10 Tips for Event Planning

Subject-Event ManagementCourse-BBA VIUnit-II.I

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1. Determine Event Theme

• Establish the event theme as soon as possible. • Knowing the event theme will allow you advance to the

next stages of event planning.

2. Keep Track of the Budget

• Expenses can add up quickly!• It is important to keep track of your budget.• Make sure you keep it current and accurate.

– This will prevent over spending.

3. Make a Checklist• Make your checklist easy to read and navigate.

– I recommend typing it out and saving the document. This allows you to go back and update the list as you need.

• Include:– Contact information– Day of the event plans– Basic things that need to be done (list step by step)

4. Remember Nothing is Perfect

• Don’t expect the event to be perfect. • Assume things are going to go wrong.• This will allow you to be prepared and clam during a

mishap.• DON’T sweat the small stuff!

5. Know Your Guest!

• Keep in mind your guest’s interests.• Ask questions.– This will give you a good idea of their interests and

dislikes.

• If they are vegetarians, don’t serve meat.

6. Have a Back Up Plan

• It is important to have a prepared back up plan.• Keep in mind…

– Bad weather– Last minute cancellations– Illness

7. Check Your Surroundings

• If you are planning an event at a venue with multiply banquet rooms ask what other events are occurring on your event date.– If you are planning a wedding reception and the room over is a high

school prom, and can have an impact on the event.

8. Make an Event Toolbox

• Prepare a Toolbox before the event.• You never know when it will come and in handy.• Toolbox should include

– Tape– Fishing Wire– Safety Pins– Comb– Tylenol/Advil– Scissors– Etc.

9. Try to have fun!

• It is important at your event to try and have a good time.

• If you look stressed or upset, guest will notice.• Have a positive attitude and try to relax and enjoy

all your hard work!

10. Evaluate the event

• Ask yourself…– What could I have done better?– Was it worth it?– Did the guest have fun?– Did I reach my goals?– Would I do this again?

References • 1. https://encrypted-tbn0.gstatic.com/images?

q=tbn:ANd9GcQ6Q0P2k_UaQM9aNiB4DHBadwnQZ33dR83qY_AbP4Ps01mNGS2y

• http://s3.amazonaws.com/ppt-download/eventmanagement-140320111000-phpapp01.doc?response-content-disposition=attachment&Signature=HNuhJp4Ab2IBhq62xZRE6bAVmBs%3D&Expires=1419849384&AWSAccessKeyId=AKIAIA7QTBOH2LDUZRTQ