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PPT: Main Features

Create SLIDES to project on a screen, from PC

to print-out as transparencies & use withoverhead projector

Integrate text and multimedia content

Deliver presentations in formal or informal settings

in classrooms or conferences

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Todays Menu

Entering and formatting text

Working with the user interface

Printing slidesSaving your work

Running a slide show

approximately 15 mins. per topic,with time to experiment

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Assumptions & Disclaimers

Youre familiar with: using a mouse

using a keyboard

using Windows 95 (or higher)

Mac v. PC versions of PPT PPT 97 v. 2000 v. XP,

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Why Bother Learning PPT?

Is it just a glorified word processor?

yes, but

PPT (and other similar software titles)ISNT (arent) JUST FOR MANAGING TEXT

to use Microsofts jargon:

you can easily organize, powerfully illustrate,

and professionally deliver your ideas; PPTgives you the tools you need to communicatewith impact

found somewhere on the Microsoft.com website

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Word Processors ~Word, WordPerfect, Wordstar,

Designed for entering large amounts of text

And for printing text, or displaying it on a smallcomputer screen

small fonts, aligned left,portrait orientation

can manage incorporationof multimedia objects, butcant display them well

keyboard commands greatfor entering andformatting text, but notnecessarily ideal forpresentations

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Presentation Software ~PowerPoint, Freelance, Corel Presentations

Designed for making slides

default font sizes are big

default alignment and spacing of text varies,

depending on slide layout

default image is orientedas landscape

ideal for overhead

projectors with data projectors,

takes advantage ofscreen size

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Presentation Software ~PowerPoint, Freelance, Corel Presentations

Designed for running slide shows

features to maximally use screen when

running a presentation keyboard commands to simplify

presentation tasks

browsing from slide to slide changing color of screen

using a pen or a pointer

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Presentation Software ~PowerPoint, Freelance, Corel Presentations

AND you canassociate a slide with

notes, an outline, etc. simplifies makinghandouts andsummaries

helps organize ideas improves efficacy of

presentation

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Presentation Software ~PowerPoint, Freelance, Corel Presentations

FINALLY, you can save presentations asHTML files, to upload to the web

for asynchronous delivery oflectures / talks

PPT has features to

set upOnline Broadcasts

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How Does It Work?

A PPT file = a sequence of slides screens with text and/or multimedia content

each associated with an outline (generated

automatically) and notes (generated by author)

Multi-panel user interface workspace (slide)

outline or thumbnails of slides

notes

scrollbars, menus, toolbars

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Multipanel (Normal) View

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Slide Sorter View

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Finding the program

In my machine: somewhere in the Start button menu

C:\Program Files\Microsoft Office\Office\POWERPNT.EXE

Find it in your lab machines now

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Working with the user interface

Menus file, edit, view, insert, format

tools

slide show

Toolbars standard, formatting

outlining

animation

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Entering and formatting text

Your first slide

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Entering Text

Adding slides: default layout Title slide

Bulleted list

2 column text

Table

etc.

Advantage of using default layouts: generates outline automatically

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Formatting Text

Format menu

Formatting toolbar change font size

change line spacing, paragraph alignment

changing / adding / deleting bullets

also, Slide Layout and Apply Design

Remember to right click for formatting(and other such) options

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Changing the Default Font

For a given text box, or part of text box: select text, change font

For all the text entered so far: Format > Replace Fonts... > Replace

For any text to be entered: Format > click on Default for new objects

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Printing Slides

As overheads on plain paper

on transparencies As handouts the black-and-white print-out

the outline print-out

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Saving your work

Save & Save As presentation (*.ppt)

show (*.pps)

outline (*.rtf)

set of slides (*.gif, *.jpg, *.tif, etc.)

Save As HTML

(possibly next session) Embedding true-type fonts

Pack and Go

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Keyboard shortcuts

Advance to next slide: space, N, right or down arrow, enter, page

down

Return to previous slide: backspace, P, left or up arrow, page up

Go to slide number #:

# + enter

End show: esc, ctrl+break

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More keyboard shortcuts

Black-out: B

White-out: W

Show / hide arrow pointer: A Pointer-to-pen: ctrl+P

Pen-to-pointer: ctrl+A

Hide pointer & button: ctrl+H

Erase drawing: E

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Homework:

Make your own PPT presentation focus on making the text appear the way you

want it to

save it in various formats and see what happens print out some slides, a handout, an outline

As a reference, download a copy of this

presentation: http://www.qc.edu/~efernand/PPT/

http://www.qc.edu/~efernand/PPT/http://www.qc.edu/~efernand/PPT/

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PPT 2: Beyond the Text

WEDNESDAY, OCTOBER 22, 4-6 p.m.

PPT as a viable and more directly

controllable alternative to slide projectors,tape recorders, and VCRs Learn how to manipulate: images, tables, graphs, sounds, moving

pictures, and the like

Bring multimedia objects to play with a floppy or two, to take your work with you

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Questions? Comments?

Please send e-mail to

LOTE@qc.edu

Thanks!