beta sigma phi florida state convention · a resume of not more than two (2) pages (8-1/2x11) typed...

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Beta Sigma Phi Florida State Convention

May 15, 16 & 17, 2015

Grand Hyatt Tampa Bay Tampa, FL 33607

http://2015bspfloridaconvention.weebly.com

May 2014 – Bulletin 1

Can you hear it? Excitement fills the air in Tampa as we take you back to an era of unprecedented affluence known as “The Roaring Twenties”…a time when there was a Ford Model T in every driveway, “Amos n’ Andy” was on the radio and the first “talking” motion pictures were at the cinema, baseball hero Babe Ruth was in the ball park and celebrity pilot Charles Lindbergh was on the front page of every newspaper…and as the soaring stock market minted millionaires by the thousands, young Americans in the nation’s teeming cities rejected traditional social mores by embracing a modern urban culture of freedom—drinking in speakeasies, dancing to the Charleston and listening to the rhythms of jazz music! Come join us at the beautiful Grand Hyatt Tampa Bay, a 4-Diamond, 35-acre resort which offers a unique retreat experience with plush accommodations. This hotel is just minutes from the Tampa International Airport, downtown, beaches and more! Come early or stay late and enjoy what Tampa has to offer…and of course a fun-filled convention in 2015! Now that we’ve gotten you excited to get your feet to dancing…we’d like you to get your registration in as soon as possible. Due to the number of people who have inquired into getting registration forms early…you may not want to wait too long! We will be offering an early bird registration rate of $160 through August 31, 2014, then it will go up to $170 through the final registration deadline of March 1, 2015. The cancellation deadline is March 1, 2015. There will be no refunds after the cancellation deadline. The hotel will guarantee our room rates until April 23, 2015, but you need to contact the hotel directly for reservations (see hotel reservation information). Please note that there are a limited number of two-bedded guest rooms and those requests are honored on a first-come basis. Please distribute this information to the appropriate person in your chapter and make enough copies for your members or click on our website (http://2015bspfloridaconvention.weebly.com) to download the forms. Our website should be up and running by the end of May. We will be holding a special drawing for attendees who wear their convention Tee-shirt to Sunday brunch. If you didn’t purchase one at the 2014 convention in Daytona an order form has been included in this bulletin. Your 2015 Florida State Convention Co-Chairs, Phyllis Johnson ([email protected])

Jodie Mutchler ([email protected])

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Convention 2015 Executive Committee

Co-Chairs: Phyllis Johnson

Jodie Mutchler (813) 251-3410 (813) 961-5213

[email protected] [email protected]

Secretary: Lee Livingston (813) 653-1304 [email protected]

Treasurer: Beverly Long (727) 372-1655 [email protected]

Financial Advisor: Barbara Bennett (813) 752-3031 [email protected]

Registration: Lynn LaFleur (813) 949-9790 [email protected]

Convention 2015 Committee Chairpersons

Advertisements: Glenda Weed (813) 991-9396 [email protected]

Arrangements - International Guest: Glenda Weed (813) 991-9396 [email protected]

Beta Boutique/Raffles: Deni Blankenship (813) 230-2029 [email protected]

Badge Holders/Ditty Bag Contents: Sherry Haskins (813) 810-0927 [email protected]

Convention Bids: Jody Roberts (813) 482-3787 [email protected]

Costumes: Darcey Carson (813) 727-5925 [email protected]

Decorations: Julia Pickens (813) 997-5999 [email protected]

Entertainment: Barbara Bennett (813) 924-4157 [email protected]

Hospitality: Marilyn Felty Marcia Hood

(813) 264-4839 (352) 796-2795

[email protected] [email protected]

Movie Poster Contest: Jan Phelps (813) 935-1118 [email protected]

On-Line Tea: Adreane Larcher (813) 924-4794 [email protected]

Program: Sandy Cox (813) 839-3151 [email protected]

Rituals: Barbara Bennett (813) 924-4157 [email protected]

Tee-Shirts: Beverly Jackson (813) 884-5098 [email protected]

Table Favors/Theme Pin: Helen Fornino (813) 948-0252 [email protected]

The Best Service/Social/WnM/Rush: Diana Starkey (813) 523-2962 [email protected]

Web Page: Jodie Mutchler (813) 961-5213 [email protected]

Woman of the Year: Jodie Mutchler (813) 961-5213 [email protected]

Important Deadlines

Convention Registration & Cancellation – March 1, 2015

Former State Woman of the Year & Past State Convention Chair – March 1, 2015 Beta Boutique – April 1, 2015

Convention Bids – April 1, 2015 Costume Contest – April 1, 2015

Movie Poster – April 1, 2015 Rituals/Ceremonies – April 1, 2015

On Line Tea – May 2, 2015 Best Social, Service or Ways-n-Means Reports – May 2, 2015

Woman of the Year – May 2, 2015

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REGISTRATION FORM

May 15, 16 & 17, 2015

Full Registration Only $160 by 8/31/14 $170 by 03/01/15

Make Checks payable to: Beta Sigma Phi Florida State Convention

($30 Fee for All Returned Checks)

Send one form for each attendee along with check to:

Beverly Long, 2528 Coachlite Drive, New Port Richey, FL 34655-2236 (727) 372-1655 [email protected]

PLEASE PRINT OR TYPE ALL INFORMATION

( ) Name Area Code Number

Street Address

City State Zip Code

E-Mail Address Degree Held

Chapter Name Chapter Number Chapter Degree

City or Area Council Name

Dietary Restrictions or Special Needs

Number in your chapter attending:

Please check here if you do NOT wish to have your name, address, phone number and e-mail address listed in the convention roster.

Check here if this is your first convention

Former Overall State Woman of the Year

Year: State other than FL:

Former Convention Chair

Year: State other than FL:

FINAL REGISTRATION DEADLINE: March 1, 2015

CANCELLATION DEADLINE: March 1, 2015– NO REFUNDS AFTER CANCELLATION DATE

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2900 Bayport Drive Tampa, FL 33607

Hotel Phone: (813) 874-1234

Room Rate - $159 Single, Double, Triple or Quadruple Occupancy

One King or Two Double Beds

Due to a limited number of two-bedded guest rooms (double/doubles), bedding requests are honored on a first come, first serve basis and cannot be guaranteed.

If suites are required, please call the Hotel directly.

Check-In Time – 3:00 PM

Check-Out Time – 12:00 Noon

The Grand Hyatt has set up a registration page especially for our convention… go to the website below to make your reservation

https://resweb.passkey.com/go/BetaSigmaPhi2015

All Reservations Must Be In By: April 23, 2015

Reservations received after this date can not be assured of availability.

Should you desire to call the hotel directly to make your reservation, please use the information below and let the agent know you are with Beta Sigma Phi:

Hotel Reservation Fax: (813) 207-6790

Reservations: (888) 421-1442

Hotel Code: BETA SIGMA PHI 2015

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Ceremonies

Order of the Rose*: Participant must be presently active in a Ritual of Jewels, Exemplar, Preceptor, Laureate, Master or Torchbearer chapter. Candidate must have a total of fifteen (15) years of active participation in sorority chapters. After a candidate is nominated, a resolution from must be requested from International. This procedure usually takes about six weeks to complete. Send completed certificates and ritual form to the chairperson listed below. Candidates dress should be a long or short white dress.

Silver Circle, Golden Circle, and Diamond Circle*: Rituals will be conferred on all members whose chapters forward the appropriate ritual form and certificate (available directly from International’s Gift Department) to the chairperson. Silver Circle is for 25 years of membership, Golden Circle is for 50 years of membership, and Diamond Circle is for 60 years of membership. This includes leaves of absence and periods of member-at-large status. Candidate’s dress should be a long or short white dress.

* See the Book of Beta Sigma Phi for details.

Please complete the information below and send a separate copy for each ritual candidate.

Ritual to be received:

Name of Candidate:

Chapter Name:

International Certificate Enclosed: Yes No NOTE: Appropriate long or short white dress is requested for all attendees. Please do not send jewelry, pins, charms or gifts as we cannot be responsible for them.

Memorial Service: Please complete the information for our departed sister (make copies as needed).

Sister to be remembered: Degree Held:

Chapter Name: Chapter Number:

Birthdate: Date of Death: Pledge Date:

Representative at Convention:

Brief statement about sister to be read: Name of Contact: Contact Phone:

Contact Email: Confirmation of receipt will be sent via email to contact (if listed above); otherwise, please include a self-addressed stamped postcard with this form.

Postmark submission deadline is April 1, 2015.

Mail to Chairperson: Barbara Bennett 502 E. Virginia Avenue Plant City, FL 33563-7026 (813) 752-3031 [email protected]

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State Woman of the Year Guidelines

Only a current Chapter or Council Woman of the Year will be eligible to be selected as State Woman of the Year. Competition is based on sorority attainments from May 1, 2014 through April 30, 2015. The six (6) degrees and council will be judged separately with a First Place Woman of the Year from each degree and council. Should there only be one candidate submitted for a degree, that candidate will be judged with the next lower degree. A State Woman of the Year will be selected from the first place winners. Signatures of two (2) Woman of the Year committee members from the nominee’s chapter or council, along with their telephone numbers, are required on this form. A resume of not more than two (2) pages (8-1/2x11) typed using a 12-pt. font, double-spaced, must accompany this form based on the attainments listed below and written in a format that can be read at convention and/or presented to your Woman of the Year nominee. Please include a 4”x6” photograph of nominee. Any resume received with outside activities or sorority activities from previous years will be automatically disqualified. Entries not in compliance with these specifications cannot be accepted for judging.

No members from Tampa City Council will be eligible for this competition; however, they will be recognized. All judges will be members of Beta Sigma Phi. Selection will not be based solely on points and candidates will be judged by the degree that the candidate holds.

Woman of the Year Reception is by invitation only. Invitations will be in registration package. Dress for the reception is cocktail dress (long or short).

POSTMARK SUBMISSION DEADLINE IS MAY 2, 2015. MAIL TO: Jodie Mutchler, 15813 Knollview Drive, Tampa, FL 33624 (813) 961-5213

[email protected]

SORORITY ATTAINMENTS:

1. Participating by following through in Chapter and Council projects and activities throughout the year. 2. Ways in which she has exemplified friendship to her sisters by gaining their respect, trust and friendship

by recognizing their needs. 3. Showing initiative through leadership in offices, chairmanships, or committee activities. 4. Any important contribution, either in effort, ideas, or talents for the betterment of the chapter or council. 5. Individual service to aid special projects sponsored by International.

Name: Address: Chapter Name: Chapter Number: Career Chapter: Yes No Chapter Woman of the Year: Yes No Council Woman of the Year: Yes No Degree Held: Member No.: Pledge Date: Occupation: Marital Status: No. of Children:

Please list all offices held from 05/01/14 through 04/30/15:

Please list all honors received from 05/01/14 through 04/30/15:

Signatures of two (2) Woman of the Year committee members from Chapter or Council required.

We hereby declare that the information provided is correct to the best of our knowledge.

Name: Signature: Phone:

Name: Signature: Phone:

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State Woman of the Year Point Sheet

CHAPTER ATTENDANCE MAX TOTAL1. Regular chapter meetings and cultural outings (1 pt. per meeting) 18 2. Wearing pin to regular meetings and cultural outings (1 pt. per meeting) 18 3. Chapter Executive Board meetings (1 pt. per meeting) 10 4. Committee meetings (1 pt. per meeting - LIST) 10 5. Attending Beginning Day 10 6. Attending chapter activities: rush parties, chapter socials, rituals, service projects or ways-n-

means projects (1 pt. per activity - LIST) 15 7. Attending Founder’s Day 15 8. Attending any special Beta Sigma Phi city-wide area or state meeting such as an area conference

or convention (10 pts. each – LIST) 50 TOTAL POINTS POSSIBLE 146 CHAPTER PARTICIPATION MAX TOTAL1. Presenting an assigned program at regular meetings—no guest speaker (10 pts. each) 20 2. Serving as a committee member (not chairman) on any standing committee (5 pts. each – LIST) 15 3. Serving as a chapter officer or committee chairman all year (10 pts. each – LIST) 20 4. Serving on a special committee (5 pts. each – LIST) 10 5. Using home for rush party, tea, meetings or socials (5 pts. Each - LIST) 15 6. For each member she pledged or Member-at-Large reinstated (5 pts. each – LIST NAMES) 10 TOTAL POINTS POSSIBLE 90 Council Name if entering as Council Woman of the Year:

Council Delegate: Yes No Council Board Member: Yes No

COUNCIL ATTENDANCE MAX TOTAL1. Regular council meetings (1 pt. per meeting) 10 2. Wearing pin to council meetings and cultural outings (1 pt. per meeting) 10 3. Committee meetings (1 pt. per meeting – LIST) 10 4. Attending council activities: rituals, service projects, council Beginning Day, President’s reception

(5 pts. per activity – LIST) 40 5. Executive Board meetings (1 pt. per meeting) 10 TOTAL POINTS POSSIBLE 80

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State Woman of the Year Point Sheet - Continued

COUNCIL PARTICIPATION MAX TOTAL1. Serving as a committee member (not chairman) on any standing committee (5 pts. each – LIST) 15 2. Serving as council officer or committee chairman all year (10 pts. each – LIST) 20 3. Serving on a special committee (5 pts. each – LIST) 10 TOTAL POINTS POSSIBLE 45

GRAND TOTAL OF POINTS

ATTACH (4”x6”) PICTURE OF CANDIDATE HERE

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Best Social, Best Service Project, Best Ways-n-Mean & Best Rush Guidelines

JUDGING: All degrees and councils will be combined and awards will be given for first, second, and third place. Tampa City Council chapters are not eligible for competition. All judges will be members of Beta Sigma Phi and decision of the judges will be final. RULES FOR ALL REPORTS:

1. Title page must have contest name, chapter/council name, chapter/council number, city; and the name, address, and phone number of the person preparing the report.

2. Report must be typed on 8-1/2”x11” white paper, double-spaced, with 1-inch margins, be no more than three (3) pages, and placed in a fastened folder cover or notebook. You may add samples of invitations, newspaper articles or other types of publicity and photos, but each must be labeled.

3. Include chapter/council activities from May 1, 2014 through April 30, 2015 only. 4. Include in the report the number in your chapter/council, the number who participated, and number

who attended, including guests. RULES FOR SPECIFIC CONTESTS:

1. For Best Social—list date, details of the event, including decorations, and how the International theme was used. You may include traditions such as Rituals, Beginning Day, Founder’s Day, and Legacy.

2. For Best Ways-n-Means—list date, activity and details (including results). 3. For Best Service—list date, activity and details (including results). 4. For Best Rush—list date, activity and details (including results).

DEADLINE: Reports MUST BE postmarked no later than May 2, 2015. Any reports postmarked after this date will not be judged. If you have any questions, please call:

Diana Starkey, (813) 996-7916. Or email to: [email protected].

Mail Reports to Chairperson: Diana Starkey 7403 Wild Oak Lane Land O' Lakes, FL 33637

Convention Bids

Would your Chapter or City Council like to host a future convention? How about in 2018, 2019, or even 2020 and beyond? Submit your bid by April 1, 2015, to Jody Roberts, the Bid Chairperson. Include dates, theme and location. Each bid will be allotted 10 minutes for their presentation during the short business meeting. Send to Jody Roberts, 11130 Rodeo Lane, Riverview, FL 33579 or email to [email protected].

Contact/Chair Name:

Chapter/Council Name:

Email: Phone Number:

2018 2019 2020 Other ________

Theme:

Location:

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Tee-Shirt Order Form

Tee-shirts are purple and screen printed with the white convention logo on the left chest. The shirts are made by LAT and are a ladies style combed ringspun jersey with a V-neck and comes in sizes S, M, L, XL, 2XL and 3XL. Make checks payable to: “Beta Sigma Phi Florida State Convention” Mail orders to Chairperson: Beverly Jackson 4619 Whispering Wind Ave. Tampa, FL 33629 Phone Contact: (813) 884-5098

Sizes S, M, L, XL are $18* and sizes 2XL and 3XL are $20*.

*Shipping is an additional $3 per shirt.

Please indicate number of shirts of the desired size below and include shipping.

Shirt Size Price Quantity Amount S $18.00 M $18.00 L $18.00 XL $18.00 2XL $20.00 3XL $20.00

Shipping $3.00/shirt Total

Name: Phone: ( )

Address:

City: State: Zip:

Date Received________________ Check #____________ Date Sent________________

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Convention Gift Certificates

Convention gift certificates are available in any denomination. Fill in the form below and send it with your check made payable to “Beta Sigma Phi Florida State Convention”. We will then send a gift card to your secret sister which she needs to send in when she registers. If she has already paid her registration, then our check to refund your designated amount will be sent along with the gift card. If you would like notification that your gift has been sent, please include your name, phone number or email address. Mum is the word! Secret Sister’s Name: Amount of Gift Certificate: $

Address:

City: State: Zip:

Your Name: Phone: ( )

Email:

Donations

Donations for Convention 2015 are greatly appreciated and will gladly be accepted! Make checks payable to “Beta Sigma Phi Florida State Convention” and mail to Beverly Long, 2528 Coachlite Drive, New Port Richey, FL 34655. Please indicate name of chapter and city.

THANK YOU! THANK YOU! THANK YOU!

Beta Boutique

Ways-n-Means tables are available on a first-come, first-served basis. This is a great way for your chapter to earn money, so be sure to make your reservation by April 1, 2015. The cost for a full table (6-ft. x 3 ft.) is $25.00 and the cost for a half table is $15.00. Half tables may be used for one raffle item only. At least one full registration is required to rent a table. Chapter Name: Chapter No.:

Contact Person: Phone No.:

Address: City: Zip:

Email:

Item(s) to be sold/drawn for: Total Enclosed: $ Make checks payable to “Beta Sigma Phi Florida State Convention” and send to Beverly Long, 2528 Coachlite Drive, New Port Richey, FL 34655.

On Line Tea

There will be an On Line Tea for those wanting to attend. If you plan to attend, please bring a wrapped Tea Cup for the annual tea cup exchange along with a small (one serving bottle) of gin or vodka to add to the “bathtub gin” punch! For planning purposes, please contact Adreane Larcher at (813) 924-4794 or email her at [email protected] by May 2, 2015 to let her know if you will be attending.

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Movie Poster Contest

The French called it "The Crazy Years," but in the US, Canada and the UK it was referred to as the "Roaring Twenties or The Golden Years." It signified the decade's distinctive regeneration that developed after the deprivation of WWI. It was the era of social excess, and was reflected in the explosion of cultural, financial, industrial, artistic, musical and technological advancements featured in major cities like New York, Chicago, London and Paris. Come to Tampa's 2015 party and bring us your best depiction of this Era! Pick a subject and a category and create an art poster sized 27" x 40", and it will be displayed at convention! A glass covering is not necessary, but it needs to be able to be displayed against a wall by being framed OR be sturdy and free-standing. Materials can be any art medium (ex: paint, ink, paper art, cloth, etc.). The subject title of the poster needs to be easily recognizable on the poster or frame. Categories will be:

Most Authentic (Best Use of Subject) Funniest Most Artistic

Subject is to be easily recognized as associated with the 1920's. Suggestions are jazz music/musicians, "Flappers," Prohibition/Speakeasies, organized crime, silent movies or movie stars, Art Deco, Babe Ruth, the Women’s Suffrage movement, 1920's Inventions, 1929 Wall Street Crash, and The Great Gatsby. Deadline for entry is April 1, 2015. For questions you can call Jan Phelps at (813) 935-1118 or email [email protected].

Chapter Name:

Contact Name: Phone:

Address:

City/State/Zip:

Email: Please indicate category: Most Authentic/Best Use of Theme Funniest Most Artistic Mail entry form to Chairperson: Jan Phelps 11014 Cinderlane Place Tampa, FL 33617 If you would like confirmation that your information was received, please include a self-addressed/stamped postcard or an email address above.

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Costume Contest

We will have “Roaring Twenties” costume contest on Friday night. There will be no skits. Tampa chapters are not eligible for competition. Deadline for entry is April 1, 2015. Entries will be judged during the presentation Friday evening directly following the contest. First, second and third place prizes will be awarded for:

Best Use of Convention Theme Most Original Funniest

For questions you can call Darcey at (813) 960-5925 or email [email protected].

Group:

Individual:

Chapter/Council Name:

Contact Name: Phone:

Address:

City/State/Zip:

Email: Please indicate category: Best Use of Theme Most Original Funniest Mail entry form to Chairperson: Darcey Carson 14101 La Mesa Court Tampa, FL 33625 If you would like confirmation that your information was received, please include a self-addressed/stamped postcard or an email address above.

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Program Ads

Would you like to see your chapter name in print at the 2015 BSP Florida Convention? There are many things for you to “celebrate”…place an ad with a picture of your chapter…an ad with a picture to honor your Valentine Queen/Princess…an ad for your sister’s birthday or anniversary…a business ad for your own business or one we can promote…a special message to your sister…and we’ll even have one-liner “sister ads.”

All ads will be due by April 1, 2015

Make checks payable to Beta Sigma Phi Florida State Convention and mail to:

Glenda Weed 5149 Villagebrook Drive

Wesley Chapel, FL 33544-7493

Chapter/Council Name: Contact Name: Contact Phone: Contact Email:

Sister’s Page ($1 per line) # of lines: _______ (max. 3 lines)

Business Card ($10)

1/4 Page ($20)

1/3 Page ($30)

1/2 Page ($40)

Full Page ($50)

Please attach business card/artwork/printed text or send PDF document to: [email protected]

Convention Raffle Slips

There are two raffles for Convention 2015. Please make copies of the stubs as needed. Send one completed stub and $1 or six completed stubs and $5 to Beverly Long, 2528 Coachlite Dr., New Port Richey, FL 34655. Make checks payable to Beta Sigma Phi Florida State Convention. Drawing to be held on March 15, 2015.

Name: The Roaring Twenties Raffle for Two Nights at Tampa Grand Hyatt

2015 Florida State Convention May 15, 16, and 17, 2015

Drawing to be held on March 15, 2015

Address:

Phone: ( )

Raffle for Two Nights at Grand Hyatt Tampa Bay Donation $1 each or 6 for $5

Name: The Roaring Twenties Raffle for One Full Registration



Address:

Phone: ( )

Raffle for One Full Registration Donation $1 each or 6 for $5

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Beta Sigma Phi 2015 Florida State Convention Jodie M. Mutchler 15813 Knollview Drive Tampa, FL 33624

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