January 16, 2013$AVE ContractKick-Off Session

Kick-Off Session Topics REMC Organization & Partnerships REMC Statewide $AVE Bid Project Post-Award Contract Requirements Marketing and Networking Opportunities Questions & AnswersSlide 2

2Nancy Corner, Project DirectorErik Drake, Project StaffLaura Grainger, Project StaffSue Schwartz, REMCAM Executive DirectorShale Campos, Ingham ISD (Reporting /Invoicing)Carrie Nuffer and Jamie Danley, Ingham ISD (Fiscal Agent)Slide 3

3Bid ProcessBid process is compliant with State of Michigan School Code standards. The legislation that established REMCs (Michigan Compiled Laws Act 451 Section 380.671), and State Board of Education Rules, enable REMCs to bid on behalf of local school districts and also provide local school districts with the authority to use REMC bids. All items and vendors are awarded through a sealed bid process by the REMC $AVE Bid Project fiscal agent, Ingham ISD.Slide 4

4

REMC Association of MichiganA REMC is a collaborative service of one or more ISDs/RESAs providing educational technology services to local schools.The Regional Educational Media Center Association of Michigan (REMCAM) is the statewide organization made up of the 22+ REMC Directors. The REMC $AVE Bid is a project of REMCAM. Slide 5remc.org5

REMC CentersState ISDsStatewide REMC CentersSlide 66Statewide REMC CentersSlide 7

REMC 7 REMC 7 Website: http://www.remc7.orgAnne Thorp, Ph.D., DirectorEmail: athorp@oaisd.org13565 Port Sheldon RoadHolland, MI 49424616.738.8940 x4062 (office)616.738.8946 (fax)Intermediate School Districts: Allegan County Intermediate School District Ottawa Area Intermediate School District (REMC Fiscal Agent)

For a complete listing of REMC Centers, visit http:/remc.orgREMC Center 7Slide 77REMC PartnershipsREMC works closely with these organizations and shares a similar commitment to the effective use of technology and media to increase student achievement. Michigan Association for Computer Users in Learning (MACUL) Michigan Association for Media in Education (MAME) Michigan School Business Officials (MSBO) Michigan Association for Educational Data Systems (MAEDS) Michigan Association of Intermediate School Administrators (MAISA) Michigan Department of Education (MDE)

Slide 8

8Eligible AgenciesPreK-12 Public, Charter (PSA) and Non-Public Schools Community Colleges, Universities and CollegesPublic LibrariesMuseums State, County, and Local Government AgenciesEducational Non-profit Organizations

Slide 9

9Sales HistorySince 1990, Michigan K-12 schools have saved over $500 million in tax dollars by using REMC Bid.

Millions10REMC STATEWIDE $AVE CONTRACT LIFECYCLE SNAPSHOTYou are Here112013 Contract Cycle

Slide 12Implement Marketing plan- Vendors responsibility.12

Vendor Value-AddsVisibility and access to statewide network/customer baseOpportunities for collaboration, networking and sales growthContract compliance with State School Code (MCL1263, MCL1274)Extended to state and local units of government, libraries and higher education Problem resolutionCustomer relationships

Slide 1414Invited to participate in Show Off, MACUL, REMC Summer Inservice and other regional events. Customer Value-AddsCompetitive Bid Process / Aggregated Pricing / DiscountsContract compliance with State School Code (MCL1263, MCL1274)Extended Product Warranties/Minimum Product StandardsShipping & Handling Charges IncludedLow or No Minimum Order RequirementsCatalog and High Volume DiscountsOnline Buying Guides & Product CatalogsProblem ResolutionVendor/Partner Relationships

Slide 1515Quality vendors application processProduct Quality screening process. Core Focus

Slide 1616Contract ImplementationContract Compliance and MaintenanceContract Co-Branded Marketing and PromotionParticipate in Product Roadmapping with Manufacturer(s)

Roles & Responsibilities

2011 $AVE Sales by Bid Group

18Vendor Profile ScoreBid Pricing (individually, group, best value in total)Bid Item Meeting Minimum Bid SpecificationsWarranty Value-Adds - Whats in the Box? Whats Included?Order Placement, Order Methods, Delivery Options, Low or No Minimum Order AmountsContract Carrying Costs (Estimated projected sales)Evaluation Criteria

Post-Award ActivitiesContract AdministrationQuarterly ReportingMarketingAwarded Item Maintenance - keeping it current!Partnership & CommunicationMarketing & Outreach ActivitiesMarketing of Catalog Discounts Next Bid Cycle/Roadmapping

Slide 2020

Contract AdministrationYESDECREASE in Item Contract PricingINCREASE in Catalog Discount PercentagesPROCESS: Submit change request (s) through Vendor Center:http://vendorcenter.remcbids.org/Change in Contact(s) for Project Staff, Customer Service, Invoicing, Reporting, Bid NotificationPROCESS: Submit change request (s) through Vendor Center:http://vendorcenter.remcbids.org/

NO INCREASE in pricing DECREASE in percentage

Slide 2121Your gateway to access ALL of your contract product information!

Slide 22remcbids.orgSlide 22

Questions or challenges that can be answered/addressed. All have already used. Note: change is coming in Q2!22Reporting StepsSlide 23

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Vendor Quarterly ReportsSubmitted via Vendor Center http://vendorcenter.remcbids.org State of Michigan CEPI Database1% Administrative Fee ProcessVendor Resources at http://remcvendor.wikispaces.com REMC Center $AVE Report -> 2x/yearAnnual Report -> JuneSlide 2424Show Customer Usage Report and Annual ReportSample Quarterly ReportCEPI DatabasePartnership ActivitiesVendor Web Launch/REMC $AVE Landing PagesREMC Web Launch http://remcbids.orgVendor Product ImagesVendor Specification Sheets Contact Information Kick-Off MeetingPeriodic Meeting RequestsPresentations/SessionsSlide 25

25Go to website to show examples of vendor information page show profile and list, selection cart. Emphasize the need to keep the vendor profile current.

MarketingPlanImplementationContract Launch/Kick Off Plan Press releasesCatalog /Order FormsCo-branded Landing Page/WebsiteCo-Branded Marketing Materials Marketing of contract itemsMarketing of catalog discount items

Tools and ResourcesMarketing of Online OrderingProduct Comparison ToolsMarketing Webinars/VideosCustomer Outreach/EventsPromotions & RebatesMarketing of Value-Adds

Slide 2626Implement submitted marketing plan. Promotions & RebatesProduct Promotions & Rebates REMC $AVE approved and promoted!!Vendor or ManufacturerPosted at http://remcbids.org Upload to Vendor Center http://vendorcenter.remcbids.orgDistribute via e-mail, web, print, conferences

Slide 27

27Go to websiteCenter / Customer OutreachMarketing Outreach at Conferences/ExhibitsMACUL - March 20-22, 2013 (Detroit, MI) -> http://macul.org MSBO - April 23-25, 2013 (Grand Rapids, MI) MSBO -> http://msbo.org REMC Association of Michigan (REMCAM) In-Service (Traverse City, MI) -> June 12, 2013 http://remc.org MAEDS October 2013 (Bellaire, MI) http://maeds.org REMC Regional, County, or District EventsCustomer Based Events / Lunch n Learn Sessions REMC Awarded Item Product DemosWebinars/Webcasts

Slide 28

28Vendor ResourcesREMC $AVE Wikispaces is your Vendor Toolkit!Marketing IdeasReporting InformationBidding InformationLinks to REMC $AVE webinarsREMC $AVE Vendor Discussion ForumREMC Center Directors and Bid ContactsREMC $AVE StaffREMC $AVE Awarded Vendors

http://remcvendor.wikispaces.comSlide 29REMC $AVE /VENDOR EXHIBITOR EVENTSConference Attendee REMC Exhibitor GameEvent/Exhibitor MarketingVendor Event SignagePost-Exhibit Networking Mixer$AVE Networking

March 2013WATCH YOUR E-MAIL for participation form!

REMC $AVE EVENTS @ REMC SUMMER IN SERVICEREMC $AVE NetworkingEvent Signage

6/12/2013

Exhibit Marketing Participant Games

Traverse City, MI Different schedule for day. Larger audience. 31Preparing for Next BidUpcoming Contract Roadmapping (May-July)REMC Vendor MeetingsManufacturer Meetings$AVE Team ResearchBid Specification ReviewREMC Customer Product RecommendationsREMC Vendor Evaluations submitted by Customers

Slide 32

Remind vendors to review previous years specs and suggest modifications. 32Get Connected With REMC!Slide 33

33Your gateway to access ALL of your contract product information!

Slide 34remcbids.org

Contract Information: http://remcbids.org Email: remcbid@inghamisd.orgVendor Center: http://remcbids.org -> VendorsVendor Wiki: http://remcvendor.wikispaces.com Questions or challenges that can be answered/addressed. All have already used. Note: change is coming in Q2!34Chart134368613.50540801837.8439731124.4451302570.4652582928.44

EquipmentSales

salesYearEquipment & Peripherals Purchases

SupplySales

Supply SalesSupply Bid Purchases note Instructional Supplies added to supply bid in 2002

SoftwareChart

Software SalesSoftware Purchases

PaperChart4

Xerographic PaperXerographic Paper Purchases

ComputersChart5

ComputersComputer Purchases

NEChart6

Network ElectronicsNetwork Electronics Purchases

Sales by category grayscale

Equipment & PeripheralsSupply SalesSoftware SalesXerographic PaperComputersNetwork ElectronicsSales By Product Category

DataSheetEquipment & PeripheralsTotal Sales SavingsTotal Sales (REMC Price)Total Sales SavingsTotal Sales (List Price)Total Units Purchased1998$9,243,581.001999$8,129,703.002000$7,724,102.002001$14,714,912.692002$13,421,166.812003$11,882,217.002004$8,569,207.632005$16,832,548.51Supply Sales1998$4,244,002.001999$3,735,187.002000$4,844,053.002001$5,114,069.382002$5,102,948.312003$6,250,542.002004$16,928,368.312005$16,754,092.11Software Sales1998$4,925,562.001999$4,929,707.002000$4,075,063.002001$4,896,447.332002$2,141,202.762003$7,087,439.002004$8,102,654.342005$4,685,414.00Xerographic Paper19980.019990.020000.020010.020020.02003$1,252,447.002004$3,310,095.082005$4,158,140.79Computers19980.019990.020000.020010.02002$39,967,726.812003$21,705,988.002004$41,588,858.402005$24,138,189.00Network Electronics19980.019990.020000.020010.020020.02003$658,723.002004$1,277,978.382005$1,945,800.00Total SalesREMC $avingsREMC Price SalesREMC $avingsList Price SalesREMC $avings PercentageUnits Sold2001$51,553.29$108,661.36$51,553.29$93,375.9116021465%$35,5302002$50,099.35$138,802.45$50,099.35$102,054.2018890180%$45,6542003$94,070.66$166,772.46$94,070.66$62,205.3826084312%$57,9572004$90,049.43$255,467.19$90,049.43$146,379.4234551662%$77,4722005$92,746.73$230,906.27$92,746.73$117,064.0032365300%$75,0162006 Estimated$180,000.00$250,000.00$180,000.00$170,000.0068000000%$80,000Quarter 4Quarter 3Quarter 4Quarter 2TotalQuarter 11990$4,984,143.00$4,984,143.001991$5,571,619.00$5,571,619.001992$6,992,378.00$6,992,378.001993$6,987,349.00$6,987,349.001994$9,822,621.00$9,822,621.001995$10,758,468.48$10,758,468.48405,7911996$16,311,367.49$10,918,844.70$16,311,367.49519,1901997$20,092,424.00$15,173,099.42$20,092,424.00547,7921998$24,900,101.00$18,413,145.00$24,900,101.00590,5281999$18,849,843.09$16,894,314.87$18,849,843.09$35,744,157.9653%847,9082000$24,143,045.00$16,643,218.00$24,143,045.00$40,786,263.0059%650,0122001$23,373,389.44$24,125,429.40$23,373,389.44$47,498,818.8449%546,6932002$17,766,922.03$25,074,024.50$17,766,922.03$42,840,946.5341%623,0412003$18,363,496.10$48,847,095.75$18,363,496.10$67,210,591.8527%947,3252004$23,653,430.81$79,777,162.14$23,653,430.81$103,430,592.9523%6,684,0702005$49,829,759.29$65,943,043.78$49,829,759.29$115,772,803.0743%6,785,5842006$25,659,277.26$72,357,554.52$25,659,277.26$98,016,831.7826%5,828,5022007$34,368,613.51$62,694,114.74$34,368,613.51$97,062,728.2535%5,952,0072008$40,801,837.84$79,625,781.06$40,801,837.84$120,427,618.9034%6,269,5402009$39,731,124.44$90,092,933.68$39,731,124.44$129,824,058.1231%5,473,4432010$51,302,570.46$91,916,848.30$51,302,570.46$143,219,418.7636%4,832,5022011$52,582,928.44$105,721,648.91$52,582,928.44$158,304,577.3533%7,430,438$526,846,708.67$824,218,258.77$526,846,708.67$1,200,139,407.36

DataSheet

Chart447897051.4516781268.83161431.66209586.366704150.126054840.181913320.39

2011

Sheet12007 - 2011 REMC $AVE Bid Sales by Bid GroupCategory2011200820092010Computer & Network Electronics$47,897,051$29,338,477$40,768,195$39,977,819Equipment$16,781,269$18,189,343$17,595,501$18,936,352Learning Management Systems$161,432$212,520Paper$6,209,586$6,737,025$6,534,359$6,059,132Software$6,704,150$6,182,145$7,292,569$6,733,403Supplies$26,054,840$19,178,791$17,902,310$19,036,896Video Streaming$1,913,320$936,5886/12/12Page -1 of 1

Sheet1

2011