bpa meeting minutes - all of 2004 - village of south bloomfield

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Minutes of RECORD OF PROCEEDINGS

SOUTH BLOOMFIEI D BOARD OF PIIBI .TC AFFAIRS Meeting

DAYTON LEGAL BLANK, INC., FORM NO. 10148

Held. __ --=THUR=-=-=-~SD=iA=Y_z_, --=J=.::ANU::...:....::..:AR.=c:.=..Y_.;;;;;;.;15;;;..__ ___________ 20 04

THE SOUTH BLOOMFIELD BOARD OF PUBLIC AFFAIRS MET IN REGULAR SESSION AT 7 PM. PRESENT FOR THE MEETING WAS MICHAEL CLINE, CHAIRMAN, WILLIAM CARL, PAUL ROULETTE, SUPT WILFORD GARTIN, MAYOR ALBERT ROESE, SANDY YOUNG AND CLERK FERN BOZMAN.

MEETING CALLED TO ORDER BY MICHAEL CLINE

MAYOR ALBERT ROESE SWORE IN PAUL ROUTLETTE AS BOARD OF PUBLIC AFFAIRS MEMBER.

SANDY YOUNG WAS PRESENT TO DISCUSS HER RENTAL PROPERTY LOCATED ON S. CONCORD ST .. SHE HAD AN UNPAID UTILITY BILL OF $ 291.08 LEFT BY KEEGAN BOOTH. SHE STATED THAT SINCE SHE HAD REQUESTED THAT THE WATER BE TURNED OFF AND MS.BOOTH DID NOT HAVE A DEPOSIT SHE FELT SHE SHOULD NOT HAVE TO PAY THE FINAL BILL. MICHAEL CLINE MADE A MOTION TO FORGIVE THE LATE CHARGES ON THE BILL BUT THE WATER WAS USED AND SHE WOULD BE RESPONSIBLE FOR THE BALANCE DUE OF $253.43. MOTION WAS SECONDED BY PAUL ROULETTE. VOTE ALL AGREED.

PAUL ROULETTE MADE A MOTION TO GO INTO EXECUTIVE SESSION TO REVIEW PERSONEL AND JOHN GROSSE WORK ON THE SEWER PLANT. MOTION WAS SECONDED BY MICHAEL CLINE. VOTE ALL AGREED.

EXECUTIVE SESSION WAS HELD. WILLIAM CARL MADE A MOTION TO COME OUT OF EXECUTIVE SESSION. MOTION WAS SECONDED BY PAUL ROULETTE. ALL AGREED

MINUTES WERE REVIEWED AND APPROVED.

TREASURER REPORT FOR SEWER, WATER AND DEBT SERVICE WAS REVIEWED.

OHIO EPA MONTHLY REPORTS FOR SEWER AND WATER WERE REVIEWED.

DISCUSSION WAS HELD ON THE MANHOLES IN MARONDA HOMES ADDITION. SUPT GARTIN REPORTED THAT SOME OF THE MANHOLES NEEDED WORK ON THEM SINCE THE SIDEWALKS HAD BEEN POURED. MARONDA HOMES HA VE REQUESTED PERMISSION TO MOVE SOME OF THE FIRE HYDRANTS IN THE DEVELOPMENT AS THEY ARE IN THE MIDDLE OF THE SIDEWALKS. WILLIAM CARL MADE A MOTION TO HA VE SCIOTO LANDINGS MOVE THE FIRE HYDRANTS OUT OF THE SIDEWALK RIGHT OF WAY AND TO HA VE THEM CAULK AROUND THE TOPS OF THE MANHOLES WHERE NEEDED . MOTION WAS SECONDED BY PAUL ROUTLETTE. VOTE ALL AGREED. SUPT. GARTIN WILL OVERSEE THE MOVING OF THE HYDRANTS AS THEY WILL BE TEEING IN FROM THE PRESENT HYDRANT.

DISCUSSION WAS HELD ON THE 6 INCH WATER METER TO BE REPLACED. JOHN GROSSE HAD STATED HE WOULD STAND PART OF THE COST OF REPLACEMENT.

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RECORD OF-_ .. RROCEEDINGS Minutes of SOIITH BIOOMFTEI D BOARD OF PIIBT.TC AFFAIRS Meeting


Held. ______ ~J"'--MANU...u..u....AAR.b.l..Y.!.__......_,15~, ____________ 20_--=-0_,_4 _

DISCUSSION WAS HELD ON NORTHUP FORCE MAIN BIDS, GLENN JAMES AND SONS BACKGROUND LOOKS GOOD AND WILL REPORT NEXT MONTH.

DISCUSSION WAS HELD ON SEWER AND WATER TAP FEES. WILLIAM CARL MADE A MOTION TO HA VE COUNCIL RAISE THE SEWER TAP FEES AND WATER TAP FEES IN A JOINT ORDINANCE TO $3,500.00 FOR EACH TAP MOTION WAS SECONDED BY PAUL ROULETTE. VOTE ALL AGREED.

CLERK REPORTED NOT INFORMATION HAD BEEN RECEIVED FROM DOMINION HOMES ON THE LIFT STATION STATUS.

CLERK WILL CONTACT COOK'S CREEK TO SET UP A MEETING FOR SUPT. WILFORD GARTIN AND WILLIAM CARL TO INSPECT THEIR WASTE WATER PACKAGE PLANT AND CHECK OUT WHO DOES THEIR TESTS FOR THEW ATER AND SEWER.

SUPT. GARTIN STATED C & 0 ELECTRIC STILL HAS NOT DELIVERED THE PUMP WE ORDERD BACK IN OCTOBER. AFTER A DISCUSSION MICHAEL CLINE MADE A MOTION TO CANCEL THE ORDER WITH C & 0 ELECTRIC AND GIVE THE ORDER TO THE NEXT COMPANY ON THE LIST , WHICH IS DUFFY ELECTRIC OUT OF CHILLICOTHE. MOTION WAS SECONDED BY WILLIAM CARL. VOTE ALL AGREED. THE BOARD REQUESTED WHEN THIS PUMP WAS ORDERED THAT WE HA VE A TIME OF DELIVERY AND WHEN IT IS ORDERED FROM THE FACTORY.

DISCUSSION WAS HELD ON THE JUNK SITTING AROUND THEW ATER AND SEWER PLANT. THERE IS A LOT OF PIPE AND OLD EQUIPMENT. THE BOARD REQUESTED THAT JAMES MCNEAL AND SUPT. GARTIN GO THROUGH ALL MATERIAL AND DISCARD ALL JUNK . DISCUSSSION WAS ALSO HELD ON WHAT TO DO WITH THE OLD GENERATOR THAT IS TO BE USED FOR THE WATER PLANT. DISCUSSION ON POSSIBLE GET ANOTHER GENERATOR AND STILL USE THE PRESENT GENERATOR MOTOR.

SUPT GARTIN REQUESTED THAT THE BOARD REVIEW THE POSSIBLE RAISING OF THE MANHOLES LOCATED ALONG MUD RUN( HUGHES DITCH) THEY HAVE BEEN CAUSED A LOT OF INFILTRATION INTO THE WASTE WATER SYSTEM. CLERK WAS REQUESTED TO SEE WHAT IT WOULD COST TO PURCHASE POSSIBLE, 5- 2 FT. , 2- 3FT AND 1 _4rn RISER TO ELEVATE THE MANHOLES. DISCUSSION ON POSSIBLE USING THE NEW RAPID SEAL TO SEAL THE MANHOLES FROM WATER.

SUPT. GARTIN REPORTED THAT BUCKEYE POWER SALES HAS NOT CALLED ABOUT THE PARTS TO REPAIR THE GENERATOR AT ST. RT. 316 LIFT STATION.

CLERK REPORTED NO PAPERS ON THE DOMINION LIFT STATION HAS BEEN RECEIVED FROM E.C. BABBERT YET.

THE BOARD REVIEWED A PROPOSED 1 sT,2Nn, AND 3RD CLASS PAY SCALE FOR AW ATER OR SEWER LICENSE OPERATOR PAUL ROULETTE MADE A MOTION TO SUBMIT TO COUNCIL A REQUEST


$0UTH BLOOMFIELD BOARD OF PUBLIC AFFiAiIRS DAYTON LEGAL BLANK, INC., FORM NO. 10148

Meeting

Held. _____ ___;JJiAN~. _JlLJS+, ___ccQionJ.CJdL' :c_t ----------=20 __ ---,-

TO APPROVE OF THE SUBMITTED PAY SCALE. MOTION WAS SECONDED BY MICHAEL CLINE. VOTE ALL YEAS.

SUPT. GARTIN REPORTED THAT HE NEEDED SOME TYPE OF JACK OR LIFT TO CHANGE THE 6 INCH METER. THE BOARD AUTHORIZED HIM TO CHECK OUT RENTALS OR POSSIBLE THE FORKS ON THE VILLAGE'S TRACTOR WOULD WORK.

MAYOR ROESE REPORTED ON THE STATUS OF OUR WASTE WATER PLANT WITH OHIO EPA. HE HAD TALKED WITH JOHN OWENS AND FOUND THAT ALL THE INFORMATION AND CORRECTIONS THAT THEY HA VE REQUESTED HA VE NOT BEEN SUBMITTED AGAIN TO THEM. THEY ARE WAITING FOR JOHN GROSSE TO RESPOND TO THEIR REQUESTED INFORMATION. THE BOARD ADVISED THE MAYOR TO TALK WITH JOHN AND SEE WHAT IS WRONG AND REQUEST THAT ACTION BE TAKEN AT ONCE.

CLERK REPORTED THAT MR. GROSSE HAD FAILED TO PROVIDE FIFTH THIRD BANK ( OUR REVENUE BOND BANK) WITH ALL NECESSARY REQUESTS. AS OF TODAY THEY STILL NEED A FEASIBLETY STUDY DONE AND A COST ESTIMATE TO REPAY ALL REVENUE BONDS. RICHARD STILLMAN FROM FIFTH THIRD AND STEVE GRASSBAUGH FROM SANDERS AND SQUIRE RECOMMENDED THAT WE CONTACT WITH JOHN COURTNEY TO DO THIS VERY NECESSARY WORK. DISCUSSION FOLLOWED. WILLIAM CARL MADE A MOTION TO HA VE MR. COURTNEY FOLLOW THROUGH WITH THIS RECOMMENDATION. AND SET UP A MEETING WITH HIM TO ALLOW HIM TO PROVIDE THIS TO THEBOND COUNSEL AND THE BANK. MOTION WAS SECONDED BY PAUL ROUTLETTE. VOTE ALL YEAS.

MAYOR ROESE REPORTED THAT JEFF MCCRAY HAD SIGNED PERMISSION TO HA VE THE PIPES LAID FOR VITITOE CONSTRUCTION TO PUMP THE LIFT STATION AREA DRY. HE DID REQUEST THAT THE PIPE THAT CROSSED THE BACK LANE BE BURIED WHILE THIS IS GOING ON SO THAT HE MAY STILL MOVE REA VY EQUIPMENT ACROSS THE ROADWAY. THE FELT THE COST OF BURYING THE PIPE SHOULD BE STOOD BY VITITOE.CONSTRUCTION ..

DISCUSSION WAS HELD ON BONNIE TIPTON REQUEST NOT TO FINISH PAYING FOR A PAST DUE RENTAL WATER BILL. MATTER WAS TABLED UNTIL A READOUT CAN BE OBTAINED FROM PHYLLIS.

QUALITY CONTROL INSPECTION'S NEW CONTRACT WAS REVIEWED. MICHAEL CLINE MADE A MOTION TO RECOMMEND TO COUNCIL TO APPROVE OF THE CONTRACT AND PASS IT. MOTION WAS SECONDED BY WILLIAM CARL. VOTE ALL YEAS.

DISCUSSION WAS HELD ON CLEANING THE LIFT STATION AT ST. 316. CLERK WILL CHECK WITH OXYNX CLEAN TO SEE IF THEY WOULD HAUL AWAY THE HAZARD MATERIAL AS WE DON'T HAVE ANY PLACE TO TAKE IT.

CLERK REPORTED THAT R.D. ZANDE AND CO. HAD REQUESTED FOR US TO PICK UP THE COST OF WASTEWATER PLANS COPIES. AFTER A DISCUSSION THE BOARD REQUESTED THAT WE BE RE-EMBURSED

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RECORD OF PROCEEDINGS Minutes of SOUTH BLOOMFIELD BOARD OF PUBLIC.AFFAIRS DAYTON LEGAL BLANK, INC., FORM N0.10148

Held. _____ -=.:THUR===.:SD=-=-iA=Y-+--, --=J:..::....:ANU=AR=-=Y=--=1=-,5,,,__ _________ 20 o,;

FOR THIS COST WITH THE FEES CONTRACTORS ARE PA YING FOR THE PRINTS.

THE BOARD REVIEWED THE BACKFLOW PREVENTER AMENDED ORDINANCE. MICHAEL CLINE MADE A MOTION TO HA VE COUNCIL APPROVE OF THE ORDINANCE. MOTION WAS SECONDED BY PAUL ROULETTE. VOTE ALL AGREED.

SUPT. GARTIN REPORTED THAT THEY WILL BE MAKING A SEWER TAP FOR THE ROESE BROS. HOUSE LOCATED ONE. SECOND ST. TUESDAY. THEY WILL ALSO BE MOVING ONE OF THE FIRE HYDRANTS ALSO AT THAT TIME.

A PERSONEL MEETING WAS SET UP FOR TUESDAY AFTERNOON AT 1 PM.

THE POOL HOUSE THAT HAS BEEN SUBMITTED FOR APPROVAL BY DOMINION HOMES MUST HA VE A DRAIN FOR TO THE STORM SEWER DRAINS ONLY. NO. SWIMMING POOL WATER WILL BE ALLOWED IN THE LIFT STATION. NOTIFACTION WILL BE DONE TO DOMINION HOMES.

PAUL ROULETTE MADE A MOTION TO ADJOURN. MOTION WAS SECONDED BY MICHAEL CLINE. MEETING ADJOURNED AT 11 ;30 PM.

~~~ Fern L.Bozman, Cler~'

~_.........,.__.lfJ~~-< __ Michael Cline, Chairman

Meeting

RECORD OF PROCEEDINGS Minutes of BID oPENING FOR SANITARY SEWER PTANT Meeting

DAYTON LEGAL BLANK, INC., FORM N0.10148

Held __ FL....LE ......... B......,RI""""'IA'""""'R ......... Y--....2..,....., ________________ 20 04

BID OPENING HELD ON FEBRUARY 2, 2004 AT 11 AM. FOR SANITARY SEWER PLANT

3 BIDS WERE RECEIVED ON THE NEW PROPOSED SANITARY SEWER PLANT.

PRESENT FOR THE BID OPENING WAS: GREGG COE IW 172, JAMES LESIS PAE,(PAE INDUSTRIES) LARRY DUMFERD, JOHN CLEVELAND, ( AMERITCON) PAUL BROWN,(CLOW) MARTY TOMLISON, (GRACE)STAN SMITH( DELL LAYMAN) WILLIAM CARL, MICHAELE. CLINE, SANDI CLINE, JOHN GROSSE ( R.D. ZANDE AND ASSOCIATES), TOM BLEIDORN ( R.D. ZANDE AND ASSOCITES), ALBERT ROESE, LORI PRITCHARD CLARK, VILLAGE SOLICITOR, WILFORD GARTIN, SUP. OF WATER AND SEWER PLANT, AND FERN BOZMAN, VILLAGE CLERK.

BIDS WERE OPENED WITH THE FOLLOWING SUBMITTED:

GRACE CONSTRUCTION CO.

DOLL LAYMAN, LTD.

DANIS INDUSTRIAL DIV.

$ 6,442,800.00

$ 5,818,000.00

$ 7,000,000.00

AS ALL BIDS WERE OVER THE ESTIMATE. PROJECT WILL HA VE TO BE REBID.

MEETING CLOSED AT 11; 20 AM.

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SQJJTH BLOOMFIELD BOARD OF PIIBLIC AFFAIBS


Meeting

Held. ___ ....=TU~E~S~D~A.Y.=....!'L....=...:FE~B::=:R~UAR~Y:........:3::....:,L--=..20=-=0:......:.4 __________ 20 __ _

THE BOARD OF PUBLIC AFFAIRS MET IN SPECIAL SESSION AT 7 PM. PRESENT FOR THE MEETING WAS MICHAEL CLINE, CHAIRMAN, WILLIAM CARL, PAUL ROULETTE, JOHN GROSSE AND VILLAGE CLERK FERN BOZMAN.

MICHAEL CLINE CALLED THE MEETING TO ORDER.

DISCUSSION WAS HELD ON THE BOND FOR MARONDA. FOR MAINTANCE OF THE UTILITY LINES. THE PRESENT ONE EXPIRES ON APRIL 24, 2004. THE BOARD REQUESTED THAT A MAINTANCE BOND BE POSTED FOR THE UTILITY LINES AFTER THE PUNCH LIST IS COMPLETED THAT WAS COMPLIED BY QUALITY CONTROL INSPECTION.ON NEEDED WORK ON THE LINES. BOND SHOULD BE 25% OF COST OF THE IMPROVEMENTS.

WILFORD GARTIN REPORTED THAT SCIOTO LANDINGS SECTION 1 MUST HAVE THE MANHOLES RE-POSITIONED. HE STATED THAT THE CURB BOXES WERE GOING TO HA VE WORK ALSO DONE. CONTRACTORS HA VE KNOCKED OFF THE LIDS AND BROKEN SOME OF THE CURB BOXES. THE MANHOLE COVERS HA VE BEEN KNOCKED OUT OF POSITION. THE BOARD REQUESTED THAT MR. GARTIN HAVE ALL CONTRATORS REPAIR BROKEN CURB BOXES AND MANHOLES

JOHN GROSSE WAS PRESENT TO DISCUSS THE REQUEST FROM DOMINION HOMES BY THEIR ATTORNEY DON PLANK TO BE RE-IMBURSED FOR OVERSIZING OF PIPE AND PUTTING IN THE LINE FOR THE FORCE MAIN. GOING NORTH TO NORTHUP A VE THE WATERLINE IMPROVEMENT COST WAS $ 42,688.20 AND WATERLINE OVERSIZING COST WAS $ 13,393.00 ACCORDING TO SECTION 1 OF THE UTLITIY AGREEMENT. THEY ARE REQUESTING A CREDIT FOR THEIR TAP FEES FOR THE FORCE MAIN IMPROVEMENT OF $35,098.00.

THEY ALSO REQUESTED TO BE REIMBURSED FOR $34,975.04 ON THE LIFT STATION, EXTENDED SANITARY SEWER TO THE SOUTH PROPERTY LINE, GOLDEN DR.$ 11,636.~6 AND EXTENDED SANITARY SEWER LINE TO THE SOUTH PROPERTY LINE .DOWLER DR. $ 16,357.34.

MICHAEL CLINE MADE A MOTION TO SEND A LETTER TO DON PLANK FOR DOMINION HOMES TO AGREE TO CREDIT THEIR WATER TAP FEES FOR OVERSIZING OF THE LINES ACCORDING TO SECTION 1 UTILITY AGREEMENT OF $56,081.20 AND CREDIT THEIR SEWER TAP FEES FOR THE INSTALLATION OF LINES ON THE FORCE MAIN TO NORTHUP OF $35,098.00. MOTION WAS SECONDED BY WILLIAM CARL. VOTE ALL AGREED.

DISCUSSION WAS ALSO HELD ON THE CONDITION OF THE DOMINION LIFT STATION. MR. GARTIN REPORTED HE STILL HAS NOT RECEIVED

ANY PAPER WORK ON THE PUMPS, GENERATOR AND OPERATING PANEL. THESE WEER PROMISED TO BE SENT OUT. NO AUTO-DIALER HAS BEEN INSTALLED BUT THE TELEPHONE LINE HAS BEEN INSTALLED. DISCUSSION WAS HELD ON THE BAD CONDITION OF THE POSTS HOLDING THE FENCE UP AND THAT THE WIND HAS DAMAGED THE FENCE SO THAT THE AREA IS NOT SECURE ..

RECORD OF PROCEEDINGS Minutes of BOARD OF PUBLIC AFFAIRS Meeting


Held. _____ ""'""'FE!:!!B~R~UAi;:::;uR.l....LY~_....34-, _____________ 20 04

THEY REQUESTED THAT HEAVY METAL POSTS BE INSTALLED WITH CONCRETE BASE AND THEN CONCRETE BASE POURED AROUND THE METAL PIPE. IF THIS IS NOT ACCEPTABLE THE BOARD IS REQUESTING THAT A CHAIN LINK FENCE BE INSTALLED WITH THE PROPER POSTS. THE PRESENT GATES ARE NOT ACCEPTABLE IN THEIR PRESENT CONDITION .IT IS RECOMMENDED THAT THEY BE REPLACED. THE BOARD ALSO ARE REQUESTING FOR THE LIFT STATION TO BE FINISHED AS THERE ARE PROPERTY OWNERS LIVING IN THE AREA. THE PUNCH LIST SUBMITTED BY QUALITY CONTROL INSPECTIONS HAS NOT BEEN ADDRESSED.

A LETTER WILL BE SENT TO DOMINION CONCERNING THESE PROBLEMS. JOHN GROSSE WILL DRAW UP LETTER FOR THE BOARD'S APPROVAL.

MICHAEL CLINE QUESTIONED MR. GARTIN CONCERNING THE GENERATOR AT THE ST. RT 316 LIFT STATION, IF BUCKEYE POWER HAD REPAIRED IT. MR. GARTIN STATED NO RESPONSE YET.

JOHN GROSSE LEFT MEETING AT 8:50 PM.

MICHAEL CLINE REPORTED THAT ALL BIDS FOR THE NEW SANITARY SEWER PLANT WERE REJECTED AS BEING TOO HIGH. PROJECT WILL BE REBID.

QUALITY CONTROL SUBMITTED A COST ESTIMATE FOR INSPECTION OF THE NEW PROPOSED SANITARY SEWER: DISCUSSION FOLLOWED. NO ACTION TAKEN UNDER FUTHER STUDY IS MADE BY THE BOARD ..

MICHAEL CLINE MADE A MOTION TO ADJOURN; MOTION WAS SECONDED BY PAUL ROULETTE. MEETING ADJOURNED AT 9:35 PM.

c.4r1::z ~ Michael E. Cline, Chafrman

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RECORD OF PROCEEDINGS Minutes of SOUTH BLOOMFIELD BO.ARD OF HJBLIC AFFAIBS


Held THURSDAY, FEBRUARY 19,

THE SOUTH BLOOMFIELD BOARD OF PUBLIC AFFAIRS MET IN REGULAR SESSION AT 7 PM. PRESENT FOR THE MEETING WAS MICHAEL CLINE, CHAIRMAN, WILLIAM CARL, PAUL ROUTLETTE, WILFORD GARTIN, JOHN GROSSE AND CLERK FERN BOZMAN.

MINUTES WERE READ AND APPROVED.

TREASURE REPORT WAS REVIEWED

WATER AND SEWER EPA REPORTS WERE REVIEWED

20 04

DISCUSSION WAS HELD ON THE PROGRESS OF VITITOE CONSTRUCTION ON THE US 23 NORTH REST AREA LIFT STATION. WILFORD GARTIN REPORTED THAT THEY WERE DOWN ABOUT 15 FEET. QUALITY CONTROL INSPECTIONS IS ON THE JOB . MR. GARTIN REPORTED THAT THEY STARTED MONDAY TO DEWATER. SINCE THEY FAILED TO WELD THE PIPES TOGETHER WHEN THE PUMPS STARTEDTOPUMPTHEPIPECAMEAPART .ALL WORK STOPPED UNITL PIPES WERE WELEDED TOGETHER. MORE DISCUSSION WAS HELD ON THE ADDITIONAL COST THE .. ~ PROJECT IS COSTING.

MICHAEL CLINE REQUESTED FOR JOHN TO CONTACT RAPIDSEAL TO BE SURE THEY WILL TO READY TO INSTALL IT WHEN THE LIFT STATION GETS ITS BASE PUT IN AND ALSO AS IT IS BEING BUILT.

SOUTH CENTRAL POWER DID NOT NEED TO MOVE THE POLE THAT WAS INSTALLED , THEREFORE THEY WILL BE NOT ADDITIONAL CHARGE FOR ANOTHER POLE.

REVIEW WAS HELD ON THE RIVER BEND PRELIMIARY DEFICIENCY LIST COMPLIED BY QUALITY CONTROL INSPECTIONS.

MICHAEL CLINE QUESTIONED AS TO WHY JOHN. GROSSE HAD NOT DRAWN UP THE LETTER TO DOMINION ON THE LACK OF REPAIR ON THE LIFT STATION OR TO ANSWER THEIR REQUEST FOR RE-EMBURSEMENT FOR OVERSIZING THE PIPES IN DOMINION HOMES PROJECT

WILFORD GARTIN REPORTED THAT SCIOTO LANDINGS HA VE RESET CAULKED AND CORRECTED THE MANHOLES IN THAT SECTION. THAT WERE NOT UP REGULATIONS.

TERESA MCNEAL ,106 SKYLINE DRIVE REQUESTED TO HA VE HER SEWER BILL ADWSTED AS SHE HAD A LEAK AND DIDN'T KNOW IT UNDER HER MOBILE HOME. SHE HAS ALREADY PAID THE FULL PRICE FOR THE WATER. MICHAEL CLINE MADE A MOTION TO GRANT HER REQUEST FOR A REDUCATION IN HE,R SEWER aILL BASED ON THE LAST 6 MONTHS USEAGE. MOTION WJ\.S SECONDED BY WILLIAM CARL, ALL AGREED.

DISCUSSION WAS HELD ON JEFF MCCRA Y'S REQUEST TO HA VE THE VILLAGE PAY FOR THE GRAVEL TO REPLACE WHAT WAS DESTROYED :flY VITIITOE CONSTRUCTION WHEN THEY DUG UP HIS DRIVEWAY GOING TO THE FIELDS. THE BOARD CONCURED WITH THE VILLAGE COUNCIL. THAT THE SUM BE DUDUCTED FROM VITITOE CONSTRUCTION'S NEXT REQUESTED DRAW.

Meeting

Mjnutes of RECORD OF .PROCEEDINGS

SOUTH BLOOMFIELD BOARD OF PUBLIC AFFAIRS Meeting


Held ___ ......... FE ...... B ...... RI ........ JA........,B ......... Y_...L-19.L.......>...

Minutes of RECORD OF PROCEEDINGS SOIJW BI OQMFIEI D BOARD OF PIIBI JC AFFAIRS Meeting

DAY.:fOrlJ:l::2aA.LBLANK, INC., FORM N0.10148

Held ______ --f'FEB'-1"-: Pri'R~Ul*IAR~Y~-........,19~t++h-{:-c;Ho+-H:nd-'-1:::-t-------20 04

MICHAEL CLINE MADE A MOTION TO SCRAP ALL THE PLANS FOR THE PLANT. HIRE ANOTHER ENGINEERING FIRM OTHER THAN R.D. ZANDE. DESIGN ANOTHER PLANT TO MEET THE NEEDS OF OUR PRESENT VILLAGE AND ONLY WHAT IS PLANNED FOR RIGHT NOW. LACKING A SECOND MOTION FAILED.

CARL WHEELER QUESTIONED ABOUT THE NEED TO HA VE SUCH A LARGE PLANT FROM THE BEGINNING. HE STATED THAT HE FELT SOME TIIlNGS COULD BE UPGRADED WHEN THE NEED ARISES AND THE REVENUES HA VE COME IN TO PAY FOR IT.

MR. GROSSE STATED THAT HE FELT HE WAS DESIGNING THE PLANT ACCORDING TO COUNCIL AND THE BOARD'S REQUESTS IF THEY DIDN'T WANT SUCH A LARGE PLANT THEY SHOULD HA VE STATED IT EARLIER BEFORE WE WERE THIS FAR ALONG.

WILFORD GARTIN REPORTED THAT BUCKEYE POWER SOLUTIONS HADBEENDOWNANDREPAIREDTHEGENERATORATTHEST.RT. 316 LIFT STATION. HE SUBMITTED A LIST OF THE WORK DONE. HE FUR.fi;lER STATED THAT WHEN THEY OPENED THE CONTROL PANEL TO RE..:START TH;MOTORS THAT SOME OF THE CONNECTIONS N THE CONTROL PANEL HAD RUSTED AND NEEDED TO BE REPLACED

.. THEY REPLACED ALL RUSTED CONNECTIONS AND FITTINGS. HE ALSO'REPORTED THAT TH GASEKT AROUND THE CONTROL PANEL NEEDED TO BE REPLACED. THE BOARD AUTHORIZED FOR MR.

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GARTIN TO REPLACE SAID GASKET. -~,.

DISCUSSION WAS HELD ON THE COST OF THE UPGRADE 6 INCH METER, JOHN GROSSE STATED HE WOULD STAND THE COST OF HALF OF THE NEW METER AS THE PRESENT ONE DID NOT WORK OUT. WE ARE TO DEDUCJ' THE COST FROM SUBMITTED BILLS BY R.D ZANDE. .

;.,r,

DISCUSSION WAS HELD ON PRICES TO INSTALL RISER RINGS ON THE MANHOLES ALONG MUD RUN AND MILLPORT. 2-4 FEET RISERS WILL BE INSTALLED. MICHAEL CLINE MADE A MOTION TO PURCHASE NEEDED RISERS, -MOTION WAS SECONDED BY WILLIAM CARL. VOTE ALL AGREED. THE BOARD REQUESTED THAT ERIC CLARK BE NOTIFIEDTO "SIJPOT THE GRADE" TO KNOW WHAT SIZES TO ORDER. CLERK WILL NOTIFY MR. CLARK TO DO THE WORK.

MICHAEL CLINE MADE A MOTION TO PURCHASE 10 MORE SEALED MANHOLE COVERS.BECAUSE OF THE INCREASED INFILTERATION OF SURFACE WATER AND ROAD DIRT. MOTION WAS SECONDED BY PAUL ROULETTE. VOTE AGREED.

MICHAEL CLINE STATED THAT HE WAS GOING TO RESIGN AS CHAIRMAN OF TH BOARD OF PUBLIC AFFAIRS. -~

WILLIAM CARL MADE A MOTION TO ADJOURN, MOTION WAS. SECONDED BY PAUL ROULETTE, MEETINGADJOURNED AT 10;05 PM.

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SOUTH BLOOMFIELD BOARD OF PUBLIC AFFAIRS DAYTON LEGAL BLANK, INC., FORM N0.10148

i~ .,... 1'-i:.._/

Meeting

Heldl_...:...__ ___ ______:THUR~~S~DA=...!.;Y~,___;MAR~~CH~---=1=8:.....__ ________ 20 04

THE SOUTH BLOOMFIELD BOARD OF PUBLIC AFFAIRS MET IN REGULAR SESSION.AT 7 PM. PRESENT FOR THE MEETING WAS MICHAEL CLINE, PAUL ROULETTE, SUPT. WILFORD GARTIN,CARL WHEELER, WILLIAM ADAMS FROM STATE STREET DEVELOPMENT, NICHOLAS HODGE , REAL ESTATE MANAGER FOR KROGER, AND CLERK FERN BOZMAN.


MINUTES WERE REVIEWED AND APPROVED.

TREASURER REPORT WAS SUBMITTED FOR REVIEW.

OHIO EPA WATER AND WASTEWATER REPORTS WERE SUBMITTED.

NICHOLAS HODGE AND WILLIAM ADAMS PRESENTED THEIR CONCEPT OF THE NEW KROGER DEVELOPMENT ALONG WITH CONDOMINIUMS ON THE EAST SIDE OF THE DEVELOPMENT.THIS TRACT WILL COVER ABOUT 48 ACRES. MR. ADAMS STATED THAT THE KROGER STORE WOULD HAVE A RETAIL SPACE OF 20,000 SQ. FT. SERVICE PUMPS FOR GAS WILL BE LOCATED ALONG US 23. THEY WILLHAVE5 OUTBACKRETAILSTOREALONGUS 23. 218 ATTACHED CONDOMINIUMS ARE PLANNED FOR THE EAST SIDE WITH ATTACHED 2 CAR GARAGES. CONDOMINIUMS WILL HAVE 2-3 BEDROOMS WITH 2 BATHS SQUARE FEET WILL RUN FROM 1400 SQ FT TO 2400 Sc/~ -tr.

2 PONDS ARE PLANNED FOR THE NORTH SIDE OF THE DEVELOPMENT ALONG S.R. 752. THIS WILL BE THE ENTRANCE FOR THE CONDOMINIUMS.

STATE STREET DEVELOPMENT HAS ASKED FOR A TRAFFIC STUDY FOR US 23 AND S.R. 752. THEY ARE REQUESTING FOR A RIGHT TURN LANE OFF OF US 23 TO S.R. 752 AND 2 LEFT TURN LANES FROM US 23 TO S.R. 752.

THE BOARD REVEIWED SAID PROPOSALS AND REQUESTED THAT THEY RETURN WHEN THEY HA VE THE SANITARY SEWER AND WATER LINES BLUE PRINTS DRAWN UP. THEY ALSO REQUESTED THAT A SITE DEVELOPMENT BE SUBMITTED TO THE HARRISON TOWNSHIP FIRE DEPT. FOR APPROVAL ON SIZES OF THE STREETS AND PLACEMENT OF FIRE HYDRANTS.

SUPT. WILFORD GARTIN REPORTED THAT VITITOE CONSTRUCTION HAD STARTED TO INSTALL THE LIFT STATION AT THE US 23 REST AREA. RAPID SEAL IS BEING DONE AS THE INSTALL THE STATION. THEY HAVE STARTED TO BACK FILL THE PROJECT AROUND THE LIFT STATION.HE REPORTED THAT THEY HAD USED 30 TONS OF EXTRA CEMENT TO SET THE LIFT STATiON. POSSIBLE WILL BE DOING THE LINE GOING NORTH PAST THE REST AREA NEXT WEEK. A VALVE VAULT AND MAN HOLE STILL NEEDS TO BE INSTALLED.

DOMINION LIFT STATION AUTO DIALER LINE WAS INSTALLED TO THE CONSTRUCTION TRAILER OF DOMINION RATHER THAN TO THE LIFT STATION. TELEPHONE LINE HAS BEEN INSTALLED TO THE LIFT . STATION NOW BUT HAS NOT BEEN BURIED.

RECORD OF PROCEEDINGS Minutes of SOUTH BLOOMFIELD BOARD OF PUBLIC AFFAIRS

Meeting


Held. ___ _J~~L\B~CCIHL-U18~coOin:i

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Meeting

Held ____ --=AP.L-.LR~I ....... L-.11~20.,u.,0-4- _ ____________ 20 __ _

THE SOUTH BLOOMFIELD BOARD OF PUBLIC AFFAIRS MET IN SPECIAL SESSION AT 7 PM. PRESENT FOR THE MEETING WAS MICHAEL CLINE, CHAIRMAN, WILLIAM CARL, PAUL ROUTLETTE, . MAYOR ALBERT ROESE, SUPT. WILFORD GARTIN, JOHN GROSSE AND ALLEN FATHI FROM R.D. ZANDE AND ASSOCIATES ..

MICHAEL CLINE OPENED THE MEETING.

GLEN JAMES AND SONS, INC. REQUESTED.THAT SINCE THE BID FOR THE FORCE MAIN HAS NOT BEEN AWARDED AND THAT THEY WERE THE LOW BIDDER THEY ARE REQUESTING AN INCREASE IN COST AS THE PRICE OF PIPE HAS INCREASED FROM $8.76 TO $9.27 PER LINEAR FOOT. THIS MAKES AND INCREASE OF$ 2,723.00 OVER THE BID PRICE.- FERGUSON ENTERPRISES HAS CONFIRMED THE PRICE INCREASE, IT WILL ONLY LAST TILL APRIL 15, 2004.TOTAL COST OF. THE PIPE WILL BE$ 49,523.16. MR. JAMES REQUESTED THAT THIS INCREASE BE HONORED AS HE STILL HAS NOT RECEIVED AN AW ARD ON THE NORTHUP FORCE MAIN. HE ALSO HAS REQUESTED THAT HE BE ALLOWED TO ORDER PIPE AND STOCKPIPE SOMEWHERE IN THE VILLAGE. DISCUSSION FOLLOWED. THE BOARD AGREED TO THE INCREASE AND WILL HA VE THE PIPE STORED AT THE WATER PLANT INSIDE THE WATER TOWER FENCE AND OUTSIDE THE SEWER PLANT WITH A SNOW FENCE AROUND IT.

DISCUSSION ON THE BIDS THAT WERE SUBMITTED FOR NEW WASTEWATER PLANT. DISCUSSION ON WHERE IT IS STATED IN THE BIDS THAT WE CAN DOWNSIZE THE PLANT IF NECESSARY. JOHN GROSSE PROVIDED THE PAGE AND REFERENCE IN THE BID BOOK. CLERK WILL FAX SAID INFORMATION TO LORI CLARK.

DISCUSSION WAS HELD ON THE FINANCE PART OF THE WASTEWATER PLANT. CLERK REPORTED THAT SHE HAD CONT ACTED PARK NATIONAL BANK AND TALKED TO MIKE BURNS CONCERNING THE REVENUE BONDS. THEY STATED THAT WE COULD NOT EXCEED MORE THAN $2,500.000 FOR THE WASTEWATER PLANT AND NOT MORE THAN $4,000.000 FOR THE OTHER FEES. THEY WILL NOT CONSIDER ANY MORE THAN THAT OR THEY FEEL IT WILL BANKRUPT THE VILLAGE IN ABOUT 2-3 YEARS. SHE ALSO CONTACTED OHIO WATER DEVELOPMENTAUTHORITY ABOUT A LOAN FROM THEM.

CLERK STATED THAT WE NEED TO HA VE UTILITY AGREEMENTS OR TAP FEE AGREEMENT FROM MARONDA, KROGER AND ANY OTHER DEVELOPMENT THAT IS COMING INTO THE VILLAGE. THIS WILL PROVIDE COLLATERAL FOR THE REVENUE BONDS.

DISCUSSION WAS HELD ON THE SCREW PUMPS GOING TO THE RIVER. POSSIBLE INSTALL A GRAVITY FLOW PIPE INSTEAD.

JOHN GROSSE STATED THAT HE HAD CONTACTED PAE AND ASSOCIATES, INC. THE LOW BIDDER AND THEY HAD AGREED TO SEE WHERE IT POSSIBLE COULD BE CUT. A MEETING WAS SET UP FOR TUESDAY, APRIL6'1'H AT 1 PM. AT JOHN GROSSE 'S OFFICE. THE LOW BIDDER AND BOARD MEMBERS ALONG WITH THE MAYOR WILL BE DOING THE REVISIONS.

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SOUTH BLOOMFIELD BOARD OF PUBLIC AFFAIRS DAYTON LEGAL BLANK, INC., FORM NO. 10148

Meeting

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CLERK WILL BE CALLING STEVE GRASSBAUGH CONCERNING THE BOND COUNSEL.

WILLIAM CARL MADE A MOTION TO ADJOURN. MOTION WAS SECONDED BY MICHAEL CLINE. MEETING ADJOURNED AT 8;45 PM.

oi~:z~ Fern L. Bozman,Clerk ~

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Held'---___,.p.'\-F~--Rl-L.....----111--151---------------'---------20 04

THE SOUTH BLOOMFIELD BOARD OF PUBLIC AFFAIRS MET IN REGULAR SESSION AT 7 PM. PRESENT FOR THE MEETING WAS MICHAEL CLINE, CHAIRMAN, WILLIAM CARL, PAUL ROULETTE, MAYOR ALBERT ROESE, MARY SHERRITTS FROM R.D. ZANDE AND ASSOCIATES AND CLERK FERN BOZMAN.



OHIO EPA SEWER AND WATER REPORTS WERE PRESENTED FOR REVIEW.

TREASURER REPORT ON WATER AND SEWER WAS REVIEWED.

MARY SHERRITTES WAS PRESENT TO PRESENT DOMINION HOMES REVISED PLANS FOR SANITARY SEWER AND WATER LINES ON BLOOMFIELD HILLS SECTION 3 PHASE 1 ,DATED MARCH 11, 2004. ORGINAL PLANS WERE APPROVED JUNE 19, 2003.

DISCUSSION WAS HELD ON THE CHANGES, MICHAEL CLINE MADE A MOTION TO APPROVE OF THE CHANGES, ON THE WATER LINE IMPROVEMENTS ON DOMINION HOMES BLOOMFIELD HILLS SECTION 3 PHASE 1. MOTION WAS SECONDED BY WILLIAM CARL. VOTE ALL YEAS.

MICHAEL CLINE MADE A MOTION TO APPROVE OF THE CHANGES ON THE SANITARY SEWER LINES IMPROVEMENT OF DOMINION HOMES BLOOMFIELD HILL SECTION 3 PHASE 1. MOTION WAS SECONDED BY WILLIAM CARL. VOTE ALL YEAS.

LETTERS FROM AND TO VITITOE CONSTRUCTION WAS DISCUSSED. WILFORD GARTIN REPORTED ON THE PRESENT PROGRESS ON THE US 23 NORTH REST AREA SANITARY SEWER PIPE. THEY ARE WORKIING ON THE NORTH ENTRANCE TO THE PARK. THEY HA VE TO FINISH THE LIFT STATION AND BACKFILL .THE FIRST MANHOLE PAST THE LIFT STATION IS NOTSTRAIGHT AND THE NEXT ONE DOESN'T LOOK STRAIGHT EITHER. REFER TO INSPECTOR TO CHECK BOTH OF THESE.

SCIOTO LANDINGS SECTION 2 , PHASE 1 ~ 2 WERE GIVEN TO THE BOARD FOR REVIEW BEFORE THE NEXT'.Mf:ETING.

WILFORD GAJlTIN REPORTED THAT GLEN JAMES AND SON HAD PIPE DELIVERED 'fO THE VILLAG SANITARY ~EWER PLANT FOR STORAGE. THIS WILL Bf; USED IN THE NORTHUP FQ~CE MAIN PROJECT.

JOHN COURTNEY PROPOSAL TO REPRESENT THE VILLAGE WAS REVIEWD. IT WAS DECIDED TO HOLD FOR NOW ..

JOHN GROSSE WAS NOT PRESENT AT THE MEETING TO DISCUSS THE BID ON THE SANITARY SEWER PLANT. WILFORD GARTIN, MICHAEL CLINE AND WILLIMA CARL DISCUSSED WHAT TOOK PLACE AT THE MEETING IN JOHN'S OFFICE WITH PAUL ROULETTE. MAYOR ALBERT

Meeting

RECORD OF PROCEEDINGS Minutes of SOUTH BLOOMFIELD BOARD OF PUBLIC AFFAIRS Meeting

SECTION ONE. WILLIAM CARL REQUESTED THAT ALL WATER LINES TO FEED THE DEVELOPMENT BE A LEAST 12 INCH IN SIZE AND TO BE ABLE TO CONNECT THEM TO THE 12 INCH WATER LINE ALONG s~R. 316 GOING TO WEST STREET AND LOOP IT TO GO TO SCIOTO LANDINGS SECTION 1. HE FELT VALVES SHOULD BE INSTALLED ON THE WATER LINE GOING EAST TO US 23.

WILLIAM CARL STATED THAT SINCE THE VFW CLUB HAS SOLD THEIR OLD CLUB PROPERTY LOCATED ON US 23 THAT THE BALANCE OF THE SEWER TAP FEE($ 7,875.00) FOR THE NEW BUILDING BE PAID PER AGREEMENT WHEN THE NEW BUILDING WAS BUILT. WILLIAM CARL MADE A MOTION TO HA VE CLERK WRITE LETTER REQUESTING THAT PAYMENT BE MADE. MOTION WAS SECONDED BY MICHAEL CLINE. VOTE ALL YEAS.

DISCUSSION WAS HELD ON DONNA MILLER, 5037 LEE RD~ UTILTIY BILL AND THE FACT THEY HA VE BROKEN A CURB STOP LID. BILL THAT HAS NOT BEEN PAID EITHER. SINCE THE WATER HAS BEEN TURNED OFF FOR OVER3 MONTHS.-WATER SHUT OFF IS NOT AN OPTION. DISCUSSION ON POSSIBLE TO FILE LEIN ON PROPERTY SO THAT BILLS WILL BE PAID BEFORE HOUSE CAN BE SOLD. UTILITY BILLS CANNOT BE PUT ON THE REAL ESTATE TAXES UNTIL SEPTEMBER 1 ST_ MICHAEL CLINE MADE A MOTION TO HA VE THE. CLERK TO CONTACT ATTORNEY LORI CLARK AND REQUEST OPINION ON WHAT CAN LEGALLY BE DONE ABOUT THE PROBLEM. MOTION WAS SECONDED BY WILLIAM CARL. VOTE ALL YEAS.

DISCUSSION ON METER WIRE BEING USED BY DOMINION HOMES THEY HA VE SOME HOMES USING UP TO 50 FT. WILFORD GARTIN STATED THAT THEY WERE RUNNING THE LIINES UP PAST THE CEILINGS AND DOWN THE INSIDE WALLS. THIS COULD CREATE A PROBLEM IN THE FUTURE IF WIRE HAS TO BE REPLACED.WALLS WOULD HA VE TO BE TORN OUT TO REPLACE THE WIRE. MR. GARTIN SUGGESTED TIIAT THEY INSTALL CONDUIT IN THE CEMMENT SLAB AND THEN RUN WIRE TIIROUGH IT. TO THE OUTSIDE .. THIS WAS AGREED UPON BY THE BOARD AS AN GOOD IDEA AND TO HA VE MR. GARTIN PURSUE IT. WIRE SHOULD ONLY BE 30-35 FT. RATHER THAN 50 FEET TO READ ACCURATE

WILLIAM CARL REPORTED THAT HE HAD CONTACTED DOMINION HOMES ON THE CONDITION OF THE LIFT STATION. ALL THE PROBLEMS HA VE BEEN FIXED EXCEPT FOR THE FENCE. IT HAS BEEN RE-ENFORCED BUT THE CORNERS STILL ARE NOT VERY STABLE. MR.GARTIN REPORTED TIIAT HE HAD RECENED ALL THE BOOKS AND REGULATIONS ON THE NEW LIFT STATION. THE AUTO-DIALER HAS BEEN INSTALLED. VERIZON STILL HAS TO BURY THE LINE TO THE LIFT STATION. EVERYTHING SEEMS TO BE WORKING CORRECT. WILLIAM CARL MADE A MOTION THAT WE HA VE LORI CLARK DRAW UP AN AGREEMENT WITH DOMIONION HOMES ON THE LIFT STATION ACCEPTANCE WITH A PROVII~pN FOR MAINTANCE OF THE FENCE F.OR THE NEXT 2-3 YEARS IF f.T FAILS TO HOi,p.MOTION WAS SECONDED BY MICHAEL CLINE. VQ~ ALL AG~ED. ,

,.,

DISCUSSION WAS HELD ON THE GENERATOR AT THE ST. RT. 316 LIFT STATION. PAUL ROULETTE AGREED TO CHECK OUT THE PANEL TO SEE IF THE ELECTRIC SWITCHES WERE CAUSING TO MALFUNCTION.

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Minutes of


RECORD OF PROCEEDINGS SOUTH BLOOMFIELD BOARD OF PUBLIC AFFAIRS

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DISCUSSION ON PROPOSAL TO CLEAN THE LIFT STATION AT ST. RT. 316 .. BY ONYX INDUSTRIAL SERVICES, INC. CLERK WILL CHECK WITH THEM TO SEE WHEN THEY CAN DO IT AND IF THEY WILL BE GOING DOWN INSIDE THE LIFT STATION TO CLEAN IT. ALSO PRICE WILL BE CONFIRMED AS THE PROPOSAL IS PASS THE DATE OF ACCEPTANCE.

NO MEETING HAS BEEN SET UP YET TO DISCUSS THE OVER-SIZING OF THE PIPE AT DOMINION HOMES AFTER OUR COUNTER PROPOSAL HAS BEEN SUBMITTED.

THE BOARD REQUESTED THAT THE BILL FROM DA VE BOWENS FOR ELECTRIC WORK DONE UPSTAIRS IS CORRECT AND DOESN'T SHOW ONL y WHAT THE COST OF ms PAST DUE UTILITY BILL.

THE BOARD REQUESTED FOR THE CLERK TO CONTACT JAMES LONG TO SEE HOW MUCH LONGER HE WILL BE OFF WORK.

THE BOARD REQUESTED FOR THE CLERK TO SET UP A SPECIAL MEETING APRIL 29TH AT 7 PM. WITH LAURA FROM ENVIRONMENTAL SERVICES, INC. TO EXPLORE A POSSIBLE DESIGN BUILT PLANT IF THE PRESENT BID CANNOT BE CUT ENOUGH TO BE ABLE TO FINANCE IT

MICHAEL CLINE MADE A MOTION TO ADJOURN, MOTION WAS SECONDED BY WILLIAM CARL. MEETING ADJOURNED AT 10;48 PM.

Michael Cline, Charrman

Meeting



Held ___ ~A ......... PB ...... T......,I,__,2~-9--------------------20 04

THE SOUTH BLOOMFIELD BOARD OF PUBLIC AFFAIRS MET IN SPECIAL SESSION AT 7 PM. PRESENT FOR THE MEETING WAS, MICHAEL CLINE, CHAIRMAN, PAUL ROULETTE, WILLIAM CARL, MAYOR ALBERT ROESE, FRANK LEON FROM ENVIRONMENT AL ENGINEERING SERVICE AND CLERK FERN BOZMAN.


MR. LEONE PRESENTED THE BACKGROUND OF HIS COMPANY AND OTHER PROJECTS THEY HA VE WORKED ON AND COMLETED.

HE DISCUSSED THE TIME FRAME THAT WAS NECESSARY TO DO A CONTRACTOR DESIGN PLANT. HE ALSO DISCUSSED A REGULAR DESIGN THAT WAS BUILT ACCORDING TO THE PRESENT NEEDS AS WELL AS FOR FUTURE DEVELOPMENT, AS THE NEED ARRIVES.

Meeting

MR. LEONE STATED THAT HE WAS NOT AN ENGINEER. HE WORKED STRICTLY WITH THE FINANCE PART OF ANY PROJECT. HE ASSESSED THE NEED AND WANTS OF THE VILLAGE. HE THEN PROPOSED A FULL FILLMENT OF THAT DESIRE WITH FINANCE, GRANTS AND FUTURE DEVELOPMENTS. MOST PROJECTS HE STATED WORKED BEST FOR SMALL VILLAGES TO BE DONE IN PHASES.

A DEVELOPMENT PLAN WOULD HAVE TO BE DEVELOPED. FINANCE MATTERWOULD BE A CONSIDERATION. HOW MUCH THE VILLAGE COULD EXPECT TO FINANCE AND HOW MUCH GRANT MONEY COULD BE USED. WHERE TO FINANCE AT THE BEST COST TO THE VILLAGE. OHIO WATER DEVELOPMENT AUTHORITY MONEY VERSUS A BANK LOAN OR REVENUE BONDS. THE INTEREST RATE WOULD BE PART OF THE DECIDING FACTOR.

DISCUSSION WAS HELD ON THE OXIDATION DITCHES AND EXTENDED AIR AERATION.

WILLIAM CARL GA VE A BRIEF DISCRIPTION 0F THE BACKGROUND OF THE PROJECT.

MR. LEONE STATED WE NEEDED TO STOP AND EVALUATE OUR POSITON ON THIIS PROJECT. FINANCE NEEDS TO BE SET UP FIRST, AND THEN HA VE A DESIGN DRAWN UP OR CONTRACTOR DESIGN DONE. THEN ADVERTISE FOR BIDS

HE STATED WE WOULD HA VE TO HA VE ANOTHER PTI FROM OHIO EPA BEFORE AND CHANGES CAN BE DONE.

DISCUSSION WAS HELD ON THE PRESENT PLANNING LOAN AT OHIO WATER DEVELOPMENT AUTHORITY.

MR. LEONE SUGGESTED THAT WE CONTACT 3-5 COMPANIES AND ASK FOR A PROPOSAL ON WHAT THEY WOULD SUGGEST FOR A CONTRACTOR DESIGN PLANT.

MICHAEL CLINE ASKED MR. LEONE WHAT HIS COMP ANY WOULD CHARGE TO DO A PROJECT AND WHAT WAS THE TIME FRAME IN HAVING THE WORK DONE. HE STATED 30-45 DAYS TO HA VE A


SOOTH BLOOMFIELD BOARD OF PUBLIC AFFAIRS DAYTON LEGAL BLANK, INC., FORM N0.10148

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SOUTH BLOOMFIFI D BOARD OF PJIBLIC AFFAIRS Meeting DAYTON LEGAL BLANK, INC., FORM NO. 10148

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THE SOUTH BLOOMFIELD BOARD OF PUBLIC AFFAIRS MET IN REGULAR SESSION AT 7 PM. PRESENT FOR THE MEETING. PRESENT FOR THE MEETING WAS MICHAEL CLINE, CHAIRMAN, PAUL ROULETTE, JERRY HETTERSCHEIDT, KEVIN KERSHNER, KRISTIN MATZENBACH, BILL CARL, GARY NORTHUP, KARL AND ANGIE FINLEY AND CLERK FERN BOZMAN.

TWO MEETING MINUTES WERE READ AND APPROVED.

REVIEW OF THE PROPOSED AGREEMENT WITH DOMINION ON THE MAINTENANCE OF THE LIFT STATION WAS HELD. MICHAEL CLINE MADE A MOTION TO REQUEST COUNCIL TO APROVE OF THE SUBMITTED AGREEMENT AND HAVE THE MAYOR SIGN IT. MOTION WAS SECONDED BY PAUL ROULETTE. AGREED.

GARY NORTHUP WAS PRESENT TO DISCUSS HIS WATER AND SEWER BILL FOR THE MONTH OF APRIL. HE STATED HEW AS NOT GOING TO p A Y IT AS IT WAS TOO HIGH. TOT AL GALLONS USED FOR APRIL WAS 1,107.210 WITH 624,800 USED BY RESIDENTS, 482,410 WERE BILLED TO GARY. WATER BILL WAS$ 2,009.64 SEWER WAS $3,038.46. HE ASKED IF WE KEPT A DAILY RECORD ON THE METER. IT IS ONLY READ ONCE A MONTH ALONG WITH EVERYONE ELSE. MICHAEL CLINE STATED THAT THE BILL WAS PAST DUE AND THAT GARY OWES FOR IT. HE EXPLAINED THAT WE HAD INSTALLED A NEW METER BECAUSE THE OTHER ONE WAS NOT READING RIGHT. WE HAD CONTACTED THE METER COMPANY THEY HAD COME TO CHECK AND SERVICE IT AND STATED THAT WE HAD INSTALLED THE WRONG METER FOR A MOBILE HOME PARK. THIS ONE HAS BEEN IN SINCE FEBRUARY 7, 2004. THEREFORE THE READINGS ARE CORRECT. HE FURTHER STATED THAT THE MOBILE PARK HAS NOT BEEN CHARGED FOR THE FULL AMOUNT EACH MONTH AS THE METER WAS NOT CORRECTLY RECORDING THE LOW FLOW OF WATER. MICHAEL CLINE.STATED THAT HE WOULD CHECK THE READINGS ON THE METER AND REPORT TO GARY WHETHER THEY ARE CORRECT.

MICHAEL CLINE QUESTIONED GARY NORTHUP ABOUT THE WATER SHUT OFF NOTICES FOR THE PARK. THE PAST FEW MONTHS WE HAVE BEEN UNABLE TO GET SOMEONE TO TURN OFF THE WATER FOR PAST DUE UTILITY BILLS UNTIL 3-4 DAYS LATER. THIS MEANS THEW ATER IS STILL BEING USED AND NOT PAID FOR. GARY ASSURED THE BOARD THAT HE WILL SEE THAT SOMEONE IS AVAILABLE WHEN WE NEED THEM HE REQUESTED THAT PHYLLIS CONTACT THE OFFICE AND REQUEST A PATCH THROUGH TO HIM TO BE ASSURED THAT SOMEONE WOULD BE AVAILABLE THAT DAY.

MICHAEL CLINE MADE A MOTION TO ALLOW VFW CLUB UNTIL MAY 30TH TO PAY THE SEWER TAP THAT IS DUE ... IF THEY FAIL TO PAY

. REQUEST THEM TO ATTEND THE NEXT BPA MEETING.

JERRY HETTERSCHEIDT PRESENTED THE REVISED SANITARY SEWER IMPROVEMENT FOR SCIOTO LANDING SECTION 2, PHASE 1 AND 2.AND SCIOTO LANDINGS SECTION 2 PHASE 1 & 2 FOR WATER IMPROVEMENTS. MICHAEL CLINE MADE A MOTION TO APPROVE OF

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Minutes of



Held. ___ --1M"""A+.1.Y~2~0.,,...,------------...,.-------20 04

UBMITTED PLANS, MOTION WAS SECONDED BY PAUL ROULETTE. GREED.

VIN KERSHNER PRESENTED DOMINION FINAL PLANS FOR "THE VILLAGE T BLOOMFIELD HILLS" SECTION 1. FOR PUBLIC SEWER LINES AND RIV ATE WATER LINES.THEY ALSO SUBMITTED A SIGNED HARRISON OWNSHIP FIRE DEPARTMENT APPROVAL OF THE HYDRANTS AND TREETS. AFTER A REVIEW OF THE CHANGES THAT WERE MADE PER ERIC LARK'S REQUEST. PAUL ROULETTE MADE.A MOTION TO APPROVE OF HE CHANGES AND THE FINAL PLAT FOR THE FIRST 129 UNITS. MOTION AS SECONDED BY MICHAEL CLINE. AGREED.

ISCUSSION FOLLOWED ABOUT THE WATER TAP FEES FOR A 6 INCH ETER VERSUS COST PER UNIT. THE BPA WILL BE MEETING WITH OUNCIL TO WORK OUT THIS PROBLEM.

ILFORD GARTIN REPORTED THAT THE AIR CONDITONER AT THE ASTEWATER PLANT HAD QUIT. HE REQUESTED ANOTHER ONE TO KEEP

UR SAMPLES COOL WHICH IS REQUIRED BY OHIO EPA. MICHAEL CLINE TATE HE HAD ONE AND WOULD GIVE IT TO HIM TO USE.

RIC CLARK SUBMITTED A PLAT OF THE MANHOLES LOCATED ALONG UDRUN. SOME OF THE MANHOLES HAVE BECOME UNDER WATER HICHHAS CAUSED SURFACE WATER TO ENTER THE WASTEWATER

YSTEM. DISCUSSION WAS HELD ON THE PROJECT. POSSIBLE RAISE THE EIGHT OF THE MANHOLES TO BE ABOVE FLOOD AREA. CHECK SEALS ND RE-GROUT THE LIDS AND POSSIBLE INSTALL A ENTER SEAL

ICHAEL CLINE MADE A MOTION TO CONTACT BUCKEYE STATE PIPE TO EE IF THEY HA VE FITTING FOR THE VALVE VAULT ON THE EFFLUENT INE GOING TO THE SCIOTO RIVER. MOTION WAS SECONDED BY PAUL OULETTE. AGREED.

ISCUSSION WAS HELD ON VITITOE CONSTRUCTION CO. TO STOP WORK N THE US 23 REST AREA SEWER LINE FOR 4-6 WEEKS TO DO ANOTHER

OB SOMEWHERE ELSE. MICHAEL CLINE MADE A MOTION TO CONTACT ORI CLARK TO SEE WHAT CAN BE DONE ABOUT THE MATTER AND OSSIBLE HIRE SOMEONE ELSE TO FINISH THE JOB AND DEDUCT FROM HAT IS MONEY DUE VITITOE CONSTRUCTION. TAKE ANY LEGAL

ACTION NECESSAR TO MOVE THE PROJECT ALONG. MOTION WAS SECONDED BY PAUL ROULETTE. AGREED.

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flISeUSSION WAS HELD ON WHAT TO DO ABOUT THE PRESENT PROPOSED WASTEWATER PIANT.

MICHAEL CLINE PRESENTED PAUL ROULE1TEE WITH THE DECISION AND SUGGESTIONS 'IHAT PARK NATIONAL BANK HAD DISCUSSED ON WEDNESDAY. THE BANK CANNOT FINANCE 4-S MILLION FOR US WITHOU CAUSING US TO GO IN THE RED. THEY WILL NOT LOAN : ANY MONEY WITHOUT MORE COLIATERAE.~ AGREEMENTS TO COVER THE COSTS OF PRE_PAID TAP ON DEVELOPMENTS.COULD BEJUSED FOR COLLATERAL.

Meeting


SOUTH BLOOMFIELD BOARD OF PUBLIC AFFAIRS Meeting


Held. ______ -M~X.4Yi------.:2l(.Q}---------------20 011

THE BOARD REVIEWED A PROPOSAL FROM BBS, COLUMBUS, OHIO TO PREPARE A GENERAL PLAN FOR THE UPGRADE AND EXP ANS ION OF THE VILLAGE'S WASTEWATER TREATMENT PLANT. THEIR PROPOSAL WAS TO EXPAND THE CAPACITY OF THE PRESENT PLANT TO .33 MGD .THE PLAN WOULD CONSIST OF 2 ALTERNATIVES TO EXP AND THE PRESENT PLANT. ONE TO EXPAND THE EXISTING PACKAGE PLANTS ON CURRENT SITE, THE OTHER A NEW PACKAGE PLANT ON THE CURRENT SITE. THEY WOULD PREPARE A SCHEDULE TO EXHIBIT THE TIME REQURED FOR THE PLANNING, DESIGN, BIDDING AND CONSTRUCTION PHASES OF THE PLANT UPGRADE AND EXPANSION. PROJECT SCHEDULE AND REPORT WOULD BE DONE WITHIN 90 CALENDER DAYS AND SUBMITTED TO OHIO EPA AND THE VILLAGE AT THAT TIME. AFTER AN AGREEMENT WITH THE VILLAGE IS SIGNED. COST WOULD BE$ 35,000.00 THIS WILL NOT INCLUDE THE DESIGN ENGINEERING, BID SERVICES, AND CONSTRUCTION ENGINEERING SERVICES.

THE BOARD REVIEWED THE PROPOSAL FROM ENVIRONMENT AL ENGINEERING SERVICE. THEY WILL SUBMITT A FINANCE PLAN AND FUNDING FOR A WASTEWATER PLANT TO BE LOCATED AT THE PRESENT SITE OR ON THE NEW SITE. SIZE OF PLANT WILL BE DETERMINED BY THE FINANCES THAT ARE AVAILABLE AT THIS TIME PLUS ANY GRANTS THAT CAN BE OBTAINED IN THE NEXT YEAR. PRESENT AGREEMENTS WITH DEVELOPMENTS WILL HELP TO PROJECT FINANCES ... THIS INFORMATION CAN BE OBTAINED WITHIN 30-45 DAYS OR LESS. COST WOULD BE$ 11,~-':'"~ .00

AFTER MORE DISCUSSION THE BOARD REQUESTED THE CLERK TO SET UP A JOINT COUNCIL AND BPA MEETING TO MEETWITH ENVIRONMENTAL ENGINEERING SERVICE ON POSSIBLE JUNE lST OR 3RD. PROVIDING THERE IS NO CONFLICT WITH OTHER MEETINGS.

PAUL ROULETTE MADE A MOTION TO ADJOURN; MOTION WAS SECONDED BY MICHAEL CLINE. MEETING ADJOURNED AT 11; 55 PM.

Michael Cline, Chairman

Minutes of RECORD OF . PROCEEDINGS


Held. ____ -----:ii:i..+11.UO!-----:~:t----___:;_--,----------.,--20 04 .JUl~:c.I ..L

Meeting

THE SOUTH BLOOMFIELD VILLAGE COUNCIL AND BOARD OF PUBLIC AFFAIRS MET IN SPECIAL SESSION AT 7 PM. PRESENT FOR THE MEETING WAS, RICHARD WILSON, SANDI CLINE, CLYDE TOWNSEND, DOLLY FLEBBE, MICHAEL C~INE, PAUL ROULETTE, MAYOR ALBERT ROESE, SHARON HART, SCOTT LYNCH, SARAH HART, WILLFORD GARTIN, BILL CARL,GARY LONG)'?aJJdall nra..z. bS4.'i. FRANK LEONE, MAYOR ALBERT ROESE AND CLERK FERN BOZMAN.

MAYOR ROESE CALLED THE MEETING TO ORDER WITH THE PLEDGE TO THE AMERICAN FLAG .

. SHARON HART WAS SWORN IN AS A NEW COUNCIL MEMBER BY MAYOR ALBERT ROESE. MRS. HART TOOK HER SEAT ON THE COUNCIL AT THAT TIME.

MAYOR ROESE GAVE A SHORT TALK ABOUT WHAT THE MEETING WAS CALLED FOR HE STA TED THE COUNCIL AND BOARD OF PUBLIC AFFAIRS SHOULD MAKE A DECISION ..

MAYOR ROESE INTRODUCED GARY LONG AND JAMES GAGNON FROM BBS CORP.

MR. LONG AND MR. DRAZBA. -~ GA VE A SLIDE SHOW OF THE HISTORY OF BBS AND WHAT THEY ARE CAPABLE OF DOING FOR THE VILLAGE. THEY STRESSED THAT THEY WERE THE FIRM THAT DESIGNED THE PRESENT SEWER PLANT AND IMPROVEMENT OF .THE PRESENT WATER PLANT ..

A DETAIL TALK AND PROPOSAL WAS GIVEN ON WHAT THEY ARE PROPOSING FOR THE VILLAGE IF THEY ARE GIVEN THE CONTRACT TO PROCEEED.

A ''PROFESSIONAL ENGINEERING SERVICES" BOOK WAS GIVEN TO EACH COUNCIL AND BOARD OF PUBLIC AFFAIRS MEMBER FOR REVIEW ..

THEY SUGGESTED THAT THEY BE ALLOWED TO DO A GENERAL PLAN AND A REVIEW OF WHAT WAS NEEDED. THEY SUGGESTED THAT THEIR WAS 2 ALTERNATIVE PLANS . ONE FOR A EXP ANDED PACKAGE PLANT AT PRESENT SITE. THE OTHER FOR A NEW PACKAGE PLANT AT THE PRESENT SITE.

THEY PROPOSED THAT THIS GENERAL PLAN BE SUBMITTED TO OHIO EPA FOR APPROVAL BEFORE ANY SEWER PLANT PLANS ARE DRAWN UP.

TIME FRAME TO DO THE GENERAL PLAN IS 90 DAYS. OHIO EPA APPROVAL 90 DAYS, 6-9 MONTHS FOR DESIGN TO BE DRAWN, 1-2 MONTHS OF APPROVAL , POSSIBLE 30 DAYS FOR PERMIT APPROVAL ANEW PTI WOULD HA VE TO BE DONE.MAKING A TIME FRAME OF 1 'l'2 YEARS TO STARTCONSTRUCTION ON THE PROJECT.

COST FOR GENERAL PLAN WOULD BE $35,000.00. CONSTRUCTION ENGINEERING COST FOR THE PROJECT WOULD RUN 6-10% OF THE


SOUTH BIOOMFIET.D BOARD OF PIIBI.TC AFFAIRS


Held __ ____..,....~-----:1:-----------------20 011

CONSTRUCTION COST. THEY HAD A ANSWER AND QUESTION SESSION WITH COUNCIL AND THE BOARD OF PUBLIC AFFAIRS MEMBERS. DISCUSSION WAS HELD ON CAPACITY CHARGES AND HOW THAT CAN BE DONE. DISCUSSION WAS ALSO HELD ON THE USE OF TAP FEES AND DEVELOPMENTS UP FRONT TAP FEES.

FINANCE FOR THE PROJECT WAS SUGGESTED TO GO WITH ALBERS AND ALBERS LAW FIRM IN COLUMBUS.

THE BBS CORPATION FIRM LEFT THE MEETING AT 8:50 PM ..

RICHARD WILSON MADE A MOTION TO TAKE A BREAK AT 8;50 PM AFTER BBS PRESENTATION. MOTION WAS SECONDED BY SANDI CLINE VOTE ALL YEAS.

CLYDE TOWNSEND LEFT MEETING BECAUSE OF SICKNESS.

AT 9 PM. FRANK LEONE FROM ENVIRONMENTAL ENGINEERING SERVICE WAS INTRODUCED.HE GA VE A SHORT TALK ABOUT HIS FIRM . HE IS THE FINANCE ADVISOR. HIS FIRM PROPOSAL WOULD BE TO PROVIDE TECHNICAL ASSISTANCE TO THE VILLAGE. THE FIRST PROPOSAL WOULD BE TO ANALYSIS AND DEVELOP A STRATEGY TO EXP AND THE SEWER PLANT OR PROPOSE A NEW SEWER PLANT TO ANTICIPATE THE GROWTH IN THE VILLAGE WITHOUT INCREASING THE COST TO THE EXISTING SYSTEM USERS.

MR. LEONE STATED THAT THEY WOULD REVIEW omo EPA FILES ON THE PRESENT EXISTING PLANT. REVIEW PRESENT RATES, CAPACITY FEE DOCUMENTATION EXISTING DEVELOPMENT AGREEMENTS AND FUTURE POSSIBLE ONES. THE CASH FLOW FOR THE EXISTING SEWER PLANT AND DEBT .. DEVELOP A PROPOSED DEVELOPMENT AND ANTICIPATED REVENUES.EV ALU ATE AND DOCUMENT OUTSIDE FUNDING-SOURCES,.DEVELOP A PROPOSED BUDGET FO~ THE SEWER PLANT EXPANSION .ESTABLISH A SEWER PLANT EXPANSION PROGRAM WITHIN THE PRESENT BUDGET .OBTAIN OHIO EPA CONCURRENCE WITH TIIE PROPOSED SEWER PLANT EXP ANSI ON. AND PREPARE A SUMMARY REPORT TO THE COUNCIL AND BOARD OF PUBLIC AFFAIRS. '

TIME FRAME FOR REPORT WOULD BE 30-45 DAYS. AFTER APPROVAL BY THE COUNCIL AND BOARD OF PUBLIC AFFAIRS. TO PROCEEED. COST WOULD BE $11;95o~oo. RATE FOR ~HOUR IS $115~00 'THIS RATE IS DEEMED TO INCLUDE SUPPORT COSTS SUCH AS CLERICAL SERVICES.

QUESTIONS AND ANSWERS WERE GNEN BY COUNCIL AND THE BOARD OF PUBLIC AFFAIRS

FRANK LEONE LEFT THE MEETING AT 9;30 PM.

MAYOR ROESE PRESENTED THE PROBLEMS WITH VITITOE CONSTRUCTION ON THE US 23 NORTH REST AREA. HE HAS LEFT THE JOB AND SENT A LETTER OUT SA YING HE WOULD BE OFF THE JOB FOR 4-6 WEEKS TO DO ANOTHER JOB. DISCUSSION FOLLOWED. SANDI CLINE MADE.A MOTION Tff PULLVIITITOE CONSTRUCTION .

Meeting

RECORD OF PROCEEDINGS Minutes of SOUTH BLOOMFIELD BOARD OF PUBLIC AFFAIRS Meeting


Held. ___ -..,.-1-1-TTTh.J.PJ'Tr.'.j:l,-..-1-" ________________ 20 04 .._,_,,_,.J...J ..L

BOND AND TERMINATE ms CONTRACT. MOTION WAS SECONDED BY DOLLY FLEBBE. VOTE ALL YEAS. MAYOR ROESE WILL SET UP MEETING WITH LORI CLARK TO START THE PROCESS.

DISCUSSION WAS HELD ON THE PRESENT CONTRACT WITH R.D. ZANDE AND ASSOCIATES FOR THE PROPOSED SEWER PLANT .. CLERK REPORTED THAT SHE HAD NOT RECEIVED THE REVISED CONTRACT THAT WAS SUBMITTED TO THEM TAKING JOHN GROSSE OFF OF ALL PROJECTS EXCEPT FOR SERVICE ORDER NO. 3 (US 23 REST AREA SEWER LINE) AND ORDER 4 (THE PROPOSED NEW SEWER PLANT.) NO NEW CONTRACT HAS BEEN SIGNED AS OF TODAY. MAYOR STATED ms FEELINGS ON THE PROJECT AND STATED HE FELT THAT MR. GROSE HAD LET THE VILLAGE DOWN IN GETTING SEWER PLANT DESIGNED BUT NO FUNDS TO BE ABLE TO PAY FOR THE ~ MILLION GALLONS A DAY PLANT. TIDS PLANT WOULD HA VE BEEN EXP ANDED TO 2 MILLION. WHEN THE NEED AROSE. DOLLY FLEBBE MADE A MOTION TO HA VE LORI CLARK NOTIFY R.D. ZANDE AND ASSOCIATIES ,AND JOHN GROSSE THAT THEIR CONTRACT FOR THE SEWER PLANT IS TERMINATED CERTIFIED LETTER WILL BE SENT OUT TO THE OWNER AS WELL AS TO JOHN GROSSE. MOTION WAS SECONDED BY RICHARD WILSON, VOTE ALL YEAS.

DOLLY FLEBBE MADE A MOTION TO ADJOURN COUNCIL MEETING. MOTION WAS SECONDED BY RICHARD WILSON, MEETING . ADJOURNED AT 10;45 PM.

CLERK PRESENTED THE BOARD WITH A PROPOSED EQUIPMENT LIST FROM EASTERN TOOL AND EQUIPMENT THAT IS AVAILABLE FOR PURCHASE. 2 DISEL GENERATORS WITH COVERS (7,250 WATT ELECTRIC START, 120-240 VOLT,) 2 GASOLINE POWER AIR COMPRESSORS, 2 SMALL ELECTRIC AIR COMPRESSORS, 1 3 INCH TRASHPUMP, 1 GASOLINEPOWER WASHER.ALLHAVEHONDA MOTORS, 1 YEAR WARRANTY, COST FOR ALL AS THEY WERE USED AT A TRADE SHOW .THE COMP ANY IS ASKING $7;!60 .. 00 FOR ALL THE EQUIPMENT AS IT WOULD COST TO MUCH TO SIDP BACK TO THE FACTORY. WlLFORD GAFTIN WAS REQUESTED TO REVIEW THE EQUPMENTAND ADVISE THE BOARD ON THE CONDITION OF THE EQUIPMENT.

MICHAEL CL:JNE MADE A MOTION TO AOJOURN MOTION WAS SECONDED av PAUL ROULETTE. MEE'illjG ADJOURNED AT 10;55PM.

! i I


sourn BLOOMFIELD BOARD OF PUBLIC AFK'\IRS DAYTON LEGAL BLANK, INC., FORM NO. 10148

Held THIIRSDAY, TITNE 17

THE SOUTH BLOOMFIELD BOARD OF PUBLIC AFFAIRS MET IN REGULAR SESSION AT 7 PM. PRESENT FOR THE MEETING WAS MICHAEL CLINE, CHAIRMAN, PAUL ROULETTE, SUPT. WILFORD GARTIN, MR.ROGER, LOWELL PETTY , JO SMITH, DENNIS KISER, LEIGH ANN RAGAN, MELISSA SMITH, BILL CARL, JEFF FAIRBANKS, SHAWN COSTLOW AND CLERK FERN BOZMAN.

MICHAEL CLINE CALLED THE MEETING TO ORDER AT 7;10 PM.


TREASURER, SEWER AND WATER REPORTS WERE REVIEWED

OHIO EPA WATER AND SEWER REPORTS WERE SUBMITTED.

20 04

LEIGH ANN RAGAN REQUESTED A MORE DETAIL REASON WHY SHE HAD TO INSTALL A BACK.FLOW PREVENTER ON HER WATER LINE.

SHE STATED SHE HAD PURCHASED A POOL AT WALMART AND IT WAS A RUBBER BLOWN UP POOL. IT HAS A FILTER SYSTEM. OTHERS PRESENT ALSO WANTED TO KNOW ABOUT THE REASON BEHIND THE BACK.FLOW PREVENTER AND WHY THE PRESENT ONE INSTALLED BY MARANDA HOMES WOULD NOT DO. THEY WERE TOLD THAT THEY WAS ONE INSTALLED ON THE OUTSIDE FAUCET

MICHAEL CLINE EXPLAINED THAT A NON-TESTABLE BACK.FLOW PREVENTER WAS NOT ALLOWED ACCORDING TO OUR ORDINANCE AND THE OHIO EPA CODE. IT MUST BE A TESTABLE PREVENTER.

MRS. RAGAN WANTED TO KOW WHY SHE WAS NOT TOLD WHEN SHE APPLIED FOR A ZONING PERMIT FOR THE POOL THAT A BACK.FLOW PREVENTER WAS NEEDED. SHE STATED SHE RECEIVED IN THE MAIL THAT THIS WAS A REQUIREMENT.

MR. PETTY QUESTIONED AS TO WHAT A ~WIMMING POOL WAS IN THE VILLAGES OPINION .. HOW BIG? HOW MANY GALLONS AND WHAT ALL WAS REQUIRED WHEN ABACKFLOWPREVENTER WAS REQUIRED TO BE INSTALLED.

SUPT. GARTIN STATED THAT ~ACK.FLOWS CAME UNDER HIS DEPARTMENT. HE STATED HE WOULD ijE HAPPY TO SHOW THEM HOW TO INSTALL ONE.

MICHAEL CLlNE EXPLAINED THAT WE qAD A COUPLE OF LOCAL CERTIFIED PLUMBERS WHO COULD TEST THE BACK.FLOW AT A REASONABL~ COST EACH YEAR. THEY JyfUST BE CHECKED FROM MAY TO JUL y EACH YEAR AND A REPOJlT MUST BE SUBMITTED TO THE OFFICE ~ROWING IT HAS BEEN DOl-W.

AFTER MUCH DISCUSSION, MRS. RAGAN lJEQUESTED THAT SHE BE GIVEN MOM THAN 20 DAYS TO HA VE HER BACK.FLOW INSTALLED. MICHAEL CLINE MADE A MOTION TO GRANT ANOTHER 30 DAYS TO HA VE IT INSTALLED. MOTION WAS SECONDED BY PAUL ROULETTE.

Meeting


SOUTH BLOOMFIELD BOARD OF PULBIC AFFAIRS DAYTON LEGAL BLANK, INC., FORM N0.10148

Held. _____ -J.....,nl-l+Jil,l-tim......---11~7---'c::...,::o~nd~':....+t'--------------20 04

LOWELL PETTY ASKED WHAT CAN BE DONE ABOUT THE WEEDS GROWING TO TALL BEHIND THE DEVELOPMENT AND EAST OF IT. MATTER REFERRED TO THE COUNCIL.

PROPERTY OWNERS ALSO ASKED ABOUT ANY REGULATIONS CONCERNING DOGS. THEY STATED THAT THEIR WAS PIT BULL IN THE DEVELOPMENT AND THEY WERE HAVING PROBLEMS WITH IT. HE HAS ATTACKED OTHER DOGS IN THE AREA. THEY WERE ADVISED TO NOTIFY THE POLICE ON THE MATTER AND FILE A REPORT.

THEY ALSO REQUESTED THAT SOMETHING BE DONE ABOUT THE MUD AROUND THE STORM DRAINS . WHEN IT RAINS WATER BACKS UP INTO THEIR DRIVEWAYS. THEY HA VE SOME TYPE OF COVER OVER THEN NOW TO PREVENT THE DIRT AND ROCKS FROM GOING INTO THE STORM DRAIN. WILFORD GARTIN STATED HE WOULD SEE THAT MARANDA HOMES IS NOTIFIED ABOUT THE DIRT AND HA VE THEM CLEAN UP AROUND THE DRAINS SO THAT THE WATER DOESN'T BACK UP.

Meeting

THE PROPERTY OWNERS SUGGESTED THAT THE VILLAGE MAKE IT MANDATORYTHAT ALL NEW HOMES HA VE A TESTABLE BACKFLOW INSTALLED ON THEM. MATTER REFERED TO COUNCIL.

BILL FROM GLENN JAMES AND SONS, INC. ON PIPE THAT WAS DELIVERD TO THE SEWER PLANT SITE FOR THE NORTHUP A VE FORCE MAIN WAS DISCUSSED. MIDWEST IS TAK.ING THE PIPE BACK AND WILL BE GIVING CREDIT TO GLENN JAMES AND SONS FOR THE PIPE. THE COMPANY SUBMITTED A BILL FOR THE LABOR TO BRING THE PIPE HERE AND UNLOAD IT. MICHAEL CLINE MADE A MOTION TO APPROVE OF THE BILL. MOTION WAS SECONDED BY PAUL ROULETTE.

LETTERS WERE REVIEWED CONCERNING VITITOE CONSTRUCTION PROJECT FOR US 23 NORTH REST AREA. LORI CLARK IS HANDLING THE MATTER FOR THE VILLAGE.

CLERK REPORTED THAT GARYNORTHUPSTILL HAS NOT PAID HIS APRILORMAYWATERAND SEWER BILL THAT HE DID NOT AGREE WITH LAST MEETING. MICHAEL CLINE STATED HE HAD CHECKED THE METER AND THEY HA VE BEEN DOING READINGS EVERY OTHER DAY . THE METER IS RUNNING CORRECTLY. MR.CLINE STATED THAT THE WATER DID GO THROUGH THE METER AND MR. NORTHUP DID OWE FOR IT. MR. CLINE FURTHER STATED HE HAD CONTACTED MR. NORTHUP AND TOLD HIM OF HIS FINDINGS. 1HE -BOARD REQUESTED THAT A CERTIFIED LETTER BE SENT TO MR. NORTHUP ON THE WATER AND GIVE HIM 10 DAYS TO PAY SAID PAST DUE BILLS. IF HE FAILS TO PAY MJ\.TTER WILL BE TURNED OVER TO OUR ATTORNEY FOR LEGA.L ACTION.

DISCUSSION WAS HELD ON THE LIGHTING STRIKE AT THE WATER PLANT. DISCUSSION ON POSSIBLE INSTALLING LIGHTING RODS TO HELP PROTECT THE BUILDING AND TOWER.


SOIITH BLOOMFIELD BOARD OF PUBLIC AFFAIRS DAYTON LEGAL BLANK, INC., FORM NO. 10148

Held ____ ...,....II ...... INE.....,._~1-+-7-c.....,..on.,.....d-' ........ t- ____________ .20 011

WILFORD GARTIN DISCUSSED THE GRINDER AT THE WASTEWATER PLANT. HE ALSO STATED THAT THE ULTRA MAG HAD TO HA VE A NEW CONTROL SIGNAL . ONE WAS. ORDERD AND HE HAS INSTALLED IT.

VFW CLUB WAS NOT PRESENT AS REQUESTED ON THEIR TAP FEE .. MICHAEL CLINE MADE A MOTION TO HA VE ATTORNEY LORI CLARK WRITE LETTER REQUESTING PAYMENT TO BE MADE OR TO MAKE ARRANGEMENTS TO MAKE PAYMENTS FOR IT,SINCE THE CLUB HAS FAILED TO PAY IT AND NOT APPEAR AT THE BOARD MEETING AS REQUESTED TO WORK OUT SOMETHING. MOTION WAS SECONDED BY PAUL ROULETTE.

MAYOR ROESE ARRIVED AT THE MEETING AND GAVE A SHORT TALK ON HIS MEETING WITH P.A.E. CONSTRUCTION COMPANY CONCERNING THEIR BID ON THE WASTEWATER PLANT. THEY HA VE EXPRESSED INTEREST IN STILL DOING THE PROJECT, IF FUNDING IS AVAILABLE. THEY WILL MEET WITH THE MAYOR AND CLERK MONDAY TO SUGGEST WAYS FOR FUNDING THE PROJECT.

WILFORD GARTIN AND CLERK GA VE AN UP DATE ON THEIR MEETING WITH ENVIRONMENTAL ENGINEERING SERVICES FINANCE OFFICER . THEY WILL BE MEETING WITH HIM EVERY TUESDAY FOR THE NEXT FEW WEEKS.

SUPT. GARTIN ALSO GA VE A SHORT TALK ON THE PRE-CONSTUCTION MEETING WITH DOMINION HOMES ON SECTION 2 PHASE 1 & 2 TODAY.

SUPT GARTIN STATED THAT THE EFFLUCENT PUMP HAD FAILED. A NEW ONE. WAS ORDERED AND IT WAS INSTALLED THIS WEEK. DUFFY ELECTRIC FROM CHILLICOTHE SENT US A FLYGT PUMP. THEY REP CAME AND HELPED INSTALLED IT.

SUPT. GARTIN ALSO REPORTED THAT HOSES FOR THE TRASH PUMP. AND AIR COMPRESSORS HAD BEEN ORDERED AND RECEIVED.

PAUL ROULETTE MADE A MOTION TO ADJOURN, MOTION WAS SECONDED BY MICHAEL CLINE. MEETING ADJOURNED AT 10;40 PM.

:~z~Cle~ ~t~ Michael Cline, Chairman

Meeting

,'


SOU1H BLOOMFIELD BOARD OF PUBLIC AFFAIRS Meeting


Held __ -:1::nu.ay.J;m~.s-Y..!11~~x:-.-,---.J::H:OO:l:l::\\r.I:r-,-~s,.----:-:-::-------------20---t-ho4~

THE BOARD OF PUBLIC AFFAIRS MET IN REGULAR SESSION AT 7 PM. PRESENT FOR THE MEETING WAS MICHAEL CLINE, PAUL ROULETTE, SHAWN COSTLOW, WILLIAM CARL, MAYOR ALBERT ROESE AND CLERK


MAYOR ALBERT ROESE SWORE IN SHAWN COSTLOW AS THE NEW BOARD OF PUBLIC AFFAIRS MEMBER.


TREASUER, WATER AND SEWER REPORTS WERE SUBMITTED FOR REVIEW.

DISCUSSION HELD ON THE UNPAID BILL OF GARY NORTHUP FOR APRIL. BILL HAS BEEN PAID FOR MAY AND JUNE BUT NOT APRIL. BOARD DECIDED TO CONTINUE TO LET LORI CLARK PURSUE THE COLLECTION OF THE FEES.IF BILL IS NOT PAID AMOUNT WILL BE PUT ON REAL ESTATE TAXES FOR COLLECTION IN SEPTEMBER.

DISCUSSION WAS HELD ON THE STATUS OF THE VFW CLUB'S TAP. FEE. THEY HA VE NOT CONTACTED THE OFFICE OR CAME IN TO THE BOARD MEETING AS REQUESTED.ATTORNEY WILL BE SENDING OUT LETTER CONCERNING THIS MATTER.

CLERK REPORTED THEY HAD NOT RECEIVED ANY FURTHER CORRESPONDENCE FROM DOMINION ON THEIR REQUEST FOR PAYMENT IN OVERSIZING THE PIPE IN THEIR DEVELOPMENT.

RONALD CROSBY, JR. HAS REQUESTED A CREDIT ON HIS BILL, AS THE METER HAD BEEN INSTALLED BACKWARDS BY HIS PLUMBER. METER HAS BEEN RE-INSTALLED AND IS READING CORRECTLY. MICHAEL CLINE STATED THAT THE WATER USEAGE WOULD BE CHECKED FOR THE NEXT FEW MONTHS AND CREDIT GIVEN IF THERE IS A LOWER AMOUNT USED THEN WAS CHARGED. MOTION WAS SECONDED BY PAUL ROUTLETTE. VOTE ALL AGREED

DOMINION HOMES HAS NOT PAID FOR THEW ATER FROM THE FIRE HYDRANT TO FILL THEIR POOL. BOARD ADVISED TO SEND ANOTHER B ILL AND CHARGE LATE CHARGES IF NOT PAID WITHIN 15 DAYS.

DOMINION'S REQUEST TO GIVE CREDIT FOR SEWER FEES WAS DENIED AS THE BLUE PRINTS SHOWS THAT THE POOL DRAIN IS CONNECTED TO THE SANITARY SEWER.

CLERK REPORTED THAT SHE HAD RECEIVED APPROVAL FROM OHIO EPA ON SCIOTO LANDINGS SECTION 2 FOR THE WATER LINES.

CLERK REPORTED THAT JAMES LONG HAS BEEN HERE 1 YEAR AS OF JULY 7rn. DISCUSSION WAS HELD ON HIS JOB AND HOW HE WAS WORKING OUT AS A HELPER FOR WILFORD GARTIN.

WILFORD GARTIN REPORTED THAT THE BUCKET TRUCK HAS A REAR AXLE SEAL LEAKING AND THE CARBURETOR NEEDS WORKED ON. TRUCK WAS TAKEN TO BE REPAIRED.

..... - .,,,,,,_

RECORD OF, PROCEEDINGS !' .. . . . .. i

Minutes of SOUTH BLOOMFIELD BO .. l.\RD OF PUBLIC Aw.A IRS


Held ____ JUL::......::.....:....:...Y._9_L, _________________ 20 04

MAYOR ROESE REPORTED THAT MARONDA HOMES WERE GOING TO CLEAN THE GUTTERS AT SCIOTO LANDINGS. WILFORD GARTIN STATED THAT THEY HAD BEEN OUT LAST WEEK.

DISCUSSIONS ON THE PONDS AT RIVER BEND. MAYOR REPORTED THAT THEY WERE GOING TO RESURVEY THE PONDS. MICHAEL CLINE REPORTED THAT THEY WERE FILLING UP WITH SILT AGAIN.

DISCUSSION WAS HELD ON PUTTING A METER ON THE SEWER LINE COMING FROM SCIOTO ESTATES. THE BOARD FEELS MOST OF THE INFILTRATION IS COMING FROM SCIOTO ESTATES ON THE SEWER PLANT. POSSIBLE INSTALL AN INLINE METER. COST FOR METER AND TYPE WILL BE CHECKED

WILFORD GARTIN REPORTED THAT THE ALT- MAG SIGNAL CONTROL HAD BEEN INSTALLED. METERS ARE NOT WORKING CORRECTLY. CALLED FOR COMPANY REP. NEED TO REPLACE THE METERS COST WILL RUN 30-.00 TO 400.00 PER METER. MICHAEL CLINE MADE MOTION TO HA VE WORK DONE. MOTION WAS SECONDED BY PAUL ROULETTE. VOTE ALL AREED.

MAYOR ROESE REPORTED ABOUT THE "NORTH GATE ALLIANCE" WITH PROVIDING SEWER TO THE NORTHERN PART OF PICKAWAY COUNTY. DISCUSSION WAS HELD ON HOW THIS WOULD HELP THE VILLAGE.

VITITOE CONSTRUCTION JOB AT US 23 REST AREA WAS DISCUSSED. ATTORNEY LORI CLARK HAS SENT LETTER TO THEIR ATTORNEY. WE ARE REQUESTING PAYMENT FOR ALL BILLS WE HA VE PAID FOR VITITOE CONSTRUCTION. QUALITY CONTROL, INC. HAS ALSO SUBMITTED A LIST OF ITEMS THAT THEY HAVE FAILED TO FINISH OR CORRECT. THEY HAVE FAILED TO COMPLETE THE PROJECT PER CONTRACT, EVEN WITH THE EXTENDED TIME FRAM FOR THE RAPID SEAL INSTALLATION. BOND WILL BE PULLED IF ANSWER TO THESE CHARGES IS NOT GIVEN WITHIN 7 DAYS.

MICHAEL CLINE GAVE A SHORT REPORT ON ENVIRONMENTAL ENGINEERING SERVICE MEETING ON TUESDAY WITH FRANK LEONE. HE REPORTED THAT THEY HA VE SUGGESTED THAT WE USE THE OLD SEWER PLANT AS AN EQUALIZATION PLANT WITH A SMALLER NEW PLANT TO BE BUILT, MAKE USE OF THE PRESENT EFFULENT LINE TO THE RIVER AT THE NEW BEANT AS A FORCE MAIN. MICHAEL FURTHER REPORTED THAT THEY HAD BEEN TOCHIO EPA AND HAD REVIEWED ALL THAT HAD TAKEN PLACE THIS PAST ;f3 YEARS. THEY HAVE REQUESTED OHIO EPA COOPERATION TO RE_DO PIANT IF NECESSARY.WITH OUT TAKING A YEAR TO APPROVE OF IT.

Meeting

MAYOR ROESE REQUESTED THEM NOT TO TAKE ANY ACTION UNTIL WE HAVE HEARJJ?FBOM PICKAWA'./COUNTY COMMISSIONERS ON WHAT THEY WANT TO DO. THEY SHOULD HAVE ANSWER BY JULY 15th. PAUL ROULEITE MADE A MOTION TO ADJOURN, MOITION WAS SECONDED BY MICHAEL CLINE MEETING ADJOURNED AT 9:15 PM.

cf-~:



Meeting

Held nJESDAY, JULY 27 20_--+0-1++4-

THE SOU1H BLOOMFIELD BOARD OF PUBLIC AFFAIRS MET IN SPECIAL SESSION AT 7 PM. PRESENT FOR THE MEETING WAS MICHAEL CLINE, CHAIRMAN, PAUL ROULETTE, SHAWN COSTLOW, SUPT. WILFORD GARTIN, MAYOR ALBERT ROESE, ERIC CLARK, MICHAEL BURNS FROM PARK NATIONAL BANK, STEVE CANTER AND FRANK LEONE FROM ENVIRONMENTAL ENGINEERING SERVICE AND CLERK FERN BOZMAN.

MICHAEL CLINE OPENED THE MEETING.

STEVE.CANTER AND FRANK LEONE PRESENTED A COMPUTER PRESENTATION ON THERE PROPOSAL FOR THE WASTEWATER PLANT. THEY ALSO ADDRESS THE FINANCE PART AS WELL AS THE PRESENT NEED AND FUTURE NEEDS OF THE VILLAGE.

THEY REPORTED TRAT THEY HAD VISITED WITH omo EPA AND HAD REVEIWED ALL THE DATA CONCERNING OUR PRESENT PROPOSED PLANT FOR THE VILLAGE. THEY DISCUSSED IN DETAIL CONCERNING WHAT WE WOULD HA VE TO DO TO OBTAIN ANOTHER PTI AND THE TIME FRAME NEEDED TO DO IT.

MR.LEONESTATEDTHATTHEYHADREVIEWEDALLDATAGIVENTO THEM BY THE CLERK AND PHYLLIS CONCERNING DAILY FLOWS, THEY EXPRESSED THE COOPERATION TRAT MR~ GARTIN HAD GIVEN THEM ON THEIR QUESTIONS ABOUT THE PRESENT PLANT.

DISCUSSSION WAS HELD ABOUT WHETHER A SOIL SAMPLE HAD BEEN DONE BY RD. ZANDE AND ASSOCIATES. CLERK FELT WE HAD BEEN BILLED FOR IT, BUT HAD NOT RECEIVED IT.

THEY QUESTIONED ABOUT THE A VERA GE INCOME PER PERSON IN THE VILLAGE TO SEE IF WE COULD QUALIFY FOR A HARDSHIP LOAN FROM OHIO WATER DEVELOPMENT AUTHORITY .. 2000 CENSUS FIGURES WILL BE CHECKED.

MICHAEL BURNS STATED ms BANK WOULD BE INTERESTED IN HELPING THE VILLAGE FINANCE THE PROJECT, IF THE DATA SUPPORTS THE REQUEST FOR MONEY AND WILL BE ABLE TO REPAY lHE REVENUE BONDS OR LOAN.

MR.CANTERSTATEDTIIATTHEYWERERECOMMENDINGTIIATUIE VILLAGE DISCARD THE PROPOSED HALF MILLION GALLONS A DAY PLANT TRAT R.D. ZANDE HAS SUBMI'ITED FOR BIDS AND WHICH WE CANNOT AFFORD TOFINANCE AT OUR PRESENT FEE STRUCTURE.

lHEY ARE PROPOSING WE USE lHE PRESENT PLANT AS A. EQUALZATION PLANT ALONG WITH A PRPOSED NEW PLANT AT THE NEW SEWER SITE FOR 320,000 GALLONS PBR. DAY. THEYFRtT nns COULD BE BUILT AND STILL LEA VE OUR PRESENT FEE STRUCTURE AT TIIB PRESENT RATES.

THE PRESENT EFFLUENT FORCE MA1N COULD BE USJID AS A FORCE MAINTOTHENEWPLANT. , , -. -.

WITH ABOUT 624 USERS ON THE SEWER SYSTEM AT TIIB PRESENT TIME

.,.....,,._

I

~


SOIITH BLOOMFIELD BOARD OF PUBLIC AFFAIRS


Meeting

Held. ___ ..,+1,JidJL.-r-Y---62-7 ...-c~on-1T-1d1-1 t---__,..: 2;,.HQ-OL-1.. -. ,-,------------20 __ _

THEY ANTICIPATED GROWTH THROUGH 2020 WILL BE TO A TOTAL OF APPROXIMATELY 1, 850 USERS

CURRENT DEVELOPMENT PROJECTIONS FROM 2004 TO 2013 WAS PRESENTED.

7 PROPOSED PROJECTS WERE GIVEN TO THE BOARD. 1,PARALLEL TREATMENT AT EXISTING WWTP,.2, OXIDATION DITCH AT EXISTING WWTP, 2. SBR AT EXISTING WWTP 4. ,COUNTERCURRENT AERATION AT EXISTING WWTP,. 5. OXIDANTION DITCH AT RIVER SITE, 6. SBR AT RIVER SITE AND 7. COUNTERCOURRENT AERATION AT RIVER SITE.

ALL 7 PROJECT HAD PROPOSED COSTS AND SKETCH DRAWINGS

THE BOARD EXPRESS TIIAT THEY LIKED TIIE COUNTERCURRENT AERATION PLANT AT THE NEW SITE AS THE BEST PROPOSAL~

PROJECT ECONOMICS WERE DISCUSSED IN LENGTH.

MAYOR ROESE AND ERIC CLARK QUESTIONED THE PROJECT IN DEPTH WITH MR. CANTER. THE POSSIBLE OF EXP ANSI ON IN THE FUTURE AND HOW IT COULD BE HANDLED IF THE PROPOSED PROJECT WAS APPROVED.

TIME FRAME WAS DISCUSSED AT LENGTif. THEY ASSURED THE BOARD AND ALL PEOPLE PRESENT TIIAT IF THEY WERE GNEN AUTHORIZATION TO PROCEED IN AUGUST, 2004. THEY WILL HA VE COMPLETED CONSTRUCTION OF THE PLANT DONE IN JUNE 2006. WITH THE INITIATE OPERATIONS TO BEGIN IN JUL y 2006 nns ALSO WILL INCLUDE THE FINANCE, REDOING THE PRESENT PLANT TO UTILIZE IT AS A EQUALIZATION PLANT AND ALL PERMITS FROM THE STATE AND omo EPA.APPROVAL.

THE BOARD AGREED TO HA VE ENVIRONMENTAL ENGINEERING SERVICE TO PRESENT SAID PROPOSAL TO THE VILLAGE COUNCIL ON AUGUST2ND ..

WILFORD GARTIN PRESENTED Tiffi BOARD WITH A REVISED PRINT ON THE BOB EV ANS RESTAURANT WATER AND SEWER LINE CONNECTION. DISCUSSION ON Tiffi PRESENT LINE AND WHERE IT GOER ERIC CLARK SUGGESTED THAT WE ALLOW THEM TO CONNECT WHERE THEY HA VE PROPOSED AS IF THEY CROSSTHE PROPERTY LINE AN PUT 1N A STOP FOR THE NEXT LOT IT WILL BE ALMOST ON THE TOP OF THE GROUND~ MICHAEL CLINE MADE A MOTION TO GRANT BOB EVANS THE SUBMITTED CHANGE AS REQUESTED. MOTION WAS SECONDED BY PAUL ROULETTE. VOTE ALL AGREED. -SEWER LINE WILL kUN FROM UNION STREET EAST ALONG THE NORTH SIDE OF PROPERTY AND THEN INTO 1HE SIDE OF THE RESTAURANT. CLERK WAS INSTRUCTED TO CHECK ABOUT ANY EASEMENTS THAT ARE ALONG UNION STREET AND HOW WIDE TiffiY WERE ON THE SANlTARY SEWER LINE.

SHAWN COSTLOW MADE A MOTION.TO ADJOURN. MOTION WAS SECONDED BY PAUL ROLETTTE. MEETING ADJOURNED AT 10:15 PM. ,


SOUTH BLOOMFIELD FOARD OF PUBLIC AFFAIRS Meeting DAYTON LEGAL BLANK, INC., FORM NO. 10148

Held ATIGTIST 10

THE VILLAGE COUNCIL AND BOARD OF PUBLIC AFFAIRS MET SPECIAL IN SPECIAL SESSION AT 7 PM. PRESENT FOR THE MEETING WAS DOLLY FLEBBE, RICHARD WILSON, ROBERT SCHROEDER, CLYDE TOWNSEND, PAUL ROLETTE, MAYOR ALBERT ROESE, FRANK LEONE , WILFORD GARTIN AND AGNES SCHROEDER.

MAYOR ROESE CALLED THE MEETING TO ORDER WITH THE PLEDGE TO THE AMERICAN FLAG.

MAYOR ROESE REPORTED ABOUT THE INTERMOBILE BEING PLANNED FOR THE RICKENBACKER AREA. NOR FORK AND SOUTHERN RAILROAD ARE PLANNING TO COMMIT OVER 3 MILLION DOLLARS. BALANCE WILL BE FINANCED BY THE FEDERAL GOVERNMENT. HE REPORTED ABOUT HIS MEETING WITH THE PICKAWAY COUNTY COMMISSIONERS.

MAYOR ROESE REPORTED ABOUT THE MEETING WITH ASHVILLE.~AND MAYOR ROESE AND MICHAEL CLINE ON A POSSIBLE AGREEMENT TO. WORK TOGETHER ON A SANITARY SEWER PLANT.

MICHAEL AND SANDI CLINE ARRIVED AT THE MEETING AT 7; 25 PM.

FRANK LEONE ASKED IF THEIR WAS ANY QUESTION ABOUT THE PROPOSED CONTRACT WITH ENVIRONMENTAL ENGINEERING SERVICES. ,

DISCUSSION FOLLOWED WITH QUESTIONS CONCERNING R.D. ZANDE AND ASSOCIATES CONTRACT.

MICHAEL CLINE REPORTED ON THE VISIT WILFORD GARTIN AND HIMSELF HAD GONE TO CANAL WINCHESTER TO SEE THEIR PLANT. THEY HA VE A PLANT WITH COUNTERCURRENT AERATION WHICH IS THE TYPE OF PLANT THE BPA HAS APPROVED. HE REPORTED THAT THEY LIKED THEIR PLANT AND OTHER THAN SOME SMALL PROBLEMS IT HAS BEEN WORKING FINE SINCE 1999. MAINTENANCE COSTS IS REASONABLE AND EASY TO DO.

RESOLUTION NO 2004-11 TO AUTHORIZE THE MAYOR TO SIGN FOR ENVIRONMENT AL ENGINEERING CONTRACT WAS READ. DISCUSSION FOLLOWED. CLYDE TOWNSEND MADE A MOTION TO PASS EMERGENCY RESOLUTION NO. 2004-11. MOTION WAS SECONDED BY ROBERT SCHROEDER. VOTE ALL YEAS.

DOLLY FLEBBE MADE A MOTION TO SUSPENSE THE 3 READINGS AND MAKE IT EFFECTIVE AT ONCE UPON SIGNATURES. MOTION WAS SECONDED BY RICHARD WILSON. VOTE ALL YEAS.

MICHAEL CLINE MADE A MOTION FOR BOARD OF PUBLIC AFFAIRS TO APPROVE OF THE SUBMITTED CONTRACT. MOTION WAS SECONDED BY PAUL ROULETTE. VOTE ALL AGREED.

RICHARD WILSON MADE A MOTION TO ADJOURN. MOTION WAS SECONDED BY SANDI CLINE. MEETING ADJOURNED AT 7; 55 PM.

~~~ nf!ll ~ .. . ' r- 7(JL~ , ( ~

Michael Cline Chairman

Minutes of RECORDOF"PROCEEDINGS

SOUTH BLOOMFIELD BOARD OF PUBLIC AFFAIRS.


Held __ ___A~UG~U.!..'='S~T---=1..::!....9 ________________ 20 o4

THE SOUTH BLOOMFIELD BOARD OF PUBLIC AFFAIRS MET IN REGULAR SESSION AT 7 PM. PRESENT FOR THE MEETING WAS MICHAEL CLINE, CHAIRMAN, PAUL ROULETTE, SHAWN COSTLOW, WILFORD GARTIN, JAMES LONG, AND FRANK LEONE FROM ENVIRONMENTAL ENGINEERING SERVICE.



TREASURER REPORT WAS GIVEN FOR REVIEW.

MICHAEL CLINE MADE A MOTION TO GO INTO EXECUTIVE SESSION FOR PERSONAL REVIEW OF JAMES LONG .. MOTION WAS SECONDED BY PAUL ROULETTE. VOTE ALL YEAS.

MICHAEL CLINE MADE A MOTION TO COME OUT OF THE EXECUTIVE SESSION. MOTION WAS SECONDED BY SHAWN COSTLOW. VOTE ALL YEAS.

DISCUSSION ON DUTIES OF THE UTILITY HELPER WAS HELD.

CLERK REPORTED SCIOTO LANDING SECTION 2; WASTEWATER LINES HA VE BEEN APPROVED BY OHIO EPA.

CLERK ALSO REPORTED THAT PHYLLIS HAD REPORTED THAT MOST OF THE PEOPLE HA VE HAD THEIR BACKFLOW PREVENTOR TESTED AND REPORTS TURNED IN.

FRANK LEONE FROM ENVIRONMENTAL ENGINEERING SERVICE PRESENTED A DRAFT COPY OF THE PROPOSED CONVERSION OF THE EXISTING WASTE WATER PLANT TO AN EQUALIZATION PLANT. THE BOARD SPENT TIME REVIEWING EACH REVISED SECTION. A DETAIL DISCUSSION WAS HELD ON THE PROPOSED INFLUENT LIFT STATION AND PROPOSED DIVERTER MANHOLE ALONG WITH THE PROPOSED EQUALIZATION TANKS .SUGGESTIONS WERE GIVEN AND MR. LEONE. STATED HE WOULD RETURN WITH THE PROPOSED CHANGES AND POSSIBLE DRAFT OF THE NEW SEWER SITE. .

WILFORD GARTIN ASKED THE BOARD TO CLARIFY OUR POSITION ABOUT WHERE THE WATER AND SEWER LINES GOING INTO THE HOUSES SHOULD BE ALLOWED. THE STATED THAT THE LINES SHOULD RUN AS STRAIGHT AS POSSIBLE FROM THE STREET OR BEHIND THE HOUSE FOR SEWER. NO EXTRA CURVES OR 90 OR 45 DEGREE ANGLES SHOULD BE INSTALLED IF POSSIBLE. SEWER .f\ND WATER LINES INTO THE HOUSE SHOULD BE DUG AT THE TIME THE FOUNDATION IS BEING PUT IN OR BEFORE. A SLEEVE SHOULD BE PUT IN THROUGH THE FOUNDATION OR BLOCKS TO PROTECT THE LINES GOING INTO THE HOUSE.

DISCUSSION WAS HELD ON GARY NORTHUP'S BILL. IT WILL BE PUT ON HIS REAL ESTATE TAXES AS HE HAS NOT PAID IT.

'.

CLERK REPORTED THAT MR. NORTHUP WAS USING ONE OF HIS FREE WATER AND SEWER TAPS AT THE SITE OF HIS NEW OFFICE.

Meeting


SOUTH BLOOMFIELD BOARD OF PUBIC AFFf .. IRS Meeting


Held'---__ _A~U~GU~SLJ,.T____.:J'-.....!9 ________________ .20 04

THE BOARD REQUESTED FOR MR. GARTIN TO ASSIGN JAMES LONG WITH DAILY DUTIES AND HA VE HIM CHECK OFF ALL WORK WHEN IT IS DONE. THEY ALSO REQUESTED THAT THE KEEP A DAILY LOG OF THEIR MILEAGE AND WHERE THEY GO AND FOR WHAT. THEY ALSO REQUESTED THAT A LOG BE KEPT ON SCIOTO ESTATES METER READINGS. THE BOARD REQUESTED WILLIE TO REQUEST FOR ANY NEEDED SAFETY EQUIPMENT AS THE NEED ARISES.

PHYLLISYATES REQUESTED A DECISION AS TO WHAT TO DO WITH A MOBILE HOME IN THE PARK WHERE THE OWNER HAS DIED. NO PAYMENT HAS BEEN MADE ON THE BILL SINCE JANUARY BILLS ARE BEING SENT EACH MONTH. THEW ATER HAS BEEN TURNED OFF. WE HA VE REQUESTED TO REMOVE THE METER BUT HA VE NOT RECEIVED ANY REPLY

CLERK REPORTED THAT LORI CLARK HAD CALLED HER AND A MEETING HAS BEEN SET UP FOR WEDNESDAY, AUGUST 25TH AT lPM WITH VITITOE CONSTRUCTION. OWNER MIKE VITITIOE, JOHN GROSSE, LORI CLARK, AND VITITOE'S ATTORNEY. TO DISCUSS THEIR CONTRACT.

MICHAEL CLINE MADE A MOTION TO HOLD 2 BOARD MEETINGS A MONTH UNTIL WE CAN GET OUR PLANS DONE FASTER FOR THE SEWER PLANT .. MOTION WAS SECONDED BY PAUL ROULETTE. VOTE ALL YEAS. NEXT MEETINGS WILL BE SEPTEMBER 2 AND 16TH.

WILFORD GARTIN REPORTED THAT WE HAD A PROBLEM AT THE SEWER PLANT. THE CHART RECORDER HAS BEEN "FRIED" BY POSSIBLE LIGHTING STRIKE. DANIEL DICKENSON FROM CONTROL AND INSTRUMENTATION SERVICES, INC. REPORTED THAT AFTER LOOKING AT THE RECORDER IT COULD NOT BE FIXED. COST OF A NEW ONE FROM USA BLUEBOOK WITH 1 PEN, DISPLAY AND TOTALIZER WOULD COST$ 910.80. THE FLOW METER ALSO WILL HA VE TO BE REPLACED. COST OF A NEW ONE WILL BE$ 1,675.00. DISCUSSION FOLLOWED. THE BOARD DECIDED TO WAIT UNTIL THE SEPTEMBER 2ND MEETING AND . TALK TO FRANK TO SEE IF WE PURCHASE THEM NOW , CAN THEY BE USED IN THE NEW PLANT OR IN THE CONVERSION OF THE OLD PLANT ..

MiCaef Cline, Chairman

I ! ! !

! I i

I , I


SOUTH BLOOMFIELD BOARD OF PUBLIC AFFAIRS


Held THURSDAY, SEPTEMBER 2 20 04

THE SOUTH BLOOMFIELD BOARD OF PUBLIC AFFAIRS MET IN SPECIAL SESSIQN AT 7 PM. PRESENT FOR THE MEETING WAS MICHAEL CLINE, CHAIRMAN, PAUL ROULETTE, SHAWN COSTLOW, SUPT. WILFORD GARTIN, MAYOR ALBERT ROESE, FRANK LEONE, ENVIRONMENTAL ENGINEERING SERVICE, AND WILLIAM CARL.

MEETING WAS CALLED TO ORDER BY MICHAEL CLINE.

THIS WAS A WORK SESSION FOR THE SANITARY SEWER PLANT.

FRANK LEONE, PRESENTED ANSWERS TO THE MANY QUESTIONS POSED BY THE BOARD LAST MEETING.

FRANK REPORTED THAT HE HAD RECEIVED FROM THE CLERK THE "TOPO "CD MADE BY R. D. ZANDE AND ASSOCIATES. IT CONTAINS THE TOPO FOR THE SITE OF THE NEW SANITARY SEWER PLANT, NORTHUP FORCE MAIN AND US 23 NORTH TO THE REST AREA.

DISCUSSION WAS HELD ON THE VOLUME OFT ANKAGE AT THE OLD SEWER PLANT. CLARIFIERS WILL BE UTILIZED IF COST EFFECTIVE TO BE ABLE TO PUMP 600,000 GALLON IN THE FORCE MAIN. IF NEEDED FOR MORE STORAGE. .

DISCUSSION WAS ALSO HELD ON PUMP ST A TI ON AND FORCE MAIN SIZING.

PEAK FLOW WILL BE AROUND 22-40 WITH AN EXCESS FLOW OF 70,000.

VFD CONTROL WILL HAVE TO BE ADDED ON THE LIFT STATION. A SMALL WETWELL WILL BE BUILT ON THE NEW SEWER SITE. IT WILL BE THE SAME DEPTH AS THE PRESENT ONE AT THE OLD SEWER PLANT.

DISCUSSION WAS HELD ON SCREENING FOR DAVID DAY'S PROPERTY. FRANK STATED THEY WOULD INCLUDE SCREENING FOR HIS PROPERTY AS WAS SUGGESTED IN THE LAST PLAN.

DISCUSSION WAS HELD ON THE SLUDGE AND HOW IT WOULD BE HANDLED. FRANK WILL BE MEETING WITH CARL WHEELER ABOUT THE SLUDGE AND HOW IT WOULD BEST TO BE HANDLED.

ENVIRONMENTAL ENGINEERING SERVICE WILL BE BRINGING IN A CONCEPT SITE PLAN ON THE SEPTEMBER 16rn.

MAYOR ROESE REPORTED ABOUT THE RICKENBACKER DEVELOPMENT MEETING A PUBLIC MEETING IS BEING SET UP FOR SEPTEMBER 15rn AT THE TEA YS VALLEY HIGH SCHOOL. HE EXPLAINED TO THE BOARD ABOUT THE REQUIREMENTS THE NEW INTERMODAL FACILITY WILL NEED ON THE SEWER AND WATER PART.

HE FURTHER STATED THAT EARN HART WATER STATED THEY WOULD BE SERVICING THE AREA AS THEY ALREADY ARE DOING.

DISCUSSION ON THE KINGSTON BANK FLOW TEST AND TAP FEES.

Meeting

RECORD OF PROCEEDINGS Minutes of SOIJTH BTOQMFIEI D BQABD OE' PJIBI TC AFFAIRS Meeting


Held _ __.....SE ....... PT' ............... F.MR .............. ER........____.2_,~ _______________ 20 04

FRANK AND CLERK REPORTED ON THEIR MEETING WITH PARK NATIONAL BANK THIS AFTERNOON. MICHAEL BURNS, FROM PARK NATIONAL BANK DISCUSSED THE POSSIBLE FINANCE OF THE NEW SEWER PLANT. AFTER REVIEW OF THE MATERIAL AND HIS REQUEST FOR MORE MATERIAL FROM THE CLERK HE STATED HE WOULD LIKE TO SUBMIT A REQUEST TO HIS BOARD FOR THE FULL AMOUNT OF FUNDING. IT THIS IS NOT ACCEPTABLE HE WILL SUBMIT A REQUEST FOR AT LEAST 50 % FUNDING AND USE POSSIBLE 50 % FUNDING THROUGH THE OHIO WATER DEVELOPMENT AUTHORITY. DISCUSSION WAS HELD ON A POSSIBLE A 2 % LOAN FROM THE OWDA, IF WE COULD QUALIFY.

PAUL ROULETTE MADE A MOTION TO ADJOURN. MOTION WAS SECONDED BY SHAWN COST LOW. MEETING ADJOURNED AT 8; 50PM.

r?D ~


SOUTII BLOOMFIELD BOARD OF PUBLIC AFFAIRS


Held. ____ THUR........,,,..,. ...... S_.DA ......... Y_,..,__.S..__E-...PTEMB ....... -..-.o

RECORD OF PROCEEDINGS Minutes of SOUTH BLOOMFIELD BOSRD OF PUBLIC AFFAIRS Meeting


Held"---____ S_EPTEMB_..;,,,::_ER---'-'----=1....::....6 _____________ 20 _ _____;;;_04-=----

WALLS MUST BE LEVEL ON THE COUNTER AERATION TANK.

FRANK STATED THAT HE WOULD HAVE PARTIAL PRELIMINARY PLANS FOR THE SEWER PLANT TO SUBMIT FOR THE BOARD'S APPROVAL ON OCTOBER 21ST.

MICHAEL CLINE MADE A MOTION TO APPROVE OF THE PROPOSAL SITE PLANS AND TO HA VE THEM DEVELOP ACCORDING TO THE BOARD'S SUGGESTIONS OF CHANGES. MOTION WAS SECONDED BY SHAWN COSTLOW. VOTE ALL YEAS.

THE BOARD VOTED NOT TO MEET ON OCTOBER THE 7TH FOR A SPECIAL MEETING.

DISCUSSION WAS HELD ON THEW ATER AND SEWER, STORM LINES FOR THE PROPOSED DOLLAR STORE. PLANS HA VE NOT BEEN SUBMITTED YET.

THE BOARD REVIEWED THE LIST OF PEOPLE WHO ARE IN VIOLATION OF NOT HA YING THEIR BACKFLOW TESTED. MICHAEL CLINE MADE A MOTION TO HA VE PEOPLE CITED INTO COURT AS THEY HA VE HAD OVER 3 MONTHS SINCE THE DUE DATE TO HA VE IT DONE. MOTION WAS SECONDED BY PAUL ROULETTE. VOTE ALL YEAS.

CLERK REPORTED THAT KINGSTON BANK HAD PAID THEIR WATER AND SEWER TAP FEES.

BOARD QUESTIONED ABOUT DOMINION'S REQUEST ON TAP FEES FOR THE CONDO'S. CLERK WILL CONTACT ENGINEER.

MICHAEL CLINE MADE A MOTION TO ADJOURN. MOTION WAS SECONDED BY SHAWN COSTLOW. MEETING ADJOURNED AT 9; 30 PM.

~~~~ Fem L.Bozman, Clefk ~l~

Minutes of RECORD oF PROCEEDINGS

SOUTHBLOOMFIELD BOARD OF PUBLIC AFFAIRS DAYTON LEGAL BLANK, INC., FORM N0.10148

Held._ --10,.A,CTO-d--l-J.lg~ER~---,b2,.._1 ________________ 20 011

THE SOUTH BLOOMFIELD BOARD OF PUBLIC AFFAIRS MET IN SPECIAL SESSION AT 7 PM. PRESENT FOR THE MEETING WAS MICHAEL CLINE, PAUL ROULETTE, SHAWN COSTLOW, WILFORD GARTIN, JAMES FOUNDS FROM ENVIRONMENTAL ENGINEERING SERVICES AND CLERK.



SEWER AND WATER OHIO EPA REPORTS WERE SUBMITTED FOR REVIEW.

TREASURER WATER AND SEWER REPORTS WERE SUBMITTED.

PHYLLIS YATES REQUESTED FOR THE BOARD TO CLARIFY CHARGES ON VACANT HOMES AND MOBILE HOMES. MICHAEL CLINE MADE A MOTION TO APPROVE OF THE SUBMITTED CHARGES; MOTION WAS SECONDED BY SHAWN COSTLOW. VOTE ALL YEAS.

VITITIOE CONSTRUCTION PROJECT US 23 REST AREA WAS REVIEWED REPORTS SUBMITTED BY QUALITY CONTROL INSPECTIONS WAS REVIEWED. THEY HAVE FAILED TO DO THE WORK AS AGREED UPON BY THE JOINT MEETING WITH THEIR ATTORNEY. THEY HAVE WORKED ONLY 2 FULL DAYS AND 2 PART DAYS THESE PAST 2 WEEKS. WILFORD GARTIN REPORTED THAT THEY WERE HAVING A PROBLEM CONCERNING THE ELECTRIC AT THE SITE. WE HAVE CONTACTED THE ELECTRIC COMP ANY THEY HA VE BEEN WAITING SINCE SEPTEMBER, 2003 FOR THEM TO INSTALL ALL NECESSARY EQUIPMENT BEFORE ELECTRIC CAN BE CONNECTED.

CLERK REPORTED THAT THE OHIO WATER DEVELOPMENT HAD GIVEN US IN WRITING THEIR APPROVAL OF 1 V2 % INTEREST RATE ON 3 MILLION DOLLARS LOAN FOR THE NEW SEWER PLANT. THIS WILL BE FOR A PERIOD OF 30 YEARS. THE REST WILL HA VE TO BE FINANCED AT THE BANK OR WITH THEM AT A HIGHER RATE.

CARGILL SALT COMP ANY REPORTED THAT WE MAY EXPERIENCE SOME DELAY IN ORDERING OUR SALT THIS WINTER.

JUDY LAMBERT, 5068 COOK ROAD REQUESTED AN ADJUSTMENT IN HER SEWER BILL FOR LAST MONTH. HER GRANDCHILDREN LEFT THE OUTSIDE HOSE ON AND SHE DIDN'T KNOW IT UNTIL 3 DAYS LATER. HER USAGE WENT FROM AN AVERAGE OF 6, 180 TO 11,800 SHAWN COSTLOW MADE A MOTION TO APPROVE OF THE CREDIT FOR SEWER ONLY. MOTION WAS SECONDED BY MICHAEL CLINE. VOTE ALL YEAS.

WILFORD GARTIN REPORTED THAT DANIEL HUGGETT WHEN HE MOWED HIS FIELD DAMAGED 2 MANHOLES. MR. HUGGETT STATED HE WOULD REP AIR AND REPLACE ALL THAT WAS NECESSARY.

DISCUSSION ON THE HOUSE AT 5037 LEE ROAD. WATER IS STILL TURNED OFF. COMPLAINTS HA VE BEEN RECEIVED FROM NEIGHBORS IN THE AREA OF THEM CONNECTING A WATER HOSE TO THEIR OUTSIDE SPIGOTS WHILE THEIR AT WORK.

A LETTER WAS REVIEW THAT WAS SENT TO MARONDA HOMES ON

Meeting

RECORD OF PROCEEDINGS Minutes of South Bloomfi@ld Board of Public Affairs Meeting


Held'--__ .QQcc..:ltb.co..Ob@@.lr;..._~2Q1,.-----------------20 011

VIOLATION OF THE LA YING WATER AND SEWER PIPE IN DITCHES TO CLOSE. THEY HAVE NOT KEPT 10 FEET BETWEEN THE WATER AND SEWER LINE AS REQUIRED BY OUR MATERIAL SPECIFICATIONS.

DOMINION HOMES HAS REQUESTED THAT THE BONDS FOR THE LIFT STATION AT DOMINION BE RELEASED AND THE VILLAGE TO ACCEPT THE LIFT STATION. MICHAEL CLINE MADE A MOTION TO DO SO PROVIDING THEY CONTINUE TO HONOR AN AGREEMENT THAT THEY WILL MAINTAIN OR REPLACE THE FENCE AND GATES FOR 3 YEARS. MOTION WAS SECONDED BY PAUL ROULETTE. VOTE ALL YEAS.

A WATER METER QUOTE WAS RECEIVED FROM NATIONAL WATERWORKS. DISCUSSION ON POSSIBLE RADIO CONTROL READING. MATTER WILL BE REVIEWED AFTER MORE INFORMATION HAS BEEN OBTAINED.

MICHAEL CLINE REPORTED TO THE BOARD THAT SOME OF THE VILLAGE COUNCIL MEMBERS WANTED TO CHANGE THE LATE FEES ON THE UTILITY BILLS AND GIVE MORE TIME BEFORE A SHUT OFF NOTICE IS GIVEN.

JAMES FOUNDS FROM ENVIRONMENTAL ENGINEERING SERVICES WAS PRESENT TO PRESENT TO THE BOARD A PRELIMINARY PROPOSED WASTEWATER TREATMENT SITE PLAN., PRELIMINARY HYDRAULIC PROFILE, SLUDGE DIGESTERJSTORAGE, AND BUILDINGS. DISCUSSION WAS HELD ON THE DIGESTER UNITS, SLUDGE STORAGE TANKS, ROTOR SCREENS, GENERATOR EITHER WILL BE DIESEL OR NATURAL GAS. A PRELIMINARY LIST OF EQUIPMENT MANUFACTURERS WAS PRESENTED TO SUPPLY NEEDED EQUIPMENT FOR THE PLANT.

AFTER A REVIEW OF ABOUT 2 HOURS AND A QUESTION AND ANSWER PERIOD ON THE MATERIAL SUBMITTED THE BOARD REQUESTED MR. FOUNDS TO BRING BACK THE REVISED AND CHANGES THEY HA VE REQUESTED TO THE NEXT MEETING OR CALL A SPECIAL MEETING IF THE MATERIAL IS READY. MR. FOUNDS LEFT THE MEETING AT 10; 30 PM.

WILFORD GARTIN REPORTED THAT JAMES LONG HAD LEFT TODAY WITHOUT NOTIFICATION THAT HE WAS LEAVING. HE ALSO TOOK A SICK DAY WITHOUT LETTING MR. GARTIN KNOW. HEW AS TOLD TO ALWAYS CALL MR. GARTIN WHEN HE WAS GOING TO BE OFF SO THAT HE WOULD NOT SCHEDULE HIM FOR WORK. MR. GARTIN ALSO REPORTED THAT MR. LONG HAD FAILED TO COMPLETE ASSIGNED DUTIES EVERYDAY. HE TOOK A CLOCKED OUT LUNCH PERIOD AND

. THEN WENT AND ATE AGAIN. HE HAS FAILED TO DO JOBS ASSIGNED TO BE DONE. THE BOARD DISCUSSED THE PROBLEM. SINCE THEY HA VE GIVEN MR. LONG 2 VERBAL WARNINGS CONCERNING HIS EMPLOYMENT. MICHAEL CLINE MADE A MOTION TO SUSPENSE MR. LONG FOR FRIDAY, OCTOBER 22, 23, 24 AT NO PAY. MR. GARTIN WILL INFORM MR. LONG OF THE BOARD'S DECISION. MOTION WAS SECONDED BY PAUL ROULETTE. VOTE ALL YEAS.

A LETTER OF WARNING WILL BE DRAW UP AND MR. LONG WILL BE REQUESTED TO SIGN IT ON MONDAY, OCTOBER 25. WHEN HE RETURNS TO WORK.

Minutes of RECORD OF'''PROCEEDINGS

SOUTH BLOOMFIELDL BOSRD OF PUBLIC AFFAIBS DAYTON LEGAL BLANK, INC., FORM NO. 10148

Held'---_-~O~CTOU-.>.LL.B ....... ER.....___---....21.._ _____________ ~20 04

THE BOARD DISCUSSED THE REPLACEMENT OF THE WATER LINE TO THE SEWER PLANT. AT THE PRESENT TIME IT IS ON WELL WATER. IT WAS DECIDED TO REPLACE WITH VILLAGE WATER AND PUT IN A 1112

-=--- INCH LINE TO THE PLANT TO MEET THE NEEDS WHEN IT IS CONVERTED TOAN EQUALIZATION PLANT.

WILFORD GARTIN REPORTED THAT JOHN GROSSE, MIKE VITITOE, ROGER HAZEN FROM QCI MATT SHREYER FROM SOUTH CENTRAL POWER CO. CHAD GRAY FROM PRECISE ELECTRIC SERVICE AND HE WOULD BE MEETING AT THE REST AREA SITE AT 8;30 IN THE MORNING.

SHAWN COSTLOW MADE A MOTION TO ADJOURN, MOTION WAS SECONDED BY MICHAEL CLINE. MEETING ADJOURNED AT 11; 15 PM.

Meeting


SOUTII BLOOMFIELD BOARD OF PUBLIC AFFAIRS Meeting


Held ____ --"-"NO""'-'iVEMB!.....lo.ll....L.LLER;.,u______J_;18u...__ _____ --:-______ 20 04-

THE SOUTH BLOOMFIELD BOARD OF PUBLIC AFFAIRS MET IN . REGULAR SESSION AT 7 PM. PRESENT FOR THE MEETING WAS MICHAEL CLINE, CHAIRMAN, PAUL ROULETTE, SHAWN COSTLOW, WILFORD GARTIN ,FRANK LEONE, JAMES FOUNDS FROM ENVIRONMENTAL ENGINEERING SERVICES AND CLERK.



TREASURER, WATER, SEWER REPORTS WERE SUBMITTED

OHIOEPAMONTHLYREPORTSFOR WATERANDSEWER WERE. REVIEWED.

VITITOE CONSTRUCTION PROJECT WAS DISCUSSED. CLERK SUBMITTED LAST FAX LETTER FROM VITITOE STATING THEY NEEDED TO KNOW WHERE THE AUTODIALER WAS TO RECEIVE POWER, WHO IT WAS TO CALL, AND THAT THEIR SPECS WERE NOT COMPLETE ON THE LIGHTING PANEL. THEY ALSO QUESTIONED ABOUT THE 21 INCH PIPE EXTENSION. BOARD REQUESTED THAT CLERK CONTACT R.D. ZANDE TO SEE WHAT WAS THE PROBLEM. WILFORD GARTIN REPORTED THAT THEY HAD MADE DEAL WITH HUGGETT WHO HAD DAMAGED TWO MANHOLES WHEN HE MOWED. CLERK SUBMITTED WORK PHASES FROM LORI CLARK THAT WAS GIVEN TO VITITOE 'S ATTORNEY OF WORK THAT STILL NEEDS TO BE DONE AND A QUESTION AS TO WHY WE HA VE NOT RECEIVED AN AGREEMENT ON THE WORK AND TIME FRAME WHEN IT WILL BE DONE.

DISCUSSION ON THE WATER LINE TO GO INTO THE PRESENT SEWER PLANT. MICHAEL CLINE MADE A MOTION TO HAVE IT BE A TWO INCH LINE ACCORDING TO THE RECOMMENDATIONS OF THE ENGINEER. MOTION WAS SECONDED BY PAUL ROULETTE, VOTE ALL YEAS.

PELIMARY FINAL PLANS FOR THE NEW SEWER PLANT WAS SUBMITTED TO THE BOARD FOR FINAL REVIEW. JAMES FOUNDS AND FRANK LEONE WAS PRESENT TO PRESENT THE PLANS. SOUTH CENTRAL POWER CO. WILL BE SUBMITTING A NEW PLAN FOR ELECTRIC INTO THE PROPOSED NEW PLANT. JACK JONES WILL BE CONTACTED CONCERNING THIS MATTER AND THE COST OF THE PROJECT.

THE BOARD REVIEWED THE SUBMITTED PLANS SHEET BY SHEET. QUESTIONS WERE ASKED AND ANSWERED. SUGGESTIONS WERE NOTED WITH A FINAL VERISON TO BE SUBMITTED AT THE NEXT MEETING. MR. FOUNDS STATED THAT WE WERE ON TIME WITH OUR PROJECT. OHIO EPA HAS BEEN GIVEN SOME OF THE PELIMARY PLANS. A DRAFT OF THE BIDDING REQUIREMENTS, CONTRACT FORMS, 1 ' GENERAL CONDITIONS, GENERAL REQUIREMENTS, SITEWORK, CONCRETE SPECS, METAL SPECS, THERMAL AND MOISTURE PROTECTION ,FINISHES, EQUIPMENT, MECHANICAL AND ELECTRICAL, WAS PRESENTED FOR REVIEW. DISCUSSION WAS HELD ON THE TYPE OF SHED TO PROTECT THE ELECTRIC PANEL AND BLOWERS. UV MODALE STORAGE WAS ALSO DISCUSSED. SEPTIC RECEIVING BUILDING WAS ALSO REVIEWED. IT WAS REQUESTED TO HA VE 1 Yi INCH FLUSH HYDRANTS AT THE NEW PLANT.

I : . I I I ! i ~' I

Minutes of



20 04 Held __ JSN[QOVF'.MB~ltlJERt!Ji____l1..Q.8 ______ ---:--____ --,--__ _

DISCUSSION WAS HELD ON THE SITE FOR THE SLUDGE TO BE HANDLED. THE PRESENT DISCHARGE LINE WILL BE USED PROVIDING OHIO EPA APPROVES. IT WAS REQUESTED TO HA VE THEM CHECK ABOUT FEMA SINCE THEY ARE PLANNING TO CHANGE SOME OF THE REQUIREMENTS.

THEY SHOWED THAT THEY HA VE ELEVATED THE INCOMING FLOW SO THAT THE REST OF THE PLANT WILL BE GRAVITY FLOW TO SA VE ON THE ELCTRIC COST AND NOT HA VE TO HA VE SO MANY PUMPS TO MAINTAIN. ALL PUMPS WILL BE OF THE SAME SIZE IF POSSIBLE, SO THAT THEY CAN BE EXCHANGED IT NECESSARY.

THEY REQUESTED THAT ALL CONDUIT PIPE BE LARGER TO HANDLE ANY REP AIR WORK DONE IN THE FUTURE.

PAUL ROULETTE MADE A MOTION TO APPROVE OF THE PELIMARY REVIEW PLANS AND EQUIPMENT LIST WITH THE SUGGESTED CHANGES. MOTION WAS SECONDED BY MICHAEL CLINE. VOTE ALL YEAS.

DISCUSSION WAS HELD ON JAMES LONG AND HIS WORK. WORKDAYS WERE DISCUSSED AND IF WORK WAS BEING DONE. QUESTIONED IF HE WAS REPORTING TO MR. GARTIN AFTER THE BOARD HAD GIVEN HIM A DIRECT ORDER TO DO SO. WHEN HE FAILED TO SHOW UP FOR WORK. MR. GARTIN 'S ANSWER WAS NO. AFTER MORE DISCUSSION ON THE . MATTER. MICHAEL CLINE MADE A MOTION TO TERMINATE J

bpa meeting minutes - all of 2004 - village of south bloomfield

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