baur au lac banquet brochure

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Banquets, Conferences & Private Functions

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A more than 165-year tradition speaks for our experience; and the success of your function is in the very safe hands of top-class people assisted by the very best in leading-edge equipment. Our team will give you sound advice throughout the preparatory phase and will walk you through the actual event from start to finish. Welcome to the Baur au Lac

TRANSCRIPT

B a n q u e t s , C o n f e r e n c e s & P r i v a t e F u n c t i o n s

1 

B a n q u e t s , C o n f e r e n c e s & P r i v a t e F u n c t i o n s

Thank you for choosing the BAUR AU LAC as the venue for your event.

A 170-year tradition speaks for our experience; and the success of your function is in the

very safe hands of a top-class team assisted by the very best in leading-edge equipment.

Our team will give you sound advice throughout the preparatory phase and will walk

you through the actual event from start to finish.

Welcome to the BAUR AU LAC.

Downtown Switzerland . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Baur au Lac – Express ion of a L ifestyle . . . . . . . . . . . . . . . . . 4

Salon I . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Salon I I . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Salon I I I . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Salon V & VI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Le Salon Français . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Le Pet it Palais . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Weddings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Rooms & Suites . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Technical Equipment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Capacit ies & Rental Rates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

General Terms & condit ions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Floorplan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

2 

Studies show that Zurich boasts a superior quality of life to every other large city in the world. Low crime rates

and a high standard of living are doubtless part of the equation. Yet the harmonious coexistence of a historic old

town and a vibrant modern lifestyle also contribute to the distinctive flair of this winsome city. World-class

cultural offerings and culinary diversity combine with close proximity to Europe's most attractive holiday resorts

to make Zurich a truly coveted venue.

For many travelers, this strategic location is reason enough for a stop-over that will at last let them go

shopping on the Bahnhofstrasse, one of the continent's most glamorous high streets. It is no secret that

Switzerland's largest metropolis has the service and finance industry to thank for its international renown.

Mercifully, however, the skyline – a striking brush-stroke in Zurich's cosmopolitan landscape – has remained

completely free of skyscrapers.

« D o w n t o w n S w i t z e r l a n d »

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A mere stone's throw from the Paradeplatz, Zurich's bustling financial district, the Baur au Lac serenely

commands a privileged position in its own landscaped park, between the lake and the Schanzengraben canal.

The hotel has been owned by the same family for 170 years. Kings and conquerors, presidents and prelates

have bedded under its venerable roof. Famous artists too regularly stay at the Baur au Lac.

The Baur au Lac has for generations been the top address for discerning travelers arriving in Switzerland's

largest city from around the globe. The distinctive elegance of its guest rooms and suites – coupled with

legendary service and the excellent cuisine – have earned the hotel its enviable reputation. Enjoy what one

of the best hotels in the world has to offer.

B a u r a u L a c – E x p r e s s i o n o f a L i f e s t y l e

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Star architect Pierre-Yves Rochon has completely redesigned Salons I and II. No function room in Zurich can

compare with the exalted elegance of these venerable halls. The perfect harmony of textile elements and

furnishings gives the room a spacious, open feel. Subtle decorative touches, warm, natural colors and precious

objets d'art combine to create a distinctively cultivated, exclusive atmosphere.

S a l o n I

Lunch/Dinner*: CHF 750 · cocktaiL reception*: CHF 750 · exhibition: CHF 2,200 · conference, 1/2 Day: CHF 1,000 · conference, 1 Day: CHF 1,500

*The room rental fee is waived if the food and beverage consumption exceeds CHF 3,000.

cocktaiL reception: 100 persons · banquet: 40 persons · boarDroom: 28 persons · Seminar: 35 persons · 'u' Shape: 30 persons · theatre StyLe: 40 persons

area: 88 m2 · Length: 10.70 m · WiDth: 8.20 m · height: 3.26 m

All prices include 8 % VAT. All prices are subject to change without prior notice.

8 

Confidential meetings or private family functions could not wish for a more stylish setting than Salon II.

Superb cuisine, impeccable, discreet service and the masterful experience of a thoroughly profes sional banquet

department underwrite the success of any and every event. Pleasant memories linger on long after the event

itself is over. A sliding door now allows Salon II to be combined with Salon I, opening up even greater variety

in the available permutations.

S a l o n I I

Lunch/Dinner*: CHF 450 · cocktaiL reception*: CHF 450 · exhibition: – · conference, 1/2 Day: CHF 600 · conference, 1 Day: CHF 900

*The room rental fee is waived if the food and beverage consumption exceeds CHF 1,000.

cocktaiL reception: – · banquet: – · boarDroom: 14 persons · Seminar: – · 'u' Shape: – · theatre StyLe: – persons

area: 37 m2 · Length: 8.20 m · WiDth: 4.50 m · height: 3.44 m

All prices include 8 % VAT. All prices are subject to change without prior notice.

10 

All prices include 8 % VAT. All prices are subject to change without prior notice.

Natural daylight and artificial lighting alike perfectly underscore the fascinating architecture of this elegant room.

A businesslike conference feel can be transformed in minutes into a relaxed setting for an enjoyable business

lunch. Close proximity to Le Salon Français creates versatile options for arranging larger events and gala dinners.

Salon III is also ideal for private occasions.

S a l o n I I I

Lunch/Dinner*: CHF 550 · cocktaiL reception*: CHF 550 · exhibition: 1,500 · conference, 1/2 Day: CHF 700 · conference, 1 Day: CHF 1,000

*The room rental fee is waived if the food and beverage consumption exceeds CHF 2,000.

cocktaiL reception: 40 persons · banquet: 16 persons · boarDroom: 20 persons · Seminar: 18 persons · 'u' Shape: 15 persons · theatre StyLe: 30 persons

area: 57 m2 · Length: 8.60 m · WiDth: 6.60 m · height: 3.20 m

12 

All prices include 8 % VAT. All prices are subject to change without prior notice.

Discretion is of the essence in such a high-ranking business hub. The banquet and conference area on the first

upper floor enjoys splendid isolation between a colonnade and a courtyard patio that is unobtrusively cordoned

off. The same privacy is exuded by the elegant, almost front-room intimacy of the tasteful interior. The salons

can be partitioned or merged at will.

S a l o n V & V I

Lunch/Dinner*: CHF 450/550 · cocktaiL reception*: CHF 450/550 · exhibition: CHF 1,500 · conference, 1/2 Day: CHF 600/700 · conference, 1 Day: CHF 900/1,000

*The room rental fee is waived if the food and beverage consumption exceeds CHF 1,000/2,000.

cocktaiL reception: 15/30 persons · banquet: – · boarDroom: 8/25 persons · Seminar: – · 'u' Shape: – · theatre StyLe: 30 persons

area: 24/48 m2 · Length: 6.05/12.35 m · WiDth: 3.95 m · height: 3.98 m

14 

All prices include 8 % VAT. All prices are subject to change without prior notice.

In keeping with their image and standing, Switzerland's most highly regarded companies and institutions

consistently choose the Baur au Lac as a fittingly dignified venue for their business events and social occasions.

An array of salons of varying sizes and designs is complemented by the Salon Français, a further conference room

that exudes charming elegance. Sophisticated designer touches set off the traditional architecture in a way that

routinely draws astonished and approving gazes.

L e S a l o n F r a n ç a i s

Lunch/Dinner*: CHF 800 · cocktaiL reception*: CHF 800 · exhibition: 2,800 · conference, 1/2 Day: CHF 1,200 · conference, 1 Day: CHF 1,800

*The room rental fee is waived if the food and beverage consumption exceeds CHF 4,500.

cocktaiL reception: 150 persons · banquet: 100 persons · boarDroom: 30 persons · Seminar: 32 persons · 'u' Shape: 20 persons · theatre StyLe: 100 persons

area: 137 m2 · Length: 13.00 m · WiDth: 10.50 m · height: 3.20 m

16 

All prices include 8 % VAT. All prices are subject to change without prior notice.

The aura of regal distinction is almost palpable. Recrafted from top to toe, the new interpretation of the ballroom

theme remains true to the grand tradition of the Petit Palais. History has been written in this room. Heads of

state have held worthy receptions here. Magnificent balls have become social events not to be missed.

The stunning drapes are reflected in the crystal mirrors mounted on the walls. A mezzanine level sets the stage

for a grand entrance; and festivities for up to 300 guests can be accommodated by combining the Petit Palais

with the Salons I and II.

L e P e t i t P a l a i s

Lunch/Dinner*: CHF 1,200 · cocktaiL reception*: CHF 1,200 · exhibition: 4,200 · conference, 1/2 Day: CHF 2,000 · conference, 1 Day: CHF 2,900

*The room rental fee is waived if the food and beverage consumption exceeds CHF 7,500.

cocktaiL reception: 300 persons · banquet: 150 persons · boarDroom: 40 persons · Seminar: 70 persons · 'u' Shape: 50 persons · theatre StyLe: 180 persons

area: 206 m2 · Length: 19.85 m · WiDth: 10.40 m · height: 4.05 m

18 

All prices include 8 % VAT. All prices are subject to change without prior notice.

Organizing weddings is a specialty of the Baur au Lac. Our wedding planner will be more than pleased to provide

professional assistance in organizing your special day. An aperitif in Zurich's most picturesque private park is the

ideal way to begin your reception. We help you put together a special wedding menu and choose the most

appropriate wines, of which the Baur au Lac's own wine store offers a very varied selection. Our pastry chef will

conjure up a dazzlingly decorated dessert buffet – and even create an enchanting wedding cake. We would also

be delighted to print place and menu cards and organize the tables and seating arrangement in accordance

to your wishes.

W e d d i n g s

WeDDing package: Subject to a minimum of 50 persons. Basic flatrate of CHF 140 per person and a menu of your choice starting from CHF 125 per person

aperitif: Served for one hour. White and red house wine, orange juice, mineral water and a selection of appetizers. Additional cost for Champagne during the aperitif: CHF 30.00 per person

During Dinner: Mineral water, coffee and biscuits, wedding cake with one glass of Champagne per person. No late night surcharge until 1:00 a.m.

furniShing & Decoration: Dance floor, room rent for aperitif and dinner, floral decoration and silver candle holders, menu printing

The Baur au Lac is pleased to offer for the bridal couple a sample menu of the wedding dinner (excluding beverages) and a luxurious suite for one night.

20 

Refined elegance combines with luxurious comfort and literally every modern convenience to convey a sense of

well-being in a truly regal atmosphere. Now that the extensive conversion work is completed, we can treat our

guests to a set of sumptuous new suites whose exceptional design by Frédéric d‘Haufayt raises the bar even by

the exalted standards of the Baur au Lac. Wireless internet access is available for you to use in the whole hotel

free of charge. Please help yourself to the contents of the mini bar free of charge; for other drinks, breakfast and

meals, our room service team will be happy to take your orders around the clock.

R o o m s & S u i t e s

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All prices include 8 % VAT. All prices are subject to change without prior notice.

T e c h n i c a l E q u i p m e n t

EqUIPMENT Price per day and unit

Laptop CHF 250

LCD projector CHF 400

Presenter mouse with laser pointer free of charge

Screen free of charge

First flipchart in the room free of charge

Additional flipchart CHF 50

Pinboard / varioboard CHF 50

Moderator's equipment CHF 50

Lectern CHF 80

Lectern microphone CHF 180

Table, headset and hand-held microphone CHF 180

Sound system (e.g. for background music, presentation with sound) CHF 80

Original soundtrack equipment for press conferences CHF 140

Conference phone CHF 250

42" Flat screen TV with codefree DVD-player CHF 160

Mini hi-fi system CHF 50

iPod docking station CHF 50

Podium element (1x2m or 0.5x2m) CHF 25

Dance floor (incl. set-up and break-down) CHF 500

23 

All prices include 8 % VAT. All prices are subject to change without prior notice.

Salon I Salon II Salon III Salon V Salon VI Salon V & VIle Salon FranÇaIS

le PetIt PalaIS

COCKTAIL RECEPTION 100 persons – 40 persons 15 persons 15 persons 30 persons 150 persons 300 persons

BANqUET 40 persons – 16 persons – – – 100 persons 150 persons

BOARDROOM 28 persons 14 persons 20 persons 8 persons 8 persons 25 persons 30 persons 40 persons

SEMINAR 35 persons – 18 persons – – – 32 persons 70 persons

U-SHAPE 30 persons – 15 persons – – – 20 persons 50 persons

THEATRE 40 persons – 30 persons – – 30 persons 100 persons 180 persons

AREA 88 m2 37 m2 57 m2 24 m2 24 m2 48 m2 137 m2 206 m2

LENgTH / WIDTH 10.70 / 8.20 m 8.20 / 4.50 m 8.60 / 6.60 m 6.05 / 3.95 m 6.05 / 3.95 m 12.35 / 3.95 m 13.00 / 10.50 m 19.85 / 10.40 m

HEIgHT 3.26 m 3.44 m 3.20 m 3.98 m 3.98 m 3.98 m 3.20 m 4.05 m

CONFERENCE (1/2 day) CHF 1.000 CHF 600 CHF 700 CHF 600 CHF 600 CHF 700 CHF 1.200 CHF 2.000

CONFERENCE (1 day) CHF 1.500 CHF 900 CHF 1.000 CHF 900 CHF 900 CHF 1.000 CHF 1.800 CHF 2.900

ExHIBITION CHF 2.200 – CHF 1.500 – – CHF 1.500 CHF 2.800 CHF 4.200

LUNCH / DINNER / COCKTAIL* CHF 750 CHF 450 CHF 550 CHF 450 CHF 450 CHF 550 CHF 800 CHF 1.200

MINIMUM CONSUMPTION* CHF 3.000 CHF 1.000 CHF 2.000 CHF 1.000 CHF 1.000 CHF 2.000 CHF 4.500 CHF 7.500

* The room rental fee is waived if the minimum consumption (food & beverage) is exceeded.

C a p a c i t i e s & R a t e s

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All prices include 8 % VAT. All prices are subject to change without prior notice.

The BAUR AU LAC is delighted to assist you in orga-nizing your private event or business meeting. To ensure that your event is a success, we ask you to read the following business terms and conditions carefully, as they are an integral part of the contract. Thank you.

banquet roomS

1. DETAILED INFORMATION1.1. All details that are of relevance to the organi-

zation of a function, such as choice of menu and wines, seating arrangements, table and room decoration, printing of menus, technical equipment etc. must be communicated to the Banquet Department of the BAUR AU LAC no later than 14 days prior to the function.

1.2. A detailed time schedule of the programme must be supplied to BAUR AU LAC by the organizer no later than 10 days prior to the function.

2. NUMBER OF PARTICIPANTS2.1 A decrease of the original number of partici-

pants can be accepted at no charge up to 30 days prior to the function. From 29 and fewer days before the function, a maximum of 20% of the original number of participants may be cancelled free of charge. For cancellations beyond 20%, the difference to the actual number of participants will be invoiced.

2.2. The BAUR AU LAC must be notified of the definite number of participants no later than 2 working days prior to the function. If the actual number of persons turns out to be lower, the invoice will be based on the initial number confirmed; should it turn out to be higher, the BAUR AU LAC cannot guarantee that all guests can be accommodated. Any additional cost involved will be charged to the organizer’s account.

2.3. For safety reasons, the BAUR AU LAC reserves the right to define a maximum number of par-ticipants. The maximum capacity per room permitted by fire prevention regulations may not be exceeded.

3. USE OF BANqUET ROOMS/ CHANgES IN ALLOCATION

3.1. The BAUR AU LAC reserves the right to make changes in the allocation of banqueting rooms, provided that they are in line with the organi-zer’s requirements and interests.

3.2. As a rule, the banqueting rooms can be rented until 02:00 a.m. at the latest. No decoration or advertising materials may be affixed to the walls or the ceiling. Furthermore, use of the premises is restricted entirely to the actual room rented. Welcome tables, advertising material etc. may not be placed outside the rented banqueting rooms; only the signboards provided by the hotel may be used.

3.3. The BAUR AU LAC reserves the right to allo-cate a different room should fewer people attend than expected.

3.4. Since Salon I is normally rented in conjunction with Le Petit Palais, the BAUR AU LAC reserves the right to move functions that have only reserved Salon I to a different room if a book-ing is received for Le Petit Palais.

3.5. Smoking is prohibited in all banquet rooms, restaurants and indoor public areas.

4. TECHNICAL DEVICES4.1. The organizer is responsible for the correct

handling and return of all technical equipment and installations provided by the BAUR AU LAC or procured by third parties on his behalf, and is liable for any loss or damage. The BAUR AU LAC accepts no liability for third-party claims.

5. FIRE PREVENTION REgULATIONS5.1. The organizer is obliged to abide by the fire

prevention regulations in force at the BAUR AU LAC. In particular, fire exits must be kept free at all times. The organizer also guarantees that all materials shall only be used in compli-ance with these rules. The use of sparklers and other easily inflammable items or items that may constitute a health hazard is strictly pro-hibited.

G e n e r a l T e r m s & C o n d i t i o n s

25 

All prices include 8 % VAT. All prices are subject to change without prior notice.

6. SHIPMENT OF MATERIAL6.1. The BAUR AU LAC requires advance written

notice of any consignments of materials for planned functions. Such notice must be received at the latest before consignments arrive at the BAUR AU LAC’s Banquet Department. The BAUR AU LAC reserves the right to refuse consignments for which the sender or recipient is unknown. The BAUR AU LAC accepts no liability or obligations arising from such refusal.

6.2. Consignments must be sent to the following address:

Baur au Lac Bankettabteilung Name of function/organizer, date of function Börsenstrasse 27 CH - 8001 Zürich

6.3. Shipping costs and customs duties for inbound consignments will be charged to the sender and shall not be borne by the BAUR AU LAC. Failure to comply with this provision may result in refusal to accept consignments.

7. DELIVERIES 7.1. Musicians as well as all deliveries of exhibits,

decorations or other must access the hotel via the trade entrance (the address is the same as the one quoted in section 6.2.). Deliveries and pick-ups must be coordinated in advance with the Banquet Department.

8. ROOM RENT8.1. The rental rate depends on the banquet room

as well as on the nature and size of the func-tion.

9. CUSTOMERS' OWN FOOD AND DRINK9.1. As a rule, customers are not permitted to bring

their own food and drink to functions at the BAUR AU LAC. Exceptions require the hotel’s prior written consent. In such cases, a charge will be levied to cover overhead costs.

10. SURCHARgES AFTER MIDNIgHT10.1. If an event continues beyond midnight, a sur-

charge is payable per hour or part thereof:

• Events up to 20 people: CHF 200.00 per hour

• Events up to 50 people: CHF 450.00 per hour

• Events up to 100 people: CHF 700.00 per hour

• Events with more than 100 people: CHF 850.00 per hour

11. INVOICINg11.1. As a rule, all costs are charged to the or -

ganizer. Any special wishes regarding the form of invoicing or splitting of the amount due have to be communicated to the BAUR AU LAC prior to the function.

11.2. The organizer is liable for any unpaid bills on the part of the participants.

11.3. The BAUR AU LAC cannot send invoices abroad. guests visiting from abroad are kindly requested to pay by advance bank transfer or to settle the final amount by credit card at the end of a function. guests who wish to use the latter option must fill out a credit card form and supply a clearly legible copy of both the front and back of the credit card with a copy of the cardholder’s passport/ID.

12. LOSS OF OR DAMAgE TO PERSONAL EFFECTS ETC.

12.1. Exhibits, equipment and other items (includ-ing personal effects) are taken to the confer-ence rooms/hotel at the customers’ own risk. The hotel accepts no liability for the loss of or damage to any such items, or for economic loss, except in cases of gross negligence or intent on the part of the BAUR AU LAC. Personal injury is excluded from this provision. Furthermore, all cases in which custody of items constitutes a typical contractual obliga-tion in light of individual circumstances are excluded from this liability exemption.

13. LIABILITY13.1. The organizer is liable for any damage to the

building or inventory caused by participants of the function, their own staff, or connected third parties.

G e n e r a l T e r m s & C o n d i t i o n s

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All prices include 8 % VAT. All prices are subject to change without prior notice.

13.2. The liability of the BAUR AU LAC is restricted to the legal requirements.

13.3. Any copyright fees in conjunction with musi-cal performances must be arranged and paid for directly by the organizer.

14. ADVANCE DEPOSIT14.1. Depending on the nature and size of the func-

tion, an advance deposit or a signed credit card guarantee is required on the part of the organizer. The amount of the deposit varies depending on the nature of the function.

15. CONTRACTS15.1. Each definite confirmation must be counter-

signed by the organiser. This document is legally binding and is considered as a contract.

16. CANCELLATION OF FUNCTION ROOMS.16.1. Cancellations must be made in writing.

16.2. Depending on the room, cancellation of the entire function must be received no later than 10 (ten) respectively 8 (eight) weeks prior to the date of the function. The following charges apply to late cancellations:

• 8 weeks to 4 weeks prior to the function (excluding Le Petit Palais): room rent in full

• Le Petit Palais: 10 weeks to 4 weeks prior to the function: room rent in full

• 4 weeks to 3 days prior to the function: room rent in full plus 50% of lost income in accordance with the signed confirmation slip (excluding drinks)

• Up to 48 hours prior to the function: room rent in full plus 100% of lost income in accordance with the signed confirmation slip (excluding drinks)

16.3. To simplify the charging of lost income, the following calculation applies as standard for functions for which no specific arrangements are agreed to the contrary:

• Salon I, II, III, V & VI: twice the full daily rent

• Le Salon Français and Le Petit Palais: twice the maximum room rental fee (exhibition rent)

16.4. Where special arrangements regarding food etc. have been made at the time of cancella-tion, calculation shall be based on these arrangements.

16.5. Services already supplied by the BAUR AU LAC must be paid in any event.

16.6. In the event that a rented room is used for purposes that are either illegal or harmful to the image of the BAUR AU LAC, the hotel reserves the right to withdraw from the contract or terminate functions that are in progress.

16.7. The BAUR AU LAC reserves the right to adjust the terms of cancellation individually, depend-ing on the nature and size of the function. In this case, such adjustments will be specified in the confirmation.

hoteL roomS / hoteL operation

17. ARRIVAL AND DEPARTURE TIMES17.1. The rooms are available for check-in as of 2:00

p.m. on the day of arrival and have to be vacated by 12:00 noon on the day of depar-ture.

17.2. Depending on the booking situation, late departure may be granted until 2:00 p.m. at no additional cost, until 6:00 p.m. at 50% of the room rate and thereafter at the full room rate.

17.3. Early check-in (before 2:00 p.m.) can only be guaranteed if the preceding night has been booked at the full room rate.

18. BREAKFAST18.1. Breakfast is not included in the room rates. If

breakfast is part of the function’s program, a private breakfast room must be reserved for groups of 12 or more persons.

G e n e r a l T e r m s & C o n d i t i o n s

27 

All prices include 8 % VAT. All prices are subject to change without prior notice.

19. BLOCK BOOKINgS/ROOM ALLOTMENT19.1. The list of participants must reach the BAUR

AU LAC not later than 14 days prior to the day of arrival, including the following details:

• First and last name of all guests • Local contact person • Time of arrival • Terms of payment for all guests

19.2. If VIP check-in is required, the passport num-ber, date of birth and private address must also be indicated in advance.

19.3. If a block booking is made and no rooming list is provided by the organizer, hotel rooms must be booked directly by the clients and individu-ally guaranteed by each client's valid credit card.

19.4. Upon expiry of the deadline fixed by the BAUR AU LAC, any rooms still available within the specified allotment will be released.

20. COSTS/DEADLINES FOR HOTEL ROOMS, gUARANTEES AND INVOICINg

20.1. Depending on the size of the booking, an advance deposit or signed credit card guaran-tee will be required on the part of the orga-nizer.

20.2. If an advance deposit is required, 80% of the total amount (hotel rooms and any breakfasts booked in advance) must be settled within the dates specified in the confirmation.

20.3. Unless otherwise agreed, the final invoice will be sent to the organizer’s address upon the guests’ departure.

20.4. If the organizer is domiciled abroad, the BAUR AU LAC reserves the right to charge the credit card previously supplied with the amount due. Any exchange rate differences or bank fees will be charged to the organizer.

21. CANCELLATION FEES FOR HOTEL ROOMS

21.1. Individual cancellations (up to 3 rooms) must reach the BAUR AU LAC not later than 48 hours prior to the day of arrival.

21.2. Cancellation of the entire booking must reach the BAUR AU LAC as follows:

• up to 13 rooms: 2 weeks prior to arrival • up to 25 rooms: 3 weeks prior to arrival • as of 26 rooms: 6 weeks prior to arrival

21.3. The BAUR AU LAC reserves the right to adjust the terms of cancellation depending on the size of the booking. Where appropriate, this will be specified in the confirmation.

21.4. In the event of a cancellation reaching the BAUR AU LAC after expiry of the above dead-lines, cancellation fees will be charged to the organizer as follows:

• Cancellation within the first half of the expired period: 50% of the total amount (room nights and breakfasts booked in advance)

• Cancellation within the second half of the expired period: 100% of the total amount (room nights and breakfasts booked in advance)

• Cancellation of individual rooms within 48 hours: room rate for one night.

21.5. Financial losses resulting from changes in the main booking will be charged.

21.6. All cancellations must be made in writing.

21.7. If the cancelled hotel rooms can be let to other clients, no cancellation fees will be charged. This excludes any services already provided by the BAUR AU LAC, which will be charged to the organizer.

22. PLACE OF jURISDICTION1 The place of jurisdiction is Zurich.

ZuRICH, jANUARY 2013

G e n e r a l T e r m s & C o n d i t i o n s

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restaurant Pavillon

Schanzengraben

le Petit Palais

Salon II

Salon I

rive Gauche terrasse

talstrasse

Salon IIIle Salon Français

le Hall (lobby)

WC WC

reception

Concierge

lift

Vanity Coiffeur

Baur au lac Vins

rive Gauche Bar

rive Gauche restaurant

Börs

enst

rass

e

Bar

le Jardin

Frédéric d‘HaufaytBoutique

Salon V & VI(first floor)

operator

Coatroom

lift

Delivery

entrance

F l o o r p l a n

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Stampfenbachstrasse

Bahnhofstrasse

talstrasse

General-Guisan-Q

uai

Uto-Q

uai

limm

at-Quai

räm

i-Stra

sse

Bellevue- platz

Urani

astra

ss

e

Sihlquai

baur au Lac

a3 Chur

a3 Berne Basel

lake Zurich

railwayStation

a1 St.Gallen

lindau

D e s t i n a t i o n Z u r i c h

Geneva 320 km

lausanne 256 km

St. Moritz 202 km

Berne 125 kmBasel 86 km

lucerne 61 kmairport 11 km

london

BrusselsFrankfurt

ParisMunichViennaZurich

Milan

Madrid

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BAUR AU LAC Talstrasse 1 . CH - 8001 Zurich . Switzerland

Phone +41 (0)44 220 50 20 . Fax +41 (0)44 220 50 44

[email protected] . www.bauraulac.ch