BOARD WORK SESSIONTUESDAY, AUGUST 4,

20155:30-7:30

OPENING COMMENTS

From: Stanford University Design School

Cabinet RecommendationsLeave 6th Grade in Elementary Schools for

Now; Open Skyline as an Elementary School in 2017-2018 and Seek Transitional Funding

Relocate Current Skyline Programs and Seek Transitional Funding

Seek Bond and Building Reserve Levies for:◦ Longfellow and Roosevelt Replacement Schools◦ Little Russell Transition◦ GFHS Upgrade◦ CMR Upgrades and Multipurpose Space◦ Athletic Facility Upgrades◦ Other K-8 Facility Upgrades

Leave 6th Grade in Elementary Schools for Now; Open Skyline as a 16th Elementary SchoolPROJECT OVERVIEW:

Prepare Skyline to return as an elementary school. See rationale below. Relocate the GFPS preschool programming to a location to be determined:

o Newly purchased site; o West wing of PGEC; or o Regional sites while seeking a new combined location:

Longfellow Elementary Annex (two classrooms) with eventual new space built in the newly constructed Longfellow Elementary School

Chief Jo Elementary Annex (two classrooms) Mountain View Elementary (two classrooms)

End lease with Headstart at Skyline. Perhaps relocate with GFPS preschool to PGEC or newly purchased site with a new lease agreement.

End lease with the MSU Extension Service with offer of PGEC location. PGEC could be desirable due to location, kitchen facilities, garden space, and programmatic interface with alternative high school programs.

End lease with the Parent Participation Preschool.

RATIONALE: It makes sense to consider this approach because: Skyline was originally designed as an elementary school when it was built in 1970. It is one of the

District’s newest buildings. Growth is happening on the westside. New housing developments are proposed in the Skyline area. Opening Skyline as the 16th elementary school, would necessitate boundary changes that would relieve

the number of westside classrooms that exceed standards and allow for additional classroom space as well. Other boundary adjustments could be made at the same time throughout the city to reduce the number other classrooms that exceed standards.

The new Roosevelt school can be built with a larger functional capacity than it currently has to add more classrooms in that part of the city in the potential near future.

The disruption to current K-6 programs would be minimal. This eliminates the probable debate from the factions in our community that do not want 6th grades in middle schools. It allows for more focused discussions on the facility needs instead of programmatic needs.

The functional capacities at the two middle schools have plenty of room for the larger 7th and 8th grade classes that are projected up to the 2020/2021 school year.

Should the predicted enrollment increases not continue, it is easier to reduce the number of elementary schools than a 3rd middle school again.

Should the enrollment increases continue or exceed predictions, discussions could begin regarding a 3rd middle school at that time.

Timelines are doable. See timeline table. A 16th elementary school would result in another $50,000 basic entitlement payment from the State. The purchase of a new site for preschool would provide space for the eventual expansion of preschool

through the Preschool Expansion Grant and the potential expansion through Early Edge legislative action. If a new site can’t be secured, then it should be recommended to include a preschool wing on the new Longfellow and Roosevelt sites that would be suitable for future expansion.

IMPACTS AND/OR CONSEQUENCES: Requires the continued study of opening a 3rd middle school in the future. Requires the relocation of the GFPS preschool and associated moving costs. Requires the termination of leases with Headstart, the MSU Extension Agency and the Parent

Participation preschool. This will result in a loss of revenue. Purchasing a new building for the preschool requires a capital outlay and probable remodeling expenses. Relocation of preschool to PGEC requires some facility upgrades at PGEC which is an added expense. Relocation of preschool to regional sites requires:

o The relocation of the Care Program and the Alliance for Youth from Chief Joseph Annex to PGEC as an option.

o Requires room modifications to Longfellow and Chief Joseph Annexes. o Requires modifications to the storage space at Mountain View Elementary. o Moving expenses.

Requires additional on-going funding for elementary school staffing which are significant. Requires change in boundaries for most elementary schools. Requires significant bussing and transportation modifications. Due to Skyline being repurposed into other educational configurations since its closure as an elementary

school in 1979, it will require major renovations and new construction.

COST ESTIMATES: Skyline Upgrades:

Addition of gymnasium: $ 800,000 Drop off pick-up area for parents/students: $ 160,000 Carpet: $ 100,000 Addition and removal of interior walls (Includes electrical): $ 300,000 Fire Alarm upgrades: $ 60,000 Intercom: $ 30,000 Data: $ 50,000 Air Conditioning: $ 200,000 TOTAL $1,700,000

Preschool Relocation: Purchase, remodel and move to a new site $1,000,000 OR

Remodel and relocate to PGEC

Bathrooms, etc. 75,000 Elevator & 2 Stair Lifts $ 375,000 SUBTOTAL $ 450,000 OR

Remodel and relocate to LF, CJ, MV $ 50,000 AND

Lease revenue potential losses $ 59,000

New Elementary Staffing: Principal $ 95,000 Administrative Assistant $ 35,000 Counselor /Music/Art/Library/PE $ 200,000 Classroom Teachers (12) $ 600,000 Custodians $ 50,000 Aides $ 40,000 Elementary Entitlement ($ 50,000) TOTAL $ 970,000

Upgrade GFHS including infrastructure repairs

Infrastructure Repair & Updates: CostsHVAC $6,360,179Electrical $3,500,000Plumbing $552,000Sidewalks $50,000Doors and Locks $60,360Roof $625,000Windows $1,000,000Technology $3,520,000Classrooms $10,080,000Subtotal $25,747,539

Other:  Connector $7,000,000CTE $5,200,000Parking $975,000Temp Locations $850,000Total: $39,772,539

Upgrade CMR including infrastructure repairs and construct a multipurpose space

Infrastructure Repair & Updates: CostHVAC $53,864Plumbing $250,000Fire alarm $300,000Elevator Repair $200,000Doors/Locks $125,000Foundation repairs $1,048,171 Windows $40,000Sidewalks $60,000Water main replacement $100,000Subtotal $2,177,035   

Other:  Multi-purpose space $5,750,000CMR track and field upgrades $250,000Total $8,177,035

300 Lockers:$172,730

Replace RS & LFROOSELVELT PROJECT COST ESTIMATES AND PROPOSED FUNDING SOURCES:

Costs associated with Little Russell reconfiguration - $1,000,000 Building Reserve Levy Costs associated with DOB B&G change to

Environmental Ed & Technology - $200,000 Building Reserve Levy Demolition of Lowell and construction of new school - $15M Bond Levy Moving expenses – TBD Existing Sources

TOTAL $16.2M

LONGFELLOW PROJECT COST ESTIMATES AND PROPOSED FUNDING SOURCES:

Demolition of Longfellow and construction of new school - $15M Bond Levy Moving expenses Existing Resources

TOTAL $15M

Upgrade infrastructure in all K-8 buildings (except Longfellow and Roosevelt) and PGEC

PROJECT COST ESTIMATES AND PROPOSED FUNDING SOURCES:

All from bond/building reserve levy: Elementary (excluding Roosevelt and Longfellow): $6,373,347 NMS & EMS: $4,976,244 PGEC: $2,135,712

TOTAL $13,485,303

Athletic Facilities Upgrades

ATHLETIC PROJECT COST ESTIMATES AND PROPOSED FUNDING SOURCES:

Area Cost Artificial turf Memorial Stadium $800,000 Track upgrades at Memorial Stadium $225,000 CMR tennis court renovation $180,000 Total $1,205,000

Sources of Funding:

Existing Reserve Funds: $300,000 Revenue Enhancement Fund $200,000 Facility Upgrade__________ $500,000 Total Reserves

Bond or Building Reserve Levy:

$705,000

CABINET PROPOSAL SUBTOTALSADDRESSING INCREASING ENROLLMENT Leave 6th Grade in Elementary Schools for Now; Open Skyline as a 16th Elementary School $1,700,000 Staffing costs $ 970,000 Lease revenue loss $ 59,000 Subtotal $2,729,000 Relocate Preschool OPTIONS:

1. Purchase new building for preschool $ 1,000,000 OR 2. Paris Gibson West Wing Conversion & Elevator $ 450,000 OR 3. Regional at LF, CJ, MV $ 50,000

Subtotal $50 K - $1M ADDRESSING BUILDING STATUS CONCERNS: GFHS Updates $39,772,539 CMR Updates and Multipurpose Space $ 8,177,035 New Roosevelt $16,200,000 New Longfellow $15,000,000 K-8, PGEC Infrastructure $13,485,303 Athletic Facility Upgrades $ 705,000 Subtotal $93,339,877 TOTAL $96,118,877 - $97,068,877

Levy Recommendation Cabinet recommends determining which of the components of

the above items would be appropriate for a building reserve levy and which would be appropriate for a bond levy for each district.

After the funding buckets for the components are determined, predicted costs of all items must be verified. ◦ It is recommended that an RFP go out for an owner’s

representative/consultant to do this process. Once costs are verified, the Board takes action for elementary

and high school bond and reserve levies to be run simultaneously in February, 2016.

COMMUNICATION, COMMUNICATION, COMMUNICATION! The ballot would have 4 questions: elementary building reserve,

high school building reserve, elementary bond and high school bond. ◦ We feel we can more fully tell the story of the facility needs.

We feel that it would be confusing to the public and could be construed as “you’re only telling us part of the story so you can come back and ask for more”.

We think it would be better to ask for it all: make a compelling case and see what happens.

These levies can be run again. If one of the four pieces were to fail, for example, that piece can be presented again with more focused messaging.

Bond and Reserve InformationFOR EXAMPLE PURPOSES ONLY…BASED ON OBSOLETE INFORMATION:

Bond Impacts per year per year per month 20 year cost20 Yr. Bond $100,000 House

1,000,000$ 81,000,000$ Low Range High Range Avg. EL/HS High Range

Elem 0.81$ 0.85$ 0.84 68.04$ 5.67$ 1,360.80$ HS 0.79$ 0.83$

Building Reserve1 Yr. Levy 10 Year Levy 10 year costPer $1,000,000 $100,000 House 16,000,000$ Elem 11.59$ Avg. EL/HS 18.18$ 1.51$ 181.76$ HS 11.12$ 11.36

TOTALS $97,000,000 per month 1-10 years 11-20 years per month Total86.22$ 7.18$ 862.16$ 680.40$ 5.67$ 1,542.56$

per year

Future PlanningCabinet also recommends that with the

successful passage of the bond and reserve levies, the Board and Cabinet continue to engage around enrollment trends and the aging facility issues.

It is suggested that the consultant hired as noted above would lead the district through this process using the background information gleaned from this current process.

It is suggested that a plan be developed to continue to address the district’s facility needs on an on-going basis.

Board Discussion

Cabinet ProposalOther ProposalsHiring a ConsultantBoard Meeting Agenda ItemsWork Session: August 17Other

Public Comment

Adjourn