background screening overview (processing a new applicant) –why we screen –who must be screened...
TRANSCRIPT
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Background Screening Overview(Processing A New Applicant)
– Why we screen– Who must be screened– How to request a screening– Screening process & timeframes– Rating -Who can/cannot be hired– Exemption process– Fingerprint Retention– Annual Affidavit– How to contact us
Table of Content:
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Florida Statute 985.644
Requires background screening to be completed *prior to employment and volunteering
Requires background screening of current employees & volunteers *every 5 years of employment
Background Screening is not optional.
It’s the Law!
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Purpose for Background Screening
To ensure all applicants for employment or who want to volunteer meet screening
requirements prior to having contact with youth or confidential youth records
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ALL:
Employees,
Volunteers,
Mentors,
Interns,
and Researchers
Who Must Be Screened?
Note: Contract provider volunteers, interns, and mentors who volunteer for less than 10 hours per month don’t have to be screened, but must always be in the line of sight of a screened staff member while volunteering. (This clause only applies to contract providers and does not apply to DJJ volunteers.)
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ALL counselors, doctors, nurses, ministers, and others who are not employees, but seek
to conduct unsupervised activities with youth
Who else must be Screened?
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School Board Teachers that are *paid by DJJ or a DJJ contract/grant provider to teach in a
program must be screened by DJJ.
Screening
School Board Teachers
*If the funding source is the school board or a school board contract provider a DJJ background screening is not required.
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Screening Law Enforcement or Security
Officers
Law Enforcement or Security Officers that are *paid by DJJ or a DJJ contract/grant provider to work in a program must be
screened by DJJ.
*If the funding source is not DJJ or a DJJ contract provider a background screening is not required.
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Employee Transfers & Promotions
When an employee is promoted or transferred within the same company, a new background screening is not required unless there is a break in service.
*Transferring from DJJ to Provider (or visa versa) or from Provider to Provider requires a new background screening.
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How to Process A New Applicant Screening (Option 1)
Faxing1. Applicant will complete the appropriate
background screening forms: IG/BSU 001 (DJJ) IG/BSU 002 (Providers) IG/BSU 003 (Mandatory for DJJ & Providers)
2. HR Rep will send applicant to a local Livescan Service Provider to electronically submit fingerprints
3. HR Rep will fax the forms, a copy of the applicant’s driver’s license & social security card, and the service provider receipt to the BSU at (850) 921-6348 or 922-7997 To locate a service provider, visit FDLE’s website
at: http://www.fdle.state.fl.us/Content/Criminal-History/Livescan-Service-Providers-and-Device-Vendors.aspx
*WWW.DJJ.STATE.FL.US
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How to Process A New Applicant Screening (Option 2)
Mailing1. Applicant will complete the
appropriate background screening forms: IG/BSU 001 (DJJ) IG/BSU 002 (Providers) IG/BSU 003 (Mandatory for DJJ & Providers)
2. HR Rep will mail the forms and a: Copy of the driver’s license Social security card Fingerprint card Payment or receipt for (*$26.46) to the
BSU (*Fees only apply to contract/grant provider applicants.)
Use our online credit card payment system or Send company check or money order made out
to the Department of Juvenile Justice*WWW.DJJ.STATE.FL.US
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Send packaged documents
to Department of Juvenile
JusticeOffice of the Inspector
GeneralBackground Screening Unit
2737 Centerview Drive, Suite 3400
Tallahassee, FL 32399-3100
Remember: Payment must be included withprovider screenings when fingerprint cards areincluded.
Our Mailing Address(Option 2) Continued
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Background Screening Unit (BSU) Process
The BSU will: Process the screening Apply a rating
(Eligible/Ineligible) *E-mail/Fax results to
the HR Rep
*Legibly print HR representatives e-mail address and fax number in section B of the screening form.
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BSU Process (continued)
A completed screening will be e-mail/faxed to the HR Representative within 5 to 10 days
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Eligible or Eligible w/Charges: No criminal history exists
OR
Criminal history exists with no disqualifying charges
Rating Types
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Applicant can immediately be hired
Eligible or Eligible W/ Charges
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Ineligible: A criminal history exists with
*disqualifying charges
*Disqualifying charges are listed on the Criminal History & PREA
Acknowledgement (Form IG/BSU-003)
Rating Types
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Applicant CANNOT be hired until an exemption is granted
Ineligible
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Rating Type ContinuedRating Types
*Identified Non-caretaker: A criminal history exists with disqualifying
charges, but the person: Will not work in a DJJ program where
youth are housed or receiving services Will not have access to confidential youth
records
******(This is not a provider rating)******
*This rating only applies to persons working in a DJJ headquarters
office where there is no contact with youth or youth records.
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Identified Non-caretaker
The applicant can be hired, but only in a position or at a location where there are no youth or confidential youth records.
****This is not a provider rating.****
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EXEMPTION
Exemptions are granted or denied by the Agency Head
Applicants can apply for an Exemption if: At least 3 years has elapsed since they
completed or was lawfully released from confinement, supervision, or sanction for the most recent felony disqualifying offense.
(Disqualifying offenses are listed in F.S. 435)
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EXEMPTION(Continued)
If the disqualifying offense is a misdemeanor, or was a felony when committed, but is now a misdemeanor, the applicant can apply when the sanctions associated with the offense are lawfully completed.
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EXEMPTION(Continued)
• Exemptions can not be granted to persons deemed a:
• Sexual Predator (F.S. 775.21)• Career Offender (F.S. 775.261) • Sexual Offender (F.S. 943.0435) unless the
requirement to register as a sexual offender has been removed pursuant to F.S. 943.04354
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Fingerprint Retention Process
FDLE keeps the fingerprints of everyone screened until a request is made to remove those prints (*This process is referred to as Fingerprint Retention.)
Providers will pay $6.48 to FDLE per year for each employee’s fingerprints retained.
Payment will be made to DJJ in the form of a check, money order, or online credit card payment and sent to the BSU.
*Fingerprint Retention is not optional
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Retention Removal Process
Removal of retained prints can occur when: A person is no longer employed A person is screened but not hired
Removal Requests: HR Representative must e-mail the person’s
name, last 4 digits of SSN and Transaction Control Number (TCN) to [email protected]
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Form IG/BSU-006 must be submitted once a year to attest that all employees and volunteers at your program were screened.
Completing Form: Due by January 30 of each year Facility Administrator will sign &
notarize form Scan, Fax, or Mail document to
BSU
Annual Affidavit of Level 2 Screening Standards
(Form IG/BSU-006)
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Mail requests to:
Department of Juvenile JusticeOffice of the Inspector GeneralBackground Screening Unit2737 Centerview Drive, Suite 3400Tallahassee, FL 32399-3100
Contact Us
Send an e-mail to:[email protected]
PH: (850) 921-6345 FAX: (850) 921-6348 (850) 922-7997