Becoming Paperless: Agents, Team and Office

RICHARD SILVER, ABR, e-PRO AND CIPS SOTHEBY’S INTERNATIONAL REALTY CANADA

TORONTO, ONTARIO

Richard Silver ABR, e-PRO, CIPSSenior Vice-President Sales,

Sotheby’s International Realty Canada• Currently Director-at-Large Canadian Real Estate Association Over 100,000 members

• Past President of the Toronto Real Estate Board 40,000 Plus Members

• Vice-President of the Asian Real Estate Association of America Toronto Chapter

• Member of the E-Signatures Task Force at Ontario Real Estate Association

• Team leader of the Torontoism Team at Sotheby’s International Realty Canada

• www.Torontoism.com

• rsilver@sothebysrealty.ca

• Twitter: @richardsilver

• Facebook, Twitter, LinkedIn, WeChat, Instagram, Pinterest….

The Torontoism TeamSotheby’s International Realty Canada

What is the Cloud?

Four Parts of Paperless• Document Creation

• Document Signing

• Document Storage

• Document Organization

Document Creation and Signing

Forms!

!

INICIALES / INITIALS (EL PROPIETARIO / THE OWNER):________________________ (EL PROFESIONAL / THE PROFESSIONAL):_______________________ 1!

CONTRATO DE PRESTACION DE SERVICIOS INMOBILIARIOS POR DESIGNACIÓN QUE CELEBRAN, POR UNA PARTE TIMOTHY AND ASSOCIATES REPRESENTADA EN ESTE ACTO POR CARL M TIMOTHY, A QUIEN EN LO SUCESIVO SE LE DENOMINARÁ COMO EL PROFESIONAL, Y POR LA OTRA PARTE, Y POR SU PROPIO DERECHO: A QUIEN EN LO SUCESIVO SE LE(S) DENOMINARA COMO EL PROPIETARIO, SUJETANDOSE A LAS SIGUIENTES DECLARACIONES Y CLAUSULAS:

CONTRACT FOR RENDERING REAL ESTATE SERVICES BY DESIGNATION CELEBRATED BY, FROM ONE PARTY TIMOTHY AND ASSOCIATES, REPRESENTED IN THIS ACT BY CARL M TIMOTHY, WHOM HEREINAFTER WILL BE REFERRED TO AS THE PROFESSIONAL, AND FROM THE OTHER PARTY, AND BY ITS OWN RIGHT: WHOM HEREINAFTER WILL BE REFERRED TO AS THE OWNER, IN ACCORDANCE WITH THE FOLLOWING STATEMENTS AND CLAUSES:

ESTE DOCUMENTO ES UN CONTRATO OBLIGATORIO PARA LAS PARTES, DE USO EXCLUSIVO DE LOS MIEMBROS ACTIVOS DE MULTI-LIST VALLARTA; POR FAVOR, LÉALO CUIDADOSAMENTE. LA VERSION EN IDIOMA ESPAÑOL PREVALECERA EN CASO DE CONTROVERSIA.

THIS DOCUMENT IS A LEGALLY BINDING CONTRACT FOR THE PARTIES, TO BE USED ONLY BY THE ACTIVE MULTI-LIST VALLARTA MEMBERS; PLEASE, READ IT CAREFULLY. THE SPANISH VERSION WILL PREVAIL IN CASE OF CONTROVERSY.

DECLARACIONES: STATEMENTS: Declara EL PROFESIONAL: A.- Ser una PERSONA MORAL constituida de acuerdo a las Leyes Mexicanas, con capacidad de prestar los servicios de mediación inmobiliaria, con clave del Registro Federal de Contribuyentes 511296, y que su representante tiene facultades para celebrar el presente Contrato y lo acredita mediante Acta Constitutiva Número 26,554 pasada ante le Fe del Licenciado Miguel Rabago Preciado, Notario Titular de la Notaría Pública número 42 de la ciudad de Guadalajara, Estado de Jalisco, México, el 25 del mes de Octubre de 2005, inscrita en el Registro Público de la Propiedad de la ciudad de Puerto Vallarta, Estado de Jalisco, México, incorporándose al Libro 37, Sección De Personas Jurídicas, el 28 del mes de Marzo del año 2006. B.- Ser miembro de la Asociación Mexicana de Profesionales Inmobiliarios (“AMPI” Sección Puerto Vallarta). C.- Que tiene su domicilio en: Ignacio L. Vallarta 130, Local 7, Col. Emiliano Zapata, Puerto Vallarta, Jalisco, C.P. 48380.

“THE PROFESSIONAL states: A.- To be a CORPORATION or an INDIVIDUAL incorporated according to the Mexican Laws with capacity to render real estate mediation services, with Federal Taxpayer Registration number 511296, and that its representative has faculties to enter in the following contract which is evidenced in Public Document Number 26,554, notarized by Miguel Rabago Preciado, of Public Notary Office number 42 in the city of Guadalajara, State of Jalisco, Mexico, on the 25th day of the month of October of 2005, registered at the Public Record of Deeds in the city of Puerto Vallarta, State of Jalisco, Mexico, incorporated to the Book 37, Section De Personas Juridicas, on the 28th day of the month of March of 2006. B.- To be a member of the Mexican Association of Real Estate Professionals (“AMPI,” Section Puerto Vallarta). C.- Which has its legal address at: Ignacio L. Vallarta 130, Local 7, Col. Emiliano Zapata, Puerto Vallarta, Jalisco, C.P. 48380

Declara EL PROPIETARIO: A.- Que respecto del siguiente inmueble: Nombre de la propiedad: ___________________________________ Cuenta predial (Jalisco): ____________________________________ Clave Catastral (Solo en Nayarit ): ____________________________ que para efectos prácticos se denominará EL INMUEBLE:

THE OWNER states: A.- With respect to the following property: Property Name: ____________________________________________ Predial Account Number (Property Tax-Jalisco): __________________ Catastral (Property Tax-Nayarit Only): __________________________ which hereinafter will be referred to as THE PROPERTY:

(OPCIÓN 1). Es el legítimo propietario de los derechos de propiedad. (OPCIÓN 2). Es el beneficiario en primer lugar respecto del fideicomiso para adquisición de inmuebles en Zona Restringida.

(OPTION 1). Is the legitimate owner of the property rights. (OPTION 2). Is the first beneficiary with respect to the trust created for the acquisition of properties in the Restricted Zone.

B.- Que con base en lo señalado en la OPCIÓN ( ),tiene plena capacidad legal y económica para enajenar tales derechos de los que es titular y entregarlos libres de cualquier tipo de gravamen o responsabilidad civil, fiscal, laboral o de cualquier otra naturaleza, acreditando tal titularidad con, Escritura Pública número: __________________________________ De fecha: _______________________________________________

B.- Based upon what is specified in OPTION ( ), it has full legal and economic capacity to transfer such rights of which are entitled, and transfer them free of any kind of lien or responsibility whether civil, fiscal, labor or of any nature, accrediting such title with, Public deed number:________________________________________ Date of deed: _____________________________________________

Signing

History

UpComing Technology• Technology based on HTML 5 which is the universal language for

the web.

• Does not use PDFs as a deal vehicle because they are static and difficult to amend.

• Uses HTML 5 especially for change tracking & negotiation.

• However you can export the deals out in PDF format. 

Document Storage

Why Go Paperless?• Accessible documents for all parties involved

• Speed of the transaction

• “GREEN” Aspect

• International Access

• Risk Management and audit trails

• Consumer expectations and REALTOR adoption

• Archiving: the space benefits…

Concerns over paperless…• Security

• Adoption by all parties: Young vs. Old…Lawyers

• Voluntary vs. Mandatory

• Enforceability

Storage

Document Organization

Organizing Your Business

Email Newsletters CRM’s

Dropbox

Evernote (business)

Evernote Dashboard

Google Drive and Google Docs

The Paperless Agent: www.paperlessagent.com

Questions?• Witnessing?

• Times?

• History? It’s all about the history!!

Tip of the Day!!

For a copy of this presentation

www.slideshare.net/richardsilver