banks peninsula community board agenda - little...

Banks Peninsula Community Board AGENDA

Notice of Meeting: An ordinary meeting of the Banks Peninsula Community Board will be held on:

Date: Monday 27 March 2017

Time: 1pm Venue: Lyttelton Community Boardroom,

25 Canterbury Street, Lyttelton deput

Membership Chairperson Deputy Chairperson Members

Christine Wilson Pam Richardson Felix Dawson Janis Haley John McLister Jed O'Donoghue Tori Peden Andrew Turner

21 March 2017

Joan Blatchford Manager Community Governance, Banks Peninsula/Lyttelton

941 5643 [email protected]

Penelope Goldstone Manager Community Governance, Banks Akaroa/Wairewa


www.ccc.govt.nz

Note: The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted. If you require further information relating to any reports, please contact the person named on the report.

To view copies of Agendas and Minutes, visit: https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

http://www.ccc.govt.nz/

https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

Banks Peninsula Community Board 27 March 2017


Part A Matters Requiring a Council Decision Part B Reports for Information Part C Decisions Under Delegation

TABLE OF CONTENTS

C 1. Apologies...................................................................................................................... 4

B 2. Declarations of Interest ................................................................................................ 4

C 3. Confirmation of Previous Minutes ............................................................................... 4

B 4. Deputations by Appointment ....................................................................................... 4

B 5. Presentation of Petitions ............................................................................................. 4

B 6. Correspondence ......................................................................................................... 13

STAFF REPORTS

C 7. New Zealand Community Boards Conference 2017 - Board Members' Attendance ................................................................................................................. 15

C 8. Council Submission on Discussion Document on Establishing Urban Development Authorities ........................................................................................... 19

B 9. Elected Member Information Exchange ..................................................................... 21

B 10. Question Under Standing Orders ............................................................................... 21


1. Apologies

At the close of the agenda no apologies had been received.

2. Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3. Confirmation of Previous Minutes

That the minutes of the Banks Peninsula Community Board meeting held on Monday, 13 March 2017 be confirmed (refer page 5).

4. Deputations by Appointment

4.1 Governors Bay Road Safety Issues Rosie Belton and Robin Anderson wish to speak to the Board regarding road safety issues in Governors Bay.

5. Presentation of Petitions

There were no petitions received at the time the agenda was prepared.

infocouncilrun:OpenDocument?//CCITY.BIZ/FILESERVER/INFOCOUNCIL/PROD/CHECKOUT/kibblewhitet/BKCB_20170313_MIN_1304.DOCX?17/261224

infocouncilrun:OpenDocument?//CCITY.BIZ/FILESERVER/INFOCOUNCIL/PROD/CHECKOUT/kibblewhitet/BKCB_20170313_MIN_1304.DOCX?17/261224


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Banks Peninsula Community Board OPEN MINUTES

Date: Monday 13 March 2017

Time: 1.04pm Venue: Lyttelton Community Boardroom,

25 Canterbury Street, Lyttelton

Present Chairperson Deputy Chairperson Members

Christine Wilson Pam Richardson Felix Dawson Janis Haley John McLister Jed O'Donoghue Tori Peden Andrew Turner

13 March 2017

Joan Blatchford

Manager Community Governance, Banks Peninsula/Lyttelton 941 5643

[email protected]

Penelope Goldstone Manager Community Governance, Banks Akaroa/Wairewa


www.ccc.govt.nz

To view copies of Agendas and Minutes, visit: www.ccc.govt.nz/Council/meetingminutes/agendas/index

http://www.ccc.govt.nz/

http://www.ccc.govt.nz/Council/meetingminutes/agendas/index


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Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Timatanga: John McLister

The agenda was dealt with in the following order.

1. Apologies

Part C An apology for lateness was received from Andrew Turner.

2. Declarations of Interest

Part B Tori Peden declared an interest in Item 7.3 Andrew Turner arrived at 1:06pm.

3. Confirmation of Previous Minutes

Part C

Community Board Recommendation

Community Board Decision

That the minutes of the Banks Peninsula Community Board meeting held on Monday, 27 February 2017 be confirmed.

Jed O'Donoghue/Tori Peden Carried

4. Deputations by Appointment

Part B 4.1 Update on Port Issues – Lyttelton Port Company

Kim Kelleher, Environmental Manager, and John O’Dea, Development Manager, from the Lyttelton Port Company (LPC), gave the Board a general update on Port issues including the following:

progress on the consent for dredging the harbour channel

a social impact study on cruise ships returning to Lyttelton Harbour which would be presented to Council in the near future.

plans for a general tidy up at the ferry terminal.

plans to provide information to the Lyttelton Reserve Management Committee regarding the land adjacent to Urumau Reserve.

a significant increase in trade at the port since the Kaikoura earthquakes.

development of the Te Ana Marina and facilities.


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location of fisheries facilities within the port.

public information sessions hosted by LPC

In reply to a question from the Board, Ms Kelleher indicated that LPC was supportive of the Seafarers Mission and the New Zealand government’s commitment to the Maritime Labour Convention. The Board was concerned that the present Seafarers Centre in Lyttelton was on a borrowed site. Members wanted to see an increase in the opening hours for the centre and if possible to find it a permanent site.

The Board raised the issue of Council land (stopped road) which was sold in 2011 to LPC for the specific purpose of building a fish processing factory. As yet the land had not been used for that purpose and the Board was concerned that the area could be alienated from public use in the future. Mr O’Dea explained that the original plans for the area did not eventuate and he noted that LPC was continuing to allow public access. The Board expressed an interest in the Council repurchasing the land to ensure public access continued.

The Board thanked Ms Kelleher and Mr O’Dea for attending the meeting and for the updates and positive developments. The deputation undertook to provide a copy of the Marine Pollution Response Plan for Lyttelton Harbour to the Board.

4.2 Submission to Annual Plan – Boat Security and Safety Association

James Ensor addressed the Board on behalf of the Boat Security and Safety Association. He was accompanied by Rob Eaton from Ocel, Roger Allan and Eden Husband. Mr Ensor explained that the Association is seeking the Board’s support for a submission it is making to the Council’s Annual Plan, for improvements to boat security and safety at Naval Point, Lyttelton.

Mr Ensor presented a plan to the Board to outline the proposed improvements. He noted that the project has been ongoing for many years and the Association was anxious to begin work. He did not believe that the proposed safety improvements would jeopardise other plans for development at Naval Point. The Board thanked the deputation for persevering with the issue for so long.

Community Board Resolved BKCB/2017/00055

Part B

That the Banks Peninsula Community Board:

1. Refer the issues raised by the deputation to the Naval Point Development Team to urgently discuss with the Boat Security and Safety Association and report back to the Board.

2. Thanks Mr Ensor for his deputation.

Felix Dawson/Jed O'Donoghue Carried

4.3 Request for gifting land – Lyttelton Historical Museum Society

Peter Rough and Therese Angelo of the Lyttelton Historical Museum Society spoke to the Board regarding a request for the Council to gift land at 33 London Street to the Society.


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They reported that the society has sufficient funds to hire an architect to bring the project to the consent stage. In addition they have also completed rigorous research into the proposed site and other potential sites, including preparing a SWOT analysis of each.

Mr Rough noted that the Society had received letters of support from the Lyttelton Information Centre and the Lyttelton Harbour Business Association for the new Museum to be built on the proposed site.

In reply to a question Mr Rough said that if the proposed site was not gifted it would lead to significant delays in the project, increased costs and a resulting lower outcome for the community.

The Board thanked Mr Rough and Ms Angelo for their deputation.

5. Presentation of Petitions

Part B There was no presentation of petitions.

6. Reserve Management Committees


Community Board Decisions under Delegation (Original Staff Recommendation Accepted without Change)


1. Receive the minutes of the following Reserve Management Committee meetings:

- Duvauchelle Reserve Management Committee Meeting – 9 January 2017

- Robinsons Bay Reserve Management Committee Meeting – 26 January 2017

- Cass Bay Reserves Management Committee Minutes – 9th February 2017

- Lyttelton Reserves Management Committee Minutes – 13th February 2017

Janis Haley/Pam Richardson Carried

7. Banks Peninsula Discretionary Response Fund Report

Staff Recommendations


1. Approves a grant of $2,000 to Akaroa District Promotions towards wages for an Events Coordinator($1,700) and contribution to Cruising Out Party ($300)

2. Approves a grant of $1,500 to the Duvauchelle School Board of Trustees towards community swimming and water safety lessons for children and the upkeep of the Duvauchelle school pool

3. Approves a grant of $1,500 to the Royal New Zealand Plunket Society Canterbury Area Inc towards lining and insulation for the Little River Toy Library


Part C


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1. Approves a grant of $3,000 to Akaroa District Promotions towards wages for an Events Coordinator($2,700) and contribution to Cruising Out Party ($300), on the condition that $1,000 from Akaroa District Promotions funds on hand is allocated to the 2017 French Fest.

Andrew Turner/Jed O'Donoghue Carried


Part C


2. Approves a grant of $1,500 to the Duvauchelle School Board of Trustees towards community swimming and water safety lessons for children and the upkeep of the Duvauchelle school pool

Pam Richardson/Janis Haley Carried


Part C


3. Approves a grant of $1,500 to the Royal New Zealand Plunket Society Canterbury Area Inc towards lining and insulation for the Little River Toy Library

Andrew Turner/Felix Dawson Carried

8. Lyttelton Historical Museum Society - request for gift of land Board Comment

1. The Board had received a deputation on this issue (Refer Item 4.3). Board members expressed their unreserved support for the project and the work of the Museum Society.

Community Board Decided BKCB/2017/00060

(Original Staff Recommendation Accepted without Change)

Part A

That the Banks Peninsula Community Board recommend to Council that it pass the following resolutions:

The Council: 1. Supports, in principle, a proposal to gift the property at 33 London Street Lyttelton to the

Lyttelton Historic Museum Society as generally outlined in option one in the body of the report; and

2. Approve and request staff to commence as soon as possible the proposed consultation process detailed in Attachment B for the proposal to dispose of 33 London Street by way of gift to the Lyttelton Historic Museum Society.


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3. Request Council staff to provide a further report to Council following completion of the consultation process with a view to then considering whether to proceed with the proposed gift of the land to the Lyttelton Historic Museum Society, or not.

Christine Wilson/Jed O'Donoghue Carried

9. Community Board Appointments to Outside Organisations

Staff Recommendations


1. Appoint a member, or other person, to the Orton Bradley Park Board.

2. Appoint a member, or other person, to the Summit Road Protection Authority.

3. Request that the Council consider, through its process to review delegations to Community Boards, that the Banks Peninsula Community Board be delegated authority to:

- appoint three members of the Community Board or other persons as Council’s representatives to the Orton Bradley Park Board,

- appoint a member of the Community Board or other person as Council’s representative to the Summit Road Protection Authority.


Part C


1. Appoint Bill Studholme to the Orton Bradley Park Board.

2. Appoint Jed O’Donoghue to the Summit Road Protection Authority.

3. Request that the Council consider, through its process to review delegations to Community Boards, that the Banks Peninsula Community Board be delegated authority to:

- appoint three members of the Community Board or other persons as Council’s representatives to the Orton Bradley Park Board,

- appoint a member of the Community Board or other person as Council’s representative to the Summit Road Protection Authority.

Pam Richardson/Andrew Turner Carried

10. Banks Peninsula Community Board Area Report Staff Recommendations


1. Receive the Area Update.

2. Consider the postponement or cancellation of the Board meeting scheduled for 24 April 2017.


Part B


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1. Receive the Area Update.

2. Cancel the Board meeting scheduled for 24 April 2017.

3. Request that the Board's draft input to the Council's submission on the Clean Water 2017 Discussion Document be circulated to the Board for comment prior to submission, and the Board's final input be approved and submitted by the Chairperson.

Christine Wilson/Andrew Turner Carried

11. Elected Member Information Exchange

Part B

11.1 Contestable Fund Biodiversity


The Board requested information from staff on the operation of the Contestable Fund for Biodiversity, which had been established as part of the 2016/17 Annual Plan.

Pam Richardson/Christine Wilson Carried

11.3 Kukupa Hostel


The Board requested an update from staff on the status and future plans for the Kukupa Hostel in Pigeon Bay.

Pam Richardson/Janis Haley Carried

11.4 Urupau at Purau


The Board requested that staff provide information on the project to investigate the Urupau at Purau.

Felix Dawson/Jed O'Donoghue Carried

12. Questions Under Standing Orders

Part B There were no questions under Standing Orders at this meeting.

Karakia Whakamutunga: John McLister

Meeting concluded at 5:34pm.

CONFIRMED THIS 27 OF March 2017

CHRISTINE WILSON CHAIRPERSON


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Item No.: 6

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6. Correspondence Reference: 17/229871

Contact: Liz Carter [email protected] 941-5682

1. Purpose of Report

Correspondence has been received from:

Name Subject

Nikki Clay Parking Issues on London Street, Lyttelton

2. Staff Recommendations


1. Receive the information in the correspondence report dated 27 March 2017 from:

Nikki Clay regarding the parking issues on London Street, Lyttelton

Attachments

No. Title Page

A Nikki Clay Parking Issues on London Street, Lyttelton Correspondence 14


Item No.: 6

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Item No.: 7

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7. New Zealand Community Boards Conference 2017 - Board Members' Attendance

Reference: 17/272576

Contact: Liz Carter [email protected] 941 5682

1. Purpose of Report 1.1 This report is to seek approval for a member or members of the Banks Peninsula Community

Board to attend the New Zealand Community Boards Conference 2017 at the Heritage Centre, Methven from 11-13 May 2017.



1. Receive the information in the report.

2. Approve the attendance of Board Members at the New Zealand Community Boards Conference 2017 at the Heritage Centre, Methven from 11-13 May 2017.

3. Key Points

3.1 The conference is being held at the Heritage Centre, Methven from 11-13 May 2017. The theme for the conference is ‘Making 1 + 1 = 3’ and is designed to bring together the community boards of New Zealand to share practice and to help improve the understanding and work of community boards.

3.2 The programme (attached) includes key-note speakers and interactive workshops hosted by experts. The wide range of speakers selected for the conference will provide the opportunity for delegates to participate fully and take away ideas that they can apply within their own environment.

3.3 The New Zealand Community Boards Executive Committee will also offer the Best Practice Awards which recognise significant contributions made by community boards to the process of achieving excellence in local governance. The awards scheme was developed as a learning tool for quality improvement in the functioning of community boards and allows boards to showcase projects and initiatives that have made a difference in the community.

3.4 The conference registration fee for each attendee is $745 for registrations until 3 April and $845 after that date (exclusive of GST). Accommodation costs range from $105 to $170 night depending on the choice of accommodation. Alternatively some delegates may choose to travel each day (travel time is one hour from Christchurch Airport). Up to three night’s accommodation will be needed should delegates choose to attend the whole conference including the Welcome Function on Thursday 11 May and the Post Conference dinner on Saturday 13 May.


Item No.: 7

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Attachments

No. Title Page

A Conference Programme NZCBC 2017 17

Signatories

Author Liz Carter - Community Board Advisor

Approved By Penelope Goldstone - Manager Community Governance, Banks Peninsula/Akaroa

Joan Blatchford - Manager Community Governance, Banks Peninsula/Lyttelton


Item No.: 7

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Item No.: 8

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8. Council Submission on Discussion Document on Establishing Urban Development Authorities

Reference: 17/277682

Contact: Amy Hart [email protected] 941 5640

1. Purpose of Report 1.1 The purpose of this report is to invite the Board to provide input into the Council’s submission on

the Ministry of Business, Innovation and Employment’s Discussion Document on Establishing Urban Development Authorities.



1. Receive the information in the report.

2. Following a staff briefing, the Board prepare draft input into the Council’s submission on the Ministry of Business, Innovation and Employment’s Discussion Document on Establishing Urban Development Authorities.

3. The Board’s draft input be circulated to the Board for comment prior to submission, and the Board’s final input be approved and submitted by the Chairperson.

3. Key Points

3.1 The Ministry of Business, Innovation and Employment has released a discussion document proposing to establish new urban development authorities (UDAs).

3.2 Central government and territorial authorities would have to work together to identify and agree on urban development projects and would consult the public before granting the relevant enabling powers to UDAs.

3.3 The powers potentially available for an urban development project would relate to:

1.1.1 Land – powers to assemble parcels of land, including existing compulsory acquisition

powers under the Public Works Act 1981.

1.1.2 Planning and resource consenting – powers to override existing and proposed district plans

and regional plans, and streamline consenting processes.

1.1.3 Infrastructure – powers to plan and build infrastructure such as roads, water pipes and reserves.

1.1.4 Funding – powers to buy, sell and lease land and buildings; powers to borrow to fund infrastructure; and powers to levy charges to cover infrastructure costs. An urban development authority would not have building consenting powers.

3.4 The discussion document is open for consultation until 19 May 2017, and is available at the link below:

http://www.mbie.govt.nz/info-services/housing-property/consultation/urban-development-authorities/discussion-document.pdf

3.5 The Council will prepare its submission at its meeting on 11 May 2017. The Council invites the Board to provide input into its submission.




Item No.: 8

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3.6 A briefing for Community Boards will be held on Friday 31 March. Input from the Board to the Council is due by Wednesday 5 April.

Attachments

There are no attachments to this report.

Signatories

Author Amy Hart - Governance Support Officer

Approved By Liz Carter - Community Board Advisor


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9. Elected Member Information Exchange

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.

10. Question Under Standing Orders

Any member of the local authority may at any meeting of the local authority at the appointed time, put a question to the Chairperson, or through the Chairperson of the local authority to the Chairperson of any standing or special committee, or to any officer of the local authority concerning any matter relevant to the role or functions of the local authority concerning any matter that does not appear on the agenda, nor arises from any committee report or recommendation submitted to that meeting.

Wherever applicable, such questions shall be in writing and handed to the Chairperson prior to the commencement of the meeting at which they are to be asked.

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