bachelor of commerce co-operative education …...the bachelor of commerce at dalhousie university...
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Bachelor of Commerce Co-operative Education Student Handbook © 2012-2013 P a g e | 0
Bachelor of Commerce Co-operative Education
Student Handbook
2012/2013
Important Notices
Recent changes or updates to policies will be shown on the website version.
Students are advised that the matters dealt with in this handbook are subject to continuing
review and revision. This handbook is not an all-inclusive set of rules and regulations but
represents only a portion of the rules and regulations that will govern a student’s relationship
with the university. Further rules and regulations are outlined in the Undergraduate Calendar
and publications available to the student form the Registrar’s Office and/or other relevant
faculty, department or schools. Where differences appear between this handbook and the
University Regulations, the University Regulations prevail.
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Table of Contents
Welcome to the Bachelor of Commerce Program! ............................................................. 2
Undergraduate Advising Office .......................................................................................... 3
Commerce Program Worksheet ...................................................................................... 4
Commerce Majors Summary .......................................................................................... 5
How the Commerce Co-op Program Works ................................................................... 7
Co-Operative Education Fee ........................................................................................... 7
Degree Requirements ...................................................................................................... 9
Courses and Registration ................................................................................................. 9
Course Load/Work Term .............................................................................................. 10
Academic Guidelines .................................................................................................... 12
Additional Information .................................................................................................. 14
Management Career Services (MCS) ................................................................................ 16
Special Requests ............................................................................................................ 17
Co-op Student Responsibilities ..................................................................................... 18
Co-op Employer Responsibilities.................................................................................. 19
Types of Work Opportunities ........................................................................................ 20
Accessing Job Postings ................................................................................................. 21
During the Work Term .................................................................................................. 22
The Work Term Assignments ....................................................................................... 23
Frequently Asked Questions ............................................................................................. 26
Frequently Used Phone Numbers ...................................................................................... 27
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Welcome to the Bachelor of Commerce Program!
Whether it is your first year or your fourth, this Student Handbook is an excellent resource as
you move through your University career.
Before you begin reading the pages that follow, there are a few key points we wanted to bring
to your attention. First, would be the importance of coming in to familiarize yourself with the
Undergraduate Advising Office (UAO). The UAO is your one-stop shop at Dalhousie to help
answer your questions or point you in the right direction. We have laid out the contact
information and a brief description of what our office does on the next page.
Second, we want to stress the importance of your Dalhousie Email. Your Dal email account will
be our principal means of communicating with you while you are at Dalhousie. One of the
biggest responsibility you have as a student is to regularly check your Dal email and read notices
carefully. Emails are the best way to stay informed about scholarships/bursary applications,
study workshops, policy changes, important academic information, etc. If you are having
difficulty using or accessing your Dal email account, contact the Help Desk at 902.494.2376 or
Third, the handbook has been laid out in a way to make the information accessible and clear.
However, if you still have questions, please contact the UAO for further information.
We are looking forward to working with you!
Sincerely,
The Undergraduate Advising Team
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Undergraduate Advising Office
Location
Kenneth C. Rowe Management Building
Suite 2086, 6100 University Avenue
PO Box 15000
Halifax, NS B3H 4R2
Tel: 902.494.3710 Fax: 902.494.3480
Email: [email protected] Website: http://bcomm.management.dal.ca
Academic Staff
Director Dan Shaw 902.494.6146 [email protected]
Program Manager Carrie Hunter 902.494.1811 [email protected]
Academic Advisor Donna Laffin 902.494.7456 [email protected]
Academic Advisor Julie Tarry 902.494.1556 [email protected]
Program Assistant Kim Jones 902.494.3710 [email protected]
Who to see & When
Program Assistant- Kim Jones
Kim is your first point of contact when you visit the Undergraduate Advising Office. If you have general questions about
the Program; need to set up a meeting with an Academic Advisor, Program Manager or Director; are not sure where to
go on campus for a service or if you need to request a letter for the purpose of a work term, visa or graduation; Kim is
who you want to speak to.
Academic Advisors- Donna and Julie
Donna and Julie are here to help you navigate the Commerce program; understand the University’s policies and
procedures; approve letters of permission and review transfer credits; act as your advocate with academic problems
that may occur; refer you to the appropriate service or department around campus; work with you if you need to miss
classes/exams/assignments due to medical or compassionate reasons; or would like to discuss future career paths and
goals.
Program Manager- Carrie Hunter
Carrie is available to meet with you if you experience academic problems which result in dismissals, problems with
professors or other staff on campus; or want to discuss exceptions to the program structure. She will refer you to the
Director when appropriate; Carrie is also involved in numerous committees and works closely with the Commerce
Society.
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Commerce Program Worksheet
Name: ____________________________ Student Number: _________________
Date: _____________________________ GPA: _________________________
With the exception of ECON 1101, ECON 1102, MATH 1115 and PHIL 2081, all numbered courses can be found on the
Commerce Timetable or under Commerce in the Undergraduate Academic Calendar.
Notes: Non-Commerce electives are any subject outside of the Faculty of Management (COMM, MGMT, BUSI).
1. Three half credit (3 credit hour) Non-Commerce Electives can be at any level.
2. Three half credit (3 credit hour) Non-Commerce Electives MUST BE at or above the 2000 level.
3. Major requirements that are not Commerce classes will satisfy Non-Commerce Electives. Remember that all
eight Commerce electives (at or above the 2000 level) must be completed to graduate.
4. Free electives can be either Commerce, at or above the 2000 level, or Non-Commerce electives at any level
Fall (SEPTEMBER – DECEMBER) Winter (JANUARY – APRIL) Summer (MAY – AUGUST)
� (1010) Business in a Global Context
� (1101) Intro to Accounting I: Financial
� (ECON 1101) Intro to Microeconomics
� (1502) Core Business Applications
� Non-Commerce Elective1___________
� (2102) Intro to Accounting II:
Managerial
� (ECON 1102) Intro to Macroeconomics
� (MATH 1115) Math for Commerce
� (1710) Business Communications I
� Non-Commerce Elective1_________
� (1720) Business Communications II
� (2202) Finance I
� (2401) Intro to Marketing
� (2501) Statistics for Business I
� Non-Commerce Elective1________
FIRST WORK TERM
□
COMM 2801
(Prerequisite of 13 half credits/10 core)
� (2203) Finance II
� (2303) Organizational Behaviour
� (2502) Statistics for Business II
� (2603) Legal Aspects of Business
� (PHIL 2081) Ethics in the World of
Business
SECOND WORK TERM
□
COMM 3801
(Prerequisite of 18 half credits/15 core)
� (3501) Production/Operations Mgmt
� (3511) Management Info Systems
� Commerce Elective _____________
� Commerce Elective _____________
� Commerce Elective _____________
� Non-Commerce Elective2________
THIRD WORK TERM
□
COMM 3802
(Prerequisite of 23 half/20 core)
� (4351) Competitive Strategy
� Commerce Elective ________________
� Commerce Elective ________________
� Commerce Elective ________________
� Non-Commerce Elective2____________
� FREE Elective4____________
� (4352) Strategic Management
� Commerce Elective ______________
� Commerce Elective ______________
� Non-Commerce Elective2__________
� FREE Elective4__________
.
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Commerce Majors Summary
Major in Accounting
Students must complete
the following six: Intermediate Financial Accounting I Comm 3105
Intermediate Financial Accounting II Comm 3111
External Auditing Comm 3114
Cost Management Comm 3116
Advanced Topics in Accounting I Comm 4101
Taxation Comm 4120
PLUS two of : Financial Institutions Comm 3203
Canadian Securities Comm 3207
Advanced Topics in Accounting II Comm 4102
Management Accounting Seminar Comm 4103
Accounting Research Comm 4112
Advanced Taxation Comm 4121
Business Process Integration using ERP Systems Comm 4511 Total 8 (Required 6: Choice 2)
Major in Finance
Students must complete
the following 3:
Financial Institutions
COMM 3203
Investment and Money Management COMM 3206
Capstone Advanced Corporate Finance COMM 4240
PLUS 3 of: Canadian Securities COMM 3207
International Financial Management COMM 4201
Derivatives COMM 4202
Theory of Finance COMM 4250
Financial Reporting & Statement Analysis
OR Intermediate Financial Accounting I
OR Intermediate Microeconomics
OR Intermediate Macroeconomic
COMM 3100 OR
COMM 3105 OR
ECON 2200 OR
ECON 2201
Total 6: Required 3
Choice 3
Major in International Business
Students must complete
the following non-
Commerce electives:
Language Requirement – (at a level appropriate
to knowledge as determined by Dept.
concerned)
6 credit hours
(X/Y)
PLUS the following four: Export Marketing Comm 3405
International Finance Comm 4201
International Management Comm 4315
International Business Strategy Comm 4701
PLUS one of: Emerging Giants: The Economic Rise of China
and India
Econ 2213**
Euros and Cents: From Common Market to
European Union
Econ 2219**
Globalization and Development Debates Econ 2334** Total 7 (Required 6:Choice 1)
Note: Students must also complete one Academic Term or one Work Term in a country that is not their primary residence
** Classes outside Commerce, such as Economics and languages, are counted as non-Commerce or free electives
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Major in Marketing Management
Students must complete
the following 5:
Consumer Behaviour
COMM 3401
Marketing Communications COMM 3402
Marketing Research COMM 3404
Logistics Management COMM 3407
Capstone Marketing Strategy COMM 4401
PLUS 1 of: Export Marketing COMM 3405
Transportation Modes and Policy COMM 3408
Sales Management COMM 3409
Services Marketing COMM 3410 Total 6: Required 5
Choice 1
Major in Marketing Logistics
Students must complete
the following 5:
Marketing Research
COMM 3404
Export Marketing COMM 3405
Logistics Management COMM 3407
Transportation Modes & Policy COMM 3408
Capstone Marketing Strategy COMM 4401
PLUS 1 of: Consumer Behaviour COMM 3401
Marketing Communications COMM 3402
Sales Management COMM 3409
Services Marketing COMM 3410 Total 6: Required 5
Choice 1
Major in Leadership Studies
Students must complete
the following non-
Commerce electives:
Intro. to Sociology
People and Culture & People and Society
SOSA 1200.06
(X/Y)** OR
SOSA 1002.03 &
SOSA 1003.03
PLUS the following three: Intro. to Human Resource Management COMM 3303
Management Skills Development COMM 3309
Organizational Change, Theory and Design COMM 4306
PLUS two of: Managing the Family Enterprise COMM 3308
Leadership and Strategic Change COMM 3310
International and Intercultural Management COMM 4315 Total 7
(Required 4:Choice 2)
** Classes outside of Commerce, such as SOSA, are counted as non-Commerce or free electives
Major in Entrepreneurship
Students must complete
the following 6:
New Venture Creation
COMM 3307
Managing the Family Enterprise COMM 3308
Financial Institutions OR
Sales Management
COMM 3203 OR
COMM 3409
Management Skills Development COMM 3309
Consumer Behaviour OR
Marketing Research
COMM 3401 OR
COMM 3404
Capstone Managing the Venturing Process COMM 4301 Total 6: Required 6
In addition, either the second (COMM 3801) or third (COMM 3802) work term must be an ‘entrepreneurial work term’ as
defined by Management Career Services, or an approved work term in an entrepreneurial setting.
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How the Commerce Co-op Program Works The Bachelor of Commerce at Dalhousie University is a mandatory co-op program. Starting in the Fall of the second year
and finishing at the end of the Summer of third year, students begin a four month rotation of either an academic term or
a work term. Therefore, transferring students need a minimum of three years at Dalhousie to complete their program.
Definition
Co-operative Education at Dalhousie University is recognized by the Canadian Association for Co-operative Education
(CAFCE). CAFCE members from across Canada articulate and review authorization criteria for effective Co-operative
Education programs as the needs of students, employers and institutions evolve. Accreditation standards establish Co-
operative Education as a valid and valuable educational strategy, and provide guidance in ensuring quality Co-operative
Education programs across Canada.
Co-operative education is a three-way partnership between students, employers and the educational institution.
The Co-operative Education Program alternates periods of academic study with periods of work experience in
appropriate fields of business, industry, government, social services and the professions in accordance with the
following criteria:
1. Each work term is developed and/or approved by the co-operative educational institution as a suitable learning
situation;
2. The co-operative student is engaged in productive work rather than merely observing;
3. The co-operative student receives remuneration for the work performed;
4. The co-operative student’s progress on the job is monitored by the co-operative educational institution;
5. The co-operative student’s performance on the job is supervised and evaluated by the student’s co-operative
employer;
6. The time spent in periods of work experience must be at least thirty percent of the time spent in academic
study;
The Commerce Co-op Program at Dalhousie University has two offices in the School of Business; the Undergraduate
Advising Office (UAO) and Management Career Services (MCS) to assist students along their academic journey. In
reading this handbook, you will learn the differences between the two offices and their functions in this program.
Co-Operative Education Fee
Students are charged a Co-operative Education Fee. In an effort to balance the cost, the fees are charged on each
academic term until completion of the degree. While no fee is charged for the actual work term, any student taking an
academic course during the work term will be charged an additional pro-rated fee. Co-op fees are prorated for part-time
students.
These fees are non-refundable after the deadline dates listed in the University Calendar. Students who transfer into the
program from another department or another institution are responsible for back payments.
Students taking a full academic term on a Letter of Permission are also responsible for the payment of co-op fees.
Before the Letter of Permission can be granted, students must sign a form available from the Undergraduate Advising
Office, which states they will pay the full co-op fees for terms done at another university.
Payment of all installments is required to obtain a Bachelor of Commerce Degree. Consult the Fees section of the
Dalhousie University Calendar for details.
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The Co-op fee covers:
Administration of the co-op work term including, but not limited to;
• Job search assistance (cover letters and resume building, interview preparation and debrief, coaching for self-
developed job search strategies)
• Orientation workshops and other training
• Networking opportunities with employers (including special events, competitions, information sessions,
corporate tours, mentoring etc)
• Work term monitoring and mediation of unsatisfactory situations
• Post work term debrief
• Development of job opportunities
• Access to on-line job posting site and job posting administration
• Interview space and co-ordination
• Facilitation of job offers
• Tracking of eligibility and job search activity
Work term report, instruction and grading by the assigned School of Business Instructor for Comm 2801, Comm 3801,
and Comm 3802.
*Marketing and communication tools and activities to promote the Commerce Co-op program to employers.
Work Term Registration/Removing a Work Term
COMM 2801/3801/3802 are all considered ‘work term’ credits as defined by the Undergraduate Calendar.
Registration
In order to receive a credit, students must register for the work term they are about to embark upon. For example, 2nd
year students will register for COMM 2801 and 3rd year students will register for either COMM 3801 or COMM 3802.
Please note that the add/drop dates apply to work terms. Failure to register for your work term in time could result in a
$50 late fee.
It is important to register for your work term before it begins in order to have access to job postings or to be able to
submit a self-found job.
Removing a Work Term
In the event that a student is unable to obtain a work term, the work term credit must be dropped before the drop date.
If the work term is not dropped, a grade of “INC” is submitted, which eventually changes to an “F”.
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Degree Requirements The Bachelor of Commerce Co-op is a four year program comprising of seven academic terms and three work terms. The
equivalent of 40 half credits (20 full credits) are required for graduation. Classes are either a half credit (denoted by .03)
and are completed in one semester or they are a full credit (denoted by .06) and are completed in two semesters. The
Program Work Sheet (found on page 4 of this handbook) summarizes the degree requirements and class sequencing
through the seven academic terms and work terms that make up the Bachelor of Commerce Co-op Program.
The Bachelor of Commerce Co-op Program is very structured, with most classes assigned to specific years and terms. If a
student misses a work term, that work term is then deferred:
• COMM 2801 (Winter) defers to the following Fall
• COMM 3801 (Fall) defers to the following Summer
• COMM 3802 (Summer) defers to the following Summer
Deferral Rule – for missed work terms
Many students question why the “deferral rule” for missed work terms is obligatory. The first reason for this rule is
because the Commerce Co-op is an accredited program that requires the program begin and end with academic study
terms. The second reason is to achieve the major purpose of a co-op program, which is to carry the knowledge and
experience from the classroom to the workplace, and then from the workplace back to the classroom, thereby
enhancing both the learning and working experiences for Commerce Students. The third reason for the deferrals is that
many students will end up having only two work terms if the final work term is continually moved to the end of the
program. At this point, the integrity of the program will be greatly diminished and it would lose its accreditation. Should
you not obtain a work term by the specified date, please make an appointment with an Academic Advisor to discuss
your options.
Note: COMM 3802 must be completed before a student is eligible to register for COMM 4351 and COMM 4352. All
exceptions must be approved by the Program Manager.
It should be noted that COMM 1101, ECON 1101, ECON 1102 and MATH 1115* will be offered in the Summer of Year 1
to provide a safety net opportunity to make up academic deficiencies and to proceed to Year 2.
*MATH 1115 is specifically designed for the Commerce Program and is not accepted as the prerequisite for
upper level Mathematics or Computer Science classes. Students who wish to take upper level MATH or CSCI
classes should consult their Academic Advisor.
When registering for Non-Commerce Electives, please check the course descriptions in the Undergraduate Calendar to
see if there are any exclusions to the course. Credit is not given to two courses that are exclusions to each other; for
example, COMM 1502 is an exclusion to CSCI 1200. If you have taken both of these courses, you will only get credit for
one towards your program although both GPAs will be counted on your degree.
Courses and Registration The registration process can be the easiest or the most time-consuming exercise students encounter while at University.
Experience shows that the process is smoother for students who register early (to ensure class availability) and who plan
their class choices in advance. Registration is available through Dal Online.
Planning
All students must plan for their elective choices in their 3rd and 4th years. As a result of highly scheduled program
formats, students who have failed or dropped courses, or who are missing credits, must find a method of replacing
those credits before graduation and should meet with an Academic Advisor. The Commerce Program accepts certain
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courses from other departments as equivalents. Students may consult the exclusion section of the course descriptions in
the Undergraduate Calendar when looking for equivalent courses.
Declaring a major
To declare a major, students are required to go to the Dal Online website, and click on “Web for Students- Admissions”.
Click on “Declare your Major or Concentration”. This can be done anytime during your program, but due to course
restrictions, should be declared by Winter of your 2nd year. If you have declared your major but wish to change it, the
same procedure applies; you will have to choose “Commerce” from the drop down menu if changing your major to
undeclared.
*Note that you are not required to declare a major in order to graduate with a Bachelor of Commerce degree.
Majors (can be declared as early as 2nd year)
• Accounting
• Entrepreneurship
• Finance
• International Business
• Managing People and Organizations
• Marketing Logistics
• Marketing Management
When choosing a major, students should carefully consider their choice of electives in their 3rd and 4th years. Students
must check the prerequisites to ensure their eligibility for 4th year electives. It is highly recommend that you meet with
an Academic Advisor to plan your major classes. Please consult the Majors Summary, found on pages 5 & 6 of this
handbook, for required major classes.
Course Load/Work Term In the Winter Semester of your 3rd year and the Fall Semester of your 4th year in the program, you are required to take
six courses during the academic terms. If you do not wish to do this you have the option to complete a class while on a
work term to reduce your course load. If your work term is not in Halifax, please see an Academic Advisor about taking a
course at another university. A Letter of Permission, signed by an Academic Advisor, is required before you register for
any course outside Dalhousie. A student must be in good standing to be eligible to take a course on a Letter of
Permission. Good standing is a cumulative grade point average (CGPA) of 2.00 or higher.
Students are allowed to take a maximum of one half credit (.03) course while on their work term. This limit has been set
as the department has an obligation to the co-op employers to ensure that students are focused on their jobs during
their work terms. The course cannot be a full credit course (.06) nor will you be permitted to take a half credit course if
you have outstanding grades from previous semesters on your Academic Record.
Missing Classes
Sometimes, students fall behind in the number of credits they need in order to be eligible for the work terms. If you find
yourself in this situation please make an appointment with an Academic Advisor to discuss when you can make up the
missing course(s) and be eligible for the work term. There are different numbers of required credits to be eligible to go
on each work term. If you require assistance in selecting a course, please contact one of the Academic Advisors.
Leave of Absence from the Program
If you are going to be away from the school environment, it is recommended that you make an appointment with an
Academic Advisor to learn how you can be aided to take a course elsewhere. A Letter of Permission is required in order
to take a course at another university. Please also note that some of the courses may not be offered the next year, thus,
it is very important that every attempt is made to complete them during the summer session, whether or not you are in
Halifax.
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Illness/Medical Documentation
Students who have medical or personal problems that may affect their studies are encouraged to meet with their
Professor or Academic Advisor to address the issue, before it gets to a stage where a solution cannot be found. All
medical documentation must be submitted to the Undergraduate Advising Office, Suite 2086, Kenneth C. Rowe Building,
within seven days of illness. Accommodations for missed exams, tests, assignments or class time will not be made
without this documentation.
Supplemental Exams
All students who fail a core Bachelor of Commerce class will have an opportunity to write a supplemental exam.
Supplemental exams were created to allow students who marginally fail a core commerce course, a second chance at
passing, so they do not delay their program. The following terms and conditions apply to the writing of supplemental
exams.
• The class must offer a final examination as part of the normal evaluation process.
• The final grade for the class must be “FM” (45.0 – 49.9 %) to be eligible to write a supplementary exam.
• The supplemental exam is to be written within four calendar weeks following the original final examination at a
time determined by the Program Manager.
• The grade obtained on the supplemental examination replaces the final examination grade in the calculation of
the overall mark. However, under no circumstances shall the term mark be raised higher than a “D”.
• There is a $25.00 non-refundable fee per exam.
• Students may write only one supplementary exam at the 2000 level, one at the 3000 level and one at the 4000
level.
If you have questions about supplementary exams, please contact the Undergraduate Advising Office.
Transfer Credits
Transfer credits must be approved by the Registrar’s Office in consultation with the Undergraduate Advising Office.
Please note that a maximum of 17 half credits are allowed to be transferred into the Commerce Program. It is the
responsibility of the student to ensure that transfer credits are approved and accepted. A period of 4-6 weeks is
necessary for the assessment of transfer credits.
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Academic Guidelines University regulations give students the freedom to choose the timing and content of their education; however, with the
increased freedom there is increased responsibility. It is the student’s responsibility to be aware of and to follow the
University’s regulations and degree requirements. In all dealings with the administration, it will be assumed that the
student has read and understood the policies and procedures contained in the Undergraduate Calendar and this student
handbook.
The following is a summary of the regulations that most often affect undergraduate students:
Senate Regulations
In addition to the Faculty regulations, students are reminded that they must comply with the University regulations
printed at the front of the Undergraduate Calendar. Particular attention is drawn to the University Regulation that refers
to Intellectual Honesty.
Intellectual Honesty (refer to Accommodation Policy for Students, II, in the Undergraduate Calendar)
A university should characterize the quest for intellectual honesty. Failure to measure up to the quest for such a
standard can entail either academic offences at one end of the spectrum, or substandard work warranting lowered or
failing grades at the other. The seniority of the student concerned, the presence of dishonest intent, and other
circumstances may be all relevant to the seriousness with which the matter is viewed.
Violations of intellectual honestly are offensive to the entire academic community, not just to the individual faculty
member and students in whose class an offence occurs. The primary example of academic dishonesty is plagiarism.
Plagiarism
• Dalhousie University defines plagiarism as the presentation of the work of another author in such a way as to
give one’s reader reason to think it to be one’s own. Plagiarism is a form of academic fraud.
• Plagiarism is considered to be a serious academic offence, which may lead to a loss of credit, suspension or
expulsion from the university, or revocation of a degree at the very extreme.
• Plagiarism includes the use of material purchased from a commercial research corporation or prepared by any
person other than the individual claiming to be the author.
• Self-plagiarism is the submission of work by a person, which is the same or substantially the same as work for
which he or she has already received academic credit.
Academic Standing (Academic Regulations, 17, in the Undergraduate Calendar)
A student’s ability to continue in the Commerce Co-op Program is determined by assessing the student’s grade point
average (GPA).
In general, students must maintain at least a C average (GPA of 2.00) to remain in Good Standing. A passing grade in
each course does not necessarily constitute a C average. The penalties for poor grades can be severe and permanent. If
academically dismissed, readmission to Dalhousie or any other university will depend on more than just an application
and a copy of your transcript. Students will have to communicate an increased commitment to their university
education.
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Please refer to the following table for a GPA breakdown and explanation of what appears on your transcript.
The Grade Point Average (GPA) is calculated by multiplying the grade points obtained in each class, in accordance with
the scale above, by the number of credit hours of each class then dividing that sum by the total credit hours attempted.
A “Term GPA” includes only those classes attempted in a single term and “Cumulative GPA” includes all classes
attempted while registered in a program. GPA calculators are available on the Student Services website at
http://www.dal.ca/campus_life/student_services/academic-support/grades-and-student-records/gpa-calculator.html.
Academic Probation and Dismissal (Academic Regulations, 19 & 20, in the Undergraduate Calendar)
According to the Academic regulations, students are placed on Academic Probation when their Cumulative Grade Point
Average (CGPA) falls below 2.00 but above 1.70. Students with a CGPA falling below 1.70 are academically dismissed.
Therefore, the following will apply:
• Good Standing implies a CGPA of at least 2.00
Academic Probation
• Students with a CGPA of less than 2.00 and greater than or equal to 1.70, who have completed at least four full
credits, will be placed on Academic Probation
• Students on academic probation are permitted to continue to register provided their Term GPA is at least 2.00.
Students on probation who do not achieve at least a GPA of 2.00 per term will be academically dismissed.
Students on probation will be allowed to participate in the job search process for their work terms.
• Students are not permitted to register in any course outside of Dalhousie University while on academic
probation.
Academic Dismissal
• Students with a CGPA of less than 1.70, who have completed at least four full credits, will be academically
dismissed for a 12-month period even if they have passed all courses.
Grade Grade Point Value Definition
A + 4.30
Excellent A 4.00
A- 3.70
B+ 3.30
Good B 3.00
B- 2.70
C+ 2.30
Satisfactory C 2.00
C- 1.70
D 1.00 Marginal Pass
FM 0.00 Marginal Failure*- used for Core
Commerce Supplementary Exams
F 0.00 Inadequate
INC 0.00 Incomplete
W Neutral and no credit obtained Withdrew after deadline
ILL Neutral and no credit obtained Compassionate reason, illness
P Neutral Pass
TR Neutral Transfer Credit on admission
Pending Neutral Grade not reported
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• Students on probation who have began their work term, and are subsequently dismissed from the Commerce
Co-op Program, will not receive credit for their work term or any other work term completed while they are
dismissed from the University. In some circumstances, students may also be required to leave their place of
employment.
• Students who have been academically dismissed and have subsequently been re-admitted will re-register on
academic probation.
Required Standing for Graduation (Academic Regulations, 21, in the Undergraduate Calendar)
In order to qualify for the degree, candidates must have obtained a CGPA of at least 2.00. To graduate with distinction
from the Commerce Co-op Program, graduates must have a CGPA of at least 3.70.
Additional Important Academic Regulation Listings
Regulations pertaining to the follow (and other) procedures and problems are listed in the Undergraduate Calendar
according to the regulation number (in parentheses).
• Withdrawing from Classes (Regulation 5.2)
• Letter of Permission (Regulation 7.6)
• Examinations and Tests (Regulation 16.2)
• Incomplete Class Work (Regulation 16.4)
• Correction of Errors in Recorded Grades (Regulation 16.6)
• Reassessment of a Final Grade (Regulation 16.7)
• Special Arrangements for Exams, Tests and Assignments (Illness) (Regulation 16.8)
• Dean’s List (Regulation 24.1)
• Appeals (Regulation 24)
Additional Information Exchange Programs
We have wonderful exchange opportunities facilitated by the Centre of International Trade and Transportation for
Commerce Students. Students may choose to go on an exchange program in their 3rd year during the Winter term, if
they have a CGPA greater than 2.50. For further information please visit http://citt.management.dal.ca or see Tim
Richard in the Centre for International Trade and Transportation, Suite 2060 or 902.494.2224.
Additionally, students can also access the International Student & Exchange Services (ISES) exchanges. Please note that
the ISES application deadline is the end of January of a student’s 2nd year. For more information please consult the ISES
website at www.dal.ca/ises.
If a student goes on exchange, s/he must still complete a 12-16 week work term in the Summer and meet with an
Academic Advisor to plan out their fourth year especially if they are considering majoring.
Scholarships & Bursaries
There are numerous in-course and external scholarships available throughout the academic year. Students are notified
of the qualifications, deadlines and application packages through emails sent out by the Undergraduate Advising Office.
Students wishing to learn more about the scholarship and bursaries prior to being notified can consult the Awards
section in the Undergraduate Calendar or http://moneymatters.dal.ca.
Bachelor of Commerce Co-operative Education Student Handbook © 2012-2013 P a g e | 15
Student Services
If you need help with time management, improving your study skills, getting back on track, or any related issues, we
urge you to contact Student Services. They are located in the Killam Library on the first floor or you can reach them at
902.494.2404 or by emailing [email protected]. They offer a wide range of programs and workshops to help
students cope and succeed at university.
Student Accessibility Services
Students with permanent or temporary disabilities who would like to discuss classroom or exam accommodations are
asked to contact Student Accessibility Services in the Mark A. Hill Accessibility Centre located next to the Killam Library.
They can also be reached by phone- 902.494.2836 or email [email protected].
Dalhousie Student Union Medical Coverage
While engaged in a work term during the September – December work term period, students are not considered to have
full-time student status at Dalhousie as they are only registered for one course. Since there is no course registration fee
for the work term credit, no supplemental fees were charged for Student Services fees, Student Medical Coverage or
Dalplex fees. Students wishing to retain these services during their work term should contact the Dalhousie Student
Union, Dalplex or Student Accounts to make arrangements to pay the fees required.
U-Pass
Students completing a work term in the Halifax Regional Municipality (HRM) during the fall term are eligible to obtain
the Dalhousie U-Pass. Once the work term is confirmed, to opt-in to this service the student must notify Management
Career Services (MCS) by email ([email protected]) and they will confirm to Student Accounts that the student is on a work
term in the HRM. In addition, students leaving the HRM for a work term during the winter term can opt-out of the U-
Pass and receive a credit on their student account. Once a work term is confirmed MCS needs to be notified in order to
opt out. Please Note: The U-Pass card is only available for the September to April school year.
Academic Notice Board
There is an academic notice board outside the Undergraduate Advising Office (Suite 2086) where changes in schedules,
scholarship information, study skill workshops, volunteer opportunities, etc. are posted.
Resource Sheets
Available in the Undergraduate Advising Office are fact sheets about majors and their requirements, important
university forms, related academic information and future career or academic opportunities.
Bachelor of Commerce Co-operative Education Student Handbook © 2012-2013 P a g e | 16
Management Career Services (MCS)
Location
Kenneth C. Rowe Management Building
Suite 2100, 6100 University Avenue
PO Box 15000
Halifax, NS B3H 4R2
Tel: 902.494.1515 Fax: 902.494.1578
Email: [email protected] Website: www.dal.ca/mcs
Management Career Services Staff
Acting Director Robert Wooden 902.494.1575 [email protected]
Director (On Leave) Anna Cranston
Career & Recruitment Specialists
Accounting Lori Bauld 902.494.7548 [email protected]
Managing People & Organizations/IB Melvina Jones 902.494.6935 [email protected]
Finance (on leave to Nov.30)
Finance
Shelley LaMorre
Kelly Tracey
902.494.1150
Marketing Jonathan Perry 902.494.6936 [email protected]
Professional Development Jessica MacKenzie 902.494.8511 [email protected]
Career & Internship Advisor Stephanie Burley 902.494.6688 [email protected]
Student Engagement Coordinator Amy McLellan 902.494.8944 [email protected]
Employer Development Manager Ayse Dai-Gammon 902.494.4583 [email protected]
Corporate Residency Manager Ally Howard 902.494.5516 [email protected]
Administrative Assistant-Interview Scheduling Shannon Kelly 902.494.2132 [email protected]
Information Analyst & Job Postings Dave Richard 902.494.7054 [email protected]
Career & Recruitment Specialists
There are six Career & Recruitment Specialists, each responsible for a specific area: Accounting, Business Management,
Finance, International Business, Marketing and the Public Sector. Career & Recruitment Specialists work with students
individually or in group sessions to help with the following:
• Identifying student strengths, interests and priorities
• Helping students establish which career path and work environment is right for them
• Planning a job search strategy
• Writing effective resumes and cover letters
• Building and interacting with a network of contacts
• Preparing for interviews
• Providing support, advice and monitoring of the work term
• Providing job search assistance for graduating students
Bachelor of Commerce Co-operative Education Student Handbook © 2012-2013 P a g e | 17
Management Career Services’ Responsibilities
All Commerce Co-op students have access to the team at Management Career Services (MCS). It is the responsibility of
MCS to assist students with the job search, recruitment process and the work term. Students are assigned to a Career &
Recruitment Specialist based on their area of interest.
Why visit a Career & Recruitment Specialist?
Career & Recruitment Specialists work with students to guide them through the career exploration and job search
activities for co-op work terms and jobs upon graduation. The skills, abilities and knowledge needed to succeed in the
development of their careers will serve students well now, and in the future.
MCS Services
• Co-op Orientation
• Resume and Cover Letter Workshops and Review
• Interview Workshops
• On Campus Recruitment
• Employer Panel Discussions
• Employer Information Sessions
• Special Events (i.e. Interview Competition, Super Wednesdays, Tap the Talent)
• Posting of job descriptions received from employers
• Monitoring of the job posting process
• Forwarding resumes to employers
• Arranging student interviews for employers
• Extending job offers to students on behalf of employers
• Recording and tracking of work term documents required from students
MCS- Co-op work term approval and monitoring
• Prior to the commencement of a work term, all positions are approved by MCS as a suitable learning experience
• MCS monitors the progress of a student’s work term by conducting a work site visit in person, by phone, fax or
• MCS handles issues of concern that may arise while a student is on a work term; a Career & Recruitment
Specialist will act as a mediator, working with the student and employer to bring about a resolution to the issue
Special Requests Waivered Work Term
Mature students will be permitted an exemption from COMM 2801for the Work Term; if they have been out of high
school and worked for a minimum of two years in a recognized business environment. Students must get approval from
the Commerce Program Manager by providing a job description and a Letter of Reference from the previous employer,
registering for the work term and completing a Career Portfolio.
Work Term Transfer Credit
A student who transfers into the Commerce Co-op Program with a previous co-op work term credit from a recognized
Co-op University will be given an exemption for COMM 2801 with proof of the credit received. The credit grade must
appear on the student’s transcript and the work term involved must have received a work site visit and/or employer
evaluation. The student must also have submitted a satisfactory work term report.
Student Exchange (Prior to Work Term)
For students on an academic exchange, the work term length follows the same guidelines as regular work terms.
Bachelor of Commerce Co-operative Education Student Handbook © 2012-2013 P a g e | 18
Co-op Student Responsibilities All students are encouraged to start their work term job search during the first year of the program. Activities during this
time should include: attendance at Employer Information Sessions and other events where connections with employers
can be established, informational interviews with potential employers, research of industry and job types, self-
assessment of skills, aptitudes, behaviours and characteristics, and development of resumes and cover letters. The
formal application process for most Winter term co-op jobs begins in September; however, some employers may fill
positions up to a year in advance.
Co-operative Education Program Requirements
• To graduate with a Commerce Co-operative Education Degree, students must satisfactorily complete three work
terms. In the event a student does not obtain a work term position, possible options should be discussed with
either an Academic Advisor or the Commerce Program Manager.
• To be eligible for a work term, students must meet the prerequisites as shown on the Program Worksheet (page
5 of this handbook).
• Students must complete a minimum total of 42 weeks of work over the three work terms with the duration of
each work term being no less than 12 weeks at 35 hours per week. A work term cannot be calculated on the
number of hours worked within a certain period of time.
• A work term shall not start prior to the end of a study term, including examinations, and must end prior to
commencement of the next study term.
• Each work term must be with one employer; work terms split with two or more different employing
organizations will not be approved.
• All work term positions must be approved by MCS before the work term begins.
• Student must engage in productive, career-related work as opposed to mere observation. In some instances,
students seeking approval for work terms that are not considered traditional business-related jobs will have to
provide additional information to demonstrate the learning outcomes to be achieved that relate to their
Commerce degree in order for the job to be approved.
Prior to Work Term
• Students must be registered through Dal Online in the respective work term course. Failure to register will result
in the student being ineligible to receive job postings, submit a student-found job form or accept a work term
position. Failure to register will disqualify the work term as a half-credit.
• In the event a student is not able to secure a position; s/he must drop the work term course online. Failure to
drop the course will result in a grade of “F”. (If a student cannot drop a work term course online, an Add/Drop
Form may be completed).
• It is every student’s responsibility to obtain an approved work term and sign the BComm Co-op Education
Program Agreement acknowledging their understanding of this responsibility.
• International students who plan to apply to off-campus co-op work positions in Canada must apply for a Co-op
Work Permit from Immigration Canada before starting any work term. Students should complete the paperwork
at least 4 months prior to the term their work term begins as the application process can take two months or
more. A Social Insurance Number (SIN) is also required. The application information is available from MCS.
Requirements for a Work Term Credit
• Students must be engaged in a position approved by MCS.
• The work term duration must meet the Commerce Degree requirements.
• The student’s supervisor must report a satisfactory evaluation of performance both during the work site visit
and in the Employer’s Final Evaluation.
• A student must develop and submit a satisfactory Work Term Assignment (i.e. career portfolio/analytical work
term report) for each work term. Details are provided by the Faculty representative.
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Address and Contact Information
MCS is an essential link between students and employers and it is therefore vital that students can be contacted to
discuss interview schedules, offers of employment, special requests, etc. This means that any changes or additions to
phone numbers must be recorded by MCS. Students are also required to update their Banner contact information
online.
Co-op Employer Responsibilities Co-op Employers/Supervisors
• Develop job description for approval by MCS
• Provide supervision of the student during the work term
• Create a positive and productive work term experience for the student
• Meet with a Career & Recruitment Specialist for a work site visit during the work term
• Monitor student’s performance and contact a MCS if work-related problems occur
• Complete and return to MCS an Employer Final Evaluation of the student.
Salary and Benefits
The salary, benefits, and working conditions during a work term are determined by, and are the responsibility of, the
employer. MCS suggests a salary comparable to that paid to employees performing similar functions.
Monitoring and Developing Performance
Employers are required to monitor the student’s performance and contact MCS immediately if work-related problems
occur.
Work Site Visits
Employers must be available to meet with a Career & Recruitment Specialist mid-way through the work term to
complete a work site visit in person or by telephone.
Employer Evaluation Forms
Towards the end of a student’s work term, the employer will be asked to complete a Final Evaluation of the student’s
performance. Employers are required to complete this form and, whenever possible, discuss it with the student. A
positive evaluation of performance is required for a work term to receive a passing grade. Students who receive an
unsatisfactory evaluation will receive a failing grade.
Students and MCS may review evaluations at any time.
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Types of Work Opportunities Student Developed Jobs
Students are responsible for securing suitable work for each work term and are encouraged to conduct their own
independent job search. Once found, a position must be approved and a Job Approval Form must be submitted to MCS.
Approval must be obtained before commencement of the work term and must meet the required work term deadlines.
A work term will only be approved after the Job Approval Form is received at the MCS office. In some cases the student
and/or the employer will be asked to provide additional information before approval can be granted. Students are
requested not to contact employers who have active postings through MCS. Upon approval of a job, students must sign
a Student Job Acceptance Agreement form. All approved student developed jobs are entered in the MCS work term
database.
Entrepreneurial Work Term (EWT)
Students may complete an entrepreneurial work term, where they will plan and run their own business.
• An entrepreneurial work term must be approved by MCS
• Entrepreneurial work terms are monitored and supervised by MCS
• Students are required to deliver a presentation to a panel at the end of the work term
• Students also follow the usual academic requirements of a work term and are required to submit a work term
assignment to the Faculty representative
• Approved entrepreneurial work terms are entered into the MCS work term database
• Further information may be obtained from MCS
International Work Terms
Students may complete a work term out of the country, and will follow the same guidelines for approval as other work
terms. Students without international travel experience wishing to pursue an international work term are advised to
contact the Career and Recruitment Specialist, International Business, prior to commencing their job search.
In addition to conducting an international job search, which can be quite different from a domestic one, students must
be prepared to make arrangements to obtain the appropriate work visa directly from the country’s embassy or high
commission or utilize a third party organization such as SWAP Working Holidays. Depending on the country and the
method used this can take many weeks.
Dalhousie University has established a fund known as SWIF-Study/Work International Fund as part of the Student
Assistance Program, to provide financial assistance to Dalhousie and King’s students who wish to undertake
international placements as part of their educational experience. There is a maximum award of CAD $2,000 per
applicant (depending on the length of your placement and the academic credit you are receiving).
Students are expected to apply a minimum of one month prior to departure and SWIF does not provide retroactive
funding. For further information check www.dal.ca/ises or visit Room G25, Killam Library.
Emergency Protocol
Before leaving for an International placement Dalhousie students should be prepared for the possibility of experiencing
an emergency during their stay abroad. International Student & Exchange Services (ISES) has procedures in place to help
students in the event of an emergency. All students involved in study/work abroad programs are required to complete a
pre-departure session online or in person with the ISES Office (494-1566). Upon completing this session students receive
an emergency phone card for use 24/ 7. For more information on this and other resources offered by ISES, refer to their
website at www.dal.ca/ises or visit their office, Room G25, Killam Library.
Further information may be obtained from MCS.
Returning to Previous Work Term Positions
Bachelor of Commerce Co-operative Education Student Handbook © 2012-2013 P a g e | 21
Students who have completed at least one prior work term with an employer and anticipate returning to the same
employer for another work term are expected to develop and expand their knowledge and work-related skills over and
above what they learned in their previous work term with that employer. The job description must clearly define
increased responsibilities and challenges.
Students are obligated to a work term with their previous employers once they have committed verbally or in writing to
return. Immediately upon committing to work for a previous employer, students are required to inform MCS for
approval and the job is then entered into the database and a Co-op Education Work Term Requirement form must be
signed by the student.
Accessing Job Postings A work term job posting database service is provided to employers to post co-op job opportunities and is also used to
track and monitor all students’ co-op work term histories.
While the majority of job postings are in the Halifax Regional Municipality (HRM) and Toronto, students are encouraged
to consider work terms in other areas of Canada, as well as abroad. For students to obtain access to job postings, the
following must be done:
• Attend a mandatory co-op orientation session (provided during Business Communications class and in
September of the 2nd year)
• Provide an example of a good resume and cover letter to demonstrate the ability to create a targeted job
application
• Create an account in the MCS job posting database
• Provide a Dalhousie University email account
• Have the required number of core Commerce credits and non-Commerce credits
• Register for the work term course via Dal Online
Applying to jobs
• Employers submit job descriptions to MCS, which are reviewed and approved by a Career & Recruitment
Specialist prior to posting in the MCS database
• Students access job postings through a secure log-in
• Students can apply to job postings until the deadline date, and application documents can be edited and
changed up to that date
• Students apply for specific job postings using a resume, cover letter and other requested documents
• After the deadline for a specific job posting has passed, MCS forwards the package of students’ applications to
the employer
Students may not apply directly to employers for positions posted through MCS unless it is specifically stated in the job
posting that students should apply online through the employer’s website.
Interview Process
• Employer short-lists the students to be interviewed and provides MCS with the names of the selected students
• Students are informed of interview selection, or otherwise, by accessing the ‘interview’ section of the database
• Students selected for an interview must acknowledge their intention to be interviewed by selecting a time slot
for their interview. This should be done by 12 noon a day prior to the interview deadline date. Failure to confirm
the interview time will result in the student’s name being dropped from the schedule. The location of the
interview, special instructions and notes are all included in the job posting description
• If a student decides to decline an interview, MCS must be notified by email at least 24 hours before the
interview and the information in the database must be updated
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• Students who miss two confirmed interviews and/or refuse two posted job offers without notifying MCS prior to
the interview or job offer will be ineligible to continue participating in the co-op job posting process for the
remainder of that term
Job Offer Process
• MCS extends offers of employment to students on behalf of employers. Students are given 24 hours from the
time the offer is sent to accept or reject the job offer (this time period may be adjusted at the discretion of a
Career & Recruitment Specialist). If the job offer is rejected or not accepted within the time permitted, it is
considered a rejection and the job is offered to the next selected student
• All job offers should come from MCS. Employers are usually aware of the process and will not extend a job offer
directly to a student; however, if this does occur the student should ask the employer to contact MCS
• Students should carefully consider the implications of refusing job offers. A refusal may jeopardize future job
prospects with that employer. If no other job offers are received it will also mean the work term cannot be
completed.
o To avoid refusing a position, a student must:
� Read all job descriptions very carefully, checking for relevance and keeping in mind previous
work and future goals
� Research the company and position well in advance to allow time for reflection
� Know the geographical location of the job and be able to relocate if necessary
� Apply for jobs of genuine interest
• Upon accepting a position verbally or in writing, for either a co-op found or student developed job, a student
cannot seek or accept co-op employment from any other employer for that work term
• Students are required to sign a Student Job Acceptance Agreement Form accepting the position
MCS administers the process outlined above but cannot guarantee every student a work term position.
During the Work Term Time Off
Time off during a work term is allowed only with the permission of an employer and with prior approval by MCS.
Medical/Compassionate Leave should follow an employer’s policies, and documentation for such reasons must be
provided to MCS.
Work Site Visits
Mid-way through the work term, a Career & Recruitment Specialist will contact the student and supervisor to conduct a
work site visit, which is carried out in person or by phone, fax or email, with the purpose of reviewing the student’s
progress. Discussion with the student and the supervisor will focus on the student’s tasks and duties, performance, team
work, responsibilities, communication skills, and other areas that will assist Career & Recruitment Specialists with their
documentation of the student’s work terms.
Conflict with an Employer
Students are required to contact MCS immediately if conflict arises to discuss any issues or concerns that may escalate.
Conflicts need to be resolved quickly in order for both the student and the employer to gain the maximum benefit from
the work term and students are encouraged to contact a Career & Recruitment Specialist immediately.
Bachelor of Commerce Co-operative Education Student Handbook © 2012-2013 P a g e | 23
Firings
It is important to all concerned that the Commerce Co-op Program maintains a high standard and an excellent
reputation, and must be considered by employers as the best co-operative program available. It is therefore every
student’s responsibility to think of him/herself as a representative of Dalhousie when in the workplace.
Although infrequent, student firings do occur and are a very serious matter, causing stress to both the student and the
employer, and adversely affecting the reputation of the Commerce Co-op Program. Students should contact MCS
immediately if problems occur. Once advised of an issue of concern or potential problem, a Career & Recruitment
Specialist will meet with all parties concerned to assess the situation, act as a mediator and work on a suitable
resolution.
A student fired from a work term will receive a failing grade, thereby losing credit for the work term, and may even be
required to withdraw from the program if s/he has failed two work terms. If it is determined that the student breached
the Student Code of Conduct, s/he could be denied future work terms. If a student’s firing is determined to be not for a
just cause, the student will not receive a failing grade.
Firings and New Jobs
If a student is fired early in a work term, s/he can find a new, self-developed job and successfully complete the work
term. The original grade of “F” remains on a student’s record, and the student must re-register for a new work term. The
new position must be at least 12 weeks in duration. Permission to complete a second work term within the work term
timeframe is dependent on the number of weeks required to complete the 42-week total (for the program) while
adhering to the minimum 12-week requirement. Also taken into consideration is what the student has learned from the
firing and that s/he will not repeat the actions that provoked the dismissal.
Strike/Layoffs
In the event of a strike or layoff, students are advised to report immediately to MCS. Whether to cross or to observe the
picket line will remain the decision of the student; however, MCS will advise students on the possible outcome of either
decision.
Quitting
A student will receive a failing grade if s/he quits a work term position. S/he may find a new job and have it count as a
work term only if the new position is for a minimum of 12 weeks (also dependent on the total 42 week requirement) and
is completed before the next study term commences. The original grade of “F” will remain on a student’s record, and
s/he must re-register for the work term.
Harassment
If students encounter a situation on work term that they think could be harassment they should contact MCS
immediately for advice, support and information. A student may also wish to discuss the situation with Dalhousie’s
Office of Human Rights, Equity and Harassment Prevention. 902.494.1137 www.hrehp.dal.ca
The Work Term Assignments Purpose of Work Term Assignments
Students are required to submit a work term assignment for each work term in order to receive academic credit for the
work term. The first work term assignment is a Career Portfolio. The second a work term assignment is an Analytical
Report. The third work term assignment is a Co-op Reflection & Career Plan. The process of learning how to prepare,
research, write and present a sound, professional report is a necessary component of all quality business degrees. Work
Term Reports encourage the development of written skills and give students an opportunity to explore and reflect on
the work environment.
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COMM 2801
First Work Term Assignment/Career Portfolio Requirements:
The Career Portfolio concept was developed by the university community to enhance Dalhousie’s undergraduate
students’ self-assessment skills and marketability. Through the Business Communication course, students are introduced
to the Career Portfolio concept and, with the help of their employer during their first work term, will complete a Career
Portfolio for evaluation. Career Portfolios are returned to students following evaluation. Students are encouraged to
continue the process of skill analysis, skill development and periodic updating of their portfolios throughout their
careers.
COMM 3801
Second Work Term Assignment/ Analytical Work Term Report:
A Work Term Report is required at the end of the second work term and must focus on a work-related topic. The Report
should document, in detail, the results of thorough research and analysis of a particular problem the employer or
industry faces. As outlined in the Analytical Report requirements, the Analytical Report must be reviewed and signed by
the employer.
Reports cannot be accepted from students not registered for the work term.
Final copies of the analytical report are treated as a final exam and are not returned to the student, but are kept on file
for six months and then destroyed.
COMM 3802
Third Work Term Assignment/ Reflective Report and Career Action Plan:
The Reflective Report and Career Action Plan is required at the end of the third work term. The Report documents, in
detail, the student’s reflection on the past three co-ops with specific interests in professional development, what was
learned, academic connection, before leading onto long term career and personal action plans.
Deadlines
Deadlines for proposals and assignments are on the Bachelor of Commerce Program website preceding each work term.
Submitting each Report (properly bound) by the required deadline and obtaining a passing grade (minimum satisfactory)
is a mandatory component of a completed work term. The stamped postal date is the recognized submittal date for
mailed reports and late reports will receive a grade of “F”, which will remain on a student’s record and transcript.
Grading of the Career Portfolio and Analytical Reports
A faculty member is assigned to mark and grade the Career Portfolio and Analytical Reports, and will handle all
questions, grading and submission of the reports. Students will be notified of the contact information and should discuss
with the faculty member the details of how to create the Career Portfolio and Analytical Report. Students will receive a
pass for an acceptable report and a fail for an unacceptable report. At the discretion of the Instructor, reports that are
close to acceptable may be offered a resubmit rather than a fail.
Resubmits
Students who do not obtain a passing grade but are offered the chance to resubmit will be required to re-register for the
work term and will be permitted to submit a new assignment within the following academic term. Failure to do so will
necessitate the student redoing the complete work term.
If the student chooses to continue working on the original assignment, the next submission will be considered a
resubmission (no additional submission will be allowed). If a student’s initial report is unsatisfactory, s/he can choose to
start over with a new topic, and this new report is considered the resubmit.
Bachelor of Commerce Co-operative Education Student Handbook © 2012-2013 P a g e | 25
Students are not permitted to sign a contract with an employer for the next work term until a passing grade is received
from the previous work term. Students will be required to repeat the entire work term if they do not meet the resubmit
date set for their Work Term Assignment.
Students wishing to appeal a final grade may do so by requesting a re-grading. The form is available at the Registrar’s
Office for a fee of $50, which is refunded if a grade is changed as a result of the appeal.
Bachelor of Commerce Co-operative Education Student Handbook © 2012-2013 P a g e | 26
Frequently Asked Questions Below are some frequently asked questions, and the department to which those questions should be addressed:
Questions The Office(s) to go to: Answer
Who should I talk to if I have
questions about choosing a
major, dropping a course, or if I
am in academic difficulty?
Undergraduate Advising
Office (UAO)
Suite 2086
Kenneth C. Rowe
Management Building
All questions and concerns regarding the academic
component of your degree should be referred to the
Undergraduate Advising Office.
What is the Job Posting
Database?
Management Career
Services (MCS)
Suite 2100
Kenneth C. Rowe
Management Building
An on-line tool that allows MCS to advertise co-op work
term jobs and maintain records on your work terms. Co-op
jobs are posted throughout the term immediately
preceding your work term. Instructions for setting up your
account and applying for jobs can be found on the MCS
website.
I have found my own work term
job. What do I do now? MCS
All work term opportunities that are not advertised on Job
Posting Database must be approved by MCS as being
suitable for a work term. Your employer must complete
the Self Developed Job Approval Form that can be
downloaded from the MCS website.
I have found a job
independently. Why do I have
to create an account in Job
Posting Database?
MCS
MCS uses the database to track all work term information,
not just to post positions. All students must activate their
account before a job can be approved.
What does registering for a
work term mean? UAO or MCS
You must register for each work term as you do for all
other classes. To do this, go to Dal Online and register for
COMM 2801 (first work term), COMM 3801 (second work
term) or COMM 3802 (third work term).
What is the work term report
and where do I find information
and instructions?
BCOMM website
Work term reports are the academic component of the
work term and one must be completed for each work
term. If you do not pass your work term report, you will
not pass your work term. A member of the School of
Business Faculty provides instruction for the report and the
marking. Instructions can be found at:
http://bcomm.management.dal.ca/Co-op_Work_Terms/
What is the minimum number
of weeks that I must work for
each work term?
MCS
You must work for at least 12 weeks each work term and
the job must be full time (at least 35 hours per week). The
cumulative total worked for all three work terms must be
at least 42 weeks.
Do I have to declare a major in
the Commerce Program? UAO
It is not compulsory for students to declare a major in the
Commerce Program; students can graduate with a general
Bachelor of Commerce degree.
How many non-Commerce
elective credits do I need for
graduation?
UAO
Commerce students need a total of 6 non-Commerce
(outside the Faculty of Management) half credits. Three
half credits at any level and three half credits must be at
the 2000 or above levels. Students also have two free
electives which can be either Commerce or non-Commerce
Can I still take courses while on
any of my work terms? UAO
Yes, but the limit is one half credit course because students
must be focused on their work terms rather than their
classes in order to achieve the skills they need.
Bachelor of Commerce Co-operative Education Student Handbook © 2012-2013 P a g e | 27
Frequently Used Phone Numbers
Department Phone Number Building on Campus Room Number
Undergraduate Advising
Office 902.494.3710 Kenneth C. Rowe Management Suite 2086
Management Career Services 902.494.1515 Kenneth C. Rowe Management Suite 2100
Commerce Society 902.494.2427 Kenneth C. Rowe Management Suite 2056
School of Business
Administration 902.494.7080 Kenneth C. Rowe Management Suite 4110
MBA (General Info) 902.494.1814 Kenneth C. Rowe Management Suite 2127
Centre for Family Business
and Regional Prosperity 902.494.3986 Kenneth C. Rowe Management Suite 5000
Centre for International
Trade and Transportation 902.494.6553 Kenneth C. Rowe Management Suite 2054
Counseling Services 902.494.2081 Student Union 4th Floor
Health Services 902.494.2171 Howe Hall 6230 Coburg Road
Campus Copy 902.494.5185 Student Union Basement
Student Services 902.494.3077 Killam Library Room G28
Student Community Services
(Housing) & DalCard Office 902.494.1054 1443 Seymour Street (House) 1st Floor
Dalplex 902.494.3372 Dalplex 6260 South Street
Registrar’s Office 902.494.2450 Henry Hicks Room 133
Awards 902.494.1432 Henry Hicks Room 133
Financial Aid 902.494.2416 Henry Hicks Room 133
Student Accounts 902.494.3998 Henry Hicks Basement, Room 29