BONDS,CRIME & BONDS,CRIME & PROPERTYPROPERTYPROGRAMPROGRAM

LSU HSC Shreveport, Huey P. Long Medical Center

Does it apply to me?Does it apply to me?

YES – this program

applies to HPL and all it’s employees

Because we areBecause we are

A state agency that:owns property;has petty cash;receives funds;pays out funds; andhandles negotiables (e.g.

postage, pay checks, patient payments)

This program applies to ALL This program applies to ALL employees because we all use employees because we all use

state owned equipment such as:state owned equipment such as:

Computers, Telephones, Medical Equipment, Copiers, etc.

Additionally this program pertains to employees who in their daily duties

may – transport money, collect money, collect patient valuables, etc.

Loss Control Program PolicyLoss Control Program PolicyHPL’s policy states that the program provides for fiscal controls to prevent

and/or minimize losses by the appropriate employees at the lowest

possible cost to the agency. Specifically, the areas defined in this

policy are: Responsibility, Accountability, Monitoring, Employee

Training, Investigation, Audits , Record Keeping, Security and Key

Control. ADM-EC-021 on Intranet under Administrative Manuel

PROGRAM GOALPROGRAM GOAL

To provide a comprehensive system of internal fiscal controls as well as property controls.

To protect the State from losses resulting from any public official, appointee or employee while performing duties.

PURPOSEPURPOSEAssign responsibility

Establish each employee’s accountability

Reduce the HPL’s exposure and losses and safeguard assets

Maintain public confidence

Protect assets from theft and robbery

HPL’s Risk Management Premiums HPL’s Risk Management Premiums are determined by:are determined by:•The frequency and severity of the claims we submit• Our “exposure” to risk – determined by our admissions, patient days, surgeries, state & personal vehicle mileage, etc. • Our successful implementation of this Bonds & Crime Program.

HPL’s current yearly premium

is $910 K

Components of the ProgramComponents of the Program

• Must designate “responsible” employees (which all employees are designated)• Must provide training for responsible employees• Must provide regular program audits such as key audit• Must define investigation procedures

Supervisors Supervisors ResponsibilitiesResponsibilities

• ensuring employees are trained

• ensuring safeguards are followed

• reviewing the program for protection of HPL’s assets and property from losses

Employees responsibilitiesEmployees responsibilities

• following the Bonds, Crime and Property Program

• reporting discrepancies or problems to their supervisor

INTERNAL CONTROLS we all INTERNAL CONTROLS we all must follow: must follow:

Safeguard funds, property & other assets against waste, loss, unauthorized use or misappropriation

INTERNAL CONTROL INTERNAL CONTROL PROCEDURESPROCEDURES

To safeguard against damage & loss of property:* employee accountability for equipment and property they use* use devices to prevent loss, such as locked bank bag*equipment management programs

Other controlsOther controlsTo safeguard against losses including:

* security of cash, checks, stamps * equipment check-in and-out * collections for meals, prescriptions & other fees, etc.

*locking & unlocking of buildings *computer security

Tips on how to safeguard Tips on how to safeguard against losses:against losses:

Keep cash, checks & other negotiables in a secure location at all times

Alert security of any concerns (people watching you collect money, asking questions about money, etc)

Be aware of your surroundings when transporting money

Keeping money secure when transporting

Additional information Additional information

If you have questions concerning your responsibilities, call Monica Bryant (Accounting Dept. #6283).

This program is on the U: drive under FARA This program is designed to protect YOU

the employee.