bourke shire council minutes monday, 27 march 2017 · 2018-12-03 · this is page 1 of 111 the...

This is page 1 of 111 the Minutes of the ordinary meeting of Council held in the Council Chamber at 29 Mitchell Street, Bourke on Monday, 27

th March 2017 at 9.00am

Bourke Shire Council

Minutes Monday, 27th March 2017

at 9.00am

General Manager: Ross Earl

Minutes of the ordinary meeting of Council held in the Council Chamber on Monday, 27th

March 2017 at 9.00am



PRESENT

C12.1

Councillors 24/01 21/02 27/03

Cr Barry Hollman

Cr Cec Dorrington

Cr Lachlan Ford

AP

Cr Robert Stutsel

AP AP

Cr Sally Davis

AP

Cr Sarah Barton

AP AP

Cr Victor Bartley

Cr Sam Rice

AP

Cr Ian Cole

9.29am

Cr John Thompson

Staff

Ross Earl General Manager

Leonie Brown Manager Corporate Services

Peter Brown Manager of Works

Dwayne Willoughby Manager Environmental Services

Mark Gordon Manager Roads

Kai Howard-Oakman Executive Assistant/Minutes

Opening Prayer

The Mayor opened the meeting with a prayer.

Remembrance

Council stood in silence in the memory of the following:-

Shirley Biddulph, Mary Bock, Mary Brown and Robert John (Bobby) Hull





Apologies

No apologies were received as all Councillors were in attendance.

Declaration of Interest

Nil Declarations of Interest received

Mayoral Minute

21/02 Attended the Welcome to Bourke Swimming Pool

26 – 27th/02 Western Division Conference Wentworth

03/03 Workshop – Thinking Outside the Square

05/03 Thank you to Cr Barton for her work on Councils Senior Citizens Day and to Victor Bartley for cooking the BBQ

08/03 Meeting with CAPRA Re: Probity Control Group

10/03 Meeting with Shane Hatton - RaRMS

10/03 OROC Meeting Dubbo

10/03 Met with David Swan Re: CAPRA Dubbo

12/03 Attended BBQ lunch – Senior Citizens Week BOBEC

14/03 Attended IPWEA River Cruise Jandra

15/03 Attended IPWEA Conference Opening Diggers on the Darling

16/03 Corporate Planning Committee Meeting Chambers

20/03 Meeting with GM, MT&D Re: Bail Laws

22/03 Meeting with Inspector Moore Re: Bail Laws

22/03 Meeting with Judge Re: Bail Laws & Repeat Offenders

24/03 Attended the Western Division Executive Meeting Broken Hill

Resolution

92/2017 That the information in the Mayoral Minute as presented to Council on Monday, 27th March 2017 be received and noted. Moved Cr Hollman Carried





UNSTARRED ITEMS

A number of additional items were starred for discussion. The Mayor received requests to star additional items to be discussed with the following items being identified.

Report NO Report Name Responsible Officer

803/2017 Related Party Disclosure Policy GM

906/2017 Précis of Correspondence – Hungerford Field Day Mayor/GM

Resolution

93/2017 That recommendations as detailed in the un-starred items in the Agenda for the Ordinary Meeting of Council held on Monday, 27th March 2017 be adopted. Moved Cr Dorrington Seconded Cr Bartley Carried

CONFIRMATION OF THE MINUTES

Resolution

94/2017 That the minutes of the ordinary meeting of Council held on Tuesday, 28th February 2017 be confirmed as a true and accurate record of that meeting noting the revised January 2017 Finance report tabled at the meeting today. Moved Cr Dorrington Seconded Davis Carried





CALENDAR OF EVENTS

Month/ Year

Meeting Date

Time Event Location

2017

March 10th 9.00am OROC Meeting Mudgee

15th 9.00am IPWEA Regional Forum Diggers on the Darling

15th 3.00pm Meeting with Kevin Humphries MP Council Chamber

16th 3.00pm Corporate Planning Meeting Council Chamber

24th Executive of the Western Division Council Meeting

Broken Hill

27th 9.00am Council Meeting Council Chamber

29th/30th 8.30am ICPA 45th Annual State Conference Full Gospel Family Fellowship Church

April 25th ANZAC Day

26th (Wed) 9.00am Ordinary Meeting of Council Council Chamber

May 23rd 9.00am Ordinary Meeting of Council Council Chamber

June 27th 9.00am Ordinary Meeting of Council Council Chamber

July 25th 9.00am Ordinary Meeting of Council Council Chamber

August 22nd 9.00am Ordinary Meeting of Council Council Chamber

September 26th 9.00am Ordinary Meeting of Council Council Chamber

October 24th 9.00am Ordinary Meeting of Council Council Chamber

November 7th – 9th National Local Roads & Transport Congress

Albany - WA

28th 9.00am Ordinary Meeting of Council Council Chamber





COUNCILLOR INFORMATION LIST

Information which has been sent out to Councillors since Monday, 13th February 2017

DATE INFORMATION SENT Author Email

14/02/2017 Merger Benefits Councillors

14/02/2017 Gladys Berejiklian release - All merged councils to remain in place

15/02/2017 Merriwa farmers launch bushfire appeal NSW Farmers Councillors

16/02/2017 Budget Review as at 31st December 2016 MCS Councillors

17/02/201 Government News Government News Councillors

21/02/2017 Northern Basin Programme Taskforce visit to Bourke Monday 6th - Tuesday 7th

Northern Basin Programme Taskforce

Councillors

24/02/2017 Far west Councils Press Release John Barilaro Deputy Premier

Councillors

28/02/2017 Northern Basin Programme Taskforce visit to Bourke – Meeting Reminder

EA Councillors

03/03/2017 Taskforce visit to Bourke Monday 6th - Tuesday 7th – Update

EA Councillors

06/03/2016 LG Weekly - 3rd March 2017 LGNSW Councillors

06/03/2017 Basin Plan Annual Report 2015-2016 Councillors

07/03/2017 Resignation – Ruth Fagan – Executive Officer

Western Division Councils of NSW

Councillors

07/03/2017 Capability Framework for Local Government

LGNSW Councillors

08/03/2017 Council Meeting Minutes - 21st February 2017

GM Councillors

08/03/2017 Bourke River Cruise - 14th March IPWEA Regional Forum

EA Councillors

08/03/2017 Government News Councillors

09/03/2017 Update on the Fire and Emergency Services Levy (FESL)

LGNSW Councillors

09/03/2017 Kevin Humphries Visit EA Councillors

14/03/2017 From the GM’s Desk GM Councillors

14/03/2017 Corporate Planning Meeting EA Councillors





BUSINESS ARISING FROM 28th FEBRUARY 2017

KEY: Action still pending Action

GM General Manager MRS Manager Road Services

MCS Manager Corporate Services MES Manager Environmental Services

MTD Manager Tourism & Development MW Manager Works

206/2013 Review of Organisational Structure

Responsible Officer General Manager

File Number S6.41

DECISION ACTION TAKEN That the recommendations in relation to the realignment of any positions be considered prior to the advertising of any vacancies.

In progress

The positions descriptions of positions identified within the report from Local Government Management Solutions as requiring review be undertaken in consultation with both the employee and any union involved.

On hold

That the position descriptions of all employees be updated to reflect current duties performed and requirements of the organisation.

In progress

338/2014 Tourism & Development Activity Report

Responsible Officer Manager Tourism & Development

File Number T4.1

DECISION ACTION TAKEN

Council investigate the potential to be an RV friendly town Ongoing

386/2015 & 315/2016 Return of Air Services to Bourke


File Number A6.1


Council provide the successful tenderer with the use of the “Booking Office” at the terminal

Fee structure to be compiled

A report be brought back to Council regarding the possible introduction of a small landing fee to off- set the additional costs involved in the maintenance of the terminal building

Ongoing

That the GM continues to investigate options of potential Airlines who may be interested in providing an air service to the district that includes Bourke.

Ongoing





41/2016 Tourism – Notice of Motion

Responsible Officer Manager of Tourism & Development

File Number T4.1

Decision Action Taken

Report be brought back to Council, as a matter of urgency, setting out the framework for an enhanced tourism function, by involving the local tourism related industries in the planning, coordination and execution of the tourism function.

Initial information contained within MTD activity report

306/2016 CONFIDENTIAL – Lease over the Pre-School Premises


File Number A11.1.4

Decision Action Taken

Bourke and District Children’s Services (BDCS) will pay a lease amount of $5000.00 for the 2015/2016 period on the understanding that they have committed the installation of solar panels on the building cost in excess of $15,000.00 which effectively provides a contribution of $20,000.00

Finalised

325/2016 Innovation Fund – Projects to be Funded


File Number L8.3

Decision Action Taken Council identify opportunities for funding under round two (2) of the innovation funding

Awaiting announcement

Cr Davis left the meeting at 9.08am Cr Davis returned the meeting at 9.10am

67/2015 & 118/2015 & 177/2015 & 203/2015

Full Birthing Unit for Bourke Hospital


File Number H1.1


That Council monitor the development of a midwifery model to support the antenatal and post-natal needs of the community

Response received Issued to Councillors

That Council continue to work the Western NSW Local Health District staff to re-establish full birthing services if the opportunity for securing the right mix of staff is made available.

Response received Issued to Councillors

That further information in regards to midwife led birthing models be obtained.

Ongoing – meeting held





477/2016 Funding Under the NSW Government’s $110 million Regional Water and Wastewater Backlog Program


File Number G4.79.6


1. Council write to Minister Blair thanking him for the allocation of the funding and include a submission for hardship to receive additional funding to complete the project.

2. Council liaise with Infrastructure NSW in relation to the project. 3. That once the funding is finalised open tenders be called for the

project. 4. That Council approve the affixing of the seal in relation to all

documentation relating to the allocation of the funding received from the Regional Water and Wastewater Backlog Program

Deed signed Application made – teleconference held Awaiting advice

493/2016 Request for the Extension of the Louth Airstrip

Responsible Officer Manager of Road Services

File Number V1.5


MRS bring a report back to Council on the request for an extension to the Louth Airstrip.

Report being prepared by AS

497/2016 CONFIDENTIAL- Bulk Filtered Water Pricing Update

Responsible Officer General Manager/Manager of Corporate Services

File Number D2.7-W2.1-W2.2.8


1. That the bulk water price be advertised for users that require 100ML of potable water per year or more and that can demonstrate significant economic development benefits to Bourke Shire Council residents.

2. That this rate be applied to large users by Council resolution.

To be included in the 2017/2018 Fees & Charges

500/2016 Invitation to Brad Hazzard, Minister for Family and Community Services, and Minister for Social Housing


File Number C8.9.10


Council reissue an invitation to Brad Hazzard to visit Bourke at his earliest convenience

Invitation sent/ Minister has changed

516/2016 Birthing Facilities at Bourke and visit by Professor Sally Tracy


File Number H1.1


That Council decide what further representations may be required following the receipt of any responses from its letters and considering any issues raised by Professor Tracy

Pending





526/2016 Public Exhibition of the Draft Floodplain Management Plan for the Barwon-Darling Valley Floodplain 2017


File Number R6.14


Council prepare a submission in relation to the possible construction of additional water storages which may impact on some aspects of the plan

Still to be finalised

527/2016 Public Exhibition of the Draft Floodplain Management Plan for the Barwon-Darling Valley Floodplain 2017


File Number R6.14


Council makes a submission to the Murray Darling Basin Authority calling on them to implement the original plan and that the over recovered water in the Barwon Darling be reinstated

Submission sent

06/2017 Raw Water Extension – North Bourke

Responsible Officer Manager Works

File Number V1.6- W2.2.8


1. $20,000.00 for a hydraulic review of both the North Bourke raw and potable water supplies to be include in the 2017/2018, Budget, 2. That the decision for water connection from the residents at North Bourke be deferred until a further assessment of the North Bourke raw water system is completed.

Included in Draft Budget 2017/2018

13/2017 Preparation of the 2017/2018 Operational Plan


File Number P4.1


1. That the 2017/2018 Operational Plan be prepared utilising the 1.5% General Rate increase as determined by IPART 2. That Council place an advertisement in the Western Herald seeking requests from individuals or groups for times to be included in the 2017/2018 Operational Plan, including requests for assistance 3. That items that Council routinely support be included in the 2017/2018 Operational Plan

Draft Budget in progress will be presented at April Meeting of Council





20/2017 Contribution to Rural Fire Service


File Number F2.5


1. Thank the Rural Fire Service for deferring the increase in contributions for twelve months. 2. Point out to the Rural Fire Service that increases such as proposed are unsustainable for Councils again. 3. Seek the support of both Local Government New South Wales and the Western Division of Shires in seeking to have the methodology in relation to the Rural Fire Service reviewed again.

Motion submitted to Western Division Local Government NSW continuing to make representations

21/2017 Changes to the Local Government Act - Introduction and Ongoing Professional Development for Councillors


File Number L8.1


1. Prepare a brief submission highlighting the need for a generic package to be developed so all Councillors across the state receive identical training

2. Suggest that additional modules be prepared to supplement the generic package to be delivered on an “as needs basis”

3. Highlight the difficulties and expense incurred in travelling to regional centres and the need for the training to be delivered at a local level

4. Submit a motion to the Western Division Conference highlighting the suggestions and seeking an assurance that the cost of preparation and delivery of the training will be met by the State Government.

Motion submitted to Western Division Completed

/2017 Review of Council’s Policy in relation to the Payment of Expenses and Provision of Facilities to Councillors


File Number C11.2-P4.1


1. Give public notice of its intention to adopt the policy in relation to the Payment of Expenses and Provision of Facilities to Councillors. 2. That after the expiration of the statutory advertising period the Council consider any submission received during the period of public exhibition prior to adoption at the Ordinary Meeting of Council to be held on Tuesday, 28th March 2017

Report to be tabled at the March 2017 meeting





29/2017 Crown Land Management Bill 2016


File Number L5.5


Council calls on Local Government NSW for a briefing paper on the impact of the Crown Land Legislation on Local Councils and in particular the financial implications

Motion at the Western Division Conference

30/2017 CWA Building at Enngonia

Responsible Officer Manager Environmental Services/Manager of Corporate Services

File Number V1.3-C8.6


Repairs considered necessary be costed for consideration in the draft 2017/2018 Budget.

Costs included in Draft Budget

42/2017 Letter of congratulations


File Number A4.13


Letter of congratulations be sent to James Hatch congratulating him on his horse “Stoneyrise” winning the Country Championship Qualifiers in Dubbo on Sunday, 19th February 2017 and qualifying it to race in the final which is to be held at Royal Randwick on the 1st April 2017.

Completed

47/2017 Fees Paid to Councillors

Responsible Officer Council

File Number C11.2-C12.4


That in the compilation of the 2017/2018 Operational Plan provision be made to increase the fee paid to Councillor from the minimum amount of $8,540.00 to the maximum amount which is $11,290.00.

Costs included in Draft Budget

58 & 59/2017 Request to Change Meeting Day


File Number C12.1-L1.8


That Ordinary Meeting of Council be held on every 4th Monday of each month unless otherwise determined, at 9.00am Ordinary Meeting of Council for April 2017 to be held on Wednesday, 26th April 2017 as previously determined to allow for ANZAC Day

Advertisement placed advising community





61/2017 Updated Land Values for Rating Purposes from 01/07/2017

Responsible Officer Manager of Corporate Services

File Number R2.8


1. That Council includes in the April instalment notices a letter that details of the impact of both the new valuations and the introduction of the Emergency Service Property Levy.

2. That Council writes to all property owners that have paid their rates and charges in full in April with details of the impact of both the new valuations and the introduction of the Emergency Service Property Levy.

3. That Council produces a press release detailing the changes to land values and the ability of people to appeal these values.

In progress

62/2017 Cross Border Relationships- Bulloo Shire


File Number C6.7-T4.1-A3.23


1. Council advise Bulloo Shire that it supports the cross border initiatives

2. Council coordinate a meeting of the Bourke , Brewarrina and Walgett Shire Council from New South Wales and Bulloo, Paroo and Balonne Shires to look at what initiatives can be employed to promote tourism amongst the six (6) Councils

3. That Council sign the Memorandum of Understanding, subject to any amendments, with Bulloo Shire as the first step to establishing an effective cross- border relationship.

In progress

63/2017 Licence at Enngonia Airstrip


File Number A1.1.6


Council authorise the fixing of the Common Seal of Council on the licence documentation relating to the issue of licence No RI 572345 dealing with parcels of land at the Enngonia Airstrip

Completed

64/2017 Unfenced and Unsealed Airstrips


File Number LD11.1 –A6.1


1. Council seek public comment regarding the need to maintain the airstrips at Enngonia, Fords Bridge and Byrock. 2. That Council engage Tom Griffiths of Airport Plus to prepare a report detailing the issues to be considered in deciding whether to maintain the three (3) strips.

Advertisement placed





70/2017 National Local Roads Congress – 7th – 9th November 2017


File Number C6.41


Mayor, Manager of Roads and any available Councillors be authorised to attend the National Local Roads Congress to be held 7th – 9th November 2017 in Albany, WA

Registration to be made closer to the date

71/2017 Community Contribution - 2017 Bush Bursary Country Women’s Association Scholarship Program


File Number D5.2-H1.1


Council advise that they are unable to accede to the request from the NSW Rural Doctors Network

Completed

89/2017 Outstanding Rates and Charges, Water Billing and Debtors - CONFIDENTIAL

Responsible Officer Manager of Corporate Services

File Number R2.5-R2.15-P9.3-R2.22


Staff to develop a strategy to reduce the outstanding debts due to Council and that a report be submitted to the March Meeting of Council.

See report in March business paper

90/2017 North Bourke Residential Blocks February 2017 - CONFIDENTIAL

Responsible Officer Manager of Tourism & Development

File Number D2.17


1. Withdraw the offer to sell 12 Macquarie Street, North Bourke, Lot 6 Section 6 DP 758781 as per resolution 359/2016 resolved in July 2016. 2. Sell 12 Macquarie St, North Bourke, Lot 6, Section 6, DP 758781 for the amount of $46,000. 3. Authorise the General Manager to affix the Council Seal to documentation relating to the sale of 12 Macquarie Street.

In progress

91/2017 Environmental Services Activity Report

Responsible Officer Manager Environmental Services

File Number S10.2.1


Council write to the Contractor of Bourke Swimming Pool notifying them of their responsibility to lodge a monthly report as part of the contract

Letter sent

Resolution

95/2017 That the amended information in the Business Arising as presented on Monday, 27th March 2017 be received and noted. Moved Cr Dorrington Seconded Cr Barton Carried





Notice of Motion – Cr Thompson

That Council include in the lease of the Medical Centre to RaRMS that the rooms not to be sublet without the written permission from Council. That Council investigate the impact of two (2) pathology services in Bourke.

Resolution

96/2017 That the new Minister for Family and Community Services, Minister for Social Housing & Minister for the Prevention of Domestic Violence & Sexual Assault, the Hon. Pru Goward, MP be invited to visit Bourke. Moved Cr Dorrington Seconded Cr Barton Carried





ENGINEERING SERVICES REPORT

File No: R7.1.2

Report: 102/2017 RMS Road Type Two (2) Road Train Trial

Responsible Officer: Mark Gordon, Manager of Roads

Introduction: On Wednesday, 1st February 2017 the RMS carried out a field trial from North Bourke to south of Bourke to ascertain the suitability for a type two (2) road train and a PBS Level four (4) (BAB configuration) to access the network. The trial focussed specifically on the vehicle and its interaction with road users and road infrastructure at the intersections while travelling through Bourke. Background: The RMS has received a number of transport industry enquiries regarding the access for type two (2) road train access from North Bourke to Nyngan and Trangie. The route will be assessed in stages; the first stage will be to ensure the combinations can manoeuvre through the intersections of Bourke. There are four (4) intersections that were assessed from North Bourke to South of Bourke. These being:-

Intersection of the Mitchell Highway and Hungerford Road North Bourke

Intersection of the Mitchell Highway and Kamilaroi Highway at Bourke

Intersection of the Mitchell Highway and Richard Street at Bourke

Intersection of the Mitchell Highway and Gorrell Avenue( Kidman Way) at Bourke

Swept path assessments on the intersections through Bourke indicated the combination would encroach into the opposing travel lanes or impact on the local infrastructure while manoeuvring through the intersections. Pre-trial - the assessment team convened on site at the North Bourke parking bay. WHS requirements and the assessment criteria reviewed. Trial: The trial confirmed that the combinations encroached into the opposing travel lanes while manoeuvring through the intersections and therefore are unsuitable routes through the township of Bourke. Council Staff suggested that the bypass route from the Mitchell Highway through Tarcoon Street would be suitable. A trial was carried out on three (3) intersections of this route:-

Intersection of the Mitchell Highway, Moculta Street and Tarcoon Street Bourke

Intersection of The Kamilaroi Highway, Mitchell Street and Tarcoon Street Bourke

Intersection of Mitchell Highway Morven Street and Tarcoon Street Bourke





Post-trial: On completion of the trial, the assessment team convened at the Bourke Shire Council meeting room to discuss the outcome of the trial. All parties agreed that the initial four intersections of the trial were unsuitable for the type two (2) road train and PBS Level four (4) (BAB configuration) combinations. All parties agreed that the Tarcoon Bypass route would be suitable for the combinations. The Co-ordinator for the Regional NSW High Productivity Road Transport Alliance stated that the Transport industry would be happy to access this route with curfew hours in place and under permanent speed restriction conditions if required. Recommendation: That Council place the trial on public exhibition for community consultation Resolution

97/2017 That Council place the RMS Road Type Two (2) Road Train Trial on public exhibition for community consultation. Moved Cr Dorrington Seconded Cr Bartley Carried

This is page 18 of 111 the Minutes of the ordinary meeting of Council held in the Council Chamber at 29 Mitchell Street, Bourke on Monday, 27th






ENVIRONMENTAL SERVICES REPORT

File No: T5.3

Report: 201/2017 Planning Proposal to Amend LEP

Responsible Officer: Dwayne Willoughby, Manager Environmental Services

Introduction Council staff have been made aware of a anomaly that exists in the current Bourke Local Environmental Plan 2012 (LEP) that permits a standard dwelling to be erected, but prohibits the development of manufactured dwellings in the RU1 – Primary Production Zone. The anomaly has arisen due to the definitions of dwelling and dwelling houses as per the LEP. Discussions with other Western Region Councils suggest that this will be an issue for many Councils. The Western Region Department of Planning & Environment has been approached to determine whether there is a Department led solution to the problem, however, the timeliest solution is to prepare and lodge this draft planning proposal to amend the LEP. Timing is important as Council currently has a development application for the installation of a manufactured dwelling in the RU1 – Primary Production zone lodged and in the process of being assessed. Without an amendment to the LEP, this DA must be refused. Bourke LEP Proposed Amendments It is recommended to prepare a simple planning proposal to amend the LEP to include dwellings (as well as retain dwelling houses) in Part 3 of the RU1 – Primary Production Land Use Table. An amendment to the wording of LEP clause 4.2A is also required to ensure that dwelling density in the RU1 zone does not unintentionally increase. Council currently engages Geolyse to undertake the more detailed planning functions on our behalf and have had them prepare a draft planning proposal in regard to these changes. The process for amending the LEP is to submit the Planning Proposal to the Department of Planning for consideration. Once this has occurred and if it is supported, it will be placed on public exhibition. Council will be informed once the Department has responded to the Planning Proposal. Council is requested to accept the delegation of plan making functions in this regard pursuant to Section 59 of the Environmental Planning and Assessment Act 1979, which enables the draft LEP to be made once the required steps have been completed.

Resolution

98/2017 That Council: 1. “Endorse the attached draft Planning Proposal to enable the amendment of the Bourke Local

Environmental Plan 2012 to include dwellings (as well as retain dwelling houses) in Part 3 of the RU1 – Primary Production Land Use Table and to amend the wording of clause 4.2A to include dwellings; and

2. Forward the endorsed draft Planning Proposal to the DP&E with a request for a Gateway determination and proceed to public exhibition subject to advice received; and

3. Request that the Gateway delegate to Council plan making functions under Sections 59(2) and (3) of the Environmental Planning and Assessment Act 1979, in this instance.”

Moved Cr Davis Seconded Cr Dorrington Carried





For

Cr Barry Hollman Cr John Thompson Cr Robert Stutsel

Cr Victor Bartley Cr Lachlan Ford Cr Ian Cole

Cr Cec Dorrington Cr Sarah Barton Cr Sam Rice

Cr Sally Davis

Against

Nil





GENERAL MANAGER

Background: The legislative requirements in relation to the policy for the payment of expenses and the provision of facilities for Councillors is now required to be reviewed within the first twelve (12) months of the beginning of each quadrennial term. In addition to the legislative provisions The Division of Local Government has also developed guidelines to assist Councils in the development of their individual policies. These guidelines have been produced under Section 23A of the Local Government Act 1993. The current policy which was subject to a comprehensive revision in 2013 took into consideration the provisions of these guidelines and there have only been minimal changes since that time. Council can change the policy however, any significant changes will again trigger the advertising requirements. Financial Implications: The cost of the payment of expenses and the provision of expenses to the Mayor and Councillors is included in the Annual Operational Plan of Council Some advertising costs were incurred in the compliance with the legislative provisions but once again they are covered by existing votes. Current Situation: The Payment of Expenses and the Provision of Facilities Policy was presented to the previous Council on Monday, 27th June 2016, the advertisement of this policy was placed on the 14th July 2016 but not formally adopted. As a result of the changes that have been made to Section 252 of the Local Government Act, which relates to the Payment of Expenses and Provision of Facilities to the Mayor and Councillors, the policy must be reviewed within the first twelve (12) months of the beginning of each quadrennial term. An advertisement was placed in the Western Herald on Thursday, 9th February 2017 and the statutory advertising period allowed for the submissions to be received up until 13th March 2017. Council to date has not received any submissions regarding the policy in relation to the Payment of Expenses and Provision of Facilities to Councillors. Resolution

99/2017 That Council adopt the policy in relation to the Payment of Expenses and Provision of Facilities to Councillors. Moved Cr Ford Seconded Cr Dorrington Carried

File No C11.2

Report: 321/2017 Review of Council’s Policy in relation to the Payment of Expenses and Provision of Facilities to Councillors

Responsible Officer Ross Earl, General Manager





Background: Council awarded the tender to Saunders Electrics from Longreach for the Installation of the new lighting at the Bourke Airport. Current Situation: In accepting the tender the resolution did not contain the approval to Affix the Seal of Council which is normally undertaken on a contract of this size. Financial Implications: The contact price submitted by Saunders was $344,600.00, including GST Resolution

100/2017 That approval be given for the Affixing of the Seal of Council in relation to the contract with Saunders Electrics for the installation of the upgrade lighting at Bourke Airport. Moved Cr Dorrington Seconded Cr Bartley Carried Unstarred

Background: The concept of the Far West Initiative (FWI) has been with us for some time now and was aimed at both improving the sustainability of Councils involvement and improving the service delivery by all agencies to make them more efficient and effective and reduce the instance of duplication. The establishment of the FWI was effectively borne out of the Final Report of the Independent Local Government Review Panel Current Situation: There is an indication by politicians that the concept of the FWI will not progress, however, at the same time both the Office of Local Government (OLG) and the Department of Premier and Cabinet (DPC) are continuing within their schedule of consultation with government agencies. The eight (8) Councils to form the FWI were initially not required to participate in the Fit for the Future process, however, some work has been undertaken by consultancy firm Morrison Low on the asset evaluation of each of the Councils and T-Corp have been engaged to undertake some further assessment work on each Councils level of sustainability. T-Corp will be visiting Bourke on the 4th April 2017. When the consultation period for the FWI concluded in December the indication was that a summary of the submissions was to be collated and a report to the then Minister was to be prepared so that the next steps, if any, could be determined. To date I don’t think that report has been finalised.

File No T3.1

Report: 322/2017 Affixing of the Common Seal Of Council- Tender 09/17


File No L8.33

Report: 323/2017 Update on the Far West Initiative






The concept of the FWI has involved considerable work for all Councils and I think that each of the Councils involved would like some clarity as to work that the OLG and DPC are continuing to be developing. The four (4) OROC members who were also earmarked for the FWI met quickly after the last OROC meeting and decided that they would seek such clarity and I was tasked with making the appropriate contacts. Financial Implications: None known at this stage Resolution

101/2017 That Council be provided with any further information as it becomes available in relation to the Far West Initiative. Moved Cr Dorrington Seconded Cr Bartley Carried Unstarred

Background: The Department of Planning has prepared the Draft Far West Regional Plan and have called for submissions in relation to the plan. Current Situation: Members of the Department of Planning team from Dubbo addressed Council at its last meeting and Councils raised a number of concerns and highlighted the fact that the community of interest for this Council lies towards the Orana Region and this also applied to transport links and corridors. Submissions are due by the end of March. If any Councillor has anything that they would like to include in the submission they may like to contact either Phil Johnston or myself. Financial Implications: There are no significant financial implications Resolution

102/2017 That the Mayor, Deputy Mayor and General Manager finalise the submission and circulate a copy to all Councillors Moved Cr Dorrington Seconded Cr Bartley Carried Unstarred

File No E6.20

Report: 324/2017 Draft Far West Regional Plan - Submission






CORPORATE SERVICES DEPARTMENT REPORT

File No: F1.1

Report: 409/2017 Bank Reconciliation & Statement of Bank Balances

Responsible Officer: Leonie Brown, Manager Corporate Services

Bank Reconciliation for the period ending 28th February 2017

Balances as per Bank Statement $1,050,598.69

Plus: Deposit not shown $13,200.74

Less: Unpresented Cheques $48,671.80

Less: Unpresented Auto Pays $0.00

Balance as per Cash Book $1,015,127.63

Reconciled Ledger Accounts as at 28th February 2017

Fund or Account Current Balance Overdraft Statutory Limit

General $8,917,072.97 $200,000.00

Water $3,524,990.64

Sewer $1,270,616.98

Trust $208,292.32

Total Funds $13,920,972.91

Investments as at 28th February 2017

National Australia Bank $414,690.32 2.7 % 184 Days A1+

National Australia Bank $1,104,541.25 2.73 % 273 Days A1+










National Australia Bank $647,792.27 2.5 % 90Days A1+

National Australia Bank $1,013,389.05 2.57 % 273Days A1+

National Australia Bank $306,955.97 Flex

Total Investments $12,905,845.28

In accordance with Clause 212 of the Local Government Act (General) Regulation 2005 is certified that the above investments have been made under Sec 625 of the Local Government Act and Council’s Investment Policy.





Reconciliation at 28th February 2017

Balance as per cash book $1,015,127.63

Investments $12,905,845.28

Total, equalling Reconciled Ledger $13,920,972.91

Statement of Bank Balances as at 28th February 2017

Balance Transaction Balance

31st January 2017 28th February 2017

General Fund $8,613,055.58 $304,017.39 $8,917,072.97

Water Fund $3,550,261.80 -$25,271.16 $3,524,990.64

Sewer Fund $1,261,947.31 $8,669.67 $1,270,616.98

Trust Fund $212,817.45 -$4,525.13 $208,292.32

Investments -$12,855,804.04 -$50,041.24 -$12,905,845.28

Totals $782,278.10 $232,849.53 $1,015,127.63

Balance of all Funds as at 31st January 2017 $782,278.10

Add Receipts for

(a) Rates $471,260.92

(b) Other Cash $1,535,276.97

Deduct payments for

(a) Paid since last meeting $1,723,647.12

(b) New Investment -$50,041.24

Balance as 28th February 2017 $1,015,127.63

Resolution

103/2017 That the Certificate of Reconciliation of the Cash Book for all funds of the Council and the Statement of Bank Balances as at 28th February 2017 be noted. Moved Cr Davis Seconded Cr Dorrington Carried

Leonie Brown MANAGER OF CORPORATE SERVICES

File No: F1.1

Report: 410/2017 Investment Report as at 28th February 2017


Introduction Under the Local Government Act 1993 and Local Government (General) Regulation 2005, the Responsible Accounting Officer is required to report on Council’s Investment portfolio on a monthly basis. Background The report is submitted monthly to Council





Issues

Investments are in accordance with Division of Local Government Guidelines and Council’s Investment Policy

Statutory obligations are being met

Councillors roles as resource allocators and policy directors are satisfied

Assessment 1. Legal Implications Including Directives and Guidelines

Local Government Act 1993 Local Government (General) Regulation 2005

The management of Council’s investments is delegated by the General Manager to the Manager Corporate Services.

2. Financial Implications/Consideration The 2016/2017 Budget estimates the total investment revenue as $295,000 which represents an estimated return of 2.49%. This revenue is split proportionally across General, Water and Sewer Funds and changes on a monthly basis in accordance with cash flow requirements

The market value of Council’s Investments held as at 28th February 2017 is $12,905,845.28.

Investment income earned as at 28th February 2017 was $194,819.88.

3. Policy Provisions – Council Policy and Procedure Policy 1.8.10 – Investment Policy adopted 28th May 2012. Ministerial Investment Order – 12th January 2011

4. Strategic Implications – Implications For Long Term Plans/Targets Funds are invested in accordance with identified cash flow requirements

Investment Portfolio Council’s current Investment Portfolio is as follows












National Australia Bank $647,792.27 2.5 % 90Days A1+

National Australia Bank $1,013,389.05 2.57 % 273Days A1+

National Australia Bank $306,955.97 Flex

Total Investments $12,905,845.28





Term Deposits Percentage of Total Portfolio 100% Average Investment Yield 2.59% Discussions/Comments The Investment portfolio increased by $50,041.24 during the period. The investment portfolio is invested in term deposits with the National Australia Bank. The investment portfolio is regularly reviewed in order to maximise investment performance and minimise risk. The Government Guarantee on Investments up to $1 million dollars has now expired and the new cap of $250,000 has replaced the scheme. Certification – Responsible Accounting Officer I hereby certify that the investments listed in the attached report have been made in accordance with Section 625 of the Local Government Act 1993, clause 212 of the Local Government (General) Regulation 2005 and Council’s Investment Policy. Resolution

104/2017 1. That the report regarding Council’s Investment Portfolio as at 28th February 2017 be received

and noted. 2. That the Certificate of the Responsible Accounting Officer be noted and the report adopted. Moved Cr Dorrington Seconded Cr Bartley Carried

File No: P9.3

Report: 411/2017 Outstanding Debts due to Council


Background: At the February Ordinary meeting of Council, Council resolved the following:- “That staff develop a strategy to reduce the outstanding debts due to Council and that a report be submitted to the March Meeting of Council” Current Situation The Manager of Corporate Services (MCS) and Revenue Officer (RO) have been working together to put in place strategies to reduce the outstanding debts and generate a better cash flow for Council. Key Strategies Include;

Payment Arrangements. MCS and RO have been making personal contact with rate payers in an attempt to enter into payment arrangements with rate payers in order for them to repay the debt owed to Council over a specified time frame.

Additional Cycles of OVERDUE NOTICES. MCS and RO have decided to send OVERDUE NOTICE’S as each Instalment becomes overdue. Overdue Notices were previously issued





twice a year in December and June. The additional notices will be sent in March and September.

Council Issued Letter. To be included with the Overdue Notice’s. This letter will outline the Ratepayers obligations to pay the debt owing to Council or legal action will commence.

Letter of Demand. Rate payers who are unresponsive to Overdue Notices will be issued a “Letter of Demand” from our Debt Collection Agency. This Letter gives the Rate Payer a final Seven Days to make payment.

Legal Action. MCS and RO will be taking Legal Action against all rate payers who fail to respond to the strategy listed above. We will be using all resources made available to us from our Debt Collection Agency in an attempt to try and recover outstanding debts from rate payers.

713 Sale. The General Manager has asked that we hold a Sale of Land for Unpaid Rates. MCS and RO will be working together to include all properties in the public auction that meet the criteria to be sold for unpaid rates in an effort to further reduce the Outstanding Debt for Bourke Shire Council.

The Table below outlines the current status for overdue rates assessment, the present action being taken and future action to be taken on non-compliant rate payers.

New Payment Arrangements Total Action for Non-Compliant

Compliant Arrangements 11

Non-Compliant 7

To be Issued with Overdue Notice and Council Letter demanding Payment - If payment is not received Legal Action will Commence

18

Overdue Notices & Council Issued Letter Total Action for Non-Response To Letter/Notice

Overdue Notices - Issued March 2017

561 Refer to Debt Collection for Letter of Demand

Council Issued Letter of Demand - March 2017

128

Letter of Demand - Issued By Debt Collector Total Action for Non - Response to Demand Letter

Issued March 2017

37 Commenced Legal Action

Legal Action Total Action For Non Response to Legal Action

New Referrals to Debt Collection

37

Includes property in next 713 Sale if meets relevant criteria specified in Chapter 15 of the Local Government Act 1993

713 Sale Total

To be Advised

TBA





The following letters are samples of Council Issued Demand letters and Letter of Demand – Issued by Debt Collection Agency:-

RAT-17-AG-R2.1 R2.4 -R2.7-R2.15 15th March 2017 ########## ########## ########## Dear Sir/Madam, Re: Overdue Rates/Water Council wishes to advise you that this property has outstanding balances which are now past due. Please see the enclosed overdue notice which outlines the amount currently due to Council. In accordance with Section 566 of the Local Government Act 1993, interest at the statutory rate of 8.00 % accrues on a daily basis on rates and annual charges that remain unpaid after they become due. You are advised that Council will be commencing a program for recovery of all outstanding debts, involving legal action, in the coming month. Consequently, it shall be in your best interest to clear the debt or complete the attached “Acknowledgement of Debt” form and return it to this office with your first instalment by 31 March 2017. Please note that unpaid amounts continue to accrue interest. Failure to comply with this request shall result in action being commenced against you. Your early attention to this matter is recommended. If you have any questions regarding this matter please contact Andrew Garland, Councils Revenue Officer. Yours faithfully Leonie Brown Manager of Corporate Services





Financial Implications The table below shows the total combined Rates and Charges collection to 28th February 2017 compared to 31st December 2016. Conclusion Council staff will continue take action against all outstanding Debtors. This action will include the utilisation of the external Debt Recovery Agency to assist with non-compliant agreements or Debtors who do not respond to Council’s requests for payment. Details of the action taken and payments made will be reported to Council each month in the form of the tables above. Resolution

105/2017 That Council note the Outstanding Debt Report and endorse the action taken to recover the outstanding debts implemented by Council staff. Moved Cr Dorrington Seconded Cr Cole Carried

Cr Cole left the meeting at 9.52am to attend a water meeting.



Debt Analysis 28th February 2017

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Ordinary Rate - Town 68,757.56 326,980.32 -14,570.03 381,167.85 -193,650.21 187,517.64 50.80% 49.20% $ 114.53 $ 381,282.38 -$235,796.74 $ 145,485.64 61.84% 38.16% $ 42,146.53

Ordinary rate - Business

6,729.57 141,148.74 -170.67 147,707.64 -100,677.27 47,030.37 68.16% 31.84% $ 147,707.64 -$114,194.61 $ 33,513.03 77.31% 22.69% $ 13,517.34

Serv Class 1 Garbage/Drainage

33,263.67 615,434.00 -17,173.13 631,524.54 -367,058.92 264,465.62 58.12% 41.88% $ 135.47 $ 631,660.01 -$450,481.18 $ 181,178.83 71.32% 28.68% $ 83,422.26

Serv Class 2 Water Services

326,625.97 943,512.00 -11,994.13 1,258,143.84 -580,085.18 678,058.66 46.11% 53.89% $ 87.50 $1,258,231.34 -$700,496.91 $ 557,734.43 55.67% 44.33% $ 120,411.73

Serv Class 3 Sewer 182,212.72 829,374.00 -11,157.13 1,000,429.59 -488,883.29 511,546.30 48.87% 51.13% $ 87.50 $1,000,517.09 -$605,367.11 $ 395,149.98 60.51% 39.49% $ 116,483.82

TOTAL TOWN $ - $ - $ -

$ - $ - $ -

$ - $ - $ -

Ordinary Rate - Farmland

60,995.44 1,061,095.04 -625.00 1,121,465.48 -639,618.67 481,846.81 57.03% 42.97% $ 1,121,465.48 -$803,264.84 $ 318,200.64 71.63% 28.37% $ 163,646.17

$ - $ - $ -

$ - $ - $ -

Ordinary Rate - Village Occupied

33,928.14 78,736.53 -1,420.01 111,244.66 -47,754.55 63,490.11 42.93% 57.07% $ 111,244.66 -$ 56,925.59 $ 54,319.07 51.17% 48.83% $ 9,171.04

Ordinary Rate - Village Unoccupied

1,452.68 0.00 1,452.68 -193.95 1,258.73 13.35% 86.65% $ 1,452.68 -$ 193.95 $ 1,258.73 13.35% 86.65% $ -

Village Water 51,446.06 126,240.00 -984.38 176,701.68 -82,848.62 93,853.06 46.89% 53.11% $ 176,701.68 -$ 96,965.59 $ 79,736.09 54.88% 45.12% $ 14,116.97

Serv Class 4 Village Tips 16,512.00 -287.00 16,225.00 -10,437.54 5,787.46 64.33% 35.67% $ 16,225.00 -$ 12,484.66 $ 3,740.34 76.95% 23.05% $ 2,047.12

TOTAL VILLAGES $ - $ - $ -

$ - $ - $ -

Interest 86,533.81 28,883.29 -25.73 115,391.37 -13,963.87 101,427.50 12.10% 87.90% $ 10,021.79 $ 125,413.16 -$ 18,413.44 $ 106,999.72 14.68% 85.32% $ 4,449.57

Overpayments -119,499.46 1,945.33 -117,554.13 68,187.91 -49,366.22 $ 4,999.67 -$ 112,554.46 $ 50,345.88 -$ 62,208.58 $ 17,842.03

0.00 $ -

Legal 8,399.00 8,399.00 -9,051.34 -652.34 107.77% -7.77% $ 350.60 $ 8,749.60 -$ 11,234.19 -$ 2,484.59 128.40% -28.40% $ 2,182.85

TOTAL ALL CATEGORIES 732,446.16 4,176,314.92 -56,461.88 4,852,299.20 -2,466,035.50 2,386,263.70 50.82% 49.18% 15,797.06 4,868,096.26 -3,055,472.93 1,812,623.33 62.77% 37.23% $ 589,437.43





DELEGATES REPORT

Background: The Western Division Shire Conference was held in Wentworth on Sunday, 26th February to Tuesday, 28th February 2017. The Mayor, Councillor Barry Hollman, Deputy Mayor, Councillor Lachlan Ford and I attended the conference as representatives of Council driving down on the Sunday. Current Situation: NSW Deputy Premier, the Hon. John Barilaro, MP, Minister for Regional Development, Minister for Skills and Minister for Small Business was the key note speaker at the Conference. Also attending the Conference were the Member for Murray, Adrian Piccoli and the Parliamentary Secretary for Western Division, Rick Colless MLC. The Deputy Premier gave a very good address and is a very accomplished speaker, covering a number of topics including the Far west Initiative and the potential availability of funding from the Restart NSW programme where it was expected that $6 Billion dollars would be allocated to regional and rural NSW. There has been a subsequent announcement regarding finding for tourism and environmental projects and it is anticipated that funding will become available for infrastructure projects and suggested that Council have a number of projects “shovel ready”. Bourke Shire Council had a total of sixteen motions before the conference and all were adopted. There was a good range of speakers and the opportunity was taken to network with a number of representatives from the Departments we deal with on a regular basis and I think that the Mayor and Deputy Mayor would agree that the long drive was justified. Councillor Leigh Byron from Balranald Shire was re-elected Chair with Councillor Dave Gallagher from Broken Hill elected as Deputy with Councillor Hollman joining Councillor Peter Nunan from Wentworth as Executive Members. The Mayor and Deputy Mayor may like to add their own comments at the meeting. Financial Implications: There are no significant financial implications Recommendation: That the Report on the Western Division Conference held 26th February to Tuesday, 28th February 2017at Wentworth be received and noted. Resolution

106/2017 That the Delegates Report regarding on the Western Division Conference held 26th February to Tuesday, 28th February 2017at Wentworth be received and noted. Moved Cr Davis Seconded Cr Ford Carried

File No L8.5

Report: 601/2017 Western Division Conference






Resolution at 9.58am

107/2017 That Council suspend Standing Order to conduct Open Forum. Moved Cr Barton Seconded Cr Davis Carried

Kylie Pennell, Bourke Public School – Update on School & Introduction of Ben Orcher who has been employed as the temporary Community Engagement Officer


108/2017 That Council resume Standing Orders. Moved Cr Dorrington Seconded Cr Barton Carried

Council broke for morning tea at 10.39am and returned at 11.13am





POLICIES

File No: P4.1.4

Report: 803/2017 Policy reviews

Responsible Officer: Ross Earl, General Manager

Background Council has been undertaking a systematic review of all its policies reviewing those which have been developed previously and developing new policies as voids are identified. The existence of clear policies provides the staff and the public clear guidelines on the requirements of Council. Current Situation The Policy relating to Related Party Disclosures is a new policy and is placed before Council for adoption, subject to any identified amendments. Financial Implications No significant financial implications are anticipated. Recommendation: That Council adopt the Related Party Disclosures policy labelled 1.4.19 as presented to the Ordinary meeting of Bourke Shire Council on Monday, 27th March 2017. Resolution

109/2017 That Council adopt the Related Party Disclosures policy labelled 1.4.19 as presented to the Ordinary meeting of Bourke Shire Council on Monday, 27th March 2017. Moved Cr Stutsel Seconded Cr Bartley Carried





SECTION 1 Service Management PART 1.4 Responsibilities of Council

POLICY NO: 1.4.19

POLICY TITLE: Related Party Disclosure

DATE ADOPTED:

RESOLUTION NO:

SUPERSEDES:

PROPOSED REVIEW DATE:

1. PURPOSE

This Policy has been developed to provide guidance in complying with the Local Government

Act, section 413(3), which requires Council to prepare its General Purpose Financial Statements

in compliance with Australian Accounting Standards. The relevant standard for the purpose of

this Policy is AASB 124 Related Party Disclosures, July 2015 (AASB 124).

The objective of the Policy is to ensure that the existence of certain related party relationships,

related party transactions and information about the transactions, necessary for users to

understand the potential effects on the Financial Statements are properly identified, recorded

in Council’s systems, and disclosed in Council’s General Purpose Financial Statements in

compliance with AASB 124, the Privacy and Personal Information Protection Act 1998 [PPIPA]

and the Government Information (Public Access) Act 2009 [GIPAA].

2. POLICY STATEMENT

Council in complying with disclosure requirements in AASB 124, will;

1. identify related party relationships, related party transactions and ordinary citizen

transactions;

2. identify information about the related party transactions for disclosure;

3. Establish systems to capture and record the related party transactions and information

about those transactions;

4. identify the circumstances in which disclosure of the items in subparagraphs (1) and (2) are

required; and

determine the disclosures to be made about those items in the General Purpose Financial

Statements for the purpose of complying with AASB 124.





3. RELATED DOCUMENTS AND LEGISLATIVE PROVISIONS

STATEMENT OF PROCEDURES

1 AASB 124 DISCLOSURE REQUIREMENTS

1.1 Disclosures To comply with AASB 124, for annual periods beginning on or after 1 July 2016, Council will make the following disclosures in its General Purpose Financial Statements: (a) Relationships between Council and its subsidiaries, irrespective of whether there have

been transactions between them.

(b) Key management personnel (KMP) compensation in total and for each of the following categories: - (i) short-term employee benefits; (ii) post-employment benefits; (iii) other long term benefits; and (iv) termination benefits.

(c) Amounts incurred by Council for the provision of KMP services that are provided by a

separate management entity. (d) The information specified in Section 1.2 for related party transactions with the following

persons during the periods covered by the Financial Statement:- (v) Council subsidiaries; (vi) entities who are associates of Council or of a Council subsidiary; (vii) joint ventures in which Council or a Council subsidiary is a joint venture party; (viii) Council’s KMP; (ix) other related parties, comprising:-

(a) a close family member of a KMP of Council; (b) entities controlled or jointly controlled by a KMP of Council; (c) entities controlled or jointly controlled by a close family member of a KMP of

Council; (d) other entities as specified in AASB 124, paragraph 9(b)(iii), (iv), (v) and (viii)

1.2 Disclosed Information For each category of related party transactions specified in Section 1.1(d), Council will disclose the following information in Council’s General Purpose Financial Statements:- (a) the nature of the related party relationship; (b) the amount of the transactions; (c) the amount of outstanding balances, including commitments, and:-

(i) their terms and conditions, including whether they are secured, and the nature of the consideration to be provided in settlement; and

(ii) details of any guarantees given or received; (d) provisions for doubtful debts related to the amount of outstanding balances; and (e) the expense recognised during the period in respect of bad or doubtful debts due from

related parties.





1.3 Disclosed in Aggregate or Separate For each related party category specified in Section 1.1(d), Council will disclose information specified in Section 1.2 for related party transactions of a similar nature in aggregate except when separate disclosure is necessary for an understanding of the effects of related party transactions on the Financial Statements of Council, having regard to the following criteria: (a) the nature of the related party relationship; (b) the significance of the transaction (individually or collectively) in terms of size or value

(including where the materiality arises due to the fact that no consideration for the transaction is given or received by Council);

(c) whether the transaction is carried out on non-arm’s length terms; (d) whether the nature of the transaction is outside normal day-to-day business operations,

based on the factors and thresholds under the direction of the Responsible Accounting Officer in consultation with Council’s external auditor.

1.4 IDENTIFYING COUNCIL RELATED PARTY RELATIONSHIPS AND TRANSACTIONS

1.4.1 Identification

The Responsible Accounting Officer is responsible for identifying Council subsidiaries, associates and joint ventures (incorporated and unincorporated) from the Related Entities Register, a document which is prepared to substantiate Note 19 of the Financial Statements “Interests in Other Entities”.

1.4.2 Control or Joint Control

To determine whether Council has control or joint control of an entity, the Responsible Accounting Officer is responsible for applying Australian Accounting Standards AASB 10 Consolidated Financial Statements and AASB 11 Joint Arrangements.

1.4.3 Associate or Joint Venture

To determine whether an entity is an associate of, or in a joint venture with, Council or a Council subsidiary the Responsible Accounting Officer is responsible for applying AASB 128 investments in associates and joint ventures.

1.4.4 Electronic Investigation

The Responsible Accounting Officer is responsible for investigating through Council’s business system whether any identified Council subsidiaries, associates or joint ventures have an existing related party transaction with Council.

1.4.5 Information Extraction The Responsible Accounting Officer is responsible for identifying and extracting information specified in Section 1.2 against each existing related party transaction in Council’s business systems for the purpose of recording the related party transactions and associated information in a register of related party transactions.

1.4.6 Manual Investigation and Recording of Information

For related party transactions that are not captured by Council’s business systems, the Responsible Accounting Officer is responsible for manually reviewing the transactional documentation and record the information specified in Section 1.2 for the subject transaction in the register of related party transactions.





1.5 IDENTIFYING RELATED PARTY TRANSACTIONS WITH KMP AND THEIR CLOSE FAMILY MEMBERS

1.5.1 Related Party Disclosures KMP must provide a related party disclosure in the form set out in Attachment A, notifying any existing or potential related party transactions between Council and either themselves, their close family members or entities controlled or jointly controlled by them or any of their close family members, subject to Section 3.5, to the Manager Corporate Services by no later than the following periods during a financial year (specified notification period):- (a) 30 days after the commencement of the application of this Policy; (b) 30 days after a KMP commences their term or employment with Council; (c) 30 November each year; (d) 30 June each year.

1.5.2 Related Party Disclosure Form At least 30 days before a specified notification period, the Executive Assistant will provide KMP with a Related Party Disclosure Form (Attachment A) and a Privacy Collection Notice (Attachment B).

1.5.3 Suspected Related Party Transaction

If a KMP suspects that a transaction may constitute a related party transaction, the KMP should provide a related party disclosure to the Executive Assistant and Information for consideration and determination.

1.5.4 Other Notifications

The notification requirements in Section 3 are in addition to the notifications a KMP must make to comply with:- (a) Council’s adopted Code of Conduct; and (b) the disclosure of interests in a written return pursuant to section 450A of the Local

Government Act 1993 and Local Government (General) Regulation 2005.

1.5.5 Exclusions The notification requirements in Section 3 do not apply to:- (a) related party transactions that are ordinary citizen transactions not assessed as being

material as determined under Section 4; and (b) the Mayor and Councillors’ expenses incurred and facilities provided during the financial

year under Council’s Payment of Expenses and Provision of Facilities to Mayor and Councillors’ Policy, the particulars of which are contained in Council’s Annual Report pursuant to the Local Government (General) Regulation 2005, clause 217.

1.5.6 Information Extraction

The Responsible Accounting Officer is responsible for identifying information specified in Section 1.2 against each notified related party transaction in Council’s business systems for the purpose of recording the related party transactions and associated information in the register of related party transactions.





1.5.7 Other Sources of Information To ensure all related party transactions are captured and recorded, the Responsible Accounting Officer is responsible for reviewing, if required, other sources of information held by Council including, without limitation:- (a) a register of interests of a KMP and of persons related to the KMP (b) minutes of Council and committee meetings; (c) Council’s Contracts Register.

3.8 Manual Investigation and Recording of Information

For notified related party transactions that are not captured by Council’s business systems, the Responsible Accounting Officer is responsible for manually reviewing the transactional documentation and record the information specified in Section 1.2 for the subject transaction in the register of related party transactions.

1.6 ORDINARY CITIZEN TRANSACTIONS

1.6.1 Non-material in Nature

A KMP is not required to notify in a related party disclosure and Council will not disclose in its Financial Statements, related party transactions that are ordinary citizen transactions assessed to be not material in nature.

1.6.2 Material in Nature

A KMP is required to notify in a related party disclosure and Council will disclose in its Financial Statements in accordance with Section 1, related party transactions that are ordinary citizen transactions assessed to be material in nature.

1.6.3 Materiality Assessment

The Responsible Accounting Officer is responsible for reviewing and assessing the materiality of related party transactions that are ordinary citizen transactions to determine whether the disclosure of such transactions are necessary for an understanding of the effects of the related party transactions on the Financial Statements having regard to the criteria specified in Section 1.3. As a general rule, Council will utilise $10,000 as the threshold for materiality.

1.6.4 Information Extraction

The Responsible Accounting Officer is responsible for identifying information specified in Section 1.2 against each notified related party transaction that is an ordinary citizen transaction assessed as being material in nature in Council’s business systems for the purpose of recording the related party transactions and associated information in a register of related party transactions.

1.7 REGISTER OF RELATED PARTY TRANSACTIONS

1.7.1 Maintain a Register

The Responsible Accounting Officer is responsible for maintaining and keeping up to date a register of related party transactions that captures and records the information specified in Section 1.2 for each existing or potential related party transaction (including ordinary citizen transactions assessed as being material in nature) during a financial year.





1.7.2 Contents of Register The contents of the register of related party transactions must detail for each related party transaction: (a) the description of the related party transaction; (b) the name of the related party; (c) the nature of the related party’s relationship with Council; (d) whether the notified related party transaction is existing or potential; (e) a description of the transactional documents the subject of the related party transaction; (f) the information specified in Section 1.2.

The Responsible Accounting Officer is responsible for ensuring that the information specified in Section 1.2 is disclosed in Council’s Financial Statements to the extent, and in the manner stipulated by AASB 124, subject to Section 1.3.

1.8 INFORMATION PRIVACY

1.8.1 Confidential The following information is classified as confidential and is not available for inspection by or disclosure to the public, including through a GIPAA application:- (a) information (including personal information) provided by a KMP in a related party

disclosure; and (b) personal information contained in a register of related party transactions.

1.8.2 When Consent is Required

Except as specified in this Policy, Council and other permitted recipients will not use or disclose personal information provided in a related party disclosure by a KMP or contained in a register of related party transactions for any other purpose or to any other person except with the prior written consent of the subject KMP.

1.8.3 Permitted Recipients

The following persons are permitted to access, use and disclose the information (including personal information) provided in a related party disclosure or contained in a register of related party transactions for the purposes specified in Section 6.4: (a) the General Manager; (b) the Responsible Accounting Officer, Manager Corporate Services, Governance Officer,

Finance Officer, Executive Assistant (c) an Auditor of Council (including an Auditor from the NSW Auditor General’s Office); (d) Other Officers as delegated by the General Manager.

1.8.4 Permitted Purposes

A person specified in Section 6.3 may access, use and disclose information (including personal information) in a related party disclosure or contained in a register of related party transactions for the following purposes:- (a) to assess and verify a notified related party transaction; (b) to reconcile identified related party transactions against those notified in a related party

disclosure or contained in a register of related party transactions; (c) to comply with the disclosure requirements of AASB 124; (d) to verify compliance with the disclosure requirements of AASB 124.





1.8.5 An individual may access their personal information provided by a KMP in a related party disclosure or contained in a register of related party transactions in accordance with Council’s Privacy Management Plan.

1.9 GOVERNMENT INFORMATION (PUBLIC ACCESS) [GIPAA] STATUS

1.9.1 No Public Inspection

The following documents are not open to or available for inspection by the public: (a) related party disclosures provided by a KMP; and (b) a register of related party transactions.

1.9.2 Not GIPAA - accessible

A GIPAA application seeking access to:- (a) a document or information (including personal information) provided by a KMP in a

related party disclosure; or (b) personal information contained in a register of related party transactions;

will be refused on the grounds the document or information comprises information for which there is an overriding public interest against disclosure pursuant to Section 14 of GIPAA.

1.9.3 Transactional Documentation

A GIPAA application seeking access to and release of transactional information and documentation the subject of a related party transaction with Council will be considered, assessed and decided in accordance with Council’s usual procedures regarding applications made under GIPAA.

1.10 DEFINITIONS

Each of the following expressions in bold bears the meaning shown below:- Arm’s length terms Terms between parties that are reasonable in the circumstances of the transaction that would result from:- (a) neither party bearing the other any special duty or obligation; and (b) the parties being unrelated and uninfluenced by the other; and each party having acted in

its own interest. Associate In relation to an entity (the first entity), an entity over which the first entity has significant influence.

Close family members or close members of the family In relation to a KMP, family members who may be expected to influence, or be influenced by that KMP in their dealings with Council will include:- (a) that person’s children and spouse or domestic partner; (b) children of that person’s spouse or domestic partner; and (c) dependents of that person or that person’s spouse or domestic partner.

For the purpose of AASB 124, close family members could include extended members of a family (such as, without limitation, parents, siblings, grandparents, uncles/aunts or cousins) if





they could be expected to influence, or be influenced by, the KMP in their dealings with Council.

Control Control of an entity is present when there is:- (a) power over the entity; and (b) exposure or rights to variable returns from involvement with the entity; and (c) the ability to use power over the entity to affect the amount of returns received

as determined in accordance with AASB 10 Consolidated Financial Statements, Paragraphs 5 to 18, Appendices A (Defined Terms) and B (Application Guidance).

Joint control The contractually agreed sharing of control of an arrangement, which exists only when decisions about the relevant activities require the unanimous consent of the parties sharing control.

Joint venture An arrangement of which two or more parties have joint control and have right to the net assets of the arrangement.

Joint venture party A party to a joint venture that has joint control of that joint venture. KMP Person(s) having authority and responsibility for planning, directing and controlling the activities of Council. Specifically, KMP of Council are the:- (a) Mayor; (b) Councillors; (c) General Manager; (d) Managers; (e) Public Officer.

KMP Compensation All forms of consideration paid, payable or provided in exchange for services provided and may include:-

Short-term employee benefits, such as wages, salaries and social security contributions, paid annual leave and paid sick leave, profit sharing and bonuses (if payable within 12 months of the end of the period) and non-monetary benefits (such as medical care, housing, cars and free and subsidised goods or services) for current employees;

Post-employment benefits such as pensions, other retirement benefits, post-employment life insurance and post-employment medical care;

Other long-term employee benefits, including long service leave or sabbatical leave, jubilee or other long service benefits, long-term disability benefits and, if they are not payable wholly within 12 months after the end of the period, profit sharing, bonuses and deferred compensation;

Termination benefits; and

Share-based payment.





Materiality The assessment of whether the transaction, either individually or in aggregate with other transactions, by omitting it or misstating it could influence decisions that users make on the basis an entity’s financial statements.

Ordinary citizen transactions Transactions that an ordinary citizen would undertake with Council, which are undertaken on arm’s length terms and in the ordinary course of carrying out Council’s functions and activities. Examples of ordinary citizen transactions assessed to be not material in nature are: (a) paying rates and utility charges; (b) using Council’s public facilities after paying the corresponding fees. Related party A person or entity that is related to Council pursuant to the definition contained in AASB 124, Paragraph 9. Examples of related parties of Council are:- (a) Council subsidiaries; (b) KMP; (c) close family members of KMP; (d) entities that are controlled or jointly controlled by KMP or their close family members.

Related party transaction A transfer of resources, services or obligations between the Council and a related party regardless of whether a price is charged. Examples of related party transactions are:- (a) purchases or sales of goods; (b) purchases or sales of property and other assets; (c) rendering or receiving of services; (d) rendering or receiving of goods; (e) leases; (f) transfers under licence agreements; (g) transfers under finance arrangements (example: loans); (h) provision of guarantees (given or received); (i) commitments to do something if a particular event occurs or does not occur in the future; (j) settlement of liabilities on behalf of Council or by Council on behalf of that related party.

Related party disclosure A document entitled Related Party Disclosure by Key Management Personnel in the form set out in Attachment A.

Significant influence The power to participate in the financial and operating policy decisions of another entity but is not control or joint control of those policies, as determined in accordance with Australian Accounting Standard AASB 128 Investments in Associates and Joint Ventures, Paragraphs 3, 5 and 6.





9 LEGISLATIVE REFERENCES Local Government Act 1993 and Local Government (General) Regulation 2005, Accounting Standard AASB 124 July 2015 Related Party Disclosures Privacy and Personal Information Protection Act 1998 [PPIPA] Government Information (Public Access) Act 2009 [GIPAA].

10 RELATED POLICIES / PROCEDURES Council’s Adopted Code of Conduct. Payment of Expenses and Provision of Facilities to Mayor and Councillors Policy.





Related Party Disclosure by Key Management Attachment A

[Note: This document is confidential and is not GIPAA-accessible. See Council’s Related Party Disclosure Policy] Name of Key Management Personnel: Position of Key Management Personnel: Please read the Privacy Collection Notice provided with this notification, which explains what a related party transaction and the purposes for which Council is collecting and will use and disclose, the related party information provided by you in this notification. Please complete the table below for each related party transaction with Council that you, or a close member of your family, or an entity related to you or a close member of your family:

(a) has previously entered into and which will continue in the ##insert relevant financial year e.g. 2016/2017## financial year; or

(b) has entered into, or is reasonably likely to enter into, in the ##insert relevant financial year e.g. 2016/2017## financial year.

Description of Related Party Transaction

Is transaction existing/potential?

Related Party’s Name (Individual’s/entity’s name)

Related Party’s Relationship/ Reasons why

related

Description of Transaction

Documents or Changes to the Related Party Relationship



Notification I

(Full Name) (Position) certify that, to the best of my knowledge, information and belief, as at the date of this notification, the above list includes all existing and potential related party transactions with Council involving myself, close members of my family, or entities controlled or jointly controlled by me or close members of my family, relevant to the ##insert relevant financial year e.g. 2016/2017## financial year. I make this notification after reading the Privacy Collection Notice provided by Bourke Shire Council, which details the meaning of the words “related party”, “related party transaction”, “close members of the family of a person” and, in relation to an entity, “control” or “joint control”, and the purposes for which this information will be used and disclosed. I permit the Responsible Accounting Officer and the other permitted recipients specified in Council’s Related Party Disclosure Policy to access the register of interests of me and persons related to me and to use the information for the purposes specified in that policy. Signature of named Key Management Personnel:

Dated:





PRIVACY COLLECTION NOTICE RELATED PARTY DISCLOSURES BY KEY MANAGEMENT PERSONNEL Attachment B Purpose of Collection, Use and Disclosure Effective for annual periods beginning on or after 1 July 2016, Council must disclose certain related party relationships and related party transactions together with information associated with those transactions in its general purpose financial statements, in order to comply with Australian Accounting Standard AASB 124 Related Party Disclosures July 2015 (AASB 124). Related parties include Council’s key management personnel (KMP), their close family members, and any entities that they or any of their close family members control or jointly control. A related party transaction is any transaction (whether a transfer of resources, services or obligations) between the reporting local government and any of the related parties, whether monetary or not. If there is a related party transaction with Council applicable to a reporting financial year, AASB 124 requires Council to disclose in the financial statements the nature of the related party relationship and information about the transaction, including outstanding balances and commitments associated with the transaction. Disclosure in the financial statements may be in the aggregate and/or made separately, depending on the materiality of the transaction. For more information about Council’s disclosure requirements under AASB 124, please refer to Council’s Related Party Disclosure Policy. Notifications by Key Management Personnel In order to comply with AASB 124, Council has adopted a policy that requires all members of its KMP to periodically provide notifications to the Executive Assistant of any existing or potential related party transactions between Council and any of their related parties during a financial year, and any changes to previously notified related party relationships and transactions relevant to the subject financial year. To this end, each KMP must provide a Related Party Disclosure, in the approved form, notifying any existing or potential related party transactions between Council and any related parties of the KMP, to the Executive Assistant by no later than the following periods during a financial year:- 30 days after the commencement of the application of this policy; 30 days after a KMP commences their term or employment with Council: 30 November (each year); and 30 June (each year).

Note, these related party disclosure requirements are in addition to the notifications KMPs are required to make to comply with Council’s adopted Code of Conduct. This includes disclosures relating to Conflicts of Interest (Pecuniary and Non Pecuniary) and Gifts and Benefits. Council’s Auditors may audit related party information as part of the annual external audit.





For privacy and right to information status of this information, please refer to Council’s Related Party Disclosure Policy. Who are KMPs? KMPs are persons having authority and responsibility for planning, directing and controlling the activities of Council, directly or indirectly. For Council, KMPs include the:-

Mayor; Councillors; General Manager; Managers; Public Officer.

Who are close family members of a KMP Person? Close family members, or close members of the family, of a KMP are family members who may be expected to influence, or be influenced by, that person in their dealings with Council and include:-

(a) that person’s children and spouse or domestic partner; (b) children of that person’s spouse or domestic partner; and (c) dependents of that person or that person’s spouse or domestic partner.

Under AASB 124, close family members could include extended members of a family (such as, without limitation, a parent, grandparent, siblings, etc.) if they could be expected to influence, or be influenced by, the KMP in their dealings with Council. The following table may assist you in identifying your close family members:-

Definitely a close family member, maybe a close family member

Your spouse/domestic partner Your brothers and sisters, if they could be

expected to influence, or be influenced by you

in their dealings with Council

Your Children Your aunts, uncles and cousins, it they could be

expected to influence, or be influenced by your


Your dependents Your parents and grandparents, if they could be



Children of your spouse/domestic partner Your nieces and nephews, if they could be



Dependents of your spouse/domestic partner Any other member of your family if they could

be expected to influence, or be influenced by

you in their dealings with Council





What is an entity that I, or my close family member, control or jointly control? Entities include companies, trusts, incorporated and unincorporated associations such as clubs and charities, joint ventures and partnerships. Control You control an entity if you have:-

(a) power over the entity; (b) exposure, or rights, to variable returns from your involvement with the entity; and (c) the ability to use your power over the entity to affect the amount of your returns

Example of control Fred is the Mayor of Sunny Shire Council and owns 100% of the ordinary shares in Sunny Development Company Pty Ltd (the company). The ordinary shares are the only shares in the company that have voting rights. Fred controls the company because he has the power to affect the company’s decisions and the return that he will get from the company. Fred will need to include the company on his related party disclosure.

Joint control To jointly control an entity there must be contractually agreed sharing of control of the entity, which exists only when decisions about the relevant activities require the unanimous consent of the parties sharing control.

Example of joint control Fred is the Mayor of Sunny Shire Council and owns 50% of the ordinary shares in Sunny Development Company Pty Ltd (the company). Fred’s brother Stan owns the other 50% of the ordinary shares. Fred and Stan are the only Directors of the company and have equal voting rights on the board. Fred and Stan have joint control of the company because any decisions require the unanimous consent of them both. Fred will need to include the company on his related party disclosure and the entity’s related party relationship with Fred and Stan.

In some cases, it will be obvious that you or a family member control or have joint control over an entity. In other cases it will be less clear. If you are unsure whether you, or a close family member, has control or joint control of an entity then you should contact the Responsible Accounting Officer for a confidential discussion.





PRÉCIS OF CORRESPONDENCE

File No: G2.2-M2.2

Report: 906/2017 Hungerford Field Day

Author: Moc Parker, Hungerford Field Day Coordinator

Inviting the Mayor and General Manager to attend the 29th Hungerford Field Day. The Hungerford Field Day will be held on Friday, 2nd June 2017, starting 9.30am. Recommendation: That Council note the information regarding the Hungerford Field Day. Resolution

110/2017 That Council note the information regarding the invitation to attend the Hungerford Field Day. Moved Cr Bartley Seconded Cr Dorrington Carried

File No: L8.6

Report: 907/2017 2017 National General Assembly of Local Government – Call for Motions

Author: Mayor David O’Loughlin – President, Australian Local Government Association

Inviting Council to participate in the 2017 National General Assembly of Local Government to be held in Canberra from 18th to 21st June 2017 by submitting a notice of motion under the theme “Building Tomorrow’s Communities”. Attached is the discussion paper to assist Councils in identifying the motions that addresses the theme of the NGA. Motions submitted can address one or all of the issues identified in the discussion paper. Recommendation: For Council’s consideration Resolution

111/2017 That Council note the information in the 2017 National General Assembly of Local Government correspondence calling for Motions regarding the 2017 National General Assembly. Moved Cr Dorrington Seconded Cr Barton Carried





File No: D5.1-D5.2

Report: 908/2017 Community Contribution – Bourke Police & Community Outback Trek

Author: Neil Driscoll, Senior Vice President – Bourke Police & Community Outback Trek

Requesting the use of a Council vehicle for the scout trip for the Annual Bourke Police & Community Outback Trek sometime during March or April 2017. Resolution

112/2017 That Council authorise the Bourke Police and Community Outback Trek the use of a Council vehicle for the scout trip, during March or April 2017. All fuel, tyres and any damage to the vehicle are to be paid for by the Bourke Police and Community Outback Trek Committee. Moved Cr Barton Seconded Cr Ford Carried

File No: C11.14

Report: 909/2017 NSW Electoral Commission – Report on 2016 Local Government Election

Author: John Schmidt, Electoral Commissioner – Electoral Commission NSW

Advising that the NSW Electoral Commission has release a report on the conduct of the 2016 Local Government Elections. The report can be accessed at http://www.elections.nsw.gov.au/lge2016reports Resolution

113/2017 That Council note the information regarding the Report on 2016 Local Government Election. Moved Cr Dorrington Seconded Cr Bartley Carried Unstarred

File No: A5.5

Report: 910/2017 Tooralé Water Infrastructure Project

Author: Sonya Ardill, Senior Environmental Water Planner Office of Environment & Heritage

Updating Council on the Tooralé Water Infrastructure Project Business Case. Alluvium Australia recommended a proposal for modifications to the storage on Tooralé. The recommendations have been accepted by the Commonwealth and NSW Governments and funding arrangements have been agreed. Resolution

114/2017 That Council note the information regarding the Tooralé Water Infrastructure Project. Moved Cr Davis Seconded Cr Barton Carried

http://www.elections.nsw.gov.au/lge2016reports





BOURKE SHIRE COUNCIL

ACTIVITY REPORTS

Monday, 27th March 2017





ENGINEERING SERVICES ACTIVITY REPORT

File No: E7.1

Report: 109/2015 Works Completed

Responsible Officer: Scott Parnaby/ Roads Supervisor

The following information outlines works completed from 3rd February 2017 to the 3rd March 2017.

1. NORTH SECTOR – Dennis Tiffen, Team Leader

Location Work Carried Out

Clara Heart Village In progress

Whiskey creek Bridge approaches Completed

HWY 29 Bourke - Brewarrina Green reflector Rest Area completed

HWY 7n Bourke - Barringun Green reflector Rest Area completed

Enngonia Village cemetery Car park in progress

2. SOUTHWEST SECTOR – John Reed, Team Leader


MR68s Bourke - Louth Top Grade completed





3. TRANSPORT SECTOR – Jack Wielinga, Team Leader


MR68s Bourke - Louth Top Grade completed





Whiskey creek Bridge approaches Completed

4. BITUMEN MAINTENANCE SECTOR – John Bartley, Team Leader


Bourke Township Patching undertaken

All State Highways Patching undertaken

Mr404 Bourke – Hungerford Patching undertaken





5.PARKS & GARDENS – Terry Rankmore, Team Leader


General All parks and sporting grounds gardens, regular mowing and maintenance carried out Sporting grounds facilities cleaned and maintained Public toilets cleaned and maintained General graffiti removal carried out on Council facilities

Small Plant Maintenance and service carried out on all ground plant

Works Requests Actioned and ongoing

1 Tudor St General maintenance carried out

Wharf General maintenance carried out

Renshaw Complex Grounds and facilities cleaned and maintained

Coolican Oval General maintenance carried out

Davidson Oval Prepare grounds for new Fitness Group Prepare ground for Rugby Union Training Prepare grounds for Junior and Senior cricket

Central Park Skate Park- regular mowing and maintenance carried out General graffiti removal Prepare grounds for Community Activity YoTS

Villages Mow grounds and facilities cleaned and maintained

Airport Mowed airstrip

Training Nil





6.TOWN SERVICES – Troy Hayman, Team Leader


Work Requests Daily

Cemetery Grave prepared 24/02/2017

Rest Areas Weekly rubbish removal and cleaning along road side Mow and Poison Sydney Road rest areas

Staff Training Nil

General Remove waste aggregate from airport reseals Pick up used syringes from bin at Mitchell & Moculta Streets Rock cages installed around pump sites and levee banks to stop erosion Prune tree at Bourke Public School Pick up trees from Renshaw Sporting Facility Cold mix gutter edges town from wearing surfaces, this is ongoing Erect 3 x new lane gates Poison around airport lights Remove graffiti from footpath in front of Bourke High School Plant and labour at airport for contractor to install new lighting ongoing Remove fallen tree from footpaths Poison lanes Remove 61 Syringes from the back of the sale yards and 21 opened fit packs Relieving garbage truck Prune dead branches from tree at 87 Mertin Street Prune tree and clean up rubbish at the boat ramp at North Bourke Repair trip hazard in footpath at Kini Health Install new rubbish bin on the corner of Richard and Mitchell Streets Remove dead tree’s from footpath and car park on Brewarrina Road Wash Main Street and Bakery footpath with Street Cleaner Clean out blisters with Street Cleaner Remove 35 syringes from sale yards & 23 opened fit packs Prune trees for street sweeper to gain access in Mitchell & Richard Streets Remove tree’s from Bourke Pool Street Sweeper swept runway at airport for new lighting installation

Sundry Debtors Crane 921121, Crusher dust 921122





7. WORKSHOP – Aaron Coyne, Acting Plant Foreman

Plant No

Rego Description Work Carried Out

135 BD37AJ 2009 Volvo 250hr service, replaced belts, fuel, oil and air cleaner

137 DH91BK 2010 Volvo Fixed up needle, replace grader blade

139 BR53WH Caterpillar Fit new hoses and re-gas

23 CE72MA 2015 Mazda BT-50 55,000km service

24 YCJ995 2016 Mazda BT-50 40,000km service, disconnect battery and let computer reset, hook back up test. Change tyres around from front to back

41 YCJ49T 2014 Mazda BT-50 Check flashing lights, replace burnt out wire

6 YGM48H Mazda BT-50 Changed oil & filter, air cleaner, fuel filter. Make bracket for light, run wire to connect light

544 01913G 2011 Multi Pac Checked out roller found electric fault

92 CA52JC 2014 Western Star Put computer on truck to clear codes, cleaned sensors

59 Z37484 Low Loader Oil and filter changed

57 CC20UJ 2015 Hino Put new keyway in hydraulic motor, replaced blown bulb on tail light, pulled pipe off, welded up put back together, replaced, blown head light globes

37 AJ01DM Isuzu Found broken wire on blinkers

77 AY40UT 2008 case Repair broken piece on valve bank, replaced battery

86 N85143 2002 Snorkle Repair wiring to switch

98 P95816 Box Trailer Install new LED light, put new nozzle on to stop leak

109 07615C 2011 Toro Found short in seat replaced wire

138 10370D 2012 Toro Replaced oil, fuel and hydraulic filters

299 Komatsu Service carried out, check final drives, fill with coolant

17 YCJ49S 2014 Mazda BT-50 35,000km service

20 CJ68XA 2015 Nissan X-Trail 30,000km service, requires new number plates, damaged by Detar

5 CD89QM Holden Colorado 7 45,000km service

12 BM99KO 2011 Toyota Oil, fuel and air filters checked

14 YCJ74H 2015 Mazda BT-50 Replace broken globe and found and repair broken wiring

15 DJY11Z 2016 Toyota Prado 10,000km service

8 YCJ72Y 2015 Mazda BT-50 Changed oil and fuel filter, checked gear box

171 BN04EY 2002 Isuzu Tac weld coupling on compressor shaft, fix AC evaporator leak, fix oil leak

78 CA80TI 2014 Isuzu Fit new hand piece, take engine light off, replace mirror, put new AC

9 CH42BI Holden Colorado 7 20,000km service

93 CE53WX Holden Colorado 75,000km service, put new radiator in plus new mounts, replaced AC hoses

97 YUB437 2003 Isuzu Replace hoses and regas AC





8. Water and Wastewater – Shane Hopley, Team Leader - Water Supply Planned Maintenance

DATE LOCATION ACTIVITY

6th February WTP Fix 100mm auto valve on filter outlet & order new valves

104 Oxley Street Replace the top

7th February Louth Check River pumps and toilet at Louth

Anson Street Repair 25mm poly line at Railway station

4 Bloxham Street Low raw water pressure, blow out line and clear

7 Darling Street Low raw water pressure,, blow out line and clear

Rotary Park Fix leaking cistern in men’s toilet

8th February WTP Start Dosing LT27

Sale yard Fix 50mm poly line

2 Bloxham Street Dig 25mm raw service and clear

16 Darling Street Low raw water pressure blow out line and clear

22 Darling Street Low raw water pressure blow out line and clear

9th February Shire Depot Put Gutter on caretakers cottage

32 Mertin Street Sewer choke

Louth Pump tripping out, Electrician investigated

10th February Enngonia Electoral fault, over flowed tank, election fix Carted tanker of water out to refill cooling tank No water 10:30pm Pump tripped water back on 1.00am

Clara Hart Village Routine Maintenance & Monitoring as per ACP Management Plan

12th February Richard Street Dig 100mm raw water main, repair with clamp

13th February Louth Dig50mm bore water line and repair

Dig out column find problem order parts

Port of Bourke park Install new taps

Jones Park Install new taps

14th February North Bourke Dig 25mm raw water service & repair

Fire Station Sewer choke

Byrock Dig 100mm filtered water main repair with clamp

15th February Fire Station Dig sewer main & clear choke

Renshaw Complex Pull fence down

22 Mitchell Street Sewer choke

6 Glen Street Sewer choke

Alice Edwards Village

Pull sewer pump out, clean & Inspect

133 Meadows Road Low raw water pressure blow out and clear line

16th February Enngonia Road Fix 40mm filtered water poly line

90 Darling Street Dig 50mm filtered water main, repair with clamp water off 30min

14 Darling Street Dig 25mm raw service & repair

36 Darling Street Dig 50mm filtered water main repair 20mm service

Renshaw Complex Repair 50mm raw water line

17th February 102 Hope Street Repair leaking tap

60 Tudor Street Repair leaking tap

11 Hope Street Low raw water pressure, blow out and clear

42 Hope Street Low raw water pressure, blow out and clear





Pool Install new sprinkler controller

18th February 40 Hope Street Dig 200mm raw water main repair with clamp

20th February Shire depot Down pipes on new crib room and caretakers cottage

13 Sturt Street Repair leaking filtered water main tap

WTP Update SOPs & CCPs

Pool Develop SOPs

STP Update SOPs & CCPs

21st February North Bourke Dig 200mm raw water main install 80mm stand pipe (truck filling point)

Shire Depot Down pipes on new crib room and caretakers cottage Install Instant boil crib room

Pool Repair 25mm copper line at pump shed



Pool Develop SOPs

22nd February Renshaw Complex Start work on new disable toilet

Charles Street Dig 250mm raw main repair with clamp



Pool Develop SOPs

23rd February Louth Dig 50mm poly bore line & repair

Tarcoon Street Dig 150mm filtered water main repair with clamp

Monomeeth Street Dig 150mm filtered water main repair with clamp

24th February 49 Mertin Street Low raw water pressure, blow out and clear

63 Oxley Street Low raw water pressure, blow out and clear

123 Anson Street Low raw water pressure, blow out and clear

34 Wortumertie St Repair filtered water service



Pool Develop SOPs

25th February 11 Hope Street Sewer choke

27th February 9 Wilson Street Dig 200mm filtered water main & repair with clamp

Shire Depot Dig and repair 25mm Filtered water poly line

41 Moculta Street Dig 100mm filtered water main repair with clamp

14 Green Street Low raw water presser, blow out and clear

18 Mertin Street Replace man hole lid

Davison Oval Repair 40mm raw service

Airport Replace tap in garden

28th February Renshaw Complex Fix leaking taps in ladies and men’s Showers

16 Green Street Sewer choke





Bourke Sewerage Treatment Plant EPA Licence Compliance Record of Effluent Analysis

Pollutant Unit Of

Measure

Licence 100 Percentile

Concentration Limit

Sept 2016 Test

OCT 2016 Test

NOV 2016 Test

DEC 2016 Test

JAN 2017 Test

FEB 2017 Test

Oil & Grease mg/L 10 <2 2 5 <2 <2 <2

pH 6.5-8.5 8.9 9.3 9.7 8.14 9.94 9.64

Nitrogen (total) mg/L 15 3.8 6 6 8.5 11.9 23.6

Phosphorus (total) mg/L 10 3 2.5 1.9 1.7 1.3 2

Total suspended solids

mg/L 20 1 50 62 42 152 114

Biochemical oxygen demand

mg/L 15 10 16 18 18 14 25





Record of Water Usage For the period, 01/01/17 to 31/12/2017 Council’s meters indicated the following water usage: Water usage for January through to December 2017: Yearly totals for 2017

Water Scheme Annual

Allocation (Ml)

Total Usage For The

Period (Ml) January

Usage Year To Date

(Ml)

Daily Average For The

Period (Ml)

Daily Average Year To Date

(Ml)

Bourke Potable 52 52 1.3 1.2

Bourke River 3500 224 224 10.8 4.2

North Bourke Village Raw 750 35.2 35.2 0.9 0.6

Rainfall in Bourke for February 2017 was 0mm

Hottest day for February 2017 was 47.1 degrees

Resolution

115/2017 That the information in the Engineering Services Department Activity Reports as presented to Council on Monday, 27th March 2017 be noted. Moved Cr Bartley Seconded Cr Ford Carried





ACTIVITY REPORT FOR THE ENVIRONMENTAL SERVICES DEPARTMENT

File No: D3.2

Report: 203/2017 Developments Approved Report

Author: Carolyn Crain, Development Assessment Officer


Delegated Authority or Council

Consent Type & Consent No.

Subject Land Nature of Development

Delegated DA 2017/0011 Lot 3, Section 5, DP 958 1 Coomah Street, Bourke

Construction of Residential Garage

Total value of Approved works for February 2017 = $19,500

No. of Development Application Approvals for February 2017 = 1

No. of Complying Development Application Approvals for February 2017 = 0

File No: A11.1.1

Report: 203/2017 Building Services Report

Author: Paul Faulkner, Environmental Co-ordinator



Work Requests Actioned and ongoing

Risk Assessments Completed with every job

Training Nil

Office Monthly check and test Emergency Generator

Cemetery General maintenance – watering, mowing, fill in holes, trim trees and replacement of crosses and labels

Buildings Pest control - Renshaw Cottage Remove brick partition wall – Railway Building Programmed maintenance carried out on Council buildings Adjust roller doors and fix runners – SES building

Plant Install air conditioner unit – Caravan 126

Depot Install gutters – Caretakers cottage and crib room buildings Refit rear gates leading to RMS Shed Install air conditioner units to new crib room





File No: A8.1

Report: 203/2017 Animal Control/Environmental Issues Report


Bourke Shire Council Holding Facility Dogs Cats

Animals in Pound beginning of Month 1 0

Seized 7 8

Surrendered 0 0

Dumped 0 0

Total 8 8

Euthanased 1 8

Returned to Owner 0 0

Released from Pound 0 0

Re-housed 0 0

Died in Pound 0 0

Escaped from Pound 0 0

Animals Remaining at End of Month 7 0

Total 8 8

Micro-chip Implantations 0 0

Infringement Notices 0 0

Wandering Stock 0

Stock Rested in Stock Yards 100

Shopping Trolley Impounded 0

Attended complaints in regards to dogs causing trouble to the general public

Ongoing patrols of the township enforcing the Companion Animal Act

Water sampling for the township, villages and Darling river

Patrols of Councils Reserve’s





File No: S10.2.1

Report: 203/2017 Swimming Pool Report

Author: LOWMAC Pty Ltd, Pool Managers


Attendance for February 2017

Season Ticket Holders Non- Season Ticket Holders

Adults 261 Adults 684

Children (2+) 623 Children (2+) 965

Children (<2) 8 Children (<2) 93

Pensioners 3 Pensioners 7

School Groups 1107 Total for Month 3751

Resolution

116/2017 That the information in the Environmental Services Activity Report as presented to Council on Monday, 27th March 2017 be received and noted. Moved Cr Dorrington Seconded Cr Bartley Carried Unstarred





GENERAL MANAGER’S ACTIVITY REPORT

File No: G2.1

Report: 3/2017 “From the GM’s Desk”

Responsible Officer: Ross Earl, General Manager

23rd February 2017 The NSW Deputy Premier, the Hon. John Barilaro, MP, Minister for Regional Development, Minister for Skills and Minister for Small Business will be the key note speaker at the Western Division Shire Conference to be held in Wentworth commencing on Sunday, 26th February and finishing on Tuesday, 28th February 2017. Also attending the Conference will be the Member for Murray, Adrian Piccoli and the Parliamentary Secretary for Western Division, Rick Colless MLC. The Deputy Premier will attend the conference all day on the Monday and join delegates for the Conference Dinner that night. We are fortunate that the Deputy Premier has been able to make his time available to attend particularly given his busy schedule. One of the questions that will no doubt be asked of the Deputy Premier will be the future of the Far West Initiative (FWI) and if it is to continue, what form it will take and how it will be funded. The Mayor, Councillor, Barry Hollman, Deputy Mayor, Councillor Lachlan Ford and I will travel to Wentworth for the conference and will be interested to hear the address and comments from the Deputy Premier. Bourke Shire Council has lodged a number of motions to the conference, some of which are designed to reinforce the existing policy of the Local Government Association of New South Wales whilst others deal with contemporary issues within Local Government.

The Welcome to Bourke Night held on Tuesday at the Bourke Swimming Pool was very well attend with around 80 people in attendance and it was also good to see a number of representatives from the various organisations in town. The function was hosted by Bourke Shire Council in conjunction with Bourke Rotary Club and representatives of both organisations were on hand to welcome the newcomers to town with each of the new residents receiving an information pack.

At the Western Division Conference in Wentworth I intend catching up with the Cross Border Commissioner, James McTavish to progress the concept of the cross border promotion of Southwest Queensland and Northwest New South Wales from a tourism perspective. The area has a lot to offer and if we can encourage visiting the area each of the towns can promote the attractions of the neighbouring towns no matter which side of the border they are located. I have raised the cross border tourism promotion with Local Member, Kevin Humphries, MP and he provided the suggestion that we look to James as the first contact point.





Dan Simmons resigned from his role at Brewarrina in November 2016 and his last day as General Manager of Brewarrina will be tomorrow 24th February 2017. Dan and I have enjoyed a good working relationship, sharing information and opinions and we have worked together on a number of matters as well as travelling to meetings together. I would like to wish him all the best for the future as he moves back to the central west.

The “red alert” for blue green alae at Louth remains in place and the issue of amber alerts for a number of other locations, including Bourke, a reminder to all residents to exercise caution in those parts of the river. If we continue to get hot weather and low river flows there will be an increased probability of getting further outbreaks along the river system. Full details in relation to what the alerts mean for domestic, recreational and stock use is contained on the New South Wales Department of Water website www.dpi.nsw.gov.au

The height in the Darling River has been around 4.06 metres over the past few days. Council staff members regularly monitor the flows and try and estimate the impact of these flows locally and it is anticipated that the flow will continue to go over the weir for a little while yet. Again, I remind residents to be “water wise” and don’t waste water.

The introduction of the New South Wales Emergency Services Property Levy (ESPL) will see a charge appear on 2017/2018 rate notices to cover the cost of providing emergency services within our community. The charge was previously attached to insurance policies, however, with a number of people electing not to insure, this method was deemed to place an unfair burden on those who did insure and the attaching of a charge to a rate is seen as a more equitable way of providing the funding. I SHOULD STRESS THAT WHILST THE CHARGE LEVIED WILL BE COLLECTED IN CONJUNCTION WITH THE RATES. THE MONEY COLLECTED FOR THE ESPL WILL BE FORWARDED TO THE STATE GOVERNMENT AND WILL NOT REMAIN WITH COUNCILS. Councils will levy the charge and collect it and will receive a fee for doing so but it will effectively be on a cost recovery basis.

As part of the charge for the ESPL new Land Values for all Councils have been issued and will be utilised for the levy of the 2017/2018 rates. The new valuations will ensure that there is a consistency of charges for all Councils in relation to the ESPL. Bourke Shire only had new land values put in place two years ago and the introduction of this latest valuation will see some changes to the rates levied on individual properties. The total valuation of the Shire has increased dramatically over the past two (2) years and has jumped by around 38% with the total valuation for the Shire going from $150,000,000 to $213,000,000. The biggest increase will be in the farmland category where the average increase is around 45%.

http://www.dpi.nsw.gov.au/





Council’s TOTAL rate income for general rate is pegged at 1.5% so the TOTAL rate income can only increase by the 1.5%; however, the rates for individuals will depend on whether or not their valuation increase was above or below their category average. There are some significant increases to some properties well in excess of their category average and the Valuer General will be sending out valuation notices to all owners which will detail the new valuations applicable to all properties. Any queries in relation to valuation should be directed to the office of the Valuer General whose contact details will appear on the valuation notice.

Council accounting staff, as well as undertaking their normal duties are also preparing for the change to a new computer software package which will hopefully take place early in the 2017/2018 financial year. Whilst the software will be primarily focussed on accounting applications a number of the modules with be installed that will be beneficial to other departments across Council. The new system will provide the opportunity to more readily access data in a format required by some of the agencies to whom we regularly report.

Local racehorse trainer, James Hatch, will be taking his horse Stoneyrise to Sydney for the final of the Country Championship following its victory in the Western Racing Country Championship Qualifier held at Dubbo on the weekend. The final of the Country Championship has prizemoney of $400,000.00 and will be run at Royal Randwick on the 1st April and Stoneyrise will no doubt have the support of lots of local horsing racing enthusiasts on this big occasion. James is based at Hungerford and despite only having a very small team in training has been very successful, and this win and the impending trip to Randwick is certainly a significant milestone in his career. Stoneyrise had its first race as a maiden at the Bourke Races in 2014.

Quote of the Week! “You are never too old to set another goal or to dream another dream“

Les Brown

2nd March 2017 The NSW Government has ruled out Council mergers for the state’s eight (8) Far West Councils following the completion of the Far West Initiative consultation period. Deputy Premier, the Hon. John Barilaro. MP and Minister Local Government, the Hon. Gabrielle Upton. MP last Friday reconfirmed the NSW Government’s commitment to supporting the Councils and communities of Far Western NSW.





Mr Barilaro also reconfirmed that mergers were never considered for the eight (8) Far West Councils of NSW. Ms Upton has added that the NSW Government was committed to building on the goodwill established with Councils, state agencies and communities through the Far West Initiative.

The NSW Deputy Premier, the Hon. John Barilaro, MP, Minister for Regional Development, Minister for Skills and Minister for Small Business was the key note speaker at the Western Division Shires Conference, hosted by Wentworth Shire, on Sunday, Monday and Tuesday. At the conference Leigh Bryon, Mayor of Balranald Shire was re-elected President, Deputy Mayor of Broken Hill Dave Gallagher elected Vice President, Cr Peter Nunan from Balranald and Mayor of Bourke Barry Hollman were elected to the Executive.

Bourke Shire Council lodged a total of 16 motions at the conference including those on the need for the strengthening of rural communities and the provision of incentives for firms to relocate, the consideration to remote communities when designing the Container Deposit Scheme and the ability to provide any mandatory Councillor training by flexible learning. Others included the costs incurred by Council in disposing of indiscriminately disposed needles and the need for further education in the area, the lack of mobile phone services and the need to ensure that the recently announced cutback in staff by Essential Energy does not lead to delays in effecting repairs and outages.

The Mayor, Councillor Barry Hollman will be away on the 6th March so the next opportunity to discuss issues with him will be the 13th March 2017. Mayor Hollman is generally available from 2.00pm to 4.00pm of a Monday at Council’s offices.

The next meeting of the Orana Regional Organisation of Councils (OROC) will be held on Friday, 10th March at Dubbo. The Mayor and I will be travelling down to attend.

The “Welcome to Bourke” night held last week was fortunate to be able to showcase some of the local talent with the Dirt River Band, Frank Povah, the Bourke Community Choir and the Black Stump Boot Scooters all on hand to provide entertainment to what was a very good crowd with a good mix of newcomers and locals.

A warm welcome back to the Far West of NSW to the newly appointed General Manager of Brewarrina Shire, Jeff Sowiak, who started work on Monday. Jeff is no stranger to the isolated areas of Australia having lived in Boulia in North West Queensland prior to coming to Brewarrina.

The “red alert” for blue green algae at Louth remains in place and the issue of amber alerts for a number of other locations, including Bourke is a reminder to all residents to exercise caution in those parts of the river.





Full details in relation to what the alerts mean for domestic, recreational and stock use is contained on the New South Wales Department of Water website www.dpi.nsw.gov.au

The height in the Darling River has dropped to 4.00 metres over the past few days with less than 100 mega litres flowing over the weir. While there is only a limited flow it is anticipated that the flow will continue to go over the weir for a little while yet with the cessation of flow over the weir being the trigger point for water restrictions to be introduced. Again, I remind residents to be “water wise” and don’t waste water.

Council has resolved to seek public comment regarding the need to continue to maintain airstrips at Enngonia, Ford’s Bridge and Byrock. Each of the strips have very limited usage and still need to be maintained and checked periodically to ensure that there is no major problems and things like the windsocks are in good condition. An increased difficulty in maintaining the strips has prompted a review of the need to keep them operational.

I had a visit from Stuart Telfer the Motoring Events Manager and Brian Hoare a Board Member of Variety – The Children’s Charity, who is responsible for the conduct of the Variety Bash last week to let me know that they will be in town the night of the 3rd August 2017. They expect to have around 120 cars in town for the night so accommodation will be at a premium. Bourke has been a very popular stopover for a number of these “bash” type events and the organisers are very happy with the assistance and cooperation they have received from the people and organisations within Bourke.

Senior Citizens Week starts this Sunday with a barbeque being hosted by Bourke Shire Council and the Bourke CWA at the Back O’ Bourke Exhibition Centre Café. RSVPs for the event were to be lodged with Bourke Shire by the Wednesday, 1st March 2017. There are activities on each day over the week with the exception of the Saturday.

Council at the last meeting considered a report in Closed Council regarding the level of outstanding debt that Council currently has and has asked the staff to develop a strategy aimed at significantly reducing this high level of debt. As part of that strategy Council staff will be working closely with the debt collection agency to remind people of their level of debt and the need to meet their obligations. A number of residents have already received letters indicating that they will be subject to legal proceedings if they don’t pay their outstanding debts. The cost of the legal proceedings is added to the debt, so it is in their interest to make the payments or come into Council to make suitable arrangement.






Council will be reverting back to Mondays for the conduct of its normal monthly meetings with the meetings to be held on the 4th Monday at 9.00am unless otherwise determined by Council. Council had previously resolved that the April meeting will be held on Wednesday, 26th April this will remain. Council had in September 2016 following the elections resolved to hold the meetings on a Tuesday; however, with this proving unsuitable to a number of Councillors the Monday was again selected.

The Jandra will be subject to inspection next week by the Roads & Maritime Services staff and following this inspection all should be in readiness for the upcoming tourist season. The Jandra is one of the major drawcards in attracting tourists to our town and encouraging them to stay an extra night or two. While on tourism I would urge each and every resident of Bourke to be an ambassador for the town and if you get the opportunity to speak to our tourists make them feel welcome, suggest things they can do and the attractions that are available. A welcoming town will provide an incentive to stay but importantly recommend the town to friends or others they meet during their travels.

Quote of the Week! “Be strong enough to stand alone, smart enough to know when you need help and brave enough to ask for it”

9th March 2017 The NSW Deputy Premier, the Hon. John Barilaro, MP, Minister for Regional Development, Minister for Skills and Minister for Small Business at the Western Division Conference spoke about the Far West Initiative in detail and with his address leading to media reports that the Far West Initiative may not proceed. However, announcements made subsequent to Wentworth Conference all indicating that the reform process for the Far West will continue. The initial concept of the Reform of the Far West was to see a “whole of government” (Federal, State and Local) approach taken to the improvement of service delivery in the Far West and to look at ways to increase the sustainability of the eight Councils in the Far West. However, this seems to have drifted into looking solely at the operation of Local Government which was not going to address some of the systemic issues in each of the communities. The Deputy Premier indicated that he would like to see Councils in the Far West be more involved in developing a model that they would be comfortable with and looked forward to working with Councils in this regard.

The Deputy Premier in his address also indicated that it is anticipated that there will be significant funds available for the improvement to infrastructure in regional and rural New South Wales and encouraged Councils to have “shovel ready” projects in preparedness to take advantage of the





availability of the funding. In response to a concern that many Councils, including those in the far west who don’t have the available funds to develop the detailed submissions required to enhance their chances of securing the available funding, the Deputy Premier indicated that this problem was one that would be addressed.

With the expectation that Councils need to adopt a greater lead in any reform process and to be the drivers of the process and not the followers, the Chairman of the Western Division of Councils, Councillor Leigh Byron, has convened a meeting of all Western Division Councils at Broken Hill on the 24th March 2017 as the first step in ensuring that Local Government has an increased involvement in the reform process. While we now have the technology available to negate the long trip to Broken Hill it is felt the first meeting should be a face to face meeting. The Mayor and General Manager of each of the Councils have been invited to attend.

The Mayor Councillor Barry Hollman will be available to discuss issues relating to Council or for issues for which Council may be able to provide some assistance on Monday, 13th March 2017. Mayor Hollman is generally available from 2.00pm to 4.00pm on a Monday, with the exception of the 4th Monday of each Month which of course is Council Meeting Day.

The Mayor and I will be travelling to the quarterly meeting of the Orana Regional Organisation of Councils (OROC) which will be held on Friday, 10th March at Dubbo. Following the OROC Meeting all members Councils have been invited to attend the launch of Regional Platters. Regional Platters is aimed at connecting the regional agricultural producers and experience with people. Regional Platters is supported by Dubbo, Gilgandra, Mid- Western, Narromine, Nyngan, Warren Warrumbungle Councils In Dubbo it is hoped to be able to set aside an hour or so to meet with representatives of the other OROC members who are also involved with the Far West Initiative (FWI) to discuss options leading up to the meeting of Western Division in Broken Hill on the 24th March 2017.

A reminder, that Council will be reverting to Mondays for the conduct of its normal monthly meetings. Meetings are to be held on the 4th Monday of each month commencing at 9.00am unless otherwise determined by Council. Council had previously resolved that the April meeting will be held on Wednesday, 26th April 2017, this change will remain.

The “red alert” for blue green algae at Louth remains in place and the issue of amber alerts for a number of other locations, including Bourke is a reminder to all residents to exercise caution in those parts of the river. Full details in relation to what the alerts mean for domestic, recreational and stock use is contained on the New South Wales Department of Water website www.dpi.nsw.gov.au






The flow in the Darling River continues to drop with only 72 mega litres per day flowing over the weir as of late Monday. While there is a limited flow it is anticipated that the flow will continue to go over the weir for a little while yet with the cessation of flow over the weir being the trigger point for water restrictions to be introduced. The rain on Saturday night provided a much needed lift for gardens and pastures and also put a little extra in the weir pool.

The approaches to the Whiskey Creek Bridge on the West Culgoa Road have been recently sealed with around a kilometre of bitumen being laid and the guardrail to be installed shortly.

Work will commence shortly on the sealing of Dunsandle Road which is adjacent to Clara Hart Village in Enngonia. The work will involve around one kilometre of road finishing near the Enngonia Waste Depot turn off. The funding for the project was made available under an Aboriginal Communities Road Safety Programme and will result in a significantly improved road surface and a reduced nuisance and hazards caused by dust.

It was a great start to Senior Citizens Week last Sunday with a barbeque lunch being hosted by Bourke Shire Council and the Bourke CWA at the Back O’ Bourke Exhibition Centre Café. Around sixty people enjoy a barbeque lunch followed by some delicious deserts provided by the Bourke CWA and some lucky attendees were the recipients of lucky door prizes. Councillor Sarah Barton represented Council at the function with the Mayor Barry Hollman and Deputy Mayor Lachlan Ford both being away. Councillor Barton and Councillor Bartley were the cooks for the day and did a great job. There have been activities all week and Bourke Shire is proud to be actively involved in the provision of Senior’s Week Activities for its residents.

The Jandra was successful in meeting all requirements during an inspection earlier this week by the Roads & Maritime Services staff and all should be in readiness for the upcoming tourist season.- There are already several charters booked for the coming week prior to starting the daily cruising season.

While in Wentworth I had some discussions with the Regional Manager of Public Works, Gavin Priestley regarding the possibility of some of the maintenance contracts for the State Government being split so that local contractors can have the opportunity to submit tenders. While I accept that economies of scale would tend to indicate that the current model may give a more economic outcome it does little to help the economies of small town and equally does not provide the opportunities for the local contractors to be able to employ apprentices and retain the young people in the rural areas. We can give all the political rhetoric we like about the small contractors





not having the correct systems in place in relation to WHS and Environmental Management the simple fact is they can do the work as cheaply and effectively but are put off by the size of the contracts and the cash flow and other resources needed to be able to gear up to undertake the contracts of such a huge scale. Gavin was certainly sympathetic to the issue and we will continue our discussions over the next few weeks. During the course of the conference the Deputy Premier made the comment that in some instances some things don’t stack up when subject to a business case but would stack up on a whole of community benefit. Certainly the awarding of these contracts on a more localised basis would be one of these times when the community benefits should be put before a business case.

Quote of the Week! “A little progress each day adds up to big results”

16th March 2017 Last week the Treasurer of NSW, the Hon Dominic Perrottet, MP tabled legislation in the NSW Parliament to establish the Fire and Emergency Levy (FESL) the proposed levy was previously known as the Emergency Services Property Levy (ESPL) and the levy will be collected by Councils alongside Council rates from 1st July 2017. The FESL will replace the levy that was previously attached to insurance policies. There has been a lot of work that that has been required to be undertaken by Councils in preparation for the introduction of the levy and Bourke Shire Council has been working with Local Government New South Wales to ensure that Councils in this part of the state are adequately compensated for both the preliminary work and the ongoing work. The introduction of the levy requires all properties to be given a FESL Classification and Councils are required to notify landowners of the classification by 30th April 2017.

The Institute of Public Works Engineering Australia NSW Division (IPWEA) have been holding a series of Regional Forums with the ORANA Regional Forum being held in Bourke yesterday and brought together industry representatives from across the region and also representatives of the sponsoring organisations involved in the Forum. The representative of the Roads and Maritime Services was Jason Gordon, Manager Technical Operations and Support for the RMS. Jason is of course a local from Bourke having commenced his career at Bourke Shire Council. Councillor Hollman as Mayor of Bourke Shire was asked to provide a welcome address and provide an outline of some of the work occurring within the Shire. The group took advantage of the opportunity to take a cruise on the Jandra on Tuesday evening and they were joined by both Councillors and staff of Bourke Shire.





The Member for Barwon, Kevin Humphries, MP was in town yesterday and was one of the speakers at the IPEWA Regional Forum. Whilst he was in town Kevin met with Council and a number of issues were raised with him, including the Far West Initiative, the proposed funding for infrastructure projects which is expected to be announced shortly, Health Services and the Murray Darling Basin Plan.

Councillor Leigh Byron from the Western Division of Councils, has convened a meeting of the Executive at Broken Hill on the 24th March 2017 to look at options for the Far West Initiative and all Council Mayors and General Managers are invited to attend. Mayor Councillor Hollman is a member of the executive and will be attending.

Mayor Hollman is generally available between 2.00pm to 4.00pm of a Monday to discuss any issues with residents, except the 4th Monday of each Month which of course is Council Meeting Day.

The Mayor and I attended the quarterly meeting of the Orana Regional Organisation of Councils (OROC) held last Friday in Dubbo. The meeting touched on a number of issues including a report from Steve Loane the General Manager of Warrumbungle Shire on the recent fires that impacted on his Council, Upper Hunter and Mid-Western Councils and the magnitude of the losses incurred. Peter Halyburton, Principal of Energy Management Services who has provided a consultancy role on electricity matters for OROC Members for a number of years, was on hand to give delegates an insight into the way electricity prices are calculated and the impact on the availability of generating capacity including coal, gas, solar and wind on the pricing both now and into the future.

Whilst in Dubbo the opportunity was taken to meet with the other three (3) Councils proposed for the Far West Initiative (FWI) being Cobar, Walgett and Brewarrina Shires, to discuss options leading up to the meeting of Western Division in Broken Hill on the 24th March 2017 and it was decided to seek a meeting with the Premier, Deputy Premier and Minister for Local Government to ascertain a clear direction for the four (4) Councils. The fact that each of the Councils had already spent considerable resources on reviewing a number of proposals and models over the past three (3) years with little in the way of tangible results has proven frustrating for all Councils. Each of the four (4) Councils had expressed a desire to retain their affiliation with OROC and the Orana Region.

Mayor Barry Hollman and I also met with Shane Hatton, the State Manager of Rural and Remote Medical Services (RaRMS) over breakfast to get an update in relation to the operation of RaRMS in Bourke. Shane happened to be in Dubbo last Friday and when learning of the fact that OROC was meeting in Dubbo we took the opportunity to facilitate the meeting which was very productive and provided the opportunity for both parties to raise issues of concern and get an insight into the provision of medical services in the town.





A reminder, that Council will be reverting to Mondays for the conduct of its normal monthly meetings. Meetings are to be held on the 4th Monday of each month commencing at 9.00am unless otherwise determined by Council. The March Meeting will be held on the 27th March 2016. Council had previously resolved that the April meeting will be held on Wednesday, 26th April this change will remain.

The flow in the Darling River although only relatively small, continues to go over the weir which is good news for all gardeners with the possibility of water restrictions averted for a little while yet. It is particularly good news for our Parks and Gardens Staff who are ensuring they have the town looking good for the Easter Weekend and in particular the Renshaw Oval (Racecourse) Complex.

Senior Citizens Week for 2017 wrapped up last Sunday with a barbeque lunch being hosted by Bourke Rotary with members of the Royal Far West and Bourke CWA combining to provide the deserts. Each of the guests received a souvenir tea-towel to mark Seniors Day in Bourke 2017. Local Barrister, John Thompson was guest speaker for the day speaking on the importance of preparing and keeping a Will updated and the various avenues available for the making of a Will. On behalf of Council I would like to thank all those people within the community who assisted in the coordination and hosting of the events during Senior’s Week 2017 and a special thankyou to Community & Governance Officer, Letiticia Tiffen for the overall coordination of the week long activities and Kellie Honeyman who provided assistance to Letiticia particularly during the two weekend functions.

The New South Wales State Government last week announced funding of $300 million through Restart NSW Regional Growth- Environmental and Tourism Fund. The program aims to increase tourism visitation to regional NSW by investing in regional environmental and tourism infrastructure. A briefing session in relation to the allocation of the first round of the funding which amounts to $100 million will be held in Sydney today with the opportunity to participate in person or by Webcast. The briefing will provide prospective applicants the objectives of the initial round and the requirements for the expression of interest process.

The work at Enngonia that I mentioned in my column last week will also see the road into the Enngonia Cemetery sealed and a carpark established at the cemetery which will significantly improve the area.





The provision of facilities in the village areas is an ongoing project with public toilets to be built at both Wanaaring and Enngonia.

Council will seek to obtain funding for the construction of toilets on the highways and main roads leading into Bourke. During our recent trip to Wentworth we noticed that the RMS has funded a number of toilets facilities on the Wilcannia to Cobar Road and there is also a toilet block east of Nyngan. If Councils are to try and attract tourism to the regions it would be advantageous if similar facilities could be funded in this part of the state.

Quote of the Week! “Smile in the mirror. Do that every morning and you’ll start to see a big difference in your life”

Yoko Ono Ross Earl General Manager Resolution

117/2017 That the information in the General Manager’s Activity Report as presented to Council on Monday, 27th March 2017 be received and noted. Moved Cr Dorrington Seconded Cr Bartley Carried Unstarred





CORPORATE SERVICES ACTIVITY REPORT

File No: L4.1

Report: 403/2017 Library Report

Author: Jodi Hatch, Library Manager

Responsible Officer: Leonie Brown, Manager of Corporate Services

The following items for the 2016/2017 period are presented for your information.

Item February 2016 Item February 2017

Audio Visual 315 Audio Visual 227

Adult Fiction 279 Adult Fiction 270

Non-Fiction 114 Non-Fiction 81

Junior Fiction 182 Junior Fiction 176

Magazines 107 Magazines 95

Interlibrary Loans Interlibrary Loans

Total 997 Total 849

Other statistical information

February 2016 February 2017

New Members 15 New Members 9

Internet/Word Processing 83 Internet/Word Processing 147

Wireless Tickets 3 Wireless Tickets 6

Number of Visitors 1456 Number of Visitors 1123

Scans 20 Scans 33

Information Requests 67 Information Requests 77

Technical Assistance 8 Technical Assistance 29

Faxes 12 Faxes/Laminating 14

Craft & Storytime theme this month was Superheroes, in line with the theme for the Summer Reading Club. This month the session was combined with a party to conclude the Summer Reading Club. The kids dressed up as the favourite superhero. We had 13 children attend.

A display was put up in the library for Valentine’s Day this month.

We have been busy this month updating the Premiers Reading Challenge books, removing old books and adding new ones, ready for the challenge to begin in May.

If there are any questions about these items, or any library issues, please do not hesitate to contact the library. Jodi Hatch Library Manager

Resolution

118/2017 That Council note the information in the Corporate Services Activity Report as presented to Council on Monday, 27th March 2017. Moved Cr Dorrington Seconded Cr Bartley Carried Unstarred





TOURISM AND DEVELOPMENT MANAGER’S ACTIVITY REPORT

File No: T4.3

Report: BOBEC and VIC February 2017 Activity update

Responsible Officer: Phil Johnston, Manager Tourism and Development

Throughout February the hot weather has continued to keep numbers relatively low with some pick up noticeable through to the end of January. In February work also continued on the Jandra making it ready for it’s out of water survey in early March. Work to the Jandra included repainting the hull and ensuring the gates that screen the paddles were free from rust before repainting. Overall the Jandra remains in excellent condition with no issues found during its survey.

At the beginning of March the Centre resumed seven day per week operations in readiness for the visitor season.

Graph showing the number of visitors per month to the Tourist Centre Table showing number of visitors to the Tourist Centre by month

2011 2012 2013 2014 2015 2016 2017

January 448 560 325 326 302 348

February 157 397 271 373 391 220

March 810 570 1500 1051 1342 1612

April 2507 2044 3103 3146 3849 3118

May 2656 2891 3758 3988 4602 4073

June 2952 3216 4492 4275 5437 5199

July 4362 4643 5173 6241 6002 5941

August 4187 4162 4410 4793 5078 4951

September 4295 5074 4275 4764 4489 4532

October 2674 3067 2383 2486 2370 2475

November 1012 930 789 671 610 1031

December 386 347 254 242 272 281

0

1000

2000

3000

4000

5000

6000

7000

2011

2012

2013

2014

2015

2016

2017





Visitation to Back O’ Bourke Exhibition Centre

Table showing visitation to Back O’ Bourke Exhibition Centre

Month 2009 2010 2011 2012 2013 2014 2015 2016 2017

January 154 113 154 110 55 56 74 115

February 139 60 44 60 76 53 50 41

March 304 312 207 373 271 289 350

April 551 925 807 732 778 699 959 807

May 1551 1433 974 965 1042 801 931 954

June 1535 1769 1154 1114 1306 1053 971 1274

July 1951 2345 1489 1193 1303 964 847 1458

August 1607 1916 1225 1131 1141 822 1006 1093

September 1433 1816 1251 1299 1120 770 1031 972

October 1259 1325 861 556 601 464 569 615

November 320 512 292 136 212 143 302 275

December 180 182 108 65 65 57 43 24

Table showing visitation on board the PV Jandra

0

500

1000

1500

2000

2500

2009

2010

2011

2012

2013

2014

2015

2016

2017

Month 2010 2011 2012 2013 2014 2015 2016 2017

January Not Cruising Not Cruising Not Cruising Not Cruising Not Cruising Not Cruising Not Cruising Not Cruising

February 25 Not Cruising Not Cruising Not Cruising Not Cruising Not Cruising Not Cruising Not Cruising

March 213 Not Cruising Not Cruising Not Cruising 64 290 513

April Not Cruising 1008 519 442 980 1035 888

May 1325 932 1035 894 1123 917 1036

June 1459 1241 1003 984 890 240 1075

July 1578 1386 1238 1300 1059 1197 1624

August 1165 1186 640 1194 1041 1212 1159

September 1429 1411 1459 1215 900 1099 638

October 188 1085 760 830 631 550 Not Cruising

November Not Cruising Not Cruising 423 403 Not Cruising Not Cruising

December Not Cruising Not Cruising 180 20 Not Cruising Not Cruising 45

Total 7382 8249 7257 7282 6688 6540 6978





Please note that work is yet to commence on the Stakeholder Survey and update of Tourism Plan. I expect this to start soon. While this has yet to commence, local tourism operators have had input into the Community Strategic Plan. Resolution

119/2017 That Council note the information in the Tourism and Development Manager’s Activity Report as presented to Council on Monday, 27th March 2017 be noted. Moved Cr Dorrington Seconded Cr Barton Carried Unstarred

Phil Johnston Manager of Tourism & Development Land Valuation Manager of Corporate Services, Leonie Brown tabled a copy of a summary of the changes to the valuations within the Shire. A copy was distributed to all Councillors. General Manager, Ross Earl advised that the changes to the valuations had been advertised and queries were to be referred to the Valuer General. Cr Cole returned to the meeting at 11.10am

CLOSED SESSION OF COUNCIL

Matters deemed to be of an urgent nature The Mayor, Councillor Barry Hollman indicated that he would like to discuss as a urgent matter, the issue of the recent spike in anti-social behaviour in Bourke, however, some of the information had been relayed to him in confidence by individuals who thought that the matter should be referred to Closed Council. Pursuant to section 10A (2) (a), the public were invited to make representations to the Council Meeting before the meeting was closed, as to whether the meeting should be closed to consider the identified CONFIDENTIAL report. No members of the public made representation. Resolution at 11.19am

120/2017 1. That Council move into Closed Council to consider business identified, together with any late

reports tabled at the meeting. 2. That pursuant to section 10A (1)-(3) of the Local Government Act 1993, the media and public be

excluded from the meeting on the basis that the business to be considered is classified confidential under the provisions of section 10A(2) as outlined above

3. That the correspondence and reports relevant to the subject business be withheld from access to the media and public as required by section 11(2) of the Local Government Act 1993.

Moved Cr Barton Seconded Cr Bartley Carried






121/2017 That Council resume Standing Orders in open Council. Moved Cr Barton Seconded Cr Bartley Carried

RESOLUTIONS FROM CLOSED SESSION

Resolution

122/2017 That Council invite the Secretary of the Department of Family & Community Services to address Council on the sources and allocation of funds directed to community welfare services in Bourke. Moved Cr Thompson Seconded Cr Dorrington Carried

Resolution at 12.04pm

123/2017 That Council Suspend Standing Orders for a presentation from Dr Sally Torr regarding her involvement in the Primary Health System and to conduct a Citizenship Ceremony for Dr Sheik Hayder and his daughter Aura Hayder. Moved Cr Barton Seconded Cr Davis Carried

Resolution at 12.24pm

124/2017 That Council resume Standing Orders Moved Cr Stutsel Seconded Cr Dorrington Carried

There being no further business the meeting closed at 12.25pm