book 2 of 2 - city of casey · 3 12 21-3 community christmas carols in ... christmas carols...

Council Meeting Tuesday, 2 September 2008

Notice and Agenda of Meeting to be held in the Council Chamber,

Magid Drive, Narre Warren

Commencing at 6.30 p.m.

Chairperson: Mayor Cr Janet Halsall, JP Members: Deputy Mayor Cr Colin Butler Councillor Kevin Bradford Councillor Steve Beardon Councillor Michael Farley Councillor Brian Hetherton Councillor Mick Morland Councillor Paul Richardson Councillor Wayne Smith, JP Councillor Rob Wilson Councillor Lorraine Wreford

Chief Executive Officer: Mike Tyler

Vision – “What we want to achieve” A place where people can enjoy:

a safe, secure and quality lifestyle cultural and economic opportunities being part of a vibrant, interactive and diverse community

in an attractive, healthy and sustainable environment. Purpose – “How we are going to get there” The City of Casey, through leadership and community partnership, will:

promote city pride consult, communicate and be accountable foster community development provide quality services manage growth with balanced development improve opportunities for learning, business and employment

BOOK 2 OF 2

ORDER OF BUSINESS

1. Reading of the Prayer 2. Statement of Acknowledgement 3. Apologies 4. Confirmation of Minutes of:

Council Meeting held on 19 August 2008

5. Declaration by Councillors of any Interest or Conflict of Interest pursuant to

Sections 77A and 79 of the Local Government Act 1989 (the Act) in any items on the Notice Paper. (Note that Sections 77A(4) and 79(1)(a) of the Act require Councillors to disclose the nature of an Interest or a Conflict of Interest immediately before the relevant consideration or discussion).

6. Public Question Time 7. Consideration of Reports of Committees

Audit & Ethics Committee Meeting held on 21 August 2008 Planning Committee Meeting held on 26 August 2008

8. Consideration of Officers’ Reports

Casey’s Communities Leading Casey Planning Casey Building Casey

9. Petitions and Joint Letters 10. Notices of Motion

11. Reports by Council Delegates 12. Urgent Business 13. Council “In Camera”

I N D E X T O C A S E Y ’ S C O M M U N I T I E S R E P O R T 2 S e p t e m b e r 2 0 0 8

SECTION ITEM PAGE FILE WARD

(if applicable)

SUBJECT

Community Services

Arts & Leisure 1 1 65-7-10-1 2008/2009 Event Grants Second Round

2 6 26-14 2008/2009 Summer Season Sportsground Allocations

3 12 21-3 Community Christmas Carols in Casey

4 19 26-14 River GumCountry Football Netball Grant Application - Doveton Football & Netball Club

Children's Services 5 22 90063.PG Sealing of Documents -

Kindergarten Licence Renewal

Community Development 6 23 25-1-2-1/1 2008 James B Connolly Games

7 35 25-1-1 Access and Inclusion Advisory Committee Minutes

8 39 25-1-6 Casey's Global Friendships

9 50 65-7-11 Living Libraries

Corporate Services

Customer Service 10 55 62-16-4 Building Fines

11 72 31-1 Domestic Animal Management Plan

12 106 21-14-36 Recreational Vehicles

Planning & Development Services

City Living 13 112 6807.280PG River Gum Hampton Park Bowls Club

14 114 71-67-17 River Gum Hampton Park Community Renewal

15 118 26-14-4-17.TC Springfield Narre Warren Tennis Club

16 123 65-21-3 Netball, Basketball and Baseball

17 129 26-20-2 Outdoor Exercise Equipment

I N D E X T O C A S E Y ’ S C O M M U N I T I E S R E P O R T 2 S e p t e m b e r 2 0 0 8


(if applicable)

SUBJECT

Planning & Development Services Cont.

Strategic Development 18 132 71-85 Mayfield Hospital Services in the South East

Region

I N D E X T O L E A D I N G C A S E Y R E P O R T 2 S e p t e m b e r 2 0 0 8


(if applicable)

SUBJECT

Executive Services

Organisational Strategy

1 1 48-10 & 11-15 2007-2008 Performance Statement – In Principle Approval

Corporate Services

Finance 2 6 11-15 2007-2008 Draft Annual Standard Statements and Financial Statements

General 3 9 11-4-1 Ward Allocation Requests

Planning & Development Services

City Living 4 11 52-7-13-4 Community Facility Funding Program – 2009/2010 Major Facilities

I N D E X T O P L A N N I N G C A S E Y R E P O R T 2 S e p t e m b e r 2 0 0 8


(if applicable)

SUBJECT

Planning and Development Services

Strategic Development

1 1 71-67-26/1VIR Springfield Casey Gardens Development Plan

2 8 79-3-1 Four Oaks/ Edrington

Narre Warren North

I N D E X T O B U I L D I N G C A S E Y R E P O R T 2 S e p t e m b e r 2 0 0 8


(if applicable)

SUBJECT

Planning & Development

Building Services

1 1 57020.pg Mayfield Codrington Street Toilet block, Cranbourne

2 3 BM C04009 Contract No C04009 - Provision of Building Management Services

Strategic Development

3 5 54-1-3 Springfield Post Box Provision at the Amberly Park Activity Centre

Tender Report – Acceptance and Sealing

Engineering & Environment

4 9 C09008 Contract No. C09008 - Bituminous Resealing and Asphalt Resurfacing of Various Roads for Year 2008/09

5 11 C09009 Contract No. C09009 – Replacement of Concrete Kerb and Channel, Paving and Associated Works for Year 2008/2009

I N D E X T O N O T I C E S O F M O T I O N 2 S e p t e m b e r 2 0 0 8

COUNCILLOR NO. PAGE WARD

(if applicable)SUBJECT

Notices of Motion

Beardon 2140 Traffic Calming Measures Courtney Avenue

Richardson 2141 Camms Road Footpath and Speed Humps

Richardson 2142 Traffic Signals Crawley Rd, Narre Warren

Farley 2143 Behaviour of Geese – Civic Centre

Wilson 2144 Gymnastics Group – Endeavour Hills

Wilson 2145 Endeavour Hills Uniting Neighbourhood Ctre

Wreford 2146 Moondarra Drive Intersections

Farley 2147 Gaming Taskforce

I N D E X T O R E P O R T S B Y C O U N C I L D E L E G A T E S 2 S e p t e m b e r 2 0 0 8

COUNCILLOR NO. PAGE WARD

(if applicable)

SUBJECT

Delegates Reports

Cr Wilson 1 1 SEATS Meeting Report

2 Casey Lighting Taskforce

3 Casey Cardinia Local History Reference Group

4 Casey Fields Steering Committee

5 Casey Technology Park Structure Plan Steering Committee

6 Committee to Review the Complaints Against Councillor Policy

7 Community Projects Officer, Monash University

8 Endeavour Hills Activity Structure Plan Committee

9 Metropolitan Waste Management Group

10 One Stop Youth Centre Committee

11 Soldier Settlement Committee

12 South East Australian Transport Strategy

Casey's Communities

Council Meeting Page 1

Community Services 2 September 2008 Arts & Leisure Item 1 2008/2009 Event Grants Second Round 65-7-10-1 Robyn Bowen Council Plan Reference: 1.3

Purpose of Report: To recommend the allocation of funds for the second round of Event Grants for 2008/2009.

Background The City of Casey seeks to work co-operatively with groups and organisations to develop and provide a range of events for residents. To this end, Council has established an Event Grants and Sponsorships Program to assist with the conduct of these events. The criteria used to determine which events will receive an Event Grant, is aligned to the City of Casey Events Policy. The Policy recognises that events and festivals can play a key role in building strong communities through: • Providing opportunities for cultural enrichment, leisure, arts and sport. • Enhancing community identity and making Casey a better place to live. • Promoting economic vitality for host communities and building the profile of the area. • Creating volunteer participation and skill development opportunities. • Enhancing civic pride. The City of Casey’s Events Vision is:

The City of Casey supports a diverse range of events which contribute to community development, enhance the quality of life of residents, provide cultural and economic opportunities and are accessible and safe for the broader community.

Event Grants Categories have been established for: 1. Established Events: Assistance grant for established community events that offer

an innovative element to their event and cater for residents from across the municipality.

2. New & One Off Events: Seeding grant for new community events or special one-off community events that cater for residents from across the municipality.

Established Event and New and One-Off Events have two rounds of funding each year.

2008/2009 Event Grants Second Round Funding Recommendations In June 2008, Council invited the community to apply for the second round of 2008/2009 Event Grants, with applications closing on 31 July 2008. Event Grants were promoted to the community through advertisements in local newspapers, in the Events Calendar and on Council’s website. A mail out to community groups was also undertaken to those groups previously requesting application forms. By the closing date, 30 applications were received for Established, New and One-off Events. Of these, 10 applications were eligible with ten applications recommended for funding.

Casey's Communities


Community Services 2 September 2008 Arts & Leisure Item 1 2008/2009 Event Grants Second Round Cont. A panel comprising the Mayor, Cr Janet Halsall, and three community representatives, with support from Council’s Events Co-ordinator, was convened on 20 August 2008 to assess the ten eligible applications and make recommendations. Prior to the meeting, the Selection Panel was sent copies of each application and a spreadsheet summarising the applications, along with selection and assessment criteria. Applications were judged upon information provided by each group/organisation, with the successful submissions being those that met the assessment criteria for that grant category and demonstrated significant community benefit. A total amount of $22,260 has been allocated in Council’s 2008/2009 Budget for the 2008/2009 Event Grants Program. The Event Grants Program has two funding rounds per year. An amount of $9,700 was allocated in the first round of funding with $12,560 remaining for allocation in the second round. The Panel has recommended that ten applications be funded as follows:

Details of Applicant

Details of Proposed Project/Event/Initiative

Type of Funding

Amount Sought

Amount Recom’d

Coastal Villages Festival Inc.

Coastal Villages Festival - a street parade which includes local schools and community groups, activities include a pet show, billycart derby, fishing competition, fire brigade display, snake display, and rides suitable for all ages.

Established $ 2,000 $ 1,500

Cranbourne Lions Concert Band Inc

Casey Concert Band Festival - An annual event which allows concert bands from Casey and surrounding areas to perform a wide variety of Concert Band music to an audience.


Hope Christian Centre Casey Inc

Carols By Candlelight - A free carnival for families of Cranbourne North and surrounding areas. A traditional Carols by Candlelight event, predominantly made up of local performers.


Casey's Communities


Community Services 2 September 2008 Arts & Leisure Item 1 2008/2009 Event Grants Second Round Cont.

2008/2009 Event Grants Second Round Funding Recommendations

Details of Applicant Details of Proposed Project/Event/Initiative

Type of Funding

Amount Sought

Amount Recom’d

Narre Warren North Uniting Church And Community Carols Committee

Narre Warren North Community Carols - Christmas Carols presented to the community, including local entertainment.


Oasis Christian Outreach Centre

Narre Warren South Carols By Candlelight 2008 - Local community groups and businesses showcase and provide food and activities to local families. The event ends with a spectacular fireworks display.


Rotary Club of Cranbourne Inc

Rotary Club of Cranbourne Carols by Candlelight - A pre-Christmas, Christmas Carols festival featuring local artists and audience participation aimed at young families and children.


South Eastern Christian Centre Inc

Endeavour Hills Community Carols - A family program of Christmas Carols singing and entertainment in an outdoor setting, accompanied by the provision of food and drinks plus fireworks, and supported by numerous churches throughout Endeavour Hills.

New or One-Off $ 1,000 $ 1,000

Spiritworx Incorporated

2009 Casey Streetball Championships - Streetball championships will be held in four different venues within Casey, and it will comprise of up to 48 teams (approx. 200 players) in four divisions (U15s, U17s, U19s and Open).


Casey's Communities


Community Services 2 September 2008 Arts & Leisure Item 1 2008/2009 Event Grants Second Round Cont.

Details of Applicant Details of Proposed Project/Event/Initiative

Type of Funding

Amount Sought

Amount Recom’d

The Chinese Xinjiang Senior Citizens

Australia Day Multi-Cultural Concert - Cultural songs and dances from various locations and provinces of China, Tai-Chi and magic demonstrations. There will also be performances by other local ethnic communities such as the Russian, Polish and Phillipino Groups.

New or One Off $ 2,000 $ 560

Tooradin Foreshore Committee of Management

Christmas On The Foreshore - A Christmas atmosphere for families to participate, listening to Christmas carols, visit from Santa, jumping castle, clowns, magicians, face painting, parachute display, fireworks, etc.


Total $16,200 $12,560 Each grant recipient will be required to sign an Event Grant Agreement, a post event report and acquittal of the event and to acknowledge the grant from the City of Casey in their marketing.

Conclusion The projects identified by the Selection Panel to be funded, have met the assessment criteria, and will be able to meet the aims and objectives outlined under the Event Grants and Sponsorship Program. The Panel has recommended that eight Established Event Grant applications and two New or One-off applications be funded to a total of $12,560.

Recommendation 1. That the recommended allocation of funds for the 2008/2009 Event Grants

Second Round as detailed below be adopted:

• Coastal Villages Festival Inc. $1,500 • Cranbourne Lions Concert Band Inc. $1,500 • Hope Christian Centre Casey Inc. $1,500 • Narre Warren Nth Uniting Church and Community Carols Committee $1,000 • Oasis Christian Outreach Centre $1,500 • Rotary Club of Cranbourne Inc. $1,000 • South Eastern Christian Centre Inc. $1,000 • Spiritworx Incorporated $1,000 • The Chinese Xinjiang Senior Citizens $560 • Tooradin Foreshore Committee of Management $2,000 _______

Total $12,560

Casey's Communities


Community Services 2 September 2008 Arts & Leisure Item 1 2008/2009 Event Grants Second Round Cont. 2. That all applicants be advised of the outcome and thanked for their application. 3. That the community representatives be thanked for their involvement in the

Selection Panel.

Casey's Communities


Community Services 2 September 2008 Arts & Leisure Item 2 2008/2009 Summer Season Sportsground Allocations 26-14 Robyn Bowen Council Plan Reference: 1.10

Purpose of Report: To make recommendations to Council on the 2008/2009 summer season sportsground allocations at active recreation reserves.

Background Sporting clubs at active recreation reserves participating in summer sports were written to seeking applications for use of Council reserves for the 2008/2009 summer season. Summer sports include softball, baseball, cricket, touch football, dog obedience and athletics. The summer season commences on 1 October 2008 and concludes on 31 March 2009. The application required each club to advise of the reserve they were applying for, contact persons, incorporation number, details of public liability insurance and requirements for usage. As a new initiative this season the application also asked for statistical information regarding team numbers, breakdown of male, female, junior and senior members and demographic details for each club. The information will assist Council officers with funding applications and gaining a better understanding of Casey’s community sporting clubs. Council’s application form requires each user group to acknowledge Council’s Tenancy Agreement and abide by these conditions. Furthermore, each user group allocated to a reserve will be required to have two representatives on the Committee of Management for that reserve. In order to accommodate the high demand for use of recreation reserves by sporting clubs, a number of joint use agreements exist between Council and/or Department of Education and Early Childhood Development and School Councils, enabling community use of school facilities outside school hours. Allocation of Sports Grounds A small number of clashes in requests for sportsgrounds were received however previous users have been given preference in the allocation of grounds if their tenancy has been problem free. Where necessary, Council officers have liaised with representatives of the relevant leagues, local associations and state sporting associations to confirm allocations. Officers will seek to verify incorporation and public liability insurance details of each club, prior to the season commencing. At the time of preparing this report Council officers were continuing to work with the Dandenong District Cricket Association (DDCA), West Gippsland Cricket Association (WGCA) and Mornington Peninsula Cricket Association (MPCA) to accommodate all cricket teams.

Casey's Communities


Community Services 2 September 2008 Arts & Leisure Item 2 2008/2009 Summer Season Sportsground Allocations Cont. Changes to Water Restrictions The water authorities have made changes to the water restrictions and how Local Governments can use water on sportsgrounds. Local Governments have been given the choice of watering 1 in 4 sportsgrounds on certain days and between certain times or choose to be provided with a water allocation (the same amount of water that was used over the previous 12 month period) to use as required. This new process gives Local Governments like Casey, who are managing a growth corridor, more flexibility to spread potable water between existing facilities and new facilities currently being developed. An analysis of all grounds has been undertaken and a plan devised as to the amount of potable and recycled water that will be used to undertake sportsground maintenance over the spring/summer period. Sportsground Maintenance Park Services will continue the rolling program of converting sportsgrounds to warm season grass in order to increase surface durability and reduce reliance on irrigation. The following sportsgrounds used for summer/winter sports will be converted to warm season grass over the coming spring/summer growing period: • Clyde Reserve (Oval) • Hallam Reserve (Oval) • J&P Cam Reserve (Right Oval) • Pearcedale Reserve (Oval 1) These works will have an effect on a number of sports clubs who may or may not be able to use these grounds in the Summer 2008/2009 season. The sports clubs and the cricket associations to which they belong have been contacted and Council officers are working with the stakeholders to ensure that the clubs can continue to operate and compete this season. Once again winter sports will not be allocated sportsgrounds in the Summer 2008/2009 season. The following sportsgrounds used for winter sports will be converted to warm season grass over the coming spring/summer growing period: • Chalcot Lodge Reserve • James Cook Reserve • Reema Reserve All grounds not being used for summer sports will undergo maintenance by Park Services. The grounds that underwent maintenance last summer season require time to mature and further establish. Other grounds will undergo sprigging to varying degrees.

Casey's Communities


Community Services 2 September 2008 Arts & Leisure Item 2 2008/2009 Summer Season Sportsground Allocations Cont. Roll out Wickets Due to the continued growth of clubs, Council officers have had to investigate alternative options to accommodate additional junior sides. Portable roll-out wickets have previously been utilised to accommodate the high number of Under 11 teams. The provision of three additional roll-out wickets will create grounds access for three clubs for the forthcoming season by utilising turf wickets and other appropriate available reserves that do not have synthetic wickets. Victorian Sunday Cricket Association (VSCA) Council officers have received numerous complaints from Committees of Management regarding a number of clubs participating in the Victorian Sunday Cricket Association (VSCA). The complaints refer to pavilion keys not being returned on time, monies owing to Committees of Management, facilities being left unsecured at times, clubs not nominating representatives on the Committee of Management and the Committees of Management being unable to make contact with representatives from these clubs in order to follow up on these issues. The Committees of Management have had to spend a great deal of time attempting to address these issues both during and after the completion of the season. Council officers have therefore met with the President of the Victorian Sunday Cricket Association, who acknowledged the ongoing issues raised by the Committees of Management. As a result of this meeting the following steps were agreed in order to address these issues this season: • The Victorian Sunday Cricket Association (VSCA) is to affiliate with Cricket Victoria by

joining the Victorian Metropolitan Cricket Union. • The VSCA is to apply for all grounds on behalf of the clubs to ensure that both Council

and the VSCA understand the needs of the clubs with regards to facilities. • Once the ground allocations have been approved by Council, meetings will be

arranged between the Association President, Council officers, club representatives and the Committees of Management for each reserve so that the terms of the allocations can be discussed and agreed to by all parties.

• Clubs will be asked to contribute to the yearly fees and charges up front so that the Committees of Management do not have to chase payments after the conclusion of the season.

• A bond for keys may be asked for by the Committees of Management that have experienced problems in the past in regards to collecting keys.

Council officers will continue to monitor the use of facilities by all clubs and will endeavour to assist Committees of Management, where necessary, in dealing with any issues involving user groups.

Casey's Communities


Community Services 2 September 2008 Arts & Leisure Item 2 2008/2009 Summer Season Sportsground Allocations Cont. Demand for Sportsgrounds Sportsgrounds within the City of Casey are at capacity for cricket with all available grounds applied for and being utilised this season. With demand for grounds for junior cricket increasing steadily over the past few years the growth is expected to continue in the short term. This growth will transfer into demand for senior cricket timeslots as the population ages. Whilst Cricket Victoria are encouraging cricket associations to explore all options in terms of competition times and formats the local cricket associations and clubs have been reluctant to embrace these changes. Currently the City of Casey’s cricket grounds are at capacity on Saturday mornings and afternoons, however mid-week twilight and Sunday competition is very limited. The associations have commenced playing some games on Friday evenings however there is the scope to schedule more age groups in mid-week twilight competitions. Council officers will formally approach Cricket Victoria in regards to this issue so that Council and the state sporting association can work together to continue to facilitate the growth of cricket within the City of Casey. Conclusion At the time of preparing this report Council officers were continuing to work with the Dandenong District Cricket Association (DDCA), West Gippsland Cricket Association (WGCA) and Mornington Peninsula Cricket Association (MPCA) to accommodate all teams. Park Services will continue the rolling program of converting sportsgrounds to warm season grass. The following sportsgrounds will be converted to warm season grass over the coming spring/summer growing period: • Clyde Reserve (Oval) • Hallam Reserve (Oval) • J&P Cam Reserve (Right Oval) • Pearcedale Reserve (Oval 1) • Chalcot Lodge Reserve • James Cook Reserve • Reema Reserve Due to the continued growth of clubs, Council officers have had to investigate alternative options to accommodate additional junior sides. Portable roll-out wickets have previously been utilised to accommodate the high number of Under 11 teams. The provision of three additional roll-out wickets will create grounds access for three clubs for the forthcoming season by utilising turf wickets and other appropriate available reserves that do not have synthetic wickets.

Casey's Communities


Community Services 2 September 2008 Arts & Leisure Item 2 2008/2009 Summer Season Sportsground Allocations Cont. Following the receipt of numerous complaints regarding clubs participating in the Victorian Sunday Cricket Associations (VSCA), Council officers have met with the Association President, who acknowledged the ongoing issues raised by the Committees of Management. As a result of this meeting the following steps were agreed in order to address these issues this season: • The Victorian Sunday Cricket Association (VSCA) is to affiliate with Cricket Victoria by

joining the Victorian Metropolitan Cricket Union. • The VSCA is to apply for all grounds on behalf of the clubs to ensure that both Council

and the VSCA understand the needs of the clubs with regards to facilities. • Once the ground allocations have been approved by Council, meetings will be

arranged between the Association President, Council officers, club representatives and the Committees of Management for each reserve so that the terms of the allocations can be discussed and agreed to by all parties.

• Clubs will be asked to contribute to the yearly fees and charges up front so that the Committees of Management do not have to chase payments after the conclusion of the season.

• A bond for keys may be asked for by the Committees of Management that have experienced problems in the past in regards to collecting keys.

Recommendation That Council adopts ground allocations for the 2008/2009 Summer Season as presented in Attachment A subject to resolution of any outstanding payment of debt, proof of incorporation, public liability insurance and affiliation to the relevant State Sporting Association prior to 1 October 2008.

Casey's Communities


Community Services 2 September 2008 Arts & Leisure Item 2 2008/2009 Summer Season Sportsground Allocations Cont.

ATTACHMENT A This attachment is circulated separately.

Casey's Communities


Community Services 2 September 2008 Arts & Leisure Item 3 Community Christmas Carols in Casey 21-3 Robyn Bowen Council Plan Reference: 1.2

Purpose of Report: To report on the future of Christmas Carols events within the City of Casey. Deferred from 19 August 2008 Council Meeting.

Background At its meeting on 19 August 2008 Council, in considering the future of Christmas Carols events within the City of Casey resolved:

That this item be deferred to the next Council meeting and a briefing paper be provided to Councillors prior to the Council meeting.

Information was circulated to Councillors on 27 August 2008 addressing the questions which arose at the 19 August Council Meeting. The report presented to the Council Meeting on the 19 August 2008 is included in Attachment A. Additional Christmas Carols Event Funding On 20 August 2008 a Grants Panel met comprising the Mayor, Cr Janet Halsall, and three community representatives, with support from Council officers to assess the 2008/2009 Event Grants Second Round applications. The panel has recommended funding a further six Christmas Carols events, at the total cost of $8,000. It should be noted that when Council adopted the new Events Policy and Events Grants Guidelines, the maximum Event Grant available for established events such as Christmas Carols was increased from $1,000 to $2,000.

Conclusion Information was circulated to Councillors on 27 August 2008 addressing the questions which arose at the 19 August Council Meeting. The report presented to the Council meeting on the 19 August 2008 is included in Attachment A. The City of Casey saw 12 community Christmas Carols events take place in 2007. Council does not currently have the authority to stop and/or place limitations on the number of community Christmas Carols organised by community groups throughout the municipality unless the organisation is utilising a Council venue in which case Council could refuse access. This is contrary to the purpose and aims of providing community facilities and to Council’s adopted Community Development Principles, and is not an action recommended by Council officers. The City of Casey Community Development Principles provide a framework to ensure individuals, communities and networks are connected to one another. Limiting the location and number of events is contrary to those principles, of Inclusiveness, Collaboration, Capacity Building, Equity and Responsiveness.

Casey's Communities


Community Services 2 September 2008 Arts & Leisure Item 3 Community Christmas Carols in Casey Cont. Council has currently approved funding of $13,000 for three 2008 Christmas Carols events. Carols by Candlelight – Berwick Church of Christ has been allocated Event Sponsorship funding and Hampton Park Carols by Candlelight – Casey Life Church Assembly of God and Carols at Myuna Farm – Doveton Baptist Benevolent Society Inc. have each received an Event Grant. (Please note that Carols at Myuna Farm was omitted from the report on 19 August 2008). A further six Christmas Carols events, are recommended to receive a total of $8,000 as part of the 2008/2009 Event Grants Second Round funding with the report to be considered as another item on this Agenda.

Recommendation That the report be noted.

Casey's Communities


Community Services 2 September 2008 Arts & Leisure Item 3 Community Christmas Carols in Casey Cont.

ATTACHMENT A

Casey's Communities



ATTACHMENT A

Casey's Communities


Community Services 2 September 2008 Arts and Leisure Item 4 Country Football Netball Grant Application - River Gum Doveton Football & Netball Club 26-14 Robyn Bowen Council Plan Reference: 1.10

Purpose of Report: To seek Council approval for the submission of a grant application to Sport and Recreation Victoria for floodlighting at Doveton Football and Netball Club under the Country Football and Netball Program.

Background Council at its meeting of 20 May 2008, in considering an item of General Business submitted by Cr Wilson, resolved:

That officers report to the next Council meeting on issues raised in this report. The report discussed facilities at Robinson Recreation Reserve, Doveton and Robert Booth Recreation Reserve, Hampton Park. A report was presented to the Council meeting of 3 June 2008 advising Council that further time was required to research all issues raised and that a report would be presented to the Council meeting of 17 June 2008. In relation to Robinson Reserve, Doveton, Council officers undertook some initial investigation and advised Council at it’s meeting of 17 June 2008 that the installation of floodlights in a reserve for the playing of Australian Rules football involves 4 light towers with 6 x 2000 watt globes on each tower. Council’s Minor Capital Works at Community Facilities Policy states the following in regards to lights:

For some sports lighting is a standard requirement to ensure the success and viability of a club. This is particularly so for adult winter sports, eg. football, netball, soccer, for training and for sports such as tennis where there is an increasing demand for evening play. Council is responsible for the provision of basic standard lighting and any upgrade will require a club contribution of 50%. In addition the funding of initial lighting should be based upon documented need eg. the existence of senior winter sport at a reserve, or proof of demand for evening tennis competition.

The funding of lights to a match standard is the responsibility of the club and is eligible for submission under Council’s Minor Capital Works at Community Facilities Program on a $1:$1 basis.

Casey's Communities


Community Services 2 September 2008 Arts and Leisure Item 4 Country Football Netball Grant Application – Doveton Football & Netball Club Cont. On 22 May 2008, Council officers received an Expression of Interest from Doveton Football Club under the Sport and Recreation Victoria Country Football and Netball Program. The proposal is to install lighting on both the Robinson Recreation Reserve oval and netball court, to enable training to be conducted under match conditions and for night games. The process for submission of applications is that clubs submit an Expression of Interest to Council. Councils can then choose to endorse a project proposal and submit applications to Department of Planning and Community Development for funding consideration. Funding ratios that apply to any City of Casey projects are SRV$1.5:$1local. Council is able to apply for one grant of up to $60,000 and two grants of up to $20,000 in each financial year. No other Expressions of Interest have been received from City of Casey sporting clubs under this funding program in the current financial year. An inspection of the floodlighting has been undertaken and Council officers have been advised that the wooden poles and light fittings currently servicing the football oval are nearing the end of their lifespan and the training lights associated with the netball court are insufficient to meet the training needs of the netball players. The project will provide significant benefit to the football club through improved training conditions and also in providing a venue capable of hosting night matches. This will provide a significant point of difference to the Doveton Football Club as very few clubs in the Mornington Peninsula Nepean Football League are able to schedule fixtures at night. The upgraded netball training lights will significantly increase the capacity of the netball club, enabling them to facilitate increased numbers and operate in improved conditions. The quotation for the installation of match standard floodlighting to the football oval and training standard floodlighting to the netball court at Robinson Recreation Reserve is approximately $133,000 of which $34,000 is attributed to the upgrade to match standard lighting on the oval. In line with current Council policy the Doveton Football Club are responsible for contributing to this amount on a $1:$1 basis and has therefore been advised that their contribution to the proposed project is $17,000. Doveton Football Club has confirmed their commitment in writing to contribute this amount to the project. Council is able to apply for $60,000 from Sport and Recreation Victoria under the Country Football and Netball Program, leaving a shortfall of $56,000 that would need to be contributed by Council if the project is supported. If the funding submission were successful Council would be required to complete the project during the 2008/2009 financial year and as such Council’s contribution of $56,000 could be referred to the 2008/2009 Mid Year Budget Review. The Doveton Football Club has obtained letters of support for the project from their affiliate association for both football and netball, the Mornington Peninsula Nepean Football League, The Hon Tim Holding, Minister for Water, Minister for Finance, Minister for Tourism and Major Events, Member for Lyndhurst, The Hon John Pandazopoulos, Member for Dandenong and The Hon Anthony Byrne MP, Member for Holt.

Casey's Communities


Community Services 2 September 2008 Arts and Leisure Item 4 Country Football Netball Grant Application – Doveton Football & Netball Club Cont.

Conclusion Council officers have received an Expression of Interest from Doveton Football Club under the Sport and Recreation Victoria Country Football and Netball Program. The proposal is to install lighting on the Robinson Recreation Reserve oval to enable training to be conducted under match conditions and for night games, and to upgrade netball training lights to an appropriate standard for training. An inspection of the floodlighting has identified that the wooden poles and light fittings currently servicing the football oval are nearing the end of their lifespan and the training lights associated with the netball court are insufficient to meet the training needs of the netball players. The project will provide significant benefit to the football club through improved training conditions and also in providing a venue capable of hosting night matches. This will provide a significant point of difference to the Doveton Football Club as very few clubs in the Mornington Peninsula Nepean Football League are able to host fixtures at night. The upgraded netball training lights will significantly increase the capacity of the netball club, enabling them to facilitate increased numbers and operate in improved conditions. The total project cost is approximately $133,000 of which $34,000 is attributed to the upgrade to match standard lighting on the oval. In line with current Council policy the Doveton Football Club are responsible for contributing to this amount on a $1:$1 basis and has therefore been advised that their contribution to the proposed project is $17,000 which has been agreed by the club. If the funding submission were successful Council would be required to complete the project during the 2008/2009 financial year and as such Council’s contribution of $56,000 could be identified from within the 2008/2009 Mid Year Budget Review.

Recommendation 1. That Council endorse a submission for football and netball floodlighting at

Robinson Reserve, Doveton under Sport and Recreation Victoria’s Country Football and Netball Program.

2. That, if successful, Council acknowledge its requirement to provide a match

funding contribution of $56,000 and that this amount be referred to the 2008/2009 Mid Year Budget Review.

Casey's Communities


Community Services 2 September 2008 Children's Services Item 5 Sealing of Documents - Kindergarten Licence Renewal 90063.PG Colette Mc Mahon Council Plan Reference: 1.6

Purpose of Report: To seal the application to renew the licence for Council to operate a Children's Service at Lynbrook Kindergarten.

Background Under the Children’s Services Act 1996 and the Children’s Services Regulations 1998, Council, as the Licensee of Registered Children’s Services, must lodge renewal applications for centres upon expiry of the current licences. Lynbrook Kindergarten’s Licence expires on the 10 January 2009. Documentation for licence renewals has to be forwarded to the Department of Education and Early Childhood Development two months prior to the expiry date (10 November 2008).

Recommendation That the Common Seal of Casey City Council be affixed to the Application to Renew a Children’s Service Licence to operate a Children’s Service at Lynbrook Kindergarten, 25i River Redgum Place, Lynbrook.

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Community Services 2 September 2008 Community Development Item 6 2008 James B Connolly Games 25-1-2-1/1 Janette Green Council Plan Reference: 1.1

Purpose of Report: To provide Council with the minutes of the 2008 Connolly Games Organising Committee meeting held on Tuesday, 19 August 2008.

Background As an Advisory Committee of Council, Minutes of the 2008 Connolly Games Organising Committee are required to be presented to Council. Attached for information are the minutes of the 2008 Connolly Games Organising Committee meeting held on Tuesday, 19 August 2008 (Attachment A). The 2008 James B Connolly Games contingent departed Melbourne on 27 June 2008 and returned on 15 July 2008. The contingent of 34 participated in a sporting and cultural exchange to Casey’s Sister City, Springfield, Ohio, USA. Issues addressed at this meeting included: • Publicity

Overall, the 2008 James B Connolly Games received good coverage in the local media with over 20 separate articles and advertisements appearing in local newspapers between July 2007 and August 2008. All articles were very positive and supportive and the related publicity for the major sponsor, Chemmart was pleasing.

The contingent also received good coverage in Ohio during the exchange with articles appearing in the Springfield News and Enon Messenger. The local papers assisted in creating community interest in the sports program by writing about the 2008 James B Connolly Games and advertising the sports schedule to attract spectators.

• Website

As part of the 2008 James B Connolly Games, the City of Casey maintained current and detailed information on the City of Casey website during the exchange. A travel journal detailing daily activities, itinerary and sports results was posted regularly. Photos were uploaded as they came through via email from the contingent in the US. Many positive comments were received by Council officers from parents with regard to the website and it was a well used and valuable resource for parents. This means of communication was possible due to regular email and phone calls between Council Officers in the US and Casey.

A detailed statistical analysis of website activity provides some interesting data on the frequency of use, pages visited and content viewed. In total during the 2008 James B Connolly Games period, there were 2583 page views for the Connolly Games section of the Casey website.

Casey's Communities


Community Services 2 September 2008 Community Development Item 6 2008 James B Connolly Games Cont. • Springfield Meeting report

A formal meeting between organisers from both Casey and Springfield was held during the exchange. There is a clear indication that there will be a return visit from a Springfield contingent in 2010. Several people from Casey and Springfield indicated interest in being part of the exchange as a committee member or host family.

The connections and links between the people within the Casey group and between the Australians and the Americans of Ohio remain strong and have been strengthened by this visit. Friendships have been formed which will continue after this visit.

• Finance Update

An updated income and expenditure report was considered by the Organising Committee. At financial year ending 30 June 2008, there was a surplus of $2780.08. Some expenses have been incurred in this financial year and in order to manage these and further expenses it was recommended that this money be carried forward into the 2008/2009 financial year. After July expenses have been accounted for, there is an estimated amount of $1441 remaining. The Organising Committee recommended expending these funds on the framing of memorabilia including team photo, uniform and medal to be housed at the Civic Centre as a permanent record of the 2008 James B Connolly Games. It was also recommended that any funds remaining after all expenses have been accounted for should be carried over for use by a 2010 Edwin Flack Games Organising Committee. Council should note the exceptional job done by the Organising Committee and Fundraising Working Group in raising sponsorship and fundraising to assist with the 2008 James B Connolly Games. These efforts, together with the Major Fundraising Effort raffle, provided financial assistance to many families and made the exchange more accessible and affordable to Casey families.

• 2008 James B Connolly Games Evaluation

Written feedback from contingent members was collected through Feedback Forms and verbal feedback was gained by Council officers. This feedback was overwhelmingly positive with the host family experiences, experiencing the American culture, playing sport and making new friends the common themes.

Casey's Communities


Community Services 2 September 2008 Community Development Item 6 2008 James B Connolly Games Cont.

The personal benefits of such an exchange are many and varied and should not be understated. Many contingent members reported that they experienced a great sense of personal pride and achievement in representing the City of Casey overseas. They developed confidence, enjoyed new experiences and were challenged on a personal and sporting level. Learning to adapt and cope with cultural differences, fitting in with a host family, getting along with fellow contingent members, adapting to changes in weather and time zones, and being away from home and family were excellent learning and growth opportunities for the young people involved. Of these changes upon return from Springfield, one parent wrote that his daughter:

“came back a different person, her self confidence has grown enormously and I know she had a wonderful time. She is staying in contact with her 'American family' as she still calls them and we are hoping they will be able to have a holiday over here in the not too distant future.”

An analysis was undertaken by the Organising Committee to identify strengths, weaknesses, opportunities and threats of the 2008 James B Connolly Games with the aim to assist with the organisation of future exchanges. The SWOT analysis helps to; identify strong and weak areas, highlight opportunities or threats that may exist for future exchanges, draws attention to areas that require improvement; and identifies core strengths that can be used for further development. Upon analysis and evaluation, the 2008 James B Connolly Games was a very successful exchange overall and the Organising Committee strongly believes that this exchange opportunity should be available in the future. The Organising Committee now seeks Council support to continue this relationship of a youth sporting and cultural exchange with Springfield. It is recommended that formal acknowledgement be forwarded to Springfield and that an invitation be extended to visit Casey in 2010 to participate in a 2010 Edwin Flack Games.

• Acknowledgements

2008 Connolly Games Organising Committee members discussed the importance of celebrating the many achievements of the exchange and the hard work and contributions of those who helped make the exchange such a success. The Organising Committee reflected on the organisations and individuals who needed to be acknowledged and thanked for their work and support for the 2008 James B Connolly Games and recommended that letters of thanks be sent from Council. Council officers note that the commitment and work of the 2008 Connolly Games Organising Committee should also be formally acknowledged. With Council officers providing administrative support, this dedicated group of volunteers planned, coordinated and implemented a successful sporting and cultural exchange.

Casey's Communities


Community Services 2 September 2008 Community Development Item 6 2008 James B Connolly Games Cont. • Civic Reunion function

A formal civic reunion function for the 2008 James B Connolly Games contingent and their families has been organised. It will be hosted by the Mayor and will be held on Saturday, 13 September 2008. This will provide a great opportunity for the contingent to come together to share experiences and for the Organising Committee to celebrate its successes.

• Cessation of 2008 Connolly Games Organising Committee

It was agreed that the formal business of the Organising Committee was finalised and that there was no further need for the Organising Committee to continue. As such, a formal cessation of the Organising Committee was recommended.

• 2010 Edwin Flack Games Committee

Expressions of interest have been received to be involved in a 2010 Edwin Flack Games as part of an Organising Committee. Current networks, local contacts and advertisements in local papers may be utilised to attract further community members to an Organising Committee.

Conclusion The 2008 James B Connolly Games in Springfield, Ohio was a successful sporting and cultural exchange and all involved are to be congratulated on their achievements, dedication and hard work. This has been rewarded with a unique experience and many sporting, cultural and personal highlights will be remembered for a lifetime. The dedicated volunteers of the 2008 Connolly Games Organising Committee recognise and acknowledge the significant support of Council and Council officers which greatly contributed to the smooth operation and success of this exchange. For all involved it was a well planned, enjoyable and positive Sister City experience. It is appropriate to harness this momentum and enthusiasm to commence work towards a reciprocal exchange visit in 2010

Recommendation 1. That the minutes of the meeting held on Tuesday 19 August 2008 be noted. 2. That the remaining 2008 Connolly Games Organising Committee credit balance

from 2007/2008 of $2780.08 be carried forward into the 2008/2009 financial year. 3. That formal framed memorabilia including contingent photo and names, uniform

and medal display feature as a permanent record of the 2008 James B Connolly Games and be housed at the Civic Centre.

Casey's Communities


Community Services 2 September 2008 Community Development Item 6 2008 James B Connolly Games Cont. 4. That any funds remaining after all 2008 James B Connolly Games expenses have

been accounted for be held in trust by the City of Casey for use by a 2010 Edwin Flack Games Organising Committee.

5. That Council note the exceptional job undertaken by the 2008 Connolly Games

Organising Committee and Fundraising Working Group in raising sponsorship and fundraising to assist with the 2008 James B Connolly Games, thus making the exchange more accessible and affordable for Casey families.

6. That Council send a letter of thanks to the members of the 2008 Connolly Games

Organising Committee for their efforts and congratulate them on the success of the 2008 James B Connolly Games.

7. That Council send a letter to the City of Springfield thanking them for hosting the

2008 James B Connolly Games and formally inviting them to visit Casey in 2010 to participate in a 2010 Edwin Flack Games sporting and cultural exchange.

8. That a letter of thanks be sent on behalf of the 2008 Connolly Games Organising

Committee to: Chemmart, Rising Stars Travel, Narre Community Learning Centre, Kea Sports Wear, Sports Coaches – Jay Broadhurst and John Romero, Photographer – Kate McLaren, and Team Nurse – Joanne McLaren.

9. That the 2008 Connolly Games Organising Committee formally cease. 10. That following formal acceptance of the invitation by the City of Springfield

Council endorse the establishment of a 2010 Edwin Flack Games Organising Committee under the same terms of reference and organisational structure as the 2008 Connolly Games Organising Committee to ensure sufficient planning and promotional time for the exchange.

Casey's Communities



ATTACHMENT A

Minutes of the 2008 Connolly Games Organising Committee Meeting

Tuesday, 19 August 2008 Room 6, Civic Centre, Narre Warren

1. Present:

Kay Vrieze, Joanne McLaren, Lorraine Goodwin, David Goodwin, Bert Ainge, Council Officers Kristin Sweeney and Lisa Speirs.

Apologies:

Paul Werry, Melissa McKenzie, Jasmine Pickford

2. Updates

• Report on Reunion Function An informal reunion was held on Sunday, 17 August 2008 at La Porchetta pizza restaurant in Cranbourne and was well attended by the 2008 James B Connolly Games contingent. Feedback forms were collected and expressions of interest in involvement in the 2010 Edwin Flack Games were distributed. Many 2008 James B Connolly Games contingent members were interested in being involved in 2010 in a variety of capacities such as a home host, sports official, participant and/or Organising Committee member.

• Recent publicity and promotion A media release recognising that the City of Casey celebrated Sister Cities Day on 5 July in their sister city of Springfield, Ohio was distributed to the local Casey newspapers. The Star newspaper group ran the story with a photo. Articles from US papers including the Springfield News and Enon Messenger were tabled. The contingent received good coverage during the exchange and the local US papers assisted in creating community interest in the sports program by writing about the 2008 James B Connolly Games and advertising the sports schedule to attract spectators.

• Website and photos As part of the 2008 James B Connolly Games, the City of Casey maintained current and detailed information on the City of Casey website during the exchange. Statistics detailing website activity of the Connolly Games pages of the City of Casey website were tabled. Overall during the Connolly games period, there were 2583 page views for this section of the Casey website.

Casey's Communities



ATTACHMENT A The website was well used and well received by Casey parents who appreciated the regular travel journals, sports results and itinerary. Links to the websites of attractions visited by the group were posted on the Itinerary page of the website, enabling friends and parents to learn more about the places being visited. Many positive and appreciative comments were received by parents with regard to the website. The daily travel journal and photos will remain accessible on the website for contingent members, families and friends to access. Photos from the password protected section for access by friends and families can be downloaded as desired.

3. Reports

• Casey Youth Ambassadors report

As Casey Youth Ambassador representative on the exchange, Stephanie Valena presented a report which was tabled. For Stephanie, it was a great privilege to be involved in the 2008 Connolly Games Organising Committee and exchange and she gained much from a personal development perspective.

• Springfield meeting report

A formal meeting between organisers from both Casey and Springfield was held during the visit. There is a clear indication that there will be a return visit from a Springfield contingent in 2010. Several people from Casey and Springfield indicated interest in being part of the exchange as a committee member or host family. Springfield acknowledged that it was easier to accommodate and manage the smaller group of 34 this year, compared with the larger Casey contingent of 89 in 2004. The size of the group assisted with home host matching, transport, excursions and civic events. Interest from Springfield was discussed regarding the possibility of further exchanges with an alternate focus such as the arts or for adults. The need for a common interest for each exchange was agreed. Casey representatives explained that sport is a strong part of the Casey culture however the concept of cultural or adult exchanges was worth exploring further.

Casey's Communities



ATTACHMENT A The connections and links between the people within the Casey group and between the Australians and the Americans of Ohio remain strong and have been strengthened by this visit. Friendships have been formed which will continue after this visit is over. The Springfield Organising Committee is holding its final meeting on 25 August 2008. Minutes from this meeting will be sent to the City of Casey.

• Sports results report

Individual game results are tabled on the City of Casey website. Both sports were well contested but the adjustment to local rules and playing conditions, hot humid weather and travel weariness did make competition extremely tough for the Casey athletes. Few games went in the Australians favour however coaching sessions from the US coaches were of benefit to the Australians in learning more about playing their sport at a high level of competition and developing their personal and team skills. Contingent members noted that organised training sessions with US coaches and the US players would be beneficial in assisting the players to interact and to further develop the skills and knowledge of players. This was noted as a valuable suggestion for future exchanges.

4. Finance

• Budget Update Council officers prepared an updated budget for consideration with current income and expenditure to date. At financial year ending 30 June 2008, there was a surplus of $2780.08. Some expenses have been incurred in this financial year and in order to manage these and further expenses this money needs to be carried forward into the 2008/2009 financial year. After July expenses have been accounted for, there is an estimated amount of $1441 remaining. The Organising Committee recommended Council officers expend these funds on the framing of memorabilia including team photo, uniform and medal to be housed at the Civic Centre as a permanent record of the 2008 James B Connolly Games. Any funds remaining after all expenses have been accounted for should be carried over for use by a 2010 Edwin Flack Games Organising Committee.

Casey's Communities



ATTACHMENT A Recommendation That the remaining 2008 Connolly Games Organising Committee credit balance from 2007/2008 of $2780.08 be carried forward into the 2008/2009 financial year. Moved: Kay Vrieze Seconded: Lorraine Goodwin

Carried Recommendation That formal framed memorabilia including contingent photo and names, uniform and medal display feature as a permanent record of the 2008 James B Connolly Games and be housed at the Civic Centre. Moved: Lorraine Goodwin Seconded: Joanne McLaren

Carried Recommendation That any funds remaining after all 2008 James B Connolly Games expenses have been accounted for be held in trust by the City of Casey for use by a 2010 Edwin Flack Games Organising Committee. Moved: Kay Vrieze Seconded: Lorraine Goodwin

Carried

5. 2008 James B Connolly Games Evaluation

• Contingent evaluation summaries Written feedback from contingent members was sought via the mailing and emailing of a Feedback Form. Verbal feedback was gained by Council officers during the flight back to Australia. These were tabled for consideration.

• SWOT analysis

A SWOT analysis was undertaken to identify strengths, weaknesses, opportunities and threats of the 2008 James B Connolly Games exchange with the aim to assist with the organisation of future exchanges.

Casey's Communities



ATTACHMENT A Overall, the 2008 James B Connolly Games was a very successful exchange. Major strengths were identified as: the Committees successes in fundraising and sponsorship; travel knowledge and skills of Rising Stars Travel in planning the tour and support provided during the exchange; contingent knowledge of US home hosts and opportunity to communicate prior to leaving Casey; administration role and support provided by Council officers; the manageable size of the contingent group; skills, knowledge and confidence of Team Nurse and First Aiders; communication between US, Casey and parents via website, international roaming mobile phones and Casey on-call officer; involvement of Councillors and their important role in civic events; relationships, connections and links made with Springfield. The discussion regarding areas for improvement focussed on topics such as fundraising timelines; profile of the contingent; the role of team managers and coaches; adult leaders; and timing of the exchange. Many opportunities were noted including future sponsorship opportunities; availability of external funding sources via grants; existing support from local sports clubs; current positive image of 2008 James B Connolly Games in local community; ability to utilise Council networks and resources; potential involvement from other Casey sister cities. Threats in terms of potential obstacles faced were identified as a down turn in the US/Springfield economy and the $US exchange rate. Notes from this analysis, together with some recommendations for future exchanges will be forwarded to a future 2010 Edwin Flack Games Organising Committee for their interest and knowledge. Upon analysis and evaluation, the 2008 James B Connolly Games was a very successful exchange overall and the Committee strongly believes that this opportunity should be available for the City of Casey in the future. The Committee seeks Council support to continue this relationship of a youth sporting and cultural exchange with Springfield. Recommendation That Council send a letter to the City of Springfield thanking them for hosting the 2008 James B Connolly Games and formally inviting them to visit Casey in 2010 to participate in a 2010 Edwin Flack Games sporting and cultural exchange. Moved: Kay Vrieze Seconded: Joanne McLaren

Carried

Casey's Communities



ATTACHMENT A 6. Acknowledgements

The following were recognised as individuals and groups who required acknowledgement and thanks from the Organising Committee:

• Chemmart • Rising Stars Travel • Narre Community Learning Centre • Kea Sports Wear • Sports Coaches – Jay Broadhurst & John Romero • Photographer – Kate McLaren • Team Nurse – Joanne McLaren

The Organising Committee recommended letters of thanks be forwarded on behalf of the Organising Committee.

Recommendation That a letter of thanks be sent to the following on behalf of the 2008 Connolly Games Organising Committee: Chemmart, Rising Stars Travel, Narre Community Learning Centre, Kea Sports Wear, Sports Coaches – Jay Broadhurst and John Romero, Photographer – Kate McLaren, and Team Nurse – Joanne McLaren. Moved : Kay Vrieze Seconded: Lorraine Goodwin

Carried 7. Other business

• Mayor’s function A formal civic reunion function for the 2008 James B Connolly Games contingent and their families has been organised by the Mayors Office. The Mayor has sent out formal invitations for the event to be held on Saturday, 13 September 2008.

8. Organising Committee

On behalf of the City of Casey, Council officers thanked the 2008 Connolly Games Organising Committee for their hard work, dedication and great success in organising a very successful 2008 James B Connolly Games. A gift of a Casey photo frame was presented to each Organising Committee member in acknowledgement of this and as a gesture of appreciation from Council.

• Cessation of the 2008 Connolly Games Organising Committee

It was agreed that the formal business of the Organising Committee was finalised and that there was no further need for the Organising Committee to continue. As such, a formal cessation of the Organising Committee was recommended.

Casey's Communities



ATTACHMENT A

Recommendation That the 2008 Connolly Games Organising Committee formally cease. Moved: Joanne McLaren Seconded: Bert Ainge

Carried

• Expressions of interest for a 2010 Edwin Flack Games Organising Committee Expressions of interest forms were distributed to contingent members at the informal function on 17 August 2008. Some contingent members have already shown an interest in participating in a 2010 Games in some capacity, as a home host, official, participant or Committee member. Current networks, local contacts and advertisements in local papers could be utilised to attract additional Committee members.

Recommendation

That following formal acceptance of the invitation by the City of Springfield Council endorse the establishment of a 2010 Edwin Flack Games Organising Committee under the same terms of reference and organisational structure as the 2008 Connolly Games Organising Committee to ensure sufficient planning and promotional time for the exchange.

Moved: Kay Vrieze Seconded: Bert Ainge

Carried

Committee members were advised of the Casey’s Global Friendships Committee and invited to attend the next meeting in November if they are interested in continuing their involvement with sister cities and global friendships.

9. Close

The final meeting of the 2008 Connolly Games Organising Committee closed at 9:25pm

Casey's Communities


Community Services 2 September 2008 Community Development Item 7 Access and Inclusion Advisory Committee Minutes 25-1-1 Janette Green Council Plan Reference: 1.11

Purpose of Report: To provide Council with the minutes of the City of Casey Access and Inclusion Advisory Committee Meeting held on Wednesday, 13 August 2008

Background Attached for information are the minutes of the City of Casey Access and Inclusion Advisory Committee meeting held on Wednesday, 13 August 2008. The Committee is chaired by Cr Lorraine Wreford with Cr Michael Farley as the alternate chair. On this occasion, neither councillor was available and the committee elected community representative, Ms Kim Franzi to chair the meeting. This was the first meeting of the committee following Council's endorsement in July of various changes including title change and scope. The Committee’s main role is to act as advisors to Council and as advocates on issues where there are possible barriers to access and inclusion. The Committee discussed the following key issues • Access and Inclusion and Access for All Abilities Initiative Grants Programs

In planning for the new financial year the Committee and Council will be publicising the availability of the Access and Inclusion and Access for All Abilities Initiative Grants Programs to the Casey community. At the 18 June 2008 meeting the committee asked for feedback on the allocation of grants for the past three years and the ongoing benefits to the community. Council officers advised that between 1 July 2005 and 30 June 2008 a total of $34,625 had been distributed across 40 successful projects through the two Grants Programs. The committee discussed the many positive outcomes and ongoing benefits of the funded projects.

Conclusion The City of Casey Access and Inclusion Advisory Committee reflects Council’s commitment to a partnership between Council and the community and looks forward to further assisting Council to identify key issues in relation to access and Inclusion.

Recommendation 1. That the minutes of the Access and Inclusion Advisory Committee Meeting of

Wednesday, 13 August 2008 be noted.

Casey's Communities


Community Services 2 September 2008 Community Development Item 7 Access and Inclusion Advisory Committee Minutes Cont. ATTACHMENT A

Access and Inclusion Advisory Committee Meeting

Wednesday, 13 August 2008 Room 7 Civic Centre, Magid Drive, and Narre Warren

1. Present

Greg Harley, Atef Youssef, Sharon Khan, Barbara Watson, Doug Smith, Kim Franzi

Council officer: Kathleen McAleer, Access and Equity Officer

Apologies for Cr Lorraine Wreford. Cr Michael Farley, Helga Lehtinen, Mick Rogers, Saleh Parker OAM, (Dale Sheppard is on leave of absence until the end of August 2008)

2. Welcome

“The City of Casey acknowledges that we are on the traditional land of the Bunurong and Wurundjeri people.”

The Committee is chaired by Cr Lorraine Wreford with Cr Michael Farley as the alternate chair. On this occasion neither councillor was in attendance. The committee elected Kim Franzi as chairperson.

3. Business arising from the minutes of the meeting of 18 June 2008:

3.1 Change of Name of the Committee, new Operational Guidelines:

All administrative changes relating to the re-named Access and Inclusion Advisory committee have now been actioned. In the interests of economy members will continue to use the current name badges until the end of this term of office (31 December 2008). The committee stated that they look forward to working under the new structure and identity.

3.2 Vacancies on the Access and Inclusion Advisory Committee:

Documentation relating to the recruitment of community representatives to the Access and Inclusion Advisory Committee was tabled and discussed by those present. Expressions of interest in the seven vacancies will now be widely sought through all avenues including media, website, newsletters, networks etc. with a closing date of Friday, 10 October 2008. It was proposed that an information session for prospective new members be held following the closing date, with current members acting as a discussion panel. To be discussed in more detail at the 15 October 2008 meeting.

Moved: Greg Harley Seconded: Doug Smith: That the minutes of the 18 June 2008 Meeting be accepted.

Carried

Casey's Communities


Community Services 2 September 2008 Community Development Item 7 Access and Inclusion Advisory Committee Minutes Cont. ATTACHMENTA 4. Reports

Members and Council officers reported on the following issues related to the five portfolio areas:

4.1 Aboriginal Issues

Doug Smith reported on the establishment of an Aboriginal Men's Group which meets each Thursday. This grew out of a desire to involve men more in family life, improve the health outcomes of Aboriginal men and to continue the community building work of the late Tjaegan Wilson who died on 2 June 2008. Doug will inform the Committee as the group evolves and grows. Kathleen reported on the forthcoming Koori Youth "Bring a Buddie" Camp. There will be an opportunity for Casey's indigenous youth to take a non-indigenous friend to a three day camp with young people from all eight member councils of the Inter Council Aboriginal Consultative Committee. The proposed date for the camp is November 2008.

4.2 Diversity

Atef Youssef reported on a very successful fete at the Coptic Church in Hallam in July. The proceeds will assist with the extensions to the church.

4.3 Disability

Barbara Watson queried the progress of Council's Disability Action Plan. As reported at the June meeting the plan is nearing completion and members will be informed in detail at the next portfolio group meeting in September.

4.4 Social and Economic Disadvantage

Sharon Khan reported on the advocacy underway to bring all public transport fares into one low rate regardless of zone. Kathleen reported on two resolutions from the 5 August Council meeting. Council reports have been called for in relation to:

• A potential city–wide discount voucher scheme to help Casey families

obtain cheaper goods and services in this tight economic climate and promote business in Casey.

• A number of proposals relating to housing affordability.

Following these reports being presented to Council copies will be made available to the portfolio group meeting.

Casey's Communities


Community Services 2 September 2008 Community Development Item 7 Access and Inclusion Advisory Committee Minutes Cont. ATTACHMENTA

4.5 Isolation

Kim Franzi asked that the committee be briefed in October regarding the Coastal Communities Coming Together Community Building Initiative.

Moved: Barbara Watson Seconded: Sharon Khan: That the Reports be accepted and where necessary, actioned.

Carried 5. General Business

5.1 Access and Inclusion and Access for All Abilities Initiative Grants Programs

In planning for the new financial year the Committee and Council will be publicising the availability of the Access and Inclusion and Access for All Abilities Initiative Grants Programs to the Casey community. At the 18 June 2008 meeting, the committee asked for feedback on the allocation of grants for the past three years and the ongoing benefits to the community. Council officers advised the Committee that between 1 July 2005 and 30 June 2008 a total of $34,625 had been distributed across 40 successful projects through the two Grants Programs. The committee discussed the many positive outcomes and ongoing benefits of the funded projects. With increased funding in this financial year and one panel meeting having been held recently, interest will be high in these grants from the community. All the usual promotional avenues will be used to let groups and organisations know about these and other funding opportunities.

5.2 Living Library Concept

The Committee, at the 18 June 2008 meeting, asked for more information to be brought back to the 13 August 2008 meeting on the concept of a Living Library. The Mayor Cr Janet Halsall, Council officers and representatives of the Casey Cardinia Library Service went to the Goldfields Library Service to observe a Living Library in action. It was very informative and the Committee will be kept informed.

6. Next Meeting

Next meeting: Wednesday, 15 October 2008 at 9.30am in Room 7 at the City of Casey Civic Centre, Magid Drive, Narre Warren. Meeting Closed at 11.15am

Casey's Communities


Community Services 2 September 2008 Community Development Item 8 Casey's Global Friendships 25-1-6 Janette Green Council Plan Reference: 1.2

Purpose of Report: To provide Council with the minutes of the Casey's Global Friendships Committee meeting held on Monday 18 August 2008.

Background As an Advisory Committee of Council, minutes of the Casey’s Global Friendships Committee are required to be presented to Council. Attached for information are the minutes of the Casey’s Global Friendships Committee meeting held on Monday, 18 August 2008 (Attachment A). Topics discussed at the meeting included: • International Wall of Friendship

Stage 2 of landscaping at the Balla Balla Centre to include a design which incorporates the concept of an International Wall of Friendship. Concept designs for the International Wall of Friendship will include three dimensional images for further consideration by the Casey’s Global Friendships Committee.

A working group made up of members from the current Committee and the local community will steer the project in terms of its concept, scope, guidelines and implementation. Interest will be sought from external community groups including Balla Balla Centre users and other local multicultural and community groups.

• 2008 Australian Sister Cities Association National Conference

The 2008 Australian Sister Cities Association Conference and Youth Conference 27 – 30 July 2008 provided valuable opportunities to network and to strengthen links made in relation to the sister cities program. It was an excellent opportunity to:

• Increase understanding of sister city relationships and related issues; • Provide new and innovative ideas and resources for delegates in the

development of global friendship projects and activities; • To develop formal and informal local, state, national and international networks

and contacts; • Discuss and promote Casey’s Global Friendships and Casey Youth

Ambassadors.

Community member Kay Vrieze was most impressed and developed strong networks and learnt much about global friendships and the aims of sister city projects from participating in the Conference.

As a result, Kay Vrieze submitted an Expression of Interest Form to join the Casey’s Global Friendships Advisory Committee. Members present agreed that Kay would be a valuable Committee member due to her vast experience with the Connolly Games sister city exchanges and strong community links. The Committee recommends endorsement of Kay Vrieze as a new Committee member.

Casey's Communities


Community Services 2 September 2008 Community Development Item 8 Casey's Global Friendships Cont.

As well the Australian Sister Cities Association resolved to change its name to Sister Cities Australia and launched a new website and logo.

• Intra-Australia friendship link - Devonport

An informal meeting was held with delegates from the City of Devonport, Tasmania and the Devonport Sister Cities Association to further discuss and explore an intra-Australia link whilst at the Australian Sister Cities Association Conference. As the friendship link concept has been formally endorsed by both the Cities of Casey and Devonport, the aim of the meeting was to meet face to face, consolidate ideas and begin planning future global friendship links.

In line with the Council resolution of 18 December 2007 “That Casey’s Global Friendship Committee concentrate on consolidating a strong and meaningful link with Devonport before pursuing another intra Australia Link”. Casey Youth Ambassadors have commenced email communications with Devonport to plan an exchange in December 2008 and will report on progress at the next Casey Global Friendships Meeting in November.

Casey’s Global Friendships recommends that an adult contingent from the City of Devonport be invited to visit the City of Casey to discuss the development of the Intra-Australia link. This will build on the positive contacts made and enthusiasm of members to plan future community projects.

• Budget

The Committee was advised that Council’s 2008/2009 budget allocation for Casey’s Global Friendships activities is $10,500.

Current projects and planned activities and programs for the 2008/2009 period, together with budget recommendations made during the previous year, were considered in the Committee’s recommended allocation of the budget for the 2008/2009 period.

In order to make participation in the Sister Cities Australia Conference more accessible and affordable for community members who finance their own travel and accommodation costs to participate and represent Council, additional funds are recommended to be allocated in this area. Council’s support of community involvement in this valuable opportunity was recognised by the Committee.

The Committee is supportive of designing and producing a brochure which will detail Casey’s Global Friendships principles, projects and activities. This will provide a tangible resource which explains the concepts of global friendships in a positive manner and will be used in the promotion of the Casey’s Global Friendships Committee, grants program, exchange programs and other activities to the community.

Casey's Communities


Community Services 2 September 2008 Community Development Item 8 Casey's Global Friendships Cont. • 2008 Connolly Games Organising Committee

The 2008 Connolly Games Organising Committee reported on a very successful sporting and cultural exchange to Springfield, Ohio which took place between 27 June and 15 July 2008. The contingent of 34 participated in a four day stop over in Los Angeles followed by nearly two weeks in Springfield enjoying home host hospitality, local excursions and the sports and cultural program. A final meeting of the Committee is scheduled and its focus will be to evaluate the exchange to assist with future planning and coordination. Whilst in Springfield, a formal meeting between Casey and Springfield was held with a clear indication that Springfield plan a return visit in 2010. Several people from Casey and Springfield have already indicated interest in being part of a future exchange as committee members, participants and/or host families. Casey’s Global Friendships Committee members commended the 2008 Connolly Games Organising Committee on their success in strengthening the connections between the sister cities, resulting in a growing understanding of and interest in global friendships. There also has been a myriad of personal benefits gained by those who attended or were involved in the organisation of the Games. Casey’s Global Friendships gives strong support to the continuation of this exchange into the future and has recommended the allocation of funds to support a 2010 Edwin Flack Games.

• Current Status of Casey’s Sister Cities relationships

Casey’s Global Friendships Committee wishes to clarify the status of current Casey Sister City relationships with Berwick Upon Tweed, United Kingdom and Ioannina, Greece. Northumberland County Council and Berwick Upon Tweed Borough Council have recently undergone significant restructuring with potential changes to Borough boundaries. The relationship with Ioannina has been inactive for some time.

Conclusion The City of Casey continues to promote the ideals of Casey’s Global Friendships and the Sister Cities movement as it relates to the community. Projects and activities involve a range of community members and support from Council enables the acknowledgement of the participation and involvement of many volunteers.

Recommendation

1. That the minutes of the meeting on Monday, 18 August 2008 be noted. 2. That Council endorse Kay Vrieze as a member of the Casey’s Global Friendship

Advisory Committee.

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Community Services 2 September 2008 Community Development Item 8 Casey's Global Friendships Cont. 3. That Council invite the City of Devonport to send an adult contingent to Casey to

further discuss the development of an Intra-Australia friendship link. 4. That the Casey’s Global Friendships 2008/2009 budget be allocated as follows:

5. That Council write to Berwick-Upon-Tweed to ascertain the future of the Sister

City relationship in light of the recent Council restructure in the UK. 6. That Council write to Ioannina, Greece to seek clarification regarding the status

of the Sister City relationship.

2008/2009 SCA membership $ 500.00 SCA Conference (2009) Community reps (2) $ 3,000.00 Youth projects $ 3,000.00 Edwin Flack Games support $ 1,000.00 Grants Program $ 1,500.00 Sister Cities brochure $ 1,000.00 Miscellaneous Projects $ 500.00 Total Allocation $10,500.00

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ATTACHMENT A

Minutes of the Casey’s Global Friendships Committee Meeting

Monday, 18 August 2008 Room 6, Civic Centre, Narre Warren

1. Present

Cr Wayne Smith, Cr Mick Morland, Michele Halsall, Bert Ainge, Kay Vrieze, Bill Jordaan - Casey Youth Ambassador, and Council Officers Kristin Sweeney and Phill Start. Apologies Cr Halsall, Saleh Parkar, Evelyn Jolayemi, Stephanie Valena, Lisa Speirs.

2. Items carried forward

• International Wall of Friendship

Stage 2 of landscaping at the Balla Balla Centre, will include a design which incorporates the concept of a Wall of Friendship.

Further concept designs of the Wall which will include some three dimensional images will be presented for further consideration by the Casey’s Global Friendships Committee. A separate meeting on site at the Balla Balla centre will be scheduled to consider these designs and to discuss project timelines.

A working group made up of members from the current Committee and the local community will steer the project. Interest will be sought from external community groups including Balla Balla Centre users and other local multicultural and community groups.

• 2008 Australian Sister Cities Association National Conference

A Casey’s Global Friendships Advisory Committee Member, one community member and Council’s Global Friendship’s officer attended the 2008 Australian Sister Cities Association National Conference from 27 – 30 July 2008. Five young people from Casey Youth Ambassadors and a Youth Services officer attended the parallel youth conference.

Bert Ainge and Kay Vrieze agreed that the Conference was very professionally run and most valuable. Kay thanked Casey’s Global Friendships Committee for the opportunity to attend the conference and recommended its value to community members. Bert noted that Australian Sister Cities Association is working towards ensuring the Conference is more accessible to encourage greater community involvement in the future.

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ATTACHMENT A As a result of making strong networks at the Conference, being very impressed with the Australian Sister Cities Association and learning more about global friendships, Kay Vrieze submitted an Expression of Interest Form to join the Casey’s Global Friendships Advisory Committee. Members present agreed that Kay would be a valuable Committee member due to her prior experience with the Connolly Games sister city exchanges, strong community links and vast experience in community development and adult education. Recommendation That Council endorse Kay Vrieze as a member of the Casey’s Global Friendship Advisory Committee. Moved: Cr Wayne Smith Seconded: Michele Halsall

Carried Council officer Kristin Sweeney reported on the Conference and an Officer Report and Conference program was tabled. The Conference was successful in terms of networks and links made in relation to the sister city program. It was an excellent professional development opportunity which served to: • Increase understanding of sister city relationships and related issues; • Provide new and innovative ideas and resources for delegates in the

development of global friendship projects and activities; • Provide both formal and informal opportunities to develop local, state,

national and international networks and contacts; • Provide opportunity to discuss and promote Casey’s Global Friendships. Bill Jordaan and Council Officer Phill Start provided feedback regarding the Youth program. Held at an alternate venue to the adult conference, the youth program focused on interactive learning through activities and workshops in arts, culture and multimedia. The five young people who attended all found the conference to be a personally valuable experience and extended their thanks to Casey’s Global Friendships for support in attending. The next Conference will be held in Tamworth, NSW from 19 – 22 July, 2009 and youth delegates are very keen to attend.

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ATTACHMENT A

• Intra-Australia friendship link - Devonport At the 2008 Australian Sister Cities Association Conference, an informal meeting was held with delegates from the City of Devonport, Tasmania and Devonport Sister Cities Association to further discuss and explore an intra-Australia link. As the friendship link concept has been formally endorsed by both the Cities of Casey and Devonport, the aim of the meeting was to meet face to face, consolidate ideas and begin planning future global friendship links. All present agreed that with this opportunity for further networking, there was a solid foundation to build upon for future projects. Relationships have been made which will assist in progressing this link further and both Cities are eager to move forward to some tangible projects and achievements. Youth and the environment were identified as common themes of interest. In line with the Council resolution of 18 December 2007 to pursue the Intra-Australia link with Devonport, Casey Youth Ambassadors have commenced email communications with Devonport to plan a youth exchange in December 2008. Casey Youth Ambassadors will continue with plans to send a youth contingent to Devonport and to report on progress at the next Global Friendships Meeting in November. Casey’s Global Friendships are keen to take advantage of the positive contacts made with Devonport and the momentum and enthusiasm gained from the informal meeting during the 2008 Australian Sister Cities Association Conference. A visit from civic delegates and those involved with the arts, schools and Neighbourhood Houses would be most valuable. Recommendation That Council invite the City of Devonport to send an adult contingent to Casey to further discuss the development of the Intra-Australia friendship link. Moved: Cr Wayne Smith Seconded: Michele Halsall

Carried

3. Budget In the 2007/2008 period, the allocation of Casey’s Global Friendships funds was fully utilised and the expenditure spreadsheet was tabled. The Committee was advised that Council’s 2008/2009 budget allocation for Casey’s Global Friendships is $10,500.

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ATTACHMENT A • Casey Youth Ambassadors Youth programs funding presentation

Casey Youth Ambassadors proposed and requested that funding be allocated within Casey’s Global Friendships budget for youth projects be utilised for the purpose of: 1. Supporting a youth delegation to visit Devonport to make further plans and

networks to develop joint Intra-Australia friendship projects. 2. Supporting a youth delegation to attend the 2009 Sister Cities Australia

Conference in Tamworth. Funding for these purposes will also be supported by Casey Youth Ambassadors fundraising activities.

• 2008/2009 Budget

Current projects and planned activities and programs for the 2008/2009 period, together with budget recommendations made by the Committee during the previous year, were considered in recommending the budget for the 2008/2009 period. Recommendation That the Casey’s Global Friendships 2008/2009 budget be allocated as follows: Moved: Cr Mick Morland Seconded: Michele Halsall

Carried

4. 2008 Connolly Games Organising Committee

The 2008 Connolly Games Organising Committee reported on a very successful sporting and cultural exchange to Springfield, Ohio. The contingent of 34 participated in a four day stop over in Los Angeles followed by nearly two weeks in Springfield enjoying home host hospitality, local excursions and the sports program.

2008/2009 SCA membership $ 500.00 SCA Conference (2009) Community reps (2) $ 3,000.00 Youth projects $ 3,000.00 Edwin Flack Games support $ 1,000.00 Grants Program $ 1,500.00 Sister Cities brochure $ 1,000.00 Miscellaneous Projects $ 500.00 Total Allocation $10,500.00

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ATTACHMENT A

Both girl’s soccer and boy’s basketball were well contested but the adjustment to local rules and playing conditions, hot humid weather and travel weariness did make competition extremely tough for the Casey athletes. Few games went in the Australian’s favour however coaching sessions from the US coaches and the opportunity to play at a high level of competition were of benefit to the Australians in learning more about their sport and developing their personal and team skills.

Feedback and evaluation forms were distributed to all contingent members and feedback collated for consideration at a final meeting of the 2008 Connolly Games Organising Committee. The focus of this meeting will be to evaluate the exchange to assist with future planning and coordination.

Whilst in Springfield, a formal meeting between Casey and Springfield was held with a clear indication that Springfield plans a return visit in 2010. Several people from Casey and Springfield have already indicated interest in being part of a future exchange as committee members, participants and/or host families.

The connections and links between the Sister Cities were strengthened by the exchange, resulting in a growing understanding of and interest in global friendships.

A report from Stephanie Valena, Casey Youth Ambassadors representative who also participated in the 2008 James B Connolly Games was tabled. For Stephanie, it was a great privilege to be involved in the Committee and exchange. At the 2008 James B Connolly Games Opening ceremony, Stephanie was proud to present to the City of Springfield Deputy Commissioner, Karen Duncan, on behalf of the Casey’s Global Friendships Committee, a national award from the Australian Sister Cities Association which had been jointly won by the Cities of Casey and Springfield in 2007 for the 2006 Edwin Flack Games project.

5. Round table of Casey’s Global Friendships

Council Officer’s report

• Media

Items relating to sister cities were tabled including recent local and Springfield newspaper articles relating to the 2008 James B Connolly Games, Sister Cities Day and 2008 Australian Sister Cities Association Conference.

• Sister Cities Australia

At the 2008 National Conference the Australian Sister Cities Association launched its new name as Sister Cities Australia. A new logo has been developed and the website has been updated (www.sistercitiesaustralia.com).

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ATTACHMENT A

Sister Cities Australia has distributed an Expression of Interest Form for the position of National Awards Judge for the Sister Cities Australia National Awards which was tabled. The 2008 Commemorative records from the Australian Sister Cities Association 2008 National Awards which details the winning entries was tabled.

Michele Halsall

Michele reported on attending the Friends of Ermera Flag Raising Ceremony and their Annual General Meeting.

Two members of the Berwick Church of Christ have recently been involved in four and six month stays in Watoto, Uganda to work in a home for orphaned babies with AIDs.

Michele discussed potential opportunities to promote Casey’s global friendships via local schools, and newly opened Casey schools in particular. There was interest in investigating some successful schools projects run by other Councils and sister city associations. Networks made at the 2008 Australian Sister Cities Association Conference will assist in this process.

6. Other Business

• Current Status of Casey’s Sister Cities relationships

Casey’s Global Friendships seeks to clarify the status of current Casey Sister City relationships with Berwick Upon Tweed, United Kingdom and Ioannina, Greece. Northumberland County Council and Berwick Upon Tweed Borough Council have recently undergone significant restructuring with potential changes to Borough boundaries. The relationship with Ioannina has been inactive for some time. The committee seeks to clarify the status of current Casey Sister Cities and recommends the following:

Recommendation

That Council write to Berwick-Upon-Tweed to ascertain the future of their Sister City relationship in light of the recent Council restructure.

Moved: Cr Mick Morland Seconded: Cr Wayne Smith

Carried

Recommendation

That Council write to Ioannina, Greece to seek clarification regarding the status of the Sister City relationship.

Moved: Cr Wayne Smith Seconded: Michelle Halsall

Carried

Casey's Communities



ATTACHMENT A 7. Next Meeting

Monday, 17 November 2008 at 7pm in Room 6, Civic Centre. Meeting Closed 9:15pm

Casey's Communities


Community Services 2 September 2008 Community Development Item 9 Living Libraries 65-7-11 Janette Green Council Plan Reference: 1.1

Purpose of Report: To report on the investigations into the Living Libraries concept and programs.

Background At its meeting on 17 June 2008, when considering a report by Councillor Halsall and Councillor Wreford on the LGMA conference, Council resolved:

1. That officers investigate the possibility of setting up the ‘Living Libraries’ program in Casey, and to this end commence immediate liaison with Lismore City Council.

2. That a report be provided to Council as soon as possible encompassing the

costs and feasibility of introducing the ‘Living Libraries’ program within Casey.

A Living Library is a community based initiative which aims to bring people together in one-to-one conversation to: • Celebrate and promote diversity • Encourage understanding and respect • Break down barriers and build bridges • Challenge stereotypes and prejudices When people from diverse backgrounds and lifestyles are connected through conversation, positive relationships grow and communities are strengthened. A Living Library works like a regular library. Readers come and borrow a ‘book’ for a limited period of time. After reading it they return the ‘book’ and – if they want – they can borrow another ‘book’. There is one difference: the ‘books’ in the Living Library are human beings and the books and readers enter into personal dialogue in the library building. The books in the Living Library are people representing groups frequently confronted by prejudices and stereotyping, and who may be victims of discrimination or social injustice. The reader can be anybody who is ready to talk with an interesting book and wants to spend half an hour on this experience. In the Living Library, ‘books’ can not only speak, but they are able to reply to the reader’s questions, and the ‘books’ themselves can ask questions and learn. The Living Library offers a safe environment where people who wouldn’t ordinarily meet can engage in meaningful discussion. In this context a Living Library program in Casey is only possible with the involvement of the Casey-Cardinia Library Corporation. The Casey-Cardinia Library Corporation Board was to consider the concept at its meeting on 27 August 2008. Involvement in a new Living Library

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Community Services 2 September 2008 Community Development Item 9 Living Libraries Cont. program by both Council and the Casey-Cardinia Library Corporation would require funding for resources and additional staff hours that are not currently allocated in either organisations’ budget. The History of Living Libraries The idea of a Living Library was initially developed by Danish youth workers as part of activities offered to visitors of the Roskilde Festival 2000. The aim of the project was to break down social prejudices amongst young people in the hope that it would reduce the violence occurring at the time. It was clear from early on in the project that the activity showed potential beyond the expectations of both the organisers and the festival hosts. It caught the attention of other countries within Europe, and the project quickly spread to other countries including Sweden, Hungary, Norway, Finland and Iceland. The advantage to the Living Library methodology is that it is not difficult to adapt to different circumstances. Many countries have used the Living Library in different settings. It has been used successfully in its original setting at festivals, in schools, at book fairs, as a travelling library and in a public library. It was Sweden who first used the Living Library in a traditional library. This proved to be a huge success and this particular model has since been used in the United Kingdom and Australia. Living Libraries in Australia The first Living Library in Australia was launched in Lismore, NSW on 3 November 2006. The success of Lismore’s Living Library has prompted other communities across Australia to take on the program. To date there have been 50 Living Libraries across Australia, covering all states and territories. Some of these Living Libraries have been single events and others, like Lismore, have been ongoing projects. • Lismore Living Library

In 2005 the Lismore City Council began researching the Living Library project and in November 2006 they held their first Living Library. Their library had over 30 books and represented a range of groups in Lismore including multifaith, Aboriginal, multi-cultural, people with a disability, older residents, young people, men and women from the Gay and Lesbian community, environmentalists, activists, a police officer and a man living with HIV/AIDS. Over 170 people visited the Living Library launch and 80 people borrowed ‘books’ with some borrowing more than one ‘book’. Of all those who borrowed a ‘book’ 98% of the readers stated that they learnt something by borrowing a ‘book’ and there is evidence that their own negative stereotypes were altered. The establishment of this project was in partnership between Council and their library which is now fully managed by their

Casey's Communities


Community Services 2 September 2008 Community Development Item 9 Living Libraries Cont.

library service. Since its launch in 2006, Lismore Library has continued to hold a Living Library once a month and its popularity amongst the community continues to grow.

• Goldfields Living Library

The Goldfields Living Library in Bendigo is a new Living Library. It was launched in May 2008 and the Living Library has been held on three occasions on the first Friday of each month.

Library and Council officers advised that the Living Library has had varying degrees of success. There was a strong attendance at the launch and the first Living Library with 20 people borrowing ‘books’. The second session was not as successful with only six people borrowing ‘books’. Organisers said that this was due to a lack of sufficient advertising leading up to the session.

The Mayor, staff and the CEO from Casey-Cardinia Library Corporation and Council officers attended the Goldfields Living Library to see a Living Library in action and have the opportunity to participate as ‘readers’ of the ‘books’ in the Living Library and to meet and question the organisers.

All the ‘books’ felt that given more time the project would gain momentum and be successful in Bendigo. In discussion with the organisers, it was identified that paid and general advertising of the sessions is a key component of ensuring the community participate in the Living Library as readers.

Feasibility of Introducing the ‘Living Libraries’ Program within Casey Council officers have met with the representatives of the Casey - Cardinia Library Corporation to discuss the feasibility of a Living Library program in Casey. Casey-Cardinia Library Corporation Officers participated in the investigation of the Goldfields Living Library. The Casey-Cardinia Library Corporation acknowledged that a Living Library program could be in line with the corporation’s strategic plan and that a report on the visit and the Living Library concept would be provided to the Library Corporation Board on Wednesday 27 August 2008 for its consideration. The Casey-Cardinia Library Corporation considered that resolution of the following matters is required if it is proposed to develop a Living Library program for the City of Casey, with support and assistance from the Casey-Cardinia Library Corporation:

• define the program parameters including the frequency of events and activities • identify the staff time involved in organising and managing the program • identify and manage the volunteer participants • identify the most suitable library venues for the program • funding requirements • promotion and advertising • benefits to participating and supporting organisations; and • expectations of the organisations involved within the program.

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Community Services 2 September 2008 Community Development Item 9 Living Libraries Cont. The CEO of the Casey-Cardinia Library Corporation has also suggested that the Shire of Cardinia be involved in the Living Library program because the libraries of the Casey-Cardinia Library Corporation are spread across the two councils. This would require a commitment and funding from both Councils. Delivery of a Living Library program as a collaborative venture by the Carey-Cardinia Library Corporation and either or both of the member Councils is certainly possible and could build on the strengths of the respective organisations and it would require careful planning of the program. The Casey-Cardinia Library Corporation suggests that the project, should it proceed in some form, receive a new title in order to avoid confusion with the ongoing ‘Living Libraries’ State Government building grants program. One possibility is ‘Living Books’. Resources The Living Library program requires approximately $4000 for initial set up and $4000 per annum for running the program. Therefore it would require $8000 in the first 12 months. There is also the cost of staff time to dedicate to such a program. A Casey Living Library would require a certain level of commitment of staff from both City of Casey and the Casey-Cardinia Library Corporation for the program to work successfully. Much of the staff time will go towards recruitment of volunteers to become ‘books’, training of the volunteers to become ‘books’, developing and producing marketing materials (banners, boards etc), developing the Living Library program, planning the launch of the Living Library program, planning and conducting the Living Library sessions. An estimate of Council officer time of approximately one day per week would total $15,500. Council’s total costs would therefore be approximately $23,500 in the first year. Further investigation to determine the total cost to Council that includes the additional costs that would be incurred by the Casey Cardinia Library Corporation would be necessary. Council funds the library corporation and this additional cost would result in an increase in the Council’s annual contribution. Conclusion A Living Library is a means of promoting respect for human rights and human dignity. It aims to raise awareness of, and enable constructive dialogue about prejudices that frequently lead to discrimination against individuals or groups of people. Since its introduction to Australia in 2006, the Living Library program has been established in states and territories in a variety of settings. While some have taken up a permanent place in libraries such as Lismore in NSW and the Goldfields Library in Bendigo, others have been delivered as a one off session as part of a festival or event. Meetings with Casey-Cardinia Library Corporation to discuss the concept a Living Library program have been positive. The CEO of Casey-Cardinia Library Corporation supports the Living Library concept because of its ability not only to nurture cohesiveness within the community, but it also confirms the library’s importance within the community.

Casey's Communities


Community Services 2 September 2008 Community Development Item 9 Living Libraries Cont. Involvement in a new Living Library program by both Council and the Casey-Cardinia Library Corporation would require funding for resources and additional staff hours that are not currently allocated in either organisation’s budgets. Funding for both Council and the Casey-Cardinia Library Corporation to proceed further with the development of the concept would need to be identified. An estimate of Council officer time of approximately one day per week would total $15,500. Council’s total costs would be approximately $23,500 in the first year. Further investigation to determine the total cost to Council that includes the additional costs that would be incurred by the Casey Cardinia Library Corporation would be necessary. Council funds the library corporation and this additional cost would result in an increase in the Council’s annual contribution. With such diversity in the community it is important for the City of Casey to take a proactive step in ensuring that Casey residents have the resources to help them understand and ultimately respect those with whom they share their community. Recommendation 1. That Council officers undertake discussions with Cardinia Shire Council to

ascertain their interest in the Living Library concept. 2. That Council officers investigate any potential funding sources for a Living

Library project. 3. That Council officers continue to work with Casey-Cardinia Library Corporation

on the Living Library concept. 4. That Council officers report back to Council on the outcomes of the above

actions.

Casey's Communities


Corporate Services 2 September 2008 Customer Service Item 10 Building Fines 62-16-4 Rob Colling Council Plan Reference: 1.5

Purpose of Report: Report back to Council in relation to Casey Community Local Law No. 2 (s 3.2 building sites) and its application

Background Council at its meeting on 7 August 2007 when considering urgent business, resolved:

1. That Council immediately temporarily suspend all actions in relation to existing fines is undertaken and Council resolves on the matter and that a report come back to Council in the first meeting of October 2007.

2. That a working group consisting of Councillors Bradford, Morland and

Richardson, relevant Council officers and a representative group of the builders meet to discuss the possible amendment of relevant local laws.”

There was also discussion at the meeting where Councillor Morland commented:

“…..if they’ve (builders) got a problem and our officers ring them and say you’ve got 24 hours to clear it up and they don’t clear it up they get fined and they’re happy with that.”’

Council at its meeting on 4 October 2007 resolved: That Council consider

1. a report compiled with input from the wider building, environmental and local government industries; and

2. any recommendations resulting from that report in relation to Local Law Section

3.2 and/or processes supporting Local Law Section 3.2”

Discussion Attached: Casey Community Local Law No. 2 Extensive consultation has taken place with all stakeholders to ensure that they all have had a fair and reasonable chance to present their views in relation to Casey Community Local Law No. 2 (s 3.2 building sites) and its application. This extensive consultation is evidenced in the table below – a “tick” shows that a stakeholder was invited and attended while a “cross” indicates that a stakeholder was invited but did not attend:

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Corporate Services 2 September 2008 Customer Service Item 10 Building Fines Cont.

Consultation Diary

Stakeholders 6/8/07 30/8/08 29/5/08 18/6/08 Other eg phone

Frenken Homes

Hometec

Rawdon Hill

Paulding Homes X

Bevnol Homes X

EPA - Environment Protection Authority

KABV - Keep Australia Beautiful

South Eastern Water

City of Kingston

City of Hume

City of Whittlesea

Cardinia Shire

Frankston City Council The workshop held on 18 June 2008 was designed to capture the views of stakeholders from building companies, environmental interests, and Councillors to provide each of them with the opportunity to provide comment on the City of Casey Local Law 2 (s 3.2 building works) and its application. A summary of the stakeholders views are noted below:

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Stakeholders Views – Workshop 18 June 2008

Representatives from building companies

Environmental interests – KABV and EPA

Keeping the site clean so it is safe for the community and workers

Satisfy community expectations regarding litter and safety

Better OH&S outcomes from adherence to the law

Builder to take responsibility for the site – may need more information/resources/training

If breaches continue then issue fines

Minimise impacts from construction on the environment ie stormwater pollutants

Minimise impact of windblown litter

Adherence to OH&S and public liability requirements

Protection of environmental assets ie established trees

The significant outcome from the workshop was that all stakeholders unanimously agreed that the Casey Community Local Law No. 2 (s 3.2 building works) was appropriate and no amendment was necessary. The discussion around the application of Casey Community Local Law No. 2 (s 3.2 building sites) resulted in general agreement that the temporary arrangement currently in place was working well for the builders as Council is effectively having to identify the offence and then contact the builders concerned with a verbal warning. It should be pointed out that while this temporary arrangement has resulted in a large number of builders now acting reactively to safety issues (community, environment and assets) as they wait for Council to contact them, the top six builders in Casey who produce most of the work still remain committed to doing it right the first time with an exceptionally high level of compliance. Council needs to balance being reasonable to builders while acknowledging environmental and aesthetic responsibilities. Council is therefore committed to creating an environment of education and enforcement to ensure a fair and reasonable application of Casey Community Local Law No. 2 (s 3.2 building works). Based on the feedback received, it is considered appropriate to issue a verbal warning or Notice to Comply for minor offences and issue an immediate infringement notice for serious breaches.

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Corporate Services 2 September 2008 Customer Service Item 10 Building Fines Cont. However, a legal opinion has confirmed that the Casey Community Local Law No. 2 does not permit verbal warnings. The legal opinion does advise though that the Casey Community Local Law No. 2 does provide the opportunity for authorised officers to issue a reasonable direction under clause 4.4 (3). This is a different process to a verbal warning and to a Notice to Comply (NTC) under clause 4.4 (1) of the Casey Community Local Law No. 2. Accordingly, the following process will apply in relation to any offence which is/is not considered a serious and immediate risk to the community, environment and/or assets.

Where an offence is not considered a serious and immediate risk to the community, environment and/or assets………

Where an offence is considered a serious and immediate risk to the community, environment and/or assets………

Note - For the purpose of this table Casey Community Local Law No. 2 is described as LL2

An authorised officer of Council will issue a reasonable verbal direction to comply under clause 4.4 (3) of LL2 for all breaches that have to be rectified within 48 hours.

An authorised officer of Council will issue an infringement notice under clause 4.6 (1) of LL2. Remembering that an infringement notice is a penalty for a serious offence and is not a notice to comply

A Notice to Comply will be issued under clause 4.4 (1) of LL2 for all breaches that are required to be rectified in a timeframe longer than 48 hours.

A Notice to Comply under clause 4.4 (1) of LL2 will be issued at the same time to ensure that the appropriate action is taken to rectify the serious breach. The offending builder will be made quite clear of the reason behind this to ensure there is no misunderstanding that the NTC is issued before the infringement notice.

If the builder does not comply with either the reasonable verbal warning or the NTC then Council will either issue an infringement notice under clause 4.6 (1) or prosecute the matter through court.

If the builder does not comply with the NTC then Council will either issue an infringement notice under clause 4.6 (1) or prosecute the matter through court.

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Conclusion The extensive consultation with all major stakeholders was a critical component as the success of this exercise was as much about process as outcome. As a result of that we now have the continued/renewed support of a group of builders and environmental groups that fully support Casey Community Local Law No.2 (s 3.2) in its present format and their confirmation of the ongoing temporary arrangement of providing builders with a reasonable direction (currently verbal warning) before issuing a Notice to Comply for minor breaches. However, Council’s number one priority is to ensure that by providing a reasonable direction the safety of the community, environment and/or assets is not jeopardised. Under those circumstances where an offence is considered to be a serious and immediate risk to the community, environment and/or assets then an infringement ticket will be issued by an authorised officer. Now that this process has been worked through it is considered timely to reinstate the 277 temporarily suspended fines and summonses as they were at the point in time when suspended by Council in August 2007. Three points of confirmation in relation to the reinstatement of temporarily suspended fines and summonses:

There will be no extra penalties applied for the suspended period.

Builders will still have their right to appeal reinstated fines.

The statutory limitation on collection of fines is six years (Limitations of Actions Act 1958 Section 5 (1) (d)).

Recommendation 1. That Council note the new process for issuing a reasonable direction to builders. 2. That Council reinstate the 277 fines and summonses that were temporarily

suspended by Council.

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ATTACHMENT

Casey's Communities


Corporate Services 2 September 2008 Customer Service Item 11 Domestic Animal Management Plan 31-1 Rob Colling Council Plan Reference: 1.5

Purpose of Report: To seek Council's 'in principle' adoption of the Domestic Animal Management Plan

Background Section 68A of the Domestic (Feral and Nuisance) Animals Act 1994 is new legislation requiring all Victorian Councils to prepare a Domestic Animal Management Plan (DAM Plan) at three yearly intervals. The DAM Plan is specific to dogs and cats only and is required to be submitted to the Department of Primary Industries by November 2008. The objective of the new legislation (to prepare a DAM Plan) is to increase the relative profile and importance of the domestic animal management function in the local government sector. The following table illustrates the process that Casey is following in preparing the DAM Plan which is in line with the template provided by the Department of Primary Industries.

Planning Process Checklist - Template Completed Due Date

Stage A: Preparation

Stage B: Consultation, Research and Data Analysis

Stage C: Direction Setting (Strategy Development)

Stage D: Documentation and Communication

• D.1 Prepare draft DAM Plan (including action plans)

• D.2 Submit to Council for approval “in principle”

• D.3 Invite public comment on draft plan Sept 2008

• D.4 Review draft plan based on comments received and submit to Council for final adoption Oct 2008

• D.5 Submit plan to Department of Primary Industries Nov 2008

Stage E: Evaluation

• E.1 Publish Performance Review in Annual Report July 2009

Community Consultation Casey chose to apply a “best practice” approach to community consultation by designing a community consultation questionnaire specifically for domestic animal management issues.

Casey's Communities


Corporate Services 2 September 2008 Customer Service Item 11 Domestic Animal Management Plan Cont. The questionnaire sought community feedback about Responsible Pet Ownership issues that may be affecting them and their ideas as to what measures may be put in place to address them. The questionnaire was sent to 5,000 households randomly selected from Council’s animal management database. In addition a large number of questionnaires were made available to the community from the following outlets:

Council’s Customer Service Centres

Casey Website

All Local Laws Officers

Veterinarian Clinics

RSPCA Peninsula

Pet Shops

The questionnaire ran from 16 June 2008 to 21 July 2008 which resulted in over 2,000 online and written responses received and processed. The significant issues identified for inclusion in the DAM Plan are as follows:

Ranking

Comments regarding regulations in Casey that are aimed at encouraging responsible ownership of

dogs and cats.

Biggest issues regarding responsible management of dogs

and cats across the City of Casey area.

Dog and cat related issues in

neighbourhoods.

1 More information needed on pet ownership

Cats roaming / curfew not enforced

Barking dogs

2 Happy with Council / Regulations

Dogs off leash

Cats roaming

3 Lack of off-leash parks and reserves

Dog waste not picked up

Dog waste not collected

4 Signage and receptacles with bags needed to collect / dispose of dog waste

Pets not desexed / microchipped /

vaccinated

Cat curfew

5 Regulations not adequately policed / enforced

Barking / bored dogs Dogs off leash / uncontrolled dogs

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Corporate Services 2 September 2008 Customer Service Item 11 Domestic Animal Management Plan Cont.

Next Steps Casey has drafted a comprehensive draft DAM Plan following completion of community consultation, research and data analysis. A copy of the draft DAM Plan is attached (see Attachment A). The draft plan is submitted to Council for “in principle” adoption before being placed on public display for a period of two weeks on the Casey website and advertising in the local media. It is expected that this process will be completed and a report to Council in October 2008 considering all submissions and comments received and recommending final adoption of the DAM Plan.

Recommendation

1. That the Draft Domestic Animal Management Plan be noted, and placed on public exhibition.

2. That Officers report back to Council on any submissions received.

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ATTACHMENT A

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Corporate Services 2 September 2008 Customer Service Item 12 Recreational Vehicles 21-14-36 Rob Colling Council Plan Reference: 1.5

Purpose of Report: For Council to adopt the amendments to Casey Community Local Law No. 2 and that the Local Law is made by Council.

Background

Council at its meeting of 15 April 2008 resolved: That Officers review Local Law No. 2 to incorporate the capacity to crush impounded motor bikes.

That a draft revision be advertised for public comment.

That a further report be presented to Council in May 2008 on the outcome of the review.

That a further report come back to Council in relation to safety patrols being conducted on a weekly basis instead of a monthly basis.

Council at its meeting of 17 June 2008 resolved:

That Officers prepare notices to be published as required for Council to make a local law which amends Local Law No. 2, in the form prepared by Council’s solicitors and submitted to Council with this report.

That Officers report back to Council on any submissions made in relation to the proposed amending local law.

That Council officers retain suitable impounded motor bikes for the Casey-Cardinia motor bike track for the training and educational uses of learning how to ride and road safety issues.

Discussion

The advertising of the intention to amend the Local Law has been completed in accordance with Section 119 (2) of the Local Government Act 1989 and no submissions have been received. A copy of the “Casey Community Local Law No.2 (Amendment) Local Law” is attached. After the Local law is made, all the changes will be incorporated in the substantive Local Law (Casey Community Local Law No.2)

Conclusion No submissions have been received in response to advertising and the new Local Law is able to be made.

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Corporate Services 2 September 2008 Customer Service Item 12 Recreational Vehicles Cont.

Recommendation 1. That Council notes that no submissions were received in response to

advertisements advising of Council’s intention to make “Casey Community Local Law No. 2 (Amendment) Local Law”.

2. That Casey City Council gives notice pursuant to Section 119 (3) of the Local Government Act 1989 that it has made “Casey Community Local Law No. 2 (Amendment) Local Law”.

3. That in accordance with Section 119 (3) of the Local Government Act 1989 Council publish a notice in the Victoria Government Gazette and a Public Notice advising of the making of “Casey Community Local Law No.2 (Amendment) Local Law.

4. That a copy of the Local Law be forwarded to the Minister for Local Government.

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ATTACHMENT

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Planning & Development Services 2 September 2008 City Living Item 13 Hampton Park Bowls Club River Gum 6807.280PG Richard Amon Council Plan Reference: 1.10

Purpose of Report: To report on the requirements to deliver the Hampton Park Bowls capital works project.

Background At its meeting on 20 November 2007 Council, in adopting Notice of Motion No 1983 moved by Cr Halsall, resolved:

“That the new synthetic bowling green project at Hampton Park Bowls Club, as discussed in the Community Facilities Funding Program report within the Council Agenda dated 1 November 2007, be included for consideration in the 2008/09 Capital Works Program.”

Subsequently, an allocation of $120,000 was made for a synthetic green project at the Hampton Park Bowls Club in the 2008/2009 Capital Works Program. In previous discussions with club representatives before the 1 November 2007 Council meeting, officers understood that the club’s preference was for a project to replace their existing synthetic green due to its age and wear. This green had become difficult to maintain and the subsequent slowing of the speed of the green meant that the governing body for the sport may consider declaring it unplayable. State Government Synthetic Surfaces Program On 5 May 2008 Officers were made aware of opportunities to apply for funding to the State Government’s Synthetic Surfaces Program. The notification came at very late notice and officers did not have time to report to Council the projects for consideration as submissions were due 13 May 2008. As a result of the short timelines, it was deemed appropriate to submit projects which already existed on the capital works program relating to synthetic surfaces which included the Hampton Park Bowls club synthetic green project. The additional funding would have meant that Council’s contribution to the project would have been reduced with funds being available for other projects. Club Liaison Following the exhibition period of the 2008/2009 Budget and Capital Works Program, club representatives wrote to Council in early June 2008 seeking clarification of the amount allocated to the project. The club was concerned that the amount allocated was insufficient to provide for the development of a new second synthetic green and reflected the costs for a replacement green. In response to the letter, Officers subsequently liaised with the club who confirmed that their preference was for a new green rather than the replacement green as it was considered that the need for a replacement green could be deferred for some time if the load could be reduced following the construction of a new green. As the costs for a new green were greater than that for a replacement green, officers considered that the additional funding that was potentially available from the Synthetic Surfaces program could now be utilised to deliver a higher level project at the site, if the application was successful.

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Planning & Development Services 2 September 2008 City Living Item 13 Hampton Park Bowls Club Cont. Costs As a result of the club’s position, officers obtained more current costs estimates for the construction of a new green which was $185,000 for the green alone. The supplier has also revealed that additional components of up to $25,000 would also be required for ancillary infrastructure resulting in a total cost of $210,000. Considering that the funding allocated within the Capital Works program was only $120,000, there is a need to identify an additional $90,000 of funding for the project to proceed. Officers were notified on 30 June 2008 that their funding application for the Synthetic Surfaces program was unsuccessful which means that the project currently requires an additional $90,000 to proceed. Leisure Facilities and Development Plan Council’s recently adopted Leisure Facilities and Development Plan (LFDP) has confirmed the need for the second green at the Hampton Park Bowls Club and lists the project as a short term priority. Next Steps Officers seek Council support for the additional amount of $90,000 to be considered as part of the end of year budget review to allow the project to be delivered according to the direction provided in the LFDP and the club’s current requirements.

Conclusion Following the allocation in the 2008/2009 Capital Works Program of $120,000 for a synthetic green at the Hampton Park Bowls Club, club representatives have liaised with officers to confirm the club’s current requirements which are for a new green rather than a replacement green. As a result of the allocation being insufficient to deliver a new green, officers sought additional funding through the State Government’s Synthetic Surfaces program which was ultimately unsuccessful. The recently adopted Leisure Facilities and Development Plan has confirmed the need for the second green at the Hampton Park Bowls Club and lists the project as a short term priority. Officers are now seeking Council support for the additional amount of $90,000 to be considered as part of the end of year budget review to allow the new green to be delivered.

Recommendation 1. That Council commit an amount of $90,000 from the 2007/08 end of year surplus

to the Hampton Park Bowls Club Synthetic Green project. 2. That the Hampton Park Bowls Club is notified of Council’s decision.

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Planning & Development Services 2 September 2008 City Living Item 14 Hampton Park Community Renewal River Gum 71-67-17 Richard Amon Council Plan Reference: 1.12

Purpose of Report: To provide an update on the progress of the Hampton Park Community Renewal initiative.

Background At its meeting on 20 May 2008, Council considered a report outlining progress made with the Hampton Park Community Renewal initiative and resolved:

“That Officers report back on the progress of the Hampton Park Community Renewal initiative on a quarterly basis.”

Community Renewal is an exciting three-year initiative of the Department of Planning and Community Development (DPCD) in partnership with Local Government and local communities. Hampton Park is one of eight sites chosen for this initiative throughout Victoria. Community Renewal aims to build on the community’s assets and strengthen opportunities for activity and positive change. It is a coordinated, place-based approach that brings key stakeholders together through a governance structure to: • identify and set priorities for action; • commit resources and investment; and • oversee the local implementation of solutions. The previous report to Council provided an update on: • progress in establishing the Hampton Park Community Renewal office; • process of developing the governance structure; • early work towards the local action plan; and • advanced partnership opportunities to deliver outcomes for the Hampton Park

community. This report provides a further update on progress of the initiative to August 2008. The Hampton Park Community Renewal Office The Hampton Park Community Renewal Office opened on 15 June 2008. The office is located at Shop 6, 19 Enterprise Avenue within the Hampton Park Shopping Centre (facing Fordholm Road). The premises are currently shared with the Hampton Park Youth Information Centre (HPYIC) who at short notice had to vacate previous premises. The co-location with the HPYIC is a medium term temporary arrangement until a purpose-built facility is developed in the future. The present arrangement has however undoubtedly been invaluable in strengthening relationships with younger people and youth services. A public launch of the new office is currently being planned by the HPCR Committee.

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Planning & Development Services 2 September 2008 City Living Item 14 Hampton Park Community Renewal Cont. Governance Steering Committee Since the previous report to Council, two members from the HPCR Committee have resigned due to committee attendance conflicting with work commitments. The vacant positions were filled immediately and the membership was successfully maintained at 15 (of which 10 are local residents). At present there are two nominations on the potential committee membership register. These will be considered by the committee if and when there are future vacancies.

Strategic Partnership Group

The Hampton Park Strategic Partnership Group (SPG) comprises key people in government, non-government organisations, and from regional networks who are able to make decisions regarding commitment of resources and services. The group is established to respond to the resident-identified priorities and to create partnership opportunities to benefit the Hampton Park community. The SPG had its first meeting on 6 August 2008 at City of Casey Council Chambers. The meeting was well attended with good representation from a number of government and non-government organisations. River Gum Ward Councillor Wayne Smith and four other members of the HPCR Committee also attended. Ms Judith Graley MP (Member for Narre Warren South) acted as Interim Chairperson for this meeting. She was later elected as Chairperson for the Group. Terms of Reference for functioning of the group and a Partnership Agreement reinforcing commitment to the process of Community Renewal in Hampton Park are now being finalised. Local Action Plan A Draft Local Action Plan has been developed and incorporates the resident-identified priorities selected by the HPCR Committee. It also includes opportunities for Hampton Park that have been identified by Council, and/or other key stakeholders and which also align with Community Renewal objectives. Presently, the key resident-identified priorities are: • ‘Clean Up Days’ • Rivergum Creek Reserve • Community transport for the local retirement village • Community Art around Hampton Park • Fire safety education for children, families and people living alone • Marketing and evaluation strategy for local festivals and events • Improving availability and access to health and mental health services • Youth mentoring and skill development • Roads and traffic • Safer design and use of the Hampton Park Shopping Centre

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Planning & Development Services 2 September 2008 City Living Item 14 Hampton Park Community Renewal Cont. In addition, there are a number of other Council/Stakeholder-identified priorities of relevance to Hampton Park including: • Hampton Park Library extension and future co-location of Hampton Park Youth

Information Centre; • Streetscape Masterplan for Hampton Park Shopping Centre (Main Street

development); • Other staged works to improve image, function and design of Hampton Park Shopping

Centre (in keeping with the Hampton Park Shopping Centre Development Plan); • Public exhibition and endorsement of the Rivergum Creek Reserve Masterplan to

access funding for staged improvement works; and • Duplication of Hallam Road and other strategic roads issues. The Draft Action Plan will be finalised at a Planning Forum, to be held on 3 September 2008, when the HPCR Committee and SPG will meet to gain a full understanding of issues and priorities and to determine how particular actions can be further progressed. The Plan will remain an evolving strategy for partners to work together to develop and deliver projects that are important to the Hampton Park Community. It will continue to be reviewed and changed as projects are completed and other issues and priorities emerge. Project Groups Project Groups have now formed for each of the priority projects within the Action Plan. They include HPCR committee members, a member of the Community Renewal Project Team, relevant Council staff, and other key partners. At this stage, the groups are primarily researching and planning their projects in more detail. They are also developing an engagement strategy to attract greater community interest and participation in their projects. Partnership Opportunities The following are examples of partnership opportunities that have been identified through networking within the City of Casey and/or with external stakeholders: • Collaboration between the three Community Planning Teams (Hampton Park,

Cranbourne & Doveton Eumemmerring Neighbourhood Renewal) and a range of partners including;

- Hampton Park Community House, - Doveton Neighbourhood Learning Centre, - Merinda Park Learning & Community Centre, - Local CFA’s, - Westernport Greenhouse Alliance Project, - City of Casey Community Safety Team, who together developed a Community Learning Partnership application for ACFE (Adult and Further Education) funding. The funding will allow development of appropriate training programs to be undertaken by youth, seniors and people from culturally diverse groups to enable them to in turn become volunteer community ambassadors with the aim of assisting community members in a variety of environmental and safety disciplines around the home.

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Planning & Development Services 2 September 2008 City Living Item 14 Hampton Park Community Renewal Cont. • Promotion for Food Handling Training for Hampton Park community groups at a

subsidised fee. These sessions, run in partnership with the Hampton Park Community House aim to strengthen opportunities for community groups to raise funding through food based initiatives at local events.

Upcoming Milestones Over the next 3 months, the Project Team will work toward achieving the following significant milestones: • Recruiting a second Community Renewal Project Officer following the resignation of

Bruce Drummond in May 2008; • Finalising the Partnership Agreement with the SPG; • Consolidating commitment to the Local Action Plan at the Planning Forum on 3

September 2008; • Launching the HPCR Office; • Strengthening the membership and capacity of Project Groups; and • Progressing priority projects to deliver outcomes in the community. Conclusion The Hampton Park Community Renewal initiative continues to make good progress as it nears the completion of its first Local Action Plan. Another significant milestone has been the formation of the Strategic Partnership Group, with Ms Judith Graley MP elected Chairperson. The governance structure is now finalised with the SPG complimenting the extremely dedicated HPCR Committee. As Community Renewal enters a more consolidated implementation phase the governance structure will be relied upon to help achieve commitment of resources and support towards key projects. At this stage, as projects are more fully developed Council input and support may be required to enhance outcomes and project delivery. Tangible community outcomes are likely to be the best predictor for longer term sustainable community support of Community Renewal and other community planning endeavours. Recommendation 1. That Council notes the progress to date of the Hampton Park Community

Renewal initiative. 2. That Council receives reports with regard to key projects developed out of

Community Renewal at appropriate times so Council can consider relevant support as required.

3. That Council Officers continue to report back on the progress of the Hampton

Park Community Renewal initiative on a quarterly basis.

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Planning & Development Services 2 September 2008 City Living Item 15 Narre Warren Tennis Club Springfield 26-14-4-17.TC Richard Amon Council Plan Reference: 1.10

Purpose of Report: To report on the current and future capacity of the Narre Warren Tennis Club and the possibility of the club funding new courts.

Background At its meeting on 17 June 2008 Council, in adopting Notice of Motion No 2107 moved by Cr Wreford, resolved:

1. “That officers liaise with the President of the Narre Warren Tennis Club and Tennis Victoria on the tennis club’s current and future capacity and on the possibility of the club funding new courts.

2. That a report on the issues raised come to an August Council Meeting.”

Narre Warren Tennis Club The Narre Warren Tennis Club is based at the Casey Tennis Centre located at Sweeney Reserve in Narre Warren (Melway 110K9). The club has an existing membership of approximately 260, with the majority of members being seniors, juniors and families. The existing tennis facilities at the Casey Tennis Centre consist of 12 tennis courts and a pavilion including: clubroom, male and female change rooms, pro-shop, canteen and large store room. Sweeney Reserve Master Plan The Sweeney Reserve Master Plan was adopted by Council at its meeting on 21 November 2006. The master plan identifies a layout for an additional 14 tennis courts and an expansion of the existing pavilion.

Leisure Facilities and Development Plan (LFDP) The recently adopted Casey Leisure Facilities and Development Plan (2008) confirms the need for an additional 14 courts for the site as well as an extension to the existing pavilion. The LFDP proposes that the expansion of the Casey Tennis Centre occur in a staged approach as follows: Stage 1 – Construction of an additional 4 courts to occur as a short term priority (1–5 years). The preliminary indicative cost for works associated with stage 1 is $240,000. Stage 2 – Construction of a further 10 courts and expansion of the existing pavilion to occur as a medium term priority (6-10 years). The preliminary indicative cost of works associated with stage 2 is $950,000 (10 tennis courts - $600,000, pavilion extension - $350,000).

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Planning & Development Services 2 September 2008 City Living Item 15 Narre Warren Tennis Club Cont. The LFDP further recommends that the Casey Tennis Centre at Sweeney Reserve become Casey’s Regional level facility to enable the City to have a tournament venue capable of hosting Pro-Circuit events and a base from which elite tennis programs and activities can be based. In addition, professional management services will ensure a range of court hire, coaching and social competition play is available at a venue that can also provide quality off-court facilities. The Sweeney Reserve Master Plan has identified there is capacity for the facility to accommodate an additional 14 courts, however, the pavilion and associated car parking areas will need to be extended concurrently with any additional courts to meet this additional use. Further to the information above, representatives of the Narre Warren Tennis Club contributed the following comments during the exhibition period of the LFDP (see LFDP, Appendix 10 – Assessment of Submissions received during the exhibition period of the draft report):

‘The Club supports the general directions of the Plan, but seeks a variation to the timing for the development of additional tennis courts in Casey, particularly some of the additional courts recommended for the Casey Tennis Centre at Sweeney Reserve.’

The consultant appointed by Council to undertake the LFDP provided the following comments in relation to potentially amending the Draft LFDP based on the clubs comments (above):

The submission correctly states that the Plan recommends the development of no additional courts in Casey for the next 5 years, other than 6 courts under construction adjacent to the Narre Warren South P-12 College. There is currently an even distribution of tennis court facilities throughout Casey and some clubs operating at below capacity, notwithstanding the high demand for courts isolated to Saturday morning for junior competition. The prioritisation of the development of new courts outlined within the Plan is a guide for Council and clubs, but is not fixed. All facility projects will be assessed using the proposed Leisure Capital Works Assessment process, which provides the opportunity for projects to be re-prioritised annually on the basis of need and readiness to proceed. The ultimate timing for the recommended additional courts and clubhouse extension for the Casey Tennis Centre will be subject to this process.

In the recently adopted LFDP, a timeframe for the delivery of the additional 14 courts was amended to reflect the staged approach for delivery as discussed earlier in this report. This amendment was a result of the club’s submission, whilst the LFDP recommends an additional 14 courts, not the clubs preferred 20 courts.

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Planning & Development Services 2 September 2008 City Living Item 15 Narre Warren Tennis Club Cont. Liaison with Narre Warren Tennis Club Representatives from the Narre Warren Tennis Club have previously contacted Council requesting information relating to potential financial backing and other means of support that Council may be able to provide for the club’s proposal for an additional tennis court expansion and extension to the existing pavilion utilised by the club. It is worth noting that the Sweeney Reserve Master Plan and LFDP describe a direction for a 14 court expansion. Potential options suggested by the club were: 1. A loan from Council. 2. That Council act as a guarantor for a loan. 3. That Council support an application from the club for a Major Facilities Grant through

Sport and Recreation Victoria. Other Considerations It should be noted that Council is in the process of constructing an additional 6 tennis courts adjacent to the Narre Warren P-12 College. This site is approximately 3.5km from Sweeney Reserve and it is expected that this new facility will cater for some of the demand that the club is currently experiencing at the Casey Tennis Centre. With respect to the club’s request for support for a Sport and Recreation Victoria (SRV) Major Facilities Grant application (as above – Option 3.), it must firstly be acknowledged that Council makes applications to this program and not the clubs. This is due to SRV’s requirement for Council to commit a matching contribution to the funding of these projects. It should also be recognised that potential projects for SRV Major Facilities Grant applications firstly come from projects that are already listed in Council’s Five Year Capital Works Program (CWP) or have endorsement from Council. Currently the tennis court expansion at Sweeney is not listed in the CWP. Council currently has a number of other projects either already listed in the CWP or that have Council endorsement to progress as the next application to the SRV Major program as described in a further report on the agenda. In addition, Council’s most recent SRV Major project was for the tennis facilities adjacent to the Narre Warren P-12 College, therefore it is unlikely that a second tennis facility would be supported so soon in such close proximity. Tennis Victoria Tennis Victoria currently manage the Casey Tennis Centre, however have advised Council that when the current management contract expires in June 2009, they will not be continuing with management of the centre. Both Tennis Victoria and the Narre Warren Tennis Club acknowledge the beneficial relationship that currently exists at Sweeney.

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Planning & Development Services 2 September 2008 City Living Item 15 Narre Warren Tennis Club Cont. Financial Implications The generator of funds at Sweeney Tennis Centre is the Management Agreement that the Council has with Tennis Victoria. Tennis Victoria, in turn, employ a manager at the centre. Casey’s share of the surplus currently goes into consolidated revenue. The Agreement with Tennis Victoria will expire in June 2009 and Tennis Victoria has indicated that it will not be available as the Centre Manager. It would be prudent not to consider Council acting as guarantor until after the July 2009 onwards management agreement is in place and established. This will give the Council time to view the commercial arrangements with the new manager, and the ongoing relationship (financially and operationally) between the new Centre Manager and the NW Tennis Club. The club have requested above (Option 2.) for Council to act as a guarantor. As mentioned above it would be appropriate for the new management agreement and financial model to settle in place before committing to any such guarantee. It is also of note that Tennis Australia offer a loan scheme to affiliated clubs for the purpose of developing and upgrading facilities. This option should be investigated by the club as a potential opportunity for funding. Next Steps Following the recent adoption of the Leisure Facilities Development Plan on 5 August 2008, officers have now commenced the implementation phase of the LFDP following the process outlined below: 1. Audit each project nominated within Appendix 3 of the LFDP and other projects

nominated within the Capital Works Program utilising the “recreation capital works assessment tool” (as outlined in the LFDP) to rank them in a prioritised order. This process will commence with the projects listed as a “short term” priority in the LFDP - Sports Facilities Plan (including stage 1. tennis facilities at Casey Tennis Centre as listed previously in this report).

2. Prepare scoping sheets for these projects for consideration in the 2009/2010 Forward

Capital Works Program 3. Undertake an audit of existing facilities to assess their adherence to the Sports

Facilities Plan standards and then commence a process of assessing these projects against the “recreation capital works assessment tool” to rank them in a prioritised order. Scoping sheets will be prepared for these “retro fit” projects which will be referred for consideration under the Recreation Minor Capital Works Program or the Building Asset Renewal Program.

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Planning & Development Services 2 September 2008 City Living Item 15 Narre Warren Tennis Club Cont. 4. All scoping sheets will be assessed, ranked and presented for consideration within the

Forward Capital Works Program in the normal manner, including being vetted by EMG and Council.

Conclusion Officers have considered the above notice of motion and liaised with the President of the Narre Warren Tennis Club and Tennis Victoria on the tennis club’s current and future capacity and on the possibility of the club funding new courts. Given that Council has recently adopted the LFDP on 5 August 2008 which clearly articulated a position on this proposed development, Officers consider it appropriate that this project be ranked and assessed against all other short term priorities as recommended within the LFDP and submit the proposed listing of projects for consideration in the 2009/10 Forward Capital Works Program. It is also important that the new management structure and financial model be allowed time to settle in place prior to Council making any funding commitments to the Centre.

Recommendation 1. That the expansion of the Casey Tennis Centre be prioritised against all other

projects listed in Casey’s Leisure Facilities Development Plan. 2. That a detailed scoping be undertaken to determine more accurate costings for

the project. 3. That officers continue to work with the club to determine a financial plan for the

delivery of the facility that also includes Tennis Australia and Tennis Victoria’s contributions and report back to Council.

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Planning & Development 2 September 2008 City Living Item 16 Netball, Basketball and Baseball 65-21-3 Richard Amon Council Plan Reference: 1.10

Purpose of Report: To report on the structure of elite Netball, Basketball and Baseball and the opportunities to establish or relocate a team within Casey

Background At its meeting on 17 April 2007 Council, in adopting Notice of Motion No 1879 moved by Cr Wilson, resolved in part:

“1. That Council Officers report on”

• The structure of elite netball, men’s and women’s basketball and baseball

• The opportunities for establishment or relocation of an elite team in Casey

• Facilities required to accommodate such elite teams, and possible location and cost of such facilities.”

Note: The response to the notice of motion has been delayed while the Leisure Facilities and Development Plan was in progress. Since the Leisure Facilities and Development Plan was adopted on 5 August 2008, officers have been able to consider an appropriate response in the context of the outcomes of the Leisure Facilities and Development Plan.

Leisure Facilities and Development Plan The City of Casey services a broad spectrum of sports as outlined in the Leisure Facilities and Development Plan 2008. As a response to the City of Casey’s forecast growth which will be reached over the next 10-15 years the need to service elite levels of sporting competition will be increased as a result of: • a higher population, • increased demands for this level of sport, • investment in elite sporting facilities. The present levels of capital investment in sport infrastructure as highlighted within the Leisure Facilities Development Plan 2008 (LFDP) is primarily responsive to local community sporting needs, whilst acknowledging some opportunities have presented to form partnerships with more elite clubs. The plan describes a hierarchy of facilities to cater for various levels of competitions providing opportunities for residents and sporting pathways.

Structure of Elite Sport Below is a description of the hierarchies of Netball, Basketball, and Baseball. The facilities (venue) required to service the elite levels of these sports are currently not being provided for within the City of Casey and furthermore the LFDP has not identified a community need at this point in time requiring this level of provision.

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Planning & Development 2 September 2008 City Living Item 16 Netball, Basketball and Baseball Cont. Within the Greater Metropolitan areas of Melbourne several elite teams are based. These sports include men’s and women’s basketball, and netball. Baseball doesn’t presently have an elite level competition team based in Melbourne which plays on a regular home/away season basis. The elite competition is serviced through an annual tournament in which composite state teams compete for the Claxton Shield.

Table 1. Sporting Hierarchy for Netball, Basketball, and Baseball

Women’s Basketball Within the Women’s National Basketball League there are two teams based in Melbourne. These are the Natures Blend Bulleen Melbourne Boomers, and the Dandenong Jayco Rangers.

Netball Men’s Basketball

Women’s Basketball

Baseball

International tier

The Australian Netball Team

The Australian Men’s

Basketball Team

(Boomers)

The Australian Women’s Basketball

Team (Opals)

The Australian Baseball Team

Trans Tasman Trophy

ANZ Championship

(Melbourne Vixens)

National tier

Australian Netball League (Victorian Fury)

National Basketball

League (NBL) (Melbourne

Tigers, South Dragons)

Women’s National

Basketball League (WNBL)

(Bulleen Boomers,

Dandenong Rangers)

Claxton Shield (Victoria)

Victorian Netball League

State Wide tier Regional State

League

Big V State Championship

Big V State Championship

Vodafone State League (TBC)

Community Sporting

tier Local

Associations Local

Associations Local

Associations Local

Associations

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Planning & Development 2 September 2008 City Living Item 16 Netball, Basketball and Baseball Cont. Bulleen Melbourne Boomers The Natures Blend Bulleen Melbourne Boomers are based North Eastern suburbs of Melbourne. For home games “The Boomers” have had homes at the Sheahans Road Basketball Centre (“Boomarena") in Templestowe, the Keilor Basketball Stadium and the Melbourne Entertainment Centre before moving to their current home at the Veneto Club in Bulleen with an approximate 3,000 seat capacity. Jayco Dandenong Rangers Since 1992, the Jayco Dandenong Rangers have been based in the South Eastern suburbs of Melbourne at the Dandenong Basketball Stadium with a current capacity of 2,500 seats. The above clubs service the elite needs of women’s basketball within Melbourne and given the close proximity of the Dandenong Jayco Rangers, it is not considered viable to pursue a Casey elite women’s basketball team at this point in time. Men’s Basketball Within the National Basketball League there are two teams based in Melbourne. These are the Melbourne Tigers and the South Dragons. Melbourne Tigers The Tigers play out of the modern State Netball Hockey Centre in Royal Park, Melbourne which features a capacity of 3,500 seats. They have competed in the National Basketball League since 1984. South Dragons The South Dragons play out of the Vodafone Arena within Melbourne’s principal sporting precinct which features a capacity of 10,500 seats. The South Dragons formed and began competition within the NBL in 2006. These above clubs service the elite needs of men’s basketball within Melbourne and given the close proximity of the Melbourne Tigers to the South Dragons, it is not considered viable to pursue a Casey elite men’s basketball team at this point in time with this direction also supported by the LFDP. Netball Melbourne Vixens - ANZ Championship Within the Trans Tasman Trophy (ANZ Championship) played between Australian and New Zealand teams there is one team based in Melbourne called the Melbourne Vixens who are sponsored by Prestige Sunroofs. This team was in the inaugural 2008 version of the competition and play their home games at the 3,500 seat State Hockey Netball Centre and also at the 10,500 seat Hisense Arena (formerly the Vodafone Arena).

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Planning & Development 2 September 2008 City Living Item 16 Netball, Basketball and Baseball Cont. Victorian Fury - Australian Netball League Victorian Fury is the newly formed Victorian representative side that plays a 10 team round robin competition towards the close of the domestic season against other state teams. There are 10 representative teams from across Australia. The teams above service the elite needs of netball within Melbourne. The facility sharing arrangements with other sports (basketball, hockey) provide a reduced running cost that increases financial stability. For the present, an established need has not been identified to pursue a Casey elite netball team with this direction also supported in the LFDP. Baseball The Claxton Shield Currently the elite baseball competition is the Claxton Shield which is an annual national Baseball tournament in which Baseball Victoria selects a representative Victorian side to participate. The Victorian team currently plays home games out of the Altona based Melbourne Ball Park and has a capacity of 3,000. National Baseball League Baseball Australia has advised that it is preparing to re-introduce an interstate league competition (National Baseball League ) in late 2008/2009 which will include a Victorian Team. The current facilities at Melbourne Ball Park will be utilised as home facilities to service this competition. It is not considered viable to pursue a Casey elite baseball team at this point in time, particularly given that the Melbourne Ball Park is underutilised and the sport’s administration are keen to locate major competitions at this site. The LFDP also supports this direction.

Opportunities for the establishment or relocation of an elite team in Casey As discussed above, the LFDP has not identified a need or significant opportunity to establish or relocate a basketball, netball and baseball elite team to Casey which is also supported by officers. Casey has previously negotiated for the relocation of the South Melbourne District Cricket Club, the Springvale Scorpions, and more recently the Melbourne Football Club. These moves have been made in a context where the clubs have approached the City of Casey directly with significant cash contributions to assist in the development of facilities.

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Planning & Development 2 September 2008 City Living Item 16 Netball, Basketball and Baseball Cont.

The facilities required to accommodate such elite teams, and possible location and cost of such facilties.

Within Melbourne, significant facilities have been developed to host elite level competitions. The major facilities that are utilised to host National and International level elite competitions include the Hisense (previously Vodafone) Arena (Melbourne), The State Netball/Hockey Centre (Carlton) balanced with smaller facilities for the WNBL teams at the Dandenong Basketball Stadium and the Veneto Club in Bulleen. These facilities have a significant capacity and development costs to construct. The facilities required to establish or relocate an elite club to Casey would be of similar nature to those nominated above. The potential location for these facilities would need to be fully scoped. But considerations for such facilities that immediately need to be considered are: • Proximity to public transport • Proximity to hotel accommodation • Available space for infrastructure. Other considerations include ongoing management of the infrastructure; with additional financial considerations for business investment including ongoing sponsorship of host teams. The City of Casey may be in a position to contribute to establish these elite level sporting facilities, however it would also require a considerable commitment and contribution from other funding bodies and stakeholders. At this point in time the sports of Basketball, Netball and Baseball do not have plans to relocate major teams into Casey.

Conclusion The City of Casey services a broad spectrum of sports as outlined in the Leisure Facilities Development Plan 2008. As the City of Casey’s growth reaches its forecast population over the next 10-15 years, the capacity to service elite levels of sporting competition will be supported through: • a higher population, • increased demands for this level of sport, • investment in elite sporting facilities. The present levels of capital investment in sport infrastructure as highlighted within the Leisure Facilities Development Plan 2008 are necessary to service community sport as significant population growth occurs. The City of Casey will ultimately have a strong base to expand into elite sports through this early investment in community sporting infrastructure.

Casey's Communities


Planning & Development 2 September 2008 City Living Item 16 Netball, Basketball and Baseball Cont. At the community sports level, the City of Casey supports basketball, netball and baseball with local levels of competition. Acknowledging the current structure of elite sport for basketball, netball and baseball, officers don’t consider it viable at this point of time for the relocation or establishment of an elite team in their disciplines within Casey. In addition, there have been no approaches made to the City of Casey from the governing bodies for these sports for such relocation.

Recommendation 1. That the report be noted. 2. That Council continue to provide support to community level Basketball, Netball

and Baseball sport through the implementation of the Leisure Facilities and Development Plan.

Casey's Communities


Planning & Development Services 2 September 2008 City Living Item 17 Outdoor Exercise Equipment 26-20-2 Richard Amon Council Plan Reference: 1.10

Purpose of Report: To report on the use and possible location for outdoor exercise equipment.

Background At its meeting on 18 March 2008 Council, in adopting Notice of Motion No 2047 moved by Cr Bradford resolved:

“That Council officers prepare a report for a future Council meeting in July 2008 on possible designs and all associated installation costs for appropriate outdoor exercise equipment to be installed in our major local parks.”

Council at its meeting on 6 May 2008, considered the subsequent report on the above items and resolved

“1. That the identification of demand and appropriate distribution of outdoor

fitness equipment throughout the City be investigated as part of the review of Council’s Open Space Strategy in 2008/09.

2. That Council officers continue to monitor the outdoor exercise equipment

at Waratah South Reserve to determine the potential application of these types of facilities to other areas in the municipality.

3. That Officers prepare a further report identifying suitable parks around

Casey for the potential installation of outdoor exercise equipment, including all costs, and that Council consider this as part of the end of year budget review.

FURTHER MOTION That schools be considered as potential sites in the report that will come back to Council.”

Waratah South Reserve Equipment Council Officers have been monitoring the exercise equipment installed at Waratah Reserve for the last couple of months. There has been one incidence of vandalism where an attempt to dislodge one piece of equipment occurred. This resulted in over $2,000 damage. Council Officers have witnessed residents using the equipment on numerous occasions which has also included older adults. It is fair to anticipate that this usage will increase in the warmer period of the year however it is preferable to monitor the site for a longer period of time before concluding on the outcomes of the installation and its potential application to other sites within Casey.

Casey's Communities


Planning & Development Services 2 September 2008 City Living Item 17 Outdoor Exercise Equipment Cont. Open Space Strategy Council will be undertaking a review of its Open Space Strategy this year. It is envisaged that the revised document will recommend a level of open space provision across the City including differing levels of parks and the level and type of provision of infrastructure within these parks. It is considered appropriate that a suitable level and distribution of Outdoor Fitness equipment and other associated park infrastructure including benches, BBQ’s, rotundas tennis hit up walls etc. be considered as a part of this strategy preparation. Further consideration of the success of the Waratah South Reserve installation and others around Melbourne could also be included as part of the review and consultation process for the project.

Potential Locations Acknowledging that Outdoor Fitness equipment is suitable and well received by all adults including young mothers and older adults, it is critical that these facilities are provided at sites where access is achievable at times consistent with anticipated usage. One limitation in providing community facilities in sites other than Council owned land is that it is difficult to secure access at times when the user groups would ideally like to utilize them. Given this, installation of these facilities on school sites where the access between the hours of 8am to 4pm is not available, provision at these locations may be compromised and it may prove to be a better outcome if these facilities are located in proximity to schools rather than actually on their sites. There are a number of existing master plans that identify outdoor exercise equipment as part of the park or reserve including Berwick Springs Reserve, Sweeney Reserve, Strathaird Park, and Eumemmerring Creek Parklands. These locations should be reviewed as part of the Open Space Strategy review with appropriate funding identified following its conclusion. Playground Strategy Council has recently commenced a review of its Playground Strategy. This document was supported through funding from Sport and Recreation Victoria and is expected to be completed in the first half of 2009. One of the key strategic issues to be considered as a part of this strategy is the level of reasonable distribution of playgrounds through out the City and to review the current relationship Council has with the provision of play equipment within schools. Once this direction has been determined this will provide valuable guidance for the Open Space Strategy and the potential installation of Fun and Fitness Stations and Outdoor Exercise Equipment within schools.

Conclusion Officers have been requested to investigate the demand and appropriate distribution of outdoor fitness equipment throughout the City.

Casey's Communities


Planning & Development Services 2 September 2008 City Living Item 17 Outdoor Exercise Equipment Cont. The City of Casey in partnership with Doveton and Eumemmerring Neighbourhood Renewal has funded the installation of a Fun and Fitness equipment at Waratah Reserve. Officers have been monitoring the outdoor exercise equipment at Waratah South Reserve to determine the potential application of these types of facilities to other areas in the municipality. To date this facility has been well received and well utilised by the community however the site should be monitored for a longer period of time, particularly over the summer months, before making any conclusions regarding the success of the concept in Casey. Council will be undertaking a review of its Open Space Strategy this year. It is envisaged that this document will recommend a level of open space provision across the city including differing levels of parks and the level and type of provision of infrastructure within these parks. It is considered appropriate that a suitable level and distribution of outdoor fitness equipment and other associated park infrastructure including benches, BBQ’s, rotundas tennis hit up walls etc. be considered as a part of this strategy preparation. Through the preparation of Master Plans across Casey there are a number of existing sites where the installation of outdoor fitness stations have been identified including Berwick Springs Reserve, Sweeney Reserve, Strathaird Park, and Eumemmerring Creek Parklands. These locations should be reviewed as part of the Open Space Strategy review with appropriate funding identified following its conclusion.

Recommendations 1. That the report be noted. 2. That the provision of Outdoor Fitness equipment be considered as a part of the

Open Space Strategy preparation. 3. That funds for the implementation of outdoor fun and fitness equipment be

considered once the Open Space Strategy review is concluded.

Casey's Communities


Planning & Development Services 2 September 2008 Strategic Development Item 18 Hospital Services in the South East Region Mayfield 71-85 Liam Hodgetts Council Plan Reference: 1.12

Purpose of Report: To report back on the State Government’s response to Council’s request for a report relating to the future planning of hospital services in the South East Region.

Background At its meeting on the 18 March 2008, in considering a report on the Cranbourne Community Plan, Council resolved the following:

“That Council ask for a report from the State Government on the future provision of hospital services in the South East Region, and how these might respond to the very substantial growth in population in the area, and in particular, Cranbourne.”

On 9 April 2008, a letter was sent to the Department of Human Services (refer to Attachment 1) which outlined and justified the request by highlighting: • The projected population of the Casey-Cardinia Growth Corridor by 2031, which is

expected to be 450,000 persons. It is envisaged that this population would put pressure on existing hospital services in the region.

• The distance of the Cranbourne and the Coastal Villages from the Casey Hospital located in Berwick (in some instances the distance would be more than 15km).

Response from the Department of Human Services A reply letter was received from the Department of Human Services on 18 June 2008 (refer to Attachment 2). The letter outlined a number of service improvement projects that have been committed in the State Budget (2008-09). These include: • $4.2 million to increase the Special Care Nursery cots at the Casey Hospital. • $25 million for the Dandenong Hospital Emergency Department redevelopment. Furthermore, the letter highlighted that in terms of service planning there is a “continuing shift towards ambulatory modes of care rather than inpatient care” and a growing focus on centralising health services at major facilities. The State Government’s priority for the outer south east will be “to expand the efficiency, effectiveness and range of services” at the Casey Hospital. In the first half of 2009, the Department of Human Services will be preparing a ‘Casey Hospital Service Plan’. The Plan will identify how services should be developed at the Casey Hospital over the next 10 to 15 years. The need for improved hospital services has been identified by the Cranbourne community, in the Cranbourne Community Plan. As a part of the implementation of the Plan, Council officers will continue to advocate the community’s strong desire for improved hospital services in the region, particularly in Cranbourne.

Casey's Communities


Planning & Development Services 2 September 2008 Strategic Development Item 18 Hospital Services in the South East Region Cont. Furthermore, the Cranbourne West Precinct Structure Plan (PSP) adopted by Council on 19 August 2008, provides for the development of a large neighbourhood activity centre at the corner of Evans Road and Hall Road. The centre will provide for a mix of retail, community, educational and recreational facilities and services for the residents of Cranbourne West. In addition, the activity centre would include land for a health precinct which could accommodate the relocation and/or expansion of the Cranbourne Integrated Care Centre. Officers will involve Southern Health in the preparation of an Urban Design Framework for the activity centre to ensure the future needs of Southern Health are preserved. Officers will monitor the development of the ‘Casey Hospital Service Plan’ and report back to Council on the progress of this Plan, as well as the likelihood of the Cranbourne Integrated Care Centre being expanded.


Casey's Communities


Planning & Development Services 2 September 2008 Strategic Development Item 18 Hospital Services in the South East Region Cont.

ATTACHMENT 1

Casey's Communities



Casey's Communities



ATTACHMENT 2

Casey's Communities



Leading Casey


Executive Services 2 September 2008 Organisational Strategy Item 1 2007/2008 Performance Statement - In Principle Approval 48-10 & 11-15 Rob Pedder Council Plan Reference: 2.2

Purpose of Report: To approve, in principle, the 2007-2008 Performance Statement and authorise two Councillors and the Chief Executive Officer to approve the statement in its final form

Discussion Under Section 132 of the Local Government Act 1989 (Act), Council must prepare a 2007-2008 Performance Statement which compares targets for Key Strategic Activities set in the 2007-2008 Budget with the actual result. The Performance Statement is subject to audit and must be included in Council’s Annual Report. The draft Performance Statement for 2007-2008 is attached. It has been checked by the Auditor’s agents as part of the annual statutory audit and they have approved it for the purposes of reporting to Council. Under the Act, Council must pass a resolution giving its in principal approval to the statement prior to submission to the Auditor, i.e. the Auditor General. In addition, Council must authorise two Councillors to approve the statement in its final form, including any changes made, or agreed to, by the Auditor. Whilst not a statutory requirement, the Auditor has in past years recommended that the Chief Executive Officer also sign the Performance Statement. In the event of any significant changes being required by the Auditor, Councillors will be advised prior to formal approval (signing) by two Councillors and the Chief Executive Officer.

Recommendation 1. That pursuant to Section 132 of the Local Government Act 1989 Council

approve, in principle, the 2007-2008 Performance Statement. 2. That pursuant to Section 132 of the Local Government Act 1989 Council

authorises the Mayor, Deputy Mayor and the Chief Executive Officer to approve the 2007-2008 Performance Statement in its final form.

Leading Casey


Executive Services 2 September 2008 Organisational Strategy Item 1 2007/2008 Performance Statement - In Principle Approval Cont.

ATTACHMENT

Leading Casey



ATTACHMENT

Leading Casey


Corporate Services 2 September 2008 Finance Item 2 2007/2008 Draft Annual Standard Statements and Financial Statements 11-15 Veronica Hickin Council Plan Reference: 2.4

Purpose of Report: To consider approval 'in principle' to the Standard Statements and Financial Statements for 2007/2008 and to authorise signing thereof.

Background

The Local Government Act requires that the Council must pass a resolution giving its approval, ‘in principle’, to the Standard Statements and Financial Statements prior to the statements being submitted to the Auditor-General, and to authorise two Councillors and the Chief Executive Officer to sign the statements in their final form. Report The draft Annual Statements have been completed and the Auditor-General’s contractor has completed a substantial portion of the Audit work. Audit & Ethics Committee Meeting – 21 August 2008 The draft statements were reviewed by the Audit & Ethics Committee on 21 August 2008. Representatives of the Auditor General’s contractor RSM Bird Cameron, Ms Kristie Dundon and Mr David McEntaggart were in attendance.

Approval ‘in principle’ It is recommended that Council give approval ‘in principle’ to the Annual Financial Statements in order that they may be formally transmitted to the Auditor General for consideration. In the event that any significant changes are required by the Auditor General, I will advise Councillors prior to requesting formal signing. A copy of the Draft Standard Statements (Attachment A) and the Draft Financial Statements (Attachment B) are circulated for Councillors’ information. Recommendation 1. That pursuant to Section 131(7) of the Local Government Act 1989 (as

amended), Council approves, ‘in principle’ the Standard Statements and Financial Statements for 2007/2008.

2. That pursuant to Section 131(8) of the Local Government Act 1989 (as

amended), Council authorises the Mayor and Deputy Mayor to certify the Standard Statements and Financial Statements in their final form after any changes recommended, or agreed to, by the Auditor have been made.

Leading Casey


Corporate Services 2 September 2008 Finance Item 2 2007/2008 Draft Annual Standard Statements and Financial Statements Cont.

ATTACHMENT A Attachment A has been circulated separately.

Leading Casey


Corporate Services 2 September 2008 Finance Item 2 2007/2008 Draft Annual Standard Statements and Financial Statements Cont.

ATTACHMENT B Attachment B has been circulated separately.

Leading Casey


Corporate Services 2 September 2008 General Item 3 Ward Allocation Requests 11-4-1 Steve Dalton Council Plan Reference: 2.4

Purpose of Report: To consider Ward Allocation Requests

Background In accordance with procedures adopted by Council, the following Ward Allocation requests made by Councillors are submitted to Council for consideration: Policy Council policy on Ward allocations is: -

“(i) Expenditure of Ward allocations can only be made by Council resolution following the nomination of items to be funded by the Ward Councillor from their own ward funds.

(ii) Ward allocations may be allocated for:-

(a) physical items within the Ward; (b) community development within Casey; (c) grants to organisations for philanthropic purposes.

(iii) Ward allocations are not to be used when any Councillor derives a direct material benefit.

(iv) Ward allocations may be ‘pooled’ for items which have benefit across

Ward boundaries. (v) Any unexpended Ward allocation balances at year-end will not be

carried forward. (vi) All Ward allocation expenditure requests must be made by 31 May

each year to enable sufficient time for works to be carried out.” Please see Attachment. Recommendation That the Ward Allocation Requests as listed be considered by Council in light of policy and that Council resolve the payment of these Ward Allocation requests.

Leading Casey


Corporate Services 2 September 2008 General Item 3 Ward Allocation Requests Cont.

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Leading Casey


Planning & Development Services 2 September 2008 City Living Item 4 Community Facility Funding Program - 2009/2010 Major Facilities 52-7-13-4 Richard Amon Council Plan Reference: 2.10

Purpose of Report: To select a project for submission under the Community Facility Funding Program 2009/2010 Major Facilities Category.

Background The State Government Community Facility Funding Program (CFFP) provides opportunities for local governments to plan and develop responsive solutions to the recreation needs of their communities. The CFFP is delivered through the Department of Planning and Community Development (DPCD) and contributes to the provision of high-quality and accessible community sport and recreation facilities across Victoria. The funds are administered by Sport and Recreation Victoria (SRV). Sport and Recreation Victoria (SRV) recently announced the availability of the 2009/2010 round of the Community Facility Funding Program (CFFP). The following table provides an outline of the 2009/2010 CFFP funding categories and their submission dates. Category Amount Submission Dates CFFP Major Facilities

Grants of up to $500,000 (where total project costs more than $200,000 in accordance with the funding ratios SRV $1: Council $2) are available for developing major sport and recreation facilities.

18 September 2008

CFFP Better Pools/Aquatic Access

Grants of up to $2.5 million (in accordance with the funding ratios SRV $1: Council $2) are available for providing quality aquatic leisure facilities through new aquatic centres or extensions of existing centres.

18 September 2008

CFFP Minor Facilities

Grants of up to $60,000 (where project costs $200,000 or less (in accordance with the funding ratios SRV $1: Council $1.5) are available for community groups, working in partnership with Council, to develop or upgrade community sport and recreation facilities.

3 November 2008

CFFP Planning

Grants of up $30,000 (in accordance with the funding ratios SRV $1: Council $1) are available for projects focussing on recreation planning or feasibility studies.

3 November 2008

Applications are due shortly for the Major Facilities and Better Pools categories. Therefore, this report focuses on the selection of projects suitable for these categories while potential projects for the Minor Facilities and Planning categories will be the subject of a later Council report.

Leading Casey


Planning & Development Services 2 September 20008 City Living Item 4 Community Facility Funding Program - 2008/2009 Major Facilities Cont. Under the CFFP funding guidelines, Council can submit only one application in either the Major Facilities or the Better Pools category. As Council has previously received funding of $2.5M under the Better Pools program in 2006/07 for the Cranbourne Aquatic and Leisure Centre development, the application in this section of the CFFP for the 2009/10 program will be within the Major Facilities category. Under the Major Facilities category, the CFFP provides funding up to a total of $500,000 per project. For the City of Casey, which is considered an outer metropolitan Council, the funding ratios are SRV $1: Council $2. This means that for Council to receive the maximum funding amount from SRV the total project cost must be at least $1,500,000 with Council contributing $1,000,000. Selection of Potential Projects for a Funding Application Due to the large demand for sporting facilities within the City of Casey, there are a number of potential projects for an application in the Major Facilities category. To assist in the selection of a suitable project, officers have taken into consideration the following criteria as endorsed by Council at its meeting 20 June 2006: 1. Projects listed on Council’s Five Year Forward Capital Works Program (FCWP). 2. Projects which have progressed to a suitable level for application. 3. Projects supported through Council Plans and Strategies. 4. Amount likely to be funded through the program. 5. Likelihood of success considering CFFP funding guidelines. These guidelines

encourage projects which deliver the following:

a) Improved access and participation b) Infrastructure in areas experiencing a high demand for sport and recreation

facilities c) Infrastructure in an area of rapid population growth d) Infrastructure in areas servicing disadvantaged communities such as designated

Neighbourhood Renewal or Community Renewal locations e) Improved energy efficiency and environmental sustainability f) Multi-use of facilities g) Demonstrated collaboration between Council and schools that will result in greater

use of recreational facilities h) Responses to identified community needs and issues and addresses these

through the local provision of facilities i) Infrastructure developments within the context of local government strategic

planing initiatives j) Consideration of issues around safety and risk management and compliance with

anti-discrimination legislation k) Active involvement of a range of stakeholders l) Strategies that increase skills and opportunities for community members m) Improved range of formal and/or informal sport and recreation opportunities

Leading Casey


Planning & Development Services 2 September 20008 City Living Item 4 Community Facility Funding Program - 2008/2009 Major Facilities Cont.

n) Improved access to quality sport and recreation opportunities, particularly for those groups traditionally disadvantaged e.g. people with disabilities, women, young people, older adults people from non English speaking backgrounds, indigenous people and the rurally isolated.

Having due regard to the above criteria, two projects have been identified for detailed consideration of a possible CFFP Major Facilities funding application as described below. In addition, the table in Attachment 1 provides a summary assessment for each of these projects against the Council endorsed selection criteria for SRV CFFP applications. (1) Grices Road Pavilion, Soccer Fields, Cricket Oval and Flood Lighting This project involves the development of three new soccer pitches, cricket oval and a pavilion on Council owned land on the corner of Grices Rd and Clyde Rd in Berwick (Melways 131B7). There is currently no adopted master plan for this site. The funding application would be for the development of three soccer fields, cricket oval (synthetic pitch), cricket nets, floodlighting, fencing, car parking, landscaping, pedestrian paths, irrigation of playing fields and a pavilion to service these facilities. This project has been identified in the recently adopted Leisure Facilities and Development Plan (LFDP) as a district level facility and a short term priority. The Leisure Facilities and Development Plan (2008) confirmed a high demand for additional soccer and cricket facilities in the area. The location adjacent to the St. Francis Xavier Junior College would also provide potential additional facilities for use of the school which is one of the criteria supported in the funding guidelines. In addition to the above background information, Council at its budget weekend 17 May 2008 sought:

“Grices Road Soccer - Design first half 2009 (consider funds from mid year review)/ build second half 2009 (consider funds from 2009/2010 budget)”

Officers have undertaken a very high level estimate for the works associated with the development of this facility which initially nominate cost of delivery in excess of $3.0 million. However detailed designs and cost estimates will need to be developed to identify the true cost of this project. This project will attract the maximum of funding available through the CFFP Majors Category as the total project cost exceeds $1.5 million. This project meets Council’s adopted criteria for the selection of projects as described earlier and also meets the greatest number of the key criteria as nominated within the CFFP guidelines and application forms including: • Improved access and participation • Areas experiencing a high demand for sport and recreation facilities • Improved energy efficiency and environmental sustainability (water sensitive design) • Collaboration between Councils and schools.

Leading Casey


Planning & Development Services 2 September 2008 City Living Item 4 Community Facility Funding Program - 2009/2010 Major Facilities Cont. Acknowledging this project’s ability to align with these criteria and provide Council the opportunity to attract the maximum funding contribution from this program, Officers consider it to be the most appropriate application for the Major Facilities component of the CFFP. (2) Casey Fields Rugby Pavilion Plus Floodlighting for 2 Fields (8 towers) Council has recently constructed two rugby fields at Casey Fields (Melway 134H8). Following recent competitions at the site and subsequent inspections by local rugby club representatives and the General Manager of Victorian Rugby League, the field has been assessed as “one of the top playing surfaces in the state”. The recent rugby events at Casey Fields have utilised the adjacent pavilion which normally services ovals 4 and 5 and the Casey South Melbourne Cricket club. While this arrangement is currently satisfactory, these ovals will be used for junior football which highlights the need for a separate pavilion and floodlighting to serve rugby participants now that the fields are being developed and are in use. The project will involve the construction of a central pavilion incorporating a minimum of four change rooms, associated infrastructure, public amenities and floodlighting for both playing fields. The General Manager of the Victorian Rugby League has advised, as an affiliate member of the Australian Secondary Schools Rugby League (ASSRL) and Victorian Primary Schools Sports Association (VPSSA), it is required to host National Championships on a rotational basis. The Victorian Rugby League was unable to host the Senior Championships in 2006 and Under 15's Championships in 2007 as they were unable to gain access to a venue to host these events. The development of a pavilion would support the ability for Casey Fields to fulfil this role. The Rugby League field at Casey Fields has however been utilised by the Victorian Rugby League in 2007 for a round of club games and the First Grade Preliminary Final. The surface has received excellent feedback from players and clubs who have used the venue in 2007 and the Casey junior and senior club are looking forward to accessing the venue on a more regular basis in 2008. The Victorian Rugby League views the City of Casey's vision of developing an elite sports precinct as an opportunity to create the premier 'grassroots' Rugby League venue in Victoria. The construction of a Rugby League pavilion comprising of four changerooms, a referees room and canteen facilities would enable the Victorian Rugby League to utilise Casey Fields as the facility to host junior and senior National Championships and local competition finals. The Victorian Rugby League is next due to host the Affiliated States Senior Championships (involving Victoria, Western Australia, South Australian, Northern Territory, Combined Defence Forces and Australian Police) on the Queen’s Birthday Weekend in 2009 and is hopeful that Casey Fields can be the venue to host this event. Officers have also been working with Touch Football Australia who is currently utilising these facilities to facilitate the development of this activity during the summer months. Developments are occurring at Council’s two other rugby facilities at Frog Hollow and Betula Reserves, and the implementation of the rugby pavilion would enable an extensive program to be implemented at Casey Fields.

Leading Casey


Planning & Development Services 2 September 2008 City Living Item 4 Community Facility Funding Program - 2008/2009 Major Facilities Cont. Other Potential Projects In addition to the above projects, officers also gave preliminary consideration to the following projects for an application to the Major Facilities component of the SRV CFFP. (A) Casey Comets Cranbourne Racecourse & Recreation Reserve Developments, O'Tooles Road. At its meeting 19 August 2008 Council, in adopting Notice of Motion No 2137 moved by Cr Bradford, resolved:

“That Council apply for, as a priority, an appropriate grant under the recently announced State Government “2009 – 2010 Community Facility Funding Program”, to fund improvements to grounds and water conservation of the Casey Comets Soccer Club, O’Tooles Road Cranbourne.”

The club previously presented information to Council in 2004 regarding its needs. These included a preference for pavilion upgrades, sealing of car parks, installation of a new synthetic pitch, and resurfacing of the existing two playing fields with additional lighting, irrigation and fencing improvements. The president of the club has confirmed recently that these issues remain as priorities for the club. The recently adopted LFDP nominates the construction of one additional local level soccer pitch at the Cranbourne Racecourse & Recreation Reserve, O‘Tooles Road, as a short term priority. It does not recommend expansion beyond this level. Without such strategic justification a successful application for a “major” grant would be highly unlikely. The club’s response to the LFDP supported the establishment of a regional level soccer facility in Casey and would welcome for this to occur at the Comets stadium if sufficient funds were not available to develop such a facility at Casey Fields. The Casey Fields site has been strongly supported as the site for a regional facility that would include synthetic surfaces in the Casey Fields Master Plan, the LFDP and in the draft Regional Soccer Strategy. Council has also been previously briefed on the opportunity to develop extensive soccer facilities at Casey Fields as part of a Football Federation Victoria zonal Centre of Excellence. This level of development at Casey Fields is strongly supported by Football Federation Victoria. The Casey Fields site has also recently been suggested as a potential training base for a second Victorian based A-League team. Considering the strong support for the Casey Fields site as a regional facility, it would not be appropriate to add multiple pitches including a synthetic surface to the O’Tooles Road site when the club could potentially be the beneficiary of high quality facilities at Casey Fields within the next five years. Regarding the other issues raised by the club, most of the pavilion issues are being addressed via recent Council allocations and their concern over pitch quality can be addressed via the addition of one new pitch and lighting to reduce wear and tear. This level of development would also be in accordance with the direction provided in the LFDP.

Leading Casey


Planning & Development Services 2 September 2008 City Living Item 4 Community Facility Funding Program - 2008/2009 Major Facilities Cont. This revised project would involve the construction of an additional soccer pitch and associated infrastructure, including training lights. The additional pitch and lighting will enable spreading of the load with regard to usage. Combined with the existing supply of third pipe water, the club could expect to receive very good quality facilities through such expansion. A synthetic pitch on the site is therefore not necessary. It is also important to note that the proposed scale of expansion to this facility is the same as is being currently undertaken at Reema Reserve. The Reema Reserve project was successful in attracting Sport and Recreation Victoria funding last year under the “Minors” category. Therefore the Cranbourne project should also have a good chance of success under the same category. Early estimates indicate that this project would cost in the order of $200,000. This provides the opportunity for this project to be considered under the Community Facilities Funding Program Minors Category which provides grants of up to $60,000 (where project costs $200,000 or less). This grant category is available for community groups, working in partnership with Council, to develop or upgrade community sport and recreation facilities. It is important to note that whilst this project is nominated as a short term priority within the LFDP, the facilities currently utilised by the Casey Comets Soccer club are on Crown Land and therefore the construction of any additional facilities will need to be endorsed by the Cranbourne Racecourse & Recreation Reserve Committee of Management (COM). However, it is understood that the Casey Comets Soccer Club has previously obtained endorsement from the COM for the development of additional pitches at the site which will need to be officially reconfirmed as a requirement of any funding application. In addition to the above potential project at the site, Council officers have been engaged in discussions with the Cranbourne Turf Club about development opportunities associated with the broader Racecourse. These discussions initially were about a major expansion of the main stand to provide better corporate accommodation on race days and to provide a venue for non racing events such as exhibitions and conferences on non race days. Officers have had several meetings with the Turf Club over the last 7 months in an attempt to obtain guidance over their more ambitious plans for the entire complex. Their intention is to produce a master plan for the entire site of which Council will need to be involved. Acknowledging the above mentioned issues, officers recommend that the future construction of an additional soccer pitch at O’Tooles Rd be an application in the Minor Facilities category of the CFFP 2009-10 funding round, largely due to the total cost of the project aligning with the Minor Facilities funding category (i.e. under $200,000) and the strategic support via various policies for the long term development of a regional facility at Casey Fields. (B) Basketball Stadium Expansion at Casey Indoor Leisure Precinct Previous recreation planning studies undertaken by Council have recommended the development of additional facilities to service the needs of basketball. As is outlined in the discussion below, Council anticipates that the development of further indoor court facilities is very high on the list of priorities, however the detailed planning that is required for such major facility improvements has not been completed at this point in time to inform a comprehensive application to this funding round.

Leading Casey


Planning & Development Services 2 September 2008 City Living Item 4 Community Facility Funding Program - 2008/2009 Major Facilities Cont. Council has funds this financial year 2008/9 to undertake a detailed design feasibility for the future development of the Sport for All Centre (Cranbourne). This project has received matching funding from the SRV CFFP Planning Category. This study will form the basis for a potential future major facility funding application. It can therefore be anticipated that a project related to the development of additional basketball facilities will be a high priority for a possible SRV Major Facility Funding application in the 20010/11 financial year, however it is considered that insufficient planning has been completed at this point in time in order to inform the current round of funding applications. Financial Implications The following table summarises Council’s potential level of financial commitment for each project if they were successful in a funding application to SRV. Only one application can be made by Council under the program, therefore Council’s maximum level of commitment will be limited to only one of the projects listed below. This will require Council to ensure that supporting funding as described below is provided in the 2009/2010 Capital Works Program. These cost estimates that have been provided below are very high level and not attributed to detailed designs and have been formulated utilising costs from like projects. It should be noted that some of the projects listed are currently not included on Council’s Forward Capital Works Program. The strategic assessment which officers are currently undertaking of all recreation projects following adoption of the Leisure Facilities and Development Plan will provide Council with an officers assessment of prioritised projects to be considered in the preparation of the 2009-10 Forward Capital Work Program.

Project Total Cost (estimate

only)

$ Sought from SRV

$ Sought from Council

Grices Road Pavilion, Soccer Fields, Cricket Oval and Flood Lighting (indicative cost only, funds will need to be provided to undertake detailed design at 2008-9 mid year budget review – approx. $300K)

$3,000,000 $500,000 $2,500,000

Casey Fields Rugby Pavilion & Floodlighting $1,500,000 $500,000 $1,000,000

Casey Comets Soccer Pitch Construction Cranbourne Racecourse & Recreation Reserve, O'Tooles Road. Project referred to CFFP Minors Category 2009/10

$200,000 $60,000 $140,000

Leading Casey



Conclusion Officers have considered a number of potential projects for application to the 2009/10 CFFP Major Facilities funding round including: 1. Grices Road Pavilion, Soccer Fields & Cricket Oval and flood lighting 2. Casey Fields Rugby Pavilion & Floodlighting Each of these projects have merit for possible applications in their own right, however Officers consider that project 1, Grices Road Pavilion, Soccer Fields & Cricket Oval and flood lighting provides the best opportunity to receive funding meets the current most urgent demand and maximises the external funding contribution. The additional soccer pitch project at Cranbourne Racecourse & Recreation Reserve is an appropriate project for an application to the 2009-2010 CFFP Minor Facilities Category. The projects to be submitted to the 2009-2010 CFFP Minors Category will be the subject of a further Council report. All possible funding applications have been guided by the Leisure Facilities and Development Plan (LFDP) that was adopted on 5 August 2008. This document will continue to provide a prioritised framework for the provision of key sporting facilities across the City. Council should be aware of the financial contribution required for any successful application. The amounts as described in this report are an estimate only and will require further detailed scoping. However for the purpose of this funding application to SRV CFFP, both potential applications suggested in this report would attract the maximum contribution from this program.

Recommendation 1. That Council endorse the development of a submission to the SRV Community

Facility Funding Program (2009/2010 Major Facilities Category) for Grices Road Pavilion, Soccer Fields, Cricket Oval and Flood Lighting.

2. That should the funding application to SRV be successful, funding will need to

be provided in the 2009/10 Capital Works Program as outlined in this report. 3. That Council allocate funds at the 2008/2009 Mid Year Budget Review to

undertake detailed design of the Grices Road Pavilion, Soccer Fields, Cricket Oval and Flood Lighting project.

4. That the Casey Comets Soccer Pitch Construction and lighting at the

Cranbourne Racecourse & Recreation Reserve, O'Tooles Road, be referred to the 2009/2010 SRV Community Facility Funding Program Minor Facilities Category.

Leading Casey



ATTACHMENT 1

Leading Casey



Planning Casey


Planning & Development Services 2 September 2008 Strategic Development Item 1 Casey Gardens Development Plan Springfield 71-67-26/1VIR. Liam Hodgetts Council Plan Reference: 4.1

Purpose of Report: That the Casey Gardens Development Plan be placed on public exhibition

Background At its meeting of 17 October 2006 Council resolved to adopt Amendment C68 to the Casey Planning Scheme which implemented the Fountain Gate-Narre Warren CBD Incorporated Plan; and introduced a Retail Policy for the City. In implementing the Fountain Gate-Narre Warren CBD Incorporated Plan, Amendment C68 also rezoned 6 Fullard Road, Narre Warren (the subject site) from a Residential 1 Zone to a Residential 2 Zone. This zone encourages residential development at medium or higher densities to make optimum use of facilities and services available in its immediate area. Amendment C68 also introduced a Development Plan Overlay (DPO15) to the Casey Planning Scheme. The Development Plan Overlay details the procedure which must be followed before a development plan may be approved or amended, provides principles for the development of a new residential estate on the land, and defines the requirements for the provision of accompanying documentation. The Minister for Planning approved the Amendment and it was gazetted on 23 August 2007. A copy of the Schedule is included as Attachment 1.

Requirements of the Development Plan Overlay Part 4.0 of Schedule 15 to the Development Plan Overlay sets out the requirements for any development plan prepared for the land:

“The development plan must be generally in accordance with the Fountain Gate-Narre Warren CBD Incorporated Plan, October 2006 and provide for, in text or diagrammatic form, or both: • Increased housing densities to take advantage of access to the Narre

Warren Railway Station; • A variety of housing choices; • Development that takes advantage of the amenity of the Hallam Valley

Floodplain (‘Casey Valley Parklands’); • The general subdivisional layout and design, including:

- a land use budget that defines the range and location of uses proposed;

- a public open space budget that defines the amount and location of proposed public open space;

- community places; - buffer areas between sensitive land uses and those uses with the

potential to have an adverse impact on the amenity of those sensitive land uses;

- urban and landscape design principles;

Planning Casey


Planning & Development Services 2 September 2008 Strategic Development Item 1 Casey Gardens Development Plan Cont.

- connections to the arterial and local road network; - public transport planning and design; - pedestrian connectivity; - entrance features; - major easements; - identification of any areas of environmental significance; - development sequencing;

• Surface water management, having regard to the Casey Stormwater Management Plan.”

Casey Gardens Development Plan The applicant, Westmont Pty Ltd, has prepared the necessary supporting information and documentation forming the proposed Casey Gardens Development Plan. A preliminary assessment by Officers reveals the documentation is of satisfactory standard to commence public notice. A copy of the proposed Development Plan is included at Attachment 2. In summary, the Casey Gardens Development Plan generally includes: • Development at a range of densities, taking advantage of the site’s close proximity to

the Narre Warren Train Station and to the Narre Warren and Fountain Gate Activity Centres.

• A requirement to provide a pedestrian/bicycle bridge from the site, over the Melbourne

Water drain, to connect with Austin Avenue to provide residents of the site and the broader community with convenient access to the station and the Narre Warren Village.

• Pedestrian and bicycle access from the site to Narre Warren-Cranbourne Road. • Building heights ranging from two stories up to seven stories depending on their

position on the site. The lower heights would apply to buildings on the site perimeters, heights would progressively increase within the site.

• A residents centre. • High quality and diverse architectural design criteria, encouraging a mix of building

materials and finishes. • Landscaped public and private open spaces. The Development Plan will be referred to external agencies for their views. The referrals shall include VicRoads, Melbourne Water, Parks Victoria, Aboriginal Affairs Victoria, Department of Sustainability and Environment, Telstra, the Department of Sustainability and Community Development and the Department of Transport.

Planning Casey


Planning & Development Services 2 September 2008 Strategic Development Item 1 Casey Gardens Development Plan Cont. Council’s usual policy is to place Development Plans on public exhibition for a period of one month. However, it is considered that the Casey Gardens Development Plan be placed on public exhibition for a period of 14 days for the following reasons: • High density development of the land is consistent with the policy direction of

Melbourne 2030 and the Fountain Gate-Narre Warren CBD Incorporated Plan which was given effect following the Ministerial approval of Amendment C68.

• The site was identified as being suitable for high density development in 2003 under

the C21 Strategy and the Fountain Gate Narre Warren CBD Structure Plan. • Amendment C68, the rezoning of the land to Residential 2 as well as the Development

Plan Overlay have created the expectation that high density development shall be undertaken there.

It is considered that a 14 day exhibition period would provide the public with sufficient opportunity to view and form an opinion on the merits of the proposed Development Plan A further report shall be submitted to Council, after the notice period closes which will outline the nature of submissions (if any), making a recommendation to Council regarding the plan.

Recommendation 1. That the proposed Casey Gardens Development Plan be placed on public notice

for a period of 14 days. 2. That a report on submissions be presented to Council after the exhibition period.

Planning Casey



ATTACHMENT 1

Planning Casey



Planning Casey



ATTACHMENT 2

Proposed Development Plan

This information is circulated separately.

Planning Casey


Planning & Development Services 2 September 2008 Strategic Development Item 2 Narre Warren North Four Oaks and Edrington 79-3-1 Liam Hodgetts Council Plan Reference: 4.1

Purpose of Report: To advise on the Community Infrastructure proposed for the Narre Warren North suburb

Background At its meeting on 3 June 2008 Council, in adopting Notice of Motion No. 2045 moved by Cr Wilson, resolved:

That Officers prepare a report before September 2008 on the community infrastructure proposed for the Narre Warren North Suburb.

The Narre Warren North Suburb is located to the north of the city. A large proportion of the suburb is located outside the Urban Growth Boundary and is used for urban purposes. The Narre Warren North Township is located centrally and the surrounding areas generally comprise low density residential development.

Plan A ▲ North Ward: Four Oaks and Edrington Infrastructure Audit Officers have undertaken an audit of infrastructure and works currently under construction and proposed for Narre Warren North.

Planning Casey


Planning & Development Services 2 September 2008 Strategic Development Item 2 Narre Warren North Cont. Recently Completed and Current Infrastructure Projects Narre Warren North Reserve – Pavilion Whilst the building has recently been completed further ancillary works are proposed that will complete the building and enhance usage of the facility. This will entail landscaping around the pavilion and car park, lighting to the car park, signage, seats/bins, wetland planting, light towers and terracing to the front of the pavilion. Narre Warren North Reserve – Second Oval Works are 95% complete and the oval will be used for cricket in the next season. Further works are planned including sealing of car parks and fencing along the creek. Narre Warren North Reserve – Sportsground Infrastructure An upgrade of training lights at the reserve has been completed as have two coaches boxes. A further two coaches boxes and two scoreboards are planned for this financial year. Narre Warren North Reserve – Public Art A public art project is planned for this financial year the nature of which is to be determined in conjunction with the artist. Proposed Infrastructure Projects for Narre Warren North The five year Capital Works Program (CWP) identifies: • $10,000 for an upgrade of the dressage area at Ivans Reserve and repair to the base in

2008/2009. • $39,000 for replacement of two tennis court surfaces at Narre Warren North Tennis Club

in 2008/2009. • $22,000 for horse trail developments in 2008/2009 with some of these funds to be spent

in Narre Warren North. • $150,000 for the construction of car parking and earthworks at Kurll Park in 2012/2013. A project that is detailed in the Leisure Facilities Development Plan (LFDP) which was adopted by Council on 5 August 2008 and yet to be scheduled into the CWP is the provision of an additional three lawn bowls greens and a new club house on Council owned land on Heatherton Road. The LFDP identifies this as a short term priority with an estimated cost of $850,000. A detailed business case will be prepared in support of its inclusion within the 5 year CWP.

Planning Casey


Planning & Development Services 2 September 2008 Strategic Development Item 2 Narre Warren North Cont. Projects in Surrounding Suburbs There are a range of other projects programmed for surrounding suburbs which will benefit the residents of Narre Warren North. These include: • Kalora Park Reserve - Pavilion extension for AFL and cricket with an estimated cost of

$550,000. This work is currently underway. • $185,000 for playground and boardwalk as part of Frog Hollow Master Plan

implementation in the 2008/2009 CWP. • $200,000 for Reema Reserve soccer pitch and lighting in the 08/09 CWP. • $100,000 for landscape works as part of Gunns Road Reserve Master Plan

implementation in the 2010/2011 CWP. • $165,000 for the Oatlands pavilion design, and construction of car park and access road

in 2008/2009 CWP and $1,070,000 for pavilion construction in 2009/2010 CWP. Projects that are detailed in the LFDP for surrounding suburbs that are yet to be scheduled into the capital works program are: • Reema Reserve - a pavilion extension is identified as a short term priority • Eumemmerring Secondary College Gleneagles Campus – Construction of a joint use

soccer facility is identified as a short term priority with an estimated cost of $200,000. • Frog Hollow – Relocation of the cricket club and formalisation of an additional rugby field

and upgrade of floodlighting is identified as a short term priority with estimated cost of $270,000.

A detailed business case will be prepared in support of the inclusion of these projects within the 5 year CWP.

Conclusion The various infrastructure and community facilities detailed above will further ensure that Narre Warren North provides a quality residential environment for its residents


Building Casey


Planning & Development Services 2 September 2008 Building Services Item1 Codrington Street Toilet block, Cranbourne Mayfield 57020.pg Ron Walker Council Plan Reference: 5.1

Purpose of Report: To report on Notice of Motion No 2109.

Background At its meeting on 17 June 2008 Council, in adopting Notice of Motion No 2109 moved by Cr Bradford, resolved:

“That officers prepare an estimate for the redevelopment of the public toilet facility located adjacent to the Cranbourne Police Station. The proposal should look at opening up the existing structure and modernising it to provide a safer and more serviceable structure. The works should then be listed for inclusion in the forward Capital Works Program.”

This facility was built in the early 80’s by the former Shire of Cranbourne, primarily in response to a need to provide toilet facilities to cater for increased tourist numbers making their way to South Gippsland. Community concerns There have been concerns expressed by the community about the undesirable and threatening behaviours towards the general public by some users of these facilities and over time steps have been taken to close the facility to try to discourage such activity. Cranbourne Police have now written to Council explaining they are endeavouring to respond to these public concerns with little success in relation to curbing the inappropriate behaviour and asking Council to respond by providing a facility with a higher degree of safety for members of the public. It is their view that the matter now comes with some urgency and in response to this, Building Services have again taken steps to close the Building until the middle of October pending further discussion with the police. Use and viability The toilet block is still needed for this role as evidenced by the number of users of the facility but circumstances have changed over the years and the current structure is no longer considered suitable for the purpose. It is located on a main road and does now present poorly and is in need of modernisation, mainly from the perspective of improving sight lines and user safety but also in relation to the level of amenity now being expected of these types of facility. The redevelopment of the Cranbourne Police Station site has created an element of seclusion to the environment around the toilet block and the adjoining Elderly Citizens Centre has also been expanded and is now more exposed to the facility. There are alternative toilet facilities located in the Cranbourne township and at Ray Perry Park on the north side of Cranbourne as well as a major public toilet facility at Tooradin, built specifically for the Tourist trade.

Building Casey


Planning & Development Services 2 September 2008 Building Services Item1 Codrington Street Toilet block, Cranbourne Cont. Alternative Building proposal Normally any new public toilet facility would be the more modern, single use, fully automated facility but in this case the existing structure is substantial and worthy of retention in some form. It is proposed to partly demolish the structure leaving the roof, floor areas and some walls. Building services have prepared preliminary plans which propose an alternative modern approach of providing direct access to unisex cubicles thereby eliminating secluded blind spots. It would mean retaining the existing roof structure, floor and some walls. These works have been estimated at $65,000 which includes an amount for landscaping and improving the public amenity. Conclusion The Codrington Street public toilet facilities continue to be a needed asset in the Cranbourne township but they have outlasted their current serviceable life and are in need of urgent modification to discourage inappropriate use and to enhance public safety in response to the advice received form Cranbourne Police. Recommendation That Council commit an amount of $65,000 from the 2007/08 end of year surplus to enable construction of urgently required works to the Codrington Street toilets as outlined in this report.

Building Casey


Planning & Development Services 2 September 2008 Building Services Item 2 Contract No C04009 - Provision of Building Management Services BM C04009 Ron Walker Council Plan Reference: 5.1

Purpose of Report: To extend the contract for Building Management Services for a further two years.

Background Tungsten Group Pty Ltd provides Building Management Services to the City of Casey in accordance with a contract that both parties entered into following a competitive process in 2004. The initial contract was for a three-year period with a two plus two year option for extension which is at the discretion of Council. The original three year term expired on 4 March 2007 and has been delayed in renewal because of the need to carry out a customer service review and because of a resolution of Council from its May 1, 2007 meeting to “investigate cost saving possibilities in Council having an in house building team or establishing its own building company”. Discussion The customer service review conducted by an independent external consultant, Stubbs Consulting, concluded with positive feedback and conclusions to the performance of the Building Management team. It also identified opportunities to further strengthen performance. These opportunities have been implemented over the past twelve months. In responding to the Council resolution, a committee was formed which included the Deputy Mayor, interested Councillors, the Director Planning & Development and the Manager of Building Services. This Committee met on five occasions and considered; • Previous report to Council May 2007 • Best value report to Council July 2003 • Building Department staff structure • General comments, observations from Councillors. • Tungsten Contract provisions and how it works. • Building Management fees overview. • Availability of professional Building related staff. • Building Management staff roles and responsibilities. Consideration of Council establishing its own building company was examined by the Committee. There are several issues which, in the current circumstances, would make this inappropriate at this point in time. These issues centre around the significant fluctuations in the value of Council’s building program from year to year, the tight labour market in the construction industry, the competitive prices being received by Council for its building projects and the overall flexibility that a contracted service provides. Out of these discussions it was clear that Council gets a very competitive and supportive service from Tungsten in relation to the delivery of Building Management Services and that it was now important to proceed with extending the Tungsten contract for a further two years.

Building Casey


Planning & Development Services 2 September 2008 Building Services Item 2 Contract No C04009 - Provision of Building Management Services Cont. Contract Renewal The service provided by Tungsten is in accordance with the contract specification which includes Design and Construction services, Project and Facilities Management and telecommunications servicing. Tungsten has indicated a willingness to continue for a further two years. The fee will increase annually by the application of the consumer price index with an adjustment for the affects of the GST as determined by the Australian Competition and Consumer Commission. They have also requested minor increases to some of their Capital works percentage fees and their after hours call out and day rates to cover staff cost increases since the original contract commencement. These increases are not unreasonable and are still well within current market costs. Tungsten has performed exceptionally well during the contract period and with the help of very professional and experienced staff have introduced new processes and procedures to the benefit of the City of Casey. During the course of the contract period customer service surveys have been taken to gauge the performance of Tungsten against prescribed criteria. The results of these surveys have consistently scored excellent ratings. Conclusion Tungsten Group Pty Ltd is eligible based on past performance to continue under the auspices of the initial contract for a further two years. It is in the interest of the City of Casey to exercise its option and extend the contract. Recommendation That the Contract for the supply of Building Management Services by Tungsten Group Pty Ltd be extended for a further two years expiring on 16 September 2010 under the terms as outlined in this report.

Building Casey


Planning & Development Services 2 September 2008 Strategic Development Item 3 Post Box Provision at the Amberly Park Activity Centre Springfield 54-1-3 Liam Hodgetts Council Plan Reference: 5.3

Purpose of Report: To update Council on Notice of Motion No. 2087 and a petition, which relates to a request for a Post Box to be installed at the Amberly Park Neighbourhood Activity Centre.

Background At the meeting of 10 June 2008 Council, in adopting Notice of Motion No. 2087 moved by Cr Wreford, resolved:

“That Council write to Australia Post requesting that a Post Box be placed at the Amberly Park Shopping Centre in Narre Warren South, and that the letter contain supporting data such as the number of car movements per week at the Amberly Park Shopping Centre, proximity to schools and the population of Narre Warren South.”

At a subsequent meeting on 1 July 2008, a community petition consisting of 575 signatories was received by Council. The purpose of the petition was to advocate for a Post Box at the Amberly Park Neighbourhood Activity Centre. In response to the community petition, Council resolved:

1. “That Council submit the petition to Australia Post, along with the letter from Notice of Motion 2087.

2. “That the response from Australia Post come back to a future Council

meeting and the head petitioner be notified of the correspondence.” A letter outlining the merits of the request (with the petition attached), was sent to Australia Post on 8 July 2008 (refer to Attachment 1).

Conclusion A reply letter from Australia Post was received on 7 August 2008 (refer to Attachment 2). The letter outlined that after careful consideration, it had granted the request. Furthermore, it informed Council by phone that a “Post Box was installed at the corner of Seebeck Drive and Ormond Road on the 29 July.” Council Officers will now notify the lead petitioner of Australia Post’s response.

Recommendation That the report is noted.

Building Casey


Planning & Development Services 2 September 2008 Strategic Development Item 3 Post Box Provision at the Amberly Park Activity Centre Cont.

ATTACHMENT 1

Building Casey



Building Casey



ATTACHMENT 2

Building Casey


Tender Report – Acceptance and Sealing 2 September 2008 Roads & Construction Item 4 Contract No. C09008 - Bituminous Resealing and Asphalt Resurfacing of Various Roads for Year 2008/09 C09008 Alex Micheli Council Plan Reference: 5.1

Purpose of Report: To report on tenders received for the Bituminous Resealing and Asphalt Resurfacing of Various Roads for Year 2008/2009, and recommend acceptance and sealing of contract document.

Background This contract is for provision of Bituminous Resealing and Asphalt Resurfacing of Various Roads for Year 2008/09 and is part of Council’s 2008/2009 resurfacing and rehabilitation programs to ensure the sustainability of the road infrastructure. The items scheduled in the contract include asphalt repair activities to 64 roads and car parks followed by asphalt resurfacing (asphalt overlays) of 61 roads, 1 car park and bituminous resealing (spray seals) of the remaining three.

The works are scheduled to commence in October 2008 and be completed by June 2009, as some asphalt works are required to be performed after the construction and installation of the new concrete kerb and channel at various locations. Prior to the commencement of works in any street a letter drop will be undertaken advising all residents of the works scheduled and possible disruption expected during this period. Tenders closed on Wednesday, 20 August 2008. Six tenders were received. The tender information is as follows:

Tenderer Name Final

Tender Price $

General Assessment

Ranking Fulton Hogan Pty Ltd (formerly FRH Group Pty Ltd) 2,437,813.89 1 Pioneer Road Services Pty Ltd 2,742,300.62 2 R & C Asphalt Paving Pty Ltd 2,763,718.65 3 Downer EDI Works Pty Ltd 2,838,157.08 4 Boral Resources (Vic) Pty Ltd (Trading as Boral Asphalt) 2,889,840.22 5 Quality Roads Sealing and Asphalt Pty Ltd 2,905,469.66 6

Tender Evaluation Tenders were evaluated by:- Alex Micheli – Manager Roads and Construction Michael Apps – Senior Construction Engineer Scott Saunders – Occupational Health and Safety and Quality Coordinator Tenders were evaluated in accordance with the tender evaluation criteria outlined in the specification, codes of practice and good contract administration practice. The General Assessment Ranking is the relative total score given to each tenderer after price and all other non-price selection criteria have been analysed and rated.

Building Casey


Tender Report – Acceptance and Sealing 2 September 2008 Roads & Construction Item 4 Contract No. C09008 - Bituminous Resealing and Asphalt Resurfacing of Various Roads for Year 2008/09 Cont.

The tender submitted by Fulton Hogan Pty Ltd is recommended to be the preferred tender. Formerly FRH Group Pty Ltd, they have completed similar asphalt resurfacing works within the new subdivision and re-construction asphalt works to a satisfactory standard throughout the municipality over many years. Fulton Hogan Pty Ltd can commence this contract in mid October 2008.

Funding Council has allocated $2,680,000 in the 2008/2009 Capital Works Program and is made up of $1,630,000 from Council’s Road Resealing Program and $1,050,000 from Council’s Road Rehabilitation Projects. The remainder of the budget totalling $242,186.11 will be for additional asphalt works such as regulation course and areas requiring rectification that have increased in size since the original scoping of these works. The road resealing and rehabilitation contracts were combined to increase the value of the contract resulting in a reduced rate for each scheduled item (economy of scale). A cost saving of approximately 10% on scheduled items may have been achieved.

Recommendation That Council award the tender for Contract No. C09008 for Bituminous Resealing and Asphalt Resurfacing of Various Roads for the Year 2008/2009, to Fulton Hogan Pty Ltd, for the sum of $2,437,813.89 and that the contract documents be signed and sealed.

Building Casey


Tender Report – Acceptance and Sealing 2 September 2008 Roads & Construction Item 5 Contract No. C09009 – Replacement of Concrete Kerb and Channel, Paving and Associated Works for Year 2008/2009 C09009 Alex Micheli Council Plan Reference: 5.1

Purpose of Report: To report on tenders received for the Replacement of Concrete Kerb and Channel, Paving and Associated Works for Year 2008/2009, and recommend acceptance and sealing of contract document.

Background This contract is for the Replacement of Concrete Kerb and Channel, Paving and Associated Works within the municipality and is part of Council’s 2008/2009 rehabilitation program to ensure the sustainability of the road infrastructure. The items scheduled in the contract include the removal and reinstatement of footpaths, kerb and channel, vehicle crossings, drainage pits and subsoil drains to 33 roads. The works are scheduled to commence in late September 2008, and be completed by mid-June 2009, as some asphalt works are required to be performed after the construction and installation of the new concrete kerb and channel at various locations. Prior to the commencement of works in any street a letter drop will be undertaken advising all residents of the works scheduled and possible disruption expected during this period. Tenders closed on Wednesday, 27 August 2008. 2 tenders were received. The tender information is as follows:

Tenderer Name Final

Tender Price

$

General Assessment

Ranking

Deflino Paving Co Pty Ltd 2,905,840 1 CDN Constructors Pty Ltd 5,235,421 2

Tender Evaluation Alex Micheli – Manager Roads and Construction Michael Apps – Senior Construction Engineer Scott Saunders – Occupational Health and Safety and Quality Coordinator Tenders were evaluated in accordance with the tender evaluation criteria outlined in the specification, codes of practice and good contract administration practice. The General Assessment Ranking is the relative total score given to each tenderer after price and all other non-price selection criteria have been analysed and rated.

Building Casey


Tender Report – Acceptance and Sealing 2 September 2008 Roads & Construction Item 5 Contract No. C09009 – Replacement of Concrete Kerb and Channel, Paving and Associated Works for Year 2008/2009 Cont.

The tender submitted by Delfino Paving Pty Ltd is recommended to be the preferred tender. They have completed similar road construction and rehabilitation works to a satisfactory standard throughout the municipality. Delfino Paving Pty Ltd can commence this contract in late September 2008.

As this contract involves a large volume of works at various locations within the municipality, the contract was divided into two separate parts encouraging contractors to tender for the works more convenient to them in terms of location. The contract also included that if both parts of the contract are awarded to a single tenderer, the tenderer should include what rate reduction if any, would be allowed for the scheduled items (economy of scale). Delfino Paving Pty Ltd has not included any rate reduction.

Tenders were evaluated in accordance with the tender evaluation criteria outlined in the specification, codes of practice and good contract administration practice.

Funding Council has allocated $3,970,000 in the 2008/2009 Capital Works Program for this project which is part of Council’s Road Rehabilitation Projects throughout the municipality. The remainder of the budget totalling $1,064,000 will be for additional concrete works in roads being rehabilitated that were not identified at the time of original scoping of works. In addition, any further surplus funds will be utilised to bring forward additional roads identified within the Road Rehabilitation Program for 2009/2010.

Recommendation That Council award the tender for Contract No. C09009 for Replacement of Concrete Kerb and Channel, Paving and Associated Works for Year 2008/2009, to Delfino Paving Pty Ltd, for the sum of $2,905,840 and that the contract documents be signed and sealed.

Building Casey Supplementary Report


Infrastructure Services 2 September 2008 General Item 6 Cranbourne Aquatic & Leisure Centre Balla Balla 65-23-1-8 Ray Butler Council Plan Reference: 5.1

Purpose of Report: Consideration of the Committee report on the project status

Background The Cranbourne Aquatic and Leisure Centre Committee at it’s meeting held on the 6 August 2008 acknowledged the project status and list of 13 contract variations to the total value of $187,864.27 This report provides such information of the Committee meeting. Project Status The project is on program and on budget and approximately 50% complete of a 24 month design and construction contract with Hansen Yuncken. The following key elements are constructed:

50m lap pool Hydrotherapy pool 1st floor gymnasium areas, including steel super structure Leisure pools, approximately 40% Car park area Hydraulic, electrical and mechanical services are being progressively installed Pool hall steel super structure to be erected early/mid August 2008-08-06

Contract Variations The Council delegated power pursuant to Section 98 of the Local Government Act 1989 to the Director Infrastructure Services to approve contract variations less than $50,000 to a total not exceeding an aggregate of $300,000 (delegation approved by Council 1 May 2007).



Infrastructure Services 2 September 2008 General Item 6 Cranbourne Aquatic & Leisure Centre Cont. The following contract variations have been approved to Hansen Yuncken:

Description of Work Cost $

Aggregate Cost $

1. Anti-graffiti paint applied to 2 million water storage 5,280.00 5,280.00

2. Civil design – change from light duty to heavy duty 51,150 56,430.00

3. Change in Water play toys 17,541.50 73,881.50

4. Credit – Change in purlin type to ZAM purlins - 40,000.00 33,881.50

5. Waterproof double GPO 483.00 34,364.50

5. Alternative boilers (Eurogen) 2 No. 21,852.60 56,217.10

6. Power & lighting requirements for client artwork 7,548.20 63,765.30

7. Installation of filter to pump test water from the 50m pool to 2M tank

3,202.10 66,967.40

8. Upgrade to Main Switchboard to comply with AS3000 28,329.73 95,297,13

9. Tipping bucket 43,270.64 138,567.77

10. Hoist over Spa 2,596.00 141,163.77

11. Path and ramp to tank 25,877.50 167,041.27

12. Drainage pits to tank path 1,298.00 168,339.27

13. Swale drain to Precinct 19,525.00 187,864.27

The contract variations are funded through the contingency provision of the project budget.



Infrastructure Services 2 September 2008 General Item 6 Cranbourne Aquatic & Leisure Centre Cont. Financial Management The total project budget is $37,000,000 and the following table shows the breakdown of project costs and expenditure to 31 July 2008.

Cost Component Budget $

Expenditure to

31 July 2008

Design Consultants [Pre Novation] 1,530,553 1,530,553

Design & Construction – Contract C07034 32,476,101 16,183,396

Casey’s Project Costs:

- Project Consultants [Pre Novation]

- Project Consultants [Post Novation]

- FF&E [Design & Construct]

- Contingency

- Authorities & Permits

Total

458,356

471,880

400,000

806,910

266,200

2,403,346

458,356

321,384

0

230,428

170,254

1,180,423

Facility Management:

- FF&E

- Contract Documentation

- Public Art

Total

200,000

60,000

330,000

590,000

0

0

37,500

37,500

TOTAL PROJECT COSTS $37,000,000 18,931,872

Recommendation That the Cranbourne Aquatic & Leisure Centre Committee’s report of the 6 August 2008 be noted, including the project status and contract variations.

Notices of Motion


Notices of Motion 2 September 2008

Notice of Motion No. 2140 Traffic Calming Measures Courtney Avenue Cr Beardon Council Plan Reference: Not Provided I hereby give notice that at the Council Meeting on 2 September 2008 I intend to move a motion as follows: That Officers investigate Courtenay Avenue, Cranbourne North, and Brookland Greens, Cranbourne, for consideration for traffic calming measures under the LTM strategy.

Notice of Motion No. 2141 Camms Road Footpath and Speed Humps Cr Richardson Council Plan Reference: Not Provided I hereby give notice that at the Council Meeting on 2 September 2008 I intend to move a motion as follows: 1. That Council considers the construction of a concrete footpath along Camms

Road, Cranbourne on the odd numbers side of the road from South Gippsland Highway to Narre Warren Cranbourne Road;

2. That Council considers the placement of speed humps along Camms Road to slow

down the traffic for the safety of its residents and motorists from South Gippsland Highway to Narre Warren Cranbourne Road, Cranbourne; and

3. That Council officers report back to Councillors in 2008/09.

Notices of Motion



Notice of Motion No. 2142 Traffic Signals Crawley Rd, Narre Warren Cr Richardson Council Plan Reference: Not Provided I hereby give notice that at the Council Meeting on 2 September 2008 I intend to move a motion as follows: 1. That Council considers the installation of traffic lights and turning arrows at the

intersection of Narre Warren North Road and Crawley Road, Narre Warren; 2. That Council considers the placement of speed humps along Crawley Road, Narre

Warren to slow down the traffic for the safety of its residents and motorists; and 3. That Council officers report back to Councillors in 2008/09.

Notice of Motion No. 2143 Behaviour of Geese – Civic Centre Cr Farley Council Plan Reference: Not Provided I hereby give notice that at the Council Meeting on 2 September 2008 I intend to move a motion as follows: That officers prepare a report on the behaviour of geese in the areas surrounding the Civic Centre, with particular emphasis on public safety and potential liability.

Notice of Motion No. 2144 Gymnastics Group, Endeavour Hills Cr Wilson Council Plan Reference: Not Provided I hereby give notice that at the Council Meeting on 2 September 2008 I intend to move a motion as follows: That Council invite Mr Steve Reardon, a parent from the Gymnastics Group (Trampolining) at Endeavour Hills Leisure Centre to address a General Purposes Committee to address and explain to Council the need for extended facilities for Gymnastics at the Leisure Centre, given the sport’s profile at the recent Beijing Olympics.

Notices of Motion



Notice of Motion No. 2145 Endeavour Hills Uniting Neighbourhood Centre Cr Wilson Council Plan Reference: Not Provided I hereby give notice that at the Council Meeting on 2 September 2008 I intend to move a motion as follows: That Council invite representatives of the Endeavour Hills Uniting Neighbourhood Centre to address a General Purposes Committee to present their ideas and concerns about future possible facilities for their Neighbourhood Centre.

Notice of Motion No. 2146 Moondarra Drive Intersections Cr Wreford Council Plan Reference: Not Provided I hereby give notice that at the Council Meeting on 2 September 2008 I intend to move a motion as follows: That a report be presented to Council in October 2008 regarding the operation of the intersections of Moondarra Drive/Greaves Road and Moondarra Drive/Clyde Road Berwick, particularly during peak periods and identifying possible solutions to community concerns about access and egress through the intersections.

Notice of Motion No. 2147 Gaming Taskforce Cr Farley Council Plan Reference: Not Provided I hereby give notice that at the Council Meeting on 2 September 2008 I intend to move a motion as follows: 1. That Council establish a Gaming Taskforce to investigate what benefits

community contributions from venue operators provide in reducing harms associated with gambling.

2. That the Taskforce in considering this research investigates alternate

mechanisms to secure &/or influence the distribution of future community benefits from new gaming machines in Casey and:

(a) Taskforce membership comprise of council, relevant industry &community

representatives with appropriate gaming expertise (b) Officers invite adjoining municipalities to participate.

Reports by Council Delegates Council Delegates 2 September 2008 SEATS Report August 2008 Item 1 Cr Rob Wilson


Purpose of Report: To consider a report by Councillor Wilson on the quarterly meeting of SEATS which was held on 14 and 15 August 2008 at Cardinia Shire Council at Pakenham in Victoria, and at the Fountain Gate Hotel at Narre Warren in Victoria.

The meeting delegates were welcomed by Cr Bill Ronald the Mayor of Cardinia Shire who spoke of the importance of the work that SEATS does to stimulate investment in transport infrastructure in the region.

Annual General Meeting

The Annual General meeting was held on Thursday 14 August 2008 The Executive for 2008/09 is as follows:-

Chairman: Cr Sue Whelan (Capital Region Development Board)

Deputy Chairman Cr Rob Wilson (City of Casey)

Secretary/Treasurer Mr David Byrne (Cooma-Monaro Shire Council)

NSW Representatives: Cr Steve Farkas (Bombala Shire Council); Mr Greg Pullen (Sholahaven City Council); Barry Russell (PHocus)

Victorian Representatives: Cr Graeme Middlemiss (Latrobe City Council); Cr Ron Schrader (East Gippsland Shire Council); Cr Bob Wenger (Wellington Shire Council)

Public Officer Cr Rob Wilson (City of Casey)

The Chief Executive Officer is an ex officio member of the Executive.

The Chairman of SEATS, Cr Sue Whelan welcomed the opportunity to work with the Executive in the ensuing twelve months. Cr Whelan commented upon the critical importance of SEATS work in this year because of the number of diversified projects needed in our region and the need to ensure that Infrastructure Australia will view our Network projects favourably.

Cr Whelan thanked Cr David Hede and Ralf Kastan for their very valuable input into SEATS work over many years. She welcomed Cr Wenger and Barry Russell to the Executive.

The CEO presented his Annual Report which was well received by those in attendance.

The report highlighted the achievements in the preceding twelve months. A copy was sent to all delegates in early August 2008.

The CEO paid particular tribute to David Byrne, Ralf Kastan, Greg Pullen, Patricia Knight, Debbie Constance, the Chairman, Cr Sue Whelan and the Deputy Chairman, Cr Rob Wilson.



MEMBERSHIP FEES for 2008– 2009

As previously reported, it has been decided that the fee structure for 2008 – 2009 will be:-

Current Fee Structure

Council Population

<20,000

20,000 to 30,000

30,000 to 40,000

>40,000

Govt Agencies

Other Organisation

Private Sector

Annual Membership Fee

1 118.91

2 237.82

3 356.73

4 699.42

1 096.97

532.51

532.51

GST

111.89

223.78

335.67

469.94

109.97

53.25

53.25

Meeting Dates for 2008: 13 and 14 November 2008 hosted by Eurobodalla Shire Council at Batemans Bay.

12 and 13 February 2009 hosted by VicRoads at Burwood in Victoria.or

14 and 15 May 2009 hosted by Shoalhaven City Council at Nowra

13 and 14 August 2009 hosted a Wellington Shire Council at Sale in Victoria.

12 and 13 November 2009 hosted by a NSW Council yet to be determined. We would welcome offers to host the meetings as indicated. Please contact the CEO by e-mail if you are prepared to host a meeting.

Hosting a meeting involves arranging for between 25 and 35 delegates to hold a meeting with power point presentation facilities, light lunch and afternoon tea on the Thursday, host a Dinner on Thursday evening for between 30 and 40 guests with a Guest Speaker, arranging two or three guest speakers on transport infrastructure matters of interest (not more than half an hour per presentation) on the Friday morning with arrangements for morning tea and then a light lunch at about 12 noon.

It is also usual (although it doesn’t have to happen) for the host Council to organise a guided Bus Tour of the area with particular reference to a transport infrastructure issue.

Councils or other member organisations wishing to host a meeting are asked to contact the CEO to enable all details to be discussed.



ANNUAL FINANCIAL REPORT The following report was presented to the AGM on 14 August 2008. SEATSINCOME AND EXPENDITURE STATEMENT TO 30 June 2008

Income

Budget

(As approved May 07)

To Date End of Year

Council Contributions

Other Organisations and private companies

Total

60 166.00

11 255.00

71 421.00

58 494.24

8 240.00

66 734.24

58 494.24

8 240.00

66 734.24

Expenditure

Chief Executive Officer

CEO– Priority Project Lobbying (20%)

Administration/Sundry

Traveling

Accommodation

Telephone

Publicity, promotions

newsletter/website/stationery

contingency

Taskforce Projects

DoTars Project

In kind (not included in totals)

Shoalhaven City Council (newsletter, website)

Eurobodalla Shire Council (office support)

Cooma-Monaro Shire Council (secretariat)

Total

34 573.00

8 643.00

4 590.00

2 040.00

3 060.00

1 734.00

1 000.00

6 120.00

3 000.00

20 000.00

10 000.00

4 000

2 000

6 000

94 760.00

36 821.75

7 748.70

4 887.49

1 295.04

1 828.20

1 962.68

275.00

5 750.00

38.60

20 000.00

80 607.46

36 821.75

7 748.70

4 887.49

1 295.04

1 828.20

1 962.68

275.00

5 750.00

38.60

20 000.00

80 607.46

Surplus/(Deficit) this year

Surplus/)Deficit) brought forward

Surplus/(Deficit) end of year

(23 340.00)

45 132.85

21 792.85

(13 873.22)

31 259.63



Budget prepared with new member of Softwood Working Group but due to late joining fees now allowed to cover 07/08. Bega Valley Shire Council allowed as a non financial member for 2007/08. Tumbarumba SC has not rejoined but represented on Softwoods Working Group.

PROPOSED AMENDMENT TO CONSTITUTION The Executive agreed to recommend to members that the following addition be made to the Constitution of SEATS:-

“3.11 A natural person, partnership, firm, Public Body, corporation, society or institution who or which is nominated and approved for associate membership as provided in these rules is eligible to be an associate member of the Association on payment of the entrance fee and annual subscription payable under these rules.

3.12 An associate member has all the entitlements to membership afforded to ordinary members except that an associate member may not be a member of the Committee”.

This amendment will be put to a Special General Meeting of SEATS at Batemans Bay on 13 November 2008.

Guest Speaker at Narre Warren The City of Casey hosted Dinner on Thursday evening at the Fountain Gate Hotel at Narre Warren. The evening afforded delegates the opportunity to discuss matters of mutual interest outside the work environment. Cr Dick Gross, President of the Municipal Association of Victoria (MAV) was the guest speaker at the Dinner.

He gave a really interesting address on the need to ensure that our organisation has input into Infrastructure Australia as they determine what infrastructure projects should be supported. He also spoke about Local Government in general. His speech was much appreciated by delegates.

Current Fee Structure

Council Population

<20,000

20,000 to 30,000

30,000 to 40,000

>40,000

Govt Agencies

Other Organisation

Private Sector

Annual Membership Fee

1 082.12

2 164.24

3 246.35

4 544.90

1 030.00

515.00

515.00

GST

108.21

216.42

324.64

454.49

103.00

51.50

51.50



PRESENTATIONS Ralph Kenyon, the CEO of the Port of Hastings Corporation brought delegates up to date on the proposals for the Port of Hastings.

He indicated that Port of Hastings has submitted a Port Land Use study to the Victorian Govet and expects a response before the end of 2008.

He expects that if they receive a positive response from the Government then work will commence within the next two or three years on the Port of Hastings upgrade and expansion. He indicated that Port of Hastings has the opportunity to be a “green” port with world best practice planning and construction. There are some significant problems associated with transport into port and this includes the consideration of rail from Melbourne and Gippsland regions.

This presentation is vital to our work as the Port of Hastings is a major project which we must ensure is properly developed in the near future as it is vital to the economic well-being of our entire region. I urge you to take the opportunity to study Ralph Kenyon’s presentation to SEATS

His presentation is on the SEATS website. Further information can be obtained by visiting the Port of Hastings website which is www.portofhastings.vic.gov.au.

John Cunningham, Project Director, VicRoads, Monash-CityLink- West Gate Upgrade gave a comprehensive update on the project.

This project is the largest State funded project ever undertaken within Victoria with expenditure of $10.5billion over 10 years.

He indicated that there is 75 kms of existing freeway linking key residential and industrial centres. There are significant congestion problems which the upgrade will help to alleviate. Many of the issues are too involved to take up in this report but are well worth studying in his presentation which is posted to the SEATS website.

He spoke about the implementation of the Freeway Management System. He and others have made the point that mamnagement systems will be vital to any future upgrade of road links in our SEATS region. This will be taken up in a further presentation to a SEATS meeting in November this year.

John Cunningham’s presentation is on our SEATS website.

Cr Jackie Fristacky, Chairman, Metropolitan Transport Forum (Victoria) gave a power point presenataion on the work of the MTF. Cr Fristacky made the observation that MTF is a similar organisation to SEATS concerned with transport problems within the metropolitan Melbourne region. Nineteen Melbourne councils are involved with the Forum and they make submissions to the Victorian and Federal budgets, to VCEC Congestion Inquiry, to the VCEC Liveability Inquiry and to the Climate Change study.

Cr Frickasty promoted walking and cycling as a means of reducing transport problems in metropolitan areas.

Her presentation is on the SEATS website.



David Wilkinson, Team Leader, Economic Development Unit for the City of Casey gave delegates an interesting presentation on developments within the City of Casey.

He made the strong point that transport is the key to economic well-being in a council that has 237,000 people now with about 356,000 expected by 2030. There are 15,000 businesses in Casey with 106,000 people in the workforce. He indicated some of the positives of economic growth such as construction jobs, jobs in retail and hospitality industries and in home based businesses. He also spoke about the lack of a CBD identity in Casey.

David talked about some of the Key themes in Economic Development in Casey. These are transport and infrastructure, government planning, sjkills and education, cultural and community matters and land availability and costs. Soft infrastructure (eg telecommunications) are an impediment to economic development.

His presentation is available on the SEATS website.

Tour of Fulton Hogan Plant at Dandenong Delegates were treated to a tour of the Fulton Hogan plant at Dandenong. This plant supplied and laid the surface of the East Link Motorway in Melbourne. Employing over 4,800 staff over New Zealand, Australia and the Pacific Islands, the company has a seventye year history in construction work.

We saw the asphalt production plant at Dandenong and were treated to a comprehensive overview of the plant operation and the work done on the motorway.

DELEGATE REPORTS: Cr Bob Wenger (Wellington Shire) indicate that Wellington had attended the Ministers Transport Forums and he recommended that others attend future forums.

Chris Waites (East Gippsland) reported that Gippsland Transport Strategy is being updated by Meyrick and Associates. Report due in mid August.

Steve Farkas (Bombala) requested that Councils work on plans linking them back to SEATS Network Strategy. He requested support from SEATS for Bombala projects including request for funding for transport infrastructure necessitated by Timber Mill being developed in Bombala Shire.

Barry Russell (PHocus) indicated that they were reviewing their strategic direction and will involve SEATS in that.PHocus recently made presentations to South Coast Labour Council on Princes Hwy south of Wollongong and to the Illawarra ACC on Hwy south to Nowra. He indicated that SEATS key dot points for Business plans for our projects must match Infrastructure Australia key dot points.

Graeme Middlemiss (Latrobe City) spoke of the upgrade to the Gippsland Transport Strategy and indicated that 10 key projects should be identified which must be of strategic importance for consideration by Infrastructure Australia..

He informed about some major studies being undertaken and requested SEATS assistance with these. They are Hastings Port Access studies, Intermodal Roads and Inland ports study, Ministerial consultation process seeking information about key transport infrastructure needs and a Grid Study on transport needs considering the proposal to build power stations in



China and ship to Australia for erection in Latrobe Valley. Barry Beach to be used as specific disembarkcation point for these large components. This will cause some considerable infrastructure needs. Cr Middlemiss also reportred on the resumption of production of a twenty-two seater non pressurized aircraft at the Latrobe Airport as from 2010.

Paul Hamilton (City of Casey) indicated that seven Councils were cooperatively working on submission to Ministerial consultation process and on the regional strategy.

Alan Scarlett (Monash University) indicated that SEATS should support infrastructure projects that are of interest to both Victoria and NSW.

Wally Tabensky (Baw Baw Shire) thanked the CEO for his attendance at a Baw Baw Shire Council meeting. He indicated that he is to retire in two weeks time and that he has strongly recommended that his Council maintain its interest in SEATS. Cr Whelan, on behalf of all SEATS members wished Wal well for his future.

Cr Rob Wilson (City of Casey) urged SEATS members to respond to the work being done by former Deputy PM Tim Fischer on rail routes and linkages.. He also reiterated the need to ensure that SEATS continues to lobby both Victorian and the Federal Government on the upgrade of the Princes Hwy.

Business Plans for key projects The meeting agreed to form a sub-committee to implement the business case plans for our major projects as identified by the update of the Gippsland Transport Study and work being undertaken by PHocus.

It was agreed that Ralf Kastan should be approached to assist with this and the CEO was given permission to negotiate a consultancy to be undertaken by Mr Kastan. The CEO was given permission to negotiate a price for this work within a limit set by the delegates present.

VIC ROADS and RTA REPORTS Formal reports were sent with the business paper for the meeting. Patricia Liew from Vic Roads and Graham Brisbane from RTA gave brief verbal updates and answered questions from the members present.

The RTA (Attachment A) and VicRoads (Attachment B) reports are attached at the end of this report.

NEXT MEETING The November meeting will be hosted by Eurobodalla Shire Shire at Batemans Bay on 13 and 14 November 2008 .

The February 2009 meeting (12 and 13 February 2009) will be hosted by VicRoads at Burwood in Victoria.

RECOMMENDATION

1.That the Report be noted



Attachment A

2. That a letter be forwarded to Cr Bill Ronald, Mayor of Cardinia, and Jules Fulton, Victorian Manager of Fulton Hogan for their assistance in hosting SEATS.

RTA Report for SEATS Meeting August 2008

Oak Flats to Dunmore

• Piling work is completed for all bridges. Earthworks over 80% completed. Completion is expected in 2009/10.

• Upgrading of Shellharbour Road between Wattle Road and Cove Boulevard is being undertaken by the RTA’s Road Services and is programmed for completion mid 2008.

Northern Distributor Extension

• Bridge piling is completed. 1 bridge is completed and others have abutments and planks in position. Majority of reinforced earth walls are completed.

• Council has developed plans for local road traffic improvement.

Kiama Ramps

• Work continues on the Southbound ramp and Northbound ramp and completion is expected in late 2008.

Gerringong to Bomaderry Route Selection Study

• A contract was awarded to Maunsells on 4 December 2006.

• 4 Newsletters have now been distributed

• 7 Route Options were displayed November 2007

• A Value Management Workshop to assess the route options was held 14th – 16th May 2008

• A further Value Management Workshop on access arrangements for Berry and Gerringong is to be held in Oct 2008.

• Preferred Route is expected to be displayed late 2008

• Concept Design & Environmental Assessment are scheduled to be completed by late 2009

Conjola Mountain

• Funding of $10M is being provided by the Federal government to the Southern Councils group towards this project.

• $20m is available for further work in 2008/09.

• Work on the new Conjola bridge and approaches is progressing well. Piling and abutments are completed and the deck has been completed.



Attachment A (continued)

• Tenders for the remaining work have closed and a contract expected to be awarded in September 2008.

Dignams creek

• Investigations into an upgrade of Dignams Creek alignment and its approaches have commenced.

• A Digital Terrain model is being developed to allow route options to be considered.

• Pambula bridge and approaches

• The remaining roadworks have now been completed and a final seal will be laid down in Oct 2008.

Victoria creek

• Investigations into an upgrade of Victoria Creek alignment and its approaches have commenced.

• An Aboriginal Focus Group (AFG) has been formed and 2 meetings have been held to date.

• Detailed ground and utility survey is being undertaken. Geotechnical investigations have commenced for the roadworks.

• A community update is being prepared to advise the community on progress to date.

MR92 Upgrade: Nowra to Nerriga

• Cut and Fill Pty Ltd commenced site work on Stage 1, a length of 24 km, in April 2006. The work was completed and open to traffic in June 2007.

• The Bulee Mountain to Nerriga contract for Stage 2 Construction has been awarded to NACE. Work on Stage 2, 9 km from Billy’s Hill to Nerriga, which includes a new bridge near Bulee Gap, commenced in January 2008.

• Detailed design for stage 3 has been finalised. Tenders closing 27th August are currently being invited for this section of the work. Depending upon the prices received, the whole section may not be fully sealed.

• Palerang Council have been provided funds to undertake a detailed survey and design of the section of MR92 through Nerriga. However no funding is available for further construction works.

Princes Highway: South Nowra to Jervis Bay Road

• $15M was announced in June 2004 by the Federal Member Joanna Gash for safety improvement works on this section of the Princes Highway. The State Government is also providing $4M for the project.

• Drainage and improvements to channelisation at Jervis Bay Road was completed in December 2005.



Attachment A (continued)

• Substructure work for the duplication of Currambene Creek bridge, has been completed and all of the girders are in place.

• Additional funding has been provided to allow completion of the four lanes between Falls Rd and Jervis Bay Rd and the work is being undertaken by the current contractor, Reed construction.

Princes Highway - Intersection with Warra Warra Rd, South Nowra

• Detailed design for a facility has been completed. This will allow u-turn for vehicles accessing businesses in South Nowra and development of 4 lanes with a median between Warra Warra Rd and Central Road.

• The work requires termination of a mining lease and land acquisition on the western side. Delays in this process have resulted in the deferring of the work. Upon settlement of these matters, the funding position will be reviewed to determine when construction work can be scheduled.

Princes Highway. Kianga to Dalmeny

• Safety improvement works are being carried out to provide widened shoulders, a New Jersey Kerb median and closure of the Forestry access known as “Duesbury Road”.

Princes Highway Studies

• A tender has been awarded to Meyrick and Associates to undertake a Princes Highway Corridor study. Work has commenced.

Lanyon Drive, Queanbeyan

• A contract for the design to upgrade the remaining 2 lane section of Lanyon Drive has been awarded by ACT Roads. This work will include the remaining section through NSW including a duplication of the bridge at the NSW/ACT border.

• A concept design has been completed and an Ref has commenced. The RTA continues to work with ACT Roads to finalise this design for Lanyon Drive within NSW to be compatible with works being undertaken within the ACT. ACT Roads will manage the concept and detail design stage with input provided by the RTA.

Port Kembla Expansion

• The RTA is working with the Port Kembla Port Corporation on freight issues associated with the ongoing development of the Port. This includes participating in working parties with industry and potential users, development of ongoing enforcement strategies and formation of strategies for further development with Council and the Corporation.

• A TRACKS model is to be established to allow analysis of port facility transport movements on and off the site.



Attachment A (continued) HW51 Kings Highway HQJOC

The Department of Defence are expected to provide $23.3m to the NSW and ACT governments as a contribution towards improvement required due to the commissioning

• of the new HQJOC. Discussions are being held with ACT Roads and the Department of Defence in regard to the upgrading to be provided.

• Notwithstanding these negotiations, design work for sections in NSW has commenced. Shoulder work in excess of $1m has been completed and plans are being developed for

the upgrading of the intersection with Weetalibah and Captains Flat Road. Three VMS signs have been purchased to assist with traffic management when the new facility is opened.

• Emphasis is being placed on roadworks within the existing carriageway being completed prior to the opening of the facility.

HW19 Monaro Highway Native Dog Creek

• Bridge construction was completed in June 2008.

• Work on the approaches will commence in Sep/Oct (weather dependant) and is expected to be completed in early 2009.

Freight

• A freight workshop was held in Goulburn on 14th April 2008 and was well attended by over 50 people. Of interest was advice from the ACT that IAP/HML was not currently being considered in their area. Discussions are to be held with the ACT to further this issue.

• Further meetings are being considered at other locations.

• A review of HV Rest Areas across all State Roads, including the Princes Highway and all east/west links is being undertaken to identify variations from the NTC guidelines.



Attachment B VICROADS

SEATS REPORT

AUGUST 2008 MEETING PLANNING Traralgon Bypass Planning Study An informal Advisory Committee was formed to seek further information regarding the options to the west of Traralgon, in particular the issue of coal versus urban expansion. The findings of the report and the preferred alignment were announced by the Minister for Planning in early January 2008. The recommendation for the western alignment is W1C which is the most northerly alignment which has the least impact on future coal mining.

VicRoads is proceeding with a Planning Scheme Amendment for the bypass which is expected to be in place end of 2008.

Korumburra and Leongatha Traffic Study VicRoads has contributed to a study being undertaken by South Gippsland Shire Council to investigate traffic management in both Leongatha and Korumburra. The study will include recommendations for future bypass routes for these towns.

VicRoads corridor strategy does not currently include the future bypasses of either town as a priority. However, VicRoads has contributed to South Gippsland’s study and is supportive of Council’s process to identify routes, as a long term planning initiative.

When Council has formalised its recommendations for preferred bypass routes in each township VicRoads will consider them for inclusion in long term planning for the South Gippsland Highway.

If the recommendations are incorporated in VicRoads long term planning for the South Gippsland Highway funding will be based on state wide priorities.

Sale Alternate Truck Route The route includes local roads managed by the Wellington Shire Council. Council with VicRoads support have undertaken a feasibility study to investigate the benefits provided from further improvement works along the route. The study was completed in April and identified the need for safety improvements along the route but did not provide the economic justification for a major project to be considered at this time.

A project has commenced to upgrade the Princes Highway - Fulham Myrtlebank Road intersection as part of the Safer Roads Infrastructure Program. The road safety improvements will provide benefits for heavy vehicles using the alternate route and is expected to be completed by the end of 2009.

VicRoads and Wellington Shire Council will continue to monitor the route and identify further upgrade works that can be considered under existing programs.



Attachment B (continued) The Gippsland Regional Development Strategy The Gippsland Local Government Network (GLGN) has initiated a number of working groups to progress the key strategic directions of the Gippsland Regional Development Strategy. VicRoads is providing is providing input into the Road-Freight Infrastructure working group.

An update of the Gippsland Transport Strategy will be undertaken to consider new information and recognise Federal and State policy development.

PROJECT DEVELOPMENT Duplication Traralgon to Sale The Federal Government’s has provided $500k for planning in advance of the commencement of AusLink 2. Detailed planning is currently underway with possible construction priorities to include the Fulham to Wurruk section. The AusLink 2 program commences in 2009/10.

South Gippsland Highway – Sale to Longford (Cox’s Bridge) Planning for the final stage of the upgrade of the South Gippsland Highway at this location has commenced. Commencement of the project will be subject to Government funding availability based on state-wide priorities.

Bass Highway – Woolmer Road to Phillip Island Road The concept for the Woolmer Road to Phillip Island Road section was approved in September and will provide a new 3km link road between Bass Highway and a point 2.5km along Phillip Island Road. This proposal will greatly improve traffic flows to and from Phillip Island and reduce the amount of traffic currently using the Anderson roundabout by 60%.

The Planning Scheme Amendment will go on exhibition in 2008. Commencement of the project will be subject to Government funding availability based on statewide priorities.

Road Safety Improvements The following proposals are being developed and will be considered for funding under the Safer Road Infrastructure Program (Run-off-Road):

• Morwell Thorpdale Road - Strzelecki Highway to Thorpdale ($2.415m).

• Monaro Highway – Cann River to NSW border ($4.45m)

• Princes Highway - Lakes Entrance to Nowa Nowa ($2.67m)

South Gippsland Highway - Bena to Korumburra This proposal is for the 7km section between Bena and Korumburra which includes realignment, construction of an overtaking lane and intersection relocation. The Planning Scheme Amendment was approved and gazetted in May 2005. Commencement of the project will be subject to Government funding availability based on statewide priorities.

South Gippsland Highway – Korumburra - Leongatha



Attachment B (continued) Further planning work is required before the proposal is finalised. The proposal will include major highway improvements including a deviation of the highway to the south in the vicinity of Coal Creek and a number of intersection improvements. Planning Scheme Amendments will be submitted over next six months. Commencement of the project will be subject to Government funding availability based on statewide priorities.

Links to South Gippsland Highway The current regional corridor between Melbourne and South Gippsland, Bass Coast and Phillip Island is the South Gippsland Highway. This corridor passes through the middle of the Casey growth corridor, eight existing traffic signals, the centre of Cranbourne (a principal activity centre) and the Tooradin township.

VicRoads is investigating the development of the following two alternatives to eventually replace the South Gippsland Highway as the primary regional road links to this corridor.

• Berwick-Cranbourne Road / Clyde-Five Ways Road – VicRoads has been progressively investigating and implementing capacity and safety improvements along the route between the Princes Freeway and the South Gippsland Highway. The current Berwick-Cranbourne Road duplication project between Pound Road and Thompsons Road extends previously completed duplication works. VicRoads is currently investigating proposals to continue the duplication through to the South Gippsland Highway.

• Healesville-Koo Wee Rup Road – VicRoads is currently undertaking a detailed planning study for the development of Healesville-Koo Wee Rup Road as a high standard inter-regional route between the Pakenham Bypass and the South Gippsland Highway, including a bypass of Koo Wee Rup.

PROJECTS Flood Recovery Works ($20m) Works on a number of roads including the Licola road have generally been completed

Replacement of Cheynes Bridge on the Licola Road was opened on the 18 June 2008. Repairs to the Licola Bridge are expected to be completed by end of October.

South Gippsland Highway between Sale and Longford (near Cox’s Bridge) $1m works for river embankment/road shoulders to be completed by the mid August. Has been delays in acquiring sheet piling which had to be imported from Germany.

Tamboritha Road is a DSE project being delivered by VicRoads Roads Services Group. Advice is that this project is basically complete.



Attachment B (continued) Bass Highway A contract has been awarded for the design and construction of the 6 km section of highway duplication from Grantville to south of King Road. Works onsite commenced in January 2007 and traffic has been diverted onto the new carriageway for Phillip Island bound traffic to enable reconstruction of the existing carriageway. Works are expected to be completed in early 2009.

Bass Highway - King Road to Woolmer Road. Land acquisition has been completed and the contracts awarded for the design and construction of this 5.5 km section. Works commenced in April 2008 and are expected to be completed by early 2010. Both of above projects are currently in winter suspensions.

Princes Highway – Bruthen Nowa Nowa Road The 7 km section of Stage 5 of the upgrade of the Bruthen - Nowa Nowa Road from Buchan Road to Nowa Nowa Township has now been completed.

Works for the construction of Stage 6 through the Nowa Nowa Township was completed in May 2008. The construction of a pedestrian underpass of the new road and a new pedestrian bridge over Boggy Creek were completed as part of the project.

Princes Highway – Road Safety Works Shoulder sealing, safety barrier and delineation works have been undertaken between Bairnsdale and Lakes Entrance. Works have been completed.

A contract for shoulder sealing, safety barrier and delineation works east of Nowa Nowa and west and east of Cann River was completed in July 2008.

A contract for curve improvements, including minor realignment of the highway between Nowa Nowa and Ironstone Creek, was advertised in July 2008 with works expected to commence in late 2008.

A contract for curve improvements to the east of Stratford is expected to be awarded in mid August 2008.

Great Alpine Road - $6.5m AusLink Project The main contract for works on this project has commenced and works are expected to be completed by late 2008.

Reports by Council Delegates


Council Delegates 2 September 2008 Casey Lighting Taskforce Item 2 Cr Rob Wilson General I was appointed as delegate to this committee along with Cr Farley (Chairman) and Cr Richardson. The outcomes of this Taskforce have been largely reported to Council and I have attended the majority of meetings.

Council Delegates 2 September 2008 Casey Cardinia Local History Reference Group Item 3 Cr Rob Wilson General I have served on this committee as delegate. It meets usually at the Narre Warren Library, with other meetings held at Pakenham and in the Hills. Heather Arnold of Casey Cardinia Library services this committee which represents all the local history groups in the combined municipalities. History exhibitions have been held at the Narre Warren Library recently with the Mayor in attendance and also at the opening of the Narre Warren North Soldier Settler Memorial Garden at Kalora Park Reserve. This was officially opened by the mayor and as Chairman of the Council Committee, I addressed the official opening. This was a splendid gathering of Narre Warren North identities, both some past and many current residents attended and enjoyed the occasion.

Council Delegates 2 September 2008 Casey Fields Steering Committee Item 4 Cr Rob Wilson

General I have attended a majority of these steering committee meetings, with the last one being last Monday. It was chaired by Deputy Mayor, Cr Butler. Other delegates are Mayor Halsall, Councillors Bradford, Beardon and myself. This committee is the filter group for future planning of all activities and buildings etc for Casey Fields. It is of interest to note that at the time of major public concern about MFC coming to Casey Fields, that there wasn’t a meeting of this group, who have never voted to accept whether an elite AFL club should be part of the master plan.



Council Delegates 2 September 2008 Casey Technology Park Structure Plan Steering Committee Item 5 Cr Rob Wilson General This committee has not met as yet (to my knowledge). Given the great strategic planning Casey has done in C21 to designate future business / technology park, it should be noted that from last year’s ICTC (International Cities and Towns Conference) in Auckland where Mr Liam Hodgetts, Manager Strategic Planning, and myself presented a Paper to that Conference. We reported that we had a personal guided tour of Smales Farm Office Technology Park by Bill Smale and Dr Diana Twigden. The ownership of land in one parcel was an important feature of this world class business park and the concepts are transferable to the Baillieu land on Soldiers Road which has been identified for a similar purpose in C21 and the Melbourne 2030 Plan. It should be noted that the first ever “Casey Youth Business Ambassadors” group of nine students and two teachers from Hillcrest Christian College will visit Smales Farm in September 2008 as part of a business tour of Auckland and Takapuna, also meeting the Mayor of North Shore Council, Cr Andrew Williams, and visiting leading New Zealand businesses in Fulton Hogan’s North Shore Road Tunnel project, also Davey Water Products. The Casey Youth Business Ambassadors hope to create a positive liaison with Smales Farm that could lead to Smales Farm business acumen being available to kick start the Casey Technology Park. The group are currently looking for business sponsors to help back this exciting initiative.

Council Delegates 2 September 2008 Committee to Review the Complaints Against Councillors Policy Item 6 Cr Rob Wilson General This committee has listed seven Councillors, including myself, and I don’t believe this committee has met this year.

Council Delegates 2 September 2008 Community Projects Officer, Monash University Item 7 Cr Rob Wilson General This committee comprises Councillors Morland, Hetherton and myself and has not yet had a meeting.



Council Delegates 2 September 2008 Endeavour Hills Activity Structure Plan Committee Item 8 Cr Rob Wilson General This committee comprises Councillors Richardson and myself and has not yet had a meeting this year. It is time this committee was re-activated as Endeavour Hills residents have been talking about this plan for several years and it is now time for delivery of something on the ground, such as a major extension of the Leisure Centre to allow a proper Gymnastic Facility to be created and operated. There were about five young people who were selected to represent Victoria at the recent Australian championships at Bendigo. These young athletes have to wait until basketball is not utilising the Leisure Centre to set up their trampolining equipment. The temperature is unsafe for athletes in both winter and summer where young athletes could do soft tissue injuries due to being cold or too hot.

Council Delegates 2 September 2008 Metropolitan Waste Management Group Item 9 Cr Rob Wilson General I have represented Council on this Melbourne wide group, attending the vast majority of meetings. This group provides a sounding board and advice to the Metro Group Board, chaired by Dickie Gross, with the CEO a local Endeavour Hills resident. The Board are working on finalising the Metro Waste Management Plan at the moment and it was out for public comment until recently. Casey adopted our officer’s report and sent in a joint submission for consideration in the new plan. Also included were recommendations to remove reference to the Harkaway Quarry being identified as a possible future Landfill. Along with local Casey residents, John Conlon and Bob Street and Bruce Gibson, we called two public meetings on this issue, one in Harkaway Hall and the other at the Narre Warren North Hall. Both public meetings were unanimous about removing mention of the Harkaway Quarry from the Metro Plan. We are still waiting for the final completed report which will go to the Minister, The Hon Gavin Jennings.

Council Delegates 2 September 2008 One Stop Youth Centre Committee Item 10 Cr Rob Wilson General This committee has not met this year. It comprises Mayor Halsall, Councillors Smith, Richardson, Bradford and myself.



Council Delegates 2 September 2008 Soldier Settlement Committee Item 11 Cr Rob Wilson General This has now been wound up as the initial job has been completed, viz. the Narre Warren North Soldier Settler Memorial Garden at the corner of the Kalora Park Reserve, Fox Road. Many local identities, including Bob Street, Bert Rae, Roby Browne, and Gordon Lowry were involved in providing research, advice and current contacts with former Soldier Settler families. It is now up to Councillors in Springfield and Edrington Ward to form a similar committee to investigate the soldier settlers in and around the Old Cheese Factory area and Soldiers Road Berwick area. Also, there were may soldier settler families in the deep south which needs to probably form a separate committee to investigate their area. I was pleased to be able to start this project as a result of information from Mr Kim McGill (now President of Narre Warren Football Club) who advised of the old “Ghost House” that used to be at the corner of the footy ground. After inspection, a lot of the plantings from the original soldier settler families were still there and it made good sense to build a Memorial garden around those plantings.

Council Delegates 2 September 2008 South East Australian Transport Strategy Item 12 Cr Rob Wilson General This group consists of nine Victorian Councils and nine NSW Councils that form together to lobby for improved transport links between Australia’s three major cities, Melbourne, Canberra and Sydney, and also has VicRoads, Monash Gippsland, NSW RTA and NRMA as members along with Port of Hastings and Port Kembla. Casey and Cardinia jointly hosted the August 14 and 15 meetings. Cr Sue Whelan was re-elected as the Chairman and myself as the Deputy Chairman and also Public Officer. I have attended every SEATS Meeting since Council adopted me as its delegate several years ago. Cr Morland is a joint delegate and is a former Chairman of SEATS.