ax 2012 data export (gdpdu) definitions guidelines · pdf fileax 2012 data export (gdpdu)...

AX 2012 Data export (GDPdU) definitions guidelines by Anke Hampel

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Contents

Introduction ..................................................................................................................................................... 2

Pre-Requisites ................................................................................................................................................ 3

Create Table export definition .............................................................................................................. 4

Tax codes ............................................................................................................................................................. 4

Data export for Tax codes ............................................................................................................................. 6

Create Table export definition ............................................................................................................ 10

Sales Tax Transactions ................................................................................................................................. 10


Fixed assets ...................................................................................................................................................... 12


Fixed assets transactions ............................................................................................................................. 14


Customer master data .................................................................................................................................. 16


Customer transactions .................................................................................................................................. 18


Inventory item ................................................................................................................................................. 20


Inventory item transactions ....................................................................................................................... 22


Vendor master data ....................................................................................................................................... 24


Vendor transactions ....................................................................................................................................... 26


Employee details ............................................................................................................................................. 28


Ledger accounts .............................................................................................................................................. 31


Ledger Transactions ....................................................................................................................................... 34

Additional information ................................................................................................................................... 36


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Introduction

Companies in Germany and Austria have the legal requirement to provide an export of financial

data in a machine readable form. This whitepaper contains a description to define a standard

export definition.

Data of all transactions and master data from a fiscal year needs to be provided to auditors within

a reasonable time frame. The data needs to be collected in a file format, to import this data in the

auditors test environment. This procedure is controlled by the tax authorities.

Required exported data set can be different depending on audit needs. A default set of exported

data would include following master data and transaction tables:

Fixed assets master data

Fixed assets transactions

Customer master data

Customer transactions

Item master data

Item transactions

Vendor master data

Vendor transactions

Main accounts

Ledger transactions

Tax codes

Tax Transactions


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Pre-Requisites Following the next steps is needed for the option ‘Data export’ to appear in the menu of AX 2012

1. Click Organization administration > Setup > Organization > Legal entities

2. Select Company > Addresses > Edit

3. Validate country is Germany

4. Click Bank account detail tab

5. Enter an individual Bank account, is a basic requirement for tables to export for one legal

entity only


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Create Table export definition Follow these steps to create Data export and launch Microsoft Dynamics AX 2012.

Tax codes 1. Click General ledger > Periodic > Data export > Data export definition groups

2. Click New

3. Enter a name for the definition group, such as GDPdU, or else, and enter a description

4. Save by using Ctrl+S

5. Click Data export tables

6. Enter the name and description of the Data export table that you are creating

7. Click Data export fields

8. Select from All tables ‘TaxTable’ from upper left grid

9. Click Button Next

10. Create new line using Ctrl+N

11. Enter a name in Data export field and Description (Tax code), select TaxTable in Table

column; choose TaxCode in Field > create new line using Ctrl+N


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12. Enter a name in Data export field and Description (Tax code name), select TaxTable in Table

column; choose TaxName in Field > create new line using Ctrl+N

13. Enter a name in Data export field and Description (Percentage/amount), select TaxTable in

Table column; choose Method = showTaxValue

14. Click Button Finish


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Create data export

Data export for Tax codes 1. Click General ledger > Periodic > Data export > Data export 2. The wizard for exporting GDPdU data appears 3. Click Button Next to continue

4. Enter Definition group; From date and To date



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6. Enter Data version 1.0 and a comment

7. Data export version is 1.1

8. Load DTD file, it is located in C:\Program Files (x86)\Microsoft Dynamics AX\60\Client\Bin\

gdpdu-01-08-2002.dtd

9. Export path, is the path or your choice to be saved to

10. Fill in Name of data media

11. Enter Capacity of data media 1000

12. Expected XML file length is 500




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Result

2 Folders are created (test cee 1 and test cee 2)

INDEX.XML


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TaxCodes.TXT


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Sales Tax Transactions 1. Click General ledger > Periodic > Data export > Data export definition groups

2. Select definition group created before


4. Enter the name and description of the Data export table which you are creating


6. Select from All tables ‘TaxTrans’ in upper left grid

7. Select ‘TaxTable’ in ‘Tables related to the selected tables’ in the lower left grid, move it to

the right grid by clicking on the button ‘>‘



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9. Create new lines using Ctrl+N

10. Enter a names in Data export field and Description

11. Select tables, fields and methods as shown below


VATTransactions.txt


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Fixed assets 1. Click General ledger > Periodic > Data export > Data export definition groups





6. Select from All tables ‘AssetTable’ in upper left grid

7. Select ‘AssetGroup’ in ‘Tables related to the selected tables’ in the lower left grid, move it to




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FixedAssetsMasterData.txt


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Fixed assets transactions 1. Click General ledger > Periodic > Data export > Data export definition groups





6. Select from All tables ‘AssetTrans’ in upper left grid

7. Select ‘AssetBookTable’ in ‘Tables related to the selected tables’ in the lower left grid, move

it to the right grid by clicking on the button ‘>‘



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FixedAssetsTransactions.txt


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Customer master data 1. Click General ledger > Periodic > Data export > Data export definition groups





6. Select from All tables ‘CustTable’ in upper left grid

7. Select ‘CustGroup’ in ‘Tables related to the selected tables’ in the lower left grid, move it to


8. Select ‘DirPartyTable’ in ‘Tables related to the selected tables’ in the lower left grid, move it

to the right grid by clicking on the button ‘>‘



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CustomerMasterData.txt


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Customer transactions 1. Click General ledger > Periodic > Data export > Data export definition groups





6. Select from All tables ‘CustTrans’ in upper left grid



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CustomerTransactions.txt


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Inventory item 1. Click General ledger > Periodic > Data export > Data export definition groups





6. Select from All tables ‘InventTable’ in upper left grid

7. Select ‘EcoResProduct’ in ‘Tables related to the selected tables’ in the lower left grid, move it


8. Select ‘EcoResProductTranslation’ in ‘Tables related to the selected tables’ in the lower left

grid, move it to the right grid by clicking on the button ‘>‘



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InventoryItem.txt


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Inventory item transactions 1. Click General ledger > Periodic > Data export > Data export definition groups





6. Select from All tables ‘InventTrans’ in upper left grid

7. Select ‘InventTransOrigin’ in ‘Tables related to the selected tables’ in the lower left grid,

move it to the right grid by clicking on the button ‘>‘



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ItemTransactions.txt


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Vendor master data 1. Click General ledger > Periodic > Data export > Data export definition groups





6. Select from All tables ‘VendTable’ in upper left grid

7. Select ‘VendGroup’ in ‘Tables related to the selected tables’ in the lower left grid, move it to


8. Select ‘DirPartyTable’ in ‘Tables related to the selected tables’ in the lower left grid, move it




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VendorMasterData.txt


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Vendor transactions 1. Click General ledger > Periodic > Data export > Data export definition groups





6. Select from All tables ‘VendTrans’ in upper left grid



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VendorTransactions.txt


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Employee details 1. Click General ledger > Periodic > Data export > Data export definition groups





6. Select from All tables ‘HcmWorker’ in upper left grid

7. Select ‘DirPerson’ in ‘Tables related to the selected tables’ in the lower left grid, move it to


8. Select ‘DirNameName’ in ‘Tables related to the selected tables’ in the lower left grid, move it


9. Select ‘HcmPersonPrivateDetails’ in ‘Tables related to the selected tables’ in the lower left


10. Select ‘HcmWorkerTitle’ in ‘Tables related to the selected tables’ in the lower left grid, move

it to the right grid by clicking on the button ‘>‘

11. Select ‘HcmTitle’ in ‘Tables related to the selected tables’ in the lower left grid, move it to the

right grid by clicking on the button ‘>‘

12. Select ‘LogisticsLocation’ in ‘Tables related to the selected tables’ in the lower left grid,


13. Select ‘LogisticsPostalAddress’ in ‘Tables related to the selected tables’ in the lower left




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Note: There are certain fields in HcmWorker and related tables, which cause that the

employee record is not exported when these fields are empty. Employee status

attribute was depreciated in AX 2012. It was replaced by start/end dates and these

fields can be used instead of employed/terminated status.


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Employee.txt


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Ledger accounts 1. Click General ledger > Periodic > Data export > Data export definition groups





6. Select from All tables ‘LedgerChartOfAccounts’ in upper left grid

7. Select ‘MainAccount in ‘Tables related to the selected tables’ in the lower left grid, move it to


8. Select ‘Ledger in ‘Tables related to the selected tables’ in the lower left grid, move it to the

right grid by clicking on the button ‘>‘

9. Select ‘CompanyInfo in ‘Tables related to the selected tables’ in the lower left grid, move it


10. Select ‘BankAccountTable in ‘Tables related to the selected tables’ in the lower left grid,




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Note: Due to the shared chart of accounts the data exported for ledger accounts will

appear for all companies. Entering CompanyInfo and BankAccountTable prevents this

and shows data for one company only.


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LedgerAccounts.txt


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Ledger Transactions 1. Click General ledger > Periodic > Data export > Data export definition groups





6. Select from All tables ‘GeneralJournalAccountEntry’ in upper left grid

7. Select ‘GeneralJournalEntry in ‘Tables related to the selected tables’ in the lower left grid,


8. Select ‘LedgerEntryJournalizing in ‘Tables related to the selected tables’ in the lower left


9. Select ‘DimensionAttributesValueCombination in ‘Tables related to the selected tables’ in

the lower left grid, move it to the right grid by clicking on the button ‘>‘

10. Select ‘TransactionLog in ‘Tables related to the selected tables’ in the lower left grid, move it




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LedgerTransactions.txt


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Additional information

There is a number of tools that can be used in order to understand AX 2012 data model.

Below you can find references to further information about them.

Reverse Engineering tool – the tool enables you to visualize data and classes in

Microsoft Dynamics AX by creating UML data models, UML object models, and ERX ER

data models.

Tool description: http://msdn.microsoft.com/en-us/library/aa499193.aspx

How to create ER diagram: http://msdn.microsoft.com/en-us/library/cc604309.aspx

Application Analysis Tool – the tool for Microsoft Dynamics AX 2012 designed to

enable developers to easily analyze trace files, database models, and X++ classes to

understand how the application has been constructed.

User guide: http://technet.microsoft.com/EN-US/library/hh378080.aspx

Data upgrade scripts – if you are familiar the data model of AX 4.0 or AX 2009 and

you configured exports in GDPdU tool in former versions, you can inspect upgrade

scripts (upgrade XPOs) to figure out changes in AX 2012 data model in comparison to

previous versions.

Upgrade Guide http://www.microsoft.com/en-us/download/details.aspx?id=14599

Data upgrade best practices: http://www.microsoft.com/en-us/download/details.aspx?id=28701

http://msdn.microsoft.com/en-us/library/aa499193.aspx

http://msdn.microsoft.com/en-us/library/cc604309.aspx

http://technet.microsoft.com/EN-US/library/hh378080.aspx

http://www.microsoft.com/en-us/download/details.aspx?id=14599



ax 2012 data export (gdpdu) definitions guidelines · pdf fileax 2012 data export (gdpdu)...

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