1

Excel 2010

Level 1 Training

2

Quick Access Toolbar

3

This customizable toolbar permits you to add frequently used commands. Click on the down arrow at the end of the toolbar to display the toolbar's options. Here you will find shortcuts to a plethora of commonly used tasks like open, save, undo and quick print. This toolbar is fully customizable allowing you to choose from the most popular commands or items that aren’t even found in the ribbon.

Ribbon

The ribbon is a strip of buttons and icons placed directly above the worksheet. It is organized into a series of tabs. This feature has replaced the clunky menu and toolbar options of long ago with a sleek and trendy toolbar that contains everything.

Contextual Tabs

By selecting a particular tab, different formatting options will be presented to the user. The options have been strategically group based on the function they perform within Excel. Selecting an option can lead to contextual menus displaying which offer many options for the user.

Navigating with the ALT Keys

Alt Keys – Key Tips appear on the ribbon (which key to press to select item)Right and Left arrows move you horizontallyUp Key moves you to Quick Access ToolbarDown Key takes you to commands on Ribbon

Press enter to make your selectionTab Key moves you forwardShift + Tab moves you backward

Combine Arrow and Tab KeyArrow to select tabs and tab to move within ribbon and arrow to search gallery

Escape Key backs you out of where you are or exits the Access Key Mode

File

The File Tab is similar to the Office button from previous versions of Excel. This will allow the user to perform menu functions such as saving, opening, closing, viewing recent documents, printing, help, and options for working with Excel. This is known as the Backstage View.

The left side of the Backstage View displays common commands for creating, saving, or printing.The middle displays options you can choose for the

4

command selected within the left-hand paneThe right pane displays additional details about your file.

New will to create a blank document or access templates with a simple click of the mouse

Print allows you to select a printer or copier and will display a preview of the document

Help is a quick way to access Office Help and search for frequently asked questions.

5

Home

The Home Tab displays the most requently used icons. Icons within each tab are combined into similar groups to make searching for tools easier. The Groups on the Home Tab are: Clipboard, Font, Alighnment, Number, Styles, Cells, and Editing. All of the groups allow users to modify their data so that it looks more professional in a quick and easy manner.

Insert

The Insert Tab offers many visually attractive options that allow users to create profession and eye catching graphs and tables. The Groups on the Insert Tab are: Tables, Illustrations, Charts, Sparklines, Filter, Links, Text, and Symbols.

Page Layout

The Page Layout Tab provides a quick and easy way to manipulate the final look of your spreadsheet. From here you can apply a theme consisting of colors and font choice for the entire spreadsheet in one easy step. The margins and orientation of the document are all determined from this tab. The Groups on the Page Layout Tab are: Themes, Page Setup, Scale to Fit, Sheet Options, and Arrange.

Formulas

The ability to use formulas is one of the benefits of Excel as they are one of the most frequently used aspects of spreadsheets. Using formulas allow you do perform calculations and generate data quickly. The Groups in the Formulas Tab are: Function Library, Defined Names, Formula Auditing, and Calculation.

6

Data

The Data Tab provides the user the ability to access data from other formats and import the information into a spreadsheet. From here, you can also sort the data or add filters to aide in viewing the end spreadsheet. The Groups available on the Data Tab are: Get External Data, Connections, Sort & Filter, Data Tools, and Outline.

Review

The Review Tab allows the user to enhance their document by providing useful tools such as Spell Check and a Thesaurus. You can also translate your document into other languages and protect your workbook with a password. The Groups available on the Review Tab are: Proofing, Language, Comments, and Changes.

View

The View Tab provides icons to change how the spreadsheet displays on the computer monitor along with the ability to zoom in or out of the document. The Groups that are contained within the Review Tab are: Workbook Views, Show, Zoom, Window, and Macros.

Dialog Box

The Dialog Box can be accessed by using the arrow pointing diagonally downward in the bottom right corner of a group of icons.Hover you mouse over the arrow to display a quick tip

Left-click on the arrow to open the Dialog Box

Not every grouping on the Ribbon displays the Show Dialog Box icon.

Live Preview

7

Live Preview allows the user to select text in the workbook and hover the mouse over an icon in the RibbonThe selected text will display in the format to aid the user in making a decision on formatting options

Click on the icon to apply the formattingMove the mouse off of the icon and the formatting will remain unchanged

Minimizing the Ribbon

Use the carrot in the upper right-hand corner to shrink the size of the Ribbon to allow for more work areaClick the carrot once to hide the ribbonClick the carrot again to return the Ribbon

Help

Use the help icon to access the Help Menu and browse for assistance on a specific topicIf you misspell a search, Help will probably not be able to provide the answer for you

The Help Menu allows the user to search a specific word or topicUse the Back button to view previously searched topics within Excel HelpUse the Forward button to move forward within your search (use this after using the Back button)Use the Home button to return to the list of help topics that appear when you first open the Help Menu

Name Box

The name box is displays the name of the active or current cell. This is a quick reference for the user to identify their location within the spreadsheet.

Formula Bar

8

The formula bar is located directly above the worksheet and displays the data of the active cell. You are able to click within this section to edit data easily. As formulas are used within the spreadsheet, the answers will display within the active cell while the formula bar will indicate the actual formula used to calculate the data displayed in the current cell.

Active Cell

The active cell is identified by its black outline. Information is always entered into the active cell. Different cells can become active by clicking on them with the mouse or by using the arrow keys on the keyboard. The active cell is also called the current cell or the cell that is in focus. When multiple cells have been selected and appear with the black outline, still only one cell is considered the active cell – it is the one with the white background. Cells are the basic storage unit for data within a spreadsheet and are considered the intersection point between a row and a column.

Column Letters Columns are vertical grids of data that are represented by a letter. Click on the letter to select the entire column of data.

Row NumbersRows are horizontal grids of data that are presented by a number.

Sheet Tabs

Three tabs are displayed at the bottom of the worksheet. Each tab will display a different worksheet within the spreadsheet. Just click on the tab to maneuver between the worksheets or click on the Insert Worksheet button to add an additional worksheet. Renaming the tabs can help clarify each worksheet and prevent confusion for the user.

Customizing the Ribbon

File – Options Customize – Ribbon

New tabs will appear after the current selection

Click on New TabRight click on the new tab to Rename

Key the name you wish to appear on the RibbonRepeat to Rename the Group that was auto created

Select the Group so that it is highlightedHighlight a command from the list at the left

Click the Add button to move it under the groupClick OK to save your info

The tab will be on the RibbonRight click on a Tab or Group and choose Remove

This removes the tab from the Ribbon

Click on the number to select the entire row of data.

9

Customizing the Quick Access Toolbar

File – Options – Quick Access Toolbar

Highlight a command from the list at the leftClick on the Add button to move it to the right-side

Click OK to save your infoThe icon will be on the Quick Access Toolbar

You have the option to display the Quick Access Toolbar beneath the Ribbon

Vertical table of data

In Cell A1 type Candy and select the text and choose 14 pt fontIn Cell B2 type in SkittlesIn Cell C2 type in M&M’sIn Cell A3 type in Red…ending with TOTAL in cell A10In Column B, type the number of Skittles by their colorIn Column C, type the number of M&M’s by their colorIn Cell B10, type: =SUM(B3:B9) and press the enter keyIn Cell C10, type: =SUM(C3:C9) and press the enter keyIdentify how many columns the data stretches across = 3 Highlight A1-C1 and right click on the selectionChoose Format Cells from the menuClick in the box by Merge Cells and click on OKWith the cell selected, click on the Center icon in the Home TabHighlight Cells B2 – C2 and click on the Center icon on the

Home Tab along with the Bold icon and the All Borders iconHighlight Cells A3 – A10 and click on the Center icon on the Home Tab along with the Bold icon and the All Borders iconHighlight Cells B3 – C10 and click on the All Borders iconHighlight Cells A1 – C10 and click on the Insert Tab and select the Column icon and choose the 3D ColumnHoover your mouse over the graph until it turns into a Quad Pointer – Left click and drag the graph into position

10

Horizontal table of data

In Cell A1 type in Candy, select the text and choose 14 pt fontIn Cell B2 type in Red…ending with TOTAL in cell I2In Cell A30 type in SkittlesIn Cell A31 type in M&M’sIn Row 30, type the number of Skittles by their colorIn Row 31, type the number of M&M’s by their colorIn Cell I30, type: =SUM(B30:H30) and press the enter keyIn Cell I31, type: =SUM(B31:H31) and press the enter keyIdentify how many columns the data stretches across = 9

Highlight A1-I1 and click on Merge & Center from the Home TabHighlight Cells B2 – I2 and click on the Center icon on the Home Tab along with the Bold icon and the All Borders iconHighlight Cells A30 – A31 and click on the Center icon on the Home Tab along with the Bold icon and the All Borders iconHighlight Cells B30 – I31 and click on the All Borders iconHighlight Cells A28 – I31 and click on the Insert Tab and select the Column icon and choose the 3D ColumnHoover your mouse over the graph until it turns into a Quad Pointer – Left click and drag the graph into position

In Cell A1 type the title of the project in Bold 20 pt fontIn Cell E4 type Craft ProjectIn Cell E5 type Glue…ending with Change in cell E15In Cell F2 type $4.23…ending with $2.17 in cell F11Lengthen row 4 by dragging down on the number 4 boxHighlight E4 and E5 and Merge & Center on the Home TabClick Orientation in the Home Tab and angle appropriately In Cell A20 type Amount of money Brady’s Mother gave him to spend on the craft project:

In Cell A21 type Brady’s response if his change is less than $5.00:

In Cell A22 type Brady’s response if his change is more than $5.00:

Hoover over Column A and double click to expand the column to fit the text in Cell A20In Cell B20 type $25.00In Cell B21 type !!!CANDY!!!

In Cell B22 type :-( No Candy )-: In Cell F12 type =SUM(F5:F11) and press enterIn Cell F13 type =SUM(F12*0.07)In Cell F14 type =SUM(F12:F13)In Cell F15 type =SUM(B20-F14)

11