board of cooperative educational services · minutes of the regular meeting of the board of...

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BOARD OF COOPERATIVE EDUCATIONAL SERVICES

SECOND SUPERVISORY DISTRICT

COUNTIES OF MONROE AND ORLEANS

There will be a Regular Meeting of the Board of Cooperative Educational Services on Wednesday, May 10, 2017

at 7:00 p.m. in the Temp Medium Room of the Richard E. Ten Haken Educational Services Center,

3599 Big Ridge Road, Spencerport, New York 14559.

Anticipated Executive Session immediately following the regular board meeting to discuss collective negotiations

pursuant to article 14 of the Civil Service Law.

BOARD MEMBERS

Dennis Laba, President

R. Charles Phillips, Vice President

John Abbott

Linda Burlingame

John Heise

George Howard

Gerald Maar

Michael May

Constance Rockow

AGENDA

1. Call the Meeting to Order

2. Pledge of Allegiance

3. Agenda Item(s) Modifications

4. Approval of Minutes: April 12, 2017 Regular Meeting Minutes

5. Public Interaction

6. Financial Reports

1. Resolution to Accept Treasurer’s Report

2. Resolution to Accept WinCap Report

3. Internal Claims Exception Log

7. Audit Committee

Resolution to Approve 2017-18 Audit Committee members

8. Old Business

1. Capital Project Update (Campus Construction)

9. Board Presentation: Integrated Services Provided by Department of Exceptional Children

(Nicole Littlewood/Heather Malone)

10. New Business

1. First Reading of Policy 2310 Public Access to Records

2. First Reading of Various Policies for Annual Review

3. First Reading of District-Wide School Safety Plan (SAVE)

4. Resolution to Approve Chemical Hygiene Plan for 2017-18 School Year (Dobbertin)

5. Resolution to Approve Donation of Surface Plates, Lathe, Imperial IV Oven, Optics Table

6. Resolution to Adopt 2017-18 Proposed Adopted Budget

7. Resolution to Renew the ARAMARK Contract for a 3-year period effective July 1, 2017 and ending

June 30, 2020 based on the results of our RFP

May 10, 2017 Regular Board Meeting Agenda

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11. Personnel and Staffing

1. Resolution to Approve Personnel and Staffing Agenda

12. Bids/Lease Purchases

1. Resolution to Accept Cooperative Natural Gas Bid

2. Resolution to Accept Cooperative Pest Control Bid

3. Resolution to Accept Battery Bid

4. Resolution to Accept Monroe 2-Orleans BOCES participation in Cooperative bid with Erie 1

BOCES for FY 2017-2018 Distance Learning State Wide Agreements

5. Resolution to Accept Monroe 2-Orleans BOCES participation in Cooperative bid with Erie 1 BOCES

for FY 2017-2018 Instructional Technology State Wide Licensing Agreements

13. Executive Officer’s Reports

1. Albany D.S. Report

2. Local Update

14. Committee Reports

Labor Relations Committee (J. Abbott/J. Heise)

Legislation Committee (J. Heise/J. Abbott)

Information Exchange Committee (L. Burlingame/D. Laba)

15. Upcoming Meetings/Calendar Events May 11 4-6pm GVASCD Awards Reception (City Grill, 384 East Ave, Rochester, NY 14607)

May 16 Component District Budget Votes

May 18 3-7pm SkillsUSA (CTE)

May 18 5:30pm Make All the Difference Scholarship Recipients’ Reception (CTE, Room A)

May 24 8:30-9:45 & 12:45-2pm CTE Services and Trades Showcase (CTE, Rooms A/B)

May 24 3:30pm DS Forum (CaTS, Training Room B)

May 24 5:30pm MCSBA Annual Meeting (Shadow Lake)

May 24 6-8pm CTE National Technical Honor Society (CTE, Conference Rooms A/B)

May 29 BOCES 2 closed

June 2 9:30am-1:30pm SEPTO Fair (Gates Chili Campus)

June 6 11:30am Meet and Greet/Noon Retirees Luncheon Ceremony (Whittier Party House)

June 6 7pm CWD High School Equivalency Graduation (Location change: Gates Chili Middle School Café)

June 7 7-9pm Moving-On Ceremony (CTE, Rooms A/B)

June 8 6:30pm CTE Recognition Ceremony (The College at Brockport – Special Events Recreation Center)

June 10 7:30am MCSBA New Board Member Training

June 12 9-10am Therapeutic Day Program Graduation (CTE, Rooms A/B)

June 12 1-2pm Alternative High School Graduation (Location change: Alternative High School)

June 13 2-4pm Owner-Architect-Construction Meeting (CTE, Room A-102)

June 14 Noon Board Officer Agenda Review

June 15 6-8:30pm Special Education End-of-the-Year Meeting (Agatina’s)

June 19 6-7pm Westside Graduation (End-of-Year Celebration) (Gates Chili Auditorium)

June 21 10:30am and 1:30pm Preschool Graduation (Hilton Village Preschool in Primary Wing Cafeteria)

June 21 7pm Regular Board Meeting (ESC, Temp Medium Room)

June 22 12:30-2pm Project Search Celebration (URMC, Helen Wood Hall, Ground Floor, Evarts Lounge,

255 Crittenden Blvd. 14620)

16. Other Items

17. Anticipated Executive Session to discuss collective negotiations pursuant to article 14 of the Civil Service Law

18. Adjournment

3. Agenda Item(s) Modifications

4. Approval of Minutes: April 12, 2017 Regular Meeting Minutes

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BOARD OF COOPERATIVE EDUCATIONAL SERVICES

SECOND SUPERVISORY DISTRICT

COUNTIES OF MONROE AND ORLEANS

Minutes of the Regular Meeting of the Board of Cooperative Educational Services, Second Supervisory

District of Monroe and Orleans Counties, held on April 12, 2017 at 7:00 p.m. at Communication and

Technology Services, Westview Commons Business Park, 3625 Buffalo Road, Rochester, New York

14624.

Members Present:


Linda Burlingame

George Howard

Gerald Maar

Michael May

Members Absent:

John Abbott Dennis Laba, President

John Heise Constance Rockow

Staff Present:

Jo Anne Antonacci

Karen Brown, Esq.

Ginger Critchley

Stephen Dawe

Tim Dobbertin

Bridget Harris

Mary Beth Luther

Dr. Marijo Pearson

Steve Roland

Dr. Michelle Ryan

Guests:

John Limbeck and Marco Marascio, Campus Construction / Mike Place, LaBella


The meeting was called to order by Vice President Phillips at 7:00 p.m.


3. Agenda/Items(s) Modifications

Resolved: To approve the Agenda as presented.

Moved by M. May, seconded by G. Maar; passed 5-0.

4. Public Hearing: Code of Conduct

There were no public comments.

5. Approval of Minutes

Resolved: To approve the March 15, 2017, Regular Meeting Minutes as presented.

Moved by G. Maar, seconded by M. May; passed 5-0.


There was no public interaction.

April 12, 2017 Regular Meeting Minutes

Page 2 of 5


M. Luther reported on the Treasurer’s Report, WINCAP Report, Internal Claims Exception Log,

Contractor Report, and Extra Class Quarterly Report.

Resolved: To approve the Treasurer’s and WINCAP Reports as presented.


8. Old Business

1. John Limbeck from Campus Construction gave a capital project update.

Steve Roland reviewed a transfer of $293,000 in the CTE budget to allow the program to

purchase classroom-related equipment.

During the presentation, John led a group discussion regarding potential Change

Orders for the South Building. BOCES administration and Campus will continue to

pursue these changes with SED to obtain approval. At 7:21 p.m., Marco Marascio

and John Limbeck (from Campus Construction) and Mike Place (from LaBella) left

the meeting.

9. Board Presentation: MAARS (Monroe/Orleans Accountability, Assessment and Reporting Services)

Dr. Michelle Ryan and Bridget Harris (Coordinator of MAARS) gave a MAARS

(Monroe/Orleans Accountability, Assessment and Reporting Services) presentation. The board

thanked them for their presentation. Bridget Harris left at 7:43 p.m.

10. New Business

1. Resolved: To approve the Monroe 2-Orleans BOCES Code of Conduct presented.

Motion by G. Maar, seconded by M. May; passed 5-0.

2. Resolved: To approve the Monroe 2-Orleans BOCES Classified Staff and Teacher

Calendars for 2017-2018 School Year


3. Resolved: To Approve 2017-2018 Board Meeting Dates as presented.


4. The 2015-16 Monroe 2-Orleans BOCES Report Card was provided.

5. Resolved: To Approve 2017 Extended School Year Classroom Lease Template as

presented.


6. Resolved: To Approve 2017 Regional Summer School Classroom Lease Templates – Hilton

and Greece Central School Districts as presented.



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7. Resolved: To Approve 2017 Regional Summer School Credit Recovery Program Lease

Template as presented.




Resolved: To approve the Personnel and Staffing Agenda as presented.



Resolved: To accept the bid recommendations and awarding of the following bids and lease

purchases as presented:

1. Resolution to Accept Cooperative Fine Paper Bid

Veritiv Operating Corp. $179,175.40

Economy Paper Co. $108,689.34

W.B. Mason $24,500.48

Cascade School Supplies $1,966.50

2. Resolution to Accept Cooperative Office Supplies Bid

Quill $865.27

W.B. Mason $822.31

Cascade School Supplies $655.68

Kurtz Bros. $209.76

Standard Stationery Supply $175.20

National Art & School Supplies $118.68

3. Resolution to Accept Cooperative Classroom Supplies Bid

W.B. Mason $604.40

School Specialty $106.56

Standard Stationery Supply $78.48

Pyramid School Products $59.28

NASCO $13.32

4. Resolution to Accept Cooperative Calculators Bid

Scantex Business System $1,050.60

Cascade School Supplies $29.28

Motion by G. Maar, seconded by L. Burlingame; passed 5-0.


There will be an upcoming Every Student Succeeds Act (ESSA) Public Hearing sometime in May

with Commissioner Elia and Vice Chancellor Brown. Dan White and Jo Anne will coordinate.

The State budget is being reviewed.

Churchville-Chili hosted the Classified Staff Day. In addition, they have been generous by

offering to hold the BOCES 2 Extended School Year at their high school.


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The Annual Meeting had a tremendous turnout and was a full house. The program went very

smoothly, and the student speakers did a fabulous job. We continue to be appreciative of our

components ongoing support.

Staff located at the Educational Services Center have temporarily relocated to the back of the

building in the new addition.

The Spencerport Superintendent Search is progressing well.


Labor Relations Committee (J. Abbott/J. Heise) – There were no updates.

Legislation Committee (J. Heise/J. Abbott) – There were no updates.

Information Exchange Committee (L. Burlingame/D. Laba) – The topic was Effective Use of

Technology and Managing Student Distractions.

15. Upcoming Meetings/Events

The various meetings for the upcoming month were listed on the agenda.

16. Other Items

There were no other items.

At 8:00 p.m., a motion was made by M. May, seconded by G. Maar, passed 5-0 to take a brief break prior

to entering into Executive Session to discuss the employment history of a particular person(s) and

collective negotiations pursuant to Article 14 of the Civil Service Law.

Respectfully submitted,

Virginia M. Critchley

Clerk of the Board

17. The Board entered into Executive Session at 8:05 p.m.

Members Present:


Linda Burlingame

George Howard

Gerald Maar

Michael May

Members Absent:

John Abbott Dennis Laba, President

John Heise Constance Rockow

Staff Present:

Jo Anne Antonacci

Karen Brown

Tim Dobbertin

Steve Roland

At 8:41 p.m. a motion was made by G. Maar, seconded by M. May to come out of executive session;

passed 5-0.


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Be it so resolved:

That the Board approves a 3.2% salary increase for the Classified Staff for the period of

July 1, 2017 – June 30, 2018.

That the Board approves changes to Classified Staff health insurance contribution rates as

presented.

That the Board approves a 1.6% salary increase for the 2017-2018 school year for those tutors

who worked between 200 and 549 hours during the 2016-2017 school year.

That the Board approves the agreement between the District Superintendent and Shared District

Human Resources Manager Jerilee DiLalla for the period of July 1, 2017 – June 30, 2018.


18. Adjournment

At 8:41 p.m., a motion was made by M. May to adjourn the meeting, seconded by G. Maar;

passed 5-0.

Respectfully submitted,

Jo Anne L. Antonacci

Clerk Pro-Tem


1. Resolution to Accept Treasurer’s Report

2. Resolution to Accept WinCap Report

3. Internal Claims Exception Log

7. Audit Committee

Resolution to Approve 2017-18 Audit Committee members

8. Old Business

1. Capital Project Update (Campus Construction)

9. Board Presentation: Integrated Services Provided by Department of

Exceptional Children (Nicole Littlewood/Heather Malone)

10. New Business

1. First Reading of Policy 2310 Public Access to Records

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Monroe 2-Orleans BOCES Policy

Series 2000 – Community Relations

Policy #2310 – PUBLIC ACCESS TO RECORDS

Access to records of the BOCES shall be consistent with the rules and regulations established by the

State Committee on Open Government and shall comply with all the requirements of the New York

State Public Officers Law Section 84 et seq.

A designated official shall be identified to serve as records access clerk and to coordinate such

requests that are in keeping with these provisions. Any individual denied access to eligible records

may appeal such denial in writing to the District Superintendent or his/her designee in accordance

with established procedures and regulations.

A Records Access Officer shall be designated by the District Superintendent or his/her designee,

subject to the approval of the Board at the annual reorganizational meeting, who shall have the duty

of coordinating the response to public request for access to records.

Regulations and procedures pertaining to accessing BOCES records shall be as indicated in the

BOCES regulations.

If the BOCES has the capability to retrieve electronic records, it must provide such records

electronically upon request. The BOCES shall accept requests for records submitted in the form of

electronic mail and respond to such requests by electronic mail using the forms supplied by the

BOCES. This information shall be posted on the BOCES website, clearly designating the e-mail

address for purposes of receiving requests for records via this format.

When the BOCES maintains requested records electronically, the response shall inform the

requester that the records are accessible via the internet and in printed form either on paper or other

information storage medium.

The BOCES shall respond to a request within five (5) business days of the receipt of a request.

Should all or part of the request need to be denied, the BOCES shall respond in the manner set forth

by the rules and regulations stipulated by the Committee on Open Government.

Education Law Section 2116 Public Officers Law Section 84 et seq.

Adopted: 7/13/1999

Revised: 5/14/2008

Revised: 9/15/2010

Reviewed: 8/21/2013

Reviewed: 9/21/2016

Revised:________________2017

10. New Business

2. First Reading of Various Policies for Annual Review

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Monroe 2-Orleans BOCES Policy

Series 6000 – Students

Policy #6462 – STUDENT HARASSMENT AND BULLYING PREVENTION AND

INTERVENTION (DIGNITY FOR ALL STUDENTS ACT)

reasonably causes or would reasonably be expected to cause physical injury to a student or to

cause a student to fear for his or her physical safety; or

occurs off school property where such act creates or would foreseeably create a risk of

substantial disruption within the school environment where it is foreseeable that the conduct,

threats, intimidation, or abuse might reach school property; or

occurs on BOCES owned or leased property or at a school function, wherever located.

Acts of harassment and/or bullying shall include but not be limited to those acts based on a person’s

actual or perceived:

Race,

Color,

Weight,

National origin,

Ethnic group,

Religion,

Religious practice,

Disability,

Sex,

Sexual orientation, or

Gender (including gender identity and expression).

The term threats, intimidation, or abuse shall include verbal and non-verbal actions. In some

instances, bullying or harassment may constitute a violation of an individual’s civil rights. The

BOCES is mindful of its responsibilities under the law and in accordance with its policy regarding

civil rights protections.

Emotional harm that takes place in the context of harassment or bullying means harm to a

student’s emotional well-being through creation of a hostile school environment that is so severe or

pervasive as to unreasonably and substantially interfere with a student’s education.

Cyberbullying

Harassment or bullying through any form of electronic communication.

NOTE: When the term “bullying” is used throughout this policy it refers collectively to

discrimination, harassment, bullying, and hazing.

Prevention

The school setting provides an opportunity to teach students, and emphasize among staff, that

cooperation with and respect for others is a key BOCES value. A program geared to prevention is

designed to not only decrease incidents of bullying but to help students build more supportive

10. New Business

3. First Reading of District-Wide School Safety Plan (SAVE)

Monroe 2–Orleans BOCESDISTRICT-WIDE SCHOOL SAFETY PLAN

2017-2018

Introduction ..................................................................... 1• SummaryofLaws

Risk Reduction/Prevention and Intervention ............... 3

• Prevention/InterventionStrategies• Training,DrillsandExercises• ImplementationofSchoolSecurity• VitalEducationalAgencyInformation• EarlyDetectionofPotentiallyViolentBehaviors• HazardIdentification

District Resources and Contacts ................................... 5

• EmergencyOperationsGroup• DistrictSuperintendent’sCabinet• CommandPost• DistrictDataandContacts• District-WideSchoolSafetyTeam

General Response Procedures and Actions for Emergency ...................................................................... 6

• ConceptofOperations• OrganizationandAssignmentofResponsibilities• Direction,Control,andCoordination• InformationCollection,AnalysisandDissemination• Administration,FinanceandLogistics• AuthoritiesandReferences• Communications• Multi-HazardResponse• EmergencyNotifications• ResponsestoActsofViolence:ImpliedorDirectThreats• ActsofViolence• SpecificResponseProtocols• ObtainingAdviceandAssistancefromLocalGovernment• DistrictResourcesAvailableforuseinanEmergency• FunctionalAnnexes• CrimeSceneManagement• EmergencyEvacuationofNon-AmbulatoryDisabledIndividualswithDisabilities

• AccountingforAllPersons• FamilyReunificationPlans• CrisesOccurringOutsideofNormalSchoolHours• ProceduresforInformingOtherEducationalAgenciesofanEmergency

• ProceduresforSchoolCancellation• ProceduresforShelteringStudents,Staff,andVisitors• ContinuityofOperationsPlan(COOP)• Recovery

Threat and Hazard Planning Guidelines ..................... 15

• IntroductionandPotentialHazards• PlanningAssumptionsandLimitations• InitialResponse

Medical Emergencies and Mental Health ................. 16

Building-Level Emergency Response Plan (ERP) ....... 18

• PlanDevelopmentandMaintenance• DistributionofthePlan• RecordofDistribution

Emergency Closings .................................................... 19

• ClosingsProcedure• EarlyDismissalProcedure

Responses ..................................................................... 21

• SchoolCancellation• EarlyDismissal• Evacuation• ShelteringSites(internalandexternal)• Lockout• Lockdown• Threatsofviolence• EarlyWarningSignsforStudentsatRiskofCommittingSchoolViolence

• ProceduresforRespondingtoActsofViolence• Intruders• ArmedStudent/Intruder• Kidnapping/HostageTaking• SevereWeather• CivilDisturbance• StudentTransportationIncident• GasLeak• BombThreat• ChemicalSpill• Fire/Explosion• BiologicalThreat• RadiologicalThreat• Epidemic• MentalHealthWarningSigns

District Resources Inventory ........................................ 26

Health and Safety Team .............................................. 27

Table of Contents

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Schoolsafetyisthejoboftheentireschoolcommunity.Thiseffortrequiresleadershipandcoordinationbyschooladministration,andinvolvementandparticipationfromallsectorsoftheschoolcommunity.Planning,conductingdrills,andparticipatinginexerciseswithlawenforcement,fire,emergencyofficialsandothermembersoftheschoolcommunityensuresacomprehensive,unifiedapproachtoschoolemergencyresponseplanning.Buildingrelationshipsandcommunityengagementarevitaltobuildingasaferschoolcommunity.

ThepurposeoftheMonroe2–OrleansBOCESDistrict-WideSafetyPlanandeachschool’sEmergencyResponsePlan(ERP)istohelpschool/siteofficialsidentifyandrespondtopotentialemergenciesbyassigningresponsibilitiesanddutiesoftheschoolemployees,students,families,andcommunitystakeholders.Itisimportanttodevelop,maintain,trainandexerciseERPsinordertorespondquicklybefore,duringandafteranincident.Awell-developedandpracticedERPprovidesparents/guardiansandthecommunityreassurancethattheschoolhasestablishedguidelinesandprocedurestorespondtothreatsandhazardsefficientlyandeffectively.Monroe2–OrleansBOCESusestheNewYorkStatesuggestedplanningformattoassistschoolsinmeetinglegislativemandatescontainedin8NYCRRSection155.17andprovidestheuseofbestpracticestoimproveoutcomesfollowingemergencysituations.

Thecontent,organization,andterminologyprovidedintheNewYorkStateGuidetoSchoolEmergencyResponsePlanningalignswiththeFederalEmergencyManagementAgency’s“GuideforDevelopingHigh-QualitySchoolEmergencyOperationsPlans(2013)”.TheorganizationofthisguidesupportstwokeypracticesbeingadoptedinNewYorkState.First,theguideprovidesstandardizedlanguagethatisconsistentwithcurrentnationalemergencyresponseprotocols.Secondly,consistentformattingineachBuildingERPalignscriticalinformationnecessarytoimproverapidresponsetoemergenciestogetherinthefollowingsections:

•TheBasicPlan• FunctionalAnnexes•Threat/HazardSpecificAnnexes• Appendices

TheBasicPlanstandardizeslanguageandprovidesastructuredframeworkforschoolERPsstatewide.IndividualizedpoliciesandprocedureshavebeendevelopedbyMonroe2–OrleansBOCESbasedonpotentialcircumstancesandresources.Toolstomanageanemergencyincluderesponseproceduresthataredevelopedthroughthreatassessments,safetyaudits,planning,andtrainingbeforeanincidentoccurs.Monroe2–OrleansBOCESusestherecommendedNewYorkStateFunctionalAnnexesinordertostandardizetheterminologyusedbydistrictemployeesandemergencyrespondersduringanemergency.

Functionalannexesfocusoncriticaloperationalfunctionsandthecoursesofactiondevelopedtocarrythemout.

ActionsandbestpracticesareoutlinedineachoftheBuildingPlansThreat/HazardAnnexessection,detailwhattodointheeventofvariousemergencies.TheseERPsprovidecurrentinformationaboutschool/siteresponseteammembers,studentsandstaffwithspecialneedsandanyotherinformationcriticaltoeachschoolbuilding.TheBOCEShasalsoidentifiedappropriatestafftofillspecificrolesrelatedtoincidentcommandandappropriateresponseteams.Allofthebuildingprincipals,assistantprincipals,directors,supervisorsandotherkeyBOCESmembershavebeentrainedintheIncidentCommandSystem.TheBOCEShasalsoappointedaChiefEmergencyOfficerasrequiredinordertocoordinateandcommunicatebetweenstaffandlawenforcementandfirstresponders.TheChiefEmergencyOfficerisresponsibleforensuringthecompletionandyearlyupdateoftheBuilding-LevelEmergencyResponsePlans.AllBuilding-LevelEmergencyResponsePlansareconfidentialbutaresubmittedtoNewYorkStateandlocalemergencyrespondersforreview.Appropriatetraininganddrillingisrequiredtoensurethatalldistrictpersonnelandstudentsunderstandtheplanandtheirrolesandresponsibilities.

SUMMARY OF LAWS

ThefollowingisasummaryofNewYorkStatelawpertainingtobuildinglevelschoolemergencyresponseplans.In2000,Chapter181enactedEducationLaw§2801-a(ProjectSAVE)requiringtheimplementationofcertainschoolsafetyplans.EducationLaw§2801-arequiredthateveryschooldistrict,BoardofCooperativeEducationalServices(BOCES)andcountyvocationaleducationextensionboard,aswellastheChancelloroftheCitySchoolDistrictoftheCityofNewYork,developabuilding-levelschoolsafetyplanregardingcrisisinterventionandemergencyresponse(“schoolemergencyresponseplan”).Section2801-a,prescribedminimumrequirementsofaschoolemergencyresponseplan,whichincludedpoliciesandproceduresrelatingtorespondingtocertainthreats.Theseplansweredesignedtopreventorminimizetheeffectsofemergenciesandtofacilitatethecoordinationofschoolsandschooldistrictswithlocalandcountyresourcesintheeventofsuchemergencies.TheCommissioneroftheNewYorkStateEducationDepartment,prescribedrequirementsintoregulation8NYCRRSection155.17.

155.17(b)Developmentofschoolsafetyplans.Everyboardofeducationofaschooldistrict,everyboardofcooperativeeducationalservicesandcountyvocationeducationandextensionboardandthechancelloroftheCitySchoolDistrictoftheCityofNewYorkShalladoptbyJuly1,2001,andshallupdatebyJuly1stofeachsucceedingyear,adistrict-wideschoolsafetyplanandbuildinglevelschoolsafetyplansregardingcrisisinterventionandemergencyresponseandmanagement.

Introduction

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155.17(e)(2)SchoolEmergencyResponsePlan.Aschoolemergencyresponseplanshallbedevelopedbythebuilding-levelschoolsafetyteamandshallincludethefollowingelements:

• 155.17(e)(2)(i)PoliciesandProceduresforSafeEvacuation• 155.17(e)(2)(ii)DesignationofResponseTeams• 155.17(e)(2)(iii)ProceduresforEmergencyResponderAccesstoBuildingPlansandRoadMaps

• 155.17(e)(2)(iv)CommunicationinEmergencies• 155.17(e)(2)(v)DefinitionoftheChainofCommandConsistentwithNIMS/ICS

• 155.17(e)(2)(vi)CoordinatedPlanforDisasterMentalHealthServices

• 155.17(e)(2)(vii)ProceduresforAnnualReview• 155.17(e)(2)(vii)ProceduresfortheConductofDrills• 155.17(e)(2)(viii)ProceduresforRestrictingAccesstoCrimeScenes

155.17(e)(3)Acopyofeachbuilding-levelsafetyplanandanyamendmentsthereto,shallbefiledwiththeappropriatelocallawenforcementagencyandwiththeStatePolicewithin30daysofadoption.

155.17(j)Drills.Eachschooldistrictandboardofcooperativeeducationalservicesshall,atleastonceeveryschoolyear,andwherepossibleincooperationwithlocalcountyemergencypreparednessofficials,conductonetestofitsemergencyplanoritsemergencyresponseproceduresundereachofitsbuildinglevelschoolsafetyplans,includingshelteringorearlydismissal.

Introduction

3

A. Prevention/Intervention Strategies

Monroe2–OrleansBOCESadministrationbelievesthatimprovedcommunicationamongstudents,parents/guardians,andschoolstaffaddstothequalityoflifeandsenseofsafetyatallofourschools.Suchcommunicationallowsforthereporting,intervention,andpreventionofpotentiallyviolentincidentsbeforetheyactuallyoccur.ThefollowingisabrieflistofprogramsandinitiativesthatareinplaceatsomeoralloftheBOCESschools/sitesthatpromoteopencommunicationandhaveapositiveimpactonthequalityoflifeinourschools:

• PositiveBehavioralInterventionsandSupports(PBIS)• BullyingReportingProcess• PeerMediation• TherapeuticCrisisInterventionTraining• LifeSpaceTraining• SocialSkillsInstruction• Trauma,IllnessandGrief(TIG)Teams• NationalIncidentManagementSystem(NIMS)• IncidentCommandSystem(ICS)• NYSafeSchoolTraining• Counselors,childcareproviders,youthassistantsandsocialworkersoneachcampustodeveloprapportwithstudents

Strategiesforimprovingcommunicationamongstudentsandbetweenstudentsandstaffandreportingofpotentiallyviolentincidents,suchastheestablishmentof:• Youthadvocacyprograms,suchas,SkillsUSA,NationalTechnicalHonorSocietyandSpecialEducationParentTeacherOrganization(SEPTO)

• Conflictresolution• Forumsand/ordesignatingamentorforstudentsconcernedwithbullyingorviolence

• Anonymousreportingmechanismsforschoolviolence• Staffedon-sitestudentsupportsystems,i.e.,counselors,socialworkers,childcareworkers

B. Training, Drills, and Exercises

TrainingMonroe2–OrleansBOCESunderstandstheimportanceoftraining.Allschool/sitestaff,students,andothersdeemedappropriatebytheschool/siteshallreceivetrainingduringtheschoolyeartobetterpreparethemforanincident.TheannualtrainingwillreviewtheMonroe2–OrleansBOCESDistrict-WideSchoolSafetyPlan,individualERPs,andbriefstaffontheirrolesandcommunicationproceduresduringanemergency.Monroe2–OrleansBOCESalsosubmitscertificationtotheNYSEDthatalldistrictandschool/sitestaffhaveundergoneannualtrainingcomponentsonviolencepreventionandmentalhealth.Newemployeeshiredafterthestartoftheschoolyearreceivetrainingwithin30daysofhire.AllotherstaffwillreceivethistrainingbySept.15ofeachschoolyear.

Multi-Hazard TrainingMonroe2–OrleansBOCESwillprovideannualmulti-hazardschoolsafetytrainingforstaffandstudents.ThecomponentsofthistrainingwillbeconsistentthroughouttheBOCES.Stafftrainingwillberoutinelyconductedatthebuilding/stafflevelfollowedbydrillswiththeentireschoolpopulation.Thesedrillswillfocusonourstandardresponseactionstoapotentiallythreateningincidenttoinclude:earlydismissal,lockdownprocedures,hold-in-placeprocedures,shelter-in-placeprocedures,lockoutproceduresandevacuations.Theuseoftabletopdrillstoaccomplishorcomplementthistrainingwillbeconsideredwhenlivedrillsareimpracticalornotsufficienttomeetthetraininggoals.

Drills and ExercisesAtaminimum,schoolswillconductthefollowingexercises/drillsannually:

• Section807oftheEducationLawmandates12emergencydrillseachschoolyeartopreparestudentstobeabletorespondappropriatelyintheeventofasuddenemergency.Thestatuterequiresthatfourofthe12drillsbelock-down-drills.Theremainingeightareevacuationdrills.Eightoftherequired12drillsmustbecompletedbyDec.31.

• 8NYCRRSection155.17€(3)stateseachBuilding-LevelEmergencyResponsePlanshallbetestedincludingshelteringandearlydismissal(noearlierthan15minutesbeforenormaldismissal).ThedistrictwillensurethateachbuildingconductsdrillsandotherexercisestotestthecomponentsoftheirBuilding-LevelEmergencyResponsePlan

• Onelockdowndrillwillbeconductedinthefirstmarkingperiodandthreelockdowndrillswillbeunannouncedfollowingthefirstannounceddrill

• Lockdowndrillswillbeconductedinternallytoensurethatschool/sitestaffhavetheabilitytosecurethefacilityandstudentsagainstanimmediatethreattolifeandsafety.Suchdrillswillcauseminimalinterruptiontoacademicactivitiesandwillinvolvetheclearanceofhallways,lockingofclassroomsandpositioningofstudentsandstaffinpre-designated“safeareas”withineachroom.Wherepossible,theschool/siteshouldseekoutopportunitiestoconductfull-scaleresponseexerciseswithlawenforcement

• Wheneveralockdowndrillisconducted,whetherannouncedorunannounced,theschoolwillnotifylocallawenforcementand/ortheregional911EmergencyDispatchCenterpriortoandattheconclusionofthedrill.Thiswillbedonetoensurethatlawenforcementdoesnotreceiveafalsereportthattheschool/siteisinactuallockdown.Anyannouncementsmadeduringadrillwillbeprecededandendedwiththephrase“thisisadrill”.Thiswillensurethatallinvolvedrecognizethatthisisadrillandnotarealincident.Additionally,asignornoticewillalsobeplacedatallpublicentrancesindicatingthatadrillisinprogressandtowaitforservice.Thiswillservetonotifyanyuninformedparentsorvisitorsandpreventunwarrantedpanic

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• Non-student-occupiedbuildings,suchasCommunicationandTechnologyServices,theCurriculumMaterialsCenter,theEducationalServicesCenterandtheElementaryScienceProgram.maydothreeEvacuationDrillsandoneLockdownDrill

C. Implementation of School Security

AsdescribedintheMonroe2–OrleansBOCESCodeofConduct,allmembersofeachschool/sitecommunitysharearesponsibilityinpromotingandmaintainingasafeandorderlyschoolenvironment.Someofthemorespecificmeasuresareexpandeduponbelow.

Security Personnel – Hiring and TrainingAllMonroe2–OrleansBOCESsecurityguardsarehiredandtrainedconsistentwiththeNewYorkStateSecurityGuardActof1992andtherequirementssetforthintheNewYorkStateDivisionofCriminalJusticeServices.Continualtrainingisprovidedtomaintainlicensingandskills.

Security Personnel – Responsibilities and AuthorityMonroe2–OrleansBOCESemployssecuritypersonneltoassisttheschoolsindealingwithallmannersofsecurityandsafetyissues.Theprincipalroleofoursecuritypersonnelistosafeguardstudents,staffandvisitorsfromharm;todeter,detect,respondto,andreportinfractionsoftheCodeofConductandNewYorkStateLaw;andtoprotectthedistrict’sassetsfromtheftanddamage.SecuritypersonnelemployedbyMonroe2–OrleansBOCESareauthorizedtocarryoutthisroleconsistentwiththeMonroe2–OrleansBOCESPoliciesandRegulationsapplicableNewYorkStateLaw,SecurityStandardOperatingProceduresandBOCEStraining.

Security Guard Standard Operating ProceduresThesedistrict-widesecurityguidelines,procedures,andpracticeswithintheBOCESwillbeperiodicallyupdated.

Limited AccessAllexteriordoorswillbelockedwiththeexceptionofonecontrolledpointofaccessduringtheschoolday.

Visitor AccessBuilding/siteaccesswillbecontrolledduringtheregularschooldaybylockingdownthebuildingandutilizingthefrontdoorbuzzer/intercom/cameratoscreenvisitorspriortoentranceintothebuilding.ConsistentwithMonroe2–OrleansBOCESBoardPolicyandCodeofConduct,anapprovedvisitortoaschool/sitewillpresentvalidgovernmentissuedphotoidentificationandbegivenapasspriortogainingaccesstothebuilding.

Video SurveillanceMostbuildingsprovidevideosurveillancetoenhancethesafetyofourstudentsandstaff.Thecamerasmayormaynotbe

activelymonitored,buttherecordingsareavailableforBOCESofficialsandlocallawenforcementuse.

Intrusion DetectionBuildingsareprotectedbyanintrusiondetectionalarmsystemthatislinkedtoacentralmonitoringstation.

Security ReviewThroughthecoordinationoftheMonroe2–OrleansBOCESSafetyCommittee,School/SiteSafetyTeamsandtheCoordinatorofSchoolSafetyandSecurity,thereisanongoingreviewofsecurityissues.

D. Vital Educational Agency Information

Monroe2–OrleansBOCESmaintainscertaininformationabouteachschool/sitebuildingwithintheBOCESincluding,butnotlimitedto:schoolpopulations,transportationneedsandbusinessandhometelephonenumbersofkeypersonnel.Inaddition,similarinformationonotherdistrictdepartments,aswellastheassetsthatthosedepartmentscouldprovideintheeventofanemergency,isalsomaintainedattheBOCESlevel.

E. Early Detection of Potentially Violent Behaviors

TheMonroe2–OrleansBOCESacknowledgestheimportanceofearlyrecognitionandinterventionintoconflictsandpotentiallyviolentbehaviors.

• Monroe2–OrleansBOCESwillensurethatappropriateschoolviolencepreventionandinterventiontrainingwillbeincorporatedintoteacherconferencedaysandbeprovidedtoallstaffduringregularlyscheduledstafftrainingsessions.Allthreatsofviolencearetakenseriouslyandinvestigated

• Werecognizethatdespiteourbestefforts,studentsandparentsmayneedadditionalassistancetorespondtobullying.Toensureaquickresponsetoparentandstudentconcerns,theMonroe2–OrleansBOCEShasdevelopedabullyingreportingprocess.EachBOCESprogramhasidentifiedaDignityforAllStudents(DASA)coordinatorresponsibleforthisfunction

• Studentsandstaffareencouragedtoshareinformationregardinganyconflictsorpotentiallyviolentbehaviorswithanadministrator(andlawenforcementwhenappropriate)soaninvestigationcancommence

• TheMonroe2–OrleansBOCEShasdevelopedpoliciesandproceduresforcontactingparents,guardiansorpersonsinaparentalrelationtoastudentintheeventofanimpliedordirectthreatofviolencebyastudentagainstthemselves,includingthreatofsuicide

F. Hazard Identification

Thelistofsitesofpotentialemergencyincludeallschool/sitebuildings,playgroundareas,propertiesadjacenttoschools,andoff-sitefieldtriplocations.ThesehazardsandhowtohandleeachissuewillbedocumentedineachBuilding-LevelEmergencyResponsePlan.

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Emergency Operations Group

Duringanemergency,theEmergencyOperationsGroupshallfunctionunderthecommandoftheDistrictSuperintendentandthedistrict’sChiefEmergencyOfficer.TheChiefEmergencyOfficerwillbedesignatedataBoardmeetingannually.Undernormalcircumstances,theChiefEmergencyOfficerwillbetheCoordinatorofSchoolSafetyandSecurity.

District Superintendent’s Cabinet

TheDistrictSuperintendent’sCabinetincludesallassistantsuperintendents,directorsofhumanresourcesandfinanceandExceptionalChildren,CenterforWorkforceDevelopment,ElementaryScienceProgramandtheexecutiveprincipalofCareerandTechnicalEducation.Thisgroupmaybeactivatedtoprovideassistancetoanybuildinginneed.

Command Post

Duringanemergency,theDistrictSuperintendentortheirdesigneemayactivatetheEmergencyOperationsGroupwhennecessary,andtheywillmeetatadesignatedlocation.InadditiontotheEmergencyOperationsGroup,theDistrictSuperintendentmaysummonadditionalcabinetmembersandresourcestoreporttothislocation.ThisdesignatedlocationwillbereferredtoastheCommandPostalthoughtheexactlocationmayvarydependingonthetypeandextentoftheevent.

District Data and Contacts

Anupdatedlistofdistrictdataandcontactswillbeupdatedandmadeavailabletokeypersonnel,includingallbuildingprincipals,directorsandsitesupervisorsbutisnotavailabletothegeneralpublic.

District-Wide School Safety Team

TheMonroe2–OrleansBOCESSchoolSafetyTeamwillmeetatleasttwotimesperyeartodiscussschoolsafetyissuesunderthedirectionoftheChiefEmergencyOfficer/CoordinatorofSafetyandSecurity.TheTeamwillconsistofstaffmembersfromacrosstheBOCES,communitymembersandemergencyresponders.ThisteamwillmakerecommendationstotheDistrictSuperintendentregardingschoolsafetyissuesanddeveloptheMonroe2–OrleansBOCESDistrict-WideSchoolSafetyPlan.

Programs Housed in Host Sites

Monroe2–OrleansBOCESprogramsthatarehousedinhostsites,suchasGatesChiliHighSchool,SpencerportCentralSchools,RobertsWesleyanCollege,orothers,willusethehostsites’emergencyplansastheirEmergencyResponsePlan.

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6

General Response Actions For EmergenciesSubsequentsectionsofthisMonroe2-OrleansBOCESDistrict-WideSchoolSafetyPlanoutlinespecificresponseactionsforindividualemergencysituations.Ifanemergencysituationoccursatthebuilding-level,itistheresponsibilityofeachandeveryBOCESemployeetotakethoseactionswhicharegearedtowardpreservingthehealthandsafetyofallstudentsandstaff.

A. Concept of Operations

TheoverallstrategyoftheMonroe2–OrleansBOCESDistrict-WideSchoolSafetyPlanandBuilding-LevelEmergencyResponsePlans(ERP)istoexecuteeffectiveandtimelydecisionsandactionsthatpreventharm,protectlivesandproperty,mitigatedamages,restoreorderandaidrecovery.Theseplansarebasedupontheconceptthattheincidentmanagementfunctionsthatmustbeperformedbytheschoolgenerallyparallelsomeoftheirdailyroutinefunctions.Totheextentpossible,thesamepersonnelandmaterialresourcesusedfordailyactivitieswillbeemployedduringincidents.Becausepersonnelandequipmentresourcesarelimited,someroutinefunctionsthatdonotcontributedirectlytotheincidentmaybesuspended.Thepersonnel,equipment,andsuppliesthatwouldtypicallyberequiredfromthoseroutinefunctionswillberedirectedtoaccomplishassignedincidentmanagementtasks.

Implementation of the Incident Command System (ICS)TheIncidentCommandSystem(ICS)willbeusedtomanageallincidentsandmajorplannedevents/drills.IngeneraltheinitialIncidentCommanderatthebuilding/sitewillbethebuildingprincipal/director/sitesupervisorandwillbethedelegatedauthoritytodirectallincidentactivitieswithintheschool’sjurisdiction.TheIncidentCommanderwillestablishanIncidentCommandPost(ICP)andprovideanassessmentofthesituationtotheemergencyresponders,identifyincidentmanagementresourcesrequired,anddirecttheon-sceneincidentmanagementactivitiesfromtheICP.IfnoIncidentCommanderispresentattheonsetoftheincident,themostqualifiedindividualwillassumecommanduntilrelievedbyamorequalifiedIncidentCommander.8NYCRRSection155.17(e)(2)(v)requiresadefinitionofachainofcommandconsistentwiththeIncidentCommandSystem.

Initial ResponseSchool/sitepersonnelarelikelytobethefirstonthesceneofanincidentinaschoolsetting.Staffandfacultyareexpectedtorespondasappropriateandnotifytheprincipal/director/sitesupervisor,ordesigneeuntilcommandistransferredtosomeonemorequalifiedand/ortoanemergencyresponseagencywithlegalauthoritytoassumeresponsibility(police,fireorEMS.Staffwillseekguidanceanddirectionfromtheschooldistrictandemergencyresponders.

AnystaffpersonorfacultyinabuildingthatseesorisawareofanemergencyshallactivatethebuildingERP.

B. Organization and Assignment of Responsibilities

Thissectionestablishestheoperationalorganizationthatwillbereliedontomanageanincidentandincludesexamplesofthetypesoftasksthatmaybeperformedbydifferentpositions.

TheIncidentCommanderisnotabletomanagealloftheaspectsassociatedwithanincidentwithoutassistance.Theschool/sitereliesonotherkeyschool/sitepersonneltoperformtasksthatwillensurethesafetyofstudentsandstaffduringacrisisorincident.TheIncidentCommandSystem(ICS)usesateamapproachtomanageincidents.Itisdifficulttoformateamwhileacrisisorincidentisunfolding.Rolesshouldbepre-assignedbasedontrainingandqualifications.Eachstaffmemberandvolunteermustbefamiliarwithhisorherroleandresponsibilitiesbeforeanincidentoccurs.

Principal/Program Director /Site SupervisorTheprincipal/director/sitesupervisor,ortheirdesignee,willserveastheIncidentCommanderanddesignateaminimumoftwoqualifiedindividualstoserveasalternatesintheeventthattheprincipal/director/sitesupervisorisunabletoserveinthatrole.Atalltimes,theprincipal/director/sitesupervisorstillretainstheultimateresponsibilityfortheoverallsafetyofstudentsandstaff.

Responsibilitiesinclude:• ProvidedirectionoverallincidentmanagementactionsbasedonproceduresoutlinedintheMonroe2–OrleansBOCESDistrict-WideSchoolSafetyPlanandbuildingEmergencyResponsePlanorERP

• Takestepsnecessarytoensurethesafetyofstudents,staffandothers

• DeterminewhichemergencyprotocolstoimplementasdescribedinthefunctionalannexesoftheMonroe2-OrleansBOCESDistrict-WideSchoolSafetyPlanandthebuildingERP

• Coordinate/cooperatewithemergencyresponders• KeeptheDistrictSuperintendentandChiefEmergencyOfficerinformedofthesituation

Teachers/Substitute Teacher/Student TeachersTeachersshallberesponsibleforthesupervisionofstudentsandshallremainwithstudentsunlessdirectedtodootherwise.

Responsibilitiesinclude:• Supervisestudentsundertheircharge• Takestepstoensurethesafetyofstudents,staff,andotherindividuals

• Takeattendancewhenclassrelocatestoadesignatedareaortoanevacuationsite

• ReportmissingstudentstotheappropriateEmergencyResponseTeammember

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7

• ExecuteassignmentsasdirectedbytheIncidentCommander• Obtainfirstaidservicesforinjuredstudentsfromtheschoolnurseorpersontrainedinfirstaid.Arrangeforfirstaidforthosewhoareunabletobemoved

• RenderfirstaidorCPRifcertifiedanddeemednecessary

Teacher AideResponsibilitiesinclude:• Assistingteachersasdirectedandactionstoensurethesafetyofstudents

Counselors, Social Workers and School PsychologistsResponsibilitiesinclude:• Takestepstoensurethesafetyofstudents,staffandotherindividualsduringtheimplementationoftheERP

• ProvideappropriatedirectiontostudentsasdescribedintheMonroe2–OrleansBOCESDistrict-WideSchoolSafetyPlanandthebuildingERPfortheincidenttype

• RenderfirstaidorCPRand/orpsychologicalaidiftrainedtodoso

• Assistinthetransferofstudents,staffandotherswhentheirsafetyisthreatenedbyanemergency

• Administercounselingservicesasdeemednecessaryduringorafteranincident

• ExecuteassignmentsasdirectedbytheIncidentCommander

School Nurse/Health AssistantResponsibilitiesinclude:• Administerfirstaidoremergencytreatmentasneeded• Superviseadministrationoffirstaidbythosetrainedtoprovideit

• Organizefirstaidandmedicalsupplies• ExecuteassignmentsasdirectedbytheIncidentCommander

Custodians/Maintenance StaffResponsibilitiesinclude:• SurveyandreportbuildingdamagetotheIncidentCommander

• Controlmainshutoffvalvesforgas,waterandelectricityandensurethatnohazardresultsfrombrokenordownedlines

• Providedamagecontrolasneeded• Assistintheconservation,useanddisbursementofsuppliesandequipment

• ControllocksandphysicalsecurityasdirectedbytheIncidentCommander

• KeepIncidentCommanderinformedoftheconditionoftheschool

• ExecuteassignmentsasdirectedbytheIncidentCommander

Principals/Directors/Site Supervisors, Secretaries/ Office Secretaries Responsibilitiesinclude:• Answerphonesandassistinreceivingandprovidingconsistentinformationtocallers

• Provideforthesafetyofessentialschoolrecordsanddocuments

• ProvideassistancetotheIncidentCommander/principal/director/sitesupervisor

• Monitorradioemergencybroadcasts• ExecuteassignmentsasdirectedbytheIncidentCommanderBus/Van DriversResponsibilitiesinclude:• Supervisethecareofstudentsifdisasteroccurswhilestudentsareonthebus

• Transferstudentstonewlocationwhendirected• ExecuteassignmentsasdirectedbytheIncidentCommander

Other Staff/SecurityResponsibilitiesinclude:• ExecuteassignmentsasdirectedbytheIncidentCommander

StudentsResponsibilitiesinclude:• Cooperateduringemergencydrills,exercisesandduringanincident

• Followdirectionsgivenbyfacilityandstaff.• Knowstudentemergencyactionsandassistfellowstudentsinanincident

• Reportsituationsofconcern• Developanawarenessofthehighprioritythreats/hazardsandhowtotakemeasurestoprotectagainstandmitigatethosethreats/hazards

Parents/GuardiansResponsibilitiesinclude:• Encourageandsupportschoolsafety,violencepreventionandincidentpreparednessprogramswithintheschool

• Participateinvolunteerserviceprojectsforpromotingschoolincidentpreparedness

• Providetheschoolwithrequestedinformationconcerningtheincident,early/latedismissalsandotherrelatedreleaseinformation

• Listentoandfollowdirectionsasprovidedbytheschooldistrict

C. Direction, Control, and Coordination

School Incident Command SystemToprovideforeffectivedirection,controlandcoordinationofanincident,theSchoolERPwillbeactivatedthroughtheimplementationoftheIncidentCommandSystem(ICS).

StaffareassignedtoservewithintheICSstructurebasedontheirexpertise,trainingandtheneedsoftheincident.Rolesshouldbepre-assignedbasedontrainingandqualifications.TheschoolICSisorganizedasfollows:

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School Incident Command System (ICS) Roles DefinedTheIncidentCommandSystemisorganizedintothefollowingfunctionalareas:

Incident CommandDirecttheincidentmanagementactivitiesusingstrategicguidanceprovidedbytheDistrictSuperintendentortheirdesignee.

Responsibilitiesanddutiesinclude:• Establishandmanagethecommandpost,establishtheincidentorganizationanddeterminestrategiestoimplementprotocols(adaptasneeded)

• Monitorincidentsafetyconditionsanddevelopmeasuresforensuringthesafetyofbuildingoccupants

• CoordinatemediarelationsandinformationdisseminationwiththeDistrictSuperintendent/IncidentCommander

• Developworkingknowledgeoflocal/regionalagencies,serveastheprimaryon-scenecontactforoutsideagenciesassignedtoanincidentandassistinaccessingserviceswhentheneedarises

• Documentallsignificantactivities

Planning SectionCollect,evaluateanddisseminateinformationneededtomeasurethesize,scopeandseriousnessofanincidentandtoplanappropriateincidentmanagementactivities.

Responsibilitiesanddutiesinclude:• AssistIncidentCommanderinthecollectionandevaluationofinformationaboutanincidentasitdevelops(includingsitemapandareamap),assistwithongoingplanningeffortsandmaintainincidentlog

• Documentallactivities

Operations SectionDirectalltacticaloperationsofanincidentincludingtheimplementationofresponse/recoveryactivitiesaccordingtoICS,careofstudents,firstaid,psychologicalfirstaid,searchandrescue,sitesecurity,damageassessment,evacuationsandthereleaseofstudentstoparents.

Responsibilitiesanddutiesinclude:• Monitorsiteutilities(i.e.electric,gas,water,heat/ventilation/airconditioning)andshutoffonlyifdangerexistsordirectedbytheIncidentCommanderandassistinsecuringthefacility

• EstablishmedicaltriagewithstafftrainedinfirstaidandCPR,provideandoverseecaregiventoinjuredpersons,distributesupplies,andrequestadditionalsuppliesfromtheLogisticsSection

Incident Commander Directs incident management activities

Alternate IC

Public Information Officer (PIO)Acts as a liaison between school and

public (including media)

Liaison OfficerResponsible for coordinating with

outside/emergency agencies

PlanningResponsible

for collection, evaluation,

dissemination, and use of information

OperationsCarries out response activities, universal procedures, etc.

LogisticsResponsible for

organizing resources and personnel

Finance & Administration

Responsible for incident

accounting, costs and reimbursement

Safety OfficerResponsible for overall safety of all

persons involved

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• Provideandaccesspsychologicalfirstaidservicesforthoseinneedandaccesslocal/regionalprovidersforongoingcrisiscounselingforstudents,staffandparents/guardians

• Coordinatetherationeddistributionoffoodandwater,establishsecondarytoiletfacilitiesintheeventofwaterorplumbingfailure,andrequestneededsuppliesfromtheLogisticsSection


Asneeded,EmergencyResponseTeamsmaybeactivatedwithintheOperationsSection.8NYCRRSection155.17(e)(2)(ii)requiresthedesignationofindividualsassignedtoemergencyresponseteams.

Logistics SectionSupportICSbysecuringandprovidingneededpersonnel,equipment,facilities,resourcesandservicesrequiredforincidentresolution.Coordinatepersonnel,assemblinganddevelopingvolunteerteamsandfacilitatescommunicationamongincidentresponders.Thisfunctionmayinvolveamajorroleinanextendedincident.

Responsibilitiesanddutiesinclude:• Establishandoverseecommunicationsandactivitiesduringanincident(two-wayradio,writtenupdates,etc.)anddeveloptelephonetreeforafter-hourscommunication

• Establishandmaintainschoolandclassroompreparednesskits,coordinateaccesstoanddistributionofsuppliesduringanincidentandmonitorinventoryofsuppliesandequipment


Finance/Administration SectionOverseeallfinancialactivitiesincludingpurchasingnecessarymaterials,trackingincidentcosts,arrangingcontractsforservices,timekeepingforemergencyresponders,submittingdocumentationforreimbursementandrecoveringschoolrecordsfollowinganincident.

Responsibilitiesanddutiesinclude:• Overalldocumentationandrecordkeepingactivities;whenpossible,photographandvideotapedamagetoproperty

• Developasystemtomonitorandtrackexpenses.• Accountforfinanciallossesinaccordancewithdistrictpolicyandsecureallrecords

Coordination with RespondersThebuildingEmergencyResponsePlan(ERP)mayhaveasetofinteragencyagreementswithvariousagenciestoaidintimelycommunication.Agreementswiththeseagenciesandservices(including,butnotlimitedto,mentalhealth,lawenforcementandfiredepartments)couldhelpcoordinateservicesbetweentheagenciesandtheschool.Theagreementscouldspecifythetypeofcommunicationandservicesprovidedbyoneagencytoanother

Intheeventofanincidentinvolvingoutsideagencies,atransferofcommandfromtheschoolIncidentCommandertoarespondingagencywilloccur.

Source and Use of ResourcesTheschool/sitewilluseitsownresourcesandequipmenttorespondtoincidentsuntilemergencyrespondersarrive.ItwillbetheresponsibilityoftheEmergencyOperationsGroupandtheSuperintendent’sCabinettohelpsecuretheseresources.

D. Information Collection, Analysis and Dissemination

Theschool/sitewillcollect,analyze,anddisseminateinformationduringandafteranincident.

Types of InformationDuringanincident,theschool/sitewillassignadministrativestafftomonitorweatherandlocallawenforcementalerts.ThisinformationwillbeanalyzedandsharedwiththeIncidentCommander.

Afteranincident,theschool/sitewillassignstafftomonitorwebsitesandhotlinesofmentalhealth,emergencymanagementandreliefagencies.Theschool/sitewillalsomonitortheMonroe2–OrleansBOCESinformationportaltodetermineanyinformationpertinentorcriticaltotheschools/siterecoveryeffort.

Information DocumentationTheassignedstaffmemberwilldocumenttheinformationgatheredincluding:• Sourceofinformation• Staffmemberwhocollectedandanalyzedtheinformation• Staffmembertoreceiveandusetheinformation• Formatforprovidingtheinformation• Dateandtimetheinformationwascollectedandshared

E. Administration, Finance and Logistics

Agreements and ContractsIfschoolresourcesprovetobeinadequateduringanincident,theschoolwillrequestassistancefromlocalemergencyagencies,otheragenciesandindustryinaccordancewithexistingMemorandaofUnderstanding.Suchassistanceincludesequipment,suppliesand/orpersonnel.AllagreementsareenteredintobyauthorizedMonroe2-OrleansBOCESandbuilding/siteofficials.

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DocumentationTheIncidentCommandSystem(ICS)sectionchiefswillmaintainaccuratelogsrecordingkeyincidentmanagementactivitiesincluding:• Activationordeactivationofincidentfacilities• Significantchangesintheincidentsituation• Majorcommitmentsofresourcesorrequestsforadditionalresourcesfromexternalsources

• Issuanceofprotectiveactionrecommendationstostaffandstudents

• Evacuations• Casualties• Containmentorterminationoftheincident

Incident CostsTheICSFinance/Administrationsectionisresponsibleformaintainingrecordssummarizingtheuseofpersonnel,equipmentandsuppliestoobtainanestimateofincidentresponsecoststhatcanbeusedinpreparingfutureschoolbudgetsandtosharethesecostswiththeDistrictSuperintendentandDistrictBusinessOffice.TheserecordsmaybeusedtorecovercostsfromtheresponsiblepartyorinsurersorasabasisforrequestingfinancialassistanceforcertainallowableresponseandrecoverycostsfromtheStateand/orFederalgovernment.InGeneral,undernormalcircumstances,theFinanceDirectorwillfillthisrole.

Preservation of RecordsInordertocontinuenormalschooloperationsfollowinganincident,recordssuchaslegaldocumentsandstudentfilesmustbeprotected(i.e.intheeventofafireandflood).

F. Authorities and References

ThefollowingarestateandfederalauthorizationsuponwhichBuildingEmergencyResponsePlansisbased.Theseauthoritiesandreferencesprovidealegalbasisforemergencymanagementoperationsandactivities.• TheNewYorkStateSafeSchoolsAgainstViolenceinEducation(ProjectSAVE)and8NYCRRSection155.17requirethatschoolemergencyplansdefinethechainofcommandinamannerconsistentwiththeIncidentCommandSystem(ICS).RefertoAppendixBforthedefinedchainofcommand.

• NewYorkStateExecutiveOrder26.1(2006),establishedICSasthestate’sstandardcommandandcontrolsystemthatwillbeutilizedduringemergencyoperations.

• HomelandSecurityPresidentialDirective(HSPD)–5requiredthedevelopmentofNationalIncidentManagementSystem(NIMS),ofwhichICSisacriticalcomponent.

G. Communications

Communication Between School and Emergency RespondersTheschool/sitewillcontactandmaintaincommunicationswithemergencyrespondersduringanincident.TheSchoolIncidentCommanderorChiefEmergencyOfficerwilltransfercommandtotheappropriateemergencyresponderwhoarrivesonthescenetoassumemanagementoftheincident,includingcoordinationofinternalandexternalcommunications.TheIncidentCommanderwillusethecommunicationplatformdescribedintheMonroe2–OrleansBOCESDistrict-WideSchoolSafetyPlantonotifytheprincipal/director/sitesupervisoroftheschools/sitesstatusandneeds.TheMonroe2–OrleansBOCESCommunicationManagerandemergencyresponderswillcoordinatethereleaseofinformationtoensurethatinformationisconsistent,accurateandtimely.

Internal CommunicationsMonroe2-OrleansBOCEShasaCommunicationsManagerorpublicinformationofficer(PIO)whowillberesponsibleto:• Helpcreatethepoliciesandplansforcommunicatingemergencyinformationinternallyandtothepublic

• Followthecommunicationspoliciesandproceduresestablishedbytheschool

• Helpestablishalternativemeanstoprovideinformationintheeventofafailureofpower,phoneorotherlinesofcommunication

• Developmaterialsforuseinmediabriefings• Actasthecontactforemergencyrespondersandassistincoordinationofmediacommunications

Communication Between School Officials and Staff Members School/sitepersonnelwillbenotifiedwhenanincidentoccursandkeptinformedasadditionalinformationbecomesavailable.Theywillalsobeinformedasplansformanagementoftheincidentevolve.Keepstaffinformedtothegreatestdegreepossible.

Communication Between Building Officials and Students Communicationofemergencyinformationbetweenschool/siteofficialswillprimarilytakeplacethroughthebuilding’spublicaddresssystemorface-to-facebetweenfacultyandstudents.Othermethodsofcommunicationwithstudents/staffmayalsobeused.

External CommunicationsBuildingsiteofficialsmustcommunicatewiththelargerschoolcommunityonhowincidentswillbeaddressedonaregularbasis.However,onceanincidentdoesoccur,parents,mediaandthecommunityatlargewillrequireclearandconcisemessagesfromtheschoolabouttheincident.Thiswillincludewhatisbeingdoneandthesafetyofthechildrenandstaff.

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Communication with Parents• Beforeanincidentoccurs,theschool/sitewill:o Informparentsonhowtoaccessalertsandincidentinformation

o Informparentsthattheschool/sitehasdevelopedtheMonroe2–OrleansBOCESDistrict-WideSchoolSafetyPlanandaBuildingEmergencyResponsePlan,alongwiththeirpurposeandobjectives.Informationwillbeincludedintheyearlyschoolcalendarandisalsoavailableonthedistrictwebsite

oBepreparedwithtranslationservicesfornon-English-speakingfamiliesandstudentswithlimitedEnglishproficiency

• Intheeventofanincident,theschoolwill:oDisseminateinformationthroughtheBlackboardConnectsystemtoinformparentsaboutwhatisknowntohavehappened

o Implementaplantomanagephonecallsandparentswhoarriveattheschool

oDescribehowtheschool/siteandMonroe2–OrleansBOCESarehandlingthesituation

o Provideaphonenumber,websiteaddressorrecordedhotlinewhereparentscanreceiveupdatedincidentinformationifdeemednecessary

o Informparentsandstudentswhenandwhereschoolwillresume

oAfteranincident,schooladministratorswillscheduleandattendanopenquestion-and-answermeetingforparents/guardiansassoonaspossibleifdeemednecessary

Communication with the MediaIntheeventofanincident,theSchoolIncidentCommander,CommunicationsDirector,ChiefEmergencyOfficerortheEmergencyResponderIncidentCommander(intheeventcommandhasbeentransferred),willcoordinatewiththepublicinformationofficerand/orparticipateinajointinformationeffortto:• Provideregularupdatestothemediaandschoolcommunity.• OnceIncidentCommandistransferredtoemergencyresponseauthorities,sotoowillPIOfunctionsbetransferredtotheICSPIO

• Monitorthereleaseofinformationandcorrectmisinformation

H. Multi-Hazard Response

TherearemanyvariablesthatcouldimpactthemannerinwhichtheSchoolEmergencyResponseTeamrespondstoaparticularoccurrence.Thesevariablescouldinclude(butarenotlimitedto):timeofyear,timeofday,weather,ageofstudent(s)involved,locationofstudent(s),anticipateddelayfromemergencyresponders,availabilityofsupportpersonnelandavailabilityoftransportation.Therefore,itwouldbenotbepracticaltotryandmapoutthestepstotakeforeveryconceivablescenario.Itismorepracticaltofocusonjustafewcriticaldecisionsthatneedtobemadeineveryemergencypursuanttoourprimarygoalofpreventingthelossoflifeandinjuryofstudentsandschoolstaff.

Thebuildingprincipal/director/sitesupervisorortheirdesigneeisdesignatedastheIncidentCommanderoftheirschoolduringacrisissituationuntilrelievedbyahigherauthority.Theprincipal/director/sitesupervisorwillprovideleadership,organizeactivitiesanddisseminateinformationwiththeassistanceoftheschool’sEmergencyOperationsGrouporChiefEmergencyOfficer.Inmostinstanceswherethislevelofschoolresponseiswarranted,theschoolwillbeseekingassistancefromotheremergencyrespondersinresolvingthesituation.Assuch,theimmediateobjectiveisgenerallytocontaintheincidentandsuccessfullymanageituntiltheemergencypersonnelarrive.

I. Emergency Notifications

Notificationofsignificanteventsoreventsthatrequiredacallto911shallbemadetotheCoordinatorofSchoolSafetyandSecurity.TheCoordinatorofSchoolSafetyandSecurityistheChiefEmergencyOfficerfortheDistrict.Intheirabsence,notificationsmaybemadetotheAssistantSuperintendentforInstructionalProgramsduringnormalbusinesshours.TheCoordinatorofSchoolSafetyandSecurityortheAssistantSuperintendentwillnotifytheDistrictSuperintendentimmediately.Thesenotificationsshalloccurattheearliestandsafestpossibletimeduringtheresponsephase.TheDistrictSuperintendent,AssistantSuperintendentorChiefEmergencyOfficerwillrequesttheadditionalresourcesnecessarytoassistinthebuildingsissue.

J. Responses to Acts of Violence: Implied or Direct Threats

Havingacknowledgedthattherecognitionandearlyinterventionintopotentiallyviolentsituationsiscritical,itshallbethepolicyofthedistricttodealwithallthreatsandpotentiallythreateningsituationsandcircumstancesinaseriousanddeliberatemanner.Inadditiontoreportingandinvestigatingdirectthreats,allstaffareresponsibleforrelayingtotheirrespectiveschooladministrationinformationaboutanystudentbehaviorsorcommunicationsthatsuggestathreateningsituationispossible.

Dependingontheimminentnatureofthethreat,thefollowingproceduresmaybeusedbythedistrict:•Useofstafftrainedinde-escalationorotherstrategiestodiffusethesituation

• Informbuildingprincipal/directors/sitesupervisorofimpliedordirectthreatortroublingbehaviorsorcommunications.

• Contact911ifthethreatmaybeimminentorfortheiradviceandassistance.Directthreatstopersonalsafetymaywellconstituteaviolationoflawandthestudentmakingthethreatcanbeprosecuted.Prosecutionincriminalorfamilycourtprovidesanotheropportunityforintervention

• Thebuildingprincipal/director/sitesupervisormayinitiateathreatassessmentinquirytoattempttodeterminethelevelofthreat

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• Iftimepermits,thisinquirywouldalsoinvolveinterviewingpotentialwitnessesaswellasthepartiesinvolved.Somefactorstoconsiderwhenevaluatingthelevelofthreatinclude,butarenotlimitedto,specificityofthreattoapersonorpersons,mentionofspecificmeansorweapons,specificreasonorjustification,historyofstudent,knownaccesstoweaponsandpropensityforviolence

• Monitorsituation,adjustresponseasappropriate,andincludethepossibleuseofthecounselingstaff

•FollowupwiththeappropriateproceduresasoutlinedintheMonroe2–OrleansBOCESCodeofConduct

K. Acts of Violence

Whenanactofviolencehasoccurred,regardlessofwhomitinvolves,theprincipal/director/sitesupervisorordesigneemustquicklyobtainallessentialinformationtotrytodeterminethedegreeofthreatordangeranddecideonwhatactionsmightmitigatefurtherrisk.Generalnon-specificactionsmayinclude:• Call911andnotifysecurity• IsolatetheimmediateareaandinitiateappropriateFunctionalAnnexifnecessary

•Identifyandseparatetheinvolvedpersonsifpossible• Monitorsituation;adjustresponseasappropriate;ifnecessary,initiateearlydismissal,shelteringorevacuationprocedures

•Followthedistrict’sdesignatednotificationprocess

L. Specific Response Protocols

Monroe2–OrleansBOCEShasestablishedappropriateresponseactionstoavarietyofemergencysituations.TheyaredetailedineachBuilding-LevelEmergencyResponsePlan(ERP)asrecommendedbytheNYSEDSafeSchoolsTemplate.Transportationsafetyproceduresarealsoinplace.

M. Obtaining Advice and Assistance from the Local Government

Intheeventofanemergencywhereadditionaladvice,assistance,orassetsnotreadilyavailabletothedistrictareneeded,theDistrictSuperintendentofSchoolswillactivatetheEmergencyOperationsGroupandtheDistrictSuperintendent’sCabinettohelpprovideneededassistance.

N. District Resources Available for Use in an Emergency

Thedistricthasidentifieddistrict-basedresources,whichmaybeavailableduringanemergency.TheseresourcesareavailablethroughtheEmergencyOperationsGroupEachresourceisdescribedintheDistrictResourceSectionoftheBuilding-LevelERP.

O. Functional Annexes

FunctionalAnnexesfocusonthecriticaloperationalfunctionsandthecoursesofactiondevelopedtocarrythemout.ToensureconsistencyinNewYorkState,schoolsareprovidedwithstandardizeddefinitionsandsuggestedbestpracticeofthefollowingfunctionalannexes:•Evacuation•Lockout•Lockdown•ShelterinPlace•HoldinPlaceThesefivefunctionalannexesprovideacommonfoundationforresponsetoallemergencies.TheseannexesaredefinedindetailintheBuilding-LevelERPsandquickreferenceguides.Otherannexesavailableandlistedinthissectionarecrimescenemanagement,communications,accountingforallpersons,continuityofoperationsandrecovery.

P. Crime Scene Management

Evidenceiscriticaltotheinvestigationandprosecutionofcriminalcases.Therefore,onlytrainedprofessionalsshoulddothecollectionandpreservationofevidence.Beforethoseprofessionalsarrive,itisimportantthatthecrimesceneremainasuncontaminatedaspossible.Therearethingsthatcanbedonebypeoplewhoarriveatthescenefirsttohelpprotecttheevidence.TheseproceduresweredevelopedaroundtheRESPONDacronym,whichwasdesignedtoaidinrememberingthestepstosecuringcrimescenesandevidence.

ActionsRespond• Ensureyourpersonalsafetyfirst,thenifpossible,formulateaplanandmakementalnotes

EvaluateEvaluatetheseverityofthesituation,call911ifappropriate.• Identifyinvolvedparties• Beawareofweapons,hazards,andpotentialevidence• Don’ttouchanythingunlessabsolutelynecessarytopreservesafety

Secure• Clearawayuninvolvedpeople• Establishaperimeterthatpreventspeoplefromenteringthepotentialcrimescene

Protect• Safeguardthescene–limitanddocumentanypeopleenteringthearea

• Don’tusephonesorbathroomswithinthecrimescenearea• Don’teat,drinkorsmokeinthecrimescenearea

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Observe• Writedownyourobservationsassoonasissafetodoso• Recorddetailedinformationansdon’trelyonyourmemory• Noteswillaidfirstrespondersuponarrivalandcouldbeutilizedincourt

Notify• Call911ifnotalreadycalledorpolicearenotonscene

Document• Takenoteofspecificthingssuchastime,date,peopleatscene,weather,doorsopenorclosed,lightsonoroffandthepositionoffurniture

• BepreparedtoprovideyournotesandinformationtopoliceQ. Emergency Evacuation of Non-Ambulatory Disabled Individuals with Disabilities

Eachbuildingprincipal/director/sitesupervisorisresponsibleforidentifyingnon-ambulatorydisabledstafforstudentsandlistingthatinformationintheirbuildinglevelemergencyplan.Thisincludesassigninganareaofrescueassistanceforsuchpersononfloorsaboveorbelowthelevelofdischarge.SincebuildinglevelERPsareprovidedtolocalemergencyresponders,thisinformationwillbereadilyavailableduringanemergency.

R. Accounting for All Persons

TheBuilding-LevelERPhasproceduresinplaceto:• TakeattendanceandreporttotheIncidentCommanderwhenclassrelocatesinsidethebuildingoranevacuationtakesplace

• ReporttotheIncidentCommanderwhenastudent,staffmember,orguestcannotbelocated

• Dismissstudentsiftheyhavebeenrelocatedinthebuilding

S. Family Reunification Plans

Duringanybuildingevacuationitisimportanttohaveafamilyreunificationplan.Ingeneral,familiesshouldbereunifiedattheeachbuildingsevacuationsiteandwillrequireassignedpersonnelandplansthatshouldbedetailedineachbuildinglevelemergencyresponseplan.

T. Crises Occurring Outside of Normal School Hours

Duetothemanyuncertaintiesaboutbuildingoccupancyduringtimeswhenschoolisnotinsession,itisdifficulttoprescribeaspecificcourseofactionthatwillremedyanyandallcrisesoccurringwithinthattimeframe.Thebuildingprincipal/director/sitesupervisorwillnotifytheirimmediatesupervisorortheChiefEmergencyOfficerofthecrisisandtheappropriateactionswillbetaken.

U. Procedures for Informing Other Educational Agencies of an Emergency

1.TheChiefEmergencyOfficer/CoordinatorofSchoolSafetyandSecuritywillevaluatetheimpactofanemergencyonothereducationalagencieswithintheschooldistrict.

2. Iftheimpactisevident,theChiefEmergencyOfficerwillinformthecontactpersonateachaffectededucationalagencyofthestatusoftheemergency.

3. Ifcontactwithothereducationalagenciescannotbemade,theChiefEmergencyOfficer/CoordinatorofSchoolSafetyandSecuritywillcontacttheappropriatepoliceagencyforassistanceincommunicatinginformationtotheseeducationalfacilities.

4.Iftransportation,shelteringandothertypesofassistancearetobeprovidedtoothereducationalagencies,theChiefEmergencyOfficer/CoordinatorofSchoolSafetyandSecuritywillmakearrangementstoimplementthisassistance.

V. Procedures for School Cancellation

Whenitbecomesnecessarytocloseschoolsandcancelclasses,thedecisiontoclosewillbemadeattheearliestpossibletime.Asindicatedintheemergencyclosingsectionofthismanual,decisionstoclosearemadeafterextensivereviewofconditionsandconsultationwithotheragencies,butalwayswiththebestinterestofourstudentsandstaffinmind.

Whenadecisiontocloseoneormoreofthedistrictschool/site(s)ismade,thisinformationisimmediatelytransmittedtoalllocalradioandTVstationsforbroadcasttothegeneralpublic.Thespecificprocedureisoutlinedintheemergencyclosingsectionofthismanual.

W. Procedures for Sheltering Students, Staff, and Visitors

Intheeventthatitbecomesnecessarytoshelterstudents,staff,visitors,orotherindividuals,thebuildingprincipal/director/sitesupervisorortheirdesigneewillcontacttheAssistantSuperintendentforInstructionalProgramsortheChiefEmergencyOfficer/CoordinatorofSchoolSafetyandSecurity.TheAssistantSuperintendentforInstructionalProgramsortheChiefEmergencyOfficer/CoordinatorofSchoolSafetyandSecuritywillnotifytheDistrictSuperintendent.Ifitbecomesapparentthatdistrictstudentswillnotbeabletoleavethefacility,theschoolprincipal/director/sitesupervisorwillmakearrangementsforadequatesupervisionofthestudentsundertheirdirectionandtomakeprovisionsforbuildingmaintenance(custodial)andfoodservices.ItshallbetheresponsibilityoftheChiefEmergencyOfficer/CoordinatorofSchoolSafetyandSecuritytoinformappropriatepolice,RedCrossandemergencypreparednessofficials.

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Thedistricthasalsopartneredwithdifferentlocalandstateagenciestoprovidesheltertothecommunityduringcertaindisastersoremergencies.TheChiefEmergencyOfficeristhecontactforthoseagenciesduringthecrisis.TheChiefEmergencyOfficerwilltakeappropriateactionsduringsuchincidents.

X. Continuity of Operations Plan (COOP)

AspartoftheContinuityofOperationsPlan(COOP),Monroe2–OrleansBOCESwilluseresourcesto:• Identifyprimaryandsecondaryrelocationsitesforeachbuildingthatmeettheneedsofschool

• AllowtheCOOPtobeactivatedatanytimeandsustainingitforupto30days

• Re-establishessentialfunctions,suchasrestorationofschooloperations,andmaintainingthesafetyandwell-beingofstudentsandthelearningenvironment

• Ensuringstudentsreceiveapplicablerelatedservicesintheeventofaprolongedclosure

• Protectvitaldocumentsandmakethemavailableatalternatesites

• IdentifypersonneltoassistindevelopingCOOPandtrainingtheminactivatingCOOPprocedures

Y. Recovery

District Support for BuildingsInadditiontosupportduringanemergency,Monroe2–OrleansBOCESwilluseallresourcesatitsdisposaltosupporttheEmergencyResponseTeamsandthePost-IncidentResponseTeamsintheaffectedschool/sites(s)aftertheincidenthasbeenresolvedtothepointwhererecoveryofnormaloperationscancommence.Additionalsupportincludesbutisnotlimitedtomentalhealthservices,buildingsecurityandfacilityrestoration.

Disaster Mental Health ServicesMonroe2-OrleansBOCESstaffwillassistinthecoordinationofDisasterMentalHealthResources,insupportofthePost-IncidentResponseTeams,intheaffectedschool/site(s).Thismaytaketheformofseekingoutadditionallocalsupportorcould,ifwarranted,involveaccessingfederalandstatementalhealthresourcesaswell.

Review and DebriefingTheinvolvedschool/site’sBuilding-LevelEmergencyResponseTeamwillmeettoreviewthespecificincidenttodetermineiftheresponseplanwasadheredtoandifanyimprovementsareneededtoenhancetheplan.Thisreviewmay,dependingonthenatureanddegreeoftheincident,includeinputfromtheEmergencyOperationsGroupand/orrepresentativesoflocalemergencyresponseagencies.ThereviewanddebriefingmayincludetheitemssummarizedinthenextsectiondescribingthePost-IncidentResponseGuide.

Post-Incident ResponseBuilding-LevelPost-IncidentResponseTeamwillhavetheresponsibilityofassistingtheschool/sitecommunityandguidingstaffandadministrationincopingwiththeaftermathofaseriousviolentincidentoremergency.Itislikely,however,thatthesedutiesandresponsibilitieswillbesharedbymembersoftheTrauma,Illness,Grief(TIG)Team,Building-LevelSafetyTeam,Building-LevelEmergencyResponseTeamsandtheremainderoftheschool/sitecommunity.• Conveneattheearliestpossibletimefollowingthecrisisforameetingtohelptheprincipal/director/sitesupervisorprepareawrittenstatementforthestafftobepresentedattheEmergencyStaffMeeting.Itmaybemostprudenttoconveneontheweekendinsomecrisissituationstoeffectivelymanagecommunicationstostaffandparentsandtoinitiatethepropersupportservicesasneeded

• Reviewrolesinprovidingsupportduringthedayofthecriticalincident

•Attendend-of-schooldebriefingmeetingforstaff.Preparetoofferanysupportinwaysneeded

• Meetwithprincipal/director/sitesupervisor,followingstaffdebriefing,ifpossible,toprocesstheday’seventsandprepareforthenextschoolday

• Meetdaily,forasmanydaysasnecessary,toprocesseventsanddecidemeasuresneededtomeettheneedsofstudents,staff,family,andcommunity

• Solicitandencouragefeedbackfromstudents,staff,familyandcommunity.FeedbackwillberecordedontheBuilding-LevelERPfeedbackformforevaluationpurposes

• Meetafterthepassageoftwotothreeweekstoevaluateandpossiblyreviseplanbasedonstudents,staff,family,andcommunityfeedback

Trauma, Illness, and Grief (TIG) TeamTheMonroe2–OrleansBOCESTrauma,Illness,andGrief(TIG)Teamisagroupofcounselors,psychologists,socialworkers,nursesandotherstaffmemberswhohavereceivedspecializedtraininginrespondingtotheemotionalneedsofchildren,teachers,andotherschoolpersonnel,whicharisefromtrauma,violence,illness,griefandloss.TheTIGteamwilloverseetheinitialandon-goingtrainingprogramforallbuildingcrisisteamsandmaintainrecords.TheTIGteamisalsoresponsibleforcoordinatingcrisisteamactivities.

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Threat And Hazard Planning Guidelines

A. Introduction of Potential Hazards

Schoolsareexposedtomanythreats,hazards,andvulnerabilities.Allofthesehavethepotentialfordisruptingtheschoolcommunity,exposingstudentsandstafftoinjuryandcausingdamagetopublicorprivateproperty.

Thethreatandhazardspecificresponsesectionprovidesuniqueprocedures,roles,andresponsibilitiesthatapplytoaspecifichazard.Theyoftenincludeprovisionsandapplicationsforwarningthepublicanddisseminatingemergencypublicinformation.

Threatandhazardspecificannexesdonotrepeatcontent,butbuildoninformationinthefunctionalannexesandbasicplan.Repeatinginformationisnotadvisableforthefollowingreasons:

• Schoolstaffandstudentsshouldlearnandexercisesimpleproceduresthatapplytoallhazards

• Thehazardspecificannexespresentonlyhazard-uniqueinformation

• Repeatingproceduresincreasesthepossibilitythattherewillbeinconsistenciesinproceduresthatcouldleadtoconfusionduringanincident

• Theplanbecomeslargerandmoredifficultforuserstocomprehend

Eachbuilding-levelEmergencyResponsePlan(ERP)iscustomizedtoaddressspecificthreatandhazardprotocolstofittheiruniquecircumstances.Planning,training,drillsandtable-topexercisesconductedwithlocalemergencyandsafetyofficialstoassistinthedevelopmentofeffectiveproceduresandprotocols.Theseactivitieswillalsohelpaschoolevaluatetheappropriatenessoftheproceduresintheplan.Theyassistwithmodificationsorupdatingasnecessarytoensurethattheproceduresaresufficienttoprovideasafeenvironmentforstudents,staffandvisitors.

Alistofpotentialhazardsthatisnotall-inclusiveisincludedonthefollowingexamplepage.

Threat and Hazard Type Examples

Natural Hazards •Earthquakes•Tornadoes•Lightning•Severewind•Hurricanes•Floods•Wildfires•Extremetemperatures•Landslidesormudslides•Winterprecipitation•Wildlife

Technological Hazards •Explosionsoraccidentalreleaseoftoxinsfromindustrialplants•Accidentalreleaseofhazardousmaterialsfromwithintheschool,suchasgasleaksorlaboratoryspills

•Hazardousmaterialsreleasesfrommajorhighwaysorrailroads•Radiologicalreleasesfromnuclearpowerstations•Damfailure•Powerfailure•Waterfailure

Biological Hazards •Infectiousdiseases,suchaspandemicinfluenza,extensivelydrug-resistanttuberculosis, Staphylococcus aureus, and meningitis

•Contaminatedfoodoutbreaks,includingSalmonella,botulism,andE.coli•Toxicmaterialspresentinschoollaboratories

Adversarial, Incidental, and Human-caused Threats

•Fire•Activeshooters•Criminalthreatsoractions•Gangviolence•Bombthreats•Domesticviolenceandabuse•Suicide

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B. Planning Assumptions and Limitations

Statingtheplanningassumptionsallowstheschooltodeviatefromtheplanifcertainassumptionsprovenottobetrueduringoperations.TheMonroe2–OrleansBOCESDistrict-WideSchoolSafetyPlanandindividualBuilding-LevelEmergencyResponsePlansareestablishedunderthefollowingassumptions:• Theschoolcommunitywillcontinuetobeexposedandsubjecttothreats/hazardsandvulnerabilitiesdescribedintheThreat/HazardsAssessmentsAnnex,aswellaslesserthreats/hazardsthatmaydevelopinthefuture

• Amajordisastercouldoccuratanytimeandatanyplace.Inmanycasesdisseminationofwarningtothepublicandimplementationofincreasedreadinessmeasuresmaybepossible;however,mostemergencysituationsoccurwithlittleornowarning

• Asinglesiteincidentcouldoccuratanytimewithoutwarningandtheemployeesoftheschoolaffectedcannotandshouldnot,waitfordirectionfromlocalresponseagencies.Actionisrequiredimmediatelytosavelivesandprotectschoolproperty

• Theremaybeanumberofinjuriesofvaryingdegreesofseriousnesstofaculty,staffand/orstudents.Rapidandappropriateresponsecanreducethenumberandseverityofinjuries

• Outsideassistancefromlocalfire,lawenforcementandemergencyserviceswillbeavailableinmostseriousincidents.

Becauseittakestimetorequestanddispatchexternalassistance,itisessentialfortheschooltobepreparedtocarryouttheinitialincidentresponseuntilemergencyrespondersarriveattheincidentscene

• Actionstakenbeforeanincidentcanstoporreduceincident-relatedlosses

• MaintainingtheBuilding-LevelERPandprovidingfrequentopportunitiesfortrainingandexercisingtheplanforstakeholders(staff,students,parents/guardians,firstresponders,etc.)canimprovetheschool’sreadinesstorespondtoincidents

C. Initial Response

Building/sitepersonnelarelikelytobethefirstonthesceneofanincidentinaschoolsetting.Staffandfacultyareexpectedtorespondasappropriateandnotifytheprincipal,ordesignee,untilcommandistransferredtosomeonemorequalifiedand/ortoanemergencyresponseagencywithlegalauthoritytoassumeresponsibility.StaffwillseekguidanceanddirectionfromtheBOCESandemergencyresponders.GeneralstaffresponsibilitiesarelistedintheGeneralResponsesectionofthisplan.

AnystaffpersonorfacultyinabuildingthatseesorisawareofanemergencyshallactivatetheERP.

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Amedicalemergencyisaresultofaminorormajorillnessorinjurytoanindividual,andcanbeofsuchseverityastobelifethreatening,ormerelycausethevictimdiscomfortorpain.Thedistrictdoesnotexpectunlicensedstafftoprovidemedicalcare.Thedistrictdoesexpectunlicensedstafftocallforemergencyassistance(i.e.911,schoolnurse)andstaywiththevictimuntilhelparrives.Ineachcase,theguidingprinciplesaretoprovideappropriatecareuntilcompetentmedicalorparentalcareissecured.Emergencycareisnotauthorizedbeyondproperfirstaid.Firstaidistreatmentthatwillattempttoprotectthelifeandcomfortofthevictimuntilauthorizedmedicaltreatmentisavailable,orinthecaseofastudent,untilthechildisplacedunderthecareoftheparentorguardian.Staffshouldusejudiciousavoidanceandstandardprecautionsinmanagingallemergencies.Schoolnursesfollowtheirstandarddistrictpolicies,proceduresandtrainingnotlistedinthissection.

Thenumberofmedicalemergenciesthatcandevelopispotentiallyendless.EachBuilding-LevelERPwilldesignateBuilding-LevelResponseTeamsthatmaybeusedtorespondinamedicalemergency.

Thedistricthasalsodevelopedpolicyandproceduresforcontactingparents,guardians,orpersonsinaparentalrelationtoastudentintheeventofanimpliedordirectthreatofviolencebyastudentagainstthemselves,includingthreatofsuicide.

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Building-Level Emergency Response Plans (ERP)

Introductory Material

Plan Development and MaintenanceEachMonroe2–OrleansBOCESBuilding-LevelEmergencyResponsePlan(ERP)willbedevelopedbytheBuildingEmergencyResponseTeamunderthedirectionoftheCoordinatorofSchoolSafetyandSecurity.8NYCRRSection155.17(b)and155.17(c)(11)-requiresthateachschoolshallhaveaBuildingEmergencyResponseTeamthatconsistsofrepresentativesfromthefollowinggroups:teacher,administrator,andparentorganizations,schoolsafetypersonnelandotherschoolpersonnel,communitymembers,locallawenforcementofficials,localambulanceorotheremergencyresponseagencies,andanyotherrepresentativestheboardofeducation,chancellororothergoverningbodydeemsappropriate.ABuilding-LevelResponseTeamandPost-IncidentResponseTeamwillalsobeappointed.

TheBuilding-LevelEmergencyResponseTeamisresponsiblefortheoveralldevelopment,maintenance,andrevisionoftheBuilding-LevelERPandforcoordinatingtrainingandexercisingtheBuilding-LevelERP..Teammembersareexpectedtoworkcloselytogethertomakerecommendationsforrevisingandenhancingtheplan.

Distribution of the Plan8NYCRRSection155.17(e)(3)mandatesthatacopyoftheERPandanyamendmentsshallbefiledwiththeappropriatelocallawenforcementagencyandwiththeNewYorkStatePolicewithinthirtydaysofadoption.ThisfunctionwillbecompletedbytheCoordinatorofSchoolSafetyandSecurity.

Send Building Level Safety Plans to:NewYorkStatePoliceHeadquartersFieldCommandAttn:SafeSchoolsNY1220WashingtonAvenue,Building22Albany,NY12226

Or by email to:[email protected]

Record of DistributionCopiesoftheERP,includingappendicesandannexesarerecommendedtobedistributedtoyourSchoolBuildingSafetyTeam,localfiredepartment,arealawenforcement(includingvillage,town,countyandstatepolice),localandcountyemergencymanagement,theDistrictSuperintendentandanyotherpersonsdeemedappropriatebytheSchoolBuildingSafetyTeam.

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A. Closings Procedures

Thedecisiontocloseschoolisbasedonthenatureoftheemergencyandtheexpectedimpactthattheemergencywillhaveonstudentsafetyandwelfare.Mostoften,schoolclosingsaretheresultofinclementweatherconditionsthatadverselyaffectthesafetyofstudentwalkersand/orbusriders.Thedistrictmaycloseallofitsschoolsoronlyoneofitsschools,dependinguponthespecificnatureoftheemergency.Itmayalsoelectalatestartingtimeoranearlydismissal,dependingonanup-to-the-minuteappraisalofthespecificsituation.

TheDistrictSuperintendent(ordesignee)willmakeeveryefforttodecideschoolclosingsinatimelymanner.Thiswillbedoneafterthedistricthasthoroughlyevaluatedthesituationandafterconsultingwiththe,police,weatherbureau,andotherdistrictdepartments.AllschoolclosingswillbereportedtolocalradioandtelevisionstationsforbroadcasttothegeneralpublicandpostedtotheMonroe2–OrleansBOCESwebsite.Anautomatedphonecallwillalsoinformfamiliesofemergencyclosingswheneverpossible.

WheneverMonroe2–OrleansBOCESbuildings/programsclose,allafternoonandeveningactivitieswillordinarilybecancelled.

Parentsshouldinstructtheirchildrenonwheretheyaretostaywhenschoolisclosed,orwhenschoolisdismissedearly.Workingparentsshouldmakepriorarrangementswithfriendsandneighborsforthetemporaryhousingoftheirchildrenintheeventthatanemergencyariseswhiletheyarenotathome.

WhileMonroe2–OrleansBOCESwillmakeeveryefforttomakedecisionsthatareinthestudents’bestinterest,weather,street,andsidewalkconditionscanvary.Weatherconditionscanalsochangeradicallywithinaveryshortperiodoftime.Forthesereasons,parentsarealwaysthefinalauthorityindecidingiftheirchildrenaretobesenttoschoolduringanygivenemergencywhentheschoolsareopen.

Thecommunicationsdivisionisresponsiblefornotifyingtheappropriatenewsagencytoannounceschoolclosingsordelays.Thelistofnewsagenciesnotifiedwillbemaintainedbythecommunicationsmanager.

B. Early Dismissal Procedures

1.Ifabuildingneedstoevacuatetoanotherlocation:• Assoonaspossible,thebuildingwillnotifytransportationthatthereisapossibilitythatwemayhavetoevacuatethebuildingandtransportthestudentstoanalternativelocation

• TransportationwilltransportstudentstothebuildingthatisdesignatedintheMonroe2–OrleansBOCESEmergencyResponsePlan(ERP)unlessdirectedtotakethestudentstoadifferentlocationbytheIncidentCommander

2.Ifthereisapotentialforanevacuationtosendstudentshometheprocessisasfollows:• Assoonaspossible,thebuildingwillnotifytransportationthatthereisapossibilitythatthebuildingneedstobeevacuatedandtheBOCESneedstotransportthestudentstotheirhomedistricts

• Monroe2–OrleansBOCESwillworkwithcomponentdistrictstoadvisethemthatthestudentsarebeingsentbacktotheirhomedistrictsearlysothosedistrictscanmakeproperarrangements

General Emergency Response PlanningTheMonroe2–OrleansBOCESDistrict-WideSafetyPlanshouldprovidetheframeworkfortheBuilding-LevelEmergencyResponsePlan.1. Schoolcancellations2. Earlydismissal3. Evacuation4. Lockout5. Lockdown6. ShelterinPlace7. HoldinPlace

1) School Cancellation Procedures:SchoolCancellationmeansthatschoolwillnotbeinsessionforoneormoredaysduetoanactualorimpendingemergency.IntheeventthattheDistrictSuperintendentordesigneecancelsschool,thisdecisionwillbebroadcastedonlocalTVandradiochannels.Inaddition,Monroe2–OrleansBOCESwillutilizemultiplemeans,includingautomateddialingsystems,toalertparentsand/orstaff.

TheDistrictSuperintendentshallnotifytheStateEducationDepartmentCommissionerassoonaspossiblewhenevertheemergencyplanorbuilding-levelschoolsafetyplanisactivatedandresultsintheclosingofaschoolbuildinginthedistrict.Suchinformationneednotbeprovidedforroutinesnowemergencydays.

2) Early Dismissal Procedures:EarlyDismissalmeansreturningstudentstotheirhomesortheirhomeschooldistrictbeforetheendoftheschoolday.TheDistrictSuperintendentordesigneemakesthisdecision.

Informationonthisdecisionwillbedistributedtothoseaffectedbythismatteratthattime.Staffwillbeadvisedonwhattheirresponsibilitiesare.

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3) Evacuation Procedures:Evacuationmeansthemovingofstaffandstudentsfromtheirplaceofworkorstudytoapredeterminedlocationdeemedmoresuitablefortheirprotection.TheseplansareavailableineachBuilding-LevelEmergencyResponsePlan(ERP).

Forbothearlydismissalandevacuation,transportationisprovidedbythecomponentschooldistrictsuponnotificationfromtheDistrictSuperintendentorthedesigneeandiscoordinatedwiththekeypersonnelresponsiblefortransportationwithinthevariousBOCESprograms.ShelteringagreementsarecontainedwithintheBuilding-LevelERPsandwillbeverifiedannually.CommunicationstoparentsarecoordinatedbytheCommunicationsManagerviacommuniquéstothemediaandtothehomeschooldistricts.Parentsarealsoprovidedannualwrittennoticestomonitorradiobroadcastsinemergencysituationsandpotentialemergencysituationssuchassevereweather.

ShelteringsiteswillbeincludedasapartofeachBuilding-LevelEmergencyResponsePlan.

4) Lockout:Lockoutistheresponsetoanactualorpotentialthreatfromoutsidetheschoolbuilding.

Anexampleofsuchathreatmightbeanescapedfugitive,custodialinterferenceoradisgruntledemployeeorspouse.Wherethesituationwarrants,theschoolfaculty,staff,andstudentsareawareof,butnotdisruptedbysucharesponsebeingactivated.Consequently,theschooldaycontinuesasnormalexceptfortheterminationofalloutsideactivities.Insomecases,thedetailsofalockoutdonotneedtobesharedwiththestudentstoprotecttheidentityoftheindividualsinvolvedandminimizedisruptiontotheeducationalprocess.

Lockout Objectives• Tokeepanythreatofviolenceordangerousincidentoutofthebuilding

• Topromoteminimaldisruptiontotheeducationprocesswhenthereisapotentialoractualincidentoutsidethebuilding

Lockout Procedures• Announce‘”lockout.”Useplainlanguagetoannouncethelockout

• ActivateBuilding-LevelEmergencyResponsePlan(ERP)andimplementIncidentCommandSystem(ICS)inaccordancewithsafetyplaninstructions

• Ifabuildingisinlockoutbecausetheywerenotifiedbypoliceofalocalsituation,thereisnoneedtocalltoadvisepoliceofthelockout.However,thebuildingshouldkeepthepoliceadvisedofanychangeinstatustoyourbuilding

• Ifthebuildingisinitiatingthelockoutduetoasituationorpotentialincidentdiscoveredatthebuilding,theyshouldadvisepoliceofthelockoutandwhatisanticipated

• Lockallexteriordoorsandwindows• Terminatealloutsideactivities• Entrytothebuildingmaybegainedonlyonacase-to-case-basis,andonlythroughalockedandmonitoreddoor

• Classesotherwisecontinueasnormal• AlockoutisliftedwhentheexternalthreatisresolvedNotificationofsuchresolutionmaybethroughanymeansappropriatefortherespectivebuilding

• Uponresolutionofanincidentandterminationofthelockout,contactpolicetoadvisethemofsuch

Stepstoimplementlockoutafterapossiblethreathasbeenidentified:1.Inaneventofanemergency,theexecutiveprincipal,assistantprincipal,building/programadministrator,orhis/herdesigneewillnotifyallbuildingoccupantsthatlockouthasbeenimplementedandwillcall911(unlesslockoutwasinitiatedbythepolice)

2.ActivateBuilding-LevelEmergencyResponsePlan(ERP)andimplementIncidentCommandSystem(ICS)inaccordancewithsafetyplaninstructions

3.Havestudentswhoareoutsideimmediatelyreturntothebuilding

4.Assignedstaffwilllockandsecureallexteriordoorsandentrances

5.Monitormainentrancesandallowonlyauthorizedpersonnelintothebuilding

6.Calltoreturntothenormaloperationswillbegivenbytheexecutiveprincipal,assistantprincipal,building/programadministrator,orhis/herdesigneefollowingapprovalfromMonroe2–OrleansBOCESAdministrationandlocalauthorities

5) LockdownAlockdownistheresponsetotheworst-casescenario,andmustbeexecutedwithappropriateurgencyandseriousness.Abuildingadministrator,faculty,orstaffmembermayinitiatealockdownbaseduponanactualorimminentthreat(notincludingbombthreats)orviolentevent.

Lockdown Objectives• Tominimizeinjuryanddeath• Tofacilitateeffectiveresponse• Tomoveasmanypeopleaspossibletoasafeplace• Toneutralizethethreat

Lockdown Response• Announce“lockdown.”Donotusecodes.Call911andreportyoursituation.Consideralockoutforadjacentbuildingsaswell

• Immediatelygatherstudentsfromhallwaysintoclassroomsoroffices.Thisincludescommonareasandrestroomsimmediatelyadjacenttoclassrooms

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• Lockclassroomdoor(s)andhavestudentstakeaseatedpositiononthefloornexttothewalloutofviewfromthedoorwindow.Stayoutofsight

• Donotcoverwindows• Leavethewindowblindsastheyare• Turnoffclassroomand/orofficelightsifpossible• Documentandattendtoanyinjuriesaswellaspossible• Nooneshouldbeallowedtoenterorleaveaclassroomorofficeunderanycircumstances

• Donotanswerorcommunicatethroughyourlockeddoor• Donotallowanyoneintoyoursecuredarea• Donotansweraclassroomtelephone• Donotrespondtoafirealarmunlessimminentsignsoffireareobserved.Doingsocouldcompromisethesafetyofthosealreadysecured

• Donottalkwithinthesecuredarea,exceptonlyasabsolutelynecessary

• Donotrespondtotheintercom,publicaddresssystem,orotherannouncements

• Takeattendanceincludingadditions.Missingstudents’lastknownlocationsshouldbenoted.Keepthisrecordforwhenyouarereleasedfromthelockdown

Lockdownwillendonlywhenyouarephysicallyreleasedfromyourroombyemergencyrespondersorotherauthority. Respondinglawenforcementshouldhavemasterkeytoconducttherelease.Donotrelyonschoolpersonnelwithkeystobeavailabletoassistintherelease.

6) Shelter in PlaceTherearetimeswhenitisnecessarytomovethebuilding/officepopulationtoasingleormultiplelocation(s)inthebuilding/officebuilding.ThisiscalledaShelterinPlace.Inmostcases,ashelterinplaceisdonewhenthereisathreatoforactualweatherrelatedincidentorabombthreat.

Shelter in Place Objectives• Tominimizeinjuryordeath• Tolocateandcontainanydeviceorweatherdamage• Tofacilitateemergencyresponses• Toestablishsaferoutesanddesignatedareas

Shelter in Place Response• Announce“ShelterinPlace”.Instructeveryonetoremainwheretheyareandscantheirrespectiveareaforanythingoutoftheordinary

• Call911• ActivateBuilding-LevelEmergencyResponseTeam.Instructthemtoscancommonareasforanythingunusual

• Ifnodeviceisfound,decidewhethertocontinueschoolorevacuate.Theschooldistrictadministrationmayconsultwithpolicetomaketheirdecision

• Ifadeviceisfound,follow“ForaSpecificBombThreat”Procedures

For a Specific Bomb Threat:• Announce“ShelterinPlace”• Call911• ActivateBuilding-LevelEmergencyResponseTeam.Instructthemtofindaninternallocationtomovetheschoolpopulationto,scanandclearthelocationandaroutetoit.Movethoseintheaffectedareatotheestablishedandclearedlocation

• Assistfirstrespondersasnecessary

For a Weather-Related Situation:• Announce“ShelterinPlace”withinstructionstogotothehallwayoraninternalroomwithoutwindowsandsitdownonthefloor

• ActivateBuilding-LevelEmergencyResponseTeam• Call911foranyemergencyassistanceifneeded

(7) Hold in Place HoldinPlaceisaresponsetomedicalemergencyoranyotherincidentwherehallwayswouldneedtobeclear.

HoldinPlaceObjectives:• Tostopmovementwithinthebuilding• Continuenormalclassroomactivity

HoldinPlaceProcedures:• Announce“holdinplace.”• Useclear,conciselanguagetoprovidedirectiontotheschoolbasedonthesituation

Execute Hold in Place• Studentsinhallways,bathroomsorothercommonareaswillreturntotheirclassroom.Iftheholdinplaceisannouncedbetweenclassperiods,studentswillreturntotheirpreviousclasstoawaitinstructions.Iftherouteisblocked,studentswillgotothenearestclassroomandadvisetheteacherthattheyareunabletogettotheirclassandawaitinstructions

• Allavailablestaffmemberswillassistinmaintainingorderandaccountingforstudents.Remaininpositionuntilfurtherinstructionisgivenorremaininginplacecompromisessafety

Emergency Closings

22

ResponsestospecificemergenciesareoutlinedingreaterdetailineachBuilding-LevelEmergencyResponsePlan.

A. Threats of Violence

Threatsofviolencetotheschool,stafforstudentsareseriouslyconsidered.Administrationandlocalauthoritieswillbecontactedforallthreats.

B. Policies and Procedures for Responding to Implied or Direct Threats by Students, Staff and Visitors

Anyoneissuinganimpliedordirectthreatwillbereportedtothebuilding/programadministrator.Thebuilding/programadministratorwillevaluatetheseriousnessofthethreatandrefertothesiteplanforviolentthreats.

Consequencesforanyoneissuingthreatsofviolencemayincludebutnotbelimitedto:1. DisciplinaryactionasoutlinedintheMonroe2–Orleans

BOCESCodeofConduct2. Referraltocounseling3. Lawenforcementinvolvement4. Superintendent’shearingandpossiblesuspensionfor

studentsorStateEducationDepartment(SED)sanctionsforstaff

C. Warning Signs for Students at Risk of Committing School Violence

Youcanincreaseyourabilitytorecognizeearlywarningsignsbyestablishingclose,caring,andsupportiverelationshipswithstudentssothatyouknowthemwellenoughtonotechangesintheirbehaviorpatterns.Beawarethatoneofthesesignsalonemaynotbeanindicatorbutonesignmayleadyoutolookformoresigns.Trytounderstandviolenceandaggressionwithincontext(culture/familybackground),avoidstereotypes,viewwarningsignswithinadevelopmentalcontext,andunderstandthatachildmaytypicallyexhibitmultiplesigns.

Early Warning Signs for Students at Risk:1. Socialwithdrawal2. Excessivefeelingsofisolationandbeingalone3. Excessivefeelingsofrejection4. Havingbeenavictimofviolence5. Feelingsofbeingpickedonandpersecuted6. Lowinterestinschool/pooracademicperformance7. Expressionofviolenceinwritingsanddrawings8. Uncontrolledanger9. Impulsiveorchronichitting,intimidating,andbullying10. Historyofdisciplineproblems11. Pasthistoryofviolent/aggressivebehaviorand/orviolence

towardpeers12. Intolerancefordifferences/prejudices13. Drugand/oralcoholuse

14. Caregivershaveahistoryofdrugs/alcoholinvolvement15.Peergroupreinforcesantisocialbehaviors16.Learnedattitudesacceptingaggressivebehavioras“normal”

andeffectiveinsolvingproblems17. Highlevelofviolenceinthehome,neighborhood,or

media18. Poorattendanceandnumerousschoolsuspensions19. Affiliationwithgangs20. Difficultywithsocialskillsandpoorpeerrelations21. Easilyinfluencedbyothers/tendencytocopycat22. Historyofparentalrejection,inconsistentdisciplineand

lackofsupervision23. Difficultycontrollingimpulsesandemotions24. Inappropriateaccessto,possessionof,anduseoffirearms25. Seriousthreatsofviolence26. Poorpersonalhygiene27. Crueltytoanimals28. Settingoffires29. Lackofremorseorempathyothers

Imminent Warning Signs:1. Seriousphysicalfightingwithpeersorfamilymembers2. Severedestructionofproperty3. Severerageforminorreasons4. Detailedthreatsoflethalviolence5. Possessionand/useoffirearmsandotherweapons6. Self-injuriousbehaviorsorsuicidethreats/expressionsof

hopelessness7. Irrationalbeliefsandideas8. Verbal,non-verbal,orwrittenthreatsorintimidation9. Fascinationwithweaponry/bombsand/orviolentacts10. Expressionofplantohurtselforothers11. Externalizationofblame12. Unreciprocatedromanticobsession13. Fearreactionamongfellowstudentsorfaculty14. Drasticchangesinbeliefsystems15. Neworincreasedstressathomeorschool16. Inabilitytotakecriticism17. Feelingsofbeingvictimized18. Intoxicationfromalcoholordrugs19. Violencetowardinanimateobjects20. Stealsorsabotagesprojectsorequipment21. Lackofconcernforthesafetyofothers

Ifyoususpectthatoneofyourstudentsisexhibitingsignsorisatriskofviolence,contactyoursupervisor.

Monroe2–OrleansBOCEShasaThreatAssessmentPlaninplacethatmaybeactivatedtoaddressrelatedissues.

D. Procedures for Responding to Acts of Violence

1. Student fighta) Staffresponsibilities:1. Ifthestudentfightinvolvesaphysicalconfrontation,

thestaffmember(s)shouldusetheirbestjudgmentregardingtheirownabilitytomanagethestudentandproceedaccordingly

Section III: Response for Specific Emergencies

23

2. Callforassistancefromthemainofficeorappropriateadministrativeoffice.

3. Makeverbalcontactinacalm,low-tonedvoice4. Ifthebehaviordoesnotcease,shout,“stop”andthen

loweryourvoiceandencouragestudentstotalkabouttheissuessomeplaceelse.

5. Trytogetindividualstoamoreisolatedareasotheycancalmthemselveswithoutlosingface,ortrytogettheareaemptiedofotherstudentssothereisasmalleraudienceandlessdanger.

6. Donotleavethestudentsaloneuntiltheyarecalmeddown.

7. Discusstheirbehavioranditsconsequencesonlyaftertheyarecalm.

8. Nevergrabortouchaviolentstudentunlesstheyarecausingharmtothemselvesorothers.

9. Ifstudentswillnotdisengage,removeotherstudentsfromthearea.

10.Ifthestudentrefusestocooperatebyrenderingtheabovestepsinvalid,notifytheprincipal/buildingprogramadministratorthatyouneedhelpwithaviolenceproblem.

11.Completeandfileareferralform.

b) Building/ProgramAdministrator’sresponsibilities:1. Assessthesituationandinterveneifrequestedby

staff.2. Sendallavailablestafftotheareatodemonstratea

showofforce.3. Call911ifstudentsrefusetocooperate.4. Ifnecessary,calltheDistrictSuperintendent’soffice

whowillensurethatthenecessaryadministratorsarenotified,fromamongthefollowing:• Operations&Maintenance• Business/Administration• Safety/Security• MediaRelations

5. Assistpoliceinanywayrequested.6. Followdisciplinaryactionaccordingtothe

Monroe2–OrleansBOCESCodeofConduct.7. Fileanincidentreport.

2. IntrudersThiswouldconsistofanypersonenteringtheschoolthatisnotschoolpersonneloraregisteredstudent.Staffandfacultyshouldautomaticallyrecognizeandquestionthepresenceofunauthorizedpersonsonschoolgrounds.

Directivestoallstaff:- Determinewhetherthepersonisalegitimatevisitor

orathreattoschoolsafety- Escortallvisitorstotheofficetosign-in- Ifapersonissuspectedofposingathreat:

• Immediatelycontactthebuilding/programadministratorwhowillcall911forthepolice

• building/programadministratorwillinitiatetheschoollockdownprocedureasoutlinedbytheMonroe2–OrleansBOCESDistrict-WideSafetyPlan.

• Donotengageinaviolentconfrontation.Takeeveryothersteptoensureyoursafetyandthatofstudents

• Identifytheperson,theirlocationandnoteifanyweaponsvisible

• Containthesituationand,ifpossible,removeallinnocentpersons

3. Armed Student/IntruderIntheeventofanarmedstudentorintruder,staffresponsibilities:includeinitiatinglockdownprocedureasoutlinedbytheMonroe2–OrleansBOCESDistrict-WideSafetyPlan.1. Notifyteachersofintruderinthebuilding.andinstruct

tostayinclassroomsandlockdoors.2. Iftheintruderisinthehall,staffshouldcontactthe

officebyphone.3. Ifintheclassroom,teachershouldusethephoneto

requestassistancefromtheoffice.4. Ifshotsarefiredorotherviolentbehavioroccurs,

evacuatestudentstothesafestpositionawayfromintruder.Otherwise,studentsshouldbeintheclassroomandtheclassroomdoorsshouldbelockedtoprevententrybytheintruder.

4. Kidnapping/Hostage Takingthiswouldbeapersontakenandheld,againsttheirwill,bymeansofphysicalforceorthreatofharmandheldbyanindividualuntilcertainconditionsaremet.Ahostagesituationmustbecarefullysurveyedandevaluated.Thesafetyofthehostage(s),faculty,andpoliceisthemostimportantconsiderationinanyhostagesituation.Trainednegotiatorsknowthatthemoretimethatisgained,themorelikelyitisthesituationwillbeconcludedwithoutviolence.

• InitiateLockdown• Identifythehostagetaker,location,andanyweapons• Containthesituationand,ifpossible,removeall

innocentpersons• Lettheprofessionalsnegotiate.

Ifyouaretakenhostage:• Don’tforcetheissuephysicallyormentally,keepa

distance;don’tmakequickmoves• Changeyourmindsetfromoneofauthorityto

hostage• Staycalm• Donotbecomeaspokespersonforthesystem• Donotdefendthesystem/school• Donotnegotiate,dictate,confront,antagonize,

defendorplead

Response for Specific Emergencies

24

• Makeyourselfhuman.Forexample,talkaboutyourwife,husband,children,etc.Ifyouareseenasahumanbeingandlesslikeastrangerthepotentialforinjurydecreases

• Carefullyevaluateanescapeplan.Anyescapedoeshavethepotentialtocauseinjurytoyouandothers

5. Severe WeatherWhenasevereweatherwarningisreceived,staffwillbenotifiedtoescortstudentstosafeareasintheirrespectivebuildings.Blindswillbeclosedtominimizeflyingglass.Duckandcoverorshelteringunderdeskswillbeimplementedifnecessary.

6. Civil DisturbanceCivildisturbancescanincluderiots,sit-ins,racialconflictsandlongaltercations.Contactthebuilding/programadministratorprovidinglocationofdisturbance,whatistakingplace,numberofpeopleinvolvedandintentionsofthegroupifknown.Thebuilding/programadministratorwillcontacttheDistrictSuperintendentandpoliceifassistanceisneeded.Thebuilding/programadministratorwillnotifystaff.

Thestaffwillmovestudentsawayfromareaswhereviolentconfrontationsmayoccur.Thebuilding/programadministratorwillisolateproblematicindividuals(policeassistancemaybenecessary).Schoolsshouldnotbedismissedunlessitcanbeachievedwithoutrisktostudentsandstaff.

TheDistrictSuperintendentwillfollowupwithpolice,communityleadersandotherappropriatepartiesforopeningschoolthenextday.Thebuilding/programadministratorwillupdatestaffbeforeschoolbegins.Counselorsmayalsoneedtobecalledinandbeavailablethefollowingday.TheMonroe2–OrleansBOCESCrisisInterventionTeamhasadevelopedplantoenactinaccordancewithindividualbuildingadministrativeteam.

7. Student Transportation IncidentThedistrictschoolbusdrivershouldcontacthis/hertransportationdirector/supervisorimmediatelywithanytypeofschooltransportationaccident.

Thedriverwillensurechildrenareoutofthedangerareaandthenthroughthebuilding/programadministrator’soffice,requestassistanceforambulance,fireoranothervehicletotransportstudents.SchooldistrictswillnotifyMonroe2–OrleansBOCESwhenanaccidenthasoccurred.

Thetransportationdirector/supervisorwillnotifythedistrictofficeoftheincidentandthendriveouttoaccidentscene.ThedistrictofficewillcontacttheBuilding/ProgramAdministrator.Thetransportationdirector/supervisorwillupdatethedistrictadministrationonafrequentbasis.Ifthe

studentsneedtobetransportedtothehospital,theDistrictSuperintendentwillassignadesigneetogotothehospitaltobeon-site.AcollaborativedecisionbythecomponentdistrictandMonroe2–OrleansBOCESwillbemaderegardingparentnotificationofchildrenwhoareinjuredorwillbelateinarrivinghome.

8. Gas Leak ProcedureIfthereisasuspectedorconfirmedgasleakintheschool/sitenotifythebuilding/programadministratorimmediately.Thebuilding/programadministratorshouldcall911andannounceevacuationawayfromtheaffectedarea.Donotusethefirealarmtoactivateevacuationifyouhaveabelltypealarm.

Teachersshouldevacuatetodesignatedareasandaccountforstudents,thenmaintainsupervision.

Thebuilding/programadministratorwilldetermineifandwhenevacuationiscomplete.Thebuilding/programadministratorshouldthencheckwithteachersforunaccountedchildrenandnotifytheSafetyandSecurityCoordinator.TheSafetyandSecurityCoordinatorshouldthennotifytheEmergencyResponseTeamandsetupacommandpost.

Thedirectorofoperationsandmaintenancewillhavestaffturnoffgas/HVACsystemsasappropriate,determinethesourceofleakandestablisharepairplan.ThedirectorofoperationandmaintenancewillalsonotifytheSafetyandSecurityCoordinatoroftheplan.

Nursesshouldbepreparedtoprovideemergencyfirstaidmeasuresatthelocationwherestudentsaregathered.Busdriversshouldbeactivatedtostandbystatusincasere-entrytothebuildingisnotpossible.

9. Bomb ThreatAllbombthreatswillbereportedtothebuilding/programadministratorimmediately.Whenabombthreatisreceivedviatelephonetherecipientwillrecordinformationonthetelephonethreatchecklistifpossible.

Abombthreatmayalsobeinitiatedbyothermethodsofcommunication.Thebuilding/programadministratorwillinitiatetheappropriatethreatresponse.

10. Chemical SpillForchemicalspillsinsidethebuilding,staffmemberswillkeepstudentsawayfromthespillandnotifythebuilding/programadministratorimmediately.Buildingevacuationandtheassistanceofoutsideagenciesmaybenecessarydependingonthenatureofthespill.


25

Forhazardouschemicalspillsoutside,studentswillbeshelteredinsideandairintakeswillbeshutoffandsealedifnecessary.Theassistanceofoutsideagenciesmayberequireddependingonthenatureofthespill.

11. Fire/ExplosionAnystafforstudent,whoseessmokeorfire,isdirectedtopullthefirealarmtoevacuatethebuilding.Thebuilding/programadministratorwillnotify911toensurethealarmwasreceived.Staffwillassiststudentsfromthebuildingfollowingdrillprocedures,takeattendanceandsupervisestudentsuntiltheemergencyisover.Thefiredepartmentwilldetermineifandwhenthebuildingissafeforre-entry.

12. Biological ThreatIfabiologicalthreatisreceivedviatelephone,therecipientwillrecordinformationofthethreatandsubmittothebuilding/programadministrator.

Ifaletterorpackageisreceivedwhichthreatensabiologicalexposuretherecipientwill:1. Immediatelyreclosetheletterorpackage,coverwitha

boxorlargerenvelopeandavoidfurthercontact.2. Immediatelypreventpersonsfromleavingorentering

theroom.3. Notifybuilding/programadministratoroutsideof

exposurearea.4. Avoidtouchingfaceormucusmembranesuntilthey

canthoroughlywashwithsoapandwater.5. Reduceairmovement(shutofffans,closewindows).6. TheBuilding/ProgramAdministratorwillthencall

911forassistanceandfollowthedirectionsregardingthemovementofstudentsandstaff.

13. Radiological ThreatUponbeingnotifiedofaproblem,informthebuilding/programadministratorwhowillinformtheDistrictSuperintendentoftheincident.TheDistrictSuperintendentordesigneewillcontactthecountycoordinator.

Thebuilding/programadministratorwillnotifystaffandfollowproceduresasadvisedbythecountycoordinator.Procedureswillmostlikelybeshelterinplaceorearlydismissal.Schoolswithin10milesmayneedtocoordinatewiththepotentialsource.

14. EpidemicTheproblemneedstobeidentifiedandbroughttotheattentionoftheschoolnurse,building/programadministrator,DistrictSuperintendentandpublichealthofficials.ThepublichealthofficialsandtheDistrictSuperintendentwillproviderecommendationsfortheschooltofollow.TheDistrictSuperintendentwillprovideinformationtothemediaregardingthepresentactionsofthedistricts.

15. Mental Health Warning SignsSymptomsofmentalhealthdisordersvarydependingonthetypeandseverityofthecondition.Manytimeschangesandconcernscanbeaddressedsimplybycontactingthefamilyandaskingthattheyfollowupwithahealthcareprovider.Attimes,however,symptomsmaybemoresevereandposeamentalhealthemergency.Possiblesignsthatsomeoneishavingamentalhealthemergencyareasfollows:1. Confusedthinkingorchangeintypicalstyleof

interacting2. Increasedangerand/ormoodswings3. Highemotionalityand/orinabilitytocopeinthe

moment4. Behavingrecklesslyinamannerthatposesariskto

selforothers5. Expressingfeelingsofworthlessnessorhopelessness6. Makingstatementsorgesturesindicatingthats/he

wishestoharmselfordie7. Makingstatementsorgesturesthreateningtoharm

others8. Questionableinfluenceofdrugoralcoholuseaffecting

currentbehaviorIfapersonisdemonstratinganyoftheaforementionedsignsofamentalhealthemergency,theyshouldbetakenseriouslyandimmediateactionshouldbetaken.BuildingAdministratorSupervisorshouldbenotifiedandaRiskThreatAssessmentPlanmaybeactivated.

Possibleactionsinclude:A. CallSecurity/911ifanimmediatethreattostudent/

staffsafetyispresent- Arrestand/ormentalhygienearrestmaybewarranted

B. Isolateindividualasmuchaspossibleandmaintainsupervisionatalltimes

C. Contactparent/guardianforstudentremovalwithrecommendationtoseekassessmentandtreatment,eitherthroughpediatrician,community-basedmentalhealthprovider,MobileCrisisteam,and/orvisittoEmergencyRoomifsuicidalideationorsafetyconcernispresent.Parent or guardian must be contacted in the event of an implied or direct threat of violence by a student against themselves, including threat of suicide

D. Ifstudentcanbemaintainedonschoolgrounds,considercontactingMobileCrisisteam(viaLifelineat(585)275-5151)–note,familyischargedaco-pay/feewhenthisisusedonbehalfofastudent.


26

District Resources Inventory

Identificationofdistrictresourceswhichmaybeavailableforuseduringanemergency,includingthelistofpersonnelandotherresources.

A. Heavy Equipment Inventory/Vehicle Inventory

a) JohnDeere310Backhoeb) NewHolland555EBackhoec) Dresser515CHFrontEndWheelLoaderd) KubotaKH-61Excavatore) JohnDeere450HBulldozerf ) 1990International4900DumpTruckg) 1993Chevy3500Pick-upTruckwithServiceBodyh) 1999FordDumpTruck–O&Mi) 2003ChevyDumpTruckj) 2006FordCrewCabPick-Up–O&M

C. Fuel Inventory

One500-pounddieselabovegroundtankislocatedonthesouthwestsideofMonroe2–OrleansBOCESCampus.

D. Dining Room Capacities/Inventory Summary

TheWEMOCOdiningroomstocksasufficientsupplytoproviderationstoallstaffandcampusstudentsforaperiodof24hours.

27

AlternativeHighSchool(3555BuffaloRd).......................................................................... Supervisor

CommunicationandTechnologyServices(CaTS)&Monroe-OrleansAccountability,AssessmentandReportingServices(MAARS)(3625BuffaloRd).................................... RayMiller

CurriculumMaterialsCenter(CMC)(43TurnerDrive)..................................................... AngelaNesci

EducationalServicesCenter(ESC)....................................................................................... TimDobbertinKarenBrownMarijoPearsonSteveRoland

ElementaryScienceProgram(ESP)(38TurnerDrive)......................................................... AntoniettaQuinnKathyCampbell

Operations&Maintenance(WEMOCO)............................................................................ TomBurke

PaulRoadTransition.............................................................................................................. NicoleLittlewood

RidgecrestAcademy(AlcottRoad)........................................................................................ RobertNells

RochesterTechPark(CenterforWorkforceDevelopment,SupportServices..................... KarenPolandExceptionalChildren,SchoolHealthServices) WendyClark

BarbMartoranaHeatherMalone

SafetyandSecurity................................................................................................................. ChristopherBarrow

TransitionClass(VillagePlaza)............................................................................................. NicoleLittlewood

WEMOCOCareer&TechnicalEducationCenter.............................................................. RobertHillBarbaraSwanson

WestsideAcademy(1SpartanWay)...................................................................................... MarthaWillis

Monroe 2–Orleans BOCES has created a District-Wide Health and Safety Team consisting of, but not limited to:

Health and Safety Team

Site Committee Membership

2017-18 Board Of Education

JohnAbbottKathleen DillonJohnHeise

GeorgeHoward

Dennis Laba GeraldMaarMichaelMay

R. Charles Phillips ConstanceRockow

District Superintendent

JoAnneL.Antonacci

Chief Emergency Officer

ChristopherBarrow

10. New Business

4. Resolution to Approve Chemical Hygiene Plan for 2017-18 School

Year (Dobbertin)

10. New Business

5. Resolution to Approve Donation of Surface Plates, Lathe, Imperial

IV Oven, Optics Table

10. New Business

6. Resolution to Adopt 2017-18 Proposed Adopted Budget

M o n r o e 2 – O r l e a n s B O C E S

2017-2018Proposed Adopted Budget

May 10, 2017

MISSIONWe provide quality, cost-effective educational services in partnership with school districts and the community in a manner that supports excellence and equity for all learners.

VISIONThe Monroe 2-Orleans BOCES is the educational partner of choice. We serve the diverse needs of our community, helping all students achieve their full potential.

BOCES 2:• Provides service of unparalleled excellence• Demonstrates expertise• Encourages innovation• Shows caring and respect for all• Demonstrates integrity and accountability• Is cost effective• Is responsive and flexible• Employs a quality workforce

We are committed to customer satisfaction, continuous improvement, and personal and professional growth.

Monroe 2 - Orleans BOCES

2017-2018 Proposed Adopted Budget Summary

Based on May 1, 2017 Service Requests

Proposed

Adopted

Program Budget

Administrative Services $2,252,253

Career and Technical Education $7,706,925

Center for Workforce Development $20,180

Communication & Technology Services $11,303,108

Curriculum & Professional Development $1,024,083

Department for Exceptional Children $39,825,026

Elementary Science Program $2,699,979

General Education $2,224,556

MAARS $858,823

Services from Other BOCES $11,300,485

Subtotal of Budgets $79,215,418

Administration (Board and Central Services) $7,115,676

Capital (Lease Costs and Capital Projects) $2,370,458

Total Appropriations $88,701,552

Amended Proposed

Adopted April Adopted

2016-2017 2016-2017 2017-2018

Service Budget Budget Budget Amount Percentage

ADMINISTRATION & CAPITAL

001 Administration $6,306,980 $6,312,081 $7,115,676 $808,696 12.82%

002 Capital (Lease Costs & Capital Project) $2,277,312 $2,277,312 $2,370,458 $93,146 4.09%

TOTAL $8,584,292 $8,589,393 $9,486,134 $901,842 10.51%

ADMINISTRATIVE SERVICES

312 Shared Business Manager $144,442 $144,442 $146,873 $2,431 1.68%

313 Shared HR Manager $156,758 $156,758 $143,848 -$12,910 -8.24%

329 Attendance Supervisor $155,988 $155,988 $109,977 -$46,011 -29.50%

514 Staff Development - Teachers/Coaching $44,924 $44,924 $42,163 -$2,761 -6.15%

614 Labor Relations $487,453 $487,453 $499,798 $12,345 2.53%

634 Coordination - RASHP $168,019 $168,019 $170,677 $2,658 1.58%

634 Coordination - RASWCP $722,113 $722,113 $791,180 $69,067 9.56%

640 Online Web Recruitment $151,956 $191,957 $153,238 $1,282 0.84%

641 Human Resources Management Audit $18,177 $18,177 $18,487 $310 1.71%

652 Cooperative Bidding $165,929 $172,604 $176,012 $10,083 6.08%

TOTAL $2,215,759 $2,262,435 $2,252,253 $36,494 1.65%

CAREER & TECHNICAL EDUCATION

101 Career & Technical Education $7,549,017 $7,564,037 $7,499,905 -$49,112 -0.65%

413 Alternative High School Equivalency $81,240 $81,240 $83,960 $2,720 3.35%

512 STEM Coach $156,536 $162,136 $123,060 -$33,476 -21.39%

TOTAL $7,786,793 $7,807,413 $7,706,925 -$79,868 -1.03%

CENTER FOR WORKFORCE DEVELOPMENT

401 H.S. Equivalency & Equiv. Attendance $19,031 $19,031 $20,180 $1,149 6.04%

Co-Ser

MONROE 2-ORLEANS BOCES

COMPARATIVE PROPOSED ADOPTED BUDGET ANALYSIS

2016-2017 TO 2017-2018

Inc./Dec.

Over Adopted

2016-2017

Amended Proposed


2016-2017 2016-2017 2017-2018

Service Budget Budget Budget Amount PercentageCo-Ser

Inc./Dec.

Over Adopted

2016-2017

COMMUNICATION & TECHNOLOGY SERVICES

328 Computer Education Coordinator $190,660 $190,660 $194,850 $4,190 2.20%

430 Distance Learning $371,021 $476,164 $360,025 -$10,996 -2.96%

508 Educational Communications $203,157 $212,925 $203,110 -$47 -0.02%

513 Library Automation $294,659 $329,972 $306,189 $11,530 3.91%

524 Technology Staff Development $283,790 $327,279 $297,294 $13,504 4.76%

525 Instructional Computing & GIS $3,286,013 $6,214,250 $5,314,343 $2,028,330 61.73%

527 Equipment Repair $520,114 $546,015 $536,725 $16,611 3.19%

528 Printing $778,785 $816,792 $729,799 -$48,986 -6.29%

530 Library Services/Media $659,266 $670,583 $675,440 $16,174 2.45%

601 Records Management $78,836 $81,844 $86,155 $7,319 9.28%

608 Instructional Support Network $1,894,791 $2,180,141 $2,036,437 $141,646 7.48%

615 Public Information Services $474,128 $479,092 $562,741 $88,613 18.69%

TOTAL $9,035,220 $12,525,717 $11,303,108 $2,267,888 25.10%

CURRICULUM & PROFESSIONAL DEVELOPMENT

512 School Improvement $865,819 $1,399,255 $923,425 $57,606 6.65%

541 Grant Writing $103,270 $102,149 $100,658 -$2,612 -2.53%

TOTAL $969,089 $1,501,404 $1,024,083 $54,994 5.67%

DEPARTMENT FOR EXCEPTIONAL CHILDREN

202 Classified Tutoring Program $226,642 $228,060 $234,568 $7,926 3.50%

203 12:1:1 Programs $7,700,425 $7,261,103 $7,581,971 -$118,454 -1.54%

204 8:1:1 Communication & Social Skills $1,584,991 $1,511,164 $1,362,293 -$222,698 -14.05%

205 6:1:1 Programs $12,830,481 $14,095,214 $13,495,201 $664,720 5.18%

206 8:1:2 Intensive Management (Elem.) $3,363,726 $3,993,568 $4,016,394 $652,668 19.40%

211 Intensive BN 6:1:2 $0 $344,187 $812,538 $812,538 N/A

231 Alternative High School $2,331,398 $2,703,341 $2,565,351 $233,953 10.03%

301 Blind/Visually Impaired $370,664 $527,030 $263,856 -$106,808 -28.82%

302 Deaf/Hearing Impaired $1,611,650 $1,666,504 $1,545,929 -$65,721 -4.08%

303 Occupational Therapy $343,190 $378,831 $412,885 $69,695 20.31%

Amended Proposed


2016-2017 2016-2017 2017-2018


Inc./Dec.

Over Adopted

2016-2017

DEPARTMENT FOR EXCEPTIONAL CHILDREN (cont.)

306 Physical Therapy $246,062 $221,887 $200,418 -$45,644 -18.55%

308 Speech Impaired - Handicapped $1,149,272 $1,571,355 $1,358,381 $209,109 18.19%

309 Social Worker/Psychologist $554,166 $499,217 $549,509 -$4,657 -0.84%

311 Consultant Teacher/Inclusion/Autism/ $3,483,164 $3,869,140 $3,286,932 -$196,232 -5.63%

315 English as a Second Language $547,290 $557,425 $669,080 $121,790 22.25%

318 Pupil Services Coordination $169,168 $169,168 $77,646 -$91,522 -54.10%

402 Gifted and Talented $157,611 $157,611 $154,366 -$3,245 -2.06%

406 General Tutorial Program $192,881 $191,827 $198,218 $5,337 2.77%

510 Gifted and Talented Extra Curricular $75,060 $75,060 $78,042 $2,982 3.97%

512 Gifted and Talented ADEPT $33,533 $33,533 $22,633 -$10,900 -32.51%

517 Transitional Services/Career Skills Ctr. $454,829 $767,226 $924,779 $469,950 103.32%

653 Teacher Immersion Fellowship Program $0 $0 $14,036 $14,036 N/A

TOTAL $37,426,203 $40,822,451 $39,825,026 $2,398,823 6.41%

ELEMENTARY SCIENCE PROGRAM

502 Elementary Science Program $2,800,534 $2,800,590 $2,699,979 -$100,555 -3.59%

GENERAL EDUCATION

417 Regional Summer School $1,034,470 $999,391 $1,027,013 -$7,457 -0.72%

423 Alternative Ed. - Jr./Sr. High $1,123,873 $1,124,332 $1,197,543 $73,670 6.56%

TOTAL $2,158,343 $2,123,723 $2,224,556 $66,213 3.07%

MAARS

520 Test Scoring $837,151 $865,296 $858,823 $21,672 2.59%

SERVICES FROM OTHER BOCES

161 Multi-Occupational/Bridget Program- M1 $0 $0 $1,479 $1,479 N/A

251 Service Occ-Lives - Genesee Valley $0 $30,090 $0 $0 0.00%

260 Severely Disabled 12:1:4 Creekside - M1 $2,152,053 $2,317,513 $2,249,294 $97,241 4.52%

261 Severely Disabled Related Services - M1 $1,752,064 $1,585,344 $1,560,654 -$191,410 -10.92%

262 District Based 12:1:1 - Monroe 1 $42,930 $196,331 $169,575 $126,645 295.00%

Amended Proposed


2016-2017 2016-2017 2017-2018


Inc./Dec.

Over Adopted

2016-2017

SERVICES FROM OTHER BOCES (cont.)

263 District Based Related Services $0 $37,784 $23,364 $23,364 N/A

264 Elementary/Secondary Prog. 6:1:1 - M1 $2,616,852 $2,049,448 $2,019,671 -$597,181 -22.82%

271 Therapeutic 6:1:1 - Genesee Valley $0 $5,100 $0 $0 0.00%

354 Autism Specialist - Genesee Valley $0 $3,780 $0 $0 0.00%

362 Physical Therapy - Monroe 1 $0 $4,195 $2,119 $2,119 N/A

364 FLECS (Social Work) - Monroe 1 $0 $69 $138 $138 N/A

365 Tutoring Special Education - Monroe 1 $5,000 $3,336 $0 -$5,000 -100.00%

366 Deaf Ed Interpreter - Monroe 1 $75,656 $83,290 $77,866 $2,210 2.92%

368 ESOL Evaluations - Monroe 1 $0 $0 $36 $36 N/A

369 Deaf Education - Monroe 1 $52,285 $54,436 $50,615 -$1,670 -3.19%

460 Academic Prog., Special Facilities - M1 $58,122 $0 $37,063 -$21,059 -36.23%

461 Young Audiences of Rochester - M1 $16,214 $8,863 $25,813 $9,599 59.20%

462 Challenger Learning Center - Monroe 1 $38,683 $35,780 $36,968 -$1,715 -4.43%

526 School to Work - Monroe 1 $34,376 $67,986 $31,383 -$2,993 -8.71%

560 BoSat Elementary Science - Monroe 1 $7,955 $8,140 $10,260 $2,305 28.98%

561 Music Library Services - Monroe 1 $14,329 $16,888 $17,231 $2,902 20.25%

563 School Improvement - Monroe 1 $2,945 $0 $1,590 -$1,355 -46.01%

568 Urban Suburban Interdistrict Transfer-M1 $98,204 $100,934 $99,005 $801 0.82%

570 Instructional Software - OCM BOCES $8,563 $8,563 $8,938 $375 4.38%

571 In-Service Allocation - Genesee Valley $450 $50 $125 -$325 -72.22%

581 Coordination Other - Central - GST $2,250 $2,250 $2,250 $0 0.00%

583 General Staff Development - Capital Reg. $0 $2,444 $0 $0 0.00%

604 Computer Services - Monroe 1 $910,026 $692,606 $1,169,677 $259,651 28.53%

605 Computer Services - Admin - Monroe 1 $2,161,389 $2,297,736 $2,564,914 $403,525 18.67%

610 Planning - Health Program-Orleans-Niag $7,887 $7,887 $0 -$7,887 -100.00%

612 Central Food Services - Genesee Valley $32,508 $32,508 $33,191 $683 2.10%

617 Teacher Certification - Genesee Valley $39,744 $39,388 $38,151 -$1,593 -4.01%

655 Telephone Interconnect - Monroe 1 $0 $60,097 $0 $0 0.00%

657 Phone Service - Monroe 1 $177,126 $66,581 $315,371 $138,245 78.05%

660 Textbook Coordination - Monroe 1 $27,769 $13,989 $25,953 -$1,816 -6.54%

Amended Proposed


2016-2017 2016-2017 2017-2018


Inc./Dec.

Over Adopted

2016-2017

SERVICES FROM OTHER BOCES (cont.)

661 Textbook Supply - Monroe 1 $14,675 $0 $19,400 $4,725 32.20%

662 Disabled Transportation - Monroe 1 $198,034 $190,241 $243,338 $45,304 22.88%

669 Substitute Coordination - Genesee Valley $0 $0 $15,245 $15,245 N/A

670 Planning Mgmt. Service - WSWHE $912 $912 $775 -$137 -15.02%

671 Staff Development Support - WFL $2,153 $6,962 $4,781 $2,628 122.06%

672 Staff Development Bus Driver - GV $900 $1,000 $1,700 $800 88.89%

674 Health, Safety & Risk Management - GV $158,375 $158,836 $161,334 $2,959 1.87%

675 Self-Funded Health Coordination - GV $7,887 $7,887 $8,713 $826 10.47%

676 Edutech Administrative - WFL $29,606 $47,932 $785 -$28,821 -97.35%

677 Advertising Service - WFL $71,535 $13,691 $4,976 -$66,559 -93.04%

679 GASB 45 - Erie 1 $44,320 $59,560 $69,650 $25,330 57.15%

682 Board Policy and Planning - Erie 1 $29,250 $33,450 $35,351 $6,101 20.86%

683 Integrated Student Mgmt. System-Erie 1 $23,709 $19,509 $20,429 -$3,280 -13.83%

684 State Aid Planning Services - Questar III $44,380 $26,433 $28,980 -$15,400 -34.70%

687 Health Care Plan - Orleans Niagara $9,700 $9,700 $0 -$9,700 -100.00%

688 SchoolDude Facilities Mgmt. - Broome $112,256 $99,209 $90,334 -$21,922 -19.53%

690 NTS Team Ed - Nassau $21,000 $21,000 $22,000 $1,000 4.76%

TOTAL $11,104,072 $10,529,728 $11,300,485 $196,413 1.77%

GRAND TOTAL $82,936,487 $89,951,066 $88,701,552 $5,765,065 6.95%

MONROE 2-ORLEANS BOCES

COMPARISON OF 2016-2017 UNIT COSTS TO 2017-2018 UNIT COSTS

Adopted Proposed Adopted

2016-2017 2017-2018

Co-Ser Service Unit Cost Unit Cost

001 Administration $172.42/RWADA $199.65/RWADA

002 Capital/Rental of Facilities $62.26/RWADA $66.51/RWADA

312 Shared Business Manager $144,442/FTE $146,873/FTE

313 Shared HR Manager $156,758/FTE $143,848/FTE

329 Attendance Supervisor $60/Hr. $60/Hr.

514 Staff Development - Coaching

$510/Participant

($170/Component (3)) ($175/Component (3))

614 Labor Relations $18,400/District $18,818.00/District

Labor Relations - Unemployment Service $4,100/District $4,300.00/District

Labor Relations - Salary Surveys $3,500/District $3,700.00/District

Labor Relations - Superintendent Hearings $4,050/District $4,150.00/District

634 Coordinated Roch. Area Sch. Health Plan As Specified by District As Specified by District

Coordinated Roch. Area Sch. Workers' Comp. As Specified by District As Specified by District

640 Online Web Recruitment $5,000/District $5,100/District

641 Human Resources Management Audit $125/Hr. $127.50/Hr,

652 Cooperative Bidding $362/Unit $369/Unit

Cooperative Bidding - Electric $1,045/Unit $1,064/Unit

Cooperative Bidding - Fine Paper $545/Unit $555/Unit

Cooperative Bidding - Food $2,105/Unit $2,143/Unit

Cooperative Bidding - Natural Gas $1,163/Unit $1,184/Unit

101 Career & Technical Education $8,668/Student $8,988/Student

ADMINISTRATION & CAPITAL

ADMINISTRATIVE SERVICES

CAREER & TECHNICAL EDUCATION


2016-2017 2017-2018


413 Alternative High School Equivalency $2,031/Pupil $2,099/Pupil

512 STEM Coach $19,567/FTE $20,510/FTE

401 High School Equivalency & Equivalent Attendance $10.52/Hr. $10.78/Hr.

328 Computer Education Coordinator $57,198/FTE $58,455/FTE

430 Distance Learning $1.95/RWADA + Base $1.99/RWADA + Base

GCN Online Tutorials $1,427/District $1,460/District

508 Educational Communications $3.47/RWADA $3.56/RWADA

513 Library Automation $5,860/Site $6,005/Site

524 Technology Staff Development $1.97/RWADA $2.01/RWADA

Instructional Technology Specialist $39,966/District $40,835/District

525 Instructional Computing $3.04/RWADA $3.11/RWADA

Guidance Information Systems As Specified by District As Specified by District

Shared Technician $74,840/FTE $76,690/FTE

527 Equipment Repair As Specified by District As Specified by District

Assistive Technology $16,698/District $16,750/District

528 Printing As Specified by District As Specified by District

530 Media Library $4.06/RWADA + Base $4.16/RWADA + Base

Library On-Line Resources $850/District + Add ons $875/District + Add ons

601 Records Management $3.87/RWADA $4.06/RWADA

608 Instructional Support Network $3.68/RWADA + Base $3.77/RWADA + Base

615 Public Information Services $18,935/Day/Wk./Yr. $19,375Day/Wk./Yr.

Video Production $5,435/Base Charge $5,570.00/Base Charge

CENTER FOR WORKFORCE DEVELOPMENT

COMMUNICATION & TECHNOLOGY SERVICES

CAREER & TECHNICAL EDUCATION (cont.)


2016-2017 2017-2018


512 Cooperative School Improvement

Staff Development - Seminars Varies Varies

Cooperative School Improvement/Base $6,208/District $6,332/District

Literacy Coaching $1,028/Day $1,048/Day

Math Coaching $1,028/Day $1,048/Day

Mentoring that Matters $210/Participant $214.00/Participant

Reading Recovery - Continuing Contact $2,521/Teacher $2,571/Teacher

Reading Recovery - New Teacher $9,816/Teacher $10,012/Teacher

541 Grant Writing $2,625 Base Charge $2,650 Base Charge

202 Classified Tutoring Program - Special Ed $39.25/Hr. $40.23/Hr.

Home Based Tutoring - Special $42.25/Hr. $43.23/Hr.

203 12:1:1 Program - Tuition $40,910/Student $41,886/Student

1:1 Aide $40,979/Aide $42,003/Aide

1:1 SBA $41,718/SBA $42,761/SBA

204 8:1:1 CASS Tuition $41,783/Student $42,419/Student

1:1 Aide $40,979/Aide $42,003/Aide

1:1 SBA $41,718/SBA $42,761/SBA

205 6:1:1 Behavior Management - Tuition $47,318/Student $58,583/Student

6:1:1 PDD - Tuition $57,177/Student $58,413/Student

6:1:1 Therapeutic Day Care - Tuition $52,560/Student $53,587/Student

1:1 Aide $40,979/Aide $42,003/Aide

1:1 SBA $41,718/SBA $42,761/SBA

206 8:1:2 Intensive Management (Elem.) - Tuition $48,487/Student $49,406/Student

1:1 Aide $40,979/Aide $42,003/Aide

1:1 SBA $41,718/SBA $42,761/SBA

211 6:1:2 Intensive BN - Tuition $73,426/Student $72,862/Student

1:1 Aide $40,979/Aide $42,003/Aide

1:1 SBA $41,718/SBA $42,761/SBA

231 Alternative High School - Tuition $38,937/Student $39,701/Student

1:1 Aide $40,979/Aide $42,003/Aide

1:1 SBA $41,718/SBA $42,761/SBA

DEPARTMENT FOR EXCEPTIONAL CHILDREN

CURRICULUM & PROFESSIONAL DEVELOPMENT


2016-2017 2017-2018


301 Blind/Visually-Impaired $7,514/Hr./Wk./Yr. $7,702/Hr./Wk./Yr.

302 Audiology $7,675/Hr./Wk./Yr. $7,867/Hr./Wk./Yr.

Deaf/Hearing-Impaired $6,132/Hr./Wk./Yr. $6,254/Hr./Wk./Yr.

Interpreter $89,941/Student $84,596/Student

Notetaker $51,973/Student $53,272/Student

Sign Skills $62,224/Student $57,566/Student

303 Occupational Therapy $7,748/Hr./Wk./Yr. $7,804/Hr./Wk./Yr.

306 Physical Therapy $7,995/Hr./Wk./Yr. $8,195/Hr./Wk./Yr.

308 Speech Impaired - Handicapped $7,709/Hr./Wk./Yr. $7,879/Hr./Wk./Yr.

309 Social Worker/Psychologist $7,560/Hr./Wk./Yr. $7,571/Hr./Wk./Yr.

311 Consultant Teacher $7,151/Hr./Wk./Yr. $7,008/hr./Wk./Yr.

Music Therapy $5,605/Hr./Wk./Yr. $5,718/Hr./Wk./Yr.

Autism $7,702/Hr./Wk./Yr. $7,877/Hr./Wk./Yr.

Art Therapy $6,117/Hr./Wk./Yr. $6,348/Hr./Wk./Yr.

Inclusion Aide $46,759/Aide $47,563/Aide

Inclusion SBA $47,531/SBA $48,078/SBA

315 Itinerant English as a New Language $20,270/Day/Wk./Yr. $20,587/Day/Wk./Yr.

318 Pupil Services Coordination $130,128/FTE $129,408.46/FTE

402 Gifted and Talented

Adept - Discovery & H.S. Seminar Series $199/Student $202/Student

Adept - Explorations (Elementary) $7,914/Building $8,064/Building

Adept - Student Leadership Training (H.S.) $564/Student $575/Student

406 Tutorial Services - Gen Ed $39.25/Hr. $40.23/Hr.

Home Based Tutoring - Gen Ed $42.25/Hr. $43.23/Hr.


Adept - Masterminds $760/Team $775/Team

Adept - Masterminds JV $330/Team $336/Team

Adept - AC Bowl $474/Team $483/Team

Adept - Chess $321/Team $327/Team



2016-2017 2017-2018



Adept - Professional Development Series $815/Teacher $835/Teacher

Adept - Network Consortium $566/District $580/District

517 Transitional Services/Career Skills Center $22,050/Day/Wk./Yr. $22,520/Day/Wk./Yr.

653 Teacher Immersion Fellowship Program N/A $7,018/District

ELEMENTARY SCIENCE

502 Elementary Science Program As Specified by District As Specified by District

GENERAL EDUCATION

417 Regional Summer School As Specified by District As Specified by District

423 Alternative Ed. - Junior High $22,936/Student $23,749/Student

MAARS

520 MAARS $5.30/Test $5.30/Test

Regional Scoring $5.30/Test $5.30/Test


Monroe 2-Orleans BOCES, 3599 Big Ridge Road, Spencerport NY 14559, Phone: 585-352-2400, Fax: 585-352-2442, www.monroe2boces.org

10. New Business

7. Resolution to Renew the ARAMARK Contract for a 3-year period

effective July 1, 2017 and ending June 30, 2020 based on the results

of our RFP


1. Resolution to Accept Cooperative Natural Gas Bid

2. Resolution to Accept Cooperative Pest Control Bid

3. Resolution to Accept Battery Bid

4. Resolution to Accept Monroe 2-Orleans BOCES participation

in Cooperative bid with Erie 1 BOCES for FY 2017-2018

Distance Learning State Wide Agreements

5. Resolution to Accept Monroe 2-Orleans BOCES participation in

Cooperative bid with Erie 1 BOCES for FY 2017-2018 Instructional

Technology State Wide Licensing Agreements


1. Albany D.S. Report

2. Local Update


Labor Relations Committee (J. Abbott/J. Heise)

Legislation Committee (J. Heise/J. Abbott)

Information Exchange Committee (L. Burlingame/D. Laba)

15. Upcoming Meetings/Calendar Events May 11 4-6pm GVASCD Awards Reception (City Grill, 384 East Ave,

Rochester, NY 14607)

May 16 Component District Budget Votes

May 18 3-7pm SkillsUSA (CTE)

May 18 5:30pm Make All the Difference Scholarship Recipients’ Reception

(CTE, Room A)

May 24 8:30-9:45 & 12:45-2pm CTE Services and Trades Showcase (CTE,

Rooms A/B)

May 24 3:30pm DS Forum (CaTS, Training Room B)

May 24 5:30pm MCSBA Annual Meeting (Shadow Lake)

May 24 6-8pm CTE National Technical Honor Society (CTE, Conference Rooms

A/B)

May 29 BOCES 2 closed

June 2 9:30am-1:30pm SEPTO Fair (Gates Chili Campus)

June 6 11:30am Meet and Greet/Noon Retirees Luncheon Ceremony (Whittier

Party House)

June 6 7pm CWD High School Equivalency Graduation (Location change:

Gates Chili Middle School Café)

June 7 7-9pm Moving-On Ceremony (CTE, Rooms A/B)

June 8 6:30pm CTE Recognition Ceremony (The College at Brockport –

Special Events Recreation Center)

June 10 7:30am MCSBA New Board Member Training

June 12 9-10am Therapeutic Day Program Graduation (CTE, Rooms A/B)

June 12 1-2pm Alternative High School Graduation (Location change:

Alternative High School)

June 13 2-4pm Owner-Architect-Construction Meeting (CTE, Room A-102)

June 14 Noon Board Officer Agenda Review

June 15 6-8:30pm Special Education End-of-the-Year Meeting (Agatina’s)

June 19 6-7pm Westside Graduation (End-of-Year Celebration) (Gates Chili

Auditorium)

June 21 10:30am and 1:30pm Preschool Graduation (Hilton Village Preschool in

Primary Wing Cafeteria)

June 21 7pm Regular Board Meeting (ESC, Temp Medium Room)

June 22 12:30-2pm Project Search Celebration (URMC, Helen Wood Hall,

Ground Floor, Evarts Lounge, 255 Crittenden Blvd. 14620)

16. Other Items

17. Anticipated Executive Session to discuss collective negotiations pursuant to

article 14 of the Civil Service Law

18. Adjournment

board of cooperative educational services · minutes of the regular meeting of the board of...

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