best practice - material movements

SAP BW 3.5

April 2006

English

B82: Material Movements

SAP AGDietmar-Hopp-Allee 1669190 WalldorfGermany

Building Block Configuration Guide

SAP Best Practices Material Movements: Configuration Guide

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Contents

Material Movements....................................................................................................................... 5

1 Prerequisites........................................................................................................................ 5

2 Configuration........................................................................................................................ 5

2.1 Customizing for the Extractors.......................................................................................5

2.1.1 Transfer Business Content DataSources..............................................................5

2.1.2 Logistics Extract Structures Customizing Cockpit.................................................7

2.1.3 Set Application Active Indicator.............................................................................8

2.1.4 Determine Industry Sector....................................................................................8

2.1.5 Delete the Contents of the Setup Table................................................................9

2.1.6 Post Stocks.........................................................................................................10

2.1.7 Perform Setup - Material Movements..................................................................11

2.1.8 Perform Setup - Invoice Verification, Revaluation...............................................12

2.1.9 Replicating DataSources for R/3 System............................................................13

2.2 Activating Business Content........................................................................................13

2.2.1 Assigning Source System for Activation..............................................................13

2.2.2 Activating Business Content: InfoObject Catalogs..............................................14

2.2.3 Activating Business Content: InfoCubes.............................................................15

2.3 Loading Data...............................................................................................................16

2.3.1 Loading Master Data / Texts / Hierarchies..........................................................16

2.3.2 Loading Transaction Data...................................................................................17

2.3.3 Compressing InfoCube.......................................................................................20

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Material MovementsUseThis building block describes all necessary activities for the activation of the InfoCube 0IC_C03 (Material Stocks/Movements).

1 PrerequisitesBefore starting activities in this building block, you need to perform or check the following activities:

1. Connectivity between R/3 and BW has been set up. Refer to the relevant sections of the BW Connectivity building block.

2. General BW and R/3 settings are done. Refer to the General Settings BW Integration building block.

2 Configuration2.1 Customizing for the Extractors

UseThis section describes the activities in an R/3 Source System to set up the Customizing for the extractors.

These activities can be accessed in two ways: either from the SAP Business Information Warehouse system as described in the subsequent sections or directly from the source system.

In the SAP Reference IMG choose the structure item Integration with Other mySAP.com Components Data Transfer to the SAP Business Information Warehouse or execute the transaction SBIW.

Below the structure item Data Transfer to the SAP Business Information Warehouse you will find all the described activities. Search for the activities with the title of the relevant section of the Configuration Guide.Some activities in this chapter are also required for other Building Blocks. If you have performed them already, you do not have to carry them out again. In that case you can skip certain activities in this chapter.

2.1.1 Transfer Business Content DataSources

UseIf you want to transfer data from a source system into a BW system using a Business Content DataSource, you first have to transfer the Business Content DataSource in the source system from the D version into the active version (A version). This means that the necessary dictionary objects, like extract structures etc., are created on the database.

PrerequisitesThe activity Transfer Application Component Hierarchy (transaction RSA9) must have been completed for your source system client.

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Refer to the Configuration Guide General Settings for BW Integration.

ProcedureThis step has to be carried out in the SAP BW system.

SAP BW Menu Modeling Administrator Workbench: Modeling

Transaction code RSA1

1. In the Administrator Workbench: Modeling view choose Source Systems

2. In the right-hand window make a right mouse click on the R/3 Source System and choose Customizing for the Extractors ….

The BW system starts an RFC-call to the source system client. If the logon screen of your source system is displayed log on to your R/3 source system client. Otherwise the Display IMG view is displayed immediately.

3. In the Display IMG view choose Data Transfer to the Business Information Warehouse Business Content DataSources Transfer Business Content DataSources.

4. In the Installation of DataSource from Business Content view expand the node SAP-R/3 SAP Application Components, mark the relevant DataSources (see table below) and choose

Select Sub-tree +/- .

5. Once you have selected all required DataSources and nodes choose Trans. DataSources from the application toolbar.

6. If a dialog box appears requesting the user to enter a development class enter the appropriate development class and choose Save.

7. Choose Back twice to return to your BW system.

Relevant DataSourcesPath Relevant DataSources

LO LO-IO All DataSources

MM MM-IO All DataSources

MM 2LIS_03_BX (Stock Initialization for Inventory Management)

MM 2LIS_03_BF (Goods Movements From Inventory Management)

MM 2LIS_03_UM (Revaluations)

Please note that some of the Business Content DataSources may have already been activated before. If you reactive it, you will have to replicate the DataSource and activate the relevant Transfer Rule again in BW system, since the timestamp is changed in your reactivation. One way to avoid this is to check if the DataSource has not been activated before activate it. You can mark one DataSource and then choose Version Comparison from the Application Toolbar. If version A is different from

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version D, that means this DataSource hasn’t been activated yet, thus you can activate it. Otherwise, don’t activate this DataSource again.

If you want to continue with the next activity, do not leave the transaction.

ResultYou have transferred the DataSources for transaction data and master data that are required for the InfoCube Material Movements to the active version.

2.1.2 Logistics Extract Structures Customizing Cockpit

UseAdministration of extract structures that are to be used to copy logistics movement-data from Online Transaction Processing into the Business Information Warehouse.




1. In the Administrator Workbench: Modeling view in the Source Systems tree in the right hand window choose a right mouse click on the R/3 Source System and choose Customizing for the Extractors.

The BW system starts an RFC-call to the source system client. If the logon screen of your source system is displayed, log on to your R/3 source system client. Otherwise the Display IMG view is displayed immediately.

2. In the Display IMG view choose Data Transfer to the SAP Business Information Warehouse Settings for Application-Specific DataSources (PI) Logistics Managing Extract Structures Logistics Extraction Structures Customizing Cockpit.

3. On the LO Data Extraction: Customizing Cockpit screen:

a. Expand the node 03 : Inventory Controlling.

b. Expand the Extract structures tree below the node 03 : Inventory Controlling.

c. For each of the following DataSources do the following:2LIS_03_BF2LIS_03_UMin column Update of the line containing the DataSource change Inactive to Activate.

If the system prompts you for a customizing request enter the appropriate customizing request or create a new one. On the Notifications MCEX 146 dialog box choose Continue.

The entry changes from Inactive to Active.

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4. In the column Update Mode of the line containing the logistics application (Inventory Controlling) the entry should be Direct Delta. If this is not the case choose the entry. On the Select Update Mode dialog box select Direct Delta and choose Continue.

Choose Direct Delta update mode only if you are sure that there will be less than 10 000 document changes ( create, change/ process or delete delivery) per day in delivery application. For further information about the different update modes refer to SAP NOTE 505700.

5. On the Notifications MCEX 167 dialog box choose Continue.

6. Choose Back twice to return to your BW-system.

2.1.3 Set Application Active Indicator This step has to be carried out in SAP R/3.

ProcedureThis is a cross-client operation. If it has been done for the same system before, just skip this section.

SAP R/3 Transaction code

BF11

1. Mark the checkbox in the BW application line.

2. Save the change.

2.1.4 Determine Industry Sector




1. On the Administrator Workbench: Modeling view in the Source Systems tree in the right hand window right-click the R/3 Source System and choose Customizing for the Extractors… .

The BW-system starts an RFC-Call to the Source system client. If the logon screen of your source system is displayed log on to your R/3 source system client. Otherwise the Display IMG view is displayed immediately.

2. On the Display IMG view choose Data Transfer to the SAP Business Information Warehouse Settings for Application-Specific DataSources (PI) Logistics Settings: Inventory Controlling Determine Industry Sector

3. On the Change View “Derivation Maintenance for Transfer into SAP BW”: Detail screen, select Standard (Core) and choose Save.

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4. Choose Back twice to return to your BW system.


2.1.5 Delete the Contents of the Setup Table

UseIn order to upload existing material movement data to your BW you call up selected material documents and trigger the statistical update for the BW extraction structures.

To make sure that there is no data in the relevant tables that has already been set up, in this activity you delete the content of the respective tables before you trigger the statistical update for material movement data.




1. In the Administrator Workbench: Modeling view in the Source Systems tree in the right hand window right-click the R/3 Source System and choose Customizing for the Extractors….

The BW-system starts an RFC-call to the source system client. If the logon screen of your source system is displayed log on to your R/3 source system client. Otherwise the Display IMG view is displayed immediately.

2. In the Display IMG view choose Data Transfer to the SAP Business Information Warehouse Settings for Application-Specific DataSources (PI) Logistics Managing Extract Structures Initialization Delete the Contents of the Setup Tables.

3. Perform the following steps for the application 03:

a. Enter the relevant application.

b. Choose Execute.

c. Confirm the warning with Yes.

4. Once you have executed the program for the application choose Back twice to return to your BW system.


ResultYou have deleted the content of the setup tables. Now you can be sure that data of existing material movements are not stored twice in the setup tables when you trigger the statistical update in the following activities of this Configuration Guide.

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2.1.6 Post Stocks

UseThis step is used to build up initial stocks and fill into Transfer Structure 2LIS_03_BX.


SAP BW Role Menu

Modeling Administrator Workbench: Modeling


1. On the Administrator Workbench: Modeling view in the Source Systems tree in the right hand window right-click the R/3 Source System and choose Customizing for the Extractors… .

The BW-system starts an RFC-Call to the Source system client. If the logon screen of your source system is displayed log on to your R/3 source system client. Otherwise the Display IMG view is displayed immediately.

2. On the Display IMG view choose Data Transfer to the Business Information Warehouse Settings for Application-Specific DataSources (PI) Logistics Settings: Inventory Controlling Stock Initialization

3. On the BW: Initialization of opening stocks in transfer structure screen: Make the following entries:

Field Entry

Name of run Any name

New run X

Date of Termination Enter a date in the future (for example tomorrow)

Time of termination Time in the future

Transfer Structure 2LIS_03_BX

All stocks (including non-valuated)

X

4. Choose Execute.

5. On the Information dialog box confirm the message with Continue.

6. Choose Back twice to return to your BW-system


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2.1.7 Perform Setup - Material Movements

UseIn order to upload existing material movements data to your BW you call up selected material documents and trigger the statistical update for the BW extraction structures.

Completing setup tables is a critical action, that should be carried out with caution. For large data amounts, this can take longer than one night and may have to be done at the weekend. You can also split up the setup into several parts.

ProcedureThis step has to be carried out in the BW system.

SAP BW Role Menu Modeling Administrator Workbench: Modeling


1. In the Administrator Workbench: Modeling view in the Source Systems tree in the right hand window right-click the R/3 Source System and choose Customizing for the Extractors… .


2. In the Display IMG view choose Data Transfer to the SAP Business Information Warehouse Settings for Application-Specific DataSources (PI) Logistics Managing Extract Structures Initialization Filling in the Setup Table Application-Specific Setup of Statistical Data Inventory Management - Perform Setup

3. Double click on Setup: Material Movements.

4. In the New Setup for Info Structures from Material Movements screen make the following entries:

Field Entry


Date of Termination Enter a date in the future (for example tomorrow)


5. Choose Execute.

6. Choose Back twice to return to your BW-system.


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ResultYou have triggered the statistical update for the BW extraction structures for existing material movements. The data is available to be uploaded to BW.

The statistical update used here corresponds to the method you choose in the Logistics Extract Structures Customizing Cockpit.

2.1.8 Perform Setup - Invoice Verification, Revaluation

UseIn order to upload existing Revaluation data to your BW you call up selected revaluation data and trigger the statistical update for the BW extraction structures.

Completing setup tables is a critical action, that should be carried out with caution. For large data amounts, this can take longer than one night and may have to be done at the weekend. You can also split up the setup into several parts.

ProcedureThis step has to be carried out in the BW system.



1. In the Administrator Workbench: Modeling view in the Source Systems tree in the right hand window right-click the R/3 Source System and choose Customizing for the Extractors… .


2. In the Display IMG view choose Business Information Warehouse Settings for Application-Specific DataSources (PI) Logistics Managing Extract Structures Initialization Filling in the Setup Table Application-Specific Setup of Statistical Data Inventory Management - Perform Setup

3. Double click on Setup: Invoice Verification, Revaluation.

4. On the Statistical Setup of Info Strucs from Invoice Verification/Revaluati screen make the following entries:

Field Entry

Company Code The relevant Company Code


Date of Termination Enter a date in the future (e.g. tomorrow)


5. Choose Execute.

6. Choose Back twice to return to your BW-system

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ResultYou have triggered the statistical update for the BW extraction structures for existing revaluation data. The data is available to be uploaded to BW.

The statistical update used here corresponds to the method you choose in the Logistics Extract Structures Customizing Cockpit.

2.1.9 Replicating DataSources for R/3 System

PrerequisitesConnectivity between SAP BW and SAP R/3 has been set up. DataSources have been created or activated in the R/3 Source System.

ProcedureThis activity has to be carried out in the BW system.



In the Administrator Workbench: Modeling view right-click the R/3 Source System in the right hand window and choose Replicate DataSources.

To check the replication of the DataSources choose a right mouse click on your Source System in the right hand window and choose DataSource Overview.

In the right frame choose Update Tree. The DataSources from your R/3-System are displayed in the right hand window.

The DataSources that you have activated before should be seen.

2.2 Activating Business Content

2.2.1 Assigning Source System for Activation

UseWhen you activate Business Content, DataSources from source systems are assigned to InfoSources in BW. If you do not select a source system, all source systems are automatically assigned. If you have several source systems this may take a lot of time because transfer rules have also to be activated for each DataSource from each source system.

However an assignment of a DataSource to an InfoSource may not be necessary for all existing source systems.

Assign only the source systems you need to load data from for the Business Content objects that you are going to activate.

You can subsequently change the selection you have made.

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The assignment of source systems is only relevant for transfer rules, file DataSources and InfoPackages. If there is more than one source system, only those objects assigned to the specified source system are collected for the transfer. Objects that have not been assigned to the specified source systems are ignored.

ProcedureSAP BW Menu Modeling Administrator Workbench: Business Content

Transaction Code RSORBCT

1. On the Administrator Workbench: Business Content view from the menu choose Edit Source System Assignment.

2. On the Choose source system by default? dialog box select the checkbox in the column Default assignment in the row containing the source systems you need to load data from.

3. Choose Continue.


ResultBy assigning the source systems, you limit the assignment to only the DataSources from the assigned source systems. This reduces the time for activation.

2.2.2 Activating Business Content: InfoObject Catalogs

UseSome activities in this chapter are also required for other Building Blocks. If you have performed them already, you do not have to carry them out again. In that case you can skip certain activities in this chapter.


To activate Business Content: InfoObject Catalogs, choose:

SAP BW Menu Modeling Administrator Workbench: Business Content

Transaction code RSORBCT

1. On the Administrator Workbench: Business Content screen:

a. At the top of the right frame, choose Grouping and select In Dataflow Before.

b. At the top of the right frame, choose Collection Mode and select Collect Automatically.

c. In the left frame, select Object Types.

d. In the middle frame, expand InfoObject Catalog and double-click on Select Objects.

2. In the Input help for Metadata dialog box.

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a. Select the following InfoObject catalogs:0MMIC_CHA01 MMIC: Characteristics and 0MMIC_KYF01 MMIC: Key figures

For multiple selections keep the Ctrl key pressed. With your left mouse select all the objects you want to activate.

b. Choose Transfer Selections.

c. If the dialog box Exceeded runtime when collecting objects appears, choose Continue.

d. At the top of the right frame, choose Install and select Install.

3. If a new screen appears choose Transfer all without dialog.

4. A monitor section appears. Choose Back.

5. Choose Exit.

ResultYou have started a background job in order to activate the Business Content. Check the status of the background job using transaction SM37.

Make sure that the current job has finished successfully before you proceed on with the activation of further objects.


2.2.3 Activating Business Content: InfoCubes


To activate Business Content: InfoCubes, choose:

SAP BW Menu Modeling Administrator Workbench: Business Content

Transaction code RSORBCT

1. On the Administrator Workbench: Business Content screen:

a. At the top of the right frame, choose Grouping and select In Data Flow Before.

b. At the top of the right frame, choose Collection Mode and select Collect Automatically.

c. c. In the left frame, select Object Types.

d. d. In the middle frame, expand InfoCube and double-click Select Objects.

2. In the Input help for Metadata dialog box:

a. Select the InfoCube 0IC_C03 (Material Stocks/Movements(as of 3.0B)).

b. Choose Transfer Selections.

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c. If the dialog box Exceeded runtime when collecting objects appears, choose Continue.

3. At the top of the right frame, choose Install and select Install.

4. If a new screen appears choose Transfer all without dialog.

5. A monitor section appears. Choose Back.

6. Choose Exit.

ResultYou have started a background job in order to activate the Business Content. Check the status of the background job using transaction SM37.

Make sure that the current job has finished successfully before you proceed on with the activation of further objects.

2.3 Loading Data

2.3.1 Loading Master Data / Texts / Hierarchies

UseThis section describes the procedure for loading master data texts and hierarchies into SAP BW. If there is no master data in the source systems, carry out this activity later and go to the next activity.

For further information on loading master data / texts / hierarchies refer to the building block Working with SAP BW: Essential Information.




In the Administrator Workbench: Modeling view in the InfoSources tree for each relevant InfoSource that you need to load data to (see table below):

1. Select the source system below the InfoSource and choose Create Info Package from the context menu.

a. In the Create InfoPackage dialog box you can see all assigned DataSources.

b. Make the following entries:

Field Entry

InfoPackage Description Any name

c. Select one DataSource.

d. Choose Save.

2. On the Scheduler (Maintain InfoPackage) screen:

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a. If you want to load master data hierarchies choose the Hierarchy Selection tab. Otherwise proceed with step b.

On the Hierarchy Selection tab make the following changes:

Click Available Hierarchies from OLTP

Choose the hierarchies you want to upload by clicking the radio box

Select the checkbox in column Relevant for BW of the selected hierarchies

b. Choose the Processing tab and make the following entries:

Field Entry

PSA and then in the InfoObject (Package by Package)

X

c. Choose the Update tab and make the following entries:

Field Entry

Full update X

d. Choose the Schedule tab and make the following entries:

Field Entry

Start Data Load Immediately

X

e. Choose Start (Execute).

To get the entire list of InfoSources used in an InfoCube, go to the InfoProvider view of Administrator: Modeling, right click on the InfoCube, choose InfoSource overview from the context menu.

For testing purposes you can start the job immediately.In productive BW systems you would start the job later in the background.

Create an InfoPackage for all DataSources you need.You do not have to load data from all DataSources just for the characteristics and dimensions you want to be displayed in your queries.

2.3.2 Loading Transaction Data

UseIf there is no data in the source systems, complete this activity later and go to the next activity.

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PrerequisitesIn the R/3 Source System the customizing for the extractors has been set up.

In SAP BW the Business Content has been activated.


To load Transaction Data, choose:



On the Administrator Workbench: Modeling view in the InfoSources tree look for the InfoSources listed below. You will find your corresponding source system below each InfoSource where DataSources are assigned. Perform the following activities for each InfoSource:

1. Select the source system below the InfoSource.

a. From the context menu choose Create InfoPackage.

b. In the Create InfoPackage dialog box there should be one DataSource with the same name as the InfoSource assigned. Make the following entries:

Field Entry

InfoPackage Description Enter a description

c. Select the DataSource.

d. Choose Save.

2. On the Scheduler (Maintain InfoPackage) view choose the Processing tab and make the following entries:

Field Entry

PSA and then into Data Targets (Package by Package)

X

a. Choose the Data Targets tab and make the following entries:

Field Entry

Update in All Data Targets for Which Active Rules Exist

X

b. Choose the Update tab. Here you have the following options for the update mode

Update Mode Description

Full update A full update requests all data that corresponds to the selection criteria you determined in the scheduler.

If you load data for the first time and you want to load all existing data into BW, choose the update mode Full update

Generate Initial Status If you select this field, non-cumulatives for a particular

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time unit are transferred for constructing the start non-cumulative from the Extractor. This is determined by the smallest time unit of the InfoSource.

Delta Update A delta update only requests data which has appeared since the last loading of data from the DataSource.

Choose this update mode for periodic upload of transaction data.

A delta update is only possible for loading from SAP source systems.

Before you can request a delta update, you must first initialize the delta process (see next table row).

Initialize Delta Process

This is an indicator for the source system that from now on only newly created or changed/deleted transaction data is to be transferred to SAP BW.

To request deltas, you need to have initialized the delta process.

The delta process is initialized when a data loading request with update mode Initialize delta process has been executed succesfully. Then it has the status green in the administrator workbench monitor.

If there is no data found in the source system the request remains with status amber!

To make sure that the request is executed succesfully even if there is no data yet in the source system select the checkbox Initialize Without Data Transfer!

c. Choose the appropriate update mode. We recommend to also select the Always update data, even if no master data exists for the data button.

The update mode refers only to the data that meet the selection criteria that you insert on the Data Selection tab.

d. Choose the Schedule tab and make the following entries:

Field Entry

Start Data Load Immediately

X

e. Choose Start (Execute).

For testing purposes start the job immediately.In productive BW systems you should start the job later in the background.

Relevant InfoSources

InfoSource(technical name)

InfoSourceDescription

Update Mode

2LIS_03_BX Material Stocks (as of 2.0B) Generate Initial Status

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2LIS_03_BF Material movements (as of 2.0B) Initialize Delta Process

2LIS_03_UM Revaluations (as of 2.0B) Initialize Delta Process

ResultThe initial stock is uploaded into the data target. The delta process is initialized in the source system.

The succes of the initialization of the delta process can be checked in the source system in transaction RSA7 (Delta Queue Maintenance). If the initialization has been succesfull for an InfoSource, you will find the corresponding data source (with the same technical name) in the view with status green.

2.3.3 Compressing InfoCube

UseThe initial upload posts movements that occur before the stock construction and which have led to this stock construction, you must execute a compression without updating the stock marker.

PrerequisitesInitial upload is successful.


To compress the InfoCube, choose:



1. On the Administrator Workbench: Modeling view in the InfoProvider tree look for the InfoProvider 0IC_C03.

2. On the Context menu of InfoCube 0IC_C03, select Manage.

3. On the Manage Data Targets view, select tab Collapse.

4. Enter the latest Request ID, and select No Marker Update.

5. Choose Release.

ResultThe InfoCube 0IC_C03 is compressed.

Thereafter, you can transfer new movements to the BW as usual using delta upload method (For performance reasons, it is recommended that you execute a compression with updates of the stock marker at regular intervals)..

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best practice - material movements

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