ayes: mr. curtis, mrs. davis, mrs. defabio, mr. felber and ...that the twinsburg board of education...

2020 RECORD OF PROCEEDINGS 7

Minutes of REGULAR Meeting January 08, 2020

The Twinsburg City School District Board of Education met in REGULAR session on the above

date at the Twinsburg High School L-Pod Large Conference Room, 10084 Ravenna Rd,

Twinsburg, Ohio, at 7:14 p.m. The following Board Members were present: Mr. Curtis

(President) Mrs. Davis (Vice-President), Mrs. DeFabio, Mr. Felber and Mrs. Gordon. Recordings

of the Board of Education meeting are made as part of the official record and are kept at the Board

Office. Video recordings and Board approved Minutes are available on the District’s web site.

Mr. Curtis, presiding, called the meeting to order.

20-035 Amend Agenda

Mr. Curtis moved and Mrs. Gordon seconded that the Twinsburg Board of Education

Amend the Agenda and Remove Item J-17.

Ayes: Mr. Curtis, Mrs. Davis, Mrs. DeFabio, Mr. Felber and Mrs. Gordon.

The Board President declared the motion approved.

20-036 Tax Budget

Mr. Felber moved and Mrs. DeFabio seconded that the Twinsburg Board of Education,

Summit County, Ohio, reviewed and approved the Tax Budget for the Twinsburg City

School District for the Fiscal Year commencing July 1, 2020. See pages 13-26



Mr. Felber moved and Mrs. Davis seconded that the Twinsburg Board of Education adopt

resolutions 20-041 to 20-043.

20-037 Employment

That the Twinsburg Board of Education accepts the Certificated/Licensed Personnel and/or

contract recommendations detailed in the attached Exhibit as per the dates, terms, and

other applicable conditions specified, pending satisfactory ORC background check.

ADMINISTRATIVE SUBSTITUTE – Certificated Staff Recommendation

Name Certification/Licensure Effective Daily Rate

Teringo, Louise Principal K-8 License

Principal 7-12 License 1/06/2020 $345.00/day

20-038 Employment

That the Twinsburg Board of Education accepts the Classified Personnel and/or contract

recommendations detailed in the attached Exhibit as per the dates, terms, and other

applicable conditions specified, pending satisfactory ORC background check.

ADMINISTRATIVE CONTRACT Classified Staff Recommendations

Name Position Bldg. Effective Notes

Desmond, Mark Transportation

Supervisor

Transpor-

tation 1/11/2020

Originally approved on 12/11/19. Confirmation of

effective date; Two-Year Limited Contract, 260

days, prorated for 2019/2020; compensation

commensurate with Administrative Salary Schedule;

replacing Adam House who resigned.



CONTRACTS Classified Staff Recommendations

Name Position Bldg. Rate Effective Notes

Preisendorfer,

Cheryl

Administrative

Assistant to the

Business Manager

BOE Office Step 15,

$30.41/hr. 1/06/2020

260-day contract, prorated for the

2019/2020 school year; eight (8)

hours per day; replaces C. Roberts

who previously resigned.

LEAVE OF ABSENCE Classified Staff Recommendations

Name Position Bldg. Effective Days Notes

Graham, Janice Bus Driver Transpor

-tation

1/08/2020 &

1/09/2020 2 days

Authorized unpaid leave

per the Superintendent

Johnson, Tania Administrative

Assistant THS

1/07/2020 –

1/09/2020 3 days



Jones, Nina Bus Driver Transpor

-tation

1/08/2020 &

1/09/2020 2 days



Shula, Christy Library Assistant Bissell 4/30/2020 &

5/01/2020 2 days



Smoak, LaVeisha Instructional

Assistant Dodge

1/30/2020 –

2/03/2020 2.5 days



0.5 day – 1/30/2020

1 day – 1/31/2020

1 day – 2/03/2020

RESIGNATIONS Classified Staff Recommendations

Name Position Bldg. Effective Notes

Preisendorfer,

Cheryl

Secretary to the

Director of Curriculum BOE Office 1/06/2020

Contingent upon approval as Administrative

Assistant to the Business Manager.

20-039 Employment

That the Twinsburg Board of Education accepts the Supplemental Contract

recommendations detailed in the attached Exhibit as per the dates, terms, and other

applicable conditions specified, pending satisfactory ORC background check.

EXTRACURRICULAR

Name Contract Bldg. Effective % of Base

Dostall, Samantha Varsity Head Softball Coach THS 2019/2020 14.00%


The Board President declared the motions approved.



20-040 Second Reading – By Laws

Mr. Felber moved and Mrs. Davis seconded that the Twinsburg Board of Education

approves the first reading of the following revised Board of Education policies-bylaws:

0100 Revised Policy Definitions (Bylaws)

0160 Revised Policy Revised Bylaw – 0164 (Bylaws)

0160 Revised Policy Revised Bylaw – 0165.1 (Bylaws)






0130 Revised Policy Revised Bylaw – 0131 Functions (Bylaws)

0140 Revised Policy Revised Bylaw – 0141.2 Conflict of Interest (Bylaws)



Mrs. Davis moved and Mrs. DeFabio seconded that the Twinsburg Board of Education

adopt resolutions 20-041 to 20-053.

20-041 Policy – Second Reading

That the Twinsburg Board of Education approves the first reading of the following new

and revised Board of Education policies:

1240.01 Revised Policy Non-Reemployment of the Superintendent (Administration)

6320 Revised Policy Purchasing and Bidding (Finances)

6325 Revised Policy Procurement – Federal Grants/Funds (Finances)

6423 Revised Policy Use of Credit Cards (Finances)

6605 Revised Policy Crowdfunding (Finances)

7540 Revised Policy Technology (Property)

7540.02 Revised Policy Web Accessibility, Content, Apps, and Services (Property)

7540.04 Revised Policy Staff Technology Acceptable Use and Safety (Property)

7544 New Policy Use of Social Media (Property)

8141 Revised Policy Mandatory Reporting of Misconduct by Licensed Employees (Operations)

8400 Revised Policy School Safety (Operations)

8403 New Policy School Resource Officer (Operations)

8500 Revised Policy Food Services (Operations)

20-042 ORES/OPES Evaluator

That the Twinsburg Board of Education approves administrator Andrea Walker as a

credentialed evaluator for the purpose of the Ohio Teacher Evaluation System (OTES) and

Ohio Principal Evaluation System (OPES) evaluations.

20-043 Adoption - Curriculum

That the Twinsburg Board of Education approves and adopts the Social Emotional

Learning Standards. The adoption was approved at the Curriculum/Technology Meeting

on December 9, 2019.


That the Twinsburg Board of Education approves and adopts the revised Music Production

and Design Course of Study. The adoption was approved by the District Curriculum/

Technology Committee on December 9, 2019.




That the Twinsburg Board of Education approves and adopts of the revised Advanced

Vocal Performance Techniques Course of Study. The adoption was approved by the

District Curriculum/Technology Committee on December 9, 2019.

20-046 CC+ with TriC

That the Twinsburg Board of Education approves the revised College Credit Plus

Memorandum of Understanding between Cuyahoga Community College and the

Twinsburg City School District for the 2019/2020 School Year.

20-047 OSBA Membership

That the Twinsburg Board of Education approves the 2020 Membership with the Ohio

School Boards Association, and annual subscriptions for “OSBA Briefcase” and “School

Management News” at a cost of $8,317.

20-048 OSBA Legal Assistant Fund

That the Twinsburg Board of Education approves the Ohio School Boards Association,

Legal Assistance Fund Consultant Service Contract for the calendar year 2020 at a cost of

$250.00.

20-049 SLP - Mentor

That the Twinsburg Board of Education approves Speech-Language Pathologist Sarah

Quartieri for a 3.00% supplemental contract, prorated for the 2019/2020 school year, to

serve in the role of mentor to provide support and formative assistance for a Speech

Language Pathologist new to the profession who is required to complete a Speech-

Language Pathology Clinical Fellowship as a licensure requirement

20-050 Job Description

That the Twinsburg Board of Education approves the revised Job Description for the

Secretary to the Director of Curriculum.

20-051 Sub Wage Rates

That the Twinsburg Board of Education approves the following increases for the following

substitute hourly classifications, effective January 1, 2020 due to the minimum wage

increase:

Classification New Hourly Rate Classification New Hourly Rate

Secretary $9.15 Instructional Assistant $9.15

Custodian/Janitor/ $10.90 Mechanic $14.65

Maintenance $10.90 Bus Driver $15.99

20-052 Overnight Trip

That the Twinsburg Board of Education approves a Proposal for an Overnight/Extended

Student Trip for the Great Expectations Show Choir students from Twinsburg High School

to travel to Decatur, Illinois for the Mt. Zion Show Choir Invitational on January 17, 2020

and returning on January 19, 2020. The cost of the trip will be paid for by the students

with financial assistance provided by the Twinsburg Vocal Music Boosters



20-053 Fallon Research Agreement

That the Twinsburg Board of Education approves a Research Authorization Agreement

with Fallon Research & Communications, Inc. to conduct a community phone survey

regarding the Conceptual Legacy Project, at a cost of $15,000.00. This is a General Fund

expenditure.


The Board President declared the motions approved.

20-054 Approve Updated – By Laws


approves the revised Board of Education policies-bylaws:

0100 Revised Policy Definitions (Bylaws)








0130 Revised Policy Revised Bylaw – 0131 Functions (Bylaws)

0140 Revised Policy Revised Bylaw – 0141.2 Conflict of Interest (Bylaws)



20-055 Approve Updated – Policies


approves the new and revised Board of Education policies:

1240.01 Revised Policy Non-Reemployment of the Superintendent (Administration)

6320 Revised Policy Purchasing and Bidding (Finances)

6325 Revised Policy Procurement – Federal Grants/Funds (Finances)

6423 Revised Policy Use of Credit Cards (Finances)

6605 Revised Policy Crowdfunding (Finances)

7540 Revised Policy Technology (Property)

7540.02 Revised Policy Web Accessibility, Content, Apps, and Services (Property)

7540.04 Revised Policy Staff Technology Acceptable Use and Safety (Property)

7544 New Policy Use of Social Media (Property)

8141 Revised Policy Mandatory Reporting of Misconduct by Licensed Employees (Operations)

8400 Revised Policy School Safety (Operations)

8403 New Policy School Resource Officer (Operations)

8500 Revised Policy Food Services (Operations)





20-056 EXECUTIVE SESSION Mr. Curtis moved and Mrs. DeFabio seconded that the Twinsburg Board of Education meet in Executive Session at 8:22 p.m. to discuss the employment, and compensation of public employees, as per Board of Education Policy #0166 (A), to update the Board regarding an investigation of charges against a student, as per Board of Education Policy #0166 (B); and, to review negotiations with public employees concerning their compensation or other terms and conditions of employment per Board of Education Policy #0166 (E)



The Board reconvened from Executive Session at approximately 9:12 p.m.

The following members were present:

Mr. Curtis, Mrs. Davis, Mrs. DeFabio, Mr. Felber and Mrs. Gordon.

20-057 Adjournment

Mr. Curtis moved and Mr. Felber seconded that the Twinsburg Board of Education adjourn

at 9:13 p.m.


The Board President declared the meeting adjourned.

President of the Board Treasurer



TWINSBURG CITY

SCHOOL DISTRICT

TAX BUDGET - ORC 5705.281

For Fiscal Year

Commencing July 1, 2020

FOR PRESENTATION

AT THE

JANUARY 08, 2020

REGULAR BOARD MEETING

TRADITION OF EXCELLENCE

Prepared by

Martin Aho

Treasurer



TAX BUDGET

The Tax Budget is a document required by Ohio Revised Code Section 5705.28 so that

the County Budget Commission may set millage rates for taxing entities.

A school district is required to approve a tax budget for the succeeding year, before January 15 each year and

submit it to the County Tax Commission. The Tax Commission will review this document and use it to set

millage for the coming year.

The Tax Budget is the first step in the budgetary process and is designed only for setting millage by the County

Budget Commission. As part of this process the county will send the school district a Tax Schedule and an

Official Certificate of Estimated Resources. The main purpose of these documents is to list the existing levies,

the effective millage and assessed property values in each class.

Historically, the value of housing and commercial property has increased. However, the Housing Market/Home

Mortgage collapse of 2008/2009, housing values actually declined adding to the complexity of the budget

process. The County must take into consideration the effect of the current economic climate on the assessed

property value duplicate while setting the rates.

Subsequently, the Board of Education will pass a resolution authorizing the County to collect the necessary tax

levies as determined by the Budget Commission. Then the School District is to certify the levies to the County

Fiscal Officer/Auditor by April 1st unless a later date is approved by the County. Close to the end of June the

Board will be presented with a Temporary Appropriations Measure and generally in September the Board adopts

the Permanent Appropriations Measure.

The General Fund budget presented here takes into consideration the most current Five-Year forecast. Differences

result in fund groupings and efforts to set millage at the most favorable levels permitted by law. The Bond

Retirement Fund numbers are based on the principal and interest due plus any associated Collection fees. The

Permanent Improvement Fund is based on the available tax dollars projected for this fund.

The last column on Schedule 1 labeled Tax Year 2019/ Collection Year 2020 Estimated Gross $ Amount from

Levy has been reduced over time by the amount equal to the lost tangible personal property tax collections. The

State of Ohio enacted legislation, HB66, that has eliminated the tax businesses pay on tangible personal property.

This effectively eliminated a source of approximately twenty-five percent of Twinsburg School District's

revenues.

This column has been relatively flat over the past several years due to the lack luster growth in the real estate

markets. Additionally, HB 920 limits general current expense levies and emergency levies are set at a specific

dollar amount and do not increase.

All other funds are based on historical numbers only. There are no guarantees that any fund including grant funds

will continue at the same dollars into the future. Past results are no indication of future performance. These funds

could experience reductions or increases in allocations. Also, the number of grants could decrease or increase

depending on the state and federal budgets.

In summary - the millage is set by the County Tax Commission and we make a concerted effort to mix a little

optimism with the estimated amount of tax revenue the school district will receive. This document should not be

viewed as a stand-alone document but must be viewed as an integral part of the entire budgetary process.

Martin Aho, Treasurer



GUIDELINES FOR COMPLETING THE

ALTERNATIVE TAX BUDGET INFORMATION

SCHEDULE I

The general purpose of schedule 1 is to meet the requirement of Ohio Revised Code (ORC) Section 5705.04 which requires the taxing authority of each subdivision to divide the taxes levied into separate levies. Utilize the Summit County Budget Commission Certification of Tax Levy Estimate issued by the budget commission for the current year, and add any approved new levies.

In column I list the fund that will receive property tax revenue amount shown across, in column IX. In column II purpose refers to the following terms: current expenses, debt service, and permanent improvement. In column IX, identify the gross amount of property tax revenue requested from each levy.

SCHEDULE 2

The general purpose of schedule 2 is to demonstrate the need to produce property tax revenues to cover the estimated expenditures for the "tax year/collection year" involved.

ORC Section 5705.341 states in part; Nothing in this section or any section of the ORC shall permit or require the levying of any rate of taxation, whether within the 10 mill limitation or whether the levy has been approved by the electors, the political subdivision or the charter of a municipal corporation in excess of such 10 mill limitation, unless such rate of taxation for ensuing fiscal year is clearly required by a budget properly and lawfully adopted under this chapter or by other information required per ORC 5705.281."

Property Taxes include real estate taxes, public utility personal property taxes, homestead and rollback amounts.

Personal Property Tax Reimbursements include public utility personal property and tangible personal property reimbursement amounts.

Total Expenditures: all expenditure line items and transfers-out.

SCHEDULE 3

The general purpose of schedule 3 is to produce an Official Certificate of Estimated Resources for funds that do not receive property tax revenue.

SCHEDULE 4 The general purpose of schedule 4 is to provide inside millage for debt service. The basic security for payment of general obligation debt is the requirement of the levy of ad valorem property taxes within the 10 mill limitation imposed by Ohio law. Ohio law requires a levy and collection of ad valorem property tax to pay debt service on general obligation debt as it becomes due, unless that debt service is paid from other sources.

SCHEDULE 5 The general purpose of schedule 5 is to provide for the proper amount of millage to cover debt service requirements on voted bond issues. Major capital improvement projects are sometimes financed through the use of voted bonds. The taxing authority seeks voter approval for issuance of general obligation bonds and for the levy of property taxes outside the indirect debt limitation in amounts sufficient to make required payments on those bonds.

To determine the proper amount of millage required for voted debt service the budget commission is required to take into consideration the beginning estimated cash balance in the debt service fund for the "tax year/collection year" involved, in addition to the debt payment amounts.

SCHEDULE 6 The general purpose of schedule 6 is to properly account for tax anticipation notes. See schedule 6 for more details.



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SCHEDULE 6

Name Of Name Of

Tax Anticipation Tax Anticipation

Note Issue Note Issue

Amounts Required to Meet Budget Year Principal

and Interest Payments:

Principal Due

Principal Due Date

Interest Due

Interest Due Date

Interest Due

Interest Due Date

Total

Name of the Special Debt Service Fund

Amounts to be Apportioned to Debt Service on

the Following Budget Year Settlements:

August 2019 Real Estate

February 2020 Real Estate

Total

Name Of Fund To Be Charged

TAX ANTICIPATION NOTES

Tax anticipation notes are issued in anticipation of the collection of the proceeds of a property tax levy. The

amount of money required to cover debt service must be deposited into a bond retirement fund, from collections

and distribution of the tax levy, in the amounts and at the times required to pay those debt charges as provided in

the legislation authorizing the tax anticipation notes. (ORC Section 133.24)

The appropriation to the fund which normally receives the tax levy proceeds is limited to the balance available after

deducting the amounts to be apportioned to debt service.

After the issuance of general obligation securities or of securities to which section 133.24 of the ORC applies, the

taxing authority of the subdivision shall include in its annual tax budget, and levy a property tax in a sufficient

amount, with any other monies available for the purpose, to pay the debt charges on the securities payable from

property tax. (ORC Section 133.25)

ayes: mr. curtis, mrs. davis, mrs. defabio, mr. felber and ...that the twinsburg board of education...

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