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    Business and FinanceExpanded Forum

    B&F Strategic FrameworkLooking Back and Looking Forward

    September 14, 2006

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    1

    B&F Forum Agenda

    Pre-Event VOICES Poster Session

    Welcome

    B&F Strategic Framework Goals 1 and 2

    Goal 3 - finalized

    Looking Back/Looking Forward

    FY2006 Key 12 Initiatives results/progress FY 2007 Key 10 Initiatives plans and metrics

    Updates, BF Forum/BF Diversity Committee

    Question and Answer

    Closing

    Break 10:00-10:15

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    2

    Creating Alignment with the Presidents Vision

    Univers i ty o f Mic h igan Pres ident Co leman Apr i l , 2004

    Mission

    The mission of the University of Michigan is to serve the people of Michigan and theworld through preeminence in creating, communicating, preserving and applyingknowledge, art, and academic values and in developing leaders and citizens who willchallenge the present and enrich the future

    Teaching, Research, Service, Patient Care

    Vision Define great public University of the world

    New level of excellence

    Expand collaborative innovation

    Strategies

    Sustain academic excellence

    Foster active engagement

    Build collaborative learning communities Create greater access to UM academic quality

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    Business & Finance: The Challenge

    Purchasing Services, Stores& Business Services

    Office of Financial Analysis

    UNIVERSITY OFMICHIGANINVESTMENTOFFICE

    B&F logo graphic cll/2006

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    Strategic Framework: B&F Vision

    B& F V is ion

    We will become a high-performance organization by:

    Being known for our deep expertise (both technical and business) Demonstrating (via assessment and service) our understanding of the

    Universitys businesses

    Serving as fiduciaries of the University assets (physical, financial, human,

    information and technology assets)

    INSPIRING OUR ASPIRATIONS WHAT WE WILL DO TO SERVE THE ORGANIZATION OUR LEADERSHIP LEGAC

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    Strategic Framework: B&F Mission and Motto

    We partner with the Universitycommunity to provide the technical,financial, physical, information andhuman resource infrastructureessential to being one of the greatestpublic universities in the world.

    WHAT WE DO THE REASON A DIVISION, UNIT OR DEPARTMENT EXISTS A MISSION IS SOMETIMES ENCAPSULATED IN A MOTTO OR SHORT SLOGAN

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    Strategic Framework: B&F Mission and Motto

    We partner with the Universitycommunity to provide the technical,financial, physical, information andhuman resource infrastructureessential to being one of the greatestpublic universities in the world.

    WHAT WE DO THE REASON A DIVISION, UNIT OR DEPARTMENT EXISTS A MISSION IS SOMETIMES ENCAPSULATED IN A MOTTO OR SHORT SLOGAN

    WE MAKEBLUEGO

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    Strategic Framework: B&F Values

    B& F Values

    Respect and Diversity

    Ethics and Integrity

    Innovation

    Collaboration

    Professional Growth and Development Quality and Customer Service

    Health, Safety and Environment

    Community

    BELIEFS, ORGANIZATIONAL PRINCIPLES & ETHICAL STANDARDS GUIDANCE FOR DECISION MAKING CONSISTENCY AND ALIGNMENT BETWEEN STATED ORGANIZATIONAL VALUES AND BEHAVIORS IS VITAL

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    Strategic Framework: Critical B&F Strategies

    Work in collaborative manner to meet customer needs1

    Leverage technology investment for strategic gains andoperational efficiency2

    Attract, develop, retain and invest in highly-productive anddiverse staff3

    Develop and expand programs that promote good stewardship

    of our resources and protect the citizens of our community4

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    Strategic Framework: Goals and Metrics

    TargetsGoals Indicators Metrics

    1.1 Customer satisfaction1. Become the UniversitysPROVIDER of CHOICEfor the UM services weoffer

    5% improvement on overallB&F Satisfaction scores onMarch 2007 Survey

    Overall Customer SatisfactionIndex scores as tracked on theB&F Customer Survey

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    Strategic Framework: Goals and Metrics

    TargetsGoals Indicators Metrics

    1.1 Customer satisfaction1. Become the UniversitysPROVIDER of CHOICEfor the UM services weoffer

    5% improvement on overallB&F Satisfaction scores (from7.53 to 7.91) on March 2007Survey

    Overall Customer SatisfactionIndex scores as tracked on theB&F Customer Survey

    2.1 Employee satisfaction2. Become theEMPLOYERof CHOICE for highperforming staff membersand teams

    5% improvement on overallB&F Satisfaction scores (from77 to 81) on October 2006Survey

    Overall Employee Satisfactionscore as tracked on the 2005Employee Survey

    2.2 Performance feedback Specific feedback on6 leadership competencies

    Improvement on individualgoals

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    Strategic Framework: Goals continued

    TargetsGoals Indicators Metrics

    3.1 Using metrics tomanage projects

    3. DemonstrateBEST INCLASS leadership inmanaging Universityresources with respectto quality, cost, serviceand long term impact for

    the University

    The use of metrics to managethe Key Initiatives

    Set specifically for eachInitiative

    3.2 Effective internalimplementation andearly adoption of

    relevant University-wide Initiatives

    Set specifically for eachinternally-relevant initiative

    Metrics specific toimplementation of KeyInitiatives and U-wide projects

    within B&F

    3.3 Efficiency of B&Fbusiness processes

    Demonstrate improvement viaspecific metrics (time savings,quality, compliance, customer

    satisfaction)

    Senior staff will designate 1 2specific business processes toimprove

    New fo r FY2007

    Each AVP will demonstrate4 6% total savings over 3years (FY07-FY10)

    Improvement in businessprocesses (including reductionor elimination of activities) inorder to self-fund innovationsor new activities

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    12

    Looking Back: FY06 12 Key Initiatives

    1. Classification System

    2. Healthy community

    3. Investments

    4. Internal controls5. Financial business processes

    6. Business intelligence strategies

    7. Information technology security

    8. Residential Life initiative

    9. Lab renovation project

    10. Children's and Women's replacement hospital

    11. Energy conservation

    12. Targets for Employee Satisfaction/Customer Satisfaction surveys

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    Looking Forward: FY07 10 Key Initiatives

    1. Recruitment, retention and development of outstanding faculty and staff

    2. Benefits and wellness strategies

    3. Internal controls

    4. Business intelligence

    5. Information Technology Security Program

    6. Provosts Space Utilization project

    7. Residential Life initiative

    8. Children's and Women's replacement hospital project

    9. Energy Conservation

    10. Targets for B&F Goals

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    B&F Key Initiatives

    Looking Back at FY06Looking Forward to FY07

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    B&F Updates: Looking Back, Looking Forward

    Key Initiatives: FY06 Reports, FY07 PlansLaurita Thomas

    Erik Lundberg

    Peggy NorgrenLaura Patterson

    Break

    Special Guest, Phil Hanlon

    Hank Baier

    Tim Slottow

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    HRAA

    Laurita Thomas

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    Looking Back FY06: Classification System

    1. Organize and launch the next stage of the classification system project

    Track decentralized mapping decisions for calibration to system intent

    80% compliance was observed in FY06

    Implement decentralized decision authority Implement post audit review process

    204 potential outliers initially identified in FY06

    82 (40%) recommended for market title change in FY06

    25 (12%) would result in an FLSA change

    Provide expertise to units for market referenced pay system development

    Employee focus group feedback on pay points and career navigation tools

    80% of Ann Arbor campus job postings contain target pay range information Employee focus group feedback on Organizational Competencies design initiated

    Looking Forward FY07:

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    Looking Forward FY07:Recruitment, Retention and Development

    1. Develop leading practices in the recruitment, retention anddevelopment of outstanding faculty and staff. Facilitate the integration of UM organizational competencies into HR programs and practices

    Provide expert consulting in market referenced pay systems and practices

    Initiate a pilot of career communities that will be the basis for the development and implementationof functional/technical competencies

    Metrics: Three units are piloting organizational competencies for recruitment and selection

    Two career communities are partnering with HRAA on the approach to develop career basedtechnical and functional competencies

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    HR System Components and Timeframe

    2002 2003 2004 2005 2006 2007 2008 2009 2010

    Design, Implement and Stabilize CFCS

    Help staff navigate CFCS

    Units develop and communicatecompensation strategy

    Develop and implement organizational competencies

    Initially apply to recruitment/selection and professional development

    Infrastructure to support model:

    Central HR & unit resourcesTechnologyManagement developmentChange managementDecision model

    Career Communities

    Develop Technical FunctionalCompetencies

    Apply to selection, development& performance management

    Develop performance managementsystem

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    Looking Back FY06: Healthy Community

    2. Advance the goals of President Coleman's vision for a healthycommunity and create a culture that fosters employee health andwell-being.

    Over 35 orientation presentations with UM managers on all campuses

    Over 450 Unit Wellness Champions recruited and engaged in facilitatingcommunication

    More than 8,400 faculty and staff participated in the Active U program

    More than 12 million collective minutes of physical activity were logged by

    participants Robust website was created for all heath and well-being information, including the

    Healthwise database of over 6000 health topics

    Ergonomic self-help tools were developed

    Ergonomic consultations were provided to over 90 employees with medicalconditions

    Targeted ergonomic solutions were implemented for high risk departments on allcampuses with the assistance of a matching fund

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    HRAA

    Questions and Answers

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    Investment Office

    Erik Lundberg

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    Looking Back FY06: Investments

    3. Implement strategies for investments to meet or exceed the targeted levelof return with acceptable level of risk

    FY 06 GOALS

    Maximize performance of the Long Term Portfolio with an appropriate level of risk:

    Exceed the return of the performance benchmark by at least 0.5% annualized on a rolling three-yearbasis (equal to about $20 million p.a.).

    Achieve top quartile performance versus other Colleges and Universities over time.

    Maximize the performance of the University Bank with an appropriate level of risk:

    Exceed the return of the performance benchmark by at least 0.25% on a rolling three-year basis(equal to about $4 million p.a.).

    Exceed the return of 90-Day T-bills by at least 2.0% over rolling three-year periods (equal to about$40 million p.a.).

    Maximize the performance of the financial reserves of Veritas and M-CARE as well as the deferredgift vehicles:

    Exceed the return of the respective performance benchmark over rolling-three year periods.

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    Investment Office

    Questions and Answers

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    AVPF

    Peggy Norgren

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    L ki F d FY I l C l

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    Looking Forward: FY07 Internal Controls

    3. Strengthen internal controls and improve the financial management ofunits

    Have units identify and remedy internal control gaps for the employment

    process Train units to perform internal controls gap analysis

    Work with units to either implement missing control or to identify a mitigating internal control

    Get units to document responsibility for controls

    Metric:100% of certifying units have identified control gaps and have plans to remedy them

    Identify practical guide for control points for various Purchasing functions PCards

    Travel and Expenses

    Non-PO Vouchers

    Purchase Orders

    Marketsite Orders

    Service Unit Billing

    Metric:Internal Controls Adequacy Matrices developed for Purchasing functions

    L ki F d FY07 I t l C t l ( td)

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    Looking Forward: FY07 Internal Controls (contd)

    3. Strengthen internal controls and improve the financial management ofunits

    Identify central business process changes to improve controls around

    purchasing Develop business plan for implementation of expense reporting module

    Assess alternative policies for improved controls around travel and expenses possibility of per diems,

    Identify alternative options around PCard

    Identify changes to Service Unit Billing requirements to ensure improved controls Identify key management control reports for units around purchasing activity

    Develop detailed plan for implementation of improved central control points aroundpurchasing

    Metric:Business plan completed and implementation plan developed

    L ki F d FY07 I t l C t l ( td)

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    Looking Forward: FY07 Internal Controls (contd)

    3. Strengthen internal controls and improve the financial management ofunits.

    Make improvement to Employment Process Controls

    Develop policies with HRAA regarding incentive compensation plans; requirements forperformance management reviews

    Develop user friendly version of the Gross Pay Register to ensure proper activitywithout substantial manual calculation

    Implement incentive compensation pay codes; eliminate incentive pay through other

    mechanisms Develop key managerial control reports for the employment process through the

    advice of a working group

    Metric:Improvements Completed

    L ki B k FY06 Fi i l B i P

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    Looking Back FY06: Financial Business Processes

    5. Improve targeted financial business processes for improved controlsand better customer service

    Implementing Bank Restructuring project which allows online cash receipts and localdrop box or armored car service for streamlined deposit process for units

    Expanded journal entry pilot which allowed ALL units to generate upload files for directentry into system

    Implemented web based effort certification

    Piloted online time and entry; also offered local data entry of timesheets for thoseresponsible for timekeeping in a unit

    Launched working group to determine ways to eliminate Form G by utilizing existingprocesses for more effective business controls, elimination of duplicate ways to do thesame business, and to ensure better compliance

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    AVPF

    Questions and Answers

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    Break

    Voices Posters still on display

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    Space Utilization Initiative

    a presentation by

    Phil Hanlon, Associate Provost forAcademic and Budgetary Planning

    What is the Space Initiative?

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    What is the Space Initiative?

    Broad, campus-wide effort to better understand and, ultimately,better use space and facilities

    Phased, interactive and inclusive process

    Guided by focus on healthy growth and continued excellence inacademics and research

    Why Undertake this Initiative?

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    Why Undertake this Initiative?

    Direct the greatest resources toward our core academicmission

    Support a healthy pace of growth and innovation in ouracademic enterprise

    Ensure that faculty and students have access to the bestinstructional and research technology

    Reasons to Act Now

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    Reasons to Act Now

    Rapidly rising energy and building costs

    Falling state support

    Environmental stewardship

    Improved information technology

    Robust growth over the last decade

    Background and Charge

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    Background and Charge

    Spring 2006

    Office of the Provost holds focusgroups to discuss strategies formoving forward

    Input from focus groups results ina set of recommendations

    endorsed by the ExecutiveOfficers

    December 2005

    Regents summit on future of GFbudget demonstrates need to find

    new revenue streams and dealwith increasing costs

    Eight Components of the Space Initiative

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    Eight Components of the Space Initiative

    1) Information Delivery

    2) Instructional Space

    3) Energy Usage

    4) Capital Projects Guidelines

    5) Budgetary Incentives

    6) Shared Technology

    7) Facilities Maintenance and Upkeep

    8) Communication

    Management of the Initiative

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    Management of the Initiative

    Organizational Structure Executive Sponsors

    Steering Committee

    Project Manager and Office

    Subproject Teams

    Timing Years one and two: study of current situation, development of plan, IT

    infrastructure, communications Years three and four: implementation

    Year five: evaluation and consideration of next steps

    Looking Forward: FY07 Space Utilization

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    Looking Forward: FY07 Space Utilization

    6. Support the Provosts Space Utilization Project

    Provide space utilization information to campus using existing data andreports to determine gaps in information

    Enhance the space management and classroom scheduling systems tocollect missing data

    Deliver space utilization information, projected space needs, and financialanalysis using business intelligence tools and systems

    Support the development of new business processes for improved spacemanagement

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    Space UtilizationInitiative

    Phil Hanlon

    Questions and Answers

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    MAIS and ITSS

    Laura Patterson

    Looking Back FY06: Business Intelligence

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    g g

    6. Implement business intelligence strategy recommendations Form a BI Leadership Center

    Implemented a BI Website and Blog

    Implementing the BI Council (in progress)

    Implementing the Council of Experts (in progress)

    Develop BI standards that align technologies Selected Business Objects Web Intelligence as the standard reporting tool

    Encourage the pursuit of multiple BI projects Initiated the Web Reporting project (in progress)

    Initiated several BI application projects (in progress)

    Initiated the Business Objects Upgrade (in progress)

    Looking Forward: FY07 Business Intelligence

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    g g

    4. Implement Business Intelligence strategic recommendations thatwere agreed upon by the schools and colleges, Health System, andadministrative units

    Recommendation

    Form a BI Leadership Center

    Upgrade Business Objects to the Web

    Implement a Web reporting system

    Metric

    At least 15 people are actively participating inthe BI Council

    At least 30 people are participating in periodicinformation sharing events through the BICommunity of Experts

    XIR2/WebI is in production and reports areconverted

    The old version of Business Objects is no longerused

    Web reporting is in production with content tosupport internal controls and financial reports forfaculty (PIs)

    Looking Back FY06: Information Security

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    7. Design and implement an information technology security framework

    Developed and rolled out the security program to units on campus(in progress)

    Developed and approved an incident response policy, proceduresand tracking system

    Implemented the virtual firewall

    Trained 50 security administrators Initiated security risk assessments in units with GLBA data

    Implemented new tools for prevention, detection and reaction tosecurity incidents

    Conducted quarterly vulnerability scans and reported vulnerabilitiesto units

    Looking Forward: FY07 Information Security

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    5. Implement the Information Technology Security Program

    Metric

    At least 30 units participate in the firstround of security planning workshops

    At least 50% of the participating unitscomplete a security plan by October 1.

    100% of the participating units

    complete a security plan by June 30,2007.

    At least 100 trained securityadministrators are employed at theUniversity on June 30, 2007.

    Action

    Establish a distributed organization

    with shared security responsibilities

    Looking Forward: FY07 Information Security

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    5. Implement the Information Technology Security Program (contd)Metric

    The 30 units that participated in securityplanning workshops have assigned anincident response coordinator.

    The same 30 units have implementedincident management procedures andcommunicated the procedures within theirunit.

    Data Stewards (Provost, CFO, EVPMA)have approved revisions to SPG 601.12and the related data classificationguidelines by June 30, 2007.

    A university-wide security plan is developedby consolidating available unit plans byNovember 1, 2006 and is updated withsubsequent unit plans by July 1, 2007.

    Action

    Implement a University-wide incidentmanagement policy and procedures by June

    30, 2007

    Increase the protection of personal privateinformation (PPI)

    Publish a University-wide security plan

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    MAIS

    Questions and Answers

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    Facilities and Operations

    Hank Baier

    Looking Back FY06: Residential Life

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    8. Support the Residential Life initiative

    MAJOR PROJECTS

    West Quadrangle Residence Hall 2005 Infrastructure Updates

    - $12.2M - SEP 2005

    Mosher-Jordan Hall Renovation and Hill Dining Center- $65.1M - Design approval: SEP 2005

    Bursley Hall 2006 Infrastructure Updates and Dining Improvements

    - $12M - Project approval: SEP 2005

    Oxford Housing Life Safety Improvements- $3.9M - Project approval: SEP 2005

    North Quad Residential and Academic Complex-Project approval: JAN 2005- New goal - signature design: MAR 2006

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    Looking Back FY06: Residential Life

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    MOSHER-JORDAN HALL AND HILL DINING CENTER

    Looking Back FY06: Residential Life

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    LIFE SAFETY PROJECTS

    Looking Forward: FY07 Residential Life

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    7. Support the Residential Life initiative Frieze Building Demolition

    North Quad Design Approval

    Mosher-Jordan Hall renovation/Hill Dining Center Bid/Award Approval

    Mary Markley Hall Infrastructure Upgrades

    Stockwell Hall Renovation Approval

    Bursley Hall 2006 Infrastructure Upgrades and Dining Improvements

    Oxford Housing Life Safety

    Looking Back FY06: Lab Renovation

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    9. Implement recommendations from the lab renovation project andrelated initiatives

    Develop a project preparation and management package

    Design and implement an annual training session

    Conduct a pilot program to bid CS against outside contractors

    Pre-design and potentially pre-build labs

    Explore A&E alternative project-delivery methods and processimprovements

    Study the average time between major renovations of labs

    Initiate a pilot program in which life-cycle costs are tracked for several labswith different quality standards

    Review by each school/college of recruitment process and relationship tothe design process and construction process

    Develop benchmarks and best practices around cost, time, incentivepolicies, and processes at comparable institutions

    Looking Back FY06: Childrens and Womens

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    10. Support Children's and Women's replacement hospital project

    Looking Back FY06: Childrens and Womens

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    10. Support Children's and Women's replacement hospital project

    Design approval: Feb 2006 Budget: $525M

    450 participants worked on programming, planning and design

    LEED certification goal added

    Implemented Health System Transportation Alternatives Committee

    Looking Forward: FY07 Childrens and Womens

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    8. Support Children's and Women's replacement hospital project

    Regents approval to bid/award

    Begin construction

    Owner changes and project tracking system

    Executive team meetings

    Looking Back FY06: Energy Conservation

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    11. Lead Energy Conservation Energy Reduction Committee outreach activities

    Poster Campaign Campus wide

    Operational scheduling changes- Rackham, School of Music, Dennison

    Energy Fest

    Building control upgrades (ECM summaries)

    31 energy conservation projects

    Re-commissioning of buildings/energy audits Reaffirm 28 buildings are operating as designed

    performed Energy Audit, and ECM analysis for 70% of 2005 buildings

    Re-commissioned work for 60% of 2005 buildings.

    Looking Forward: FY07 Energy Conservation

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    9. Lead Energy Conservation

    Trend energy consumption BTU/SF

    Trend total energy consumption

    Trend energy costs/SF

    ISR energy study, phase I

    Identify sustainable energy use

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    F&O

    Questions and Answers

    Looking Back FY06: Targets for B&F Surveys

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    12. Implement actions to achieve the targets set for the EmployeeSatisfaction Survey and Customer Satisfaction Survey

    Employee Survey Action Plans submitted during April-June, 2005by 35 units

    Over 200 actions steps or plans for further study documented

    62 concrete actions reported as of April, 2006

    Communication

    Workload

    Recognition

    Customer Satisfaction Survey:Service Attribute Results

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    66Highest scores

    Service Attributes Mean Rating

    1. Attentive to customer needs (listens) 7.60

    2. Understands customer needs 7.45

    7.497.38

    7.28

    7.697.25

    7.26

    7.03

    7.39

    7.56

    8.20

    3. Responds in a timely manner to customer requests/questions4. Understands and explains University policies and procedures

    5. Communicates service standards

    6. Demonstrates functional/technical expertise7. Communicates service change effectively

    8. Implements service change effectively

    9. Adapts to changing customer needs

    10. Easily accessible

    11. Leverages technology to improve service

    12. Provides friendly and courteous service

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    Customer Satisfaction Survey:Service Attribute Results

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    68Lowest scores

    Lowest scores withhighest r to satisfactionHighest scores

    Service Attributes Mean Rating1. Attentive to customer needs (listens) 7.60

    2. Understands customer needs 7.45

    7.497.38

    7.28

    7.697.25

    7.26

    7.03

    7.39

    7.56

    8.20

    3. Responds in a timely manner to customer requests/questions4. Understands and explains University policies and procedures

    5. Communicates service standards

    6. Demonstrates functional/technical expertise7. Communicates service change effectively

    8. Implements service change effectively

    9. Adapts to changing customer needs

    10. Easily accessible

    11. Leverages technology to improve service

    12. Provides friendly and courteous service

    Key Findings from Customer Survey Data Analysis

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    Responsiveness1Competence and Decision Making

    2Service Levels and Staffing3Communication Skills4

    Responsibility

    5Understanding and Adapting6

    Response to Customer Survey: Action Planning

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    The following Action Steps were planned by 4 or more units within B&F Implementing customer service training

    Enhancing unit websites

    Increasing the amount of proactive customer communication

    Increasing training to customers on procedures, unit processes, and/or services More clearly defining and publishing responsiveness and operational standards for both staff and

    customers

    Developing/enhancing a single point of contact role

    Implementing an account rep/relationship manager strategy

    Increasing onsite interviews with customers to proactively understand unit needs

    Conducting additional customer surveys for added detail on customer needs and perceptions

    Conducting lessons learned debriefing sessions with customers after service events or projects tobuild on what worked well and identify continuous improvements

    Increasing/ enhancing the use of service level agreements to clarify customer-business unitexpectations

    Customer Survey Coordination CommitteeJune, 2006 (Summary Report to EVPCFO Senior Staff)

    Looking Forward: FY07 Targets for B&F Goals

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    10. Implement actions to achieve the targets set for B&F Goals

    Become the Universitys PROVIDER of CHOICE for the UM services

    we offer1

    Become the EMPLOYER of CHOICE for high performing staffmembers and teams2

    Demonstrate BEST IN CLASS leadership in managing Universityresources with respect to quality, cost, service and long term impactfor the University

    3

    Timetable for Future B&F Surveys

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    October,2006

    EmployeeSurvey

    March,2007

    CustomerSurvey March,

    2008

    EmployeeSurvey

    March,2010

    EmployeeSurvey

    March,2009

    CustomerSurvey

    March,2011

    CustomerSurvey

    2006 2007 2008 2009 2010 2011

    Moving to a two-year, alternating cycle.

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    B&F Goal 2- Provider of Choice FY07

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    Next Steps for 2007 Customer Survey

    Phase I Implement Customer Survey (Time 2)March 2007

    Phase II Report Out Results Spring, 2007

    Phase III Action planning and setting targetsSummer 2007

    Phase IV Implementation and trackingSummer 2007 March 2009

    Resurvey March, 2009

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    Looking Forward: FY07 Information Technology SecurityInternal (B&F) Implementation

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    5. Implement the Information Technology Security ProgramMetric

    B&F has named a security liaison and formeda Security Committee.

    By June 30, 2007 the Committee has met atleast six times and published meetingminutes.

    The B&F Security Committee has developedan internal B&F incident response policy andprocedure.

    The Security Committee has communicatedthe policy and procedures to all members ofB&F.

    B&F staff are successfully executingprocedures that comply with SPG 601.25 forresponding to security incidents.

    Action

    Name a Security Liaison and IncidentResponse Coordinator

    Comply with SPG 601.25, InformationTechnology Incident Management

    EXAMPLE

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    B&F Goal 3- Best in Class FY07

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    Next Steps for Best in Class (contd)

    3.3 Metrics/targets for improvement of specific internal processes

    Examples of processes that have been targeted: HRAA: Improve temporary appointment process

    MAIS: Increase discretionary work effort for new projects andenhancements

    F&O: Streamline Plant Ops order fulfillment process AVPF: Improve P-Card and AP processes

    IO: Revamp documentation procedures in response to newaudit standards

    B&F Forum Agenda Topics for FY07

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    September 14, 2006 (Expanded Forum) Strategic Framework

    November 9, 2006 Business Continuity/Pandemic Planning

    December 7, 2006 (Expanded Forum) Simple Reflections: Holiday

    CelebrationFebruary 8, 2007 (Expanded Forum) - Supporting the UM Research

    Enterprise

    March 8, 2007 (Expanded Forum) Aligning with the Provost

    April 12, 2007 Human Capital Planning in BF: SuccessionPlanning/Leadership Development

    May 10, 2007 (Expanded Forum) Better Understanding the Schools and

    Colleges

    MARKYOUR

    CALENDARS

    B&F Diversity Committee Update for FY07

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    Mission (revised) The mission of the B&F Diversity Committee is to support the Business and Finance

    organization in collaborating effectively to achieve our goals through maximizing respect,understanding and appreciation of our differences and similarities

    Motto:

    Respect, Appreciation, Collaboration

    Goals Demonstrate the value of diversity

    Enable the B&F organization to respond effectively to the changing demographics within theUniversity community

    Provide education and awareness activities Improve communication

    Model effective behaviors

    Promote values that lead to good interpersonal relationships and a successful organization

    Vision To become an organization where individuals and groups achieve success by maximizing eachindividuals contribution

    [email protected]

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    Business and FinanceOverall

    Questions and Answers

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    FY06 was a phenomenal year!

    Thank-you to you and yourteams for what you do every

    day