boc gases ireland ltd · ims-01-02-ruk: management responsibility for rbu uk and ireland...

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BOC Gases Ireland Ltd

Safety, Health, Environment and Quality

(SHEQ)

Management Systems

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CONTENTS

1. General Information (including Organisation Chart)

2. Safety, Health, Environment & Quality (SHEQ) Policy

3. Integrated Management System (IMSS)

HSG 65 – Safety Management System Requirements

Major Accident Prevention Policy (MAPP)

Control of Major Accident Hazards /

(MAPP) Requirements

ISO9001/ISO14001/ISO17020 Requirements

GMP Requirements

Safety Statement Requirements

Conformity with applicable Food Legislation

4. External Accreditation

ISO9001:2008

ISO14001:2004

Certificates of GMP Compliance

Certificates of GDP Compliance

Food Safety System FSSC2200

Food Business Operator

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General Information

BOC Gases Ireland is part of The Linde Group, a world leading gases and engineering

company which has its headquarters in Wiesbaden Germany. Operating in over 100

countries the company employs almost 50,000 people worldwide.

BOC Gases has been operating in Ireland for over 75 years as a manufacturer and distributor

of industrial, medical and special gases.

The headquarters of Irish operations is located at Bluebell in Dublin. At this site, the company

manufactures liquid oxygen, liquid nitrogen and liquid argon in a modern air separation

plant. Hydrogen is also made here, and the site also boasts the only helium transfill facility

on the island where bulk liquid helium is broken down into smaller packages and cylinders

for customer use. In addition, a wide range of industrial and medical cylinders are filled at

Bluebell and distributed from here to customers all over Ireland.

At Little Island, near Cork City, BOC Gases operates another major manufacturing facility with

an air separation plant producing liquid nitrogen, liquid oxygen and liquid argon. Cylinder

filling and distribution for local industrial customers is also carried out at this location.

In Belfast, BOC Gases has a major cylinder filling and distribution centre located at

Castlereagh which serves customers throughout Northern Ireland.

The company operates a major fleet of vehicles throughout Ireland. Bulk tankers deliver

cryogenic liquids to all the major process industries and specialised cylinder delivery

vehicles provide service to over 8000 customers. We also operate a fleet of BOC Sureserve

vehicles which provide a tailored service delivering beverage dispense gases to pubs, hotels

and restaurants.

For customers who find it more convenient to collect their requirements, BOC Gases has a

network of over 50 cylinder collection centres conveniently located throughout Ireland.

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General Information (Cont.)

Head Office:

BOC Gases Ireland Ltd Tel: +353 1 4091800

P.O. Box 201 Fax: +353 1 4091801

Bluebell www.boconline.ie

Dublin 12 www.linde.com

BOC Gases Ireland Ltd Tel: +353 21 4353611

Wallingstown Industrial Estate Fax: +353 21 4353382

Little Island

Cork

BOC Ltd – Belfast Tel: +44 2890 401441

Prince Regent Road Fax: +44 2890 405101

Castlereagh www.boconline.co.uk

Belfast BT5 6RW www.linde.com

Distribution and Collection Centres (Gas + Gears):

Belfast (Castlereagh)

Cork (Little Island)

Dublin (Bluebell & Ballymun)

Kilkenny (Hebron Industrial Estate)

Limerick (Dock Road)

Omagh (Gortrush Industrial Estate)

Distribution Centres:

Galway

Ballyshannon

Enniscorthy

Castlebar

Cavan

In addition to a network of 36 Gas Agents throughout Ireland

Employees:

Dublin Site Cork Site

Total: 150 33

Production: 31 5

Tonnage Production: 2 2

Quality 3 3

CSC 20 N/A

Contacts

Area Business Manger Andreas Bieringer

Area SHEQ Manager Bob Loade

Area Sales Manager Eamonn Bolton

CCSCM Manager Niall Cotton

Area Customer Service &Commercial Manager Dermot Brown

Operations Manager (ROI) Tony Galvin

http://www.boconline.ie/

http://www.linde.com/

http://www.boconline.co.uk/

http://www.linde.com/

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Linde Group Quality Policy

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Linde Group HSE Policy

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Linde Integrated Management System (LiMSS)

The Linde integrated Management System has been developed to ensure the effective and

efficient control of all business activities. The system is comprised of 36 elements

(see next page) and has been developed to ensure compliance with legislative requirement

and contracted or elected Management System requirements. It also fulfils the requirements

for a Quality Manual, Safety Statement (As required by the Safety, Health and Welfare at Work

Act 2005) and Environment Manual. To satisfy the management system requirements of current

Occupational Health and Safety Legislation, the UK Health & Safety Executive’s guidance

document, HSG65-Successful Health and Safety Management, has been chosen as the model

against which BOC’s UK and Ireland Integrated Management System complies.

Ensuring that the Integrated Management System complies with the requirements of the

International Environmental Management System Standard – ISO 14001 has satisfied

environmental management system legislative compliance.

To ensure that, where medical gases are manufactured and supplied for patient use, the

principles of Good Manufacturing Practice (GMP) specified in the EC Directive 91/356/EEC

have been incorporated into the Integrated Management System.

In addition to legislative requirements there are a number of management system models or

standards that BOC has either chosen to adopt or have contractually agreed to operate. These

are:

ISO 9001:2008

Quality Management System – Requirements.

ISO 14001:2004

Environmental management systems – Requirements.

FSSC 22000

Food safety management systems – Requirements.

ISO/IEC 17020:2012

General Criteria for the Operation of Various Types of Bodies Performing Inspection.

All registration details and relevant certificates can be found within this document

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The Linde Integrated Management System and Standards (LiMSS) contain all the required information

to ensure compliance with both Legislation and Linde requirements. The below mentioned cross-

references ensure that Linde systems satisfy external management systems standards.

HSG 65: Safety Management System Guidance

HSG 65 Requirement LiMSS Standard

Policy VVP-02-01-GROUP-EN: The Linde Group Health, Safety and Environment (HSE)

Policy

VVP-02-13-RUK: Major Accident Prevention Policy for RBU UK and Ireland

Organisation

Control IMS-01-02-RUK: Management Responsibility for RBU UK and Ireland

IMS-02-17-RUK: LiMSS Organisation and Resources

IMS-01-03-Group: Golden Rules of Safety

IMS-02-20-RUK: Approval/Design Authorities and Teams of Experts

IMS-01-33-RUK: Landlord and Tenant Arrangements

Co-operation

Communication

IMS-29-03-RUK: SHEQ Committees

IMS-02-06-RUK: Managing Legislative Compliance

IMS-29-01-BOC: About Internal and External Communication Processes

IMS-29-02-RUK: Group Meetings

DAB : Directives and Alerts.

Competence IMS-18-08-RUK: Training for RBU UK and Ireland Employees

IMS-18-22-BOC: About Competence Assessment

IMS-18-23-BOC: Competence Assessment Process

IMS-18-24-BOC: Competence Assessment Standards

Planning and Implementation

IMS-04-15-RUK: Engineering Management of Change (EMOC) for RBU, UK and

Ireland

IMS-01-06-RUK: Organisational Management of Change

IMS-09-01-BOC: Establishing a Maintenance and Condition Monitoring

Programme

IMS-24-03-RUK: Incident Investigation and Reporting in RBU UK and Ireland

IMS-36-15-RUK: Hazard Identification and Risk Assessment

IMS-25-11: Site Emergency Plan

IMS-26-01-RUK: About Safe Systems of Work

IMS-32-01-RUK: Contractor Control

Monitoring Performance

IMS-01-02-RUK: Management Responsibility for RBU UK and Ireland

IMS-12-01-BOC: Planned General Inspections

Audit and Review

IMS-17-01-GROUP: Auditing in BOC

IMS-01-07-RUK: Management Review Process

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Control of Major Accident Hazards- Major Accident Prevention Policy (MAPP)

Control of Major Accident Hazards

Policies LiMSS Standard

Health and Safety Policy Linde Group HSE Policy : VVP-02-01-Group

Major Accident Prevention Policy (MAPP) VVP-02-13-RUK: Major Accident Prevention Policy for RBU UK and

Ireland

MAPP Objectives

Objective 1 LiMSS Standard

Roles and responsibilities of everyone

involved in the management of major

accident hazards are documented,

succession planning is conducted and

career development applied.


IMS-01-05-IR-EN: Organisational Chart and Functional

Responsibilities for Ireland IMS 18-01-BOC: About Training

IMS-18-08-RUK: Training for RBU UK and Ireland Employees


Risk acceptance criteria are established

against which the individual, societal and

occupied building risk arising from major

accident hazards is assessed and managed.

IMS-36: Hazard Identification and Risk Assessment


A hierarchical approach (inherent safety

principles

→prevention→control→mitigation) is

used in the selection of measures to

prevent major accidents and limit their

consequences.


IMS-32-01-RUK-EN: Contractor Control

IMS-04-15-RUK-EN: Engineering Management of Change (EMOC) for

RBU UK and Ireland

IMS-25-15-RUK-EN: Testing of Site Emergency Plans and Procedures

Objective 4 LiMSS Standard Procedures are defined for safe operation

and maintenance of plant, against which

training is provided and competence

assessed.


IMS-18-08-RUK-EN: Training for RBU UK and Ireland Employees

IMS-18-22-RUK-EN: Competence Assurance in RBU RUK & Ireland

IMS-18-23-RUK-EN: Competence Assessment Process

IMS-18-24-RUK-EN: Competence Assessment Standards


Processes and resources are available for

the control of organisational and

engineering change.


IMS-01-06-RUK-EN: Organisational Management of Change

IMS-04-15-RUK-EN: Engineering Management of Change (EMOC) for

RBU UK and Ireland


Foreseeable emergencies are analysed and

emergency plans are regularly tested and

reviewed.

IMS-25-15-RUK-EN: Testing of Site Emergency Plans and Procedures

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Significant and potential accidents are

reported and investigated, root causes and

system failures are addressed, and

lessons learned are shared.

IMS-24-03-RUK-EN: Incident Investigation and Reporting in RBU UK

and Ireland

IMS-24-10-GROUP-EN: Causal Tree Analysis

IMS-24-12-GROUP-EN: Major Incident Reporting Process for the

Linde Group IMS-24-13-GROUP-EN: Major Incident Report (MIR) - Investigation

Reports and Lesson From Incident Bulletins


Performance in meeting these objectives is

monitored and corrective action is taken

when variations occur.


IMS-12-01-RUK-EN: Planned Workplace Inspection

IMS-24-03-RUK-EN: Incident Investigation and Reporting in RBU UK

and Ireland

IMS-14-02-RUK-EN: Corrective and Preventive Actions Process for

Europe


The effectiveness of the MAPP and the

Process Safety Management System are

regularly assessed by audit of operations

and review of process safety performance

indicators (PSPIs).

IMS-17-02-GROUP-EN: Auditing Programme Management

IMS-01-32-RUK-EN: Process Safety Performance Indicators (PSPIs)


The results of audits and reviews are used

by senior management as a basis for

continual improvement of process

safety management.

IMS-01-07-RUK-EN: Procedure for Management Review

IMS-01-09-RUK-EN: SHEQ Continual Improvement



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ISO 9001:2008 Quality Management System – Requirements

ISO 9001 Clause LiMSS Standard

4.0

Quality Management System 4.1 General Requirements IMS-02-01-RUK: Management System Overview

IMS-02-02-RUK: Management System and Standards for

RBU UK and Ireland

4.2 Documentation requirements

4.2.1

General VVP-02-10-GROUP-EN: The Linde Quality Policy IMS-02-02-RUK: Management System and Standards for

RBU UK and Ireland

4.2.2 Quality Manual IMS-02-02-RUK: Management System and Standards for

RBU UK and Ireland

4.2.3 Control of Documents IMS-05-01-RUK-EN: Document and Data Control in UK

and Ireland

4.2.4 Control of Records IMS-16-01-BOC: Control of Management System Records

5.0 Management Responsibility

5.1 Management Commitment IMS-01-02-RUK: Management Responsibility for RBU UK

and Ireland 5.2 Customer Focus IMS-01-21-RUK: Customer Satisfaction Process

5.3 Quality Policy VVP-02-10-GROUP-EN: The Linde Quality Policy 5.4 Planning

5.4.1 Quality Objectives IMS-01-02-RUK: Management Responsibility for RBU UK

and Ireland 5.4.2 Quality Management System

Planning

IMS-01-02-RUK: Management Responsibility for RBU UK

and Ireland 5.5 Responsibility, Authority and

Communication

5.5.1 Responsibility and Authority IMS-01-02-RUK: Management Responsibility for RBU UK

and Ireland 5.5.2 Management Representative IMS-01-02-RUK: Management Responsibility for RBU UK

and Ireland 5.5.3 Internal Communication IMS-29-02-RUK: Group Meetings.

IMS-29-03-RUK: SHEQ Committees.

5.6 Management Review 5.6.1 General IMS-O1-07-RUK: Procedure for Management Review

5.6.2 Review Input IMS-O1-07-RUK: Procedure for Management Review

5.6.3 Review Output IMS-O1-07-RUK: Procedure for Management Review

6.0 Resource Management 6.1 Provision of Resources IMS-O1-02-RUK Management Responsibility for RBU UK

and Ireland

6.2 Human Resources 6.2.1 General IMS-18-08-RUK Training in RBU UK and Ireland

6.2.2 Competence, Awareness and

Training

IMS-18-08-RUK: Training in RBU UK and Ireland

6.3 Infrastructure IMS-01-02-RUK: Management Responsibility for RBU UK

and Ireland and relevant Business Process 6.4 Work Environment IMS-O1-02-RUK: Management Responsibility for RBU UK

and Ireland and relevant Business Process

7.0 Product Realisation

7.1 Planning of Product Realisation This is detailed in relevant Business Process flow charts

and also within the relevant business in the Operations

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7.2.1 Determination of Requirements

Related to the Products

IMS-03-01-BOC: Contract Review

7.2.2 Review of Requirements Related to

the Product

IMS-03-01-BOC: Contract Review

7.2.3 Customer Communications IMS-13-06-RUK-EN: Customer Complaints Procedure for

UK and Ireland

IMS-13-07-GROUP-EN: Recall

CSC: Business Process.

7.3 Design and Development

7.3.1 Design and Development Planning IMS-04-25-RUK: About Product Development.

IMS-04-26-RUK: Product Development Process. 7.3.2 Design and Development Inputs IMS-04-25-RUK: About Product Development.

. IMS-04-26-RUK: Product Development Process

7.3.3 Design and Development Outputs IMS-04-25-RUK: About Product Development.

IMS-04-26-RUK: Product Development Process.

7.3.4 Design and Development Review IMS-04-25-RUK: About Product Development.


7.3.5 Design and Development

Verification

IMS-04-25-RUK: About Product Development.


7.3.6 Design and Development Validation IMS-04-25-RUK: About Product Development.

IMS-04-26-RUK: Product Development Process. 7.3.7 Control of Design and Development

Changes

IMS-04-25-RUK: About Product Development.

IMS-04-26-RUK: Product Development Process. 7.4 Purchasing

7.4.1 Purchasing Process IMS-06-06-RUK-EN: Supplier Quality Evaluation and

Assessment 7.4.2 Purchasing Information IMS-06-03-RUK-EN: Golden Rules of Procurement

7.4.3 Verification of Purchased Product IMS-15-07-GB-EN: Goods Receipt and Stores Operation

7.5 Product and Service Provision

7.5.1 Control of Production and Service

Provision

See relevant Operations Processes. 7.5.2 Validation of Processes for

Production and Service Provision

Operations Processes

7.5.3 Identification and Traceability IMS-08: Identification and Traceability

7.5.4 Customer Property IMS-07-01-BOC: Control of Customer Supplied Product

and Property.

Personal Data Policy.

7.5.5 Preservation of Product See relevant Operations Processes 7.6 Control of Monitoring and

Measuring Equipment

IMS-11-03-RUK: Inspection, Measuring and Test

Equipment Calibration for UK and Ireland

8.0 Measurement, Analysis and

Improvement

8.1 General IMS-01-07-RUK: Procedure for Management Review.

IMS-01-09-RUK: Planning and Resource Process for

Continual Improvement.

8.2 Monitoring and Measurement 8.2.1 Feedback IMS-01-21-RUK: Customer Satisfaction Process.



IMS-13: Control of Non-Conformance

IMS-13: Control of Non-Conformance 8.2.2 Internal Audit IMS-17: Auditing

8.2.3 Monitoring and Measurement of

Processes

IMS-01-02-RUK: Management Responsibility.

IMS-01-07-RUK: Management Review Process. 8.2.4 Monitoring and Measurement of

Product

IMS-10: Inspection and Testing

8.3 Control of Non-conforming Product IMS-13: Control of Non-Conformance 8.4 Analysis of Data

IMS-01-21-RUK: Customer Satisfaction Process.



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IMS-13-06-RUK: Customer Complaints Procedure.

Corrective and Preventive Action.

Supplier Quality Evaluation and Assessment

.

ISO 9001:2008 Quality Management System Requirements (Cont.)


8.5 Improvement 8.5.1 Continual improvement IMS-01-09-RUK: Planning and Resource Process for


Procedure for Management Review. 8.5.2 Corrective action IMS-14-02-RUK-EN: Corrective and Preventive Actions

Process for Europe

8.5.3 Preventive action IMS-14-02-RUK-EN: Corrective and Preventive Actions

Process for Europe

ISO 14001:2004 Environmental Quality Management Systems -Requirements


4.0 Environmental Management System

Requirements

4.1 General requirements IMS-22-01-BOC: About Environmental Management Systems.

IMS-21: Environmental Assessment.

4.2 Environmental policy VVP-02-01-GROUP-EN: The Linde Group Health, Safety and

Environment (HSE) Policy

4.3 Planning

4.3.1 Environmental aspects IMS-21-01-BOC: About Environmental Impact Assessment.

IMS-21-04-RUK: Environmental Aspect/Impact Reviews.

4.3.2 Legal and other requirements IMS-22-04: Environmental Legislative Compliance

.

4.3.3 Objectives, targets and programmes SHEQ Continual Improvement

4.4 Implementation and operation

4.4.1

Resources, roles, responsibility and authority

IMS-01-02-RUK: Management Responsibility for RBU UK and

Ireland.

IMS-01-05: Organisational Charts and Functional

Responsibilities.

4.4.2

Competence, training and awareness IMS-18-08-RUK-EN: Training for RBU UK and Ireland Employees

IMS-18-22-RUK-EN: Competence Assurance in RBU RUK &

Ireland

IMS-18-23-RUK-EN: Competence Assessment Process

IMS-18-24-RUK-EN: Competence Assessment Standards

4.4.3 Communication IMS-29-02-RUK: Group Meetings

4.4.4 Documentation IMS-22-01-BOC: About Environmental Management Systems

















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4.4.5 Control of documents IMS-05-01-RUK: About Document and Data Control.

IMS-16-01-BOC: Control of Management System Records.

ISO 14001:2004 Environmental Quality Management Systems –Requirements

(Cont.)


4.4.6 Operational control IMS-22-12-RUK-EN: Environmentally Hazardous Liquid Chemical

Storage & Transfer Systems

IMS-22-13-BOC: Environmental Noise.

IMS-22-14-BOC: Energy Conservation.

IMS-23-15-BOC: Environmental Remediation.

IMS-23-06-RUK: Waste Administration.

IMS-23-08-IR-EN: Waste Electrical and Electronic Equipment

(WEEE) and Battery Regulations

IMS-23-09-RUK: Waste Storage, Drainage and Incidents.

IMS-32-01-RUK: Contractor Management

4.4.7 Emergency preparedness and

response

IMS-22-12-RUK-EN: Environmentally Hazardous Liquid Chemical

Storage & Transfer Systems

IMS-22-25-RUK-EN: Liquid Chemical Incidents and Emergency

Response

IMS-25-11: Site Emergency Plan

IMS-25-15-RUK: Testing of Site Emergency Plans and

Procedures.

4.5 Checking

4.5.1 Monitoring and measurement IMS-09-01-BOC: Maintenance, Inspection & Condition

Monitoring.

IMS-22-10-BOC: Environmental Monitoring.

IMS-22-11-BOC: Environmental Risk Control Strategies and Good

Operating Practice

IMS-11-03-RUK: Inspection, Measuring and Test Equipment

Calibration.

4.5.2 Evaluation of compliance IMS-14-01-GROUP: Corrective and Preventive Action.

IMS-14-02-RUK-EN: Corrective and Preventive Actions Process

for Europe

IMS-24-01-GROUP: Accident/Incident Reporting and

Investigation in BOC.

4.5.3 Records IMS-16-01-BOC: Control of Management System Records

4.5.4 Environmental management system

audit

IMS-17-01-GROUP: Auditing in BOC.

IMS-17-17-RUK: Audit Schedule and Approved Auditors in RBU

UK and Ireland.

4.6 Management review IMS-01-07-RUK: Procedure for Management Review

































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ISO/IEC 17020:2012 Conformity Assessment - Requirements for the Operation

of Various Types of Bodies Performing Inspection

BS EN ISO/IEC 17020 Clause LiMSS Standard

1.0 Scope

2.0 Normative References

3.0 Terms and Definitions

4.0 General Requirements

4.1 Impartiality and Independence Test Shop Approval and Regulatory Issues

4.1.1 Test Shop Approval and Regulatory Issues






4.1.6a N/A

4.1.6b Test Shop Approval and Regulatory Issues

4.1.6c N/A

4.2 Test Shop Approval and Regulatory Issues




5.0 Structural Requirements

5.1 Administrative Requirements

5.1.1 IMS-01-05: Organisational Charts and Functional

Responsibilities.

Test Shop Approval and Regulatory Issues

5.1.2 IMS-01-05: Organisational Charts and Functional

Responsibilities.

5.1.3 CMT- Container Maintenance Business Process



5.2 Organisation and management


5.2.2 Test Shop Management

IMS-01-06: Organisational Management of Change



IMS-01-05: Organisational Charts and Functional

Responsibilities.

Test Shop Management



IMS-02-20-RUK: Approval/Design Authorities and Teams of

Experts


5.2.7


Test Shop Management

6.0 Resource Requirements

6.1 Personnel

61.1 IMS-18-08-RUK: Training in RBU UK and Ireland

IMS-18-24-BOC: Competence Assessment Standards

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ISO/IEC 17020:2012 Conformity Assessment - Requirements for the Operation of

Various Types of Bodies Performing Inspection (Cont.)


6.1.2 IMS-01-05: Organisational Charts and Functional Responsibilities


6.1.3 IMS-18-08-RUK: Training in RBU UK and Ireland


6.1.5 IMS-30-01-BOC: About Hiring and Placement


IMS-01-35-GROUP: Conducting Leadsafe Behavioural SHEQ

Observations




Ireland

6.1.8 IMS-01-02-RUK: Management Responsibility for RBU UK and

Ireland.




IMS-01-02-RUK: Management Responsibility for RBU UK and

Ireland.





6.2 Facilities and Equipment

6.2.1 Design, Project and Change Control


Test Shop Activity Planning


6.2.3 IMS-09-01-BOC: Maintenance, Inspection & Condition

Monitoring.


6.2.5 IMS-09-01-BOC: Maintenance, Inspection & Condition

Monitoring.

6.2.6 Control of Measuring and Monitoring Devices





6.2.11 Supply Management

6.2.12 IMS-15-07-GB: Goods Receipt and Stores Operation

6.2.13 IMS-05-28-RUK: Software Controlled Instrumentation Systems

IMS-09-01-BOC: Maintenance, Inspection & Condition

Monitoring.

6.2.14 Maintenance, Inspection & Condition Monitoring.


Calibration.

6.2.15 Maintenance, Inspection & Condition Monitoring.


Calibration.





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Various Types of Bodies Performing Inspection (continued)


6.3 Sub-Contracting Test Shop Approval and Regulatory Issues

7.0 Process Requirements

7.1 Inspection methods and procedures





7.1.4 LIMSS

CMT- Container Maintenance Business Process

IMS-05-01-RUK: Document and Data Control in UK and Ireland




7.1.8 IMS-05-01-RUK: Document and Data Control in UK and Ireland


7.2 Handling Inspection items and

samples

IMS-02-02-RUK: Management System and Standards





7.3 Inspection Records

7.3.1 IMS-16-01-BOC: Control of Management System Records

About Test Shop Data Collection


7.4 Inspection reports and inspection

certificates

IMS-06-02-GB: Requirements for Procurement

7.4.1 About Test Shops



7.4.4 N/A


7.5 Complaints and appeals

7.5.1 IMS-13-06-RUK: Customer Complaints Procedure


for Europe

7.5.2 N/A


7.5.4 N/A

7.5.5 N/A

7.6 Complaints and appeals process


IMS-14-02-RUK: Corrective and Preventive Action Process for

RBU UK and Ireland.

7.6.2 N/A








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Various Types of Bodies Performing Inspection (continued)



8.0 Management System Requirements

8.1 Options

8.1.1 N/A

8.1.2

8.1.3 ISO 9001:2008 Certificate

LIMSS

8.2-8.8

Annex A (normative)

Independence Requirements for

Inspection Bodies

A.1 Requirements for inspection bodies

(Type A)


Ireland


(Type B)

IMS-18-23-BOC: Competence Assessment Process

a) Test Shop Approval and Regulatory Issues

b) Test Shop Approval and Regulatory Issues

IMS-01-05: Organisational Charts and Functional Responsibilities

c) Test Shop Approval and Regulatory Issues


(Type C)

Annex A (informative)

Optional elements of inspection

reports and certificates

Directive 2003/94/EC Laying Down the Principles and Guidelines of Good

Manufacturing Practice for Human Medicines (GMP)

1.0 Quality Management IMS-02-02-RUK: Management System and Standards

2.0 Personnel The Linde Group Values and Policies

3.0 Premises and Equipment IMS.09: Maintenance, Inspection & Condition Monitoring

4.0 Documentation IMS-05-01-RUK: Document and Data Control in UK and Ireland

IMS-16-01-BOC: Control of Management System Records

5.0 Production Refer to Medical Business Process

6.0 Quality Control Refer to Medical Business Process

7.0 Contract Manufacture and Analysis No scope work subcontracted

8.0 Complaints and Product Recall IMS-13-06-RUK: Customer Complaints Procedure.

IMS-14-01-GROUP: Corrective and Preventive Action.


for Europe

9.0

Self Inspection IMS-01-02-RUK: Management Responsibility for RBU UK and

Ireland.

IMS-17-01-GROUP: Auditing in BOC.


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1.19 Nov 2017 of 55

Safety Statement Requirements

Statutory Requirements

The Safety Health and Welfare at Work Act 2005, (SHWWA), Section 20 states: -

“Every employer shall prepare, or cause to be prepared, a written statement (to be known and

referred to in this Act as a “safety statement”), based on the identification of the hazards and

the risk assessment carried out under section 19, specifying the manner in which the safety,

health and welfare at work of his or her employees shall be secured and managed.”

The LiMSS (Linde Integrated Management System and Standards) system:

1. Fulfils the statutory requirements of BOC Gases Ireland and outlines how the safety and

health of the following people is managed: -

a. All personnel who work for BOC Gases Ireland.

b. All persons who are at or close to the workplace including all customers, visitors,

other employees and members of the public who may be present when work is carried

out by BOC Gases Ireland.

2. Provides details of all the arrangements in place that will influence all work activities

including:

a) The organisation and management of BOC Gases Ireland.

b) The selection and training of competent personnel.

c) The manner in which work activities are controlled.

d) How work systems are designed and provided.

e) How safe plant and equipment is provided.

f) How emergency plans are prepared and tested.

g) How preventive and protective measures are applied including the selection, purchase

and issuing of all Personal Protective Equipment, PPE, is carried out.

h) How welfare facilities are provided and maintained.

3. LiMSS is available to all personnel and is brought to the particular attention of personnel at,

employee induction, Group Meetings or when major revisions are incorporated

For each section of the safety statement there is a cross-reference detailed in the table below

indicating which LiMSS Standard(s) satisfies the requirement of a specific section of the safety

statement.

1.19 Nov 2017 of 55

Section IMSS Standard

Safety Policy VVP-02-01-GROUP-EN: The Linde Group Health, Safety

and Environment (HSE) Policy

Responsibilities & Arrangements

Company Structure - IMS-01-05-IR-EN: Organisational Chart and Functional

Responsibilities for Ireland

Planning

- IMS-01-09-RUK: Planning and Resource Process for

Continual Improvement

- IMS-01-02-RUK: Management Responsibility for RBU

UK and Ireland

- IMS-01-22-GROUP-EN: The LeadIng. in SHEQ Roadmap

- IMS-01-23-GROUP-EN: Using The LeadIng. in SHEQ

Roadmap

General Safety Policies & Procedures

Major Accident Hazards - VVP-02-13-RUK: Major Accident Prevention Policy for

RBU UK and Ireland

Driver Safety Policy

- VVP-02-39-RUK-EN: Mobile Phone and Driving Policy

- PAS-94-05-RUK-EN: Car and Light Commercial Vehicle

Driver Safety Manual

Mobile Phone Policy and Guidelines - VVP-02-39-RUK-EN: Mobile Phone and Driving Policy

Substance Misuse Policy

- VVP-03-08-RUK-EN: Substance Misuse Policy

Statement for UK & Ireland RBU

-IMS-28-16-RUK-EN: Drug and Alcohol Abuse

Bullying & Harassment - BOC Policy on Bullying, Harassment And Sexual

Harassment

Consultation & Communication

- IMS-29-01-BOC: About Internal and External

Communication Processes

- IMS-29-02-RUK: Group Meetings

Safety Committees & Representatives - IMS-29-03-RUK: SHEQ Committees

Employee Duties - IMS-26-02-RUK-EN: General Safety and Health Rules

Emergency Plans

- IMS-25-11-DUB-EN: Emergency Plan for Dublin,

Ireland

- IMS-25-11-CORK-EN: Emergency Plan for Cork, Ireland

Training

- IMS 18-01-BOC: About Training

- IMS-18-08-RUK: Training in RBU UK and Ireland

- IMS-18-24-BOC: Competence Assessment Standards

First Aid - IMS-25-17-RUK-EN: First Aid Requirements for UK and

Ireland RBU

Accident /Incident Investigation

- IMS-24-01-GROUP-EN: Incident Management

- IMS-24-03-RUK-EN: Incident Investigation and

Reporting in RBU UK and Ireland

Contractor Control

- IMS-32-01-GROUP-EN: Contractor Selection and

Management

- IMS-32-01-RUK-EN: Contractor Control

Permit to Work - IMS-26-05-RUK-EN: Permit to Work System

Personal Protective Equipment

- IMS-27-01-GROUP-EN: Management of Personal

Protective Equipment (PPE)

- IMS-27-03-GROUP-EN: PPE User Requirements

- IMS-27-04-GROUP-EN: PPE Selection Requirements














http://limss.linde.grp/limss/CheckChapter.aspx?Target=VVP-02-39&Scope=RUK&Lang=EN

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- IMS-27-09-IR-EN: PPE Standard Requirements for BOC

Gases Ireland Ltd

Maintenance - IMS-09-01-BOC: Maintenance, Inspection & Condition

Monitoring.

Office Safety - IMS-26-44-GB-EN: Office Safety

Occupational Health

- IMS-28-01-BOC-EN: Health and Hygiene Programme

- IMS-28-02-RUK-EN: Management of Exposure to

Chemical and Biological Substances

- IMS-28-07-BOC-EN: Management of Occupational

Injuries and Ill Health

Auditing & Inspection - IMS-12-01-RUK-EN: Planned Workplace Inspection

- IMS-17-01-GROUP: Auditing in BOC.

Monitoring & Review

- - IMS-01-02-RUK: Management Responsibility for RBU

UK and Ireland

- IMS-01-07-RUK: Procedure for Management Review

Hazard Identification, Risk Assessment & Controls

Hazards & Risk Assessment

- IMS-26-01-RUK-EN: About Safe Systems of Work

- IMS-36-01-BOC-EN: About Risk Assessment

- IMS-36-02-BOC-EN: Risk Assessment Processes and

Tools

- IMS-36-15-RUK-EN: Hazard Identification and Risk

Assessment

- IMS-36-22-RUK-EN: ALARP Demonstration of Major

Accident Hazard Scenarios

- IMS-33-01-GROUP-EN: Linde Major Hazards Review

Programme

Falls of persons or objects from height - IMS-26-19-RUK-EN: Elevated Work

Confined Spaces - IMS-26-09-RUK-EN: Confined Space Standard

Mobile Crane - IMS-26-24-RUK-EN: Safe Use of Mobile Cranes

Manual handling

- IMS-31-01-BOC EN: About Manual Handling

and Repetitive Work

- IMS-31-03-BOC EN: Management of Manual

Handling and Repetitive Work

-

Electricity - IMS-26-43-RUK-EN: Electrical Authorisation and

Competency

Hand Operated Tools - IMS-26-29-BOC-EN: Hand-Operated Tools

Excavation - IMS-26-20-RUK EN: Excavation

Pressure - ASU-02-03-LG-EN: Gases and Substances Hazards

Oxygen Deficiency - ASU-02-05-LG-EN: Major and Significant Operational

Hazards

Oxygen Enrichment

- ASU-02-02-LG-EN: Fire/Explosion Hazards and

Safeguards

- ASU-02-05-LG-EN: Major and Significant Operational

Hazards

Fire & Explosion

- ASU-02-02-LG-EN: Fire/Explosion Hazards and

Safeguards

- ASU-02-05-LG-EN: Major and Significant Operational

Hazards
































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1.19 Nov 2017 of 55

Cryogenic Hazards - ASU-02-03-LG-EN: Gases and Substances Hazards

Gas Vapour Clouds

- IND-02-01-RUK-EN: About Hazards on an Industrial Gas

Site

- IMS-25-46-BOC-EN: Gas Vapour Clouds

Abrasive Wheels - IMS-26-28-BOC-EN: Abrasive Wheels

Welding - IMS-28-19-BOC-EN: Minimum Standards for Employee

Protection from Welding Hazards and Fume

Fort Lift Trucks - FLT-02-001-LG-EN: Forklift Truck Hazards and Safety

Practices

Lone Working - IMS-26-04-GROUP-EN: Lone Working

Display Screen Equipment

- IMS-31-04-BOC-EN: About Computer Workstations and

Equipment

- IMS-31-05-BOC-EN: Management of Computer

Workstations and Correct Use of Computer Equipment

Stress - BOC Gases Ireland Ltd Stress Policy / Code of Conduct

Noise - IMS-28-06-GROUP-EN: Noise Management and

Hearing Conservation

Legionella - IMS-28-03-RUK-EN: Water Systems Legionella Policy

Asbestos

- IMS-28-03-GROUP-EN: Asbestos Management

- IMS-28-15-GB-EN: Asbestos Management on BOC

Sites

Hazardous Chemical Substances - IMS-28-02-RUK-EN: Management of Exposure to

Chemical and Biological Substances


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1.19 Nov 2017 of 55

CONFORMITY WITH APPLICABLE FOOD LEGISLATION

BOC is a leading supplier of gases in the UK & Ireland, and as part of the Linde Group globally,

serving a number of industries, including the food industry. For its food industry customers BOC

supplies high quality food and beverage grade gases under our ISO9001:2008 Quality

Management System with products that fulfil European, UK and Irish legislative requirements

including:

Regulation 178/2002/EC and the European Communities (General Food Law) Regulations

2007

• Stipulates general principles of food law and includes in the definition of “food” any

substance that is intentionally incorporated into the food during its manufacture, preparation

or treatment. Requirements for traceability at all stages of production and transport are also

laid out.

• BOC food gases are those which are intended to be used as an ingredient, processing aid or

food additive.

• Traceability is provided for BOC food gases by lot (tanker) for bulk gases and by individual

cylinder for compressed gases.

Regulation (EC) No.1333/2008 and the European Union (Food Additives) Regulations 2015

• States that only food additives which satisfy the requirements laid down by the Scientific

Committee for Food may be used in foodstuffs. This includes certain bulk and compressed

gases used as preservatives, antioxidants, propellants and for packaging.

• BOC food gases that fall within the scope of this legislation have E numbers in accordance with

the annex of the directive.

• It should be noted that processing aids, such as liquid nitrogen and carbon dioxide for

chilling and freezing, are specifically excluded from the scope of this legislation, but the

BOC specification for these products is the same as those products supplied as an

additive

Regulation (EU) No. 231/2012 and the European Union (Food Additives) Regulations 2015

• Stipulates specific purity criteria for gases used as food additives.

• All BOC food gases meet the purity criteria as laid out in the Annex of the Directive.

Regulation (EC) No.1333/2008 and the European Union (Food Additives) Regulations 2015

• Defines food additives and Includes requirements for product labelling for sales of food

additives intended for both business sales and the ultimate consumer.

• Labelling requirements are met by information on the delivery paperwork for bulk products

delivered by tanker and on the cylinder labels for compressed gases

European Union (Provision of Food Information to Consumers) Regulations 2014

For additives present in food intended for sale to the final consumer, the general labelling

rules set out in Regulation (EU) 1169/2011 apply, including those provisions referring

specifically to food additives.

The only food gases this covers are beverage dispense gases which when supplied in

cylinders have this information provided on a label affixed to the cylinder shoulder.

1.19 Nov 2017 of 55

Regulation 852/2004 and The European Communities (Hygiene of Foodstuffs) Regulations

(S.I. No. 369 of 2006)

• Demands that food safety is ensured by a `Hazard Analysis at Critical Control Points` (HACCP)

risk assessment being applied to all applicable products supplied.

• BOC has implemented and maintains a documented HACCP system ensuring that all possible

hazards to food product have been identified, assessed and controlled.

Regulation (EC) No 1935/2004 and European Communities (Plastics and other materials)

(Contact with food) Regulations, 2007

Gives requirements to prevent contamination of food from its packaging, or by other materials

in contact with it, with particular attention paid to plastics and polymers.

Regulation (EC) No 2023/2006

The Regulation lays down the rules on good manufacturing practice (GMP) for the groups of

materials and articles intended to come into contact with food listed in Annex I to Regulation

(EC) No 1935/2004

We also confirm that BOC complies with industry guidance on the supply of food gases laid out

in:

• European Industrial Gases Association (EIGA) document 125/11, “Guide to the Supply of

Gases for Use in Foods”, 2011.

• British Compressed Gases Association (BCGA) guidance Note GN14, “”Production, Storage,

Transport, and Supply of Gases for use in Food”, 2011.

We believe the above helps to demonstrate that BOC’s food customers are purchasing high

quality products that fulfil the specification requirements under section 3.6 of the British Retail

Consortium’s (BRC) Global Standard for Food Safety Issue 6.

1.19 Nov 2017 of 55

External Accreditation

ACCREDITATION SUMMARY

Quality Approval Approving Body

ISO 9001:2008 Lloyds Register LRQA

Environmental Approval Approving Body

ISO 14001:2004 NSAI (National Standards Authority of Ireland)

Medical Gases Approval Approving Body

Dublin & Cork

GMP Directive (2003/94/EC) HPRA (Health Products Regulatory Authority)

Food Safety System Approving Body

FSSC22000 Lloyds Register Quality Assurance (LRQA)

Food Business Establishment Approving Body

Dublin & Cork HSE (Health Service Executive)

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