board of trustees meeting agenda january 22, 2018 6:00p.m ... · 03/01/2018 · adult services...

Board of Trustees Meeting Agenda

January 22, 2018 6:00p.m. Location: Young Adult Room

Library Board members, please bring your e-meeting packet with you! Please notify Library Board President Don Titus or Lara Lorenzi, [email protected] , by Monday morning if you are unable to

attend the meeting. The meeting will be chaired by Don Titus.

Mission: to provide access to information and services that address the educational, cultural and recreational needs of the community the library serves

I. Call to order, roll II. Public welcome – All general public comments limited to 5 minutesIII. Consent Agenda 2 minutes

a. Minutesb. Director’s Reportc. Youth Services Reportd. Adult Services Reporte. Development Reportf. Statisticsg. Financials

IV. New Business - Discussion Itemsa. Introduction of new PASD Representative to the library 5 minutes b. Fall fundraiser update- Lauren Coy 5 minutes c. Health Update- Lara Lorenzi 5 minutes d. Feb 2018 Meeting- Lara Lorenzi 5 minutes d. Other new business 5 minutes

V. Old Business – Discussion Items a. Reserve account information- Don Titus/Lara Lorenzi 5 minutes b. 2018-2019 Draft Budget - Lara Lorenzi 5 minutes c. Manavon Library project update- Lara Lorenzi 5 minutes d. Other old business?

VI. Public Comments on Meeting – Limit 3 minutes per personVII. Executive SessionMove to Executive Session – to meet with an attorney or other professional advisor to discuss agency business, which, if discussed in public, would lead to the disclosure of information protected by law.

VIII. Next meeting Monday, February 12, 2018 – /Adjournment

mailto:[email protected]

1 | P a g e

Director’s Report submitted by: Lara Lorenzi January 2018 Library Board of Trustees Meeting Informational Updates:

• The library will also be closed on Monday January 15th in honor of Dr. Martin Luther King Jr. • The library will be presenting the library budget presentation to the PASD board on Monday Feb. 12, 2018. The budget

meeting starts at 6pm at the PASD Administration building. It would be wonderful to have board representation at this meeting.

Personnel Updates:

• We are in the process of hiring 2 circulation assistants. Facilities Update:

• Routine maintenance requests have been completed. • We have purchased ice melt for the days and times PASD is not responsible for cleaning the walkways. This way staff

have items in-house to help maintain the walks. We do have a service that clears the walks for us on weekends and after hours as needed.

• PASD was able to put up 2 no smoking on school property signs. This has helped immensely with keeping smokers out of the entrance way of the library and has reduced the amount of people smoking on the property.

Statistical updates: Door Count:

• Door Count YTD: o July 2016 –December 2016: 55,778 o July 2017-December 2017: 67,790

This is a 22% increase from the previous year. • Door Count Current month: • October

o October 2016 door count: 8,408 o October 2017 door count: 11,203

33% increase over last year This is also a 10% increase over September door count numbers.

• November o November 2016: 8,639 o November 2017: 10,701

24 % increase over last year • December

o December 2016: 6,840 o December 2017: 8,305

22% increase over last year E-Material Circulation:

• October 2017 o E-books: 1,475 o E-audio: 895 o Total: 2,370 o Circulation calculated by patron’s home library.

2 | P a g e

• November 2017 o E-books: 1,419 o E-audio: 855 o Total: 2,274 o Circulation calculated by patron’s home library

• December 2017 o E-books: 1,583 o E-audio: 844 o Total: 2,427 o Circulation calculated by patron’s home library

Chester County Library System Updates:

• A joint SAC/DLM meeting will take place on Tuesday January 9th. The meeting will start promptly at 6pm. With a lite dinner served at 5:30pm.

Computer updates: None at this time. State Updates: None at this time. Meetings Attended: Date Meeting/Outreach/Training 12/21 Meeting with Christine Nicholson to discuss patron and staff issues Rotary 12/25 Library Closed 1/1 Library Closed 1/4 Meeting with Christine Nicholson and Rebecca Krause- Manavon Library

Youth Services Report for December 2017 January 2018 Board Meeting

Community Outreach & Partnerships

• Outreach to area preschools: one school visited each week. • Phoenixville Area Children’s Learning Center outreach: monthly visits to the library for story time.

Programming Overview-Special Events Held in December All Youth Ages

• Holiday Show by Puppets Pizzazz, Saturday, December 9, 2017, 3:00 PM. All Ages & Families. An interactive puppet show, featuring skits and songs about the December Holidays. A perfect was to celebrate and share the joys of the Holiday Season. .

• DaddyDaughter Hair Factory, Saturday, December 9, 2017, 11:00 AM-12:00 PM, Fathers & daughters. A free class for fathers and daughters that teaches the basics of brushing, braids, and hair care. Attendees provided with a FREE kit including: Detangler, Styling Comb, Detangler Brush, Bobby Pins, and Hair Ties. Sponsored by John Vir at LOX Barbershop, 14 Gay Street Phoenixville, PA 484-860-6020. Presenter: Warren Anders/Daddy Daughter Hair Factory 101.

• Star Wars Colorama Adventure: Thursday, December 14, 6:00 PM. All ages. A joint effort between the Adult and Children’s Libraries, which showed Star Wars Episode VII: The Force Awakens (c2015, PG-13, 136 minutes), along with a Star Wars coloring party for all ages. Pizza and beverages were served.

• 1-2-3 Learn With Me Holiday Special, Four Mornings December 18-21, 9:30-10:30 AM, Ages 1-3. Our informal playgroup for young children and their parents/caregivers to explore, meet other families, and develop together through play.

• Holiday Movie Festival, Three Mornings December 18, 19, & 20, 11:00 AM-1:00 PM, Children & Families. Light refreshments served. Movies: The Muppet Christmas Carol, Mickey's Christmas Carol, How the Grinch Stole Christmas, The Year Without A Santa Claus, Frosty's Winter Wonderland, & Rudolph's Shiny New Year.

Future Programming-January 2018

• Regular programming resumes January 2, 2018. • Special Programs:

o Peter Moses & the Musical Experience: Saturday, January 13, 2018, 3:00 PM. All Ages & Families. Ring in the New Year on a musical note with upbeat, participatory songs and movement bubbling over with fun, from Peter Moses & the Musical Experience. Registration required.

o Family Movie Night Cars 3: Tuesday, January 23, 2018, 6:00-7:20 PM. Children & Families. Treat the family to a big-screen showing of Cars 3 (2017), rated G. Light refreshments served. No registration.

• Publicity for Programming: Creation of library calendar-both print and online, press releases to various online calendars, websites, and local and surrounding area print media.

Accessibility Children’s Library Displays:

• Themes: Display case upstairs: Season’s Greetings theme. Downstairs: Christmas/Hanukkah/Kwanzaa and other winter celebrations, Winter Snow/Hibernation, Visit the Zoo Day, New Year’s Eve with time, Gingerbread Men stories, Toys and Games, Alphabet Books. Ongoing display: Daniel Finds A Poem, chosen by Pennsylvania for One Book, Every Young Child in 2017. New Display for Longwood Gardens Community Read 2018 theme of Women in Science: The Tree Lady and Women In Science.

• Author Displays: Jan Brett, Jean de Brunhoff, Cornelia Funke, Molly Bang, Avi, Jerry Pinkney, Eve Bunting, James Thurber, Jarrett Krosoczka, Pam Munoz Ryan, and more. .

Coverage • Staffing of Circulation Desk: on as-needed basis.

Monthly Statistics: Programs/Activities/Visits Attendance/Individuals Preschool Programs 1-2-3 Learn with Me 3 86 Children/Adults Holiday 1-2-3 Learn with Me 4 105 Children/Adults Preschool-Other 15 369 Children/Adults Family Music Class 1 10 Children/Adults Little Sprouts Nature Class 1 17 Children/Adults Bi-lingual Spanish/English Class 1 4 Children/Adults PACLC In-house Outreach 1 32 Children/Adults Outreach to Preschool Locations 8 211 Children/Adults School Age Math 24 Club 3 21 Children/Adults Mixed Ages Puppets Pizzazz Holiday Show 1 37 Children/Adults Daddy/Daughter Hair Factory 1 28 Children/Adults Star Wars Colorama Adventure 1 8 Children (Adults listed with Adult Library) Holiday Movie Festival 3 43 Children/Adults Young Adult New! Gaming 2 26 Young Adults/Adults Go! Surrounding Game 3 19 Young Adults/Adults Star Wars Event 3 Young Adults Total of Program 48 1,019 Children/Young Adults/Adults Computer Usage Statistics for December 2017: Internet Stations-Individual Usage:

• Children’s: 201 users, plus laptop usage: 2 total sessions, 2 hours, 30 minutes total, 1 hour 15 minutes average session. Total Children’s users: 203.

• Young Adult: 62 users, plus borrowed laptops: 14 total sessions, 9 hours, 40 minutes total, 1 hour, 25 minutes average session. Total Young Adult users: 76 total users.

AWE Literacy Station: (Inaccurate numbers as computer #6 crashed; numbers were lost.) As best as can counted: 509 total sessions, 236 hours, 28-minute average sessions. Respectfully submitted, Rebecca F. Krause Director of Youth Services January 2018

Adult Services Report

for

January 2018 Board Meeting

Regular Activities

Vacation 12/26-29.

Work Adult Circulation Desk Tuesdays 9 AM – 1 PM.

Work weekly passport application acceptance shifts and schedule appointments.

Staffed “Ask Here PA” online chat reference service 12/20 for one hour.

Proctored 1 exam.

Meetings/Workshops/Other Events Attended

None

Upcoming Special Programs/Events

“Winter Wellness with Essential Oils” with Megan Koppel 1/9.

Western Holistic Health series with Melissa Greer 1/18, 2/1 & 2/15.

“Learn Your Apple/Android Smartphone or Tablet” classes with Joanne Hyndman 1/20.

“Divorce/Custody 101” with Melissa Iacobucci, OW&M, P.C. 1/22 & 1/29.

“Travelogue Night” 1/25.

“Mosaic Class” with Geraldine Guzman 1/30.

Local Author Book Talk with June McInerney – Phoenix Hose, Hook & Ladder 2/12.

Program/Event/Other Planning

Scheduling special programs for April – June period.

Continuing to recruit participants for “travelogue night” on 1/25.

December Passport Application Acceptance Statistics

Appointments 229

Income $8,313.60

vs. November

Appointments 254

Income $6,475.30

December Computer Use Statistics

Laptop Checkouts 78

Adult Internet Stations Individual Users 932

Mobile Printing Users 6

Mobile Hotspot Checkouts 31

vs. November

Laptop Checkouts 101

Adult Internet Stations Individual Users 1,167

Mobile Printing Users 8

Mobile Hotspot Checkouts 31

November Program Statistics

Program Attendance

Saturday Computer Classes 2 (1 session)

One-on-One Computer Tutoring appointments 6

Phoenixville Tech Group 24 (3 sessions)

“Meet Libby” classes 3 (2 sessions)

Career Success Group 20 (4 sessions)

Individual Resume/Interviewing Assistance appointments 7

Mobile Workforce Navigator appointments 9

APPRISE Medicare Open Enrollment Assistance appointments 5

Phoenix Book Club 9

Books on Tap 14

Phoenix Fiction Writers 15 (2 sessions)

ESL Conversation Group 15 (5 sessions)

Legal Outreach Clinic appointments 3

Phx Senior Center outreach visit 12/1 17

“Make Your Own Acrylic Painting” 12/5 20

AARP Smart Driver Two-Day Class 12/7-8 14

“A 19th Century Christmastide” 12/7 21

“Philadelphia’s Mummers” 12/11 27

Soap Making Class 12/12 14

“Star Wars Colorama Adventure” 12/14 4

Movie Night: “The Shack” 12/18 11

Total Program Attendance: 260

Respectfully submitted,

Mark Pinto

Adult Services Director

December 2017 Development Report Lauren Coy

Meetings/Training/Events

a. Running weekly Rotary meetings (President) b. Attended Chamber of Commerce breakfast meeting c. Attended the Chamber of Commerce Gala (11/18/17) d. Meetings with Don Titus e. Meetings with Lara Lorenzi f. Met with Jessica Capistrant of Phoenixville Chamber of Commerce

b. Grants

a. Grants received: $2,500 from GEM Foundation $9,000 from PCHF; $4,000 outright - $5,000 in matching

c. RiverCrest Charity Golf Classic

a. MCCC sent us a final letter in regards to our grant award b. We will be receiving $19,300 from their event in September

a. Final check will be sent late January (for operational use)

d. Oktoberfest – September 15, 2018 a. Kevin Tierney will be our partner for this fundraising event b. Tentative date: Saturday, September 15, 2018 c. Location: RIVERWORKS

a. I did a tour of the grounds with Jessica of the Chamber 1. Chamber will assist us in securing this location, as

well as promotion of this event b. Lots of parking there c. Uber & Lyft codes will be issued for the event as well d. Ticket pricing: $50 for regular; $70 for VIP

e. A Novel Lunch

a. Discussion is ongoing between the publishers, Towne Book Center and myself to find a great author for this spring luncheon

a. A Novel Lunch will be hosted by the Phoenixville Public Library Foundation – Date: TBD

FUND ACTIVITY SUMMARY December

Annual $ 3,605.00 Civic $ 684.12 Donations $ 5,096.83 Foundation/Grants $ 7,287.60 Matching Gift $ 0.00 Government $ 0.00 Memorial/Tribute $ 0.00 Name a Shelf $ 0.00 Restricted-children $ 269.77 Restricted-general $ 100.00 Special Events $ 43,494.77

TOTAL $ 60,538.09

Door Count Comparisons 2017

January February March April May June July August September October November December Total vs Prior year

Atglen

2014 1470 2737 1930 1698 2066 2508 3476 2690 2075 2192 1620 1642 26104

2015 1657 2025 1986 1916 2077 2261 3049 2423 1971 1873 1746 1403 24387 -6.58%

2016 1239 1293 1705 1707 1813 2605 2795 2515 1903 1739 1480 1317 22111 -9.33%

2017 1277 1464 1719 1577 1868 2425 2862 2712 1939 1929 1535 1313 22620 2.30%

Avon Grove

2014 7091 6793 8768 9064 9019 11319 14238 11363 9225 10081 8572 7837 113370

2015 7903 8322 8563 9556 8816 12616 14036 12149 10364 10463 8550 7721 119059 5.02%

2016 8021 9221 10343 9405 8978 11831 12663 12197 8785 9380 8512 6859 116195 -2.41%

2017 7661 8233 9031 8428 9017 11582 11149 11070 8189 8788 7964 6474 107586 -7.41%

Chester County

2014 35273 32677 39932 39145 35522 40655 49080 42849 39358 38675 33098 32781 459045

2015 34517 34245 36337 37431 32654 43148 44925 42159 34460 34882 32416 30665 437839 -4.62%

2016 31951 34219 36879 36029 33303 41592 43575 43503 33587 33822 32123 29991 430574 -1.66%

2017 34640 32743 41443 39025 36160 43154 47660 46510 35819 36958 34510 31142 459764 6.78%

Chester Springs

2014 1407 964 1549 2078 1645 1710 2571 1655 1575 1917 1596 1569 20236

2015 1504 1349 1694 2448 1789 2331 3001 2418 2146 2208 2396 2164 25448 25.76%

2016 1729 2056 2295 3579 2398 2003 2657 2388 1973 2148 1918 1732 26876 5.61%

2017 1670 1560 1710 1825 2030 1933 2352 2001 1603 1847 1625 1449 21605 -19.61%

Coatesville

2014 6023 5709 8801 9211 8988 8997 11485 10316 9020 9422 6984 7064 102020

2015 7274 6718 8093 8822 7923 8705 8957 8231 7079 6715 5013 5154 88684 -13.07%

2016 4423 5383 5209 5264 5138 6078 6705 7153 6067 4908 3800 3454 63582 -28.30%

2017 4480 5117 5643 5667 5714 7142 7718 8001 6279 6367 5608 4603 72339 13.77%

Downingtown

2014 7175 6268 8382 7231 7905 9674 12923 9610 7790 7807 6545 6593 97903

2015 4702 6313 7428 7366 6846 9330 10072 8639 7983 8149 7412 6305 90545 -7.52%

2016 6439 7022 9145 9457 8024 10095 9905 10359 9425 9635 7682 6186 103374 14.17%

2017 7589 7781 9210 7751 8092 11231 9805 10893 8959 10226 8337 7097 106971 3.48%

Easttown

2014 12017 10503 13738 14207 13954 14208 17031 14015 14880 15104 11964 11375 162996

2015 12367 10758 12593 13382 13725 14992 16691 13677 14304 14712 12744 11050 160995 -1.23%

2016 11328 12132 13575 14496 13357 15177 14670 14785 14246 15573 13611 10859 163809 1.75%

2017 12880 13029 14182 12852 14021 15987 14820 15078 13568 14983 12022 9980 163402 -0.25%

Hankin

2014 11682 10462 13565 11877 11124 12555 15564 13563 11755 12475 11857 10145 146624

2015 11578 10607 11936 11771 10916 13849 13778 12834 11650 11359 11668 9771 141717 -3.35%

2016 10886 10810 12173 12524 11205 13632 13494 13523 11079 11208 11050 9020 140604 -0.79%

2017 11241 10045 12469 11804 10914 12795 13225 12921 11198 10785 10554 8383 136334 -3.04%

Honey Brook

2014 2614 2455 2891 2701 2930 3342 4235 3753 3483 3154 2642 2595 36795

2015 2820 2390 2558 2926 3011 3561 3857 3166 3059 2840 2444 2498 35130 -4.53%

2016 2477 2814 2801 3246 2687 3573 3939 3573 2855 2830 2599 2389 35783 1.86%

2017 2607 2537 2349 2815 2738 3213 3392 3362 2873 2784 2742 2156 33568 -6.19%

Kennett

2014 8063 8032 9640 9415 9547 11461 15399 12146 9869 10005 8413 8689 120679

2015 8675 8400 7910 6721 8554 12182 14988 12513 9642 9623 8361 8648 116217 -3.70%

2016 7756 8250 9961 9262 8860 12069 13836 13275 9828 9419 9090 7940 119546 2.86%

2017 8834 8542 9971 8632 8966 11629 12872 12129 9089 9224 8391 7576 115855 -3.09%

Door Count Comparisons 2017

January February March April May June July August September October November December Total vs Prior year

Malvern

2014 5573 4708 6292 6220 6083 6908 8831 7005 6200 6714 5578 5326 75438

2015 5474 5355 5564 5834 5509 6622 8124 7063 5687 5827 5459 5138 71656 -5.01%

2016 4986 5307 5896 5611 5241 6806 7596 6877 5545 5422 5305 4749 69341 -3.23%

2017 5423 4775 5457 5001 5446 6424 7597 6687 5345 5507 5136 4427 67225 -3.05%

Oxford

2014 5485 4985 6389 5979 5767 6956 8602 7255 5610 6357 6066 4972 74423

2015 5887 5445 6004 6720 5782 8349 9714 8954 5301 5942 5815 4767 78680 5.72%

2016 4967 5503 6317 5723 5645 7856 7981 8839 6372 5791 5303 4522 74819 -4.91%

2017 5943 5262 5713 5780 5803 7185 7769 7951 6032 5905 5549 4605 73497 -1.77%

Paoli

2014 4949 4383 5346 4664 5468 5480 6134 5962 4824 5409 4661 4590 61870

2015 4745 4217 4577 4689 4750 5195 5637 5434 4586 5178 4743 4261 58012 -6.24%

2016 3514 4585 4831 4790 4464 5346 5560 5432 4689 4841 4455 4305 56812 -2.07%

2017 4124 4154 4567 4277 4599 5011 5924 5462 4433 4476 4417 3990 55434 -2.43%

Parkesburg

2014 2588 2286 3226 3467 3409 3659 4271 4120 3674 4576 3071 3162 41509

2015 2989 2953 2955 3540 3095 3617 4042 3702 3241 3193 2847 2718 38892 -6.30%

2016 2280 2452 2998 3222 2757 3611 3364 3473 2979 3034 2819 2386 35375 -9.04%

2017 2595 2595 2707 3008 2869 3444 3171 3526 2893 2876 2514 2406 34604 -2.18%

Phoenixville

2014 10465 9466 13131 12634 12626 14040 17601 15576 13353 2649 10502 9715 141758

2015 10342 9534 11206 12060 10222 13425 15111 13411 12439 11169 9965 8434 137318 -3.13%

2016 8833 9835 11191 11447 9459 10535 11737 11628 8526 8408 8639 6840 117078 -14.74%

2017 8163 8084 8871 8818 10254 12480 13680 13747 10154 11203 10701 8305 124460 6.31%

Spring City (Spring City door counter was not available during construction, Jan - May 2014)

2014 0 0 0 0 0 1487 3601 3588 3760 3566 2648 2480 21130

2015 2562 2696 2875 3234 2821 3582 4341 3482 3245 3022 2554 2980 37394 76.97%

2016 2467 2573 2999 3095 2673 3106 3476 3557 3032 2714 3408 2559 35659 -4.64%

2017 2578 2455 2583 2461 2997 3398 3724 3691 2534 3104 2896 2498 34919 -2.08%

Tredyffrin

2014 11275 11114 13923 12955 13385 14742 16153 13993 13344 12752 12279 10080 155995

2015 11077 10166 12385 12263 12355 15406 15289 15281 12578 12792 13165 11276 154033 -1.26%

2016 10903 11707 13584 14698 14404 16536 15733 16075 11469 14299 14320 12443 166171 7.88%

2017 13128 12658 14093 14376 14616 17338 16566 17897 14110 14296 14139 11706 174923 5.27%

West Chester

2014 7369 5707 8459 8101 7747 9268 11148 10341 8933 8815 8618 7522 102028

2015 7526 6760 7868 8418 7099 9997 10707 9794 7740 9004 8136 7556 100605 -1.39%

2016 6898 7090 8081 8924 7475 10323 10101 10125 7614 7839 8622 6339 99431 -1.17%

2017 7101 6984 8326 7553 7976 10626 10192 10277 7679 7502 8189 5482 97887 -1.55%

System

2012 161518 161722 183550 170684 166654 198815 217166 202201 157984 161980 160298 134527 2077099

2013 163055 156259 166850 170117 164205 190964 225885 204258 160740 171381 153109 126853 2053676 -1.13%

2014 140519 129249 165962 160647 157185 178969 222343 189800 168728 161670 146714 138137 1959923 -4.57%

2015 143599 138253 152532 159097 147844 189168 206319 185330 157475 158951 145434 132509 1916511 -2.21%

2016 131097 142252 159983 162479 147881 182774 189787 189277 149974 153010 144736 123890 1877140 -2.05%

2017 141934 138018 160044 151650 154080 186998 194478 193915 152695 158760 146829 123592 1902993 1.38%

0

50000

100000

150000

200000

250000

Door Count Comparisons

2012 2013 2014 2015 2016 2017

December 2017 Circulation

Sierra OverDrive Total

Atglen 1649 62 1711

Avon Grove 7690 591 8281

Chester County/Hankin 100155 10749 110904

Chester Springs 1964 897 2861

Coatesville 3051 96 3147

Downingtown 7649 4341 11990

Easttown 16051 5414 21465

Honey Brook 4476 131 4607

Kennett 9091 4280 13371

Malvern 5442 492 5934

Oxford 6861 959 7820

Parkesburg 4149 113 4262

Phoenixville 12995 1155 14150

Spring City 2316 168 2484

Tredyffrin/Paoli 23776 3001 26777

West Chester 8040 1925 9965

TOTAL 215355 34374 249729

1%

3%

44%

1%1%

5%

9%

2%

5%

2%

3%

2%

6%

1%

11%

4% Atglen

Avon Grove

Chester County/Hankin

Chester Springs

Coatesville

Downingtown

Easttown

Honey Brook

Kennett

Malvern

Oxford

Parkesburg

Phoenixville

Spring City

Tredyffrin/Paoli

West Chester

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

A B C D E F G H I J K L M N O

OVERDRIVE CIRCULATION - Percentage Distribution 2017

Library Percentage January February March April May June July August Sept October Nov Dec Total

TOTAL 32777 30353 33156 31076 32658 32324 38404 37984 33221 34445 32742 34374 403514

Atglen 0.18% 59 55 60 56 59 58 69 69 60 62 59 62 728

Avon Grove 1.72% 564 522 570 535 562 556 661 653 572 593 563 591 6942

CCL/Hankin 31.27% 10249 9491 10368 9718 10212 10108 12009 11878 10388 10771 10238 10749 126179

Chester Springs 2.61% 855 792 865 811 852 844 1002 992 867 899 855 897 10531

Coatesville 0.28% 92 85 93 87 91 90 108 106 93 96 92 96 1129

Downingtown 12.63% 4140 3833 4188 3925 4125 4083 4850 4798 4196 4350 4135 4341 50964

Easttown 15.75% 5162 4781 5222 4894 5144 5091 6049 5982 5232 5425 5157 5414 63553

Honey Brook 0.38% 125 115 126 118 124 123 146 144 126 131 124 131 1533

Kennett 12.45% 4081 3779 4128 3869 4066 4024 4781 4729 4136 4288 4076 4280 50237

Malvern 1.43% 469 434 474 444 467 462 549 543 475 493 468 492 5770

Oxford 2.79% 914 847 925 867 911 902 1071 1060 927 961 914 959 11258

Parkesburg 0.33% 108 100 109 103 108 107 127 125 110 114 108 113 1332

Phoenixville 3.36% 1101 1020 1114 1044 1097 1086 1290 1276 1116 1157 1100 1155 13556

Spring City 0.49% 161 149 162 152 160 158 188 186 163 169 161 168 1977

Tredyffrin/Paoli 8.73% 2861 2650 2895 2713 2851 2822 3353 3316 2900 3007 2858 3001 35227

West Chester 5.60% 1836 1700 1857 1740 1829 1810 2151 2127 1860 1929 1834 1925 22598

Total 100.00% 32777 30353 33156 31076 32658 32324 38404 37984 33221 34445 32742 34374 403514

*NOTE - Occasionally due to rounding, the library closest to .50% may be rounded up or down to adjust for the rounding error in the total.

July 2017 Revised

1

2

3

4

5

6

7

8

9

10

11

16

19

22

23

24

25

26

27

28

29

30

31

32

33

34

35

36

37

38

39

40

41

42

43

44

45

46

47

48

49

50

51

52

53

54

55

56

57

58

59

60

A B C D E F G H I J K L M N O U

Circulation Comparisons 2017 January February March April May June July August September October November December Total 2015/2016 & 2016/2017

ATGLEN 2014 1884 1449 2103 1818 2260 2820 3293 2867 2343 2753 2308 2060 27958

2015 2202 1966 2136 1933 1826 2453 3218 2255 1760 2031 2328 2021 26129 -6.54%

2016 1732 1851 2085 1748 1801 3004 2865 2632 2145 2488 2402 1970 26723 2.27%

2017 1979 2014 2652 2418 2463 2919 3064 2692 2289 2058 2040 1711 28299 5.90%

AVON GROVE 2014 11895 11251 13503 12044 11907 15123 19588 16649 13682 12884 11560 10979 161065

2015 11938 11595 12376 12101 11269 14689 17630 15641 13017 12482 11510 10358 154606 -4.01%

2016 11230 12395 12620 12241 11840 14923 16493 15707 12466 11651 10901 9955 152422 -1.41%

2017 10090 9617 11285 10205 10693 13708 15089 13925 11352 11106 10354 8281 135705 -10.97%

CCL/HANKIN 2014 144411 136693 156459 139340 136901 159597 185195 164957 146549 139734 134233 130219 1774288

2015 144258 137057 147755 133315 127403 166006 173892 162749 137639 133545 129445 123917 1716981 -3.23%

2016 139036 137550 143223 136492 133730 161273 167029 159409 131729 129112 126027 120119 1684729 -1.88%

2017 132202 123260 144753 129706 129062 149185 160461 151917 127112 127719 122498 110904 1608779 -4.51%

CHESTER SPRINGS 2014 2815 2153 2870 2723 2764 2900 3653 3239 2917 3006 2685 2460 34185

2015 2681 2513 2681 2582 2365 3085 3622 3224 2335 2338 2306 2199 31931 -6.59%

2016 2203 2567 2520 2118 2454 3116 3701 3334 2543 2664 2387 2394 32001 0.22%

2017 3173 3094 3533 3272 3242 3490 4327 4045 3317 3566 3325 2861 41245 28.89%

COATESVILLE 2014 4489 3941 4846 4730 4424 5057 6930 5940 4909 4938 4442 4143 58789

2015 4594 4385 4631 4546 3857 5818 6893 5924 4799 4689 4411 4093 58640 -0.25%

2016 4554 5014 4918 4741 4801 6150 6503 5580 4301 4513 4051 3211 58337 -0.52%

2017 4404 4365 4803 4592 4109 5272 5309 4937 4097 4016 3645 3147 52696 -9.67%

DOWNINGTOWN 2014 8312 7107 8073 7513 8068 9563 11470 8432 8065 7976 6942 5726 97247

2015 9472 10025 10696 9554 8847 12782 13368 11452 10507 10136 9686 8606 125131 28.67%

2016 9496 9974 10915 10121 10094 13129 13571 13106 11466 10478 9477 8661 130488 4.28%

2017 13299 12880 14607 13148 14460 17606 18102 17316 15036 15685 14082 11990 178211 36.57%

EASTTOWN 2014 22325 20036 23931 21021 22474 24543 27895 24656 22508 21984 20156 20137 271666

2015 23032 20912 23111 21758 20543 25409 28425 25208 22525 22422 21269 20088 274702 1.12%

2016 22479 22349 23254 22167 21806 25686 25484 25373 21683 22410 20838 19285 272814 -0.69%

2017 24754 23207 27535 23889 25082 28548 31446 30112 24984 25394 23027 21465 309443 13.43%

HONEY BROOK 2014 5051 5245 5714 5285 5445 6699 8281 6843 6078 6094 5401 5080 71216

2015 5711 5693 5571 5681 4939 6948 8137 6664 5705 5756 5349 5652 71806 0.83%

2016 6287 6814 6367 6110 5635 7358 8355 7179 5674 5948 5600 5399 76726 6.85%

2017 5265 5706 5935 5705 5862 6152 6945 6306 5129 4974 5298 4607 67884 -11.52%

KENNETT 2014 13419 12608 14481 13876 13362 16867 20789 17607 14873 14513 13423 14161 179979

2015 15021 12842 13575 10084 12511 18526 20492 18492 14806 14467 13717 13951 178484 -0.83%

2016 13854 13535 14864 13971 13968 18430 19464 19299 14195 13873 13564 12173 181190 1.52%

2017 15918 14231 16467 15153 15184 17888 20029 19076 14579 15061 14573 13371 191530 5.71%

MALVERN 2014 9810 8236 11365 10949 11341 12620 14831 13831 11085 11580 10441 9229 135318

2015 10047 9063 10880 10169 10663 12303 15225 13823 10754 11185 9889 8982 132983 -1.73%

2016 8257 8723 9046 8124 7833 10528 10944 10444 8047 7906 7762 6456 104070 -21.74%

2017 6452 6243 7431 6574 6880 8467 9505 8950 7172 7416 6853 5934 87877 -15.56%

6162

63

64

65

66

67

68

69

70

71

72

73

74

75

76

77

78

79

80

81

86

89

92

93

94

95

96

97

98

99

100

101

102

103

104

105

106

107

108

109

110

111

112

113

114

115

116

117

A B C D E F G H I J K L M N O U

January February March April May June July August September October November December Total 2015/2016 & 2016/2017

OXFORD 2014 10095 9357 10832 10067 10130 12997 15334 13327 10637 10652 9411 8292 131131

2015 9824 9348 10195 9688 9124 11925 14310 12610 10513 10486 9794 8561 126378 -3.62%

2016 10101 9930 10175 9071 9616 12459 12477 12216 9867 9749 9465 8234 123360 -2.39%

2017 9356 8425 9962 8779 9080 11236 12124 11406 9762 9852 9314 7820 117116 -5.06%

PARKESBURG 2014 5689 5123 6458 6197 5835 6005 7043 6164 5818 6233 5451 6157 72173

2015 5988 5524 6009 5733 4728 6015 6090 5822 5564 6153 5776 5243 68645 -4.89%

2016 5063 5352 6117 5356 4525 6188 6123 5858 5174 4711 5229 4833 64529 -6.00%

2017 4574 4094 5461 4865 4611 5523 4925 4994 4623 4995 4837 4262 57764 -10.48

PHOENIXVILLE 2014 19917 18947 22346 20967 19393 23415 28730 24543 21951 6010 16431 16951 239601

2015 18953 17975 20545 19512 17576 24239 26231 23933 19569 18861 18403 16380 242177 1.08%

2016 18142 17905 18874 18431 17577 22324 25259 23675 18234 17233 17936 15728 231318 -4.48%

2017 16863 15638 17989 16775 16883 20432 23422 21426 16406 16913 16482 14150 213379 -7.76

SPRING CITY 2014 1843 1983 2105 1777 1884 2747 4298 4000 3696 4292 3384 3004 35013

2015 3755 3375 3807 3751 3312 4538 5374 4223 3623 3549 3342 3131 45780 30.75%

2016 3371 3409 3770 3182 3153 4456 4443 4637 3583 3515 3166 3136 43821 -4.28%

2017 3376 2977 3149 3244 2855 4285 4370 4329 3281 3493 3062 2484 40905 -6.65

TREDYFFRIN/PAOLI 2014 28672 27426 31439 28003 28273 31348 35989 32554 28346 28283 26969 23871 351173

2015 28397 26554 29826 26823 26856 30768 33426 33110 27225 27733 26910 26597 344225 -1.98%

2016 29112 29095 30008 29071 28985 33163 36592 34309 29413 29917 28226 28149 366040 6.34%

2017 30829 28503 32762 30000 29348 34212 36846 34562 28763 29743 28788 26777 371133 1.39%

WEST CHESTER 2014 12578 10907 13801 13247 12395 15401 18220 16234 13993 13514 12461 11825 164576

2015 13147 12302 13483 12440 12219 16145 17986 15878 12978 13674 13108 11850 165210 0.39%

2016 12766 12923 13203 12582 12230 15853 16431 16343 12526 11858 11289 10335 158339 -4.16%

2017 12278 11849 13801 12686 12660 16059 17776 15914 12811 12521 12869 9965 161189 1.80%

System 2009 314514 316598 351000 330124 313584 393702 438914 395383 336133 332569 318368 286320 4127209

2010 325911 314476 365487 314192 307260 384072 430039 406160 330681 322851 325194 276392 4102715

2011 321538 312861 355908 319915 309108 386003 411359 405555 327730 316272 318126 287588 4071963

2012 331201 327004 351807 319127 307838 383042 421728 376945 303187 312090 312984 271283 4018236

2013 322760 310288 335590 312997 308489 366229 433261 379949 303346 316223 298777 269065 3956974

2014 303205 282462 330326 299557 296856 347702 411539 361843 317450 294446 285698 274294 3805378

2015 309020 291129 317277 289670 278038 361649 394319 361008 303319 299507 287243 271629 3763808 -1.09%

2016 297683 299386 311959 295526 290048 358040 375734 359101 293046 288026 278320 260038 3706907 -1.51%

2017 294812 276103 322125 291011 292474 344982 373740 351907 290713 294512 281047 249729 3663155 -1.18%

2010 to 2009 2010<2009 3.62% -0.68% 4.12% -4.83% -2.02% -2.45% -2.03% 2.72% -1.63% -2.91% 2.14% -3.47% -0.60%

2011 to 2010 2011<2010 -1.35% -0.52% -2.62% 1.83% 0.60% 1.00% -4.35% -0.15% -0.89% -1.00% -2.17% 0.41% -0.75%

2012 to 2011 2012<2011 3.01% 4.52% -4.15% -0.25% -0.41% -0.77% 2.52% -7.05% -7.49% -1.32% -1.62% -5.67% -1.32%

2013 to 2012 2013<2012 -2.55% -5.11% -4.61% -1.92% 0.21% -4.39% 2.74% 0.80% 0.05% 1.21% -4.55% -0.82% -1.52%

2014 to 2013 2014<2013 -6.06% -8.97% -1.57% -4.29% -3.77% -5.06% -5.01% -4.77 4.65 -6.89% -4.38% 1.94% -3.83%

2015 to 2014 2015<2014 1.92% 3.07% -3.95% -3.30% -6.34% 4.01% -4.18% -0.23% -4.45% 1.72% 0.54% -0.97% -1.09%

2016 to 2015 2016<2015 -3.67% 2.84% -1.68% 2.02% 4.32% -0.99% -4.71% -0.53% -3.39% -3.83% -3.11% -4.27% -1.51%

2017 to 2016 2017<2016 -0.96% -7.78% 3.26% -1.53% 0.84% -3.65% -0.54% -2.00% -0.80% 2.25% 0.98% -3.96% -1.18%

December 2017 Computer Usage (Hours)

Envisionware Wireless Total

Atglen 89.50 1575.00 1664.50

Avon Grove 220.50 1271.25 1491.75

Chester County 2458.50 24419.00 26877.50

Chester Springs 113.50 564.75 678.25

Coatesville 621.50 2942.50 3564.00

Downingtown 403.00 1373.25 1776.25

Easttown 1097.00 7529.25 8626.25

Hankin 456.25 5883.25 6339.50

Honey Brook 105.50 866.25 971.75

Kennett 563.00 3563.25 4126.25

Malvern 371.00 1463.25 1834.25

Oxford 484.50 1591.50 2076.00

Paoli 269.00 2022.00 2291.00

Parkesburg 191.00 451.00 642.00

Phoenixville 965.25 5022.00 5987.25

Spring City 247.50 1004.00 1251.50

Tredyffrin 1011.00 8803.00 9814.00

West Chester 371.00 2301.25 2672.25

TOTAL 10038.50 72645.75 82684.25

2% 2%

33%

1%4%

2%

10%

8%1%

5%

2%

3%

3%

1%

7%

2%

12%

3%

Computer Usage

Atglen

Avon Grove

Chester County

Chester Springs

Coatesville

Downingtown

Easttown

Hankin

Honey Brook

Kennett

Malvern

Oxford

Paoli

Parkesburg

Phoenixville

Spring City

Tredyffrin

West Chester

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

29

30

31

32

33

34

35

36

37

38

39

40

41

A B C D E F G H I J K L M N Q

Computer Usage 2017 (hours)

January February March April May June July August September October November December Total Percentage

Atglen 67.5 1091.5 1220.25 1284.5 1049.75 1378 698 686 1543.5 1618.5 1659.25 1664.5 13961.25 1.40%

Avon Grove 199.25 1290.25 1827.75 1799 1629.25 1603.75 1548.5 1698.25 1831 1936.75 1551.75 1491.75 18407.25 1.85%

Chester County 2984.5 25874.25 30930.5 30690.5 28742 29547.75 28421.75 28877 27148 27554.75 28565.5 26877.5 316214 31.81%

Chester Springs 135.25 862.5 678.5 691.25 926.75 560.25 754.75 757.5 903.75 955.75 1014.25 678.25 8918.75 0.90%

Coatesville 669.5 4003.5 4620.25 4583.5 4249.5 5166.25 6046.75 6029.25 5285 5088.75 4354.5 3564 53660.75 5.40%

Downingtown 570.75 2178.25 2219.5 2204.5 2111.5 2414.5 2339.5 2627.25 2031.75 2326 2040.5 1776.25 24840.25 2.50%

Easttown 1261.25 6819.25 8338.75 8347.5 7595 8985 7932.75 8359.75 9769.5 9213 7264.75 8626.25 92512.75 9.31%

Hankin 633.75 6351.75 8379.75 8371.75 6920.5 7766.25 7459.75 7679 11305.25 10974 9215.75 6339.5 91397 9.19%

Honey Brook 166.25 1155.5 1238.5 1189.25 1160.5 1218.75 1160 1290.75 1267.5 1237.25 1141.5 971.75 13197.5 1.33%

Kennett 615.75 3859.25 4253.75 4034.5 4089.75 5675.75 5189.75 5474.5 4599.25 5366.25 4255 4126.25 51539.75 5.18%

Malvern 284.5 1738.25 2012.75 1937.5 1752.75 1858 2369.5 1693 1639.5 2043.25 1705.5 1834.25 20868.75 2.10%

Oxford 465.25 2601.25 2257.5 2378 2194 2362.25 2239.5 2349.25 2215.5 2657.75 2473.25 2076 26269.5 2.64%

Paoli 273.25 2011.5 2230.75 2248.75 2037 2282.75 2477.5 2583 2073.5 2433 2699 2291 25641 2.58%

Parkesburg 168.5 1381.75 804 796 1114.5 1280.5 966 1180.5 1065.75 1063.5 844.5 642 11307.5 1.14%

Phoenixville 1091.25 5285.25 5176.5 5198.5 4428.5 5133 6129 7121 6223.5 6865 5664 5987.25 64302.75 6.47%

Spring City 341.75 979.25 1278.75 1221.65 1107.5 1285 1336.75 1578 1312.5 1287.75 1180.75 1251.5 14161.15 1.42%

Tredyffrin 1143.5 9439 9361.5 9454.25 10087 10351 10365.75 10447.5 8692 10253.5 10354 9814 109763 11.04%

West Chester 448.75 3010.25 3477.75 3522.75 3672.75 3446.75 2821.75 3262 3475 3892.5 3466.5 2672.25 37169 3.74%

System 11520.5 79932.5 90307 89953.65 84868.5 92315.5 90257.25 93693.5 92381.75 96767.25 89450.25 82684.25 994131.9 100.00%

12:40 PM 01/02/18 Cash Basis

Phoenixville Public Library Balance Sheet Prev Year Comparison

As of December 31, 2017

Page 1 of 2

Dec 31, 17 Dec 31, 16 $ Change % Change

ASSETS

Current Assets

Checking/Savings

100 · Phoenixville Federal Savings #1

100.1 · Operating Checking (040016792) 29,667.30 35,126.91 -5,459.61 -15.54%

100.2 · Operating Money Market 235,777.24 161,318.65 74,458.59 46.16%

100.3 · Operating Credit Card Receipts 16,316.42 8,034.99 8,281.43 103.07%

Total 100 · Phoenixville Federal Savings #1 281,760.96 204,480.55 77,280.41 37.79%

105 · Petty Cash 500.00 500.00 0.00 0.0%

106 · Circulation Cash 500.00 500.00 0.00 0.0%

Total Checking/Savings 282,760.96 205,480.55 77,280.41 37.61%

Other Current Assets

130 · Prepaid Expenses 13,034.00 13,034.00 0.00 0.0%

Total Other Current Assets 13,034.00 13,034.00 0.00 0.0%

Total Current Assets 295,794.96 218,514.55 77,280.41 35.37%

Fixed Assets

150 · General Fixed Assets

150.1 · Leasehold Improvements

150.1.1 · 1999/2000 Addition 0.02 0.02 0.00 0.0%

150.1.2 · General 0.06 0.06 0.00 0.0%

Total 150.1 · Leasehold Improvements 0.08 0.08 0.00 0.0%

150.6 · Computer Equipment -0.12 -0.12 0.00 0.0%

150.8 · Furniture & Fixtures 0.28 0.28 0.00 0.0%

Total 150 · General Fixed Assets 0.24 0.24 0.00 0.0%

Total Fixed Assets 0.24 0.24 0.00 0.0%TOTAL ASSETS 295,795.20 218,514.79 77,280.41 35.37%

LIABILITIES & EQUITY

Liabilities

Current Liabilities

Accounts Payable

201 · Accounts Payable -243.49 -243.49 0.00 0.0%

220 · Credit Card Payables 717.50 717.50 0.00 0.0%

Total Accounts Payable 474.01 474.01 0.00 0.0%

Other Current Liabilities

221 · Accounts Payable - Other 0.01 0.01 0.00 0.0%

230 · Employee Costs Payable

230.5 · Accrued Vacation 4,912.00 4,912.00 0.00 0.0%

230.1 · Salaries Payable 70,193.95 70,193.95 0.00 0.0%

Total 230 · Employee Costs Payable 75,105.95 75,105.95 0.00 0.0%

Total Other Current Liabilities 75,105.96 75,105.96 0.00 0.0%

Total Current Liabilities 75,579.97 75,579.97 0.00 0.0%

Total Liabilities 75,579.97 75,579.97 0.00 0.0%

Equity

310 · Contributed Capital 0.24 0.24 0.00 0.0%

12:40 PM 01/02/18 Cash Basis

Phoenixville Public Library Balance Sheet Prev Year Comparison

As of December 31, 2017

Page 2 of 2

Dec 31, 17 Dec 31, 16 $ Change % Change

319 · Net Assets 215,203.52 223,380.44 -8,176.92 -3.66%

Net Income 5,011.47 -80,445.86 85,457.33 106.23%

Total Equity 220,215.23 142,934.82 77,280.41 54.07%TOTAL LIABILITIES & EQUITY 295,795.20 218,514.79 77,280.41 35.37%

12:38 PM 01/02/18 Cash Basis

Phoenixville Public Library Profit & Loss Budget vs. Actual

July through December 2017

Page 1 of 8

Jul - Dec 17 Budget $ Over Budget

Ordinary Income/Expense

Income

400 · Appropriations

400.1 · Appropriation - P.A.S.D. 283,652.50 566,411.00 -282,758.50

400.2 · Appropriation - County 35,851.50 71,000.00 -35,148.50

400.3 · Appropriation - State 0.00 87,000.00 -87,000.00

400.4 · Appropriation - Charlestown Tws 0.00 5,500.00 -5,500.00

400.5 · Appropriation - Schuylkill Twp 1,500.00 1,500.00 0.00

400 · Appropriations - Other 0.00 0.00 0.00

Total 400 · Appropriations 321,004.00 731,411.00 -410,407.00

412 · Development Income

412.1 · Grants 7,287.60 35,000.00 -27,712.40

412.2 · Projects/Events 43,494.77 60,000.00 -16,505.23

412.3 · Annual Appeal 4,390.00 17,000.00 -12,610.00

412.4 · Donations

412.4.1 · Unrestricted 6,130.27 15,000.00 -8,869.73

412.4.2 · Restricted - General 100.00 5,000.00 -4,900.00

412.4.3 · Restricted - Children's 269.77 5,000.00 -4,730.23

Total 412.4 · Donations 6,500.04 25,000.00 -18,499.96

412.5 · Civic Organizations 684.12 1,500.00 -815.88

Total 412 · Development Income 62,356.53 138,500.00 -76,143.47

420 · Operations Income

420.9 · Hot Spots 2,017.00 3,000.00 -983.00

420.1 · Fines 12,876.08 26,000.00 -13,123.92

420.2 · Passport Applications 47,075.45 85,000.00 -37,924.55

420.3 · Interest 368.31 1,500.00 -1,131.69

420.4 · Items Sold 1,547.16 3,500.00 -1,952.84

420.5 · Lost Books 1,466.21 2,500.00 -1,033.79

420.6 · Other (Copier, etc.) 3,412.07 6,000.00 -2,587.93

420.7 · Rentals/Community Room 425.00

420.8 · Rentals/Collection

420.8.1 · Library Income 9,077.91 18,000.00 -8,922.09

420.8.2 · PA Sales Tax 18.56

Total 420.8 · Rentals/Collection 9,096.47 18,000.00 -8,903.53

Total 420 · Operations Income 78,283.75 145,500.00 -67,216.25

Total Income 461,644.28 1,015,411.00 -553,766.72

Expense

500 · Adult Library

500.13 · Professional Develop. Material 855.47 1,100.00 -244.53

500.1 · Books

500.1.1 · Physical Books 15,040.04 32,600.00 -17,559.96

500.1.2 · E-Books 1,899.98 7,152.00 -5,252.02

Total 500.1 · Books 16,940.02 39,752.00 -22,811.98

500.2 · Magazines & Newspapers 4,771.79 5,000.00 -228.21

12:38 PM 01/02/18 Cash Basis



Page 2 of 8


500.3 · Audios 3,848.30 7,900.00 -4,051.70

500.4 · Videos 4,317.07 9,000.00 -4,682.93

500.5 · Software 200.88 500.00 -299.12

500.6 · Reference 794.91 2,000.00 -1,205.09

500.7 · Programs - Adult 2,744.92 4,800.00 -2,055.08

500.8 · Program Supplies - Adult 364.01 2,000.00 -1,635.99

Total 500 · Adult Library 34,837.37 72,052.00 -37,214.63

510 · Youth Library

510.1 · Books

510.1.1 · Physical Books 8,109.64 29,175.00 -21,065.36

510.1.2 · E-Books 558.44 2,105.00 -1,546.56

Total 510.1 · Books 8,668.08 31,280.00 -22,611.92

510.2 · Magazines 637.22 700.00 -62.78

510.3 · Audios 801.64 3,000.00 -2,198.36

510.4 · Videos 1,571.28 6,000.00 -4,428.72

510.5 · Software 335.15 1,000.00 -664.85

510.7 · Programs - Children 2,405.00 8,000.00 -5,595.00

510.8 · Program Supplies - Children 1,943.67 6,000.00 -4,056.33

510.13 · Young Adult - All 1,718.93 4,000.00 -2,281.07

510.14 · Programs - Young Adults 0.00 1,000.00 -1,000.00

510.15 · Program Supplies - Young Adult 492.90 750.00 -257.10

510 · Youth Library - Other 76.56

Total 510 · Youth Library 18,650.43 61,730.00 -43,079.57

520 · Development Expense

520.8 · Donor Management 3,465.00 3,300.00 165.00

520.1 · Annual Appeal 2,717.00 5,500.00 -2,783.00

520.3 · Special Events 15,169.78 23,000.00 -7,830.22

520.5 · Marketing 1,257.55 3,000.00 -1,742.45

520.6 · Other 0.00 250.00 -250.00

Total 520 · Development Expense 22,609.33 35,050.00 -12,440.67

530 · Administration

530.1 · General

530.1.1 · Audit/Form 990 6,900.00 7,200.00 -300.00

530.1.2 · Library Board Expenses 1,220.57 2,500.00 -1,279.43

530.1.3 · Staff Development/Memberships 730.12 4,000.00 -3,269.88

530.1.4 · Insurance 1,326.00 1,500.00 -174.00

530.1.5 · Advertising 362.90 1,000.00 -637.10

530.1.6 · Legal Expense 0.00 6,500.00 -6,500.00

530.1.7 · Credit Card Fees 1,365.35 2,500.00 -1,134.65

530.1.8 · Marketing and Website 699.07 3,000.00 -2,300.93

530.1.9 · Miscellaneous 0.00 300.00 -300.00

Total 530.1 · General 12,604.01 28,500.00 -15,895.99

540 · Utilities

540.1 · Electricity 6,564.39 18,000.00 -11,435.61

12:38 PM 01/02/18 Cash Basis



Page 3 of 8


540.2 · Gas 558.63 3,000.00 -2,441.37

540.3 · Telephone 3,011.22 5,500.00 -2,488.78

540.4 · Trash Collection 159.50 400.00 -240.50

540.5 · Water & Sewer 475.22 1,500.00 -1,024.78

Total 540 · Utilities 10,768.96 28,400.00 -17,631.04

550 · Computer Expense

550.2 · Hardware 129.95 4,500.00 -4,370.05

550.4 · Software 1,358.00 1,000.00 358.00

550.5 · Software Maintenance 161.99 1,000.00 -838.01

550.6 · Supplies 1,501.47 3,500.00 -1,998.53

Total 550 · Computer Expense 3,151.41 10,000.00 -6,848.59

560 · Other Supplies and Expense

560.1 · Collection Maintenance 2,240.18 6,000.00 -3,759.82

560.2 · Library 3,040.29 5,000.00 -1,959.71

560.3 · Office 2,522.44 4,500.00 -1,977.56

560.4 · Postage 2,391.35 5,500.00 -3,108.65

Total 560 · Other Supplies and Expense 10,194.26 21,000.00 -10,805.74

570 · Equipment Leasing/Rental 4,668.58 6,674.00 -2,005.42

580 · Buildings & Grounds

580.1 · Maintenance

580.1.1 · Buildings 0.00 500.00 -500.00

580.1.2 · Grounds 0.00 1,000.00 -1,000.00

Total 580.1 · Maintenance 0.00 1,500.00 -1,500.00

580.5 · Janitorial Expense

580.5.1 · Service 7,620.00 16,000.00 -8,380.00

580.5.2 · Supplies 1,610.39 3,500.00 -1,889.61

Total 580.5 · Janitorial Expense 9,230.39 19,500.00 -10,269.61

580.7 · Minor Improvements and Repairs 0.00 1,000.00 -1,000.00

Total 580 · Buildings & Grounds 9,230.39 22,000.00 -12,769.61

Total 530 · Administration 50,617.61 116,574.00 -65,956.39

610 · Salaries & Benefits

610.1 · Salaries

610.1.1 · Full-Time 161,913.77 398,974.00 -237,060.23

610.1.2 · Part-Time 53,306.07 103,122.00 -49,815.93

610.1.3 · Passport Agents 5,950.28 15,314.00 -9,363.72

610.1.4 · Consultants 3,245.76 6,698.00 -3,452.24

Total 610.1 · Salaries 224,415.88 524,108.00 -299,692.12

610.2 · Social Security Expense 16,391.89 40,094.00 -23,702.11

610.3 · Employee Benefit Expense

610.3.2 · H.S.A. Contribution 0.00 9,000.00 -9,000.00

610.3 · Employee Benefit Expense - Other 45,898.03 80,724.00 -34,825.97

Total 610.3 · Employee Benefit Expense 45,898.03 89,724.00 -43,825.97

610.4 · Retirement Expense 42,927.15 76,079.00 -33,151.85

Total 610 · Salaries & Benefits 329,632.95 730,005.00 -400,372.05

12:38 PM 01/02/18 Cash Basis



Page 4 of 8


Total Expense 456,347.69 1,015,411.00 -559,063.31

Net Ordinary Income 5,296.59 0.00 5,296.59

Other Income/Expense

Other Expense

750 · Non-Operating Expense

750.1 · Furniture, etc. 285.12

Total 750 · Non-Operating Expense 285.12

Total Other Expense 285.12

Net Other Income -285.12Net Income 5,011.47 0.00 5,011.47

12:38 PM 01/02/18 Cash Basis



Page 5 of 8


Income


400.1 · Appropriation - P.A.S.D.

400.2 · Appropriation - County

400.3 · Appropriation - State

400.4 · Appropriation - Charlestown Tws

400.5 · Appropriation - Schuylkill Twp

400 · Appropriations - Other

Total 400 · Appropriations


412.1 · Grants

412.2 · Projects/Events

412.3 · Annual Appeal

412.4 · Donations

412.4.1 · Unrestricted

412.4.2 · Restricted - General

412.4.3 · Restricted - Children's

Total 412.4 · Donations

412.5 · Civic Organizations

Total 412 · Development Income


420.9 · Hot Spots

420.1 · Fines

420.2 · Passport Applications

420.3 · Interest

420.4 · Items Sold

420.5 · Lost Books

420.6 · Other (Copier, etc.)

420.7 · Rentals/Community Room

420.8 · Rentals/Collection

420.8.1 · Library Income

420.8.2 · PA Sales Tax

Total 420.8 · Rentals/Collection

Total 420 · Operations Income

Total Income

Expense


500.13 · Professional Develop. Material

500.1 · Books

500.1.1 · Physical Books

500.1.2 · E-Books

Total 500.1 · Books

500.2 · Magazines & Newspapers

% of Budget

50.08%

50.5%

0.0%

0.0%

100.0%

0.0%

43.89%

20.82%

72.49%

25.82%

40.87%

2.0%

5.4%

26.0%

45.61%

45.02%

67.23%

49.52%

55.38%

24.55%

44.21%

58.65%

56.87%

50.43%

50.54%

53.8%

45.46%

77.77%

46.14%

26.57%

42.61%

95.44%

12:38 PM 01/02/18 Cash Basis



Page 6 of 8

500.3 · Audios

500.4 · Videos

500.5 · Software

500.6 · Reference

500.7 · Programs - Adult

500.8 · Program Supplies - Adult

Total 500 · Adult Library


510.1 · Books

510.1.1 · Physical Books

510.1.2 · E-Books

Total 510.1 · Books

510.2 · Magazines

510.3 · Audios

510.4 · Videos

510.5 · Software

510.7 · Programs - Children

510.8 · Program Supplies - Children

510.13 · Young Adult - All

510.14 · Programs - Young Adults

510.15 · Program Supplies - Young Adult

510 · Youth Library - Other

Total 510 · Youth Library


520.8 · Donor Management

520.1 · Annual Appeal

520.3 · Special Events

520.5 · Marketing

520.6 · Other

Total 520 · Development Expense

530 · Administration

530.1 · General

530.1.1 · Audit/Form 990

530.1.2 · Library Board Expenses

530.1.3 · Staff Development/Memberships

530.1.4 · Insurance

530.1.5 · Advertising

530.1.6 · Legal Expense

530.1.7 · Credit Card Fees

530.1.8 · Marketing and Website

530.1.9 · Miscellaneous

Total 530.1 · General

540 · Utilities

540.1 · Electricity

% of Budget

48.71%

47.97%

40.18%

39.75%

57.19%

18.2%

48.35%

27.8%

26.53%

27.71%

91.03%

26.72%

26.19%

33.52%

30.06%

32.4%

42.97%

0.0%

65.72%

30.21%

105.0%

49.4%

65.96%

41.92%

0.0%

64.51%

95.83%

48.82%

18.25%

88.4%

36.29%

0.0%

54.61%

23.3%

0.0%

44.23%

36.47%

12:38 PM 01/02/18 Cash Basis



Page 7 of 8

540.2 · Gas

540.3 · Telephone

540.4 · Trash Collection

540.5 · Water & Sewer

Total 540 · Utilities


550.2 · Hardware

550.4 · Software

550.5 · Software Maintenance

550.6 · Supplies

Total 550 · Computer Expense


560.1 · Collection Maintenance

560.2 · Library

560.3 · Office

560.4 · Postage

Total 560 · Other Supplies and Expense

570 · Equipment Leasing/Rental



580.1.1 · Buildings

580.1.2 · Grounds

Total 580.1 · Maintenance


580.5.1 · Service

580.5.2 · Supplies

Total 580.5 · Janitorial Expense

580.7 · Minor Improvements and Repairs

Total 580 · Buildings & Grounds

Total 530 · Administration


610.1 · Salaries

610.1.1 · Full-Time

610.1.2 · Part-Time

610.1.3 · Passport Agents

610.1.4 · Consultants

Total 610.1 · Salaries

610.2 · Social Security Expense


610.3.2 · H.S.A. Contribution

610.3 · Employee Benefit Expense - Other

Total 610.3 · Employee Benefit Expense

610.4 · Retirement Expense

Total 610 · Salaries & Benefits

% of Budget

18.62%

54.75%

39.88%

31.68%

37.92%

2.89%

135.8%

16.2%

42.9%

31.51%

37.34%

60.81%

56.05%

43.48%

48.54%

69.95%

0.0%

0.0%

0.0%

47.63%

46.01%

47.34%

0.0%

41.96%

43.42%

40.58%

51.69%

38.86%

48.46%

42.82%

40.88%

0.0%

56.86%

51.16%

56.42%

45.16%

12:38 PM 01/02/18 Cash Basis



Page 8 of 8

Total Expense

Net Ordinary Income

Other Income/Expense

Other Expense

750 · Non-Operating Expense

750.1 · Furniture, etc.

Total 750 · Non-Operating Expense

Total Other Expense

Net Other IncomeNet Income

% of Budget

44.94%

100.0%

100.0%

10-2016 Phoenixville Public Library Draft 2017-2018 Budget

Page 1 of 10

Budget 2016-2017

2016-2017 Actual

Budget 2017-2018 (approved 6-12-17)

Draft Budget 2018-2019


Income


400.1 · Appropriation - P.A.S.D. 555,305.00 555,305.00 566,411.00 566,411.00

400.2 · Appropriation - County 70,000.00 72,550.00 71,000.00 71,000.00

400.3 · Appropriation - State 85,000.00 87,985.00 87,000.00 86,000.00

400.4 · Appropriation - Charlestown Tws 5,500.00 5,671.00 5,500.00 5,500.00

400.5 · Appropriation - Schuylkill Twp 1,500.00 1,500.00 1,500.00 1,500.00

Total 400 · Appropriations 717,305.00 723,011.00 731,411.00 731,411.00


412.1 · Grants 35,000.00 10,368.00 35,000.00 35,000.00

412.2 · Projects/Events 50,000.00 42,675.10 60,000.00 50,000.00

412.3 · Annual Appeal 15,000.00 16,605.00 17,000.00 17,500.00

412.4 · Donations

412.4.1 · Unrestricted 10,500.00 9,494.05 15,000.00 15,000.00

412.4.2 · Restricted - General 10,000.00 2,183.08 5,000.00 5,000.00

412.4.3 · Restricted - Children's 10,000.00 1,215.37 5,000.00 5,000.00

412.4.5 · El Puente 0.00 -2,318.16 0.00 0.00

Total 412.4 · Donations 30,500.00 10,573.64 25,000.00 25,000.00

412.5 · Civic Organizations 1,500.00 1,614.03 1,500.00 1,500.00

Total 412 · Development Income 132,000.00 81,835.77 138,500.00 129,000.00


420.9 · Hot Spots 1,000.00 3,588.30 3,000.00 3,500.00

420.1 · Fines 25,000.00 23,933.11 26,000.00 25,000.00

420.2 · Passport Applications 75,000.00 103,869.89 85,000.00 90,000.00

420.3 · Interest 1,500.00 1,196.38 1,500.00 1,500.00

420.4 · Items Sold 5,000.00 3,469.93 3,500.00 3,500.00

420.5 · Lost Books 2,400.00 2,822.99 2,500.00 3,000.00

420.6 · Other (Copier, etc.) 6,000.00 6,675.57 6,000.00 7,000.00


Page 2 of 10

Budget 2016-2017

2016-2017 Actual



420.8 · Rentals/Collection 200.00

420.8.1 · Library Income 24,000.00 18,939.27 18,000.00 19,000.00

420.8.2 · PA Sales Tax 0.00 0.00 0.00

Total 420.8 · Rentals/Collection 24,000.00 18,869.88 18,000.00 19,000.00

Total 420 · Operations Income 139,900.00 164,626.05 145,500.00 152,500.00

Total Income 989,205.00 969,472.82 1,015,411.00 1,012,911.00

Expense


500.13 · Professional Develop. Material 1,100.00 849.47 1,100.00 900.00

500.1 · Books

500.1.1 · Physical Books 32,600.00 32,917.55 32,600.00 32,600.00

500.1.2 · E-Books 6,200.00 7,754.03 7,152.00 9,222.00

Total 500.1 · Books 38,800.00 40,671.58 39,752.00 41,822.00

500.2 · Magazines & Newspapers 5,000.00 5,851.31 5,000.00 5,200.00

500.3 · Audios 7,930.00 7,851.24 7,900.00 7,500.00

500.4 · Videos 8,925.00 9,164.80 9,000.00 8,000.00

500.5 · Software 500.00 377.55 500.00 500.00

500.6 · Reference 2,000.00 1,383.35 2,000.00 2,000.00

500.7 · Programs - Adult 4,800.00 5,171.00 4,800.00 4,800.00

500.8 · Program Supplies - Adult 1,330.00 1,280.90 2,000.00 2,000.00

Total 500 · Adult Library 70,385.00 72,601.20 72,052.00 72,722.00


510.1 · Books

510.1.1 · Physical Books 29,175.00 29,426.17 29,175.00 29,175.00

510.1.2 · E-Books 1,780.00 1,850.01 2,105.00 2,855.00

Total 510.1 · Books 30,955.00 31,276.18 31,280.00 32,030.00

510.2 · Magazines 900.00 662.70 700.00 700.00

510.3 · Audios 3,375.00 2,944.09 3,000.00 2,750.00


Page 3 of 10

Budget 2016-2017

2016-2017 Actual



510.4 · Videos 6,000.00 6,087.92 6,000.00 5,500.00

510.5 · Software 1,000.00 927.02 1,000.00 1,000.00

510.7 · Programs - Children 8,000.00 7,885.00 8,000.00 8,000.00

510.8 · Program Supplies - Children 6,000.00 6,312.74 6,000.00 6,000.00

510.13 · Young Adult - All 4,000.00 4,091.21 4,000.00 4,000.00

510.14 · Programs - Young Adults 1,000.00 773.55 1,000.00 1,000.00

510.15 · Program Supplies - Young Adult 500.00 568.25 750.00 750.00

Total 510 · Youth Library 61,730.00 61,528.66 61,730.00 61,730.00


520.8 · Donor Management 3,300.00 3,300.00 3,300.00 3,300.00

520.1 · Annual Appeal 6,500.00 5,576.00 5,500.00 6,000.00

520.3 · Special Events 22,500.00 20,477.00 23,000.00 22,500.00

520.5 · Marketing 3,000.00 2,142.89 3,000.00 2,500.00

520.6 · Other 250.00 0.00 250.00 0.00

Total 520 · Development Expense 35,550.00 31,465.89 35,050.00 34,300.00 530 · Administration

530.1 · General

530.1.1 · Audit/Form 990 7,000.00 7,000.00 7,200.00 7,500.00

530.1.2 · Library Board Expenses 2,500.00 263.62 2,500.00 2,500.00

530.1.3 · Staff Development/Memberships 3,579.00 2,252.49 4,000.00 3,387.00

530.1.4 · Insurance 1,500.00 -1,326.00 1,500.00 1,500.00

530.1.5 · Advertising 1,000.00 709.94 1,000.00 1,000.00

530.1.6 · Legal Expense 6,500.00 6,500.00 5,000.00

530.1.7 · Credit Card Fees 1,400.00 3,330.97 2,500.00 3,000.00

530.1.8 · Marketing and Website 3,000.00 3,492.12 3,000.00 3,000.00

530.1.9 · Miscellaneous 300.00 10.00 300.00 300.00

Total 530.1 · General 26,779.00 17,733.14 28,500.00 27,187.00

540 · Utilities

540.1 · Electricity 16,230.00 15,462.82 18,000.00 15,500.00


Page 4 of 10

Budget 2016-2017

2016-2017 Actual



540.2 · Gas 4,000.00 2,766.82 3,000.00 3,000.00

540.3 · Telephone 5,500.00 5,681.73 5,500.00 5,500.00

540.4 · Trash Collection 400.00 239.25 400.00 400.00

540.5 · Water & Sewer 1,500.00 1,187.28 1,500.00 1,350.00

Total 540 · Utilities 27,630.00 25,337.90 28,400.00 25,750.00


550.2 · Hardware 4,500.00 10,059.10 4,500.00 4,000.00

550.4 · Software 500.00 158.00 1,000.00 1,000.00

550.5 · Software Maintenance 1,000.00 900.70 1,000.00 1,000.00

550.6 · Supplies 3,000.00 2,719.57 3,500.00 3,000.00

Total 550 · Computer Expense 9,000.00 13,837.37 10,000.00 9,000.00


560.1 · Collection Maintenance 6,000.00 5,167.26 6,000.00 5,000.00

560.2 · Library 4,500.00 5,140.97 5,000.00 5,000.00

560.3 · Office 4,500.00 4,415.67 4,500.00 4,500.00

560.4 · Postage 4,500.00 6,884.72 5,500.00 6,500.00

Total 560 · Other Supplies and Expense 19,500.00 21,608.62 21,000.00 21,000.00

570 · Equipment Leasing/Rental 6,000.00 8,280.80 6,674.00 8,000.00



580.1.1 · Buildings 500.00 0.00 500.00 500.00

580.1.2 · Grounds 1,000.00 527.50 1,000.00 1,000.00

Total 580.1 · Maintenance 1,500.00 527.50 1,500.00 1,500.00


580.5.1 · Service 16,000.00 15,240.00 16,000.00 16,000.00

580.5.2 · Supplies 3,000.00 2,496.55 3,500.00 3,000.00

Total 580.5 · Janitorial Expense 19,000.00 17,736.55 19,500.00 19,000.00

580.7 · Minor Improvements and Repairs 1,000.00 0.00 1,000.00 500.00


Page 5 of 10

Budget 2016-2017

2016-2017 Actual



Total 580 · Buildings & Grounds 21,500.00 18,264.05 20,500.00 19,500.00

Total 530 · Administration 110,409.00 105,061.88 116,574.00 111,937.00


610.1 · Salaries

610.1.1 · Full-Time 385,269.00 398,397.01 398,974.00 395,328.00

610.1.2 · Part-Time 105,915.00 95,704.38 103,122.00 102,373.00

610.1.3 · Passport Agents 14,794.00 13,619.71 15,314.00 16,309.00

610.1.4 · Consultants 9,377.00 7,360.92 6,698.00 6,698.00

Total 610.1 · Salaries 515,355.00 515,082.02 524,108.00 520,708.00

610.2 · Social Security Expense 31,951.00 37,316.07 40,094.00 39,821.00


610.3.2 · H.S.A. Contribution 9,000.00 0.00 9,000.00 9,000.00

610.3 · Employee Benefit Expense - Other 87,766.00 88,348.19 80,724.00 86,039.00

Total 610.3 · Employee Benefit Expense 96,766.00 88,348.19 89,724.00 95,039.00

610.4 · Retirement Expense 67,059.00 64,596.97 76,079.00 76,654.00

Total 610 · Salaries & Benefits 711,131.00 705,343.25 730,005.00 732,222.00

Total Expense 989,205.00 976,000.09 1,015,411.00 1,012,911.00

Net Ordinary Income 0.00 -6,528.06

Net Income 0.00

1

Assumptions for the 2018-2019 draft budget

Income Appropriations: PASD

• Level funding, no increase for this year. State and County: expectation for funding to remain level- adjusted it to reflect actual amounts given in

the past. Township funding: Expectation for funding to remain level- adjusted to reflect actual amounts given in

the past Development Income: Decrease in development income of approx. $9,500. Decreased funds to get them more in line with actual fundraising expectations for projects/events. Library Operating Income:

• Passport services: Increase of $5,000 based on last year’s revenue o Last year passport services brought in roughly $103,000 for 2015-2016, we have

budgeted $90,000 for 2018-2019. This may need to be adjusted as the year goes on but we expect to raise this revenue.

• Hotspot: increased by $500 due to actual income raised with these devices. • Fines: Decreased by $1000 based on last year’s revenue. • Lost books: Increased by $500 based on last year’s actual numbers.

Last year’s operating revenue 17-18: $1,015,411.00 Total operating revenue for ’18-19: $1,012,911.00 Expenditures Development Department:

• Special Events: Decreased $500 • Marketing: Decreased $500 • Other: Decreased by $250 • Total Decreases: $1,250

Admin General:

• Annual audit: Increase of $300 as per our contract. • Staff Development/memberships: Decreased by $613 • Legal Expenses: Decreased by $1,500 • Credit card fees: Increased by $500 • Total Decrease: $1,313

Utilities: • Electricity: Decrease of $2,500 based on last year’s expenditures. • Total Decrease: $2,500

2

Computer Expense: • Hardware: Decreased by $500 • Supplies: Decreased by $500 • Total Decrease: $1,000

Other Supplies/Expenses: • Collection Maintenance: Decrease of $1,500 • Postage: Increase of $1,000- based on usage which is growing due to more passports/additions

to mailings etc. • Total Decrease: $500

Equipment/Leasing: $1,326 increase based on current lease and hotspot rental costs. Minor Improvements/Repairs: Decreased by $500. Total Admin Decrease: $5,137 Salary:

• Fulltime: Slight Decrease of $3,646 due to changes in full time staffing. (internal promotions and people moving out of the organization.)

• Part-time: Slight decrease of $749 due to employee turnover. • Passport Agents: Increase of $995 due to current year increases. • There are no staff increases, raises, bonuses in this budget. • Total Decrease: $3,400

Benefits: • Social Security line items includes FICA(6.2%) and Medicare (1.45%); Slight decrease of $273. • Employee Benefit Expense:

o This includes Medical/prescription, dental, and vision costs, along with, Workers compensation (.17%), unemployment (.5%), and short term disability ($13.83/month per fulltime employee).

o A 10% increase is currently in the budget. This is an increase of total benefits expenses of $5,315.

o There is $9,000 budgeted for HSA account contributions for fulltime employees. • Retirement (PSERS) is 33.43%, we budget 16.715% since the state reimburses PASD for half of

the amount (this amount is applied to all full time employees and part time employees who work more than 500 hours a year). This is a $575 increase over last year’s budgeted PSERS amount

• Total Salary/Benefits increase: $2217 Total Expenditures: $1,012,911.00

This is a break even, decreased budget from the current year. The total operating budget is $1,012,911.00 which is a decrease of $2,500. The library is asking for flat funding from PASD for the 2018-2019 year.

board of trustees meeting agenda january 22, 2018 6:00p.m ... · 03/01/2018 · adult services...

Documents