bid document: appointment of service provider ......- 0 - bid document: appointment of service...

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BID DOCUMENT: APPOINTMENT OF SERVICE

PROVIDER TO CONDUCT THE SKILLS AUDIT FOR

THE PERIOD OF 6 MONTHS

BID NO. TNC/HRDSA/06/2020

CLOSING DATE: 19 NOVEMBER 2020

TIME: 11:00

NAME OF TENDERER: ____________________________________________________

TOTAL AMOUNT R________________________________________________ (incl. VAT)

NO BID WILL BE ACCEPTED FROM A PERSON IN THE SERVICE OF THE STATE

Issued by:

Tshwane North College Cnr Pretorius and Kgosi Mampuru Street Pretoria 0001 Delivery Address: Bid Box (Central Office) Cnr Pretorius and Kgosi Mampuru

Inquiries: Procurement Processes Ms. Norah Bidzha Tel: 012 401 1641 [email protected]

mailto:[email protected]

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Bid number TNC/HRDSA/06/2020

Date issued 22 October 2020

Tender closing date 19 November 2020 Time:11h00

Validity Period 120 Days

Company Name

Address

Contact person Mr/Mrs/Ms/Dr/Prof.

Contact numbers (w) (Cell)

Email address

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BIDDING DOCUMENT

SBD 1 Invitation to Bid

RFP Request for Proposal: Terms of Reference

ANNEXURE A Special Condition of Contract

ANNEXURE B Evaluation Criteria

FORM A Tender and Declaration

FORM B General Undertaking by Tenderers

FORM C Pricing Submission & declaration

SBD 3.3 Pricing Schedule (Professional Services)

SBD 4 Declaration of Interest

SBD 6.1 Preference Points Claim Form in Terms of Preferential Procurement Regulations 2017

SBD 8 Declaration of Bidder’s Past SCM Practices

SBD 9 Certificate of Independent Bid Determination

GCC Government Procurement General Conditions of Contract 2010

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SBD 1

FORM A INVITATION TO BID

YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE (TSHWANE NORTH TVET COLLEGE)

BID NUMBER: TNC/HRDSA/06/2020

CLOSING DATE: 19 November

2020 CLOSING TIME: 11:00

DESCRIPTION

Request for: Appointment of a service provider to conduct the skills audit at Tshwane North TVET College for the period of 06

months.

BID RESPONSE DOCUMENTS MAY BE DEPOSITED IN THE BID BOX SITUATED AT (STREET ADDRESS)

Tshwane North TVET College

Cnr Pretorius and Kgosi Mampuru

Pretoria

BIDDING PROCEDURE ENQUIRIES MAY BE DIRECTED TO TECHNICAL ENQUIRIES MAY BE DIRECTED TO:

CONTACT PERSON Norah Bidzha CONTACT PERSON Victoria Moeketsane

TELEPHONE NUMBER 012 401 1641 TELEPHONE NUMBER 012 401 1947

FACSIMILE NUMBER N/A FACSIMILE NUMBER N/A

E-MAIL ADDRESS norah.bidzha@tnc .edu.za E-MAIL ADDRESS [email protected]

SUPPLIER INFORMATION

NAME OF BIDDER

POSTAL ADDRESS

STREET ADDRESS

TELEPHONE NUMBER CODE NUMBER

CELLPHONE NUMBER

FACSIMILE NUMBER CODE NUMBER

E-MAIL ADDRESS

VAT REGISTRATION

NUMBER

SUPPLIER

COMPLIANCE STATUS

TAX

COMPLIANCE

SYSTEM PIN:

OR

CENTRAL

SUPPLIER

DATABASE

No: MAAA

mailto:norah.bidzha@tnc

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B-BBEE STATUS

LEVEL VERIFICATION

CERTIFICATE

TICK APPLICABLE BOX]

Yes No

B-BBEE STATUS LEVEL SWORN

AFFIDAVIT

[TICK APPLICABLE BOX]

Yes No

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED IN

ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE]

ARE YOU THE ACCREDITED REPRESENTATIVE IN SOUTH AFRICA FOR THE GOODS /SERVICES /WORKS OFFERED?

Yes No

[IF YES ENCLOSE PROOF]

ARE YOU A FOREIGN BASED SUPPLIER FOR THE GOODS /SERVICES /WORKS OFFERED?

Yes No

[IF YES, ANSWER THE

QUESTIONNAIRE BELOW ]

QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS

IS THE ENTITY A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES NO

DOES THE ENTITY HAVE A BRANCH IN THE RSA? YES NO

DOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA? YES NO

DOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA? YES NO

IS THE ENTITY LIABLE IN THE RSA FOR ANY FORM OF TAXATION? YES NO

IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT REGISTER AS PER 2.3 BELOW.

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PART B TERMS AND CONDITIONS FOR BIDDING

1. BID SUBMISSION:

1.1. BIDS MUST BE DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS. LATE BIDS WILL NOT BE ACCEPTED FOR CONSIDERATION.

1.2. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED– (NOT TO BE RE-TYPED) OR IN THE MANNER PRESCRIBED IN THE BID DOCUMENT.

1.3. THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT, 2000 AND THE PREFERENTIAL PROCUREMENT REGULATIONS, 2017, THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER SPECIAL CONDITIONS OF CONTRACT.

1.4. THE SUCCESSFUL BIDDER WILL BE REQUIRED TO FILL IN AND SIGN A WRITTEN CONTRACT FORM (SBD7).

2. TAX COMPLIANCE REQUIREMENTS

2.1 BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS.

2.2 BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BY SARS TO ENABLE THE ORGAN OF STATE TO VERIFY THE TAXPAYER’S PROFILE AND TAX STATUS.

2.3 APPLICATION FOR TAX COMPLIANCE STATUS (TCS) PIN MAY BE MADE VIA E-FILING THROUGH THE SARS WEBSITE WWW.SARS.GOV.ZA.

2.4 BIDDERS MAY ALSO SUBMIT A PRINTED TCS CERTIFICATE TOGETHER WITH THE BID.

2.5 IN BIDS WHERE CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED, EACH PARTY MUST SUBMIT A SEPARATE TCS CERTIFICATE / PIN / CSD NUMBER.

2.6 WHERE NO TCS PIN IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED.

2.7 NO BIDS WILL BE CONSIDERED FROM PERSONS IN THE SERVICE OF THE STATE, COMPANIES WITH DIRECTORS WHO ARE PERSONS IN THE SERVICE OF THE STATE, OR CLOSE CORPORATIONS WITH MEMBERS PERSONS IN THE SERVICE OF THE STATE.”

NB: FAILURE TO PROVIDE / OR COMPLY WITH ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID INVALID.

SIGNATURE OF BIDDER: ……………………………………………

CAPACITY UNDER WHICH THIS BID IS SIGNED: ……………………………………………

(Proof of authority must be submitted e.g. company resolution)

DATE: …………………………………………...

http://www.sars.gov.za/

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TERMS OF REFERENCE TO BID FOR APPOINTMENT OF SERVICE PROVIDER TO

CONDUCT THE SKILLS AUDIT.

1. AIM The Tshwane North TVET College wishes to appoint a service provider to conduct the skills audit.

The skills audit project must include, but not limited to the following.

This bid serves as invitation to submit a proposal to conduct the skills Audit, the TNC subject the

Tshwane TVET College (TNC), as specified herein, and in accordance with the General

Conditions of Contract as well as the Specific Conditions of Offer.

The bidder is requested to supply its proposal, in writing, by the date specified. Should the bidder

require any clarification, the clarification should be submitted by e-mail to the Procurement

Specialist identified in this document.

By submitting a proposal in response to this bid or participating in this bid process, the Bidder

accept that it is subject to and bound by all the terms and conditions contained in this Bid

document.

2. EXPECTED DELIVERABLES 2.1 Expected Deliverables

I. Skills audit report and recommendations II. Skills gap report and recommend targeted training and skills development interventions

for every employee III. Workplace skills plan IV. Develop skills profiles for all occupations V. Identify the skills and Knowledge that the College requires and currently has. VI. Identify the skills that the College might not need anymore and those that are needed.

VII. Provide an overview of the scarce and critical skills needs that will enable the College to deliver on its strategic objectives and goals. 2.1.2 Scope of work

The skills audit project will involve about 600 employees of Tshwane North Technical and Vocational Education and Training College across delivery sites.

Determine current and future staffing needs of the organization.

Conduct assessment of all occupations in the TNC and link to Organizing Framework for Occupations (OFO) and skills requirements.

Develop an inventory of all roles at TNC as well as list of inherent job competencies/skills/knowledge.

Design the competency matrix

Generate, present and consolidate skills audit report indicating the gaps.

Develop and annual tracking, monitoring system that is compatible with the TNC infrastructure.

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2.2 No obligation to Proceed

The TNC reserve the right to discontinue the Proposal evaluation process at any time and will not

be responsible for any losses incurred by the Bidder as a result of discontinuance of the proposal

process.

2.3 PAYMENT

2.3.1 Invoices should be invoiced on a monthly basis. A service level agreement will be

undertaken with the successful bidder to determine the milestone payment.

2.3.2 All job cards/pod’s should be signed off by an identified TNC representative and

attached to the relevant invoice. If the job card is not signed off by the TNC

representative, or not attached to the invoice, the invoice will not be paid and be

referred back to the service provider.

2.3.3 The college will advise on the contact person for all the offerings and campus

engagements.

2.3.4 The Service Provider to notify the office of the Head of Department: Deputy Principal

Corporate Services immediately if any problems are experienced. at any of the college

sites during their operation.

3. SPECIFIC CONDITIONS REGARDING OFFER

3.1 Should the Service Provider withdraw the offer within the period for which prices shall

remain open for acceptance, or fail to fulfil the contract when called upon to do so, TNC

may, in addition to any other remedies it may have, withdraw the offer or cancel the

contract. The Service Provider will then pay the College any expenses incurred by them

having either to accept a less favourable offer, or, if new offers have to be called for,

additional expenditure incurred by the call for new offers and by the subsequent

acceptance of a less favourable offer.

3.2 Tenderers may not tender for a specific campus (Partial completion of the documentation required in respect of any one campus will result in disqualification of your proposal).

3.3 Information given during the Information Session is meant to assist Service Providers in

order to submit a meaningful proposal.

3.4 Only shortlisted Service Providers may be subjected to site inspection. Shortlisted tenderers may expect communication a day prior to the site inspection. This date is subject to change and is also based on TNC’s Evaluation Panel’s final recommendation.

3.5 The Evaluation Panel shall select Server Provider/s on the basis of a ranking which will

be determined in accordance with the evaluation criteria described in this bid document, for approval by the Accounting Officer of TNC. In particular, the following should be noted:

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3.6 TNC may limit the contract awards. In the event of the highest scoring tenderer in respect of a subsequent sector having already been awarded a contract for a previous sector, the subsequent contract award may be made to the next highest scoring tenderer which has not already been awarded a contract.

3.7 TNC reserves the right to engage with any preferred tenderer in post-tender negotiations

on price and other matters.

3.8 In the event that TNC and a preferred tenderer reach deadlock in any such post-tender negotiations, the College reserves the right to terminate the negotiation process.

3.9 Detailed evaluation results and Tenderer ratings shall not be published. 3.10 ADDITIONAL CONDITIONS

3.10.1 All prices must be inclusive of VAT. 3.10.2 All payments will be made in accordance with General Conditions Regarding of Offer”. 3.10.3 TNC does not commit to pay any costs incurred by any preferred tenderer or Service

Provider in the negotiations with TNC, nor any costs incurred by any preferred tenderer or

Service Provider in submitting a price, technical, or other revisions of their proposals as

may result from negotiations.

3.10.4 Every bid submitted must remain open for a period of one hundred and twenty days (120)

days from date of closure and may be accepted at any time during the said period of one

hundred and twenty days (120) days.

3.11 COMPANY PROFILE

3.11.1 A profile containing at least the following must accompany the Offer: 3.11.2 Proof of existence of Service facilities 3.12 Demonstrable ability to conduct large scale skills audit. 3.12.1 References of projects of similar nature, 3.12.2 Detail of ownership etc 3.12.3 An understanding of Human Resource Management, Planning and Development in the

public sector. 3.12.4 An understanding of public sector related legislative and accountability framework. 3.12.5 Ability to do research in the Human Resource field. 3.12.6 Ability to facilitate, compile and present research reports. 3.12.7 The development of tools and instruments within the Human Resource field. 3.12.8 Practical capacity building and mentoring within the public sector. 3.12.9 Description of service 3.12.10 Contingency plans 3.12.11 Specify requirements expected of TNC 3.12.12 Submit documentation and state all legal requirements.

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3.13 PERSONNEL

3.13.1 Identification

The Service Provider to ensure that all personnel on site display their identity tags at all times in

such a way as to be fully visible. Subject to satisfying the foregoing, staff failing to display their

identification tags may be removed from the site. The service provider shall take full responsibility

for compliance and contravening this requirement.

3.13.2 Skills Transfer

Service providers are required to demonstrate how they will transfer skills to internal officials

regarding the project.

The College shall study the outcome of the plan and liaise with the service provider regarding

the satisfactory outcomes of the plan.

3.13.3 REPORTING REQUIREMENTS AND PROGRESS MEETINGS 3.12.3.1 It is envisaged that the College will require an initial meeting with the successful service provider to agree on the project process and options to be investigated. 3.12.3.2 Progress meeting feedback shall be held as and when necessary, but at least twice a month until completion of the projects. The venue of these meetings will be at the Central Office of Tshwane North TVET College, 52 Kgosi Mampuru Street and Pretorius street, Pretoria. 3.12.3.3 Representatives from the service provider’s organisation shall be obliged to attend meeting at their own costs. 3.12.3.4The successful service provider shall submit copies of progress report during the project and final report at the end of the project. 3.12.3.5 The final finding will then be submitted to Deputy Principal: Corporate Services in a form of electronic and printed report.

3.13.4 COMPLAINTS REGISTER

3.13.4.1 A complaint register, in which complaints in respect of the service have been recorded,

shall be available at an agreed point or points. The supervisor must check the entries in

the registers on a daily basis to ascertain what complaints have been made and to

ensure that these receive timeous attention through management.

3.13.4.2 Complaints could be conveyed in writing, verbally, telephonically or electronically. The

Service Provider will be expected to resolve the problem and respond to the

requests/complaints in a timely fashion. The Service Provider will reply to requests or

complaints in writing, informing the complainant or person responsible of how issues will

be addressed and within which timeframe issues will be resolved.

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3.13.4.3 Employees of the Service Provider shall not idle about aimlessly or use the seating in

the public areas for relaxation;

3.13.4.4 The Service Provider shall ensure fair labour practice by complying with the industrial

relations and personnel policies of TNC, where they do not breach the parties' joint

labour practices;

3.13.4.5 The employees of the Service Provider who are required to be on or in the College

premises shall at all times be neatly and appropriately attired to the satisfaction of the

TNC Contract Manager.

3.13.4.6 Employees of the Service Provider or shall be clearly identifiable by means of their

uniforms or badges.

3.14 NOTES TO THE SERVICE PROVIDERS:

3.14.1 The Service Provider shall take cognisance of “green” methodologies as dictated by

advances in technology and make their recommendations on their proposal to TNC

3.15 VESTED INTEREST

3.15.1 Parties participating in this offer need to declare any vested interest they may have in

Tshwane North TVET College. Statement provided for in the Form of Offer must be

completed and signed.

3.16. Particulars to be included on the supplier’s invoice

The following information must be included on the successful contractor’s invoice:

Date of Invoice;

Company name;

Company address;

Company VAT number;

Company CSD number;

Invoice number;

Order number

Description of goods & services

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All invoices must be addressed to: Tshwane North TVET College,

3.17Orders

Supplies shall be delivered and services rendered only upon receipt of a written official order from

TNC and accounts shall be rendered as indicated on the official order or in the contract, as the

case may be.

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Annexure A

TABLE OF CONTENT

1. Introduction……………………………………………………….14

2. LEGISLATIVE AND REGULATORY FRAMEWORK………………………………..14

3. TIMELINE OF THE BID PROCESS……………………………………………………15

4. LATE BIDS………………………………………………………………………………..16

5. COUNTER CONDITIONS……………………………………………………………….16

6. FRONTING………………………………………………………………………………..16

7. DURATION OF THE CONTRACT……………………………………………….

8. SUPPLIER DUE DELIGENCE…………………………………………………………..17

9. SUBMISSION OF BID……………………………………………………………………17

10. EVALUATION AND SELECTION CRITERIA…………………………………………..17

11. VALUE ADDED TAX………………………………………………………………………21

12. JOINT VENTURE, CONSORTIUMS AND TRUSTS…………………………………….21

13. SUB-CONTRACTING……………………………………………………………………….22

14. GENERAL CONDITION OF CONTRACT…………………………………………………23

15. DURATION OF CONTRACT………………………………………………………………..23

16. PRICING STRUCTURE………………………………………………………………………23

17. SERVICE LEVEL AGREEMENT……………………………………………………………23

18. SPECIAL CONDITION OF BID…………………………………………………………….24

19. NON-COMMITMENT………………………………………………………………………….26

20. INDEMNITY…………………………………………………………………………………….27

21. LIMITATION OF LIABILITY………………………………………………………………….27

22. TENDER DEFAULTERS AND RESTRICTED SUPPLIERS………………………….....27

23. RESPONSIBILITY FOR SUB-CONTRACTORS AND BIDDER’S PERSONNEL…………………………………………………………………………………..28

24. ROLES AND RESPONSIBILITIES……………………………………………28

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LIST OF ACRONYMS

BAC Bid adjudication committee BEC Bid Evaluation Committee BBBEE Broad-based Black Economic Empowerment B-BBEE Act Broad –Based Black Economic Empowerment Act BEE Black Economic Empowerment CFO Chief Finance Officer EME Exempted Micro Enterprise PFMA Public Finance Management Act PPPFA Preferential Procurement Policy Framework Act QSE Qualify Small Enterprise SAQA South African Qualifications Authority SANAS South African National Accreditation System SCM Supply Chain Management SCOPA Standing Committee on Public Accounts SMME Small, Medium and Micro Enterprise

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SECTION A: INTRODUCTION, LEGISLATION, AND EVALUATION CRITERIA.

1 INTRODUCTION

2 LEGISLATIVE AND REGULATORY FRAMEWORK

This bid and contracts animating there from will be subject to the General Condition of Contract

(GCC) issued in accordance with treasury Regulation 15A published in terms of the Public

Finance Management Act, 1999(Act 1 of 1999), The Special Condition of Contract (SCC) are

supplementary to that of the GCC. where, however, the SCC are in conflict with the GCC the SCC

prevail.

2.1 Tax Legislation

2.1.1 Bidder(s) must be compliant when submitting a proposal to the TNC and remain compliant

for the entire contract term with all application tax legislation, including but not limited to the

income Tax Act,1962(Act No 58 of 1962) and Value Added Tax Act,1991(Act No. 89 of 1991).

2.1.2 It is a condition of this bid that the tax matters of the successful bidder be in order, or that

satisfactory arrangement have been made with SARS to meet the bidder’s tax obligations.

2.1.3 The Tax Compliance status requirements is also applicable to foreign bidders/individuals

who wish to submit bids.

2.1.4 It is a requirement that bidders that bidders grant a written confirmation when submitting

this bid that SARS may on an ongoing basis during the tenure of the contract disclose the bidder’s

tax compliance status and by submitting this bid such confirmation is deemed to have been

granted.

2.1.5 Bidders are required to be registered on the CSD and TNC shall verify the bidder’s tax

compliance status through the CSD.

2.1.6 Where Consortia/ Joint Ventures /Sub-contractors are involved, each party must be

registered on the CSD and their tax compliance status will be verified through the CSD.

2.2 Procurement Legislation

The TNC has a detailed evaluation criteria premised on Treasury Regulation 16A3 promulgated

under Section 76 of the Public Finance Management Act,1999(Act, no 1 of 1999), the Preferential

Procurement Policy Framework Act 2000(Act No 5 of 2000) and the Broad based Black Economic

Empowerment Act,2003 (Act, No.53 of 2003)

2.3 Technical legislation and/ or Standards

Bidder(s) should be cognizant of the legislation and/or standards specifically applicable to the

service.

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3. Document Accessibility

Documents will be available on TNC website: www.tnc.edu.za and advert at National

Treasury E Portal.

4 TIMELINES OF THE BID PROCESS.

The period of validity of bid and the withdrawal of offers, after the closing date and time is 120

days. The project timeframe of this bid are set out below.

Date issued e-tender portal, and TNC website

22 October 2020

Tender closing date 19 November 2020 Time:11h00

Validity Period 120 Days

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All the dates and times in this bid are South African standards time.

Any time or date in this bid is subjected to change at the TNC discretion. The establishment of at

time or date in this bid does not create an obligation on the part of the TNC to take any action, or

create any right in any way for any bidder to demand that any action be taken on the date

established. The bidder requirements of this otherwise will apply equally to the extended deadline.

5 Contact and Communication

5.1.1 All communication between bidder(s) and TNC must be done in writing

5.1.2 All persons (including bidder(s)) obtaining or receiving the bid and any other information in

connection with the bid or the bidding process must keep the contests of the bid and other such

information confidential, and not disclose or use the information except as required for the

purpose of developing a proposal in response to this bid.

5.1.3The TNC will communicate in writing with bidders where clarity is sought after the closing

date and time of the bid and prior to the award of the contract, or to extend the validity period of

the bid, if necessary.

6 LATE BIDS

Bids received after the closing date and time, at the address indicated in the bid document, will

not be accepted for consideration, and where practicable, will be returned unopened to the bidder.

7 COUNTER CONDITIONS

7.1 Bidders attention is drawn to the fact that amendments to any of the Bid Conditions or setting

of counter conditions by bidder may result in the invalidation of such bids.

7.2 The TNC reserve the right to change any information in, or to issue any addendum to this bid

before the closing date and time.

7.3 If the TNC exercise its rights to change information in terms of the above clause, it may seek

emended bid documents from all bidders.

8. FRONTING

8.1 The TNC supports the spirit of broad based economic empowerment and recognizes that real

empowerment can only be achieved through individuals and business conducting themselves in

accordance with the Constitution and in an honest, fair, equitable, transparent and legally

compliant manner. Against this background the TNC condemns any form of fronting.

9. NOTIFICATION

9.1 Short –listed Bidders

TNC shall inform, in writing, the bidders that have been short-listed. It is the intention of TNC to

keep the Bid document and any other further Bid submissions of these bidders open until such

time TNC has executed an agreement for the required services with one or more of the Short-

Listed Bidders.

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9.2 Unsuccessful Bidders

Upon selection of the Short-Listed Bidders, TNC will notify each of the other bidders and inform

them that they have not been shortlisted.

Please note: TNC decision on the selection of short-Listed Bidders is final and TNC will not

enter into any further correspondence and/or negotiations with any unsuccessful bidders.

10. SUPPLIER DUE DILIGENCE

The TNC reserve the right to conduct supplier due diligence prior to final award or at any time

during the contract period.

11. SUBMISSION OF PROPOSALS

11.1 Bid documents may either be placed in the tender box OR couriered to the aforesaid address

on or before the closing date and time.

11.2 Bid documents will only be considered if received by the TNC on or the closing date and

time, regardless of the method used to send or deliver such documents to the TNC.

11.3 Bidder(s) are requested to initial each page of the tender document on the space provided

on each page.

12. EVALUATION AND SELECTION CRITERIA

12.1.1 Tshwane North TVET College has set minimum standards that bidder needs to meet in

order to be evaluated and selected as successful bidder. The minimum standards consist

of the following:

Stage 1:

Mandatory and other bid requirements

Bidder must submit all documents as

outlined in paragraph below

Stage 2:

Capacity and Capability

Bids will be assessed to verify bidder

capability and ability to execute the

contract

Evaluation criteria stipulated in Annexure

only bidder that achieve a minimum of

70% will proceed to stage 3

Stage 3

Price and B-BBEE

Bids will be evaluated in terms of the

80/20 preference points system

Stage 4

Recommendation Appointment

Recommendation and awards

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12.1.2 STAGE 1: MANDATORY REQUIREMENTS

Bidders must submit all required documents indicated hereunder with the bid documents at the

closing date and time of the bid. During the evaluation stage, bidder’s responses will be evaluated

based on the documents submitted under mandatory requirements. This stage is not scored and

bidders who fail to comply with all the mandatory criteria will be disqualified

Mandatory requirements that must be submitted in stage one (1).

Company Bank Rating Letter The bidder Must submit a copy of the bidder’s latest available bank rating.

Shareholding Portfolio The bidder Must submit valid proof of registration of the company with Cipro/CIPS. If by law registration with CIPRO/CIPS is not required, proof of ownership/shareholding must be provided.

SBD 1 –Invitation to Bid Complete and sign the attached document.

Tax Status A bidder submit a hard copy of the Tax Clearance Certificate or SARS pin number .

SBD 4- Declaration of Interest Complete and sign the attached document.

SBD 6.1 –Preference Point Claim Complete and sign the attached document-non submission of B-BBEE certificate or sworn affidavit will lead to zero (0) score on BBBEE.

SBD 8 – Declaration of Bidder’s Past supply chain Management

Complete and sign the attached document.

SBD 9 – Certificate of Independent Bid Determination

Complete and sign the attached document.

Registration on Central Supplier Database (CSD)

The bidder must be registered as a service provider on the CSD (proof of CSD must be attached).

Bidder’s declaration (Annexure Complete and sign

Pricing Submission (Annexure Complete and sign

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13.1 STAGE 2 FUNCTIONALITY CRITERIA

13.1.1. Only bidder who have compiled with all mandatory and pre-qualification requirements will be evaluated for functionality. During this phase minimum total score of 70% for functional

requirements per category.

13.1.2. Bidders must, as part of their bid documents, submit supportive documentation for all

functional requirements as indicated hereunder. The Bid Evaluation Committee (BEC)

responsible for scoring the respective bids will evaluate and score all bides based on their

submissions and the information provided.

13.1.3. Bidders will not rate themselves, but need to ensure that all information required is

supplied. The BEC will evaluate and score all responsive bids and will verify all documents

submitted by the bidders.

13.1.4The BEC members will individually evaluate the responses received against the criteria

listed in Annexure B.

13.1.5 A minimum percentage score of 70% will apply for evaluation. Bidders who do not meet

this pre-qualification percentage would not progress for further evaluation.

13.1.6 The value scored for each criterion will be multiplied with the specified weighting for the

relevant criterion to obtain the marks scored for each criterion. These marks will be added and

expressed as fraction of the best possible score for all criteria.

13.1.7Only bidders who have met minimum threshold of 70% will be considered for price and

BBBEE point’s evaluation as indicated hereunder.

14.1. STAGE 3 PRICE AND B-BEE POINTS EVALUATION

14.1.1 In terms of regulation 6 of the Preferential Procurement Regulations pertaining to the

Preferential Procurement Policy Framework Act, 2000(Act 5 of 200), responsive bids will be

adjudicated by the State on the 80/20 preference points system in terms of which points are

awarded to bidders on the basis of:

The bid price (maximum 80 points)

B-BBEE status level of contributor (maximum 20 points)

The following formula will be used to calculate the points for price:

min

min180

P

PPtPs

Where

Ps = Points scored for price of bid under consideration

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Pt = Price of bid under consideration

Pmin = Price of lowest acceptable bid

14.1.2 A maximum of 20 points may be allocated to a bidder for attaining their B-BBEE status

level of contributor in accordance with the table below:

B-BBEE Status Level of Contributor

Number of points

(90/10 system)

Number of points

(80/20 system)

1 10 20

2 9 18

3 6 14

4 5 12

5 4 8

6 3 6

7 2 4

8 1 2

Non-compliant contributor

0 0

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14.1.3 Bidders are required to complete the preference claim form

(SBD 6.1), and submit their original B-BBEE or sworn affidavit status level verification certificate

or a certified copy thereof at the closing date and time of the bid in order to claim the B-BBEE

status level point.

14.1.4 The points scored by a bidder in respect of the level of B-BBEE contribution will be

added to the points scored for price.

14.1.5 Only bidders who have completed and signed the declaration part of the preference

claim form and who have submitted a B-BBEE status level certificate issued by a registered

auditor, accounting officer (as contemplated in section 60(4) of the Close Corporation

Act,1984(Act no.69 of 1984)) or an accredited verification agency will be considered for

preference points.

14.1.6 Failure on the part of the bidder to comply with paragraph 6.1.4.4 and 6.1.4.6 above will

be deemed that preference points for B-BBEE status level of contribution are not claimed and

will therefore be allocated a zero (0).

14.1.7 The State may, before a bid is adjudicated or at any time, require a bidder to substantiate

claims it has made with regards to preference.

14.1.8 The points scored will be rounded off to the nearest decimals.

14.1.9 In the event that two or more bids have scored equal total points, the contract will be

awarded to the bidder scoring the highest number of preference points for B-BBEE.

14.1.10 However, when functionality is part of the evaluation process and two or more

bidders have scored equal points including equal preference points for B-BBEE, the

contract will be awarded to the bidder scoring the highest for functionality.

14.1.11 should two or more bids be equal in all respects; the award shall be decided by

the drawing of lots.

14.1.12 A contract may, on reasonable and justifiable grounds, be awarded to a bid that

not score the highest number of points.

15 VALUE ADDED TAX

15.1 All bid prices must be inclusive of 15% Value-Added Tax

15.2 Failure to comply with this condition may invalidate the bid.

16 JOINT VENTURE, CONSORTIUMS AND TRUSTS

A trust, consortium or joint venture, will qualify for points for their B-BBEE status level as a legal

entity, provided that the entity submits their B-BBEE status level certificates.

A trust consortium or joint venture will qualify for points for their B-BBEE status level as an

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Unincorporated entity, provided that the entity submits their consolidated B-BBEE scorecard

as If they were a group structure and that such a consolidated B-BBEE scorecard is prepared

for every separate bid.

Bidders must submit concrete proof of the existence of joint venture and/or consortium

arrangements, NC will accept signed agreements as acceptable proof of the existence of a joint

venture and/or consortium.

The joint venture and/or consortium agreements must clearly set out the role and responsibility

of the Lead Partner and the joint venture and/or consortium party. The agreement must also

clearly identify the Lead Partner, who shall be given the power of attorney to bind the other

party/parties in respect of matters pertaining to the joint venture and/or consortium arrangement.

17 SUBCONTRACTING OF THE CONTRACT

Bidders/ tenderers who want to claim Preference points have to comply fully with regulation 11(8)

and 11(9) of the PPPFA Act with regards to sub-contracting.

The following is an extract from the PPPFA Act:

11(8) ‘’ A person must not be awarded points for B-BBEE status level if it is indicated in the tender

documents that such a tender intends sub-contracting more than 25% of the value of the contract

to any other enterprise that does not qualify for at least the points that such a tenderer qualifies

for, unless the intended sub-contractor is EME that has the capability and ability to execute the

sub-contract’’

11(9)’’ A person awarded a contract may not sub-contract more 25% of the value of the contract

to any person other enterprise that does not have an equal or higher B-BBEE status than the

person concerned, unless the contract is sub-contract to EME that has the capability and ability

to execute the sub-contract.’’

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SECTION B: GENERAL AND SPECIFIC BID CONDITION

18 GENERAL CONDITION OF CONTRACT

Any award made to a bidder(s) under this bid condition, amongst, upon-

I. The bidder(s) accepting the terms and conditions contained in the General Conditions of Contract (GCC) as the minimum terms and conditions upon which the TNC is prepared to enter into a contract with the successful bidder(s)

II. The bidder submitting the GCC to TNC together with its bid, duly signed by an authorized representative of the bidder.

19 DURATION OF CONTRACT

19.1 The envisaged contract will be for a maximum period of Six (6) months. All contracts are subjected to annual performance review

20 PRICING STRUCTURE

20.1 Prices submitted for this bid must be completed in accordance with the

requirement listed in the price proposal (Annexure C) supplied with the bid. Price

structured that do not comply with this requirement may invalidate the bid.

21 SERVICE LEVEL AGREEMENT

21.1 Upon awards TNC and the successful bidder will conclude a Service Level

Agreement regulating the specific terms and condition applicable to the service being

procured by TNC.

21.1.2 TNC reserve the right to accept or reject any or all amendments or additional

proposal by a bidder if such amendments or additions are unacceptable to TNC or pose

a risk to the organization.

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22 SPECIAL CONDITION OF THIS BID

TNC reserve the right:

22.1 To award this tender to a bidder that did not score the highest total number of

points, only in accordance with section 2(1) f of the PPPFA (Act 5 of 2000)

22.2 To negotiate with one or more preferred bidder(s) identified in the evaluation

process, regarding any terms and conditions, including price without offering the same

opportunity to any other bidder(s) who has not been awarded the status of the preferred

bidder(s).

22.3 To accept part of the tender rather than whole tender.

22.4 To carry out site inspection, product evaluations or explanatory meetings in order

to verify the nature and quality of the services offered by the bidder(s), whether before

or after adjudication of the bid.

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22.5 To correct any mistakes at any stage of the bid that may have been in the bid

documents or occurred at any stage of the bid.

22.6 To cancel/ or terminate the tender process at any stage, including after the closing

date and/or after presentation (if any) have been made, and/or after tenders have been

evaluated and/or after the preferred bidder(s) have been notified of their status as such.

22.7 TNC will furnish the Service Provider with all relevant data and information, which

is necessary to perform the services under the agreement.

22.8 TNC will become the owner of all information, documents, programme, and advice

and reports generated and compiled by the Service Provider in the execution of the

services.

22.9 All information, documents, programme and repots must be regarded as

confidential and may not be made available to any unauthorized person or institution

without the written consent of the TNC.

22.10 Should either party fail to carry out any of its obligations in terms of the

agreement, then the other party shall be entitled to give the defaulting party notice to

comply therewith a period of seven (07) to fourteen (14) days. Should the other party fail

to do so, then the other party may without prejudice to any other rights it may have

terminate the agreement without any further notice.

22.11 On the termination of the agreement, for the wherever reason, all programmes,

reports, etc. must be handed to TNC. The Service Provider relinquishes the right or

retention thereof.

22.12 Travelling costs and time spent or incurred between home and office of

consultants will not be from the account of the College.

22.13 The service provider shall disclose all information in its proposed regarding any

interest that may result in actual or perceived conflict of interest.

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23 NON COMMITMENT

23.1 The department reserves the right not to accept any of the bids submitted.

23.2 The right is also reserved to withdraw or amend any of the bid conditions by notice

in writing to all bidders.

24 TNC REQUIRES THE BIDDER(S) TO DECLARE (FORM A)

In the Bidder’s Technical responses, bidder(s) are required to declare the following:

Confirm that the bidder(s) is to: -

a) Tender to supply and delivery to the Tshwane North TVET College all of the services

described both in this and the other forms and schedules to this tender.

b) Agree that we will be bound by the specifications, prices, terms, conditions and proposals

stipulated in the schedules attached to this tender document, regarding delivery and

execution.

c) Further agree to be bound by the conditions, set out in this form A and Forms B and C

attached hereto, should this tender be accepted.

d) Confirm that this tender may only be accepted by the Tshwane North TVET College by

way of a duly authorized Letter of Acceptance.

d) Declare that we are fully acquainted with the schedules and the contents thereof and that

we have signed the schedules, attached hereto

f) Declare that, each page of the tender document and amendments thereto will be initialed

by the relevant authorized person in order for the document to constitute a proper contract

between the Tshwane North TVET College the undersigned, on acceptance of the tender

by the Tshwane North TVET College.

g) Declare that I have no participation in any collusive practices with any tenderer or any

other person regarding this tender.

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25 INDEMNITY

If a bidder breaches the conditions of this bid and, as a result of that breach, TNC incurs

costs or damages (including, without limitation, the cost of any investigations, procedural

impairment, repetition of all or part of the bid process and /or enforcement of intellectual

property rights or confidentiality obligation), then the bidder indemnifies and hold TNC

harmless from any and all such costs which the TNC may incur and for any damages or

losses TNC may suffer.

26 LIMITATION OF LIABILITY

No bid shall be awarded to a bidder who is not tax compliant. TNC reserve the right to

withdraw an award made, or cancel a contract concluded with a successful bidder in the

event that it is established that such bidder was in fact not tax compliant at the time of

award, or has submitted a fraudulent Tax Clearance Certificate to TNC, or whose

verification against the Central Supplier Database(CSD) proves non-compliant.

27 TENDER DEFAULTERS AND RESTRICTED SUPPLIES

No tender shall be awarded to a bidder whose name (or any of its members, directors,

partners or trustees) appear on the Register of Tender Defaulters kept by National

Treasury, or who have been placed on National Treasury’s List of Restricted Suppliers.

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28 RESPONSIBILITY FOR SUB-CONTRACTORS AND BIDDER’S PERSONNEL

A bidder is responsible for ensuring that its personnel(including agents, officers,

directors, employees, advisors and other representative),its sub-contractors(if any) and

personnel of its sub-contractors comply with all terms and conditions of the bid.in the

event that the TNC allows a bidder to make use of sub-contractors, such sub-

contractors will at all times remain the responsibility of the bidder and the TNC will not

under any circumstances be liable for any losses or damaged incurred by or caused by

such sub-contractors.

SECTION C POST AWARD CONDITION

29 ROLES AND RESPONSIBILITY

29.1 Contract Administration –Contractors must advice Human Recourse

Development unit immediately when unforeseeable circumstances will adversely affect

the execution of the contract. Full particulars of such circumstances as well as the

period of delay must be furnished.

29.2 Agreement- No other agreements except the Service Level Agreement will be

signed with the contractor. The Service Level of Agreement must be signed by both

parties and two (2) copies of the Service Level Agreement must be signed.

29.3 Supplier Performance Management – Supplier performance management will be

the responsibility of end-user and where suppliers’ performance disputes relating to the

contract cannot be resolved between the Service Provider and relevant end-user, TNC

SCM must be informed accordingly.

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ANNEXURE B

EVALUATION CRITERIA-CAPACITY AND CAPABILITY


FUNCTIONALITY CRITERIA

Proposers will be assessed in terms of experience in a similar environment, financial stability, operational

capacity, and quality management standards. Only Service providers scoring 70 points and more will

be considered for Price and B-BBEE.

FUNCTIONALITY CRITERIA WEIGHTS

1.Organisational experience and capacity (Skills Audit, Proof from four (4) contactable reference

indicating that similar projects were executed should be attached )attach appointment and

completion letters for previous projects.

04 References – 20 points



01 Reference – 05 points

20 POINTS

2. Demonstrate Capacity to execute the project and available resources (Attach CV’s and

certified copies of qualifications)

Team leader must have at least ten (10) years’ experience in conducting skills audit

and developing a comprehensive Human Resource Development Strategy in the public

sector = 07 Points

Team members must have at least five (05) years’ experience in conducting skills and

developing a comprehensive Human Resource Human Resource Development

Strategy in public sector = 03 Points

Qualification:

Team leader must have a post Graduate Degree in Administration, Management of

Training, Human Resource Management, Human Resource Development or

psychology= 05 Points

20 POINTS

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Team member must have a Bachelor’s Degree in Administration, Management of

Training, Learning & Development, Human Resource Management, Human Resource

Development or Psychology. = 05 Points

3. Skills Transfer Approach The skills approach will be scored on the basis of its creativity, practically, and impact (as rated on a 2 to 10-point scale,1=min;05=max)

1 = Basic and information skill transfer with no training plan

2 = Semi formal skills transfer with high level course outlined and vague training material but no detailed training plan

3 = A basic formal skills transfer with a very average training plan and course content/material

4 = A good skills transfer plan outlining a detailed training plan but supported by very basic course outline/material

5 = A great and concise skills transfer plan outlining a detailed training plan and stakeholders and supported by an excellent course outlined/material

10 POINTS

4. Project Plan:

A project proposal and methodology that demonstrate comprehension and competence to deliver on what it is required and a project plan outlining key activities, time frames, milestones and budget breakdown = 20 Points.

A project proposal and methodology that demonstrate comprehension and competence to deliver on what it is required =10 points

a project plan outlining key activities, time frames, milestones and budget breakdown = 05 Points.

20 POINTS

5. Bank Rating Letter Banking Rating Letter of Company/ Consorting

Qualification Code Points

Banking Code A 30

B 25

C 20

D 15

E 10

F 5

G 0

H 0

30 POINTS

TOTAL 100 POINTS

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FORM “A” FORM OF TENDER AND DECLARATION

Bid No: ___________________

Bid to conduct the skills audit to Tshwane North TVET College for once off period.

DECLARATION:

To: The Principal: Tshwane North TVET College Central Office

I/We, the undersigned:

a) Tender to supply and delivery to the Tshwane North TVET College all of the services

described both in this and the other forms and schedules to this tender.

b) Agree that we will be bound by the specifications, prices, terms, conditions and proposals

stipulated in the schedules attached to this tender document, regarding delivery and

execution.

c) Further agree to be bound by the conditions, set out in this form A and Forms B and C

attached hereto, should this tender be accepted.

d) Confirm that this tender may only be accepted by the Tshwane North TVET College by

way of a duly authorized Letter of Acceptance.

d) Declare that we are fully acquainted with the schedules and the contents thereof and that

we have signed the schedules, attached hereto

f) Declare that, each page of the tender document and amendments thereto will be initialed

by the relevant authorized person in order for the document to constitute a proper contract

between the Tshwane North TVET College the undersigned, on acceptance of the tender

by the Tshwane North TVET College.

g) Declare that I have no participation in any collusive practices with any tenderer or any

other person regarding this tender.

Signed at ………………………………. on this …………. day of ………………………… 2020

Signature of Tenderer …………………………………………...

Name of Tender

………………………………………………………………………………………………

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As Witnesses:

1. Signature ……………………………… Name in full

……………………………………………...

I.D. No …………………………………

2. Signature ……………………………. Name in full

………………………………………………

I.D. No ……………………………………...

Domicilium address: …………………………………………………………………….

…………………………………………………………………….

…………………………………………………………………....

Where the bidder is a Company, Corporation or Firm a duly authorized resolution must accompany the tender. PLEASE NOTE:

▪ Each page of the tender document and schedules thereto must be initialed by the relevant

authorized person in order for the document to constitute a proper contract between the

Tshwane North TVET College and the Tenderer.

▪ On acceptance of the tender by the Tshwane North TVET College, the forms and

schedules attached hereto shall be deemed to be the Conditions of Contract between the

parties.

▪ Failure to complete all blank spaces in the forms and to attend to the other details

mentioned therein may render the tender liable to rejection.

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DETAILS OF BIDDER

1

FULL NAMES

2

COMPANY/ENTERPRISE

REGISTRATION NO. OR ID NO.

3

POSTAL ADDRESS

4

PHYSICAL ADDRESS

5

TELEPHONE NO.

6

CELL NO. OF CONTACT PERSON

7

FAX NO.

8

E-MAIL ADDRESS

9

CONTACT PERSON

10

VAT REGISTRATION NO.

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FORM “B”

GENERAL UNDERTAKINGS BY THE TENDERER

DEFINITIONS:

“Act” means the Local Government: Municipal Property Rates Act, 2004

(Act No. 6 of 2004) and any regulations made in terms of section

83 thereof;

“Good Standing” means that the Tenderer and/or nominated person shall not be in

any way lawfully indebted to the Tshwane North TVET College,

and/or that such indebtedness shall not be older than thirty (30)

days and/or that the Tenderer and/or nominated person has

concluded an agreement or compromise to settle the indebtedness

and is not in breach of such agreement or compromise;

“Final Delivery Certificate” means the document issued by the Tshwane North TVET College

confirming that all known errors and defects have been rectified

and that the services and valuations have been rendered in

compliance with the Act together with all other terms and conditions

of this tender;

“Tshwane North College” shall mean the Tshwane North TVET College

“Section” means a section of the Local Government: Municipal Property Rates

Act, 2004 (Act No. 6 of 2004) and any regulations made in terms

of Section 83;

“Bid” shall include: the form of Bid and declaration, general Bid

conditions, bid specifications, all schedules and proposals

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completed and submitted by Bidder as the basis of services to be

rendered and any further agreement entered into by the Bidder in

terms of the Tshwane North TVET College ’s General Conditions of

Contract and all other schedules thereto;

“Bidder” means the Bidder whose Bid has been duly accepted by the

Tshwane North TVET College.

“Closing Date” shall be @11h00 on the 16 November _2020

Validity Period” The Bid shall be valid from the closing date of the Bid to the

commencement date (120 days)

“Adjudication process” The period from which the Tshwane North TVET College opens and

proceeds to complete the adjudication process resulting in the

decision to award the Bid. This period shall not exceed 21 business

days from date of submission.

“Letter of Acceptance” The letter sent by the Tshwane North TVET College to the

successful Bidder notifying the Bidder of the Award and calling on

the Bidder to accept the Award within 7 business days of the date

of Notice, subject to there being no lawful objections lodged during

the Statutory Objection Period (10 business days from date of

Award Notification).

The Tshwane North TVET College must ensure that any conditions

noted in the Letter of Acceptance that are additional to the terms

of the Bid are of such a nature that they do not prejudice any

unsuccessful tenderer/s and in turn create potential grounds for

objections

“Confirmation by the

Tenderer” The letter of reply by the successful Bidder confirming acceptance

of the Tshwane North TVET College Letter of Acceptance

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“Notification to Unsuccessful

Tenderers” Upon receipt by the Tshwane North TVET College of Confirmation

by the Bidder, the Tshwane North College shall notify those Bidders

that they have been unsuccessful

“Commencement Date” This date shall be 10 business days from the date of Notification to

unsuccessful Tenderers

“Contract Agreement” Within 30 business days from the Date of Commencement, the

Tshwane North TVET College and the successful Bidder shall

conclude all agreements necessary for the successful completion of

the Bid. The time taken to broker the Contract Agreements shall

form part of the Bidder’s contract price and shall form part of the

Bidder’s project establishment cost.

The Contract Agreement shall include, but not be limited to the

following:

1. General Conditions of Contract 2. Schedule of project objectives and deliverables 3. Project programme and time lines 4. Project cash flow 5. Quality management plan 6. The Bid specification

INTERPRETATION:

▪ In this agreement, clause headings are for convenience and shall not be used in its interpretation, unless the context clearly indicates a contrary intention;

▪ An expression, which denotes:

Any gender, includes the other gender;

A natural person, includes a juristic person and vice versa;

This singular, includes the plural and vice versa;

▪ Any reference to any statute, regulation or other legislation or official municipal or national policy shall be a reference to that statute, regulation or other legislation or official municipal or national policy as at the Date of Commencement and as amended or re-enacted from time to time;

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▪ When any number of days is prescribed, such shall be reckoned exclusively of the first and inclusively of the last day, unless the last day falls on a day which is not a business day, in which case the last day shall be the next succeeding day which is a business day;

▪ Where any term is defined within a particular clause, other than the interpretation clause, that term shall bear the meaning ascribed to it in that clause wherever it is used in this agreement.

I/We hereby tender

to supply all or any of the requirements or to render all or any of the services described in the attached forms, schedules and/or annexures to the Tshwane North TVET College on the terms and conditions and in accordance with the specifications and proposals stipulated in the tender documents (and which shall be taken as part of and incorporated into, this tender) and at the prices and on the terms regarding time for delivery and/or execution inserted therein.

I/We agree further that:

the tender herein shall remain binding upon me/us and open for acceptance by the Tshwane North College during the validity period indicated and calculated from the closing date of the tender;

this tender and its acceptance shall be subject to the terms and conditions contained in the forms, schedules and/or annexures attached hereto with which I am/we are fully acquainted.

Notwithstanding anything to the contrary in the forms, schedules and/or annexure attached hereto:

if I/we withdraw my/our tender after having signed the Letter of Acceptance, or fail to fulfil the contract when called upon to do so, the Tshwane North TVET College may without prejudice to its other rights, agree to the withdrawal of my/our tender or cancel the contract that may have been entered into between me/us and the Tshwane North College;

in such event I/we will then pay to the Tshwane North TVET College any additional expense incurred by the Tshwane North TVET College for having either to accept any less favourable tender or, if fresh tenders have to be invited, the additional expenditure incurred by the invitation of fresh tenders and by the subsequent acceptance of any less favourable tender;

the Tshwane North College shall also have the right in these circumstances, to recover such additional expenditure by set-off against monies which may be due or become due to me/us under this or any other tender or contract or against any guarantee or deposit that may have been furnished by me/us or on my/our behalf for the due fulfilment of this or any other tender or contract;

pending the ascertainment of the amount of such additional expenditure the Tshwane North TVET College may retain such monies, guarantee or deposit as security for any loss the Tshwane North TVET College may sustain, as determined hereunder, by reason of my/our default.

If my/our tender is accepted that acceptance may be communicated to me/us by letter or facsimile and that proof of delivery of such acceptance to SA Post Office or the production of a

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document confirming that a fax has been sent, shall be treated as delivery to me/us.

The laws of the Republic of South Africa shall govern the contract created by the acceptance of this tender.

I/We have satisfied myself/ourselves as to the correctness and validity of this tender, that the price(s) and rate(s) quoted cover all the work/item(s) specified in the tender documents and that the price(s) and rates(s) cover all my/our obligations under a resulting contract and that I/we accept that any mistakes regarding price(s) and calculations will be at my/our risk.

I/We accept full responsibility for the proper execution and fulfillment of all obligations and conditions defaulting on me/us under this agreement as the principal(s) liable for the due fulfillment of this contract.

Notwithstanding the amount or cause of action involved I/we hereby consent to the jurisdiction of the Magistrate’s Court for the district of the Tshwane North College in respect of any action whatever arising from this contract.

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FORM “C”

PRICING SUBMISSION AND DECLARATION


BIDDER’S NAME: -----------------------------------------------------

PRICE INSTRUCTIONS

1. STRUCTURE OF THE TENDER

This spreadsheet for BID – TNC/HRDSA/06/2020 contains the financial response for the bid. The bid pricing submission instruction in the document must be read in conjunction with instructions and notes embedded in the pricing schedule.

1. GENERAL INSTRUCTION FOR COMPLETING THE PRICING SCHUDELE TEMPLATE

2.1 Bid submission format

2.1.1 Bidders must submit the pricing submission with price schedule and price declaration in the same envelope, the bid number, bid description and bidder’s name must be stated on the envelop;

2.1.2 Price schedule may be retyped but need to replicate the exact format as

Provided in the template; and

2.1.3 The bidder shall submit One Original copy clearly marked ‘ORIGINAL’ ’and USB

Bid No: TNC/HRDSA/06/2020

Bid Description: SKILLS AUDIT

Bid Closing date and time: 11H00

Name and address of bidder:

2.2 Currency and VAT

2.2.1 All bidders’ pricing must be quoted in South African Rand; and the pricing schedule template must be completed with unit price + vat-if the bidder is VAT registered.

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2. PRICE DECLARATION

Dear Sir/ Madam

Having read through and examined the Request for proposal (RFP) Document, the General Conditions, the Terms of Reference and all other Forms and Annexures to the RFP document, we offer to conduct the skills audit at TNC, Cnr Potgieter and Pretorius Street, Tshwane for a once off period.

We undertake to hold this offer (as per cost breakdown matrix) open for acceptance for a period of 120 days from the date of submission of the offers. We further undertake that upon final acceptance of our offer, we will commence with the provision of services when required to do so by the Tshwane North TVET College.

We understand that the Tshwane North TVET College are not bound to accept the lowest or any offer and that we must bear all costs which we have incurred in connection with preparing and submitting this bid.

_______________

Signature

________________

Date

Print name signatory-------------------------------------------------------------------------------

Designation-------------------------------------------------------------------------------------------

FOR AND ON BEHALF OF (Company name) -----------------------------------------------

Tel No:---------------------------------------------

Fax No:------------------------------------------

Cell No:-------------------------------------------

Email:----------------------------------------------

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PRICING SCHEDULE

PRICING SCHEDULE

SBD 3.3

(Professional Services)

SKILLS AUDIT

NAME OF BIDDER: ………………………………………………………………………………………………

BID NO.: ……………………………………

CLOSING TIME 11:00 DATE…………………………...

OFFER TO BE VALID FOR ……………….…DAYS FROM THE CLOSING DATE OF BID.

ITEM NO DESCRIPTION BIDPRICE IN RSA

CURRENCY

*(ALL APPLICABLE TAXES NCLUDED)

1. The accompanying information must be used for the formulation of proposals.

2. Bidders are required to indicate a ceiling price based on the total estimated time for completion of all

phases and including all expenses inclusive of all applicable taxes for the project.

R………...………………….

3. Persons who will be involved in the project and rates applicable (certified invoices must be rendered in terms

hereof)

4. Person and position HOURLY RATE DAILY RATE

------------------------------------------------------------------------------------ R------------------------------ -----------

--------------------------------------------------------------------------------------- R------------------------------ -----------

--------------------------------------------------------------------------------------- R------------------------------ -----------

-------------------------------------------------------------------------------------- R------------------------------ -----------

----------------------------------------------------------------------------------- R------------------------------ -----------

5. Phases according to which the project will be completed, cost per phase and man-days to be spent

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---------------------------------------------------------------------------------- R------------------------------ -------days

--------------------------------------------------------------------------------- R------------------------------ -------- days

--------------------------------------------------------------------------------- R------------------------------ -------- days

--------------------------------------------------------------------------------- R------------------------------ ------ days

TOTAL: R………………………………………………….

**” all applicable taxes” includes value- added tax, pay as you earn, income tax,

unemployment insurance fund contributions and skills development levies.

6. Period required for commencement with project after acceptance of bid………………………

7. Are the rates quoted firm for the full period of contract? *YES/NO

8. If not firm for the full period, provide details of the basis on which adjustments will be applied for, for example consumer price index.

……………………………………………………………….…………………………………………………

……………………………………………………………….…………………………………………………

*[DELETE IF NOT APPLICABLE]

Any enquiries regarding bidding procedures may be directed to the –

SUPPLY CHAIN MANAGEMENT MANAGER:

TSHWANE NORTH COLLEGE

Tel: 012 401 1641

Email: [email protected]

mailto:[email protected]

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SBD 4

DECLARATION OF INTEREST

1. Any legal person, including persons employed by the state¹, or persons having a kinship with

persons employed by the state, including a blood relationship, may make an offer or offers in terms

of this invitation to bid (includes a price quotation, advertised competitive bid, limited bid or

proposal). In view of possible allegations of favouritism, should the resulting bid, or part thereof,

be awarded to persons employed by the state, or to persons connected with or related to them, it

is required that the bidder or his/her authorised representative declare his/her position in relation

to the evaluating/adjudicating authority where-

- the bidder is employed by the state; and/or

- the legal person on whose behalf the bidding document is signed, has a relationship with

persons/a person who are/is involved in the evaluation and or adjudication of the bid(s), or

where it is known that such a relationship exists between the person or persons for or on

whose behalf the declarant acts and persons who are involved with the evaluation and or

adjudication of the bid.

2. In order to give effect to the above, the following questionnaire must be completed and

submitted with the bid.

2.1 Full Name of bidder or his or her representative:

………………………………………………………….

2.2 Identity Number: ………………………………………………………………………………………………

2.3 Position occupied in the Company (director, trustee, shareholder²): …………………………………..

2.4 Company Registration Number: ……………………………………………………………………..…….

2.5 Tax Reference Number:

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…………………………………………………………………………….………

2.6 VAT Registration Number: ………………………………………………………………………………....

2.6.1 The names of all directors / trustees / shareholders / members, their individual identity numbers, tax reference numbers and, if applicable, employee / persal numbers must be indicated in paragraph 3 below.

¹“State” means –

(a) any national or provincial department, national or provincial public entity or constitutional institution within the

meaning of the Public Finance Management Act, 1999 (Act No. 1 of 1999);

(b) any municipality or municipal entity;

(c) provincial legislature;

(d) national Assembly or the national Council of provinces; or

(e) Parliament.

²” Shareholder” means a person who owns shares in the company and is actively involved in the management of the enterprise or

business and exercises control over the enterprise.

2.7 Are you or any person connected with the bidder YES / NO

presently employed by the state?

2.7.1 If so, furnish the following particulars:

Name of person / director / trustee / shareholder/ member: ……....………………………………

Name of state institution at which you or the person

connected to the bidder is employed: ………………………………………

Position occupied in the state institution: ………………………………………

Any other particulars:

………………………………………………………………

………………………………………………………………

………………………………………………………………

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2.7.2 If you are presently employed by the state, did you obtain YES / NO the appropriate authority to undertake remunerative

work outside employment in the public sector?

2.7.2.1 If yes, did you attached proof of such authority to the bid YES / NO document?

(Note: Failure to submit proof of such authority, where

applicable, may result in the disqualification of the bid.

2.7.2.2 If no, furnish reasons for non-submission of such proof:

…………………………………………………………………….

…………………………………………………………………….

…………………………………………………………………….

2.8 Did you or your spouse, or any of the company’s directors / YES / NO trustees / shareholders / members or their spouses conduct

business with the state in the previous twelve months?

2.8.1 If so, furnish particulars: …………………………………………………………………..

…………………………………………………………………..

…………………………………………………………………...

2.9 Do you, or any person connected with the bidder, have YES / NO any relationship (family, friend, other) with a person

employed by the state and who may be involved with

the evaluation and or adjudication of this bid?

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2.9.1If so, furnish particulars.

……………………………………………………………...

…………………………………………………………..….

………………………………………………………………

2.10 Are you, or any person connected with the bidder, YES/NO

2.10.1 If so, furnish particulars.

………………………………………………………………

………………………………………………………………

………………………………………………………………

2.11 Do you or any of the directors / trustees / shareholders / members YES/NO

of the company have any interest in any other related companies

whether or not they are bidding for this contract?

2.11.1 If so, furnish particulars:

…………………………………………………………………………….

…………………………………………………………………………….

…………………………………………………………………………….

3 Full details of directors / trustees / members / shareholders.

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4 DECLARATION

I, THE UNDERSIGNED (NAME)………………………………………………………………………

CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 2 and 3 ABOVE IS CORRECT.

I ACCEPT THAT THE STATE MAY REJECT THE BID OR ACT AGAINST ME IN TERMS OF PARAGRAPH 23 OF

THE GENERAL CONDITIONS OF CONTRACT SHOULD THIS DECLARATION PROVE TO BE FALSE.

………………………………….. ..……………………………………………

Signature Date

…………………………………. ………………………………………………

Position Name of bidder

Full Name Identity Number Personal Tax Reference

Number

State Employee

Number / Persal

Number

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SBD 6.1

PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL

PROCUREMENT REGULATIONS 2017

This preference form must form part of all bids invited. It contains general information and

serves as a claim form for preference points for Broad-Based Black Economic Empowerment

(B-BBEE) Status Level of Contribution

NB: BEFORE COMPLETING THIS FORM, BIDDERS MUST STUDY THE GENERAL

CONDITIONS, DEFINITIONS AND DIRECTIVES APPLICABLE IN RESPECT OF B-

BBEE, AS PRESCRIBED IN THE PREFERENTIAL PROCUREMENT

REGULATIONS, 2017.

1. GENERAL CONDITIONS

1.1 The following preference point systems are applicable to all bids:

- the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes included)

1.2

a) The value of this bid is estimated to not exceed R50 000 000 (all applicable taxes

included) and therefore the …80/20………. preference point system shall be

applicable; or

b) Either the 80/20 preference point system will be applicable to this tender (delete

whichever is not applicable for this tender).

1.3 Points for this bid shall be awarded for:

(a) Price; and

(b) B-BBEE Status Level of Contributor.

1.4 The maximum points for this bid are allocated as follows:

POINTS

PRICE

B-BBEE STATUS LEVEL OF CONTRIBUTOR

Total points for Price and B-BBEE must not

exceed

100

1.5 Failure on the part of a bidder to submit proof of B-BBEE Status level of contributor together with the bid, will be interpreted to mean that preference points for B-BBEE status level of contribution are not claimed.

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1.6 The purchaser reserves the right to require of a bidder, either before a bid is adjudicated or at any time subsequently, to substantiate any claim in regard to preferences, in any manner required by the purchaser.

2. DEFINITIONS

(a) “B-BBEE” means broad-based black economic empowerment as defined in section 1 of the Broad-Based Black Economic Empowerment Act;

(b) “B-BBEE status level of contributor” means the B-BBEE status of an entity in terms of a code of good practice on black economic empowerment, issued in terms of section 9(1) of the Broad-Based Black Economic Empowerment Act;

(c) “bid” means a written offer in a prescribed or stipulated form in response to an invitation by an organ of state for the provision of goods or services, through price quotations, advertised competitive bidding processes or proposals;

(d) “Broad-Based Black Economic Empowerment Act” means the Broad-Based Black Economic Empowerment Act, 2003 (Act No. 53 of 2003);

(e) “EME” means an Exempted Micro Enterprise in terms of a code of good practice on black economic empowerment issued in terms of section 9 (1) of the Broad-Based Black Economic Empowerment Act;

(f) “functionality” means the ability of a tenderer to provide goods or services in accordance with specifications as set out in the tender documents.

(g) “prices” includes all applicable taxes less all unconditional discounts;

(h) “proof of B-BBEE status level of contributor” means:

1) B-BBEE Status level certificate issued by an authorized body or person;

2) A sworn affidavit as prescribed by the B-BBEE Codes of Good Practice;

3) Any other requirement prescribed in terms of the B-BBEE Act;

(i) “QSE” means a qualifying small business enterprise in terms of a code of good practice on black economic empowerment issued in terms of section 9 (1) of the Broad-Based Black Economic Empowerment Act;

(j) “rand value” means the total estimated value of a contract in Rand, calculated at the time of bid invitation, and includes all applicable taxes;

3. POINTS AWARDED FOR PRICE

3.1 THE 80/20 PREFERENCE POINT SYSTEMS

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20

min

min180

P

PPtPs

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Where

Ps = Points scored for price of bid under consideration

Pt = Price of bid under consideration

Pmin = Price of lowest acceptable bid

4. POINTS AWARDED FOR B-BBEE STATUS LEVEL OF CONTRIBUTOR

4.1 In terms of Regulation 6 (2) and 7 (2) of the Preferential Procurement Regulations, preference points must be awarded to a bidder for attaining the B-BBEE status level of contribution in accordance with the table below:

B-BBEE Status Level of Contributor

Number of points

(90/10 system)

Number of points

(80/20 system)

1 10 20

2 9 18

3 6 14

4 5 12

5 4 8

6 3 6

7 2 4

8 1 2

Non-compliant contributor

0 0

5. BID DECLARATION

5.1 Bidders who claim points in respect of B-BBEE Status Level of Contribution must complete the following:

6. B-BBEE STATUS LEVEL OF CONTRIBUTOR CLAIMED IN TERMS OF PARAGRAPHS 1.4 AND 4.1

6.1 B-BBEE Status Level of Contributor: . = ……… (maximum of 10 or 20 points)

(Points claimed in respect of paragraph 7.1 must be in accordance with the table

reflected in paragraph 4.1 and must be substantiated by relevant proof of B-BBEE status

level of contributor.

7. SUB-CONTRACTING

7.1 Will any portion of the contract be sub-contracted?

(Tick applicable box)

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YES NO

7.1.1 If yes, indicate:

i) What percentage of the contract will be subcontracted............……………? % ii) The name of the sub-contractor…………………………………………………………. iii) The B-BBEE status level of the sub-contractor......................................……………. iv) Whether the sub-contractor is an EME or QSE

(Tick applicable box)

YES NO

v) Specify, by ticking the appropriate box, if subcontracting with an enterprise in terms of Preferential Procurement Regulations,2017:

Designated Group: An EME or QSE which is at last 51% owned by: EME

√

QSE

√

Black people

Black people who are youth

Black people who are women

Black people with disabilities

Black people living in rural or underdeveloped areas or townships

Cooperative owned by black people

Black people who are military veterans

OR

Any EME

Any QSE

8. DECLARATION WITH REGARD TO COMPANY/FIRM

8.1 Name of company/firm……………………………………………………………….

8.2 VAT registration number………………………………….…………………………………

8.3 Company registration number…….……………………….…………………………….

8.4 TYPE OF COMPANY/ FIRM

Partnership/Joint Venture / Consortium

One-person business/sole propriety

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Close corporation

Company

(Pty) Limited


8.5 DESCRIBE PRINCIPAL BUSINESS ACTIVITIES

……………………………………………………………………………………………………

……………………………………………………………………………………………………

……………………………………………………………………………………………………

……………………………………………………………………………………………………

……..

8.6 COMPANY CLASSIFICATION

Manufacturer

Supplier

Professional service provider

Other service providers, e.g. transporter, etc.


8.7 Total number of years the company/firm has been in business…………………………

8.8 I/we, the undersigned, who is / are duly authorised to do so on behalf of the

company/firm, certify that the points claimed, based on the B-BBE status level of

contributor indicated in paragraphs 1.4 and 6.1 of the foregoing certificate, qualifies the

company/ firm for the preference(s) shown and I / we acknowledge that:

i) The information furnished is true and correct