board minutes 2016-10-19

WSUU BOARD MINUTES – OCTOBER 19, 2016 PAGE 1 OF 2

MINUTES

MEETING OF THE BOARD OF TRUSTEES OF

WESTSIDE UNITARIAN UNIVERSALIST CONGREGATION

OCTOBER 19, 2016

ATTENDING: Tracy Burrows, Judi Finney, Michael Franzen, Sue Holly, Jill Jackson, Allan Lang, and Jean Mendel. GUESTS: Shannon Day and Cynthia Westby. NOT IN ATTENDANCE: Rev. Alex Holt.

Meeting began at 7:03 p.m. with chalice lighting and check-in of attendees.

APPROVAL OF MINUTES: Judi moved to accept the minutes from the September 21st board meeting, and Jill seconded. Unanimously approved. Sue will send final minutes and reports to Shannon for posting on the website and bulletin board.

DRE’S REPORT: Cynthia said she is settling in and enjoying the job very much. Will has been very helpful in assisting her. She appreciates all the volunteers in RE very much. Led her first Chalice Chapel recently. See report attached.

ADMINISTRATOR’S REPORT: Shannon updated us (since her written report) that the billing issue with Sweet Pea has been resolved – they had an issue with their payment vendor. Check will be coming ASAP. See report attached.

TREASURER’S REPORT: Bert’s expenses for the music retreat will be paid this year from scholarship, and will be built into the cost of the retreat next year. See report attached.

INTERIM MINISTER’S REPORT: See report attached.

MUSIC DIRECTOR’S REPORT: See report attached.

NEW WORSHIP COUNCIL CO-CHAIR: Mark Newton is retiring from Worship Council at the end of the year. Alex will temporarily co-chair with someone he will recruit. Discussion was had regarding ideas for the other co-chair.

STARTUP SATURDAY FOLLOW-UP: We identified Congregational Stability/Financial Strength and Member Engagement as goals for the coming year. Jill will send the details from the workshop to Laura White re: membership issues, and Tracy will send financial info to Stewardship committee.

FINANCE POLICIES STATUS UPDATE: Discussion around financial policies and the employee handbook. Shannon will update the handbook with the edits discussed.

BOARD GOALS UPDATE:

♦ Jill is trying to coordinate with Nikki to discuss communication. She shared thoughts on board communication and processing info, and we decided that the board would sign up to light the chalice to make us more visible to the congregation. We also

WSUU BOARD MINUTES – OCTOBER 19, 2016 PAGE 2 OF 2

discussed asking committees if any of them would like to bring reports to the board in person. First group we will reach out to is Membership.

♦ Jean and Allan are working with John Britt re: policies update.

♦ Tracy is still trying to connect with April re: Leadership Assembly.

♦ Judi met with Michelle Fawcett Long and Viv Monahan re: Helping Hands (new name for care team). They are breaking down the “big dream” of how it will work into things they can do right now. They plan on offering meals to those in need for up to a month. Will be asking for a volunteer list of people to help, and they are compiling a resource list of places to refer out when we can’t meet a need.

♦ Sue will follow up with Small Group Ministry when she’s back from her November vacation.

COTTAGE MEETING/BEYOND CATEGORICAL THINKING: The final Ministerial Search Team cottage meeting is on Sunday (October 23) and the BCT workshop is on November 5th, with a follow-up sermon on the 6th.

COMMITTEE STATUS REPORTS TO THE BOARD: Black Lives Matter – working with Dominique. Four members have done background checks, and they are coordinating with other churches.

THANK YOU NOTES: Done.

There being no further business, we adjourned at 8:54 p.m.

Next regular meeting of the Board will be on November 16, 2016 at 7:00 p.m. at WSUU in the Admin Office.

Sue Holly, Secretary

October 13, 2016 To: WSUU Board Members From: Cynthia Westby, DRE Here is my Board Report for October 2016. I continue to be very excited about my job, and the plans and program I am implementing this year. I continue to learn new aspects of my job each week as they come up, while ensuring that RE priorities are met each week. I will attend the Board meeting on Wednesday for the first hour or so until you feel it is appropriate for me to leave because of the other business you have on the agenda. I want to be sure we have a chance to all meet and get to know each other! I’m looking forward to seeing you then! Fall RE Program: I kicked off the RE Program on Sunday, September 18th with a wonderful group of enthusiastic teachers and children! Below are the attendance numbers for the first four weeks of Fall RE classes. We have a superb group of forty-eight RE teachers and substitutes whose dedication and commitment makes the RE program happen on Sundays! The classes are all running smoothly and the teachers are reporting that they are having a great time with the children and the curriculum. Chalice Chapel: I planned and led my first Chalice Chapel this past Sunday (October 9th) focusing on the question, “What Is Holy, Special, Meaningful?” Twenty-one children were present and it went beautifully. The worship was deeply touching and every child participated. They were each given an opportunity (which they took) to be a minister and tell us what they experienced as holy. It was a highly successful service.

RE Fall Classes 2016

Class 9/18 9/25 10/2

10/9

Nursery 0 1 2 3

Story Time 5 4 5 9

Spirit Play 4 2 2 3

K-1 6 7 2 4

2-3 grade 7 7 7 7

4-5 grade 8 9 8 5

6-8 grade 9 2 8 5

Coming of Age N/A 0 0 7

Youth Group 7 2 7 9

Total 46 34 41 52

RE Council: The RE Council is now a group of eight congregants co-chaired by Shelley Webb and Vanessa Shaughnessy. The other members are: Nola Balch, April Kirstjansson, Kasey Langley, Laura Strand, Thomas Terence, and Amy Hance-Brancati. We meet on the second Sunday evening of every month and their work is integral and vital to the success of the RE Program. It is a great group of dedicated and committed people who are truly helping make this year a wonderful success! Ingathering BBQ: The RE Council provided activities for children and youth at the Ingathering BBQ. Face painting and hula hooping were the big hits of the rainy afternoon. Youth Group: Youth Group is going very well. The youth have developed a lot of plans and ideas and are looking forward to a fantastic year together. We have five fabulous Youth Advisors: Simon Knaphus, Amy Hance-Brancati, Michael Germain-Mothershed, Nathan Germain-Mothershed, and Marissa Ohoyo. Fall Con: Eight youth and two chaperones (Amy Hance-Brancati and Shelley Webb) will be attending Fall Con in Randall, Washington, October 21st-23rd. They will be traveling by a bus arranged by the University Unitarian Universalist church. This is a wonderful turn out of youth and I’m really pleased about the level of participation. In addition, Gracie Bucklew will be going to the Canadian BC Youth Con in November. She is very active in Youth Group and was instrumental in encouraging other youth to attend Fall Con. She will be going to Fall Con in Randall, WA. Coming of Age: The Coming of Age group looks like it will have seven kids participating. Steve Burrows, Shelley Webb and John Monahan will be teaching this and the release ceremony is this Sunday, October 16th at noon. This is a beautiful ceremony, very moving and we are all looking forward to it. Alex and I will both be participating. RE Program Assistant: Will Haggerty, the RE Program Assistant has been immensely helpful on Sundays and his presence and work is making a huge difference in our being able to ensure that all the needs of RE classes, children, teachers and parents are met. Will lost a dear friend and so is in New York now through the beginning of next week. LREDA: I met with the Pacific Northwest Region’s DREs in October and they continue to be a fabulously supportive resource which I can turn to with questions. My mentor, Sara Lewis, the President of the regional LREDA group for UUA, continues to be immeasurably helpful in offering me guidance when questions or issues arise. She and I continue to meet monthly. It is exciting to be working with this team of DREs and immensely useful to have this group of colleagues to work with.

Stories for All Ages: I’m very pleased to be working with an expanding team of tellers. I have added a couple more people to the team this past month to ensure we have enough tellers for the Sunday story. In this way our congregation has an opportunity to hear the many beautiful voices of our different excellent storytellers. Multi-Gen Service on December 18th and Christmas Eve Family Service: Alex, Bert and I will be meeting soon to plan these two services. The RE Council and I have had some excellent conversations about both of these services that will prove extremely helpful as Alex, Bert and I plan these services. Winter RE Programs: I am beginning to develop the Winter curriculum which will focus on Islam for the 2nd-3rd, and 4th-5th grades. Middle School teachers and I have been discussing whether to continue with Buddhism or move to Islam in the Winter. We will be making that decision in the next few weeks. Decks of Cards: I’m putting in a quick plug for any decks of cards you may have that are missing a card or well worn. I need about 20 decks in order to offer an activity in RE classes at the end of October to demonstrate an experience of the Buddhist concept of impermanence. Thank you! If you have any questions, comments or concerns about RE, please let me know! I will see you at the Board meeting on Wednesday. Thank you!

Administrator Report to Board October 2016

I’m baaaaack! I had a great vacation in Europe with Dan and am very happy to be home. I am however,

wishing that I would have written this report before my departure, September is a dim memory at this

point and my brain is still jet lagging. So short report this month. I’m VERY grateful to the amazing Patti

McCall for fearlessly sitting in for me during my absence. It is wonderful to know that I have solid back

up.

1. Theft – the theft of the computer from the AV booth was an unfortunate occurrence in

September. As a result of the incident we have changed a few operational procedures around

when and if doors are unlocked. I will check in with custodial staff about this this week. I was

alarmed to find the office door unlocked when I arrived yesterday morning for church. We

clearly have more educating and signage to do.

2. Rentals – In my review of month end financials I noticed we haven’t received a rental payment

from Sweetpea for Sept and Oct. I have emailed the bookkeeper and head of school asking for

payment. This has never happened before in the 6 years of the lease.

3. Membership – No changes in membership this month. Current membership is 213. We did

have a lovely New Member Welcoming Ceremony during September and I anticipate that we

will be getting some new members at the end of the first series of Path to Membership classes.

4. Seattle City Light We finally received the reimbursement check from SCL. Phew.

5. Website – Slow Progress is being made – not helped by my vacation.

6. Liability Ins. Dividend – We received a check for $1216 from Church Mutual as payment for the

UUA Safety Group Dividend plan. This is a welcome surprise given our claim of last year.

In Community,

Shannon

WSUU Congregation - Seattle WA FY2016-17 13-Month Treasurer's Report - SummaryAs of: Friday, September 30, 2016

Current Mo. Prior Mo. Change

Operations Checking #2045 36,486.16$ 58,237.59$ (21,751.43)$

Operations Savings #2060 7,105.42 7,105.24 0.18 Church Building & Land (book value) 1,031,624$

Funds for Operations 43,591.58$ 65,342.83$ (21,751.25)$ Cash - Operations Funds 40,291

Cash - Building Funds 122,473

Building Fund Checking #2052 13,952.59$ 13,952.59$ -$ Other Assets 25,358

Building Fund Savings #2078 78,736.25$ 71,971.83$ 6,764.42$ Total Assets 1,219,747$

Elevator Fund Savings #5261 29,784.57 28,783.38 1,001.19

Building Funds 122,473.41$ 114,707.80$ 7,765.61$

Loan to UUA 488,098$

% thru Year: 31% Loan to Pacific Northwest Growth Fdtn 79,654

YTD YTD Budget Over/(Under) Other Current Liabilities 5,135

Dedicated Fund Balances 7,692

Pledges 142,107$ 94,954$ 47,153$ Total Liabilities 580,579$

Other Donations 20,903 10,646 10,257

Fundraising 3,737 19,077 (15,340) 639,168$

Merchants Income 1,409 1,354 55

Program & Misc Income 14,633 6,453 8,179 Beginning of FY Equity 608,329

Rentals 13,474 17,436 (3,962) YTD Change in Equity 30,839

Total Income 196,262$ 149,920$ 46,342$

Ministry 51,352$ 41,384$ 9,968$

Religious Exploration 28,105 26,848 1,257

Music 20,344 18,724 1,620

Admin Staff Support 15,213 15,954 (741)

Add'l Employee Benefits 766 997 (231)

Dues 3,360 4,351 (991)

Operations 8,815 7,901 914

Committees 8,353 6,213 2,140

Fundraising 1,000 2,846 (1,846)

Rental Expenses 335 248 87

Utilities 11,656 6,068 5,589

Loans 16,850 16,190 659

Fees 10 631 (621)

Repair & Maintenance 2,276 1,565 711

Total Expenses 168,436$ 149,920$ 18,516$

27,826$

Congregational Equity

Liabilities

Assets

BALANCE SHEET REPORT

BUDGET SUMMARY

Income

Expenses

Overall YTD Results vs. Budget:

BANK ACCOUNT BALANCES

WSUU Congregation - Seattle WA 13-Month Detailed Treasurer's Report Page 2

As of: Friday, September 30, 2016 % Thru Year: 31%

Account # Account Name Curr Mo Activity YTD Balance 13-Mo Budget Bgt Remaining YTD %ofBgt Over Budget Notes

Pledging

4.100.100 Pledges - Current Year Income 19,296.51 137,206.83 305,000.00 167,793.17 45% - Monthly avg to meet budget: $18,500

4.100.105 Pledges - Additional One Time Gifts - - - - -

4.100.110 Pledges - Prior Year Income - 4,900.00 3,600.00 - 136% 1,300.00

Total Pledges 19,296.51 142,106.83 308,600.00 166,493.17 46% 1,300.00

4.100.135 Give Big (Non-pledge gifts and stretch dollars) - 5,875.00 6,300.00 425.00 93% -

4.100.140 Contributions - Sunday WSUU 1,196.47 4,744.32 17,333.00 12,588.68 27% -

4.100.150 Contributions Sunday Charities 612.96 2,061.12 8,667.00 6,605.88 24% -

4.100.155 Endowment Fund Transfers IN - - - - -

4.100.160 Special Gifts & Appeals 184.24 8,222.84 2,300.00 - 358% 5,922.84 Hafen bequest ($6,762.60 txfrd to Bldg Fund)

Total Other Donations 1,993.67 20,903.28 34,600.00 13,696.72 60% 5,922.84

Total Pledge and Other Donations 21,290.18$ 163,010.11$ 343,200.00$ 180,189.89$ 47% 7,222.84$

4.100.245 Auction Income - - 42,000.00 42,000.00 0% -

4.100.247 Raise the Paddle Income - - 12,000.00 12,000.00 0% -

4.100.249 Art & Garden Show Income - - 6,500.00 6,500.00 0% -

4.100.250 Rummage & Book Sale Income - 2,660.00 1,000.00 - 266% 1,660.00

4.100.257 Misc. Fundraising Income 290.00 1,076.50 500.00 - 215% 576.50 - Ingathering (see 5.100.800)

Total Fund Raising Income 290.00 3,736.50 62,000.00 58,263.50 6% 2,236.50

4.100.200 PCC Scrip GF Income - 797.01 2,000.00 1,202.99 40% -

4.100.210 E Scrip GF Income 3.94 16.58 200.00 183.42 8% -

4.100.211 Amazon Rebate Income 94.87 594.99 2,200.00 1,605.01 27% -

Total Merchants Income 98.81 1,408.58 4,400.00 2,991.42 32% -

4.100.220 Coffee Income 47.04 179.01 1,275.00 1,095.99 14% -

4.100.221 Music Fund Transfers IN - 732.47 - - 732.47 - pie sale in June (not budgeted)

4.100.222 Music Fundraising and Donations - - 4,500.00 4,500.00 0% -

4.100.240 Interest Income - 9.54 10.00 0.46 95% -

4.100.241 Board Designated Fund Transfers to GF - 2,495.06 2,495.00 - 100% 0.06

4.100.242 Building Fund Transfer IN - - - - -

4.100.251 Social & Envir. Justice Fundraising - - 500.00 500.00 0% -

4.100.255 Common Quest Income - 161.00 500.00 339.00 32% -

4.100.258 RE Fund Transfers IN - 1,294.50 1,310.00 15.50 99% -

4.100.259 RE Fundraising & Donations - 996.00 1,500.00 504.00 66% -

4.100.260 OWL Registration Fees - - - - -

4.100.261 RE Youth Group Fund Transfers IN - 2,518.11 - - 2,518.11 - check budget txfr from June

4.100.262 RE Youth Group Fundraising & Gifts 105.00 564.46 2,450.00 1,885.54 23% -

4.100.263 OWL Fund Transfers IN - 4,250.00 4,250.00 - 100% -

4.100.264 RE Coming of Age Program Fees - - 750.00 750.00 0% -

4.100.265 Ministerial Intern Inc - - - - -

Program and Misc Income

Merchants Income

Fund Raising

Other Donations

GENERAL FUND INCOME




4.100.266 Help for Members Fund Transfers IN - - - - -

4.100.267 Minister Search Fund Transfers IN - 832.55 833.00 0.45 100% -

4.100.268 Web Development Fund Transfers IN - 600.00 600.00 - 100% - - New Website (see 5.100.470)

4.100.270 Building Maintenance/Janitorial transfer IN - - - - -

Total Program and Other Income 152.04 14,632.70 20,973.00 6,340.30 70% 3,250.64

Rentals

4.100.300 Cell Tower Rental & Elec Reimb True-up 1,137.78 4,551.12 14,794.00 10,242.88 31% -

4.100.302 Cell Tower Electricity Reimb True-up - - 344.00 344.00 0% -

4.100.305 Rental Income - Single Events 350.00 655.00 5,500.00 4,845.00 12% -

4.100.310 Leases Income- Pre School - 7,818.00 33,878.00 26,060.00 23% - - check w/head of school re: rent payments

4.100.311 Donations- Service Groups Meeting at WSUU 60.00 450.00 2,150.00 1,700.00 21% -

Total Rental Income 1,547.78 13,474.12 56,666.00 43,191.88 24% -

TOTAL GENERAL FUND INCOME 23,378.81$ 196,262.01$ 487,239.00$ 290,976.99$ 40% 12,709.98$

5.100.100 Minister Housing Allow Exp 3,000.00 10,500.00 32,500.00 22,000.00 32% -

5.100.101 Minister Salary Exp 4,004.17 17,006.17 58,210.00 41,203.83 29% -

5.100.105 Minister Medical Ins Exp 751.65 1,252.75 3,710.00 2,457.25 34% -

5.100.106 Minister Group Term Life Ins - - 350.00 350.00 0% -

5.100.107 Minister Long Term Disability Ins - - 707.00 707.00 0% -

5.100.110 Minister Retirement Exp 700.41 2,066.41 9,066.00 6,999.59 23% -

5.100.115 Minister-FICA Offset 378.68 1,946.96 7,306.00 5,359.04 27% -

Total Minister Compensation 8,834.91 32,772.29 111,849.00 79,076.71 29% -

5.100.102 Interim Minister Moving Expenses 149.68 6,449.68 6,300.00 - 102% 149.68 - food at "Start Up" event; will repay $1000

5.100.120 Minister's Sabbatical Exp - - - - -

5.100.125 Minister's Professional Exp 755.00 1,630.00 5,850.00 4,220.00 28% -

5.100.128 Minister Search Expenses - 10,500.00 10,500.00 - 100% -

5.100.130 Ministerial Intern Expense - - - - -

5.100.303 Minister Search Fund Transfers OUT - - - - -

Total Additional Minister Exp 904.68 18,579.68 22,650.00 4,070.32 82% 149.68

Total Cost of Minister Exp 9,739.59$ 51,351.97$ 134,499.00$ 83,147.03$ 38% 149.68$

5.100.150 RE Director Salary Exp Bud 7,450.00 22,050.00 59,433.00 37,383.00 37% -

5.100.155 RE Director Medical Ins Ex Bud - - 4,667.00 4,667.00 0% -

5.100.158 RE Dir FICA SS Exp Bud 378.68 1,495.59 4,912.00 3,416.41 30% -

5.100.160 RE Director Retirement Exp - 458.33 433.00 - 106% 25.33

Total RE Director Compensation 7,828.68 24,003.92 69,445.00 45,441.08 35% 25.33

5.100.165 RE Director Professional Exp - 1,750.87 3,500.00 1,749.13 50% -

Total RE Director Other Expenses - 1,750.87 3,500.00 1,749.13 50% -

5.100.161 RE Lead Youth Advisor - - - - -

5.100.162 RE Story Time Toddler Teacher - - - - -

5.100.163 RE Nursery Lead Teacher 160.00 440.00 2,240.00 1,800.00 20% -

Children and Youth RE Ministry

GENERAL FUND EXPENSES

Minister Position




5.100.164 RE Nursery Assisstant 188.13 351.13 1,450.00 1,098.87 24% -

5.100.168 RE Teacher Support Coordinator - 540.00 3,930.00 3,390.00 14% -

5.100.169 RE Summer Coordinator - - - - -

5.100.170 Childcare Exp - 355.00 840.00 485.00 42% -

Total RE Staff Exp 348.13 1,686.13 8,460.00 6,773.87 20% -

5.100.151 RE Youth Leadership Development Exp - - - - -

5.100.152 RE OWL Leadership Development Exp - - 1,750.00 1,750.00 0% -

5.100.166 RE Leader Training Exp - - - - -

5.100.167 RE Teacher Appreciation Exp - - - - -

Total RE Training Expense - - 1,750.00 1,750.00 0% -

5.100.131 RE OWL Programs - - - - -

5.100.132 RE High School Youth Programs 25.00 154.53 750.00 595.47 21% -

5.100.133 RE Middle School Youth Programs - - - - -

5.100.134 RE Operational Exp 361.84 509.55 3,350.00 2,840.45 15% -

5.100.135 RE Scholarships - - - - -

5.100.171 RE Program Support Exp - - - - -

5.100.172 RE Curricula Expense - - - - -

5.100.225 RE Fund Transfers OUT - - - - -

5.100.227 RE Youth Group Fund Transfers OUT - - - - -

5.100.229 OWL Fund Transfers OUT - - - - -

Total RE Operations 386.84 664.08 4,100.00 3,435.92 16% -

Total RE Ministry Exp 8,563.65$ 28,105.00$ 87,255.00$ 59,150.00$ 32% 25.33$

5.100.185 Music Dir Sal Exp Bud 3,071.70 12,246.93 36,714.00 24,467.07 33% -

5.100.186 Music Dir Medical Exp - - 3,218.00 3,218.00 0% -

5.100.187 Music Dir Retirement Exp 282.42 847.26 3,671.00 2,823.74 23% -

5.100.188 Music Dir FICA Exp 234.99 936.90 3,055.00 2,118.10 31% -

Total Music Director Compensation 3,589.11 14,031.09 46,658.00 32,626.91 30% -

5.100.190 Music Dir Professional Exp 1,163.61 3,410.96 3,300.00 - 103% 110.96 - arranging repayment

Total Music Director Other Expenses 1,163.61 3,410.96 3,300.00 - 103% 110.96

5.100.193 Chorale/Sunday Serv Pianist Exp 560.00 1,685.00 6,865.00 5,180.00 25% -

5.100.195 Music Percussionist Exp 270.00 990.00 3,030.00 2,040.00 33% -

Total Other Music Staff 830.00 2,675.00 9,895.00 7,220.00 27% -

5.100.191 Music Purchase Exp 72.15 227.19 600.00 372.81 38% -

5.100.192 Music Equipment Maint Exp - - 400.00 400.00 0% - - add lines for Music Ministry Retreat; Festivals

Total Other Music Expenses 72.15 227.19 1,000.00 772.81 23% -

Total Music Ministry Exp 5,654.87$ 20,344.24$ 60,853.00$ 40,508.76$ 33% 110.96$

5.100.174 Congr Administrator Sal Exp 3,110.64 11,556.48 39,689.00 28,132.52 29% -

5.100.175 Congr Administrator Medical Ins Exp - - - - -

5.100.176 Congr Administrator Retirement Exp 311.25 921.85 3,969.00 3,047.15 23% -

5.100.177 Congr Administrator FICA Exp 237.96 884.07 3,064.00 2,179.93 29% -

Music Ministry

Administrative Staff Support




5.100.180 Bookkeeper Sal Exp Bud 118.56 625.56 - - 625.56 - will correct from August payroll

5.100.183 Bookkeeper FICA Exp 9.07 47.85 - - 47.85 - will correct from August payroll

Total Administration Staff Exp 3,787.48 14,035.81 46,722.00 32,686.19 30% 673.41

5.100.216 Janitorial/Custodian Wages Exp 315.00 1,177.50 5,130.00 3,952.50 23% -

Total Other Support Staff 315.00 1,177.50 5,130.00 3,952.50 23% -

5.100.178 Labor & Industries Ins Exp - 499.74 2,200.00 1,700.26 23% -

5.100.182 Employee Assistance Prog Exp - - - - -

5.100.184 Part time Empl FICA SS Exp 56.48 266.15 1,040.00 773.85 26% -

5.100.200 Group Term Life Insurance - - - - -

5.100.205 Long-Term Disability Insurance - - - - -

Total Additional Employee Benefits Exp 56.48 765.89 3,240.00 2,474.11 24% -

5.100.300 Partner Church Dues Exp Bud 150.00 150.00 150.00 - 100% -

5.100.310 UUSC Dues Exp Bud - - 250.00 250.00 0% -

5.100.320 UUA Dues Exp Bud 3,210.00 3,210.00 9,586.00 6,376.00 33% -

5.100.330 PNWD Dues Exp Bud - - 4,154.00 4,154.00 0% -

Total UU Organizations Dues Exp 3,360.00 3,360.00 14,140.00 10,780.00 24% -

5.100.450 Telephone/Cable/Internet 209.65 838.60 2,469.00 1,630.40 34% -

5.100.460 Web Hosting Exp - 4.51 210.00 205.49 2% -

5.100.470 Web Maintenence Exp Bud 600.00 711.00 200.00 - 356% 511.00 - New Website (see 4.100.268)

5.100.475 Technology Management - 51.49 949.00 897.51 5% -

5.100.480 Office Expenses 31.05 393.33 1,600.00 1,206.67 25% -

5.100.481 Postage Exp Bud 47.00 141.00 500.00 359.00 28% -

5.100.482 Printing / Copying - 1,169.96 5,681.00 4,511.04 21% -

5.100.483 Constant Contact Email Service - 368.28 369.00 0.72 100% -

5.100.484 Marketing and Advertising 49.00 49.00 - - 49.00

5.100.485 Endowment Fund Transfers OUT - - - - -

5.100.520 Banking & Credit Card Fees e.g.Vanco 199.07 1,281.04 5,500.00 4,218.96 23% -

5.100.550 Liability Insurance Exp Bud - 3,806.50 8,200.00 4,393.50 46% -

5.100.742 Memorial Expenses - - - - -

5.100.900 Transfers to Operations Cash Reserve Fund - - - - -

Total Operational Exp 1,135.77 8,814.71 25,678.00 16,863.29 34% 560.00

5.100.222 Coffee and Other Kitchen Exp 139.85 455.16 1,400.00 944.84 33% -

5.100.336 Help for Members Fund Transfers OUT - - - - -

5.100.710 Membership Exp Bud - - - - -

5.100.725 Worship Council Expense Budget 350.00 2,377.68 3,472.00 1,094.32 68% -

5.100.726 AV Tech Expense 480.00 1,920.00 6,240.00 4,320.00 31% -

Committees Expenses

Additional Employee Benefits

UU Organizations Dues Expense

Operational Expenses




5.100.727 AV Equipment & Maintenance - 41.63 400.00 358.37 10% -

5.100.755 Orion Expense - - - - -

5.100.756 Social Action Expense - - - - -

5.100.757 Sunday Morning Contributions Given to Charity 1,105.73 3,226.67 8,680.00 5,453.33 37% -

5.100.800 All Congr Social Events 267.04 332.04 - - 332.04 - Ingathering (see 4.100.257)

5.100.829 Common Quest Exp - - - - -

Total Committees Exp 2,342.62 8,353.18 20,192.00 11,838.82 41% 332.04

5.100.196 Music Council Fundraising Exps - - - - -

5.100.819 Raise the Paddle Purchase Exp-GF - - - - -

5.100.820 Auction Expense - 1,000.00 8,000.00 7,000.00 13% -

5.100.821 Rummage Sale Expense - - - - -

5.100.822 Canvass Expense - - - - -

5.100.823 Misc. Fundraising Exp Bud - - 250.00 250.00 0% -

5.100.825 Art and Garden Show Expense - - 1,000.00 1,000.00 0% -

Total Fundraising Exp - 1,000.00 9,250.00 8,250.00 11% -

5.100.305 Facilities Rental Exp - single events 75.00 335.00 805.00 470.00 42% -

Total Rentals Exp 75.00 335.00 805.00 470.00 42% -

5.100.452 Security Alarm System - - 400.00 400.00 0% -

5.100.453 Electricity - SCL - 9,558.25 8,470.00 - 113% 1,088.25 - SCL repaid $4200, finally

5.100.454 Water/Sewer - SPU - 803.70 2,950.00 2,146.30 27% -

5.100.455 Waste/Recycling/Green 266.31 816.94 2,600.00 1,783.06 31% -

5.100.456 Gas - PSE 108.80 477.41 5,300.00 4,822.59 9% -

Total Utility Expenses 375.11 11,656.30 19,720.00 8,063.70 59% 1,088.25

5.100.650 Loan Debt Service - UUA 3,387.44 13,549.76 44,038.00 30,488.24 31% -

5.100.655 Loan Debt Service - PNW Growth Fdtn Exp 1,319.92 3,299.80 8,580.00 5,280.20 38% -

Total Loan Expenses 4,707.36 16,849.56 52,618.00 35,768.44 32% -

5.100.457 Annual City/County/State Fees - 10.00 2,050.00 2,040.00 0% -

Total City/County Fees - 10.00 2,050.00 2,040.00 0% -

5.100.451 Janitorial Supplies 168.95 725.12 2,587.00 1,861.88 28% -

5.100.458 Landscaping Exp - - - - -

5.100.459 Building Maint Supplies & Small Labor Vendor 1,026.72 1,551.34 2,500.00 948.66 62% - - Exterior faucet repair, water shut-off valve

5.100.461 Building Capital Reserve Exp-GF - - - - -

5.100.462 Building Maintenance/Janitorial Transfers OUT - - - - -

Total Repair and Maintenance 1,195.67 2,276.46 5,087.00 2,810.54 45% -

Total Facility Exp 6,278.14$ 30,792.32$ 79,475.00$ 48,682.68$ 39% 1,088.25$

TOTAL GENERAL FUND EXPENSES 41,308.60$ 168,435.62$ 487,239.00$ 318,803.38$ 35% 2,939.67$

Income less Expenses (17,929.79) 27,826.39 9,770.31

Fundraising Expenses

Rentals Expenses

Facility Expenses

WSUU Congregation - Seattle WA Fund Balances Report Page 7

As of: Friday, September 30, 2016

Fund Acct Fund Balances Curr Balance Mo. Change Notes/Explanation

3.202.100 Building Maintenance/Janitoral 962.50 - Date Activity

3.301.100 Minister's Sabbatical - -

3.302.100 Minister's Discretion 4.03 - - combine with 3.336.100? Beginning Balance 6/1/2016 14,049.59$

3.303.100 Minister Search - - Ck#1268 - Safety Improvements 6/1/2016 (97.00)

3.304.100 Gifts to be Designated by Board - - Ending Balance 13,952.59$

3.305.100 Memorial Donations - -

3.310.100 Conference Scholarship 772.21 -

3.321.100 Miscellaneous Grants 160.33 - Beginning Balance 6/1/2016 71,966.38$

3.336.100 Financial Help for Members 957.04 - - combine with 3.302.100? Donation Received (Hafen) 9/23/2016 6,762.60

3.345.100 Hymnals 98.71 - Interest Earned - YTD 7.27

3.348.100 Directories - - Ending Balance 78,736.25$

3.350.100 Music 0.53 -

3.355.100 WSUU Sponsored Events (16.90) -

3.360.100 Youth Group - - Beginning Balance 6/1/2016 23,779.88$

3.370.100 OWL 715.10 - Donation Received 6/8/2016 3,000.00

3.380.100 Religious Ed Misc - - Donation Received 7/8/2016 1,000.00

3.381.100 DRE Search - - Donation Received 8/1/2016 1,000.00

3.385.100 RE Raise the Paddle 114.34 - Donation Received 9/23/2016 1,000.00

3.390.100 Art and Aesthetics 2,929.50 - Interest Earned - YTD 4.69

3.395.100 Orion - - Ending Balance 29,784.57$

3.400.100 Endowment 55.00 -

3.405.100 Little Free Library 40.00 - 122,473.41$

3.500.100 PCC Cards 429.74 - Beginning Balance 109,795.85

3.600.100 Website Development - - YTD Changes 12,677.56

3.800.100 Charitable Giving - - % Improvement/(Draw Down) 12%

3.805.100 Food Bank - -

3.815.100 Partner Church 100.00 -

3.835.100 Community Meal Trust 369.87 -

7,692.00$ -$

Total Building Fund

Building Fund Checking

Building Fund Savings

Elevator Fund Savings

BUILDING FUND ACTIVITY

INTERIM MINISTER’S REPORT TO BOARD OF TRUSTEES

October 12, 2016

Greetings,

Here is my report for this month. Note that I will not be attending this meeting due

to my long-planned commitment to a Buddhist retreat in the Santa Cruz mountains

this coming week. Leadership changes are the main theme of my report this month.

1. The Transition Team is doing some leadership changes as Fred Matthews

decided to step down as chair. Either Liz or Charlotte will take over as chair

or as co-chairs. The primary responsibility of the Transition Team in this one

year interim will be to track the emotional status of Westside as a

congregation while the final stages of the settled minister search continue.

Other focal points such as the quality of worship services, religious

education and stewardship will also be reviewed on a regular basis.

2. The Stewardship Team is also working through leadership change. Jill

Fleming has decided to step down from chair. Mark Wainwright, Trevor

Lalish-Menagh and I are discussing an option where they would be co-chairs

of Stewardship this year and we’ll be meeting this week before I leave.

3. As you may know by now Mark Newton is stepping down from Worship

Council chair after 10 years of leading that group. He had planned to do so

last year but congregational transition made him decide to stay one more

year. He will step down on January 1 and also report to the congregation in

the weekly email his reasons as well as his appreciation for those with whom

he has worked. We will be through the holidays by then and have the

remainder of the church year lined up for speakers. I will temporarily co-

lead the group with another person to be determined. The long range

leadership of the Worship Council will be determined by the next minister

and the lay leadership after the new minister arrives. Mark will continue as

chaplain of Westside. We do plan to honor his contributions to the Worship

Council at the annual meeting next year.

4. DRE Cynthia Westby is working very hard in the RE program to continue

the culture change from Betsy’s tenure. She will be at the October board

meeting and I expect will submit a report to you on her work.

5. The paid staff (Shannon, Cynthia and Bert) and I meet twice monthly for

checking in on our collaborative work and in general how things are going.

We have a business meeting once monthly and then a shared lunch as a

second meeting. We will be doing annual evaluations in January since they

weren’t done last year.

6. The Worship Council and I have decided to explore several series of

services that explore areas like the Six Sources. Early next year I will do a

three part series on addiction, mental illness and the legalization of cannabis

and its value. The sub-text of the series will be “The things we don’t talk

about much in church (at least on Sundays).’ In March I’ll do a series of

three services on the Buddhist teachings of “The Three Poisons’ of life:

Greed, Anger, and Delusion/Ignorance” and how to overcome them in our

lives. The Worship Council has tinkered with the format of the Sunday

services to make the service move more smoothly but no major changes. We

have decided to alter the ‘community sing’ after the end of the official

service as it’s very confusing to visitors. The option will still be there for

people to come up and sing together but it will be clear that the Sunday

service is done and people are welcome to go downstairs.

7. You have likely read by Friday my column for this week’s email. When I

was in Providence this week my colleagues and I discussed what we think

might be a future backlash against ‘feminism’ assuming Secretary Clinton is

elected President; a similar racial backlash happened after President Obama

was elected. As you also know there’s been much discussion about ‘locker

room’ language and the humiliation of women. I have asked the transition

team and several mental health professionals to consider ways for women

and others at Westside to have safe ways to converse about abusive language

and inappropriate physical contact in their lives. We would want to plan

such ways of communication in a very careful way and so I doubt anything

specific will be in place until after the election.

8. Bert, Cynthia and I will meet soon to plan the holiday services including the

‘season of renewal’ program that will be part of this year’s holiday theme.

9. My time away from now on this church year will likely be minimal other

than one trip back East in January to visit elderly relatives. This month

happened to be a time when I had two major commitments out of state. I

plan to be here to do an informal Christmas Day Sunday service as well as a

January 1 atonement service. No formal service on those days including

music, AV, RE other than childcare, service leaders, etc. This will be a time

when paid staff and volunteers can take time off over the holidays.

10. Laura White has done a wonderful job of revising the membership process

and we have had our first new members/interested visitors orientation last

week. Viveca and John have offered the use of their home to host the ever

popular “Candlelight and Conversation” gathering this Friday. Next week

while I am gone there will be a third session to talk about Westside, its

history, stewardship, etc, and to see who wishes to join this fall. A new

members ceremony will take place tentatively in November. A hearty thank

you to everyone who is working in membership as well as greeters.

This constitutes my report for this month. Please let me know of any concerns or

questions you might have and I’ll address them as soon as I can either before I

leave for California Sunday afternoon or after my return a week from this Monday.

Respectfully submitted,

Alex Holt, Interim Minister

Music Director’s Report to the Board of Trustees

October 19, 2016

The Westside Music Ministry got off to a strong start for the church year with new growth and new

programs.

Growth: The Chorale welcomed a few new members after a long period of dependence on the greatly

appreciated members who have sung for Westside’s worship services for a long time. New members

bring a fresh dynamic and we have benefited from their presence.

New Programs:

Praise Services: A team of active Music Ministry people came together last spring to plan Praise Services.

Cecelia Hayes, Michael Matz, Michael Germain Mothershed, Marion Kee and I created a highly

successful Praise Service last May and again for 9/11. These services have been extremely well received

and 5 more are planned throughout the 2016 – 2017 church year.

The Music Ministry Retreat: we tried something different for the music retreat this year. In the past the

retreat has been just for Chorale members but I’ve always had a vision of a Music Ministry Retreat that

includes anyone who wants to participate in a weekend of music and fellowship. This year’s retreat took

place at Camp Burton on Vashon Island and there were 24 attendees including 4 from the Vashon Island

Unitarian Fellowship. We offered 9 workshops and worked on an all-camp choral piece that we plan to

sing for our worship service on December 11. I’ve heard only very positive feedback and so we’re

planning to do it again next year. All that and the bills were paid with $90 to spare toward next year’s

deposit.

Bertram Gulhaugen

Music Director

board minutes 2016-10-19

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