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Board of Trustees Meeting

Willoughby Hills Community CenterFebruary 15, 2018

Hach‐Otis State Nature Preserve

CRWP Sponsors

Organic Lawn Care

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CRWP Sponsors

CRWP Sponsors

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Agenda

–Minutes of December 14, 2018 Board Meeting

–Treasurer’s Report for January 2018–2018 Membership Renewal

–2017 Annual Report Preview and Goals for 2018

–Staff Activities and Project Updates–New Business–Adjourn

www.crwp.org

January 2018 Treasurer’s Report

www.crwp.org

2018 Approved Budget

Current Month 2018 YTD

YTD % of Budget

INCOME

CRWP Member Dues 112,873 66,073 66,073 59%

Sponsors 7,000 500 500 7%

Donations 9,000 459 459 5%

Foundation/trust grants 19,000 4,118 4,118 22%

Government grants 225,940 3,448 3,448 2%

Government agencies (service agreements) 265,000 0 0 0%

Nonprofit organization contracts/fees 2,239 0 0 0%

Interest‐savings/short‐term inv 450 36 36 8%

Miscellaneous 0 0 0 0%

Net assets released from restriction: Grants 263,446 0 0%

Net asset released from restriction: Board‐designated 5,093 0 0 0%

TOTAL INCOME $910,041 $74,634 $74,634 8%

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January 2018 Treasurer’s Report

www.crwp.org

2018 Approved Budget

Current Month

2018     YTD

YTD % of Budget

EXPENSES

Contracts ‐ program related 357,008 908 908 0%

Salaries and related expenses 441,597 38,041 38,041 9%

Professional services expenses 23,700 424 424 2%

Non‐Personnel related expenses 39,035 1,646 1,646 4%

Occupancy 22,500 1,106 1,106 5%

Travel 17,771 0 0 0%

Other Expenses 8,250 417 417 5%

Business Expenses 150 0 0 0%

TOTAL EXPENSES $910,011 $41,435 $41,435 5%

NET INCOME $30 $33,199 $33,199

January 2018 Treasurer’s Report

INITIAL UNRESTRICTED CASH (based on 2018 budget) $112,218

YTD Income  74,634

YTD Expenses 41,435

Unrestricted Cash Remaining  145,417

Board‐Restricted Cash  279,915

Initial Temporarily Restricted Net Assets and Deferred Grants  75,664

YTD Temporarily restricted revenue received 14,500

YTD Temporarily restricted revenue released/earned  4,846

Temporarily restricted revenue balance 85,318

CASH REMAINING $510,651

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2018 Budget OutlookGrant and Service Agreement Funding

AWARDED $     380,548 

PENDING $         4,623 

PLANNED $       38,261 

NOT AWARDED $         5,716 

TOTAL $    429,148 

www.crwp.org

Member Renewal

Member Invoices 

E‐mailed January 9, 2018

32 members

95% budgeted dues

Service Reports & 

Proposed 2017 Services

January 9, 2018

www.crwp.org

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Staff Promotions

• Associate Director

– Keely Davidson‐Bennett

– Christina Znidarsic

• Senior Project Manager

– Alicia Beattie

– Kimberly Brewster

www.crwp.org

Introducing Kristen HebebrandNew CRWP Project Manager

• Education• The University of Toledo• MS Biology with Concentration in Environmental Science

• BS Environmental Science with Concentration in Biology

• Professional skills and experience• NEORSD stormwater inspection• Field survey, data collection/analysis, ArcGIS • Landowner technical assistance on stormwaterconcerns

• Assistance to Cuyahoga SWCD on watershed planning

• Serving CRWP Members and Central Lake Erie Basin Collaborative

• Start Date: March 5, 2018

www.crwp.org

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Introducing Joshua MyersNew CRWP Project Manager

• Education• Bowling Green State University• Bachelor of Arts in Environmental Policy and Analysis• Specialization in Restoration Ecology

• Professional skills and experience• Background in private and public sector• Environmental permitting and policies • Field surveys and ArcGIS mapping• Stream cleanups and streambank restoration 

projects• Assisting in reviewing and drafting of township 

zoning regulations

• Serving CRWP Members and Central Lake Erie Basin Collaborative

• Start Date: February 27, 2018

www.crwp.org

2017 Annual Report Preview and 2018 Goals

www.crwp.org

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2017 Activities

890 ft streambank restored

3,153 trees planted 

3 rain gardens installed

126 landowner assists

15 plan reviews

21 community code assists

9,000 people at 19 events

22 grant applications

16 protection/restoration and park projects

Direct Impacts

Prevents…

876 million gallons polluted runoff

5,283 tons sediment

3,519 lbs. phosphorus

8,500 lbs. nitrogen

…from reaching streams and Lake 

Erie!• $473,000 paid to contractors & suppliers 

Long Term Benefits

• Fewer flooding & erosion impacts

• Cleaner streams

• Healthy Lake Erie 

• Improved fish habitat

• Lower drinking water treatment costs

• Fewer algal blooms & dead zones

• Livable and resilient communities

• Higher property values

• More vibrant economy

www.crwp.org

2017 Highlights

• Worked on and assisted member and partners with 34 projects totaling over $12 million

• 22 grant applications

• 26 grants awarded

Pond to wetland conversion, Cleveland Metroparks Manakiki Golf Course in 

Willoughby Hills

www.crwp.org

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2018 Projects and Goals

• Riparian setback adoption, land protection and riparian enhancements in healthy watersheds

• Stream restoration and bank stabilization– Hunting Valley, Solon, Kirtland, Gates Mills, Painesville (Lake County), Geauga Park District ‐ Bessie Benner Metzenbaum Park

– Daniels Park Restoration Plan (Willoughby)• Develop green infrastructure incentive programs• Expand regional collaboration for health streams and Lake Erie• Park improvements in

– Eastlake– Newbury Township– Russell Township

$180,000 for services in 2018 Services for watershed organizations and

communities in and upstream of NEORSD Service Area

Chagrin River Watershed Partners West Creek Conservancy Tinker’s Creek Watershed Partners Doan Brook Watershed Partnership Subcontractor: Great Lakes Watershed

Opportunities, LLC

Central Lake Erie Basin Collaborative Service Agreement

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NEORSD CLEB Technical ServicesLocal Regulation and Code Assistance

Recommended code changes for at least 2 communities

Update model code language for downspout disconnection and off-street parking and present to Collaborative & Northeast Ohio Stormwater Training Council

NEORSD CLEB Technical ServicesWatershed Planning and Research

Develop 3 Nonpoint Source Implementation Strategies in or upstream of District service area.

Tentative subwatersheds:

Town of Lakewood – Frontal Lake Erie

City of Euclid – Frontal Lake Erie

City of Cleveland – Cuyahoga River

Technical input and resources to support implementation of District Stormwater Master Plans.

Pollutant load reduction estimates for completed and planned projects in the District’s service area.

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NEORSD CLEB Technical ServicesIncrease Participation of Businesses & Institutional Properties in District Stormwater Management Program Fee Credit

Stormwater audit methods and online GIS forms for businesses and institutional properties.

5 presentations on District’s stormwater fee credit program and available technical assistance

Complete 25 stormwater audits of businesses and institutional properties.

Mailing for businesses and institutional properties in 2 target communities.

NEORSD CLEB Technical ServicesResidential Stormwater Management Program Fee Credits and Green Infrastructure Incentive Programs

Input from residents, communities & contractors

Focus groups

Surveys

Increase participation in NEORSD stormwater management program fee credits

Recommend green infrastructure incentives

Stormwater audit method and online GIS data collection form

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NEORSD CLEB Technical ServicesLandowner and Community Technical Assistance

Site visits and technical recommendations

Help property owners in or upstream of District service area address flooding, stormwater, erosion and water quality concerns

Stream stewardship fact sheets with Cuyahoga SWCD

Train watershed organizations in use of District GIS

Train landscapers and contractors on stormwater control measure installation and maintenance

• Annual Reports due April 1, 2018• CRWP PII Summary of Services• Annual Report review

• Online reporting and submittal: STREAMs http://epa.ohio.gov/dsw/ebs.aspx#1793310240‐permit‐application‐guidance

• “Report Forms” tab for the MS4 reporting guidance

• CRWP is available for questions/assistance

Phase II Annual Reporting

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Construction General Permit DraftPublic Comment Period 

• Public comment period open ‘till 5PM April 4th, 2018

• Proposed changes to permit application process

– SWP3 w/NOI, online submittal of Applications

• Significant changes to Post‐Construction requirements; current methods not able to capture avg annual runoff and 80% TSS

– Increase precipitation depth from 0.75 to 0.9 inches

– Change in volumetric runoff coefficient method

– Require capture of WQv for all sites creating >1acre of impervious

– Redevelopment to “previously developed”

• Require 40% of WQv treated for extended detention practices

• Require 20% of WQv treated for green infrastructure (infiltration) practices

• Require location of practices to treat highest load generating areas

Contact CRWP for CGP draft and public comment information

Staff Activities and Project Updates

www.crwp.org

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Member Service Highlights  ‐ January 2018

• Chagrin Falls Township Zoning Updates

• Eastlake Erie Road Park Improvements

• Stormwater Management Program Updates – Aurora & Lake SMD

• South Russell Riparian Setback Adoption, Stormwater Management and Restoration Project Assistance

• Code Variance and Plan Reviews for Aurora and Willoughby Hills

• Stormwater recommendations for Auburn Township

www.crwp.org

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Recently Submitted Grant Applications

• ODNR CMAG “Grand River, Cuyahoga River, & Coastal Watershed Plans” $62,575 for writing 12 NPS‐IS plans

• ODNR Recreational Trails Program “Scenic River Retreat Trail” – 1.1 mile loop trail at Munson Township park reserve 

• ODNR Clean Ohio Trails Fund “Solon to Chagrin Falls Trail” – For 2.1 mile multipurpose trail in Solon utilizing the former Chagrin Falls and Southern Railroad right of way 

www.crwp.org

Scenic River Retreat

Celebrating 50 Years of Ohio’s Scenic Rivers

• Ohio led the nation

– February 1968: Ohio passed the nation’s first Scenic River Act

– October 1968: National Scenic River Act passed

• Chagrin River designated a state scenic river in 1979

• 14 wild, scenic and recreational rivers in Ohio

To learn more about 50th anniversary programming across Ohio, visit: watercraft.ohiodnr.gov/scenicrivers

Chagrin River in Willoughby Hills

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Central Lake Erie Basin Collaborative

Working together to preserve and restore watersheds and direct Lake Erie tributaries

Central Lake Erie Basin Collaborative

• Doan Brook Watershed Partnership – Shaker Heights stormwater code updates

• Big Creek Connects –Brooklyn riparian setback code adoption

• Doan, Bluestone, Euclid watershed planning assistance

• Grand Ashtabula Conneaut Partnership

– Clean Ohio Fund Greenspace Preservation Program “Conneaut Creek Indian Mound Park Acquisition & Restoration Project”

• Assisted Ashtabula Metroparks with request for $198,612 for permanent protection of 52 acres of riparian forests and wetlands along Conneaut Creek, invasive species treatment, and establishing public access and park improvements

www.crwp.org

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Landowner Cost‐Share Public MeetingsTwo meeting opportunities  

• Monday, March 5, 6:00 – 7:00 pm 

Lake Metroparks Farmpark

• Monday, March 19, 6:00 – 7:00 pm 

The West Woods Nature Center

Please inform your residents! 

Great Lakes Sediment &

Nutrient Reduction Program

www.keepingitontheland.net

Heavy Use Pads50% cost share (not to exceed $0.91 per sq ft) is available for approximately three all-weather paddocks

Streambank Stabilization• A cost-share of 50% (up to

$100/linear foot) • Project goal is to stabilize 2,000

linear feet of streambank• Anticipate 5 to 7 cost-share

contractsEroding streambank Stable Streambanks

Typical paddock All-weather paddock

Portions of the following 

CRWP member communities 

are eligible: 

Auburn Township

Aurora

Bainbridge Township 

Bentleyville Village

Chagrin Falls Village

Chardon 

Chardon Township

Kirtland

Kirtland Hills Village

Mantua Township

Mentor

Moreland Hills Village 

Munson Township

Newbury Township

Russell Township

Solon

South Russell Village

Waite Hill VillageWilloughby

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Arbor Day Foundation’s Community Canopy Program

• Strategic tree planting program 

• Provides homeowners with trees to plant in the right place for maximum impact on environment

• Upcoming webinar 

– February 22,  1:00 PM

– Share examples of how cities have customized the program to fit their initiatives

thoughtco.com

Register at: arborday.org/canopy 

Current & Upcoming Grant Opportunities

www.crwp.org

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USFS ‐ Great Lakes Restoration InitiativeRFP Coming Soon!

• RFP expected mid‐March

• 3 categories1) Mitigating emerald ash borer

2) Trees as green infrastructure to reduce runoff • Flood control benefits

• Plantings in riparian areas 

3) Coastal wetlands restoration 

• Significant planting goal needed • 5 acres or so is average 

• Request should be $50,000 ‐ $100,000 

• Can include multiple sites if needed or partner with other communities

• Match required: 20% of total project cost • Can be in‐kind (site prep, maintenance, volunteer hrs)

Section 319 Grants

• Funds streams and wetland restoration• Any proposed project must be included in NPS‐ISprior to Ohio EPA recommending a project for funding

• 40% of total project costs must be local match• Proposals due March 15, 2018• Timeframes: Ballpark at least 1.5 yrs. to potential construction after application submittal

Pleasant Valley Park: Before Pleasant Valley Park: After

www.crwp.org

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Lake Erie Protection Fund (LEPF)

• Applications Due May 9, 2018

• Established to finance research and on‐the‐ground projects with direct benefit to Lake Erie & tributaries

• Preference: – Reduction in nutrient loads to Lake Erie

– Beneficial use of dredged material

• $50,000 Maximum Award

• 25% Match Requirement

www.crwp.org

Ohio Lake Erie Commission Funds 

ODNR NatureWorks Grant Program

‐ Provides up to 75% reimbursement assistance 

for acquisition OR development/rehabilitation 

of public park and recreational areas

‐ Potential improvement projects: ‐ Picnic area, shelter house, playgrounds, 

restroom facilities, lighting, site furniture, trash 

receptacles, signage, trail development, boat 

launch facilities

‐ Justifying need: evidence of public input key 

(surveys, master plans etc.) 

‐ Maximum request amount varies by county

‐ 25% cash or in‐kind match required

‐ Applications due June 1, 2018

Auburn TownshipMore information at: 

http://realestate.ohiodnr.gov/outdoor‐recreation‐facility‐grants 

Contact: Mary Fitch, 614‐265‐6477, mary.fitch@dnr.state.oh.us

Newbury Township

www.crwp.org

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Upcoming RFPs

www.crwp.org

Geauga Park District Upcoming Project

• Bessie Benner Metzenbaum Park Restoration 

– Restore 1,345 linear ft. of Griswold Creek

– Great Lakes Restoration Initiative (GLRI) through Ohio EPA

– RFP released March 15, 2018

• $253,765 shall not be exceeded

• Proposals due March 19, 2018

www.crwp.org

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Daniels Park Restoration Plan

• Conceptual restoration plan to address erosion & channel migration of East Branch, erosion of the Chagrin River, and dam remnants

• Funded by GLRI grant through Ohio EPA

• Expect RFP this spring

• Project contact: Keely Davidson‐Bennett

www.crwp.org

Next Board Meetings

BOARD OF TRUSTEES

• 4:00 ‐ 6:00 p.m. – Thursday, May 17, 2018 (annual meeting)

– Tuesday September 18

– Thursday, December 13

– Locations to be determined

EXECUTIVE COMMITTEE

• 4:30 ‐ 6:00 p.m. – Monday, March 19

– Monday, April 16

– Monday, June 18

– St. Christopher’s by the River Episcopal Church, 7601 Old Mill Road Gates Mills, Ohio 44040

www.crwp.org

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Thank you!  Any Questions?

Keeping watersheds healthy today and for future generations.

Visit www.crwp.org and click on ‘support us’.