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THE LEVEL OF SUPERVISION AND QUALITY OF BUILDING SRUCTURES IN NAKASONGORA DISTRICT ACASE STUDY OF LWABYATA SUB-COUNTY BY BAGUMA ABEL 07/U/4744/EXT FACILITATED BY MR: MBIDDE HENRY A RESEARCH REPORT SUBMITED TO MAKERERE NIVERSITY AS PARTIAL FULLFILLMENT OF THE REQUIREMENTS FOR THE AWARD OF BACHALOR OF COMMERCE DEGREE MAY 2011

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Page 1: BAGUMA ABEL 07/U/4744/EXT FACILITATED BY MR: MBIDDE … · 1 the level of supervision and quality of building sructures in nakasongora district acase study of lwabyata sub-county

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THE LEVEL OF SUPERVISION AND QUALITY OF BUILDING

SRUCTURES IN NAKASONGORA DISTRICT

ACASE STUDY OF LWABYATA SUB-COUNTY

BY

BAGUMA ABEL

07/U/4744/EXT

FACILITATED BY

MR: MBIDDE HENRY

A RESEARCH REPORT SUBMITED TO MAKERERE NIVERSITY

AS PARTIAL FULLFILLMENT OF THE REQUIREMENTS FOR

THE AWARD OF BACHALOR OF COMMERCE DEGREE

MAY 2011

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DECLARATION

I Baguma Abel declare that this research report is my original work and has never been

submitted to any University or institute award of a degree

Signed……………………………............. Date ……………………………..

MR.BAGUMA ABEL

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APPROVAL

This is to satisfy that Baguma Abel carried out a study on level of supervision and

building structures under UPE in Lwabyata sub-county Nakasongola District.

Signed ……………………………………… Date …………………………

MR. MBIDDE HENRY

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DEDICATION

This research work has been dedicated to my wife Nakalanzi Irene, my children Baguma

Gavin and Bayes Clare

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ACKNOWLEDGMENT

My appreciation goes to the almighty God who has enabled me to reach were I am.

Special thanks go to my supervisor Mr. Mbidde Henry for his tireless effort towards this

work.

In the same way, I thank my Grands Nanyonga Eunike Gatti and Nanyimba Kyewalabye

plus my wife Nakalanzi Irene for their moral support and carriage towards my education.

I extend my thank to my friends Bukenya Wilson, Walusimbi Samuel, Ssempijja

Wilberforce, and Okungu Wilberforce for their encouragement through over the course

Lastly I thank my respondents at different levels who made it possible for me to get

primary data

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TABLE OF CONTENTS

DECLARATION ............................................................................................................. i APPROVAL ...................................................................................................................ii

DEDICATION .............................................................................................................. iii ACKNOWLEDGMENT ................................................................................................ iv

TABLE OF CONTENTS ................................................................................................ v LIST OF TABLES ........................................................................................................ vii

ACRONYMS ...............................................................................................................viii ABSTRACT ................................................................................................................... ix

CHAPTER ONE ............................................................................................................ 1 1.1. Back Ground of the Study: ........................................................................................ 1

1.2. Statement of the Problem .......................................................................................... 2 1.3. Purpose of the Study ................................................................................................. 2

1.4. Objectives of the Study ............................................................................................. 2 1.5 Research Questions .................................................................................................... 3

1.6 Scope of the Study ..................................................................................................... 3 1.5. Significance of the Study .......................................................................................... 3

CHAPTER TWO........................................................................................................... 4 2.0 LITERATURE REVIEW .......................................................................................... 4

2.1 Introduction ............................................................................................................... 4 2.2 Definition of supervision ........................................................................................... 4

2.3 Other factors that influence building structures .......................................................... 6 2.3.1 Total quality control ............................................................................................... 6

2.3.2 Contract .................................................................................................................. 8 2.4 Relationship between supervision and building structures ........................................ 13

CHAPTER THREE .................................................................................................... 14 3.0 METHODOLOGY .................................................................................................. 14

3.1. Introduction ............................................................................................................ 14 3.2. Research design ...................................................................................................... 14

3.3. Sampling design and procedure .............................................................................. 14 3.4. Study population ..................................................................................................... 14

3.5. Sample size ............................................................................................................ 14 3.6. Sources of data ....................................................................................................... 16

3.1. Methods and instruments of data collection ............................................................ 16 3.2. Data processing and analysis .................................................................................. 16

3.7. Data analysis .......................................................................................................... 16 3.8. Anticipated limitations ............................................................................................ 16

CHAPTER FOUR ....................................................................................................... 17 PRESENTATION AND DISCUSSION OF FINDINGS ............................................... 17

4.0 Introduction ............................................................................................................. 17 4.1 Demographics ......................................................................................................... 17

4.1.1 Gender .................................................................................................................. 17 4.1.2 Finding on age ...................................................................................................... 18

4.1.3 Marital status ........................................................................................................ 18

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4.1.4 Education Levels .................................................................................................. 19 4.1.5 UPE existence....................................................................................................... 19

4.2 Whether Supervision is carried Out During Construction works .............................. 20 4.2.2 Whether Supervision is carried Out as Required ................................................... 21

4.3.3 Measurements Put in Place to Reduce some of those Elements ............................. 24 Table 4.3.3 Findings on Measures to Reduce the Above Factors in 4.3.2 ....................... 24

4.4.1 Relationship Between Supervision and Building Structures Under UPE ................ 25 4.4.2 The State of the Relationship ................................................................................ 25

CHAPTER FIVE ......................................................................................................... 28 5.0 DISCUSSION, SUMMARY, CONCLUSION AND................................................ 28

RECOMMENDATIONS ............................................................................................... 28 5.1 Introduction ............................................................................................................. 28

5.2 Summary of the Findings ......................................................................................... 28 5.2.1 How Supervision is Done or Carried Out .............................................................. 28

5.2.3 Relationship Between Supervision and Building Structures Under UPE ................ 29 5.3 Conclusion .............................................................................................................. 29

5.4 Recommendations ................................................................................................... 29

REFERENCES ............................................................................................................ 31 5.5 Areas for Further Study ........................................................................................... 30 APENDIX ONE ............................................................................................................ 33

APENDIX TWO ........................................................................................................... 37 APENDIX THREE ....................................................................................................... 38

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LIST OF TABLES

Table 1showing the number of respondents……………………………………………15

Table 4.1.1 Findings on gender…………………………………………………………17

Table 4.1.2 Presentation of findings on age…………………………………………….18

Table 4.1.3 Presentation of findings on marital status…………………………………..18

Table 4.1.4 Findings on levels of education. ……………………………………………19

Table 4.1.5 Findings on UPE Existence…………………………………………………20

Table 4.2.1 findings on whether supervision is carried on during construction…………20

Table 4.2.2 whether supervision is carried out properly…………………………………21

Table 4.2.4 Finding on District Concern………………………………………………...23

Table 4.2.5 Findings on the Constraints Hindering Supervision………………………..23

Table 4.3.1 Findings on Other Factors…………………………………………………..24

Table 4.3.3 Findings on Measures to Reduce the Above Factors in 4.3.2………………25

Table 4.4.1 Relationship between Supervision and Building Structures under UPE……26

Table 4.4.2 Findings on the State of the Relationship…………………………………..27

Table 4.4.3 the Strength of the Relationship…………………………………………….27

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ACRONYMS

UPE Universal Primary Education.

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ABSTRACT

The study was carried out in Lwabyata sub-county, Nakasongola district. There has been

complaints of collapsing building structures built under UPE from the community and

this was attributed to quality of supervision among other factors.

The researcher used explanatory, cross-sectional, and correlation research design. He also

applied stratified and simple random sampling to select the sample size that was used.

The population size was 82 people which gave a sample of 64 respondents. The research

instrument used to collect data was questionnaire, and then data was analyzed using

tables, percentages and frequencies

The finding indicates that; Supervision is done by only district officials because what so

ever the community rises as a fault or problem seen on the building it is not taken as a

serious issue.

In light of the above discussions, it is seen that Nakasongola district has a lot to do to

improve its supervisory services among which the researcher suggested the following; all

stake holders be trained in supervisory skills, standards to be set up by the government on

materials to be used in public construction, tight fines and penalties to be given to

whoever caught in corrupting, supervision must mostly be carried from grassroots.

School management committees should directly be given funds to construct them selves,

Public Procurement and Disposal of Assets Act be followed strictly among others.

Therefore, basing on the above results, the researcher concludes that, the quality of

building structures under UPE to a greater extent is affected by the level of supervision

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CHAPTER ONE

1.1. Back Ground of the Study:

Supervision is the activity carried out by the people given the task to supervise

(supervisors) to oversee the productivity and progress of any work assigned to any person

(Carter MC Namara, 1987)

According to Buch (1968), supervision is a positive democratic action aimed at

improving school facilities, thus supervision should therefore be a cooperative effort and

a shared responsibility. In order to make the concept of supervision democratic, it

demands contrast efforts on part of the supervising officer.

Building structures have been seen as facilities put with an aim under UPE as

Okum(1999) puts it “quality and quantity of building structures should be emphasized to

have better academic excellent.

Education is crucial investment for the exploitation of all aspect of modern technology

for economic, political, and social development. The uneducated are increasingly

becoming unproductive and an economic national liability. Education, thus, the main goal

of UPE first mastered in 1989 in Uganda and it has to provide the minimum necessary

facilities like building structures to enable Ugandan children of primary school going age

(6-12) to enter and remain in schools and complete the primary cycle (MOES,2000:1-2)

Following the launching of UPE, primary schools enrollment rose from 2.9 million in

1996/97 to 6 million pupils in 1999/2000. The enrollment in 2003 was estimated to be

7million pupils and the number of schools raised to a total of 10,597 (MOES, 2001:5)

With the continuous increase in the number of pupils, governments in collaboration with

donors have decided to increase the number of building structures to accommodate the

increasing number of pupils. However, there are complaints among the community that

the funds invested to increase the number of building structures has been wasted and it

will still be wasted because so far buildings constructed are collapsing day and night and

the remaining are of poor quality amidst huge funds allocated.

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On this ground, this has prompted the researcher to come up and try to find out whether

the root cause is the level of supervision as his starting point to have other factors brought

on board.

Statement of the Problem

In the last fourteen years, government has tried to boost UPE by increasing the number of

building structures like; class rooms, stuff quarters, latrines, and water tanks through

increasing spending to accommodate the ever increasing enrollment.

In the effect, there is rise of complaints about poor and collapsing building structures

like; among others, Nakayonza primary school, Namika primary school all in Lwabyata

sub county, Nambejju primary school, Mukonzi primary school, Nabiswera primary

school, Lwampanga primary school all in Nakasongola district where different building

structures collapsed before even lasting for four years.s

Given such a situation amidst, the supervision at different levels like; school management

committees, district engineers, inspectors of schools, chief administrative officers and

even people from the ministry, complaints are still arises.

Probably the cause might be the quality of supervision, and if the problem continues,

there may be; increase government spending, accidents caused by collapsing structures,

and consequently reduction in academic performance.

1.2. Purpose of the Study

To establish whether quality of supervision has an effect on building structures.

1.3. Objectives of the Study

To establish whether supervision is properly carried out during construction of

building structures.

To establish other factors that affects the quality of building structures.

To find the relationship between supervision and building structures.

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1.5 Research Questions

What is the relationship between supervision and the quality of building

structures?

Is supervision carried out during the construction of building structures?

What are other factors that affect the quality of building structures?

1.6 Scope of the Study

The study will be conducted in Nakasongola district in two (2) selected schools from nine

(9) sub counties. This will this will involve school management committees, few

members from the committees, few members from the community where these schools

are located, head teachers from selected schools, district inspectors, district engineers,

and the head of contracts committee of the district.

1.4. Significance of the Study

The study will help to tell whether supervision is carried out or not,

It will help to tell whether there is a relationship between supervision and quality

of building structures,

It will help the donors to assess whether funds given meet their intended purpose,

The study will also help future researchers to build on and collect information in

order to find out more about the problem

It will help the researcher to get a degree since it is part of the requirements for

the award of B.Com degree at Makerere University

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CHAPTER TWO

2.0 LITERATURE REVIEW

2.1 Introduction

This chapter presents a review of literature about the level of supervision and quality of

building structures. It has views of different authors on the subject as well as the

researcher’s own intrigue of the available literature.

A construction project is a very interesting and exciting undertaking, but it is also a

complex and a costly process. It involves the transformation of used, of an idea, into a

new physical structure.

2.2 Definition of supervision

According to Okumbe (1998), Supervision is defined as that division or phase of

educational administration which is concerned with improving work performance.

Kadushin’s model points out some functions of supervision. For example; Hawkins and

Shohet (1999) listed out some of the function has been:

To receive both comment and process feedback

To receive information and another perspective concerning one’s work

To ensure that as a person and as a worker one is not left to carry unnecessarily

difficulties, problems and projections alone.

To plan and utilize their personnel and professional resources better

To be proactive rather than reactive.

To ensure quality work.

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According to Peter F Drucker (1987), there are 10 keys to effective supervision;

Support growth, provide support for employees’ development

Unit your team, building a culture of care and concern by maintaining: open door

policy, regular one-on-one supervisory meetings

Praise others

Expect excellence

Require accountability

Value what you believe

Instill independence

Share continuously

Optimize ownership

Re -align your efforts

Ideally proper leaving for pupils should take place in classrooms. Webster (1993) defines

a classroom as a room in which lesions are being taught. UPE brought about a surge in

enrollment accompanied by increased need for classrooms and other school structures.

This concern was also noted by the World Bank education specialist Mr. Paul Murphy

when he said “the quality of education under UPE is unsatisfactory and inadequate due to

lack of school structures which greatly affect the standard of education.

According to Lester R.Bittel and John W.Newstrom (1990), a person to become a

supervisor must e along serving employee, with greater experience, have held different

jobs in the department or organization have greater knowledge than the ones they

supervise. Usually, it is apparent that supervisors are from among the best and most

experienced employees or persons from the community.

Supervisors or inspectors above all, dedicate themselves to the goals, plans, policies and

qualities of services required. Team work is essential in the supervisory ranks. There is a

great deal of departmental interdependence, the goals and activities of one department

must harmonize with those of others

Poor supervision is defined as the worst factor affecting labour productivity. The other

factors may include; lack of skills, lack of tools/equipments, poor building methods, poor

communication, inaccurate drawings and hash weather conditions. Lack of materials

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followed by rework ranked highest with regard to average rating on loss of time. This is

an agreement with what was found out in previous research (Kaming et al…. 1997,

lomolaiye et al. (1987). Lack of skills and inadequate supervision are regarded as having

the greatest effect on the quality of building.

Hawkins and Sholet (1989), spells out importance of effective supervision as being;

Help to ensure quality work

Helps to use personal and professional resources

Helps to develop understanding and skilled personnel to work

Helps in information feed back

Jobsite supervision is a service that varies greatly among custom home builders. The

three main services that a custom home builder provides are jobsite supervision, job

administration, and cost analysis. Of the three, supervision has the great impact on the

quality and timeliness of construction of your building structure. The main factors that

distinguish superintendents are their qualifications, experience and the amount of time

they are able to spend supervising the construction. (Groninger home.com).

The levels of supervision of professional and technical staff need to be improved. The

construction phase of supervision work of building structures, construction stage

supervision, we should point at different stage of supervision, construction quality control

of the content, quality inspection procedures and requirements, they effectively enhance

the quality of building structures.

2.3 Other factors that influence building structures

2.3.1 Total quality control

Quality control in construction typically involves insuring compliance with minimum

standards of material and workmanship in order to insure the performance of the facility

according to design. The minimum standards are normally contained in the

specifications. For the purpose of ensuring compliance, random samples and statistical

methods are used. Materials obtained suppliers or work performed by the organizations

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inspected and passed as acceptable if the estimated defective percentage is with in the

acceptance quality level.

Local authority building company in United Kingdom (1991), Building is generally

developer’s most valuable financial investment and one of the most important emotional

investments. To them it is more than bricks and mortars. Unfortunately, hundreds of

thousands of buildings suffer from some type of construction defect that will cost million

of shillings to repair and depreciate the value of their buildings.

Building industry has a variety of participants which include the employer (government),

they are the employer under the building contract and they are ultimate owners of the

buildings. Contractors or contractor is the person or company which deals in building

contraction. The major role is to check contract documents, appoint staff and project

workforce, prepare construction and purchasing building materials, prepare site lay out

keep daily work records and collaborate on inspections’ prior to final completion.

Public Health Act, (1969). The power under section 72 of the public health Act, to make

rules relating top construction of buildings shall include the power all or any of the

following;

a) matters as regards building;

The construction of buildings and materials to be used in the construction of

buildings,

The space about buildings, the quality, and ventilation

The height of buildings

b) The responsibility of the building inspection is carried out by the building

inspectors who should begin from;

Cmm3encement of work,

Foundation concrete,

Damp proof course,

Over site consolidation and concrete,

Reinforcement,

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Surface soil drainage

The full completion of the structure.

2.3.2 Contract

It is important to explain such term as contract. A contract involves an offer and an

acceptance, with consideration enforceable at law. It is independent of any contractual

liability and its remedy is the recovery of damage (Abbett, 1963).

There are no standard conditions to reflect the specific conditions in Uganda. A variety of

conditions of contracts originating from different sources are in use in Uganda and most

of them are in unisectoral in nature (Tute Sigensi and Kiggundu, 1997). One factor is that

the contracts are not drafted to include all foreseeable situations and the result is that a lot

of claims and disputes arise which receive little or no attention and some time go

unsettled.

According to Tindiwensi.D. (1997), preparation and settlement of claims take a lot of

time. In this regard, sufficient time should be allocated and competent contractors must

be selected. The liability of parties must be clearly spelt out. Critical issues to be

addressed include; has the contract catered for verification in price due to economic

factors (fluctuations)?, is it measurement contract or a firm fixed contract?,. If the right

documentation is not used, claims and disputes are inevitable. In such cases, what

mechanisms are in place for delay in valuations and payments? Allowance for claims and

prompt settlement of claims are methods of keeping the contract in steady state.

Building structures are made up of series of regular shapes that have a particular function

for load carrying among which are a tie which prevents two parts of the structure from

moving apart to develop cracks. A structure prevents part of the structure moving towards

each other when there is compression force. There is also a beam one of the most

important structural members that is frequently supported and carries traverse loading. A

beam column as the name implies, combines all other separate parts of the structure, of

all the above parts of structure including the slab they need to be observed with great

supervision (P.P Benham and R.J. Crawford, 1987)

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C.M.H.Barritt (1987), one component in a house which is never anything other than

structural is the foundation. Standing on the foundation is some form of construction

which receives the load floors and roof and transfers them to the foundation. That part of

this construction which coincides with the perimeter of the building may also support the

enclosing envelope and hence must also be capable of withstanding the will loads which

will be transferred to it. For this purpose the support construction must posses strength to

carry the vertical loads and stiffness of resist the horizontal wind force.

With regard to the contractor’s responsibility towards the general public, the contract

makes the contractor liable for any third party claims in respect of death or personal

injury, or damage to property arising from the work. It further makes it obligatory for the

contractor to take out adequate insurances to guarantee payment of his liabilities.

In considering quality, one is really defining standards of acceptance and these standards

can be changed to suit a number of controlling influences such as the cost. In most cases

the better the standard the more expensive it is.

The five steps of quality control as stressed are;

Set the specification,

Check the preparation for work,

Monitor the supervision,

Correct quality deficiencies,

Feedback information gained to improve work.

Inspection also for building materials can be carried out using different methods, there id

visual methods, tactile and sampling method each with respect to usefulness and degree

of accuracy

Sand is usually specified to be clean, sharp river or pit sand

Building standard in 1881-1983, describes test to be carried out on concrete and the

apparatus required. The firs of these, to check the water/cremate ratio and consistency of

the mix, is slump test. The usual laboratory test is to measure the crushing strength by

planning the cube between two steel plate and applying a load until if fails.

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The bricks and blocks should be struck to test their soundness. Good bricks will give off

a clear metallic ring when hit with a trowel. Blocks, whether their type, should be

consistent in colour and true in shape, the object of examination should be to check this

and their conformity to the quality specification in respect of type, grade and size.

Much timber is applied stress-grade and pressure-impregnated with preservative.

Preserved timber and should be checked as to its validity.

Bryan J.B.Gauld (1986), Building structures requires to have strength, stability and

serviceability. It is the responsibility of the designer to meet all the three requirements.

Each has to be analyzed separately and each one must meet the minimum standards, so

that:

Strength, the building must not topple over, blow away or collapse due to lack of

stiffness. The building must have sufficient bracing so that, the walls remain at

right angles to the floor.

Stability, the building must not topple over, blow away or collapse due to lack of

stiffness. The building must have sufficient bracing so that the walls remain at the

right angles to the flour

Serviceability or function. The structural members must be stiff, so that the floor

remains horizontal and building does not sway too much.

A building may well meet one or two of the requirements, but unless it meets all the

three, it is a failure. For example, a beam right have sufficient will fail under

serviceability says Bryan Gauld. So, it must be emphasized again that the building must

meet all three equipments.

If strong and good size steel bars were placed in the bottom of the beam, then the tension

stress will be resisted by the steed and the beam will carry a much greater load before it

fail under bending. Some materials such as timber and steel are homogeneous in their

structural behavior in that their maximum compressive strength is about the same as their

maximum tensile strength. Bending failure of the abeam made from these materials may

be due to compression failure in the top of the beam or tension failure in the bottom of

the beam, and should occur at the same time, he adds.

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The general option in construction was that it would be impossible to standardize

“outside work” due to rapid changing conditions found in construction project

organizations of short duration. It was believed that, because of these difficulties, the

“scientific management analyst” should be a practical, experienced person, able to take

full responsibility to carryout construction work if conditions required it. In construction,

work changes would have to be implemented immediately upon recommendation by the

analyst. The work of the analyst (supervisor) began when the contractor receives the

plans. Detailed sketches were made of the forms.

According to John W Watts (1984), the materials employed in building works used to be

fit for the purpose intended not only important that the correct materials are used, but the

materials must also be used correctly, in the correct manner, so that their particular

property are used to the best advantage. Further more, the materials must be strong,

durable, robust and require a minimum of maintenance. The architects specifications and

design.

Looking at bricks, he says they are classified like common or engineering quality. For

example; internal or ordinary (cellular or solid) these are suitable for internal works

because, they have little weather resistance, special quality bricks are durable in severe

exposure where they are liable to be wet and frozen.

The attributes normally look for in bricks which are to be used in a structural capacity are

strength and durability, bricks therefore, should be selected accordingly.

John W Watts continues to mention some types of cement which is good for concrete

works being Portland cement and that damp or lumpy cement should be used

immediately or discarded.

Looking at lime, there three different classes, non hydraulic, hydraulic and magnesium;

Non-hydraulic lime can only be used in the presence of air because it harden slowly,

hydraulic lime are suitable for buried works as well as for work under water and can be

used for work in exposed conditions, magnesium lime are used extensively in areas

where magnesium lime stone is found.

Looking at sand, he says, there are of two kinds that is coarse and fine sand;

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Coarse sand is aggregate mainly retained on a 5 mm sieve whilst fine aggregated to

passing a 5 mm sieve. The type of sand used will have a marked effect on the

characteristics of the mix. A mortar mix with too much fine sand in it will require a lot of

water to make it workable and this will lead to excessive shrinkage of the mortar when it

dries. A mix with too much coarse sand in it will not give a smooth finish and could be

unworkable; it will require extra cement or lime. A good sand is one in which the various

sizes of sand are combined so that the smaller particles nearly fill the spaces between the

larger particles. Sand has common sources which are pit sand, river and sea sand. With

exception of sea sand all these sands are generally suitable for building purposes. Sea

sand is not usually acceptable because of its high proportion of salts which causes

efflorescence and some times disintegration

Ashworth (1994) observes that defects in construction projects are a persistently working

problem despite continually improving technology and education.

The construction industry was too often in the past been discredited by the bad publicity

resulting from some times dramatic failures of both the design and construction of

products. It must not be because of the economic problems and also because of the

extreme pressure to devote its resources to unprofitable ends by failing to achieve the

desired standards of work at the first attempt.

Further still he says, when a structure is completed, must also have aesthetic merit. The

architecture, engineering and the construction work done on the site must be in a manner

that will protect the client against his own inexperience. The quality of the finished work

will have to be defined in the specifications and will be measured for assessment.

The concept of value based contract selection assesses contractor’s capacities for value

delivery by considering the past experience, financial strength, technology and based

human resource (Palaneeswaran, Kumaraswamy and Ng, 2003). In many countries there

are thousands of contracting companies which range from sole traders to large company

employing work force of several thousands (Roger et al….1993). The existence of large

number of contractors in a limited number of projects and uncertain construction industry

environment result in intense competition which has led to corruption, the end result

being construction of fake buildings by incompetent contractors. Therefore, to avoid the

malpractices of corruption, a transparent way of selecting contractors for best value

delivery should be adopted and adhered to.

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2.4 Relationship between supervision and building structures

According to Bucch (1968), modern schools at improvement of school facilities among

which include building structures. Supervision should therefore be a cooperative effort

and a shared responsibility. In order to make the concept of supervision dramatic, it

demands constant effort on part of the supervising officers.

According to Alwi, Sugihharto and Hampson, Keith and Mohamed, Sherif (1999), The

quality of supervision has a major influence on the overall performance and efficiency of

construction projects. Inadequate supervision is believed to be one of the major causes of

rework. Therefore, experienced and well trained supervisors has an important role in

minimizing the amount of rework do to construction defects. They urged that the quality

of site supervision direct affects construction work

John Akanya, the director general of standard organization in Nigeria (SON), has

advocated that government agencies and professional bodies jointly supervise building

under construction. He says this ensures that only certified building material to be used

when constructing houses. He adds that one of the greatest challenges confronting the

sector is ensuring that only certified building materials are used and qualified

professionals are involved in building

The fore going review of literature indicates that supervision might be a key factor in one

way or the other as regards construction industry. However, it is subject to further

investigations to ascertain the extent to which supervision relates to building structure.

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CHAPTER THREE

3.0 METHODOLOGY

3.1. Introduction

This chapter describes the method that was used to collect and analyze data. It basically

looks at research design, study population, the area of study, target respondents, data

collection procedures, research instruments to be used, data analysis, data processing and

anticipated limitations

3.2. Research design

Under this section, the researcher used various designs of which were exploratory design

because little was known about the problem.

Cross sectionals design was also used to establish the relationship between the variables.

3.3. Sampling design and procedure

In the study, the researcher used stratified random sampling technique. The strata

included; school management committee, community members in the localities school

staff and members from the district involved in procurement and supervisory works. This

helped the researcher to ensure that each school in the sub county was represented in the

sample population and even members in different supervising sections at the district

headquarters were chosen

3.4. Study population

The population included school management committee members who were 24,

community residents who were also 24, district staff member were 10 and school

teaching staff were 24, which made a total population of 82 people

3.5. Sample size

From the above population, according to Saunders, Lewis and Thornhill (1997), they

came up with formulae of determining the sample size given the population

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Sample size=P×Q×(Z/E)²

Where;

P: Number of target population that conforms to the characteristics of the sample

required

Q: Number of the target population that does not conform to the characteristics of

the required sample

Z: Confidential level required (that is 95%)

E: Margin of error (5%)

So,

P=63 (77%)

Q=19 (23)

Z=0.95 (95%)

E=0.05 (5%)

Therefore, P×Q× (Z/E) ²

=0.77×0.23× (0.95/0.05)²

=63.93≈64 respondents

From the above, the researcher used a sample of 64 respondents having 24 school staffs,

16 school management committee members, 8 members from the district headquarters

and 16 community members in school locality

The table 1 showing the number of respondents

Respondents No of respondents No of study area Total

School staff 3 8 24

School management

committee

2 8 16

Community members 2 8 16

District staff 8 1 8

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3.6. Sources of data

Both primary and secondary sources were used. Primary data was collected from the

mentioned respondents above whereas secondary data was extracted from other reports,

library texts and journals

3.1. Methods and instruments of data collection

Primary data was collected using questionnaires

3.2. Data processing and analysis

Raw data obtained was edited first to correct errors and mistakes then analyzed to

produce meaning full information

3.7. Data analysis

Data was analyzed in two different perspectives;

Quantitative data was analyzed using descriptive statistics (use of tables, correlations and

standard deviations),

Qualitative data was analyzed separately, interpreted and compiled for preparation of

reports on the study findings

3.8. Anticipated limitations

financial constraints, being self sponsored student yet it has a wider coverage

time, since the researcher was not a full time student.

incidences of non response since some of the respondents were mean, others

feared to give out information

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CHAPTER FOUR

PRESENTATION AND DISCUSSION OF FINDINGS

4.0 Introduction

This chapter presents the discussion of findings as received from respondents of

Lwabyata sub-county Nakasongala district. Frequency percentages and correlation where

used to analyze the data.

4.1 Demographics

4.1.1 Gender

The respondents were asked to code their gender and the findings were presented in the

table below

Table 4.1.1 Findings on gender

Gender Frequency Percentage (%)

Male 45 70

Female 19 30

Total 64 100

Source: primary data (Survey of question one)

The above table shows the findings on gender. On the whole, 64 respondents were

interviewed and they all responded to this question. The findings show that out of the 64

people, 45 were males and 19 were females. Expressed in percentages, 70% were males

while 30% were females. Given the above information it is seen that much of the

responsibilities in the district and mostly in Lwabyata sub county is taken up by male

citizens basing on percentages and gender response. So there’s a need to revise the

responsibility sharing in public interests. This implies that the researcher was not gender

bias and therefore the findings are reliable

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4.1.2 Finding on age

In this question respondents were asked to show their age brackets and the findings were

presented in the table below

Table 4.1.2 Presentation of findings on age

Age group Frequency Presentation

Below 20 _ _

20-29 31 48

30-39 29 45

50 and above 4 7

Total 64 100

Source: primary data (Survey of question two)

From the above table it was found out that 48% of respondents are between 20-29 years,

45% of the respondents are between 30-49 years, while 7% fall in the age bracket of 50

and above, given the respective age brackets, the sub county has a degree of balanced

participants in government offices as regards public resources. However, much of the

responsible people are still in youth which is good for young citizens to be involved more

to build for the future they are too resourceful. hence different age groups were

represented

4.1.3 Marital status

This question called for the marital status of the respondents. The findings are

summarized in the table below

Table 4.1.3 Presentation of findings on marital status

Status Frequency Percentage

Single 25 39

Married 38 59

Widowed _ _

Others 1 2

Total 64 100

Source: primary data (Survey of question three)

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Finding on marital status of respondents show that out of 64 respondents, 25 are single,

38 married while 1 is engaged. This makes it 39%, 50% and 2% respectively. The

information got from the above table, it is indicated that much responsible people are

married were included which is okay because they are the ones producing school going

children, so they are much responsible on collapsing buildings than other categories

involved in the study. This shows that balanced information was obtained

4.1.4 Education Levels

Here the respondents were asked to show their highest level of education attained and the

finding are shown in the table below.

Table 4.1.4 findings on levels of education.

Education level Frequency Percentage (%)

Certificate 29 45

Diploma 14 22

Degree and above 21 33

Total 64 100

Source: primary data (Survey of question four)

The findings on educational level show that 29 are certificate holders (45%), 14 are

diploma holders (22%) and 33 are degree holders and above (33%), from the above table

Lwabyata sub county has a long way to go as regards educating people. Leaving that a

side, the respondents based on education levels proves to be to a greater extent educated

enough to give good and convincing arguments as regards the problem that was under

study, hence the information got can be relied on

4.1.5 UPE existence

In this question, respondents were asked for how long has UPE been in existence and the

findings are shown below

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Table 4.1.5 Findings on UPE Existence

Source: Primary data (Survey of question five)

From the above table, out of 64 respondents, 5 (8%) proved to have no knowledge on

UPE existence while the rest had knowledge which was 92%, many of the respondents

had the idea on the topic shown by their responses. This made the researcher to believe in

whatever was collected from the field. Ideally, right people were approached and

involved in the problem study.

4.2 Whether Supervision is carried Out During Construction works

4.2.1 Here the researcher wanted to find out the level of supervision during the

construction of building structures. The findings are shown in the table below.

Table 4.2.1 findings on whether supervision is carried on during construction

Response Frequency Percentage (%)

High 1 2

Medium 20 32

Low 40 66

Total 61 100

Source: primary data (Survey of question six)

In the above table, respondents were asked the level of supervision during construction of

UPE structures. Only 61 people responded to this question out of 64, and 1 person ranked

it high (2%) , 20 respondents ranked it medium (32%) and 40 respondent ranked it low

(66%). The data on whether supervision is carried out during construction leaves a big

gap to be filled. Based on the complaints of ever collapsing buildings under UPE this

actually shows a factor to be considered in evaluating the problem because supervision is

a key element as regards construction, the researcher got a feeling of this has been the

Period Frequency Percentage (%)

Less than 4 years _ _

5-6 years 5 8

Above 7 years 59 92

Total 64 100

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first cause if it had not been done properly. This shows that there is a need to improve on

the level of supervision if the government is to benefit.

4.2.2 Whether Supervision is carried Out as Required

In this question, respondents were asked whether supervision on building structures is

carried out properly. The findings are shown in the table below

Table 4.2.2 whether supervision is carried out properly

Respondents Frequency Percentage (%)

Yes 6 9

No 58 91

Total 64 100

Source: primary data (Survey of question seven)

From the above table, respondents were asked whether supervision on building structure

was being carried out properly. 6 out of 64 respondents said yes (9%) and 58 out of 64

respondents replied no (91%), supervision is carried out in Lwabyata sub county, but

based on the information it is inadequate shown by the responses above and if it is so,

you do not expect to have strong structures at all. All the stakeholders need to come on

board and work hand in hand to control the situation. So this gave the researcher a feeling

that since supervision as a key factor was not sufficiently done it could be among the

factors affecting the quality of building structures under UPE, so, there is a need to check

on supervision services to achieve the desired targets.

Hawkins and sholet (1989), spell out importance of effectives supervision as being;

Help to ensure quality work

Helps to use personnel and professional resources

Helps in the information feed back

4.2.3 The respondents were asked to suggest possible solutions to improve the quality

and levels of supervision and they had this to say;

Government should give local leaders full authority to supervise,

Supervisors should go to glass roots,

School management committees should be given full authority on contractors,

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Include different stake holder in supervision,

Introduce transparent in tender award,

Independent supervisors apart from government supervisors should be contracted

4.2.4 Respondents were asked whether the district was concerned about the problem and

their reply was as in the table below

Table 4.2.4 Finding on District Concern

Response Frequency Percentage (%)

Yes 31 48

No 33 52

total 64 100

Source: primary data (Survey of question nine)

From the above table, respondents were asked whether the district was concerned about

the supervision state. 31 out of 64 respondents said yes (48%) and 33 out of 64

respondents said no (52%). Given the problem and the complaints from the community,

the government (Nakasongola district), from the data collected is some how concerned

about the problem but not seriously, because as some narrated that however much

complaints you raise about the contractors, no actions taken and this has continuously

persisted. The district and generally the whole government has a long way to go.

4.2.5 Respondents were asked whether there were constraints that hindering supervision

in the district

Table 4.2.5 Findings on the Constraints Hindering Supervision

Respondents Frequency Percentage (%)

Yes 57 89

No 7 11

Total 64 100

Source: primary data (Survey of question eleven)

In the above table, respondents were asked the constraints that hinder supervision

services where; 57 out of 64 respondents said constraints were existing representing 89%

and 7 out of 64 respondents said there was no constraints which was11%. The sub

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county, the district and the general government has a lot of elements hindering

supervision based on data collected. All the stakeholders have to put a hand and sacrifice

some of the obligations to have the government excel in building structures under UPE.

This implies that there is still a big gap to be closed by the government to have good

structures

4.2.6 Respondents were told to specify some of the constraints hindering supervision and

they had this to say

Poor infrastructures

Lack of enough funds

Lack of enough skills

Limited time

Inadequate facilities

Poor conditions among supervisors.

4.3 Other Factors Affecting the Quality of Building Structures

4.3.1 Respondents were asked other factor that affects the quality of building structures if

they existed

Table 4.3.1 Findings on Other Factors

Respondents Frequency Percentage (%)

Yes 62 97

No 2 3

total 64 100

Source: primary data (Survey of question 13)

The table above shows the results of respondents on other factors. 62 people responded in

favor (yes) making 97% and only 2 people said no, making 3%. The construction

associations mostly participants like engineers have almost failed to make attempts as

regards improving the standards and rules governing construction. what the researcher

came up with indicated that a variety of other factors still prevailing are attributed to top

officers mostly engineers who have failed to set up standards as regards construction.

Meaning that not only poor supervision there other factors that affect the quality of

building structures

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4.3.2 Respondents were asked to specify some of factors affecting the quality of building

structures. They listed the following

Poor quality of building materials

Poor mix of materials

Un skilled contractors and their employees

Inadequate funds

Corruption in tendering process

Landscape

Poor scheduling of activities

Politicians can influence supervision, hence the government need to put more

emphasis on those factors in order to have good building structures

4.3.3 Measurements Put in Place to Reduce some of those Elements

Respondents were asked whether there were some of the measures put in place to reduce

some of these problems

Table 4.3.3 Findings on Measures to Reduce the Above Factors in 4.3.2

Response Frequency Percentage (%)

Yes 29 45

No 35 55

total 64 100

Source: primary data (Survey of question 15)

In the above table, respondents were asked whether there were measures put up to reduce

the above factors in 4.3.2 and 29 respondents out of 64 respondents said yes, making 45%

and 35 respondents said no, making 55%, thus districts are reluctant to put up measures

to reduce the factors that effecting building structures. Supervision, the district is trying

to curb them but not satisfactory. The complaints about poor building by the community

should be considered important because this will help to identify the root cause of the

problem among which are poor materials and their mix. Indicators of no measures taken

were;

No action is done on those who have done shoddy work

Reports from community on structures are not handled properly

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Rigging in tendering process still exists

There is still laxity in local government

Poor buildings still exist and are being constructed

4.4.1 Relationship between Supervision and Building Structures under

UPE

Response Frequency Percentages (%)

Yes 61 95

No 3 5

Total 64 100

Source: primary data (Survey of question 17)

From the above tabulation, the respondents were asked whether there is a relationship

between supervision and. building structures. 61 respondents out of 64 respondents said

there is a relationship and 3 respondents out of 64 respondent said there is no

relationship. Supervision and building structures have a direct relationship. It is seen from

the data collected that when supervision is not sufficient the resultant effect will be there

on the building structures which is defective and disastrous. Therefore, when the

construction is going on supervision should not be left out. So based on the above data

collected there’s an implication that supervision was not carried out as required which

would be among other things which make buildings collapse.

According to Alwi, Sugihharto and Hampson, Keith and Mohamed, Sherif (1999), the

quality of supervision has a major influence on the overall performance and efficiency of

the construction projects. Inadequate supervision is believed to be one of the major

causes of rework. Therefore, experienced and well trained supervisors have an important

role in minimizing the amount of rework due to construction defects.

4.4.2 The State of the Relationship

Here the researcher wanted to find out the state of the relationship between supervision

and building structures under UPE

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sTable 4.4.2 Findings on the State of the Relationship

Response Frequency Percentages

Improving 19 33

Steady 4 7

Worsening 35 60

Total 58 100

Source: primary data

From the above table, respondents were asked the state of the relationship between

supervision and buildings. 19 people out of 58 respondents said it was improving 4 out of

58 respondents said it was on steady state and 35 out of 58 said it was just worsening,

which gave as 33%, 7%, and 60% respectively. To let the building structures stay for a

long period supervision should move hand in hand with building processes. Based on

above data, it is seen that the relationship has continuously worsened between

supervision and building structures under UPE. This has another implication that the

complaints of collapsing buildings might also be caused by the worsening relationship

among other factors.

4.4.3 Findings on the Strength of the Relationship

In order to establish the strength of the relationship between supervision and building

structures the researcher used the findings in 4.4.2 as shown in the table below

Table 4.4.3 the Strength of the Relationship

Response (x) Frequency (y) Rx Ry d d²

Improving 19 1 2 1 1

Steady 4 2 3 1 1

Worsening 35 3 1 2 4

Total 58 ∑d²=6

Source: primary data

Rx; Rank of responses according to weights

Ry; Rank of frequencies according to their weights

d; The difference between Rx and Ry

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Using Spearman’s rank correlation coefficient (r), the strength of the relationship can be

computed as below

r=1- 6∑d²

n (n²-1)

Where: r = the strength of the relationship

n = the number of pairs of the observation

n=3, ∑d² = 6

r = 1 – 6×6 = 1 – 36

3(3² - 1) 24

r = -0.5

From the computation above, there is a moderate relationship (r=-0.5) between

supervision and building structures under UPE, however it is negative.

This implies that 50% of the collapsing or poor structures under UPE are attributed to

poor supervision services and 50% is attributed to other factors not considered under this

study. Therefore, the more supervision is improved on building structures, the better

performance of building structures under UPE

4.4.4 General Comment on the Role of Supervision on Building Structures Under

UPE

The above was asked from respondents, to a greater extent respondents said that

supervision still leaves a very big margin to be filled as regards building structure under

UPE in Lwabyata sub- County, Nakasongola district

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CHAPTER FIVE

5.0 DISCUSSION, SUMMARY, CONCLUSION AND

RECOMMENDATIONS

5.1 Introduction

This chapter covers researcher’s discussion and summarized results realized from the

findings of the study. As pertains the discussion, the researcher was able to draw

conclusions and recommendations in the study.

5.2 Summary of the Findings

5.2.1 How Supervision is done or carried out

It was found out that supervision on building structures under Universal Primary

Education is carried out; however it is not all that perfect. Supervision is done by only

district officials because what so ever the community rises as a fault or problem seen on

the building it is not taken as a serious issue. The frequency of supervision or visits on the

construction site it is done rarely it’s not continuous because supervisors rarely visit those

sites and if they are to come, they come twice until construction is completed.

5.2.2 Other Factors Affecting Building Structures under UPE

Furthermore, from the study, it was found out that not only supervision but also other

factors were there which made the quality of building structures to be in a sorry state.

Among which some are;

Poor building materials used

Corruption in tendering process ending in awarding contracts to incompetent

contractors

Landscape

Inadequate funds to support different activities

Political influence, among others as discussed in chapter four above

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5.2.3 Relationship between Supervision and Building Structures under

UPE

Finally a bigger percentage of respondents agree that there is a relationship between

supervision and building structures, build under Universal Primary Education. They said

that the relationship is positive where by good supervision leads to good building

structure to be constructed. However, the strength was negative because it was diverting

as supervision had not been carried out which led to poor structures to be built in the

sub-county, otherwise, if it was carried out properly, it would have led to good structures

5.3 Conclusion

In the final words, based on the researcher’s findings, it highly suggests that the level of

supervision greatly affect the quality of building structures under UPE construction and

any other construction based on literature review covered. Because, as supervision

reduces or is inadequate, the results will be poor quality of buildings and as supervision is

improved or carried out properly, the quality of building structures increases.

5.4 Recommendations

Basing on the findings, the researcher revealed that poor quality building structures under

UPE are attributed to inadequate supervision to a greater extent. However, there are

other factors like;

Poor building materials

Lack of enough skills by both builders and supervisors

Corruption by tender board or contacts committee

Landscape or poor soils

Political influence

Inadequate facilities, among others

The researcher therefore suggests that;

All stake holders should be involved in the task of supervision

Standards be set up by the government on materials to be used under construction

of public structures

All stake holder be trained in supervisory skills

Tight fines and penalties be given to whoever caught in corrupting

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Contractors should not be given more than one (1) contraction contract for the

period of two consecutive financial years

Supervision mostly be carried out from grassroots

Contractors who build fake structures be fined and made to reconstruct them

without pay

Independent supervisors be contracted to supervise public works apart from

government employees

School management should directly be given funds to construct themselves their

school blocks

Public Procurement Act should be followed properly by government employees

Continuous external auditors be put at each district headquarters to follow-up

5.5 Areas for Further Study

While conducting this study, the researchers identified some areas which he believed that

further scholars should pay attention to and carry out study, they are;

Government employee skills and productivity

Quality of building materials and building structures

The relationship between pupil’s academic performance and building structures

under UPE

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England

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Construction Review Seminar

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Palaneeswaran, E, Kunaraswamy,M,NG.T (2003), Target Optimum Value in Public

Projects Through the ”Best Value focused contractor selection”. Journal of Engneering,

Construction and Architectural Management, Vol.10(6); p.418-431

Peter F.Drucker (1987), Quality and Level of Supervision. From http://www.

Alwi, Sugiharto and Hampson, Keith and Mohamed, Sherif (1999), Investigation into the

relationshipBetween Rework and Site Supervision in High Rise Building Construction.

Access from http://eprints.qut.edu.au/secure/00004161/01/CPR-99-sugi-final.doc

John Akanya (Tuesday, March15, 2011), Standard ards body wants joint supervision of

buildings under construction. From http://234/CPS/CMS/site/news/metro/5563097-

147/story.cps

Groningger Custom Homes (2010), Starting a new home, from,

http://www.groningerhomes.com/pages/supervision.htm

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APENDIX ONE

Questionnaires

Dear sir /madam

I am a bachelor of commerce student from Makerere University conducting a study on

supervision and building structures under UPE. You are kindly requested to spare some

of your time to answer these questions. The information required will only be used for

academic purposes and will be treated at most confidentiality. Your positive attitude will

highly be appreciated

Instructions

Please tick the option of your choice in the box and fill in the space provided if needed

SECTION 1

Personal data

1) Sex: male female

2) Age group:

Blow 20 20-29 30-49 50 and above

3) Marital status:

Single married widowed others specify………………

4) Highest level of education attained:

Certificate Diploma Degree and above

5) For how long has UPE been in existence?

Less than 4 years 5-6 years above 7 years

1 2

3 4 1 2

1 2 3

1 2 3

3 2 1

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SECTION 2

Whether supervision is carried out during the construction of building structures

6) How do you describe the level of supervision during construction?

High medium low

7) In your opinion, is supervision on building structure carried out properly?

Yes No

8) If 3 was taken in question 6, what do you think can be done to improve the situation?

………………………………………………………………………………………………

………………………………………………………………………………………………

………………………………………………………………………………………………

………………………………………………………………………………………………

9) Is the district concerned about the current supervision state?

Yes No

10) If any is chosen from question 9, what are some of the indicators that can support it?

………………………………………………………………………………………………

………………………………………………………………………………………………

………………………………………………………………………………………………

………………………………………………………………………………………………

11) Are there any constraints that hinder the supervision services in the district?

Yes No

12) If 1 was chosen from question 11, please specify some of them

………………………………………………………………………………………………

………………………………………………………………………………………………

………………………………………………………………………………………………

………………………………………………………………………………………………

1 2 2

1 2

2 1

1 2

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SECTION 3

Other factor affecting the quality of building structures

13) Are there some other factors that affect the quality of building structures?

Yes No

14) If one has been chose in question 13, please specify some of them

………………………………………………………………………………………………

………………………………………………………………………………………………

………………………………………………………………………………………………

………………………………………………………………………………………………

15) Are there measures put in place to reduce some of these elements?

Yes No

16) If 1 was chosen in question 15, mention some. If 2 why?

................................................................................................................................................

................................................................................................................................................

………………………………………………………………………………………………

………………………………………………………………………………………………

SECTION 4

Relationship between supervision and building structures

17) Do you think there is a relationship between supervision and building structures

under UPE?

Yes No

18) If 1 is taken in the above question, how would you describe the relationship?

Improving Steady Worsening

2

2 1

2 1

2 1 1

1

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19) If any of the above is chosen, what do you think has made it so?

………………………………………………………………………………………………

………………………………………………………………………………………………

………………………………………………………………………………………………

………………………………………………………………………………………………

20) The main objective of supervision is to have good work done, do you think in your

opinion supervision has helped your district as whole to achieve this objective?

Yes No

21) If any is chosen in question 20, what do you think has made it happen the way it is?

………………………………………………………………………………………………

………………………………………………………………………………………………

………………………………………………………………………………………………

………………………………………………………………………………………………

22) In general, please comment on the role of supervision in improving the quality of

building structures under UPE

………………………………………………………………………………………………

………………………………………………………………………………………………

………………………………………………………………………………………………

Thanks for your cooperation

2 2

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APENDIX TWO

Time schedule

ACTIVITY DURATION PERIOD REMARKS

Research proposal writing and

approval

1 month Feb-march

Selection of designs and sampling

procedures

1 month Feb-march

Preparation of data collection

instruments

1 month Feb-march

Data collection, coding and

analysis

1 month March-April

Final report and handover 1 month April-may

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APENDIX THREE

Budget

Proposed budget for the research dissertation

Items Quantity Amount (UGX)

Ream of papers 3 45,000

Research proposal typing 1 20,000

Transport 400,000

Research report typing 5 100,000

Refreshments 100,000

Air time 50,000

Miscellaneous 50,000

Total Expenditure 765,000