b2bgateway edi solutions for working with a 3pl · b2bgateway edi solutions for working with a 3pl...

B2BGATEWAY EDI SOLUTIONS FOR WORKING WITH A 3PL

Jon Bellemore and Louisa GoodingB2BGateway EDI Services

TODAY’S PRESENTERS AND AGENDA

2CLOUD-BASED, FULLY-INTEGRATED EDI FOR ECOMMERCE PLATFORMS | B2BGATEWAY.NET

Jon BellemoreSales & Digital Marketing

Today’s Topics

What is EDI?

What is a 3PL?

EDI and 3PL Communication

Example of 3PL Data Flows

Popular Warehouse/3PL EDI Transactions Sets

Integration with Accounting Software/ERP

GS1/UCC-128 Labels

Advantages of using EDI with a 3PL

Client Focus – Red Star Traders

Customer Service

Questions and Answers

Thank you for attending

401-491-9595 x 5

[email protected]

Louisa GoodingDirector of Sales & Strategic

Relationships

WHAT IS EDI? IT SOUNDS SIMPLE…

RETAILER

3PL

END USER

EDI (Electronic Data Interchange) is defined as the structured transmission of data betweenorganizations by electronic means. It is used to transfer electronic documents such as Purchase Orders,Invoices, Advance Shipping Notices (ASNs), Inventory Updates, and many more from one computersystem to another, i.e. from one trading partner to another trading partner.

AccountingSoftware

or ERP


BUT IT CAN BE VERY COMPLEX

Each trading partner specifies their required communication method and which documents theyrequire to complete EDI transactions. This can make the EDI process very complex as illustrated below.

AS2

VAN

FTP

FTPS

AS2 Server AS2 Software X-12 Ver. 5010Encryption Software

Annual LicensingSoftware Certification

VanSoftware

Mailbox Setup Mailbox Fees X-12 Ver.4040

Mapping Tools

Modem Phone

FTPServer

FTPSoftware

SoftwareCredential

X-12 Ver.4010

Mapping Tools

ConsultantFees

FTPSSoftware

EncryptionSoftware

SoftwareCertificate

X-12 Ver.3040

Mapping Tools

ConsultantFees

END USER

AS2 Server AS2 Software X-12 Ver. 5010Encryption Software

Annual LicensingSoftware Certification

VanSoftware

Mailbox Setup Mailbox Fees X-12 Ver.4040

Mapping Tools

Modem PhoneFTP

ServerFTPSoftware

SoftwareCredential

X-12 Ver.4010

Mapping Tools

ConsultantFees

FTPSSoftware

EncryptionSoftware

SoftwareCertificate

X-12 Ver.3040

Mapping Tools

ConsultantFees

ConsultantFees

ConsultantFees

B2BGATEWAY MAKES IT EASY FOR YOUAS2

VAN

FTP

FTPS

END USER

ConsultantFees

ConsultantFees


AccountingSoftware

or ERP

AccountingSoftware

or ERP

WHAT IS A 3PL?

What is a 3PL?

A 3PL is a third party logistics provider that provides services to its customers of outsourced (or "third party") logistics services for part, or all of their supply chain management functions.

3PL’s typically specialize in integrated operation, warehousing and transportation services that can be scaled and customized to customers' needs based on market conditions and the demands and delivery service requirements for their products and materials.

Sometimes these services go beyond logistics and include value-added services related to the production or procurement of goods.


HOW CAN EDI HELP 3PL COMMUNICATIONS?

Through EDI and full integration with your Accounting Software/ERP solution, B2BGateway can help you communicate with your 3PL to:

1. Inform the 3PL of new orders (EDI 940) and get them to ship the goods direct to the correct Distribution Centre or Store

2. Receive confirmation (EDI 945) from your 3PL that the goods have been shipped so that you can bill your customer

3. B2BGateway can convert the Warehouse Ship Advice (EDI 945) received from your 3PL and send an Advance Ship Notice (EDI 856) to your customer to let them know the goods are en-route and when they will arrive


EXAMPLE OF A TYPICAL EDI DATA FLOW WHEN USING A 3PL


INSERT 3PL EDI DATA FLOW DIAGRAM HERE

POPULAR 3PL/WAREHOUSE EDI TRANSACTION SETS


EDI 856 Advance Ship Notice: This can be sent from the client or the warehouse to let the trading partner know the goods have been shipped and when and where to expect delivery.EDI 940 Warehouse Shipping Order: Is used to advise the warehouse that a shipment is to be made to the designated "ship to" on the behalf of the client; it also provides detailed information concerning a warehouse shipment. EDI 943 Warehouse Stock Transfer Shipment Advice: The transaction set can be used by a client to advise the recipient that a transfer shipment has been made. This transaction set provides a receiving location with detailed information concerning product being shipped to that location.EDI 944 Warehouse Stock Transfer Receipt Advice: This transaction set provides the client with detailed information concerning product that has been received.EDI 945 Warehouse Shipping Advice: The transaction set can be used by the warehouse to advise the client that shipment was made. It is used to reconcile order quantities with shipment quantities.EDI 947 Warehouse Inventory Adjustment Advice: The transaction set can be used to inform a warehouse/client of a quantity or status change to inventory records. This transaction set provides detailed information concerning the internal adjustments which occur between a warehouse and a client.

INTEGRATION WITH ACCOUNTING SOFTWARE/ERP

B2BGateway's cloud based EDI solutions can fully integrate with most leading accounting software or ERP solutions.

Having full integration removes the need to re-key data, thus cutting down on labor resources and substantially reducing the risk of errors and chargebacks with your trading partners.


GS1/UCC-128 BARCODE LABELS


In today’s business environment, GS1-128 (formerly known as UCC-128) labels have become a necessary part of the criteria in order for vendors to do business with different trading partners.

GS1-128 labels are affixed to each carton and/or pallet and provide information about a particular shipment. This label alerts the trading partner about shipment information such as who

the vendor is, carton content, store ship to location,etc., and is a mix of both human readable as well asscan-able information. The GS1-128 label on everycarton is scanned at its destination location andinformation usually is tied to an Advance Ship Notice(ASN) that has already been transmitted via EDI to thetrading partner.

After a small initial set up fee there is no charge for theclient or the 3PL to use the B2BGateway.Net website togenerate or print GS1-128 labels.

ADVANTAGES OF COMMUNICATING THROUGH EDI WITH YOUR 3PL


Automation: EDI, through its computer to computer technology, automates the entire business document (EDI transaction set flow). There is no need for human intervention and this can greatly reduce your labor costs.

Error Reduction: By not having to re-key data, this greatly reduces the potential for human error and can save your organization from costly chargebacks imposed by your trading partners for poor data.

Scalability: Communicating through EDI with your 3PL allows you to scale easily for spikes in seasonal markets, e.g. Christmas as you do not have to employ extra staff to manually key or transmit the extra orders and billing.

Speed: By communicating electronically, your orders and dispatch can be dealt with more efficiently and much faster by your 3PL. This in turn helps your organization to get paid faster and reduce your 'order to payment' cycle.

CLIENT FOCUS – RED STAR TRADERS


“As an organization that trades with a myriad of large, multiple stores and online retailers, being EDI compliant is essential to our business. Being able to add B2BGateway’s NetSuite EDI functionality to our 3PL, CEVA Logistics, has helped us automate our supply chain further, speed up our processes and greatly reduce human errors associated with manual data entry.”

Bill Apgood, VP, Red Star Traders

As Red Star Traders business rapidly grew and with the addition of new retail trading partner relationships with Walmart, Home Depot, JC Penny, Amazon, Bed Bath Beyond, to name but a few, Red Star decided to outsource their warehouse and shipping needs to third party logistics provider (3PL) CEVA Logistics. The problem was, with so many new relationships and so many new orders, what was going to be the most efficient, cost effective and error free way to communicate with CEVA Logistics.

Red Star decided to use B3BGateway’s EDI solutions to send EDI 940’s (warehouse ship orders) to CEVA and receive back EDI 945’s (warehouse ship advice) that would go straight into their NetSuite system. This not alone allowed Red Star fulfill the order, but B2BGateway could connect CEVA with all Red Star’s retail customers as well so that all data and document flows in the supply chain were fully automated and error free.

B2BGateway has been providing excellent customer service to all of our clients since 1999 and we willcontinue to do so in the future.

THE B2B DIFFERENCE – FIRST CLASS CUSTOMER SERVICE

Available Support

• Setup phase dedicated project manager

• Rapid Response Team available for when issues need immediate attention.

• Support is available 24/7 all year long and in your time zone.

• These support features are included in the monthly fee at no extra cost.

B2BGateway has developed two new teams tohelp clients with setting up and maintainingtheir trading partner relationships.

These new teams have been established atB2BGateway in order to reduce response timesand decrease relationship setup times. The newRapid Response Team, known as RRT, hasbrought the average response time down to2:46 (two hours and forty six minutes) and thenew setup team has decreased setup times by45%.


QUESTIONS AND ANSWERS

Ask any questions you’d like!

Jon and Louisa are here to answer all your

questions and afterwards are available at

401-491-9595 or [email protected]


mailto:[email protected]

W W W . B 2 B G A T E W A Y . N E T | 4 0 1 - 4 9 1 - 9 5 9 5 | S A L E S @ B 2 B G A T E W A Y . N E T

United States

+1 401 491 9595

[email protected]

Denmark

+45 22 23 99 88

Australia

+61 29007 2497

United Kingdom

+44 208 1230041

Ireland

+353 61 708533

b2bgateway edi solutions for working with a 3pl · b2bgateway edi solutions for working with a 3pl...

Documents