board of education monrovia unified …...human resources – darvin jackson, ed.d., asst. supt. of...
TRANSCRIPT
In accordance with the Americans with Disabilities Act, if you need special assistance to participate in thismeeting, please call the Superintendent's Office (626) 471-2010, twenty-four hours prior to the meeting so thatreasonable arrangements can be made. The Administration Center Board Room is wheelchair accessible.
In accordance with a recent amendment to the Ralph M. Brown Act, public records related to the publicsession agenda, that are distributed to the Governing Board less than 72 hours before a regular meeting,may be inspected by the public at the District Administration Office located at 325 E. HuntingtonDrive, Monrovia, Ca 91016, during regular business hours (8:00am to 4:00pm.)
MONROVIA UNIFIED SCHOOL DISTRICTBOARD OF EDUCATION
325 E. Huntington Drive Monrovia, California 91016
BOARD OF EDUCATION CLOSED SESSIONWednesday, April 22, 2020
6:30 p.m. - Superintendent's Office
BOARD OF EDUCATION OPEN SESSIONWednesday, April 22, 2020
7:00 p.m. - Board Room
kkkkkkkkkkkkkkkkkkCORONAVIRUS DISEASE (COVID-19) ADVISORYIn compliance with the Governor of California’s “Safer at Home” order, the Board of Educationwill be conducting its meetings virtually until further notice. This means that public access to thephysical meeting will be eliminated; however, remote public participation is allowed andencouraged.
You may submit public comments via email before each meeting. Please send all publiccomments to [email protected], to be read during public comments, or atthe items place on the agenda. Lengthy public comments may be summarized in the interest oftime.
If you would like to watch or listen to the meeting from home:kkkkkkkkkkkkkkkkkkkkkkkkkkkkk1) Cable T.V. Broadcast on KGEM (Spectrum Channel 99 or Giggle Fiber Channel 87-2)2) Livestream online at www.foothillsmedia.org/MUSD
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A. CONVENE REGULAR BOARD OF EDUCATION OPEN SESSION (6:30 p.m.)
1. Call to Order2. Public Comments for Items on the Closed Session Agenda
B. CONVENE BOARD OF EDUCATION CLOSED SESSION1. Collective Bargaining Session (Government Code Section 54957.6) - for the purpose ofdiscussing matters within the scope of representation and instructing its designatedrepresentatives for negotiations with the California School Employees Association (CSEA)and the Monrovia Teachers' Association (MTA).
2. Public Employee Discipline/Dismissal/Release (Government Code Section 54957)
C. ADJOURN BOARD OF EDUCATION CLOSED SESSION
D. RECONVENE BOARD OF EDUCATION OPEN SESSION MEETING (7:00 p.m.)1. Meeting called to order by presiding chairperson, ________ at _______ pm. 2. Pledge of Allegiance 3. Roll Call:Rob Hammond, Board President ____ .... Katherine Thorossian, Superintendent ____Bryan J. Wong, Board Vice-President ___Sue Kaiser, Asst. Supt. Ed. Svcs. ____Maritza Travanti, Board Clerk _____ . . Darvin Jackson, Asst. Supt. HR _____Selene Lockerbie, Board Member _____ .Connie Wu, Asst. Supt. Bus. Svcs. _____Ed Gililland, Board Member ______ .........Charles Poovakan, CTO _____COHS/MP Student Board Member Ashley Mendez ____
4. Report on Closed Session held this date
E. ORDER OF BUSINESS1. Board Agenda discussion/ presentation items, which could include input fromrepresentatives of agendized matters, may be moved up on the Agenda. 2. Approve the Minutes of the Regular Board of Education Mtg. on April 8, 2020.Motion by _________, seconded by __________ Vote ______Board Member Gililland____, Board Member Lockerbie____, Board Member Travanti____Board Member Wong____, Board President Hammond____BM Minutes - April 8, 2020BM Mins - 040820.pdf
F. RECOGNITIONS AND COMMUNICATIONS1. Board Member Reports2. Student Board Member Report3. Report from the Superintendent
G. PUBLIC COMMENTS - The Board of Education encourages public participation, andinvites you to share your views on school business.Please send all public comments to [email protected]. You mayindicate whether you wish to have your comment read during public comments, or if aboutan agendized item, during that items place on the agenda. Please be sure to include yourname, email, and best method of contact to reach you to follow-up.
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1. Public Comments for items not on the Agenda - In compliance with the Brown Act,items not on the agenda legally cannot be discussed by the Board tonight. We welcomeyour input, but are limited to asking clarifying questions and gathering contact information.Items requiring Board discussion or action will have to be calendared for a future meeting,so that all interested parties may provide input. 2. Public Comments for items on the Open Session Agenda
H. INFORMATIONAL REPORTS AND PRESENTATIONS1. CANYON EARLY LEARNING CENTER (CELC) UPDATE. (Tom McFadden, CELCDirector). The Board of Education will receive a program status update on CELC for the2019-20 school year. 2. VILLAGE AFTERSCHOOL PROGRAM REPORT. (Tom McFadden, Village Director).The Board of Education will receive a program status update on the Village AfterschoolProgram.
I. CONSENT AGENDA Routine items of business placed on the consent agenda have been carefully screened bymembers of the staff and will be acted upon by the Board with one motion. Upon requestof any person, an item on the consent agenda may be considered separately at its locationon the meeting's agenda.Consent Agenda Item(s) Pulled, if any:_________Approval of Consent Agenda:Motion by _________, seconded by __________ Vote ______Board Member Gililland____, Board Member Lockerbie____, Board Member Travanti____Board Member Wong____, Board President Hammond____
BUSINESS SERVICES1. 19/20-2131 - PURCHASE ORDERS AND PAYMENT OF BILLSThe Board of Education is requested to ratify purchase orders in the amount of $81,474.44issued March 20, 2020 through April 8, 2020, and payments in the amount of $5,611,949.64issued March 25, 2020 through April 8, 2020.BA Item 2131(b-e) Purchase Order Rpt 4-22-20.pdf 2. 19/20-2132 - BUDGETARY TRANSFERS AND REVISIONSThe Board of Education is requested to approve the budgetary adjustments as submitted.BA Item 2132(b) Budgetary Transfers 4-22-20.pdf 3. 19/20-2133 - CUMULATIVE OBJECT SUMMARY REPORTS The Board of Education is requested to receive the final District Cumulative Object Summaryreport for the month of March 2020. BA Item 2133(b) Cumulative Object Summary Rpt - March 4-22-20.pdf 4. 19/20-2134- ACCEPTANCE OF GIFTS The Board of Education is requested to accept the gifts as described in Acceptance of GiftsReport No. 1920-16.Acceptance of Gifts #1920-16 04-22-20.pdf 5. 19/20-2136 - DISTRICT CASH RECEIPTSThe Board of Education is requested to receive District cash receipts; Deposit Report No. 38deposited April 9, 2020 for a total amount of $347,804.01.
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BA Item 2136(b) Deposit Rpt #38 4-22-20.pdf HUMAN RESOURCES6. 19/20-3055 - PERSONNEL ASSIGNMENTS The Monrovia Unified School District Board of Education is requested to approve PersonnelAssignments Report #17. 2020-04-22 Personnel Report 17.pdf 7. 19/20-3056 - QUARTERLY UNIFORM COMPLAINTThe Board of Education is requested to receive a quarterly Williams Uniform Complaint report.Monrovia USD UCP Reporting 3rd quarter.pdf J. ACTION ITEMS (Non-Consent)
HUMAN RESOURCES – Darvin Jackson, Ed.D., Asst. Supt. of Human Resources1. 19/20-3057 – RESOLUTION RECOGNIZING APRIL 20-24, 2020, AS “ADMINISTRATIVEPROFESSIONALS WEEK,” AND APRIL 22, 2020, AS “ADMINISTRATIVEPROFESSIONALS DAY.”The Board of Education is requested to adopt resolution No. 1920-18, “Recognizing April 20-24,2020 as Administrative Professionals (Secretaries) Day.”Motion by _________, seconded by __________ Vote ______Board Member Gililland____, Board Member Lockerbie____, Board Member Travanti____Board Member Wong____, Board President Hammond____04222020ResolutionAdminProRecognition.pdf 2. 19/20-3058 - RESOLUTION IN HONOR OF “SCHOOL HEALTH SERVICESAPPRECIATION WEEK” AND “NATIONAL SCHOOL NURSE DAY”The Board of Education is requested to adopt Resolution 1920-19, declaring May 4-8, 2020, as“School Health Services Appreciation Week” and that May 06, 2020, is recognized as “NationalSchool Nurse Day"; to recognize and honor the contribution of school nurses and health clerksto quality education in the State of California and the Monrovia Unified School District.Motion by _________, seconded by __________ Vote ______Board Member Gililland____, Board Member Lockerbie____, Board Member Travanti____Board Member Wong____, Board President Hammond____04222020School Nurse Day Resolution.pdf 3. 19/20-3059 RESOLUTION IN HONOR OF MONROVIA "NATIONAL TEACHERAPPRECIATION WEEK", AND "NATIONAL DAY OF THE TEACHER"The Board of Education is requested to adopt a Resolution 1920-20, declaring May 5, 2020, as"National Day of the Teacher," and May 4-8, 2020, as National Teacher Appreciation Week andall citizens are urged to participate in observances that express their appreciation for teachers.Motion by _________, seconded by __________ Vote ______Board Member Gililland____, Board Member Lockerbie____, Board Member Travanti____Board Member Wong____, Board President Hammond____04222020ResolutionTeacher.pdf 4. 19/20-3060 – MEMORANDUM OF UNDERSTANDING BETWEEN MONROVIA UNIFIEDSCHOOL DISTRICT (MUSD) AND CALIFORNIA STATE POLYTECHNIC UNIVERSITY,POMONAThe Board of Education is requested to approve a Memorandum of Understanding (MOU)between Monrovia Unified School District and California State Polytechnic University Pomona,(Cal Poly Pomona), commencing July 01, 2020 through June 30, 2023.Motion by _________, seconded by __________ Vote ______
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Board Member Gililland____, Board Member Lockerbie____, Board Member Travanti____Board Member Wong____, Board President Hammond____Monrovia USD - MASTER Student Teaching and Internship Agreements LR-PSS 3-2020 CalPoly Pomona.pdf BOARD BUSINESS – Katherine Thorossian, Ed.D. - Superintendent of Schools5. 19/20-5041 – BOARD BYLAW 9122, SECRETARYThe Board of Education is requested to receive for first reading Board Bylaw 9122, Secretary,as recommended by the California School Board Association.9122 BB - First Reading April 22 2020.pdf 6. 19/20-5042 – BOARD BYLAW 9123, VICE-PRESIDENTThe Board of Education is requested to receive for first reading Board Bylaw 9123, Vice-President, as recommended by the California School Board Association.9123 BB - First Reading April 22 2020.pdf 7. 19/20-5043 – BOARD BYLAW 9124, CLERKThe Board of Education is requested to receive for first reading Board Bylaw 9124, Clerk, asrecommended by the California School Board Association.9124 BB - First Reading April 22 2020.pdf 8. 19/20-5044 - RESOLUTION NO. 1920-17 "IN REMEMBRANCE OF THOSE LOST TOGENOCIDE AND MAN’S INHUMANITY TO MAN"The Board of Education is requested to adopt resolution No. 1920-17, “In Remembrance of theArmenian Genocide and Man’s Inhumanity to Man.”Motion by _________, seconded by __________ Vote ______Board Member Gililland____, Board Member Lockerbie____, Board Member Travanti____Board Member Wong____, Board President Hammond____Those Lost to Genocide & Man's Inhumanity to Man 2020.pdf 9. 19/20-5045 - RESOLUTION ORDERING REGULAR BIENNIAL GOVERNING BOARDMEMBER ELECTIONThe Board of Education is requested to adopt Resolution No. 19/20-16, "Ordering a RegularBiennial Governing Board Member Election" on Tuesday, November 3, 2020.Motion by _________, seconded by __________ Vote ______Board Member Gililland____, Board Member Lockerbie____, Board Member Travanti____Board Member Wong____, Board President Hammond____MUSD Resolution Ordering Governing Board Member Election 2020.pdf 10. 19/20-5046- PENDING BOARD ISSUES The Board of Education will receive status information on identified tasks and review issues ofinterest for future attention. Pending Board Issues - 042220.pdf K. OLD BUSINESS
Next Regular Board Meetings:
Wednesday, May 13, 2020: 7:00 p.m. - Regular Board of Education MeetingThursday, May 20, 2020; 4:00 p.m. - Jt. PC/Board MeetingWednesday, May 27, 2020: 7:00 p.m. - Regular Board of Education Meeting
L. NEW BUSINESS
Other Dates to Calendar:
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MEMORIAL DAY HOLIDAY - Monday, May 25, 2020
M. ADJOURN REGULAR BOARD OF EDUCATION OPEN SESSION MEETING
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MONROVIA UNIFIED SCHOOL DISTRICT BOARD OF EDUCATION
District Office Administration Center 325 E. Huntington Drive
Monrovia, California 91016
BOARD OF EDUCATION CLOSED SESSION Wednesday, April 8, 2020 5:00 p.m. - Superintendent's Office
BOARD OF EDUCATION OPEN SESSION Wednesday, April 8, 2020 5:15 p.m. - Board Room UNADOPTED MINUTES
CORONAVIRUS DISEASE (COVID-19) ADVISORY In compliance with the Governor of California’s “Safer at Home” order, the Board of Education will be conducting its meetings virtually until further notice. This means that public access to the physical meeting will be eliminated; however, remote public participation is allowed and encouraged.
You may submit public comments via email before each meeting. Please send all public comments to [email protected], to be read during public comments, or at the items place on the agenda. Lengthy public comments may be summarized in the interest of time.
If you would like to watch or listen to the meeting from home: 1) Cable T.V. Broadcast on KGEM (Spectrum Channel 99 or Giggle Fiber Channel 87-2) 2) Livestream online at www.foothillsmedia.org/MUSD
A. CONVENED REGULAR BOARD OF EDUCATION OPEN SESSION (5:00 p.m.)
1. Called to Order at 5:02 p.m. 2. Public Comments for Items on the Closed Session Agenda
There were none. B. CONVENED BOARD OF EDUCATION CLOSED SESSION at 5:02 p.m.
1. Collective Bargaining Session (Government Code Section 54957.6) - for the purpose of discussing matters within the scope of representation and instructing its designated representatives for negotiations with the California School Employees Association (CSEA) and the Monrovia Teachers' Association (MTA).
2. Public Employee Discipline/Dismissal/Release (Government Code Section 54957)
C. ADJOURNED BOARD OF EDUCATION CLOSED SESSION at 5:12 p.m.
D. RECONVENED REGULAR BOARD OF EDUCATION OPEN SESSION
1. Meeting called to order by Board President Hammond at 5:16 p.m.
2. Pledge of Allegiance
3. Roll Call: Rob Hammond, President Present Katherine Thorossian, Superintendent Present Bryan J. Wong, Vice Pres. Present Sue Kaiser, Asst. Supt., Ed Services Present Maritza Travanti, Clerk Present Darvin Jackson, Asst. Supt., HR Present
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Selene Lockerbie, Member Present Connie Wu, Asst. Supt. of Bus. Svcs. Present Ed Gililland, Member Present Charles Poovakan, Chief Tech. Officer Present MHS Student Board Member Valerie Hernandez Excused
4. Report on Closed Session held this date
There was no action taken. E. ORDER OF BUSINESS
1. Board Agenda discussion/ presentation items, which could include input from representatives of agendized matters, may be moved up on the Agenda.
2. Approve the Minutes of the Regular Board of Education Mtg. on March 25, 2020. Motion by Board Member Lockerbie, seconded by Board Member Gililland, Vote 5-0
Board Member Gililland – Y, Board Member Lockerbie – Y, Board Member Travanti - Y, Board Member Wong – Y, Board President Hammond – Y
BM Mins - 032520.pdf 3. Approve the Minutes of the Special Mtg. of the Board of Education on April 1, 2020. Motion by Board Member Lockerbie, seconded by Board Member Gililland, Vote 5-0 Board Member Gililland – Y, Board Member Lockerbie – Y, Board Member Travanti - Y, Board Member Wong – Y, Board President Hammond – Y BM Minutes - 040120.pdf
E. RECOGNITIONS AND COMMUNICATIONS 1. Board Member Reports
• Board President Hammond thanked Dr. Thorossian for coordinating and the remaining members of the Board for participating, in a rolling parade to thank the Food Service team at each school site, for their hard work and commitment to the students of Monrovia during the COVID-19 crisis.
2. Student Board Member Report 3. Report from the Superintendent
F. PUBLIC COMMENTS - The Board of Education encourages public participation, and
invites you to share your views on school business. Please send all public comments to [email protected]. You may indicate whether you wish to have your comment read during public comments, or if about an agendized item, during that items place on the agenda. Please be sure to include your name, email, and best method of contact to reach you to follow-up.
1. Public Comments for items not on the Agenda - In compliance with the Brown Act, items not on the agenda legally cannot be discussed by the Board tonight. We welcome your input, but are limited to asking clarifying questions and gathering contact information. Items requiring Board discussion or action will have to be calendared for a future meeting, so that all interested parties may provide input. There were none.
2. Public Comments for items on the Open Session Agenda
There were none. G. INFORMATIONAL REPORTS
1. DISTRICT UPDATE REGARDING COVID-19 RESPONSE. (Dr. Katherine Thorossian, Superintendent). The Board of Education received an update on the effects of the COVID-19 epidemic to future school plans.
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H. CONSENT AGENDA Routine items of business placed on the consent agenda have been carefully screened by members of the staff and will be acted upon by the Board with one motion. Upon request of any person, an item on the consent agenda may be considered separately at its location on the meeting's agenda. Consent Agenda Item(s) Pulled, if any: There were none. Approval of Consent Agenda: Motion by Board Member Gililland, seconded by Board Member Lockerbie, Vote 5-0 Board Member Gililland – Y, Board Member Lockerbie – Y, Board Member Travanti - Y, Board Member Wong – Y, Board President Hammond – Y
BUSINESS SERVICES 1. 19/20-2126 - PURCHASE ORDERS AND PAYMENT OF BILLS The Board of Education is requested to ratify purchase orders in the amount of $151,097.18 issued March 6, 2020 through March 20, 2020, and payments in the amount of $486,410.08 issued March 13, 2020 through March 24, 2020. BA Item 2126(b-e) Purchase Order Rpt 4-8-20.pdf
2. 19/20-2127 - DISTRICT CASH RECEIPTS The Board of Education is requested to receive District cash receipts; Deposit Report No. 36 through No. 37 deposited March 18, 2020 through March 25, 2020 for a total amount of $83,272.86. BA Item 2127(b) Deposit Reports #36-#37 4-8-20.pdf
3. 19/20-2128 - BUDGETARY TRANSFERS AND REVISIONS The Board of Education is requested to approve the budgetary adjustments as submitted. BA Item 2128(b) Budgetary Transfers 4-8-20.pdf
4. 19/20-2129- ACCEPTANCE OF GIFTS The Board of Education is requested to accept the gifts as described in Acceptance of Gifts Report No. 1920-15. Acceptance of Gifts #1920-15 04-08-20.pdf
HUMAN RESOURCES 5. 19/20-3054 - PERSONNEL ASSIGNMENTS The Monrovia Unified School District Board of Education is requested to approve Personnel Assignments Report #16. 2020-04-08 Personnel Report 16.pdf
I. ACTION ITEMS (Non-Consent)
BOARD BUSINESS – Katherine Thorossian, Ed.D., Superintendent of Schools 1. 19/20-5039 - PENDING BOARD ISSUES The Board of Education will receive status information on identified tasks and review issues of interest for future attention. Pending Board Issues - 040820.pdf
J. OLD BUSINESS Next Regular Board Meetings:
Wednesday, April 22, 2020: 7:00 p.m. - Regular Board of Education Meeting Wednesday, May 13, 2020: 7:00 p.m. - Regular Board of Education Meeting
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K. NEW BUSINESS Other Dates to Calendar:
**ALL MUSD OPEN HOUSES HAVE BEEN CANCELLED** Wild Rose SOCA Production of "Cinderella Kids" - April 24, 2020 @ Taylor Performing Arts Theater - **CANCELLED** "See Through the Smoke" Parent Education Webinar - April 28, 2020 @ 6:00 p.m. - 7:00 p.m.
• Board President Hammond asked the community to keep those affected by COVID-19 in their thoughts and prayers. Board President Hammond also thanked MUSD staff for learning new technology to teach and inform the community, and for coming together to put MUSD students first.
L. Board President Hammond ADJOURNED the REGULAR BOARD OF EDUCATION OPEN SESSION MEETING at 6:13 p.m.
_____________________________________________________ Dr. Katherine Thorossian, Superintendent & Secretary of the Board ____________________________________________ Maritza Travanti, Board Clerk
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Agenda Item Details
Meeting Date: 2020-04-22 19:00:00
AGENDA ITEM TITLE:
1. 19/20-2131 - PURCHASE ORDERS AND PAYMENT OF BILLS
RECOMMENDATION The Board of Education is requested to ratify purchase orders in the amount of$81,474.44 issued March 20, 2020 through April 8, 2020, and payments in theamount of $5,611,949.64 issued March 25, 2020 through April 8, 2020.
Rationale:In accordance with the California Education Code 42647, the Board of Educationshall approve all payments and purchase orders. All payments and purchase orderssubmitted have been processed following the accounting practices upheld by theCalifornia School Accounting Manual.
Background:Purchase orders are generated by the Purchasing Department for goods andservices in order to encumber available funds prior to being submitted to the FiscalServices Department for payment. After verification of the receipt of goods orservices in accordance with the order as placed, the payment for such goods orservices is processed. Voluntary deductions and fringe benefit payments are issuedafter the payroll reconciliation of employee and employer authorized contributions.The payroll warrants are issued only to those employees who have been approvedthrough the Personnel Assignment Report process.
Budget Implication ($ Amount):All payments are paid from the appropriate fund balances, maintaining the integrity ofthe budget.
Legal References:California Education Code 42647 states that the Board of Education shall approve allpayments and purchase orders.
Additional Information:Copies of the detailed Purchase Order and Warrant Summary reports are attached.
ATTACHMENTS
BA Item 2131(b-e) Purchase Order Rpt 4-22-20.pdf
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April 8, 2020 SUBMITTED FOR RATIFICATION: April 22, 2020 PRINTED: March, 20, 2020 – April 08 2020
Purchase Order: P20-1421 – P20-1425 Purchase orders printed out of sequence: None
Change Orders: P20-0003, P20-0079, P20-0080, P20-0097, P20-1131, P20-
0346, P20-0475,P20-0632 Purchase orders excluded from sequence: None Fund Summary General Fund (01) $53,205.44 Adult Education Fund (14) 28,269.00 Child Development Fund (12) 0.00 Special Reserve Fund 01 0.00 Enterprise Fund (63) 0.00 Total……………………………………….…………$ 81,474.44 RECOMMENDED: April 22, 2020
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Board Report WorksheetApril 22, 2020
Fund PO CHANGE OLD NEWFund 01 P20-0030 150.00 2,325.00 2,475.00
11,890.00 P20-0079 5,000.00 15,000.00 20,000.00P20-0080 5,000.00 12,000.00 17,000.00P20-0097 100.00 3,237.50 3,337.50P20-1131 30,000.00 100,000.00 130,000.00P20-0346 500.00 3,000.00 3,500.00P20-0475 450.00 1,175.00 1,625.00P20-0632 115.44 622.44 737.88
0.000.000.000.000.000.000.000.000.000.000.000.00
53,205.44 Total 41,315.44Fund 14 PO CHANGE OLD NEW
28,269.00 0.000.000.000.00
28,269.00 Total 0.00Fund 12 PO CHANGE OLD NEW
0.000.00
0.00 Total 0.00Deferred Maintenance Fund PO CHANGE OLD NEW
0.000.00
0.00 Total 0.00Capital Facilities Fund PO CHANGE OLD NEW
0.000.00
0.00 Total 0.00Fund 63 PO CHANGE OLD NEW
0.000.00
0.00 Total 0.00
40,159.00 41,315.44 Total of change notice amount81,474.44 40,159.00 Total of all funds per Escape report
81,474.44 Actual funds spent during the period
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Board Report with Fund/ObjectReqPay11a
Includes Purchase Orders dated 03/20/2020 - 04/03/2020
PONumber Vendor Name Description
FundObject
AccountAmountLoc
P20-1421 Enrich LA Garden Ranger Program at Bradoaks 01-58500014 4,730.00
P20-1422 Chloe Howard Anti-bullying Presentation at MHS 01-58500014 2,000.00
P20-1423 Solarwinds North America, Inc. Software for Techdesk 01-58410022 3,780.00
P20-1424 Adco Roofing, Inc. Mayflower Roofing Repairs 14-56300047 28,269.00
P20-1425 LG&M ELECTRIC INC. Relocated Data frops to Rm 35 01-58410007 1,380.00
40,159.00 Total5 Total Number of POs
Fund Recap
Fund Description PO Count Amount
01 General Fund 4 11,890.00
14 Deferred Maintenance Fund 1 28,269.00
Total 40,159.00
The preceding Purchase Orders have been issued in accordance with the District's Purchasing Policy and
authorization of the Board of Trustees. It is recommended that the preceding Purchase Orders be approved
and that payment be authorized upon delivery and acceptance of the items ordered.
003 - Monrovia Unified School District Generated for Purchasing Assistant (PURCHASING), Apr 9 2020
9:19AM
Page 1 of 214
ACCOUNTS PAYABLE:
DATE ISSUED: Mar 25, 2020 through April 08, 2020
Batch Numbers: 1451-1462 $576,306.34
PAYROLL:
FOR THE MONTH OF:
Certificated Salaries and Wages 2,524,568.89$ Classified Salaries and Wages 1,083,462.99$ CalSTRS and CalPERS Contributions 609,467.50$ Health & Welfare Contributions 695,715.54$ Employer Payroll Taxes 122,428.38$ Total Salary and Benefit: 5,035,643.30$
TOTAL DISTRICT ACCOUNTS: 5,611,949.64$
RATIFICATION OF WARRANTSRECOMMENDED FOR BOARD APPROVAL
April 22, 2020
March, 2020
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Agenda Item Details
Meeting Date: 2020-04-22 19:00:00
AGENDA ITEM TITLE:
2. 19/20-2132 - BUDGETARY TRANSFERS AND REVISIONS
RECOMMENDATION The Board of Education is requested to approve the budgetary adjustments assubmitted.
Rationale:Due to the fact that actual information regarding all income and expenditures is notavailable when the Adopted Budget is approved, periodically budgetary adjustmentsmust be made.
Background:There are two major types of adjustments that affect the status of the budget: BudgetTransfer- 1) Transfers between major expenditure classifications with no change inrevenues and no change in ending fund balances. Budget Revision- 2) Increases ordecreases in income and expenditures that result from: - Augmented or reducedentitlements in federal and state projects. - Approval of grant letters for federal andstate programs. - Recertification of state apportionments. - Miscellaneous incomereceipts. - Miscellaneous expenditure adjustments.
Budget Implication ($ Amount):No impact on fund balance. (See additional information)
Legal References:California Education Code 42600 states that the total amount budgeted for eachmajor classification of school district expenditures shall be the maximum amountwhich may be expended for that classification of expenditures for the school year.Transfers may be made between expenditure classifications at any time withapproval of the board of education.
Account:N/A
Additional Information:These budget transfers between expenditure classifications have no impact on thefund balance. Increases and decreases in expenditures in these budget revisions areoff-set by revenue adjustments or are taken from the prior year restricted endingbalances and have no impact on the unrestricted fund balance.
ATTACHMENTS16
BA Item 2132(b) Budgetary Transfers 4-22-20.pdf
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Page 1 of 1
Board Report: Board Meeting Date: Budget Revision 4/22/2020
BUDGET REVISIONAMOUNT TOTAL
DESCRIPTION BUDGETED ALLOCATION RATIONALE
RESTRICTED LOCAL RESOURCES# 90108.1 - REIMBURSE PRO-ACTIVE TUTORING
Classified Salaries $7,020.00 $7,020.00 Budget Allocation
#90109.0 - DONATIONSCLIFTON Books and Supplies $799.00 $799.00 Budget AllocationWAREHOUSE
Books and Supplies $700.00 $700.00 Budget Allocation
# 90112.0 - DONATIONS - MONROVIA ELEMENTARY OLYMPICServices/Other Operations $2,500.00 $2,500.00 Budget Allocation
# 90124.0 - DONATIONS - ARTS PROGRAMBooks and Supplies $455.00 $455.00 Budget Allocation
# 90125.0 - DONATIONS - PTACLIFTON
Services/Other Operations $907.00 $907.00 Budget Allocation
# 90210.0.0 - USE OF FACILITIESCLIFTON Books and Supplies $187.00 $187.00 Budget AllocationDISTRICT Books and Supplies $6,767.00 $6,767.00 Budget Allocation
# 90801.0 - SPECIAL TRIPS TRANSPORT.Services/Other Operations $3,625.00 $3,625.00 Budget Allocation
# 93100.0 - DONATIONS - SPECIALBRADOAKS
Services/Other Operations $2,235.00 $2,235.00 Budget AllocationMONROE Services/Other Operations $800.00 $800.00 Budget Allocation
Total Restricted Local Resources $25,995.00 $25,995.00
TOTAL BUDGET REVISION $25,995.00 $25,995.00
GENERAL FUND #01.0
FISCAL SERVICES DEPARTMENT
Fiscal Year 2019 - 2020
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Agenda Item Details
Meeting Date: 2020-04-22 19:00:00
AGENDA ITEM TITLE:
3. 19/20-2133 - CUMULATIVE OBJECT SUMMARY REPORTS
RECOMMENDATION The Board of Education is requested to receive the final District Cumulative ObjectSummary report for the month of March 2020.
Rationale:The District Cumulative Object Summary report is presented to keep the Boardapprised of all budget encumbrances and expenditures for the General FundUnrestricted and Restricted Funds.
Additional Information:Copies of the final March 2020 Cumulative Object Summary Report is attached.
ATTACHMENTS
BA Item 2133(b) Cumulative Object Summary Rpt - March 4-22-20.pdf
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9:06:07 AMRun Time
CUMULATIVE OBJECT SUMMARY - ALL EXPENDITURE OBJECTS Run Date
LAGL023C 1Page No.
4/13/2020
2020
64790- MONROVIA UNIFIED
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Fiscal Year :
To Period :
00000.0 - 19999.9 Unrestricted ResourcesResource Range:
Fund :01.0 - General Fund
FINAL MONTHLY
Report ID:
District: 64790
BalanceEncumbrancesCurrent Budget Expenditures Pre-EncumbrancesAdopted Budget % LeftObject Object Description
1000 - 1999Totals for Major Object
4,783,813.46 0.00 0.00 14,266,290.54 19,050,104.00 25.11 19,220,813.00
2000 - 2999Totals for Major Object
2,007,763.73 0.00 0.00 4,214,881.27 6,222,645.00 32.27 6,149,593.00
3000 - 3999Totals for Major Object
2,850,937.98 0.00 0.00 7,339,186.02 10,190,124.00 27.98 10,175,150.00
4000 - 4999Totals for Major Object
130,913.69 0.00 67,940.10 298,320.21 497,174.00 26.33 394,407.00
5000 - 5999Totals for Major Object
609,835.19 0.00 345,741.89 2,661,200.92 3,616,778.00 16.86 3,268,638.00
6000 - 6599Totals for Major Object
-35,926.24 0.00 35,926.24 0.00 0.00 0.00 0.00
7100 - 7299Totals for Major Object
-25,405.94 0.00 20,000.00 34,405.94 29,000.00 -87.61 29,000.00
7300 - 7399Totals for Major Object
-1,183,853.11 0.00 0.00-22,022.89-1,205,876.00 98.17-1,205,225.00
7610 - 7629Totals for Major Object
-0.17 0.00 0.00 74,289.17 74,289.00 0.00 74,289.00
23.75 9,138,078.59 0.00 469,608.23 28,866,551.18 38,474,238.00 38,106,665.00Total for Resource Range
00000.0 - 19999.9 U
March 2020
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9
Fiscal Year :
To Period :
20000.0 - 99999.9 Restricted ResourcesResource Range:
Fund :01.0 - General Fund
FINAL MONTHLY
Report ID:
District: 64790
BalanceEncumbrancesCurrent Budget Expenditures Pre-EncumbrancesAdopted Budget % LeftObject Object Description
1000 - 1999Totals for Major Object
1,187,563.76 0.00 0.00 3,675,243.24 4,862,807.00 24.42 4,787,086.00
2000 - 2999Totals for Major Object
1,492,382.73 0.00 0.00 2,834,691.27 4,327,074.00 34.49 4,309,353.00
3000 - 3999Totals for Major Object
4,957,532.73 0.00 0.00 2,569,138.27 7,526,671.00 65.87 4,814,205.00
4000 - 4999Totals for Major Object
544,482.63 0.00 91,622.12 613,899.25 1,250,004.00 43.56 611,542.00
5000 - 5999Totals for Major Object
-353,497.29 0.00 1,257,896.75 2,524,136.54 3,428,536.00 -10.31 3,076,750.00
6000 - 6599Totals for Major Object
-53,050.50 0.00 27,886.62 139,737.88 114,574.00 -46.30 330,263.00
7100 - 7299Totals for Major Object
275,921.00 0.00 45,182.50 345,517.50 666,621.00 41.39 666,621.00
7300 - 7399Totals for Major Object
882,479.11 0.00 0.00 22,022.89 904,502.00 97.57 863,533.00
7610 - 7629Totals for Major Object
134,136.00 0.00 0.00 0.00 134,136.00 100.00 134,136.00
39.06 9,067,950.17 0.00 1,422,587.99 12,724,386.84 23,214,925.00 19,593,489.00Total for Resource Range
20000.0 - 99999.9 R
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Fiscal Year :
To Period :
20000.0 - 99999.9 Restricted ResourcesResource Range:
Fund :01.0 - General Fund
FINAL MONTHLY
Report ID:
District: 64790
BalanceEncumbrancesCurrent Budget Expenditures Pre-EncumbrancesAdopted Budget % LeftObject Object Description
Total for Fund 57,700,154.00 61,689,163.00 41,590,938.02 1,892,196.22 0.00 18,206,028.76 29.5101.0-General Fund
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Fiscal Year :
To Period :
00000.0 - 19999.9 Unrestricted ResourcesResource Range:
Fund :01.4 - S & C
FINAL MONTHLY
Report ID:
District: 64790
BalanceEncumbrancesCurrent Budget Expenditures Pre-EncumbrancesAdopted Budget % LeftObject Object Description
1000 - 1999Totals for Major Object
1,416,643.59 0.00 0.00 1,363,510.41 2,780,154.00 50.96 2,887,076.00
2000 - 2999Totals for Major Object
221,633.59 0.00 0.00 231,824.41 453,458.00 48.88 421,418.00
3000 - 3999Totals for Major Object
502,488.57 0.00 0.00 567,779.43 1,070,268.00 46.95 1,023,672.00
4000 - 4999Totals for Major Object
119,138.28 0.00 10,796.94 286,396.78 416,332.00 28.62 511,539.00
5000 - 5999Totals for Major Object
687,914.85 0.00 155,764.15 710,548.00 1,554,227.00 44.26 1,460,734.00
6000 - 6599Totals for Major Object
-4,584.75 0.00 2,073.89 32,510.86 30,000.00 -15.28 0.00
46.69 2,943,234.13 0.00 168,634.98 3,192,569.89 6,304,439.00 6,304,439.00Total for Resource Range
00000.0 - 19999.9 U
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Fiscal Year :
To Period :
00000.0 - 19999.9 Unrestricted ResourcesResource Range:
Fund :01.4 - S & C
FINAL MONTHLY
Report ID:
District: 64790
BalanceEncumbrancesCurrent Budget Expenditures Pre-EncumbrancesAdopted Budget % LeftObject Object Description
Total for Fund 6,304,439.00 6,304,439.00 3,192,569.89 168,634.98 0.00 2,943,234.13 46.6901.4-S & C
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Fiscal Year :
To Period :
00000.0 - 19999.9 Unrestricted ResourcesResource Range:
Fund :01.6 - S & C - Carryover
FINAL MONTHLY
Report ID:
District: 64790
BalanceEncumbrancesCurrent Budget Expenditures Pre-EncumbrancesAdopted Budget % LeftObject Object Description
1000 - 1999Totals for Major Object
-6,000.00 0.00 0.00 6,000.00 0.00 0.00 0.00
3000 - 3999Totals for Major Object
-1,193.18 0.00 0.00 1,193.18 0.00 0.00 0.00
4000 - 4999Totals for Major Object
44,318.60 0.00 2,479.08 49,502.32 96,300.00 46.02 0.00
5000 - 5999Totals for Major Object
19,550.60 0.00 0.00 59,516.40 79,067.00 24.73 0.00
6000 - 6599Totals for Major Object
-13,331.74 0.00 9,000.00 30,933.74 26,602.00 -50.12 0.00
21.46 43,344.28 0.00 11,479.08 147,145.64 201,969.00 0.00Total for Resource Range
00000.0 - 19999.9 U
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Fiscal Year :
To Period :
00000.0 - 19999.9 Unrestricted ResourcesResource Range:
Fund :01.6 - S & C - Carryover
FINAL MONTHLY
Report ID:
District: 64790
BalanceEncumbrancesCurrent Budget Expenditures Pre-EncumbrancesAdopted Budget % LeftObject Object Description
Total for Fund 0.00 201,969.00 147,145.64 11,479.08 0.00 43,344.28 21.4601.6-S & C - Carryover
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Fiscal Year :
To Period :
00000.0 - 19999.9 Unrestricted ResourcesResource Range:
Fund :01.6 - S & C - Carryover
FINAL MONTHLY
Report ID:
District: 64790
BalanceEncumbrancesCurrent Budget Expenditures Pre-EncumbrancesAdopted Budget % LeftObject Object Description
21,192,607.17 0.00 2,072,310.28 44,930,653.55 68,195,571.00 64,004,593.00 31.08Total for Distric
64790
27
Agenda Item Details
Meeting Date: 2020-04-22 19:00:00
AGENDA ITEM TITLE:
4. 19/20-2134- ACCEPTANCE OF GIFTS
RECOMMENDATION The Board of Education is requested to accept the gifts as described in Acceptanceof Gifts Report No. 1920-16.
Rationale:The Board of Education welcomes and appreciates donations of educationallysuitable material items, monetary donations, and/or in-kind donations that can beused for the benefit of Monrovia Unified School District students or staff and areconsistent with the District’s curriculum, vision and philosophy.
Budget Implication ($ Amount):Material donations are to be no cost to the District, and monetary donations increasesite donation accounts.
Legal References:Board Policy #3290 requires Board approval of gifts.
Additional Information:Acceptance of Gifts Report attached.
ATTACHMENTS
Acceptance of Gifts #1920-16 04-22-20.pdf
28
MONROVIA UNIFIED SCHOOL DISTRICTAcceptance of Gifts Report No. 1920-16
Board Meeting 20200422
Type of Gift Donor Estimated Value of Gift Purpose of Gift/Benefit to District Prepared by D Number Budget Implications
Jennifer Jackson, PrincipalClifton Middle School
Jennifer Jackson, PrincipalClifton Middle School
Kirk McGinnis, PrincipalMonrovia High School
Kirk McGinnis, PrincipalMonrovia High School
9
10
1
2
3
4
5
6
7
8
To be used for the benefit of students and staff at Clifton Middle School
To be used for the benefit of students and staff at Monrovia High School
$116.00
$67.00
$71.62
Lifetouch
Neil and Maritza Travanti
Ohiopyle Prints, Inc.
To be used for the benefit of students and staff at Clifton Middle School
D0422081
D0422083
D0422082
Check
Check
Check
Increases site donation account
Increases site donation account
Increases site donation account
Check Edison International Increases site donation account$700.00
To be used for the benefit of students and staff at Monrovia High School
D0422084
29
Agenda Item Details
Meeting Date: 2020-04-22 19:00:00
AGENDA ITEM TITLE:
5. 19/20-2136 - DISTRICT CASH RECEIPTS
RECOMMENDATION
The Board of Education is requested to receive District cash receipts; Deposit ReportNo. 38 deposited April 9, 2020 for a total amount of $347,804.01.
Rationale:The District cash receipts are presented to keep the Board apprised of all monetarytransactions not processed through wire transfers from the Department of Finance orthe Los Angeles County Office of Education.
Background:
Budget Implication ($ Amount):Budget adjustments will be made if the funds received are not currently in thebudget.
Legal References:
Additional Information:A copy of Deposit Report #38 is attached.
ATTACHMENTS
BA Item 2136(b) Deposit Rpt #38 4-22-20.pdf
30
DEPOSIT REPORT 4/9/2020 DEP #38
ACCOUNT AMOUNT
01.0-00000.0-00000-00000-8650-6020022 9,379.03$ Leases & Rentals/Tech
01.0-00000.0-00000-00000-8699-0000000 845.98 Other Local Income
01.0-00000.0-00000-27000-4390-3060000 140.16 Abate/Reimb./Supplies
01.0-00000.0-00000-82000-5510-4080000 306.97 Abate/Utilities/MHS Pool
01.0-00000.0-00000-82000-5520-4080000 1,463.85 Abate/Utilities/MHS Pool
01.0-00000.0-00000-82100-8650-6010040 2,268.00 Leases & Rentals/Labor
01.0-34100.0-00000-00000-8699-0000000 3,219.76 Workability II
01.0-34100.0-00000-00000-9200-0000000 15,311.26 P/Y Accounts Receivable
01.0-81500.0-00000-81100-5630-4080000 7,167.86 Abate/Reimb./MHS Pool
01.0-90108.1-00000-00000-8699-0000000 7,020.00 Tutoring Program
01.0-90109.0-00000-00000-8699-2020000 118.00 Donations
01.0-90109.0-00000-00000-8699-3060000 1,458.00 Donations
01.0-90109.0-00000-00000-8699-6010014 500.00 Donations
01.0-90109.0-00000-00000-8699-6010050 700.21 Donations
01.0-90112.0-00000-00000-8699-0000000 2,500.00 Donations/MEO
01.0-90124.0-00000-00000-8699-2050000 455.00 Donations/Arts/WR
01.0-90125.0-00000-00000-8699-2010000 127.26 Donations/PTA
01.0-90125.0-00000-00000-8699-3060000 907.00 Donations/PTA
01.0-90210.0-00000-00000-8650-3070000 187.00 Leases & Rentals
01.0-90210.0-00000-00000-8650-6000000 6,766.74 Leases & Rentals
01.0-90305.0-18030-00000-8699-3060000 120.00 Materials Contribution/Clifton
01.0-90501.0-00000-00000-8689-0000000 3,482.00 Village Program/Parent Contributions
01.0-90801.0-00000-00000-8689-0000000 3,625.00 Pupil Transportation
01.0-93100.0-00000-00000-8699-2010000 2,235.00 Donations/Camp Pali
01.0-93100.0-00000-00000-8699-2030000 800.00 Donations/Camp Pali
01.0-93100.0-11100-41000-5881-6010014 242.00 Abate/Refund/Astro Camp
Subtotal 71,346.08 General Fund
12.0-61050.0-00000-00000-8590-0000000 81,380.00 CSPP State Revenue
12.0-61050.0-00000-00000-8673-0000000 404.00 CSPP Parent Contributions
12.0-90109.0-00000-00000-8699-0000000 2,030.00 Donations
Subtotal 83,814.00 Child Development Fund
13.0-53100.0-00000-37000-4710-6010052 250.38 Abate/Reimb./Food
13.0-53100.0-00000-37000-8220-0000000 170,180.22 Federal Reimb. SNP
13.0-53100.0-00000-37000-8520-0000000 13,439.43 Statel Reimb. SNP
13.0-53100.0-00000-37000-8634-0000000 2,754.12 Food Service Sales
13.0-53203.0-00000-37000-8520-0000000 16.76 Statel Reimb. CACFP
Subtotal 186,640.91 Food Services Fund
25.0-95500.0-00000-00000-8681-0000000 4,410.48 Developer Fees
Subtotal 4,410.48 Capital Facilities Fund
63.0-90306.0-00000-00000-8639-6010052 924.80 Catering
63.0-90402.0-00000-00000-8689-0000000 500.00 International Student Program
Subtotal 1,424.80 Enterprise Fund
76.0-00000.0-00000-00000-9560-0000000 167.74 Voluntary Deductions
Subtotal 167.74 Payroll Clearance Fund
Total 347,804.01$ 31
Agenda Item Details
Meeting Date: 2020-04-22 19:00:00
AGENDA ITEM TITLE:
6. 19/20-3055 - PERSONNEL ASSIGNMENTS
RECOMMENDATION The Monrovia Unified School District Board of Education is requested to approvePersonnel Assignments Report #17.
Rationale:All personnel assignments are routinely reviewed and approved by the Board ofEducation.
Legal References:Education Code sections 35161, 44830-44831, 45103-45139; and Board Policy 4000Series.
Additional Information:
ATTACHMENTS
2020-04-22 Personnel Report 17.pdf
32
# Ratification* CorrectionG General FundC Categorical Fund
*Agenda Item 19/20-3055
A. EmploymentsNone
First Name Last Name ClassificationSite/ Department Action Rate of pay Range Step Hours Effective Position Program Percent
1 # Kimberlee Waters Occupational Therapist PPSCalifornia Family Rights Act (CFRA) $9144.66/mo 56 6 8 hrs./d.; 11 mo./yr. 4/7/20 - 7/15/20 001071 C 06500.0 100%
None
None
E. OtherNone
April 22, 2020
D. Changes of Status
B. Leaves of Absence
C. Resignations
Personnel Assignment Report #17
EMPLOYMENTS, LEAVES OF ABSENCE, RESIGNATIONS, CHANGES OF STATUS, OTHER (CLASSIFIED)
MONROVIA UNIFIED SCHOOL DISTRICT
33
Agenda Item Details
Meeting Date: 2020-04-22 19:00:00
AGENDA ITEM TITLE:
7. 19/20-3056 - QUARTERLY UNIFORM COMPLAINT
RECOMMENDATION The Board of Education is requested to receive a quarterly Williams UniformComplaint report.
Rationale:This quarterly report to the Board of Education will be used to summarize anycomplaints addressing insufficient instructional materials, teacher vacancies and/ormisassignment, and emergency or urgent facility conditions for the period of January1 to March 31, 2020.
Background:Education Code 35186 requires school districts to report publicly on a quarterly basisat a regularly scheduled meeting of the Governing Board any Uniform Complaintsaddressing insufficient instructional materials, teacher vacancies and/ormisassignment, and emergency or urgent facility conditions reported to the District. Acopy of this report will be sent to the county superintendent.
Budget Implication ($ Amount):There is no direct cost to the District.
Legal References:Education Code 35186.
ATTACHMENTS
Monrovia USD UCP Reporting 3rd quarter.pdf
34
Williams Lawsuit SettlementQuarterly Report on Uniform Complaints 2019-2020
District Name: Date:
Person completing this form: Title:
Quarter covered by this report (Check One Below):
1st QTR July 1 to September 30 2nd QTR October 1 to December 31 3rd QTR January 1 to March 31 4th QTR April 1 to June 30
Due 18-Oct 2019Due 17- Jan 2020Due 17-Apr 2020Due 17-Jul 2020
Date for information to be reported publicly at governing board meeting:
Please check the box that applies:
Nocomplaintswerefiledwithanyschoolinthedistrictduringthequarterindicated above.
Complaintswerefiledwithschoolsinthedistrictduringthequarterindicatedabove. The following chart summarizes the nature and resolution of these complaints.
Number of Complaints Received in Quarter
Number of Complaints Resolved
Number of Complaints Unresolved
Instructional Materials
Facilities
Teacher Vacancy and Misassignment
TOTAL
Print Name of District Superintendent
Signature of District Superintendent Date
Return the Quarterly Summary to: Williams Legislation Implementation Project LosAngelesCountyOfficeofEducationc/o Kirit Chauhan, Williams Settlement Legislation 9300ImperialHighway,ASM/WilliamsECW284Downey, CA 90242
Telephone: (562) 803-8382FAX: (562) 803-8325E-Mail: [email protected]
Rev.07-30-19
35
Agenda Item Details
Meeting Date: 2020-04-22 19:00:00
AGENDA ITEM TITLE:
1. 19/20-3057 – RESOLUTION RECOGNIZING APRIL 20-24, 2020, AS“ADMINISTRATIVE PROFESSIONALS WEEK,” AND APRIL 22, 2020, AS“ADMINISTRATIVE PROFESSIONALS DAY.”
RECOMMENDATION The Board of Education is requested to adopt resolution No. 1920-18, “RecognizingApril 20-24, 2020 as Administrative Professionals (Secretaries) Day.”Motion by _________, seconded by __________ Vote ______Board Member Gililland____, Board Member Lockerbie____, Board MemberTravanti____Board Member Wong____, Board President Hammond____
ATTACHMENTS
04222020ResolutionAdminProRecognition.pdf
36
MONROVIA UNIFIED SCHOOL DISTRICT RESOLUTION NO. 1920-18
ADMINISTRATIVE PROFESSIONALS (SECRETARIES) RECOGNITION WHEREAS, the Monrovia Unified School District is committed to provide
powerful and productive learning experiences for all students; and WHEREAS, the commitment to excellence depends largely upon the work of
dedicated and professional employees; and WHEREAS, Administrative Professionals are the face of the school and district
and are usually the first contact that parents and community members have with our school district. It is through them that community members and parents form positive impressions of our schools and the work that is accomplished in the district; and
WHEREAS, Sr. Executive Assistants, Administrative Assistants, Secretaries and
Clerical staff provide exceptional services which are vital to the staff and students of Monrovia Unified School District.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Education does hereby recognize April 20-24, 2020 as Administrative Professionals (Secretaries) Week and Wednesday, April 22, 2020 as Administrative Professionals (Secretaries) Day in Monrovia Unified School District. ADOPTED, SIGNED AND APPROVED THIS 22nd day of April 2020. Monrovia Board of Education: Rob Hammond President _____________________________________ Bryan Wong, Vice-President _____________________________________ Maritza Travanti, Clerk _____________________________________ Ed Gilliland, Member _____________________________________ Selene Lockerbie, Member _____________________________________
37
Agenda Item Details
Meeting Date: 2020-04-22 19:00:00
AGENDA ITEM TITLE:
2. 19/20-3058 - RESOLUTION IN HONOR OF “SCHOOL HEALTH SERVICESAPPRECIATION WEEK” AND “NATIONAL SCHOOL NURSE DAY”
RECOMMENDATION The Board of Education is requested to adopt Resolution 1920-19, declaring May 4-8, 2020, as “School Health Services Appreciation Week” and that May 06, 2020, isrecognized as “National School Nurse Day"; to recognize and honor the contributionof school nurses and health clerks to quality education in the State of California andthe Monrovia Unified School District.Motion by _________, seconded by __________ Vote ______Board Member Gililland____, Board Member Lockerbie____, Board MemberTravanti____Board Member Wong____, Board President Hammond____
Rationale:
ATTACHMENTS
04222020School Nurse Day Resolution.pdf
38
MONROVIA UNIFIED SCHOOL DISTRICT RESOLUTION NO. 1920-19
“SCHOOL HEALTH SERVICES APPRECIATION WEEK” AND “NATIONAL SCHOOL NURSE DAY”
WHEREAS, school nursing is a specialized practice that promotes the well-
being, academic success, health, and life-long achievement of students; and
WHEREAS, school nurses and health clerks act as a liaison to the school
community, parents, and health care providers by promoting wellness and improving health outcomes; and
WHEREAS, school nurses conduct screening and immunization programs;
determine reasons for absences; provide prescribed care for students with special needs; provide health education for students, staff, and families; assist parents with referrals for medical exams, confidential services, and mental health evaluations; compile statistics and records; and
WHEREAS, school nurses and health clerks protect students’ physical,
emotional and education well-being by caring for students who become ill, injured, or are in emotional distress; by detecting and reporting child abuse; and
WHEREAS, school nurses supervise and train unlicensed school personnel on
medication management, common illness, injury response, and preparation for disasters and emergencies.
NOW, THEREFORE, BE IT RESOLVED, that the Monrovia Unified School District declares May 4-8, 2020, as “School Health Services Appreciation Week” and that May 6, 2020, is recognized as “National School Nurse Day” and honors the contribution of school nurses and health clerks to quality education in the State of California and the Monrovia Unified School District. ADOPTED, SIGNED AND APPROVED THIS 22nd day of April 2020. Monrovia Board of Education: Rob Hammond President _____________________________________ Bryan Wong, Vice-President _____________________________________ Maritza Travanti, Clerk _____________________________________ Ed Gilliland, Member _____________________________________ Selene Lockerbie, Member _____________________________________
39
Agenda Item Details
Meeting Date: 2020-04-22 19:00:00
AGENDA ITEM TITLE:
3. 19/20-3059 RESOLUTION IN HONOR OF MONROVIA "NATIONAL TEACHERAPPRECIATION WEEK", AND "NATIONAL DAY OF THE TEACHER"
RECOMMENDATION The Board of Education is requested to adopt a Resolution 1920-20, declaring May5, 2020, as "National Day of the Teacher," and May 4-8, 2020, as National TeacherAppreciation Week and all citizens are urged to participate in observances thatexpress their appreciation for teachers.Motion by _________, seconded by __________ Vote ______Board Member Gililland____, Board Member Lockerbie____, Board MemberTravanti____Board Member Wong____, Board President Hammond____
ATTACHMENTS
04222020ResolutionTeacher.pdf
40
MONROVIA UNIFIED SCHOOL DISTRICT RESOLUTION NO. 1920-20
IN HONOR OF “NATIONAL TEACHER APPRECIATION WEEK”, AND “NATIONAL DAY OF THE TEACHER”
WHEREAS, teachers mold future citizens through guidance and education; and
WHEREAS, teachers spend countless hours preparing lessons, evaluating
progress, counseling and coaching students and performing
community service; and
WHEREAS, our community recognizes and supports its teachers in educating
the children of this community; and
WHEREAS, the dedication of teachers should be recognized and celebrated. NOW, THEREFORE, BE IT RESOLVED, that the Monrovia Unified School District declares May 5, 2020, as “National Day of the Teacher”, and May 4-8, 2020 as National Teacher Appreciation Week and all citizens are urged to participate in observances that express their appreciation for teachers. ADOPTED, SIGNED AND APPROVED THIS 22nd day of April 2020. Monrovia Board of Education: Rob Hammond President _____________________________________ Bryan Wong, Vice-President _____________________________________ Maritza Travanti, Clerk _____________________________________ Ed Gilliland, Member _____________________________________ Selene Lockerbie, Member _____________________________________
41
Agenda Item Details
Meeting Date: 2020-04-22 19:00:00
AGENDA ITEM TITLE:
4. 19/20-3060 – MEMORANDUM OF UNDERSTANDING BETWEEN MONROVIAUNIFIED SCHOOL DISTRICT (MUSD) AND CALIFORNIA STATE POLYTECHNICUNIVERSITY, POMONA
RECOMMENDATION The Board of Education is requested to approve a Memorandum of Understanding(MOU) between Monrovia Unified School District and California State PolytechnicUniversity Pomona, (Cal Poly Pomona), commencing July 01, 2020 through June 30,2023.Motion by _________, seconded by __________ Vote ______Board Member Gililland____, Board Member Lockerbie____, Board MemberTravanti____Board Member Wong____, Board President Hammond____
Rationale:Board approval of the Memorandum of Understanding will allow Cal Poly Pomona topartner with Monrovia Unified School District in offering programs to teachers andteacher intern candidates. Cal Poly Pomona, agrees to provide the universitysupervision of each participating intern candidate and the required coursework for thepreliminary credential. The District agrees to provide each intern with support andfeedback.
Background:By approving this agreement the District will offer the opportunity for teachercandidates to develop their teaching skills in an on-site classroom environment. Acombination of practice, seminars, coursework and close continuous supervision bythe Cal Poly Pomona education faculty and our District cooperating teacher willgreatly enrich the teaching competency for each intern. This program will greatlyenhance our ability to recruit in much needed areas.
ATTACHMENTS
Monrovia USD - MASTER Student Teaching and Internship Agreements LR-PSS 3-2020 Cal Poly Pomona.pdf
42
Page 1 of 11 LR-PSS 3/2020
#1483
CALIFORNIA STATE POLYTECHNIC UNIVERSITY, POMONA
STUDENT TEACHING AND INTERNSHIP AGREEMENTS
This AGREEMENT entered into on April 10, 2020 by and between the State of California through the Board of Trustees of the California State University (CSU), on behalf of California State Polytechnic University, Pomona, hereinafter called State or State University, and School District as noted below, hereinafter called the District, and collectively referred to as party or parties:
WITNESSETH
WHEREAS, under the California Education Code Section 44450, et seq., the governing board of any District is authorized to enter into agreements with a State University accredited by the State Board of Education as a teacher-education institution, to provide educational fieldwork experiences through practice teaching and internships for the students enrolled in teacher training curricula of the State University; and WHEREAS, the District is authorized to enter into agreements with the State, to provide teaching experience through field experience, practice teaching and paid internships to students enrolled in teacher training curricula of the State University; and WHEREAS, Student observers or Fieldwork or Early field experience includes the following activities: Early Childhood Practicum, Novice Clinical Practice, Education Administration fieldwork as described on Exhibit A, Teaching Programs attached hereto; and WHEREAS, Student Teaching/Clinical Practice includes the following programs: Education Specialist Credentials, Multiple Subject Credentials, and Single Subject Credentials, as described in Exhibit A, Teaching Programs attached hereto; and WHEREAS, paid internship includes the following programs: Education Specialist Credentials, Multiple Subject Credentials, Single Subject Credentials, and Education Administration Interns, as described in Exhibit A, Teaching Programs attached hereto; and WHEREAS, the District and University wish to establish an internship program, as provided in Education Code Section 44321 and meeting the provisions of the statutes and regulations of the Commission on Teacher Credentialing, whereby University intern students will be placed in District schools. WHEREAS, it has been determined between the parties hereto that the payments to be made to the District under this agreement do not exceed the actual cost to the District of the services rendered by the District; and WHEREAS, the honorarium or payment provided herein is intended to be transmitted promptly by the District to the supervising teacher as compensation for and recognition of services performed for the student teacher/teacher candidate in the supervisory teacher’s charge. 43
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NOW, THEREFORE, it is mutually agreed between the State and the District as follows.
SPECIAL PROVISIONS
The State University and the District are as follows: STATE UNIVERSITY
California State Polytechnic University, Pomona 3801 West Temple Avenue Pomona, CA 91768 And SCHOOL DISTRICT Monrovia Unified School District 325 E. Huntington Drive Monrovia, CA 91016 The TERM of the Agreement shall be for approximately three (3) fiscal years, beginning July 1, 2020 through June 30, 2023. This agreement is valid and enforceable only if funds are made available for 2020/2021, 2021/2022 and 2022/2023 fiscal year’s Budget Act for the purpose of this program. The SERVICES for standard Clinical Practice to be provided by District to University shall not exceed sixteen (16) weeks of practice teaching. The STATE shall pay the DISTRICT for cooperating teachers for standard Clinical Practice if it’s merited for one of the programs listed above at the rate of $350.00 per student, which may increase based on funds available. The SERVICES for Intern teachers to be provided by the District shall be for the period covered by the Intern contract between the Intern and the District while Intern-eligible by University.
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GENERAL TERMS
Placement of Student Teacher Candidates 1. The District shall provide to State University student teacher candidates field experience through
practice teaching in schools and classes of the District not to exceed the units of practice teaching set forth in the Special Provisions. Such practice teaching shall be provided in such schools or classes of the District and under the direct supervision and instruction of such employees of the District, as the District and the State through their duty-authorized representatives may agree upon.
The District may at its sole discretion, refuse to accept for practice teaching any student teacher candidate of the State University assigned to practice teaching in the District. Upon request of the District, at its sole discretion, the State shall terminate the assignment of any student teacher candidate of the State University to practice teaching in the District. “Practice teaching” as used herein and elsewhere in this agreement means active participation in the duties and functions of classroom teaching under the direct supervision and instruction of employees of the District holding valid credentials issued by the State Board of Education, California Commission on Teacher Credentialing, other than emergency or provisional credentials, authorizing them to serve as classroom teachers in the schools or classes in which the practice teaching is provided.
2. The State will pay the District for the performance by the District of all services required to be performed under this agreement at the amount set forth in Special Provisions.
Each semester of practice teaching for elementary and secondary schools shall be a full-time practice teaching experience or its equivalent. Student teaching shall normally provide for a full day’s experience or its equivalent to five days per week. Any deviation from this definition of assignment must be consistent with State University policy and can be made only with the approval of the State University.
3. An assignment of a student teacher candidate of the State University to practice teaching in schools or classes of the District shall for approximately sixteen (16) weeks, but a student teacher candidate may be given more than one assignment by the State University to practice teaching in such schools or classes. The assignment of a student teacher candidate of the State University to practice teaching in the District shall be deemed to be effective for purposes of this agreement as of the date the student teacher candidate presents to the proper authorities of the District the placement letter or other document given the student teacher candidate by the State University commencing such assignment, but not earlier than the date of such assignment as shown on such letter or other document. In the event the assignment of a student teacher candidate of the State University to practice teaching is terminated by the State University or the District following due process, the District shall receive payment on account of such student teacher candidate prorated by the number of weeks worked. Absences of a student teacher candidate from assigned practice teaching shall not be counted as absences in computing the semester units of practice teaching provided by the District.
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4. In the event the District offers the student teacher candidate a short- or long-term substitute-teaching assignment, the State University shall determine the length of unsupervised Clinical Practice days of the substitute-teaching assignment, if the student teacher candidate is or will be in his/her official solo period, and if the student teacher candidate has demonstrated student success as a student teacher candidate.
5. Within a reasonable time following the close of each semester session of the State University, the
State shall provide payment directly to the District, at the rate provided herein, for all units of practice teaching provided by the District under and in accordance with this agreement during said semester.
The State will pay the amount due each semester from monies made available for such purpose by or pursuant to the laws of the State.
Student inquires: CEIS-Office of Clinical Practice California State Polytechnic University, Pomona 3801 West Temple Avenue Pomona, CA 91768 909-869-4300 telephone Contract inquires: Procurement and Support Services 909-869-3391 telephone
6. Notwithstanding any other provisions of this agreement, the University shall not be obligated by this agreement to pay the District any amount in excess of the services rendered.
Placement of Interns 1. University intern students, certified as qualified and competent by University to provide intern
teaching services to District, may, at District’s discretion, be accepted and assigned to its schools for services as intern teachers (Interns). University and District shall coordinate the process of selection and placement of Interns. The District will place an Intern in a classroom appropriate to their Intern Credential Authorization. University reserves the right to make the final determination on any Intern’s acceptance into the Program, while District reserves the right to make the final determination on any Intern's employment. Neither University nor District shall discriminate in the selection of, or acceptance or participation by any Intern pursuant to this Agreement because of race, color, national origin, religion, sex, sexual orientation, handicap, age, veteran's status, medical condition, marital status, or citizenship, within the limits imposed by law.
2. Program Requirements. Each candidate Intern accepted into the Program will be required to
meet the following qualifying criteria: a. Recommendation to the Program by a District or University designee; and b. Interview and screening by District staff, including a background check, principal/teacher panel
interview and paper screening, Department of Justice fingerprint clearance, and a baccalaureate degree from an accredited institution; and
c. Interview and screening by University staff, including a personal interview, written self-evaluation regarding teaching and learning, and verification of coursework and prior experience with K-12 students in a multicultural, multilingual setting; and
d. Interview with the University Intern Coordinator or a lead faculty member for the Program; and
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e. Prior to beginning the Program, all Interns must have passed the CBEST exam, met the U.S. Constitution requirement and verified subject matter competence by completion of a CTC approved program of coursework or passage of the appropriate State content area exam (CSET); and
f. All Bilingual Authorization candidates/Interns must have passed a written and oral exam and have completed academic coursework in the identified language.
3. Intern Employment Status. Interns shall be District employees for all purposes, including for the
payment of any federal, state, or local income or occupational taxes, FICA taxes, unemployment compensation or workers’ compensation contributions, vacation pay, sick leave, retirement benefits or any other payments or benefits for or on behalf of Interns.
4. Reservation of Right to Payment. Pursuant to Education Code Section 44462, University and/or
District reserves the right to request an adjustment of up to 1/8 or 12.5% of the Interns’ salary to cover supervision services pursuant to this Agreement.
5. Advisory Committees. District and University will collaborate through the Cal Poly Pomona
Intern Advisory Committee comprised of community members, institutional administrators, teachers, faculty members, and at least one Intern representative, which will serve to provide guidance and support for the Program. In lieu of meetings, online communications/emails requesting or discussing information may be used.
6. Program Support. To support Interns, District and University will each provide a qualified
“Support Provider”/”Site Coach” to assist each Intern in the Program. The District’s support provider is also referred to as the “Site Coach”, and the University’s support provider is also referred to as the “University Field Supervisor”. A minimum of 144 hours of support/mentoring and supervision shall be provided to each intern teacher per school year with an additional 45 hours of support and supervision provided to an intern who enters the program without a valid English Learner authorization. The support and supervision will be a shared responsibility of the District and University. It is understood that the Intern, due to the nature of being the teacher of record the vast majority of these support/mentoring hours would through the school site and employing district opportunities.
In the case of itinerant assignments, whereby an intern must travel to several schools within a district to provide services (e.g., music, APE), the District shall provide a contact at each school site (e.g., site administrator) who can provide to the itinerant intern teacher student information such as special needs, accommodations, or other instructional information needed for the intern to meet the needs of all students. Each “Site Coach” must: possess a valid credential to teach, supervise, and/or administer in the grade level supervised; have three (3) years’ experience as a successful practitioner or administrator; hold EL Authorization; be able to demonstrate effective instruction of adult populations; and understand and support the policies and philosophy of the University Program. District “Site Coaches” are to meet with the Intern at least weekly to discuss/review the Interns progress and respond to questions to enhance the Interns knowledge and skill. The District “Support Provider/Site Coach” will be paid a one-time stipend directly, by Cal Poly Pomona. Stipend payments will only be made upon completion of support provider duties for the academic year and when required paperwork has been submitted to the Cal Poly Pomona Teacher Intern Office.
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District’s “Site Coaches” and the University’s “Field Supervisors” will meet with Interns regularly throughout each semester of their Clinical Practice (Intern Supervision). They will: a. Offer constructive suggestions on improving teaching skills, including written and oral
observations about classroom performance; and b. Review lesson plans both before and after classroom activities take place, teaching Interns
how to design and implement lesson plans with an emphasis on accommodations and/or modifications for English Learners or students with special needs; and
c. Assist Interns with curriculum selection and design appropriate to the diverse student population in the classrooms; may include assessing language needs and progress of EL learners in the intern classroom and support for language accessible instruction; and
d. Ensure Interns obtain knowledge of State frameworks and Common Core State standards in appropriate academic disciplines and how to adapt them for K-12 content, English Learners and students with special needs; and
e. Assist Interns with the rudiments of teaching; may include in-class modeling and coaching as needed; and
f. Assist Interns with classroom management techniques and classroom organization; and g. Assist Interns with various approaches to discipline and how to maintain a positive climate
for learning and a safe classroom environment; and h. Verify contacts with Interns and complete any surveys about the Intern or the Intern Program.
District’s “Site Coach” and University’s “University Field Supervisor” will meet without the Intern periodically, as needed, during an Intern’s Program to discuss the Intern’s progress. Prior to the Intern teaching experience, the University will conduct program orientation seminars for Interns, typically during Intern Interviews and training opportunities for District Support Providers/Site Coaches (in-person meetings, phone or an online format will be available), in addition to any training/orientations the District might provide. Support Providers may need to participate in annual or periodic training/orientations for their role as a Support Provider and complete a university and a state intern support provider survey and any requested reviews of the Intern they are supporting. District will include Interns in appropriate District support programs and provide training in regularly scheduled staff development activities. District will provide appropriate release time from teaching responsibilities for Interns to complete necessary classroom observations of credentialed teachers, and provide appropriate release time for Interns to attend classes at Cal Poly Pomona, to complete their credential and program requirements. District will allow video capture or synchronous video observation by the University field supervisor as part of or in lieu of on-site observations. University Field Supervisors will visit Interns in their classrooms on a regularly scheduled basis to monitor each Intern’s progress. The Field Supervisors will complete required Clinical Practice procedures and an additional Supervision Log if the intern continues in placement beyond required Clinical Practice to complete credential program requirements.
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7. Academic Responsibility. University shall have exclusive control over all academic issues, which shall include, without limitation: selection of course content and required textbooks; delivery of instructional programs; selection and approval of faculty; admission, registration, and retention of Interns; evaluation of Interns’ prior education; evaluation of Interns’ academic progress; scheduling courses; awarding academic credit; and conferring degrees.
8. Duration of Internship. Once a student has been accepted as an Intern by District, and if the
student remains in good standing in the Program at University and within the District’s policies and performance standards, the Intern will be allowed to finish his/her internship at the District. However, an Intern who performs below acceptable District or University standards, after appropriate support and advice efforts have been conducted, may be removed from the paid internship position by the District or removed from the Program by the University in consultation with the District. All services provided by University and District pursuant to this Agreement shall terminate upon an Intern's termination of participation in the University's Program or upon University discontinuing the Program.
9. Assessment. Assessment of Intern competence is a joint responsibility of University and District.
Each Intern will receive informal performance assessment/consultation by the District Support Provider and formal performance assessment/consultation from the University Field Supervisor throughout the period of the internship. At the end of the internship program, the University Field Supervisor may consult with the District Support Provider and University Intern Program may request the Support Provider to complete a summary of progress of the Intern to assist in the determination of the University in making a recommendation as to whether the Intern is ready for independent teaching. The University Field Supervisor will provide their recommendation to University’s Credential Services Office which will determine the Intern’s competence relative to the California Commission on Teacher Credentialing program standards for the specific credential the Intern is seeking to obtain. The final recommendation of competence of an Intern for applying for a teaching credential is by the University. Any forms completed by the District or Support Provider will belong to University as student records will be kept on file in the CEIS Credential Services Office at the University.
10. Relationship of the Parties. Nothing in this Agreement is intended nor shall be construed to create an
employer/employee relationship, or a joint venture, partnership or agency relationship between parties.
11. Publicity. Neither University nor District shall cause to be published or disseminated any
advertising materials, either printed or electronically transmitted, which identifies the other party or its facilities with respect to this Agreement, without the prior written consent of the other party. In addition, neither party may use the names, logos, or trademarks of the other party without its prior written consent.
12. Records. It is understood and agreed that all records, other than Intern evaluation records and
information, shall remain the property of District. Interns’ student records shall remain the property of University.
13. Entire Agreement and Severability. If a court or arbitrator holds any provision of this Agreement
to be illegal, unenforceable, or invalid, the remaining provisions will not be affected. This Agreement contains the entire Agreement between the parties pertaining to the transaction and may not be amended unless in writing, signed by both parties.
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14. Assignment. Neither party shall assign its rights or delegate its duties under this Agreement
without the prior written consent of the other party.
District will designate a District Coordinator/Contact Person to ensure supervisory and support assistance to Interns prior to finalizing this Agreement. The designated District Coordinator for the purposes of this Agreement will be:
Name: Title: Email: Phone: Fax:
15. Notices. All notices or other communications given under this Agreement will be in writing and
sent to the addressee listed below (unless a party has changed its address by giving notice), and will be effective upon receipt if delivered personally or by overnight mail, or effective three days after mailing if by certified mail, return receipt requested.
To University:
Procurement and Support Services California State Polytechnic University, Pomona 3801 West Temple Avenue, Bldg. 75 Pomona, CA. 91768 Telephone (909) 869-3391 Facsimile (909) 869-5475 Email: [email protected]
To District:
Name: Claudia Granger
Title: Placements & Contracts
Monrovia Unified School District
325 E. Huntington Drive
Monrovia, CA 91016 Phone: (626) 471-2022
Fax: (626) 471-2013
Email: [email protected] 16. Representations. Each party represents that: (a) it will abide by all applicable federal, state, or
local statutes or regulations; (b) the individual signing this Agreement has the authority to do so; and (c) it has the ability and authority to perform each of its obligations under this Agreement. These representations will continue after the Agreement terminates.
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INSURANCE 1. The University and District shall secure and maintain at all times during the term, at their respective
sole expense, professional general liability insurance covering themselves and their respective employees.
• Such coverage provided by the University and District may be afforded via commercial
insurance, self-insurance, a captive, or some combination thereof at limits of at least $1,000,000 per occurrence. Such insurance shall not be cancelable except upon 30 days prior written notice to the other party. Such coverage shall be primary and non-contributory. Upon either party’s request, the other party shall provide a certificate of insurance evidencing such coverage.
• Comprehensive or Commercial Form General Liability Insurance (contractual liability
included) with limits as follows: 1) Each Occurrence $1,000,000 2) General Aggregate $3,000,000
• The University and District shall each secure and maintain at all times during the term of their contract, at their respective sole expense, workers’ compensation and employers’ liability insurance covering their respective employees. University CSURMA provides Workers’ Compensation coverage for all registered CSU students who are pursuing a professional credential in Education (including teaching) while participating in this program. Such coverage provided by either the University and/or District may be afforded via commercial insurance or self-insurance.
• Business Liability Insurance for owned, scheduled, non-owned or hired automobiles with a
combined single limit no less than One Million Dollars ($1,000,000) per occurrence. The University and District shall further provide for thirty-day (30) advance written notice of any modification, change or cancellation of any of the above insurance coverage’s.
2. The University shall self-insure its activities in connection with this Agreement by maintaining
programs of self-insurance as follows:
THE CALIFORNIA STATE UNIVERSITY GENERAL LIABILITY, WORKERS’ COMPENSATION, PROPERTY, PROFESSIONAL LIABILITY, AND AUTOMOBILE LIABILITY SELF-INSURANCE PROGRAM The State of California has elected to be self-insured for its general liability, workers’ compensation, professional liability, motor vehicle liability, and property exposures through an annual appropriation from the General Fund. As a State agency, the California State University, Office of the Chancellor, the Trustees, and its system of campuses are included in this self-insured program. The Office of Risk Management in the Chancellor’s Office administers the general liability, workers’ compensation, property, and professional liability programs. The State Office of Risk and Insurance Management administers the motor vehicle liability program.
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Under this form of insurance, the State and its employees (as defined in Section 810.2 of the Government Code) are insured for any tort liability that may develop through carrying out official activities, including state official operations on non-state-owned property. Should any claims arise by reason of such operations or under an official contract or license agreement, they should be referred to the California State University, Office of Risk Management, 401 Golden Shore, 5th Floor, Long Beach, CA 90802-4210.
GOVERNING LAW
This Agreement will be governed by the laws of the State of California and shall in all respects be interpreted enforced and governed by California laws.
INDEMNIFICATION Pursuant to the provisions of Section 895.4 of the California Government Code, each party agrees to indemnify and hold the other harmless from all liability for damage to persons or property arising out of or resulting from negligent acts or omissions of the indemnifying party.
The District shall defend, indemnify and hold the University, its officers, employees, and agents harmless from and against any and all liability, loss, expense or claims for injury or damages caused by or result from the negligent or intentional acts or omissions of the District, its officers, employees, or agents arising out of the performance of this Agreement The University shall defend, indemnify and hold the District, its officers, employees, and agents harmless from and against any and all liability, loss, expense or claims for injury or damages caused by or result from the negligent or intentional acts or omissions of the University, its officers, employees, or agents arising out of the performance of this Agreement
FINGERPRINTING/BACKGROUND CHECKS
In accordance with California Education Code Section 44320 (d), each credential candidate prior to assignment to District must obtain at their sole expense a “Certificate of Clearance,” which includes a complete Live Scan Service. The State University will ensure that students receive a Certificate prior to beginning their assignment in the District.
TUBERCULOSIS
In accordance with California Education Code Section 49406, each credential candidate prior to assignment to District must obtain at their sole expense an examination within the District timeframe to determine that he or she is free of active tuberculosis, by a licensed physician or surgeon prior to beginning their assignment in the District.
GENERAL PROVISIONS This Agreement: (a) will be binding and enforceable by the parties and their representative successors or assigns , but not by any individual or organization not a party to this Agreement; (b) may be executed in counterparts and effective with original or facsimile signatures; (c) will be governed by California law; and (d) has been executed at Pomona, California.
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IN WITNESS WHEREOF, this agreement has been executed by the parties hereto, effective the date above written. CALIFORNIA STATE POLYTECHNIC UNIVERSITY, POMONA BY: _____________________________________________ DATE: ________________ Lorraine A. Rodriguez, C.P.M. Contract Administrator Procurement and Support Services
MONROVIA UNIFIED SCHOOL DISTRICT
BY: ____________________________________________ DATE: ________________ Signature of Authorized District Official
_____________________________________________ Print name and title of Authorized District Official
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Agenda Item Details
Meeting Date: 2020-04-22 19:00:00
AGENDA ITEM TITLE:
5. 19/20-5041 – BOARD BYLAW 9122, SECRETARY
RECOMMENDATION The Board of Education is requested to receive for first reading Board Bylaw 9122,Secretary, as recommended by the California School Board Association.
Rationale:As part of the Board of Education’s commitment to review and update all MUSDBoard Policies and Administrative Regulations, the Office of the Superintendent hasconducted its annual review of the department’s Board Policies and AdministrativeRegulations and is presenting another policy for review and approval.
Background:School districts receive regular policy updates from California School BoardsAssociation (CSBA) which are compared to existing policies to determine the extentof modification that is needed. This reviewed policy is updated as recommended byCSBA as Board Bylaw 9122, Secretary. This policy has been reviewed by theappropriate instructional stakeholders prior to presenting it for Board review andapproval. Additionally, Board President Rob Hammond has reviewed this BoardPolicy and has made no further adjustments.
Additional Information:A copy of the reviewed Board Bylaw 9122, Secretary, is attached.
ATTACHMENTS
9122 BB - First Reading April 22 2020.pdf
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MONROVIA UNIFIED SCHOOL DISTRICT Board Bylaw 9122
SECRETARY
The Governing Board shall appoint the Superintendent to serve as secretary to the Board. The secretary to the Board shall be responsible for maintaining an accurate and complete record of all Board proceedings and shall: 1. Prepare, distribute and maintain the Board agenda 2. Record, distribute and maintain the Board minutes 3. Maintain Board records and documents 4. Conduct official correspondence for the Board 5. As directed by the Board, sign and execute official papers 6. Perform other duties as assigned by the Board
Reviewed: April 22, 2020 (Adopted: February 28, 2007)
(Replaces: BB 9240 Secretary to the Board) (Reviewed: April 1977) (Adopted: 1964)
55
Agenda Item Details
Meeting Date: 2020-04-22 19:00:00
AGENDA ITEM TITLE:
6. 19/20-5042 – BOARD BYLAW 9123, VICE-PRESIDENT
RECOMMENDATION The Board of Education is requested to receive for first reading Board Bylaw 9123,Vice-President, as recommended by the California School Board Association.
Rationale:As part of the Board of Education’s commitment to review and update all MUSDBoard Policies and Administrative Regulations, the Office of the Superintendent hasconducted its annual review of the department’s Board Policies and AdministrativeRegulations and is presenting another policy for review and approval.
Background:School districts receive regular policy updates from California School BoardsAssociation (CSBA) which are compared to existing policies to determine the extentof modification that is needed. This reviewed policy is updated as recommended byCSBA as Board Bylaw 9123, Vice-President. This policy has been reviewed by theappropriate instructional stakeholders prior to presenting it for Board review andapproval. Additionally, Board President Rob Hammond has reviewed this BoardPolicy and has made no further adjustments.
Additional Information:A copy of the reviewed Board Bylaw 9123, Vice-President, is attached.
ATTACHMENTS
9123 BB - First Reading April 22 2020.pdf
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MONROVIA UNIFIED SCHOOL DISTRICT Board Bylaw 9123
VICE PRESIDENT
The Governing Board shall elect a vice president from among its members to serve as presiding officer in the absence of the president.
Reviewed: April 22, 2020 (Adopted: February 28, 2007) (Replaces: BB 9220 Vice-President of the Board)
(Reviewed: April 1977) (Adopted: 1964)
57
Agenda Item Details
Meeting Date: 2020-04-22 19:00:00
AGENDA ITEM TITLE:
7. 19/20-5043 – BOARD BYLAW 9124, CLERK
RECOMMENDATION The Board of Education is requested to receive for first reading Board Bylaw 9124,Clerk, as recommended by the California School Board Association.
Rationale:As part of the Board of Education’s commitment to review and update all MUSDBoard Policies and Administrative Regulations, the Office of the Superintendent hasconducted its annual review of the department’s Board Policies and AdministrativeRegulations and is presenting another policy for review and approval.
Background:School districts receive regular policy updates from California School BoardsAssociation (CSBA) which are compared to existing policies to determine the extentof modification that is needed. This revised policy is updated as recommended byCSBA as Board Bylaw 9124, Clerk. This policy has been reviewed by the appropriateinstructional stakeholders prior to presenting it for Board review and approval.Additionally, Board President Rob Hammond has reviewed this Board Policy and hasmade no further adjustments.
Additional Information:A copy of the proposed revised Board Bylaw 9123, Vice-President, is attached.
ATTACHMENTS
9124 BB - First Reading April 22 2020.pdf
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MONROVIA UNIFIED SCHOOL DISTRICT Board Bylaw 9124
CLERK
The Governing Board shall elect a clerk from its own membership at the annual organizational meeting. The duties of the clerk shall be to: 1. Certify or attest to actions taken by the Board when required. 2. Maintain such other records or reports as required by law. 3. Sign documents on behalf of the district as directed by the Board. 4. Serve as presiding officer in the absence of the president and vice president. 5. Notify Board members and members-elect of the date and time for the annual
organization meeting 6. Perform any other duties assigned by the Board. Revised: April 22, 2020
(Adopted: February 28, 2007) (Replaces: BB 9230 Clerk of the Board)
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Agenda Item Details
Meeting Date: 2020-04-22 19:00:00
AGENDA ITEM TITLE:
8. 19/20-5044 - RESOLUTION NO. 1920-17 "IN REMEMBRANCE OF THOSELOST TO GENOCIDE AND MAN’S INHUMANITY TO MAN"
RECOMMENDATION The Board of Education is requested to adopt resolution No. 1920-17, “InRemembrance of the Armenian Genocide and Man’s Inhumanity to Man.”Motion by _________, seconded by __________ Vote ______Board Member Gililland____, Board Member Lockerbie____, Board MemberTravanti____Board Member Wong____, Board President Hammond____
Rationale:California History-Social Science Content Standard 10.5.5 requires that students inthe public schools discuss human rights violations and genocide.
Background:As people around the globe seek self-determination, the Monrovia Unified SchoolDistrict affirms its commitment to the teaching of tolerance, understanding, and theappreciation of the diversity in our schools and community.
ATTACHMENTS
Those Lost to Genocide & Man's Inhumanity to Man 2020.pdf
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MONROVIA UNIFIED SCHOOL DISTRICT GOVERNING BOARD RESOLUTION NO. 1920-17
IN REMEMBRANCE OF THOSE LOST TO GENOCIDE AND MAN’S INHUMANITY TO MAN
WHEREAS, world history chronicles events during which mankind committed unspeakable horrors upon their fellow man; and WHEREAS, the History-Social Science Framework for California Public Schools requires the study of genocide; and WHEREAS, the Armenian Genocide, the Holocaust, the Rwandan Genocide, and the atrocities perpetrated by ISIL against religious and ethnic minorities in Iraq and Syria are only four examples from recent history that depict the atrocities committed by man; and WHEREAS, April 24, 2020, marks the 105th Commemoration of the Armenian Genocide; and WHEREAS, despite these atrocities, there are those who survived and who, even today, teach tolerance and understanding to prevent the darkest chapters of human history from recurring; AND WHEREAS, in December 2019, the U.S. Senate unanimously adopted S. Res.150 establishing, as a matter of U.S. policy, 1) the rejection of Armenian Genocide denial, 2) ongoing official U.S. government recognition and remembrance of this crime, and 3) support for education about the Armenian Genocide in order to help prevent modern-day atrocities; NOW, THEREFORE, BE IT RESOLVED, that in the spirit of remembrance, the Governing Board of the Monrovia Unified School District affirms its commitment to the teaching of tolerance, understanding, and the appreciation of the diversity in our schools and community. ADOPTED the 22nd day of April, 2020 MONROVIA UNIFIED SCHOOL DISTRICT GOVERNING BOARD
_________________________________ _________________________________ Rob Hammond, Board President Bryan J. Wong, Board Vice-President _________________________________ _________________________________ Maritza Travanti, Board Clerk Selene Lockerbie, Board Member __________________________________ Ed Gililland, Board Member
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Agenda Item Details
Meeting Date: 2020-04-22 19:00:00
AGENDA ITEM TITLE:
9. 19/20-5045 - RESOLUTION ORDERING REGULAR BIENNIAL GOVERNINGBOARD MEMBER ELECTION
RECOMMENDATION The Board of Education is requested to adopt Resolution No. 19/20-16, "Ordering aRegular Biennial Governing Board Member Election" on Tuesday, November 3, 2020.Motion by _________, seconded by __________ Vote ______Board Member Gililland____, Board Member Lockerbie____, Board MemberTravanti____Board Member Wong____, Board President Hammond____
Rationale:Pursuant to Education Code (EC) §5000, elections will be held on November 3,2020, to elect members to the governing boards in most of the school andcommunity college districts in Los Angeles County. In accordance with EC §5340,such governing board elections are required to be consolidated. Governing Boards ofdistricts scheduled to hold elections on this date are required to take action to initiatethe regular biennial governing board election by adopting a resolution ordering anelection. The adopted resolution must be returned to Los Angeles County Office ofEducation no later than May 15, 2020.
Background:The Monrovia Unified School District will have three (3) open seats on the Board ofEducation in November 2020. The term of office for each of these seats is four (4)years.
Budget Implication ($ Amount):The cost of the election is covered within current budget allocations at a projectedcost of $140,000 to the general fund.
Legal References:Education Code §5000 – 5340.
ATTACHMENTS
MUSD Resolution Ordering Governing Board Member Election 2020.pdf
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MONROVIA UNIFIED SCHOOL DISTRICTRESOLUTION NO. 1920-16
TO ORDER BIENNIAL GOVERNING BOARD ELECTION
Order of Election for the District of Los Angeles County, California.
RESOLUTION ORDERING GOVERNING BOARD MEMBER ELECTION
RESOLVED that pursuant to Education Code (EC) §§5000-5030, the Los Angeles County Superintendent of Schools
(County Superintendent) is hereby ORDERED to call an election for the purpose, and in accordance with the designations
contained in the following specifications of the Election Order made under the authority of EC §5302, §5304, and §5322.
SPECIFICATIONS OF THE ELECTION ORDER
The election shall be held on Tuesday, November 3, 2020. The polling hours shall be from 7:00 a.m. to 8:00 p.m on
multiple days at the Voting Centers leading up to Election Day.
The purpose of the election is to submit to the voters of the district the question of whether ____ members shall be
elected to the Governing Board of the District.
The Los Angeles County Registrar-Recorder/County Clerk (Registrar-Recorder) will perform all the duties incident to
the preparation for and holding of the above-mentioned election. The
District will pay the costs of the election. If any agency holds an election on November 3, 2020, the
District shall pay its pro rata share pertaining to the conduct of this election and
shall be under the provisions of the appropriate sections of the Education and Election Codes.
IT IS FURTHER ORDERED that the Clerk of the district is hereby directed to furnish two copies of this order to the
County Superintendent not less than 130 days prior to the date set for the election.
The foregoing Resolution and Order was adopted and affirmed by the Governing Board of
District of Los Angeles County, being the Board authorized by law to make the designations
contained therein, by formal vote as follows:
Ayes: ______
Clerk of the Governing Board
I hereby certify that the foregoing is a full, true, and correct transcript of a resolution duly adopted by the Governing
Board named therein at a duly constituted meeting of the said Governing Board, held on
, 2020, as it appears upon the minutes of the said meeting on , 2020.
Signed:
Clerk of the Governing Board
REGISTRAR-RECORDER INFORMATION
Public Notice Election Announcement
Listing of two (2) newspapers:
Attachment 1
Monrovia Unified School
3Monrovia Unified School
Monrovia Unified School
Monrovia Unified School
Monrovia Unified School
Signed:
April 22nd April 22nd
Pasadena Star News
Monrovia Weekly
Nays: ______ Absent: ______
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Agenda Item Details
Meeting Date: 2020-04-22 19:00:00
AGENDA ITEM TITLE:
10. 19/20-5046- PENDING BOARD ISSUES
RECOMMENDATION The Board of Education will receive status information on identified tasks and reviewissues of interest for future attention.
Rationale:To provide a schedule for updates regarding issues that are critical for the Board ofEducation as part of their priorities and goals.
Background:The Board will revise this document as they see fit. Items will be deleted as they arecompleted.
Additional Information:
ATTACHMENTS
Pending Board Issues - 042220.pdf
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Agenda Item J.10 19/20-5046 April 22, 2020
Subject: PENDING BOARD ISSUES
Prepared by: Katherine F. Thorossian, Ed. D., Superintendent
Action desired:
The Board of Education will receive status information on identified tasks and review issues of interest for future attention.
Rationale:
This agenda item affords an opportunity for the Board of Education to review the status of items that have been scheduled for Board consideration, raise issues or questions that have not been scheduled for discussion, and place issues in priority order for attention, consistent with the Board Vision.
Issue/Question/Request Status Next steps
Cyclical Reports LCFF / LCAP Annual review and revision of LCAP with input
from stakeholder groups. Awaiting LACOE guidance
Supt. Performance Objectives
Establish performance objectives for Superintendent Evaluation.
Annually by April
Review of Vision & Goals Review Vision & Goals and progress on the Strategic Plan.
Annually by April
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Agenda Item J.10 19/20-5046 April 22, 2020 Page 2
Issue/Question/Request Status Next steps Cyclical Reports (continued) Student Achievement: standards & plans for closing the achievement gap; investigation of model practices, demographic data, and multiple measures of achievement.
Educational Services Board Meeting Reports: 5/1/20 • Provide school climate survey results
regarding school safety 5/27/20 • Class of 2020 Report
• Homeless & Foster Youth Report (Board Update)
6/10/20: • Annual LCAP Public Review • Multiple Measures Report w/ LCAP data • GATE Program Report (Board Update)
6/24/20: • Music/Art Community Theater Report • Con Ap approval • LCAP Adoption • LCAP Federal Addendum
Technology Projects Staff technology standards & teaching plan – working with Educational Services.
May 2020
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Agenda Item J.10 19/20-5046 April 22, 2020 Page 3
Issue/Question/Request Status Next steps Cyclical Reports (Continued) Budget/ Enrollment/Staffing 2019-20 Budget Preparation Calendar:
• May 13, 2020: 2019-20 Student Attendance Report
based on P-2 ADA Report • May 21, 2020: 2020-21 Governor’s May Budget
Revision (Board Update) • June 10, 2020: 2020-21 LCAP Public Hearing • June 10, 2020: 2020-21 Adopted Budget Public
Hearing • June 24, 2020: 2020-21 LCAP Adoption • June 24, 2020: 2020-21 Budget Adoption
Board Walks (Board site visits)
Board Walks will resume in the 2020-2021 SY
Secondary schools in 2020-21 school years
Redevelopment/ Pass Through Funds
Board update after District receives information from the County.
Upon receipt of funds
Village Extended Day Program
Board Report on Village Program - Even years in Spring. Next report Spring 2022 67
Agenda Item J.10 19/20-5046 April 22, 2020 Page 4
Issue/Question/Request Status Next steps Long Range Plans Legislative Policy • Review legislative policy changes/updates
• Special Education funding 2019-20
MUSD Marketing • Receive guidelines on how to focus marketing efforts 2019-20
Facilities Needs Assessment Prioritized List
• Receive recommendations about the Facilities Master Plan needs assessment
In progress
Jt. Meeting with Monrovia City Council
• To collaborate and discuss matters of importance to both the City of Monrovia and the District
Working on potential dates
State of the Schools • Plans in progress October 7, 2020
Solar Panel Options • Revisit solar panel options throughout the District Seeking funding options
Amigos de los Rios • Status report on the results of the Prop 68 grant In progress
Lobbyist Efforts for MUSD • Discuss efforts of lobbyist group on behalf of the District
In progress
Issue/Question/Request Status Next steps Long Range Plans Regular Policy Review District Vision – 0000; Community Relations – 1000;
Administration – 2000; Board Operations – 8000; Board Bylaws – 9000
2019-20
Business Policies 2019-20 Human Resources Policies 2019-20 Educational Services Policies 2019-20 Pupil Personnel Services 2019-20
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