Automobile Alley Holiday Light Installation RFP 2019

Introduction and Objective:

Downtown Oklahoma City Partnership is seeking a third-party company to provide holiday light installations in Automobile Alley in downtown Oklahoma City. The holiday lights on Broadway have become an annual attraction for downtown visitors and residents in Oklahoma City. This is the 9th year that this project has been carried out. Installation has historically been concentrated on Broadway Avenue between NW 4th and NW 10th, but has grown to include some buildings on the numbered streets east and west of Broadway.

Awarded Contractor will be responsible for working with Downtown Oklahoma City Partnership staff and its partners to develop, design, execute and manage the project.

Services will be provided during the 2019-2020 holiday season, with contract to begin October 1, 2019. The services are intended to be comprehensive and are described below under scope of work.

Minimum Qualifications:

In order to be considered for selection, a corporation or other legal entity (a “Proposer”) shall meet or exceed each of the following minimum qualifications. Proposals that do not meet the following minimum qualifications shall not be considered: • The Proposer must have been in existence in its respective state for a continuous period of three (3) years prior

to the date of the RFP. • The Proposer must have at least three (3) years of continuous, first-hand experience designing, managing,

installing, and maintaining external, street décor elements. • Fully bonded and insured. • Completion of the Oklahoma City Streetcar Safety Training.

Scope of Work:

Please see provided photos and map for scope of project installations. Scope of work for the Automobile Alley Lights on Broadway program is as described below:

• Pricing for the purchase, installation and maintenance of holiday lights, based on current stock of functional

materials and designated building locations on a per building basis. o DOKC currently owns over 3,300 UL50 G12 lights and would only need pricing information for

replacement lights or new lights for buildings that have not been lit in the past. • Pricing for light-mounting hardware, brackets or any other equipment needed, based on current stock of

functional materials. o DOKC currently owns the wooden slats used to light all the buildings shown in “Group #1 – 2018

Buildings” in the attachment. Please include pricing for additional wood slats needed. • Contracting with and oversight of holiday lighting supply vendors. • Connect with property owners on electrical requirements or needs. • Consideration for installation of lights in or near Streetcar Zone. • Must be present to during Lights On Broadway event, November 23th, 2019. • Maintenance of installed lights, including replacement of any missing or damaged. Maintenance or repairs

must be completed by 5:00 p.m. the day after an initial report is made. Vendor must supply necessary contact information for reporting.

o Services provided by the Contractor will include all materials, labor, supplies, equipment, tools, transportation and other items necessary for execution of the lighting program.

o One year-agreement, with annual renewal based on DOKC’s review of contractor’s fulfillment of agreement.

Format and Content of Proposals:

Submissions in response to this RFP must include the following information: • Letter of introduction, qualifications, relevant experience, photos of past projects and references (minimum of

three). • Pricing for all buildings shown as “Group #1 – 2018 Buildings” in the attachment. This should be inclusive of any

additional material or equipment needed to complete installation. • Per strand purchase and install costs for any new strands needed to light the buildings contemplated in “Group

#2 – Possible Additions” of the attachment. • A clear written explanation of any warranties provided for lights that may be purchased by the proposer

during the 2019-2020 holiday season. • A timeline for installation to be completed by November 20, 2019 and removed by January 15, 2020. • Given that, in past years, this project has dealt with ice storms and a large batch of faulty light strands that

have resulted in significant re-installation work, proposers should specify in their proposal how they would handle such an event in a timely manner and the impact of this work on the overall project budget.

• Proof of Insurance. • Proof of completion of the Oklahoma City Streetcar Safety Training.

Additional Stipulations and Considerations:

• Where building facades allow, installers should expect to work around active retail shop windows. • DOKC intends to maintain ownership of any purchased lights and brackets upon completion of the 2019-

2020 holiday season. • If awarded this project, you will have the opportunity to install holiday lights in Midtown for the 2019-2020

holiday season. Details will be provided after submission of the RFP.

Proposals should be sent to: Joe@downtownokc.com (email is preferred) Or:

Joe Hudson Programs Coordinator Downtown OKC Partnership One Leadership Square 211 N. Robinson, Ste. 225 Oklahoma City, OK 73102

Proposal Deadline is Friday, June 15, 2019 at 5:00 p.m.

Late proposals will not be considered.

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Group #1 – 2018 Buildings The following Buildings were lit for the 2018 holiday and will likely be lit in 2019. *Light strand numbers are approximate.

504 N. Broadway Red Prime Lights above awning 70 strands - red

607 N. Broadway 708 N. Broadway Holiday International OK Runner Over front facing windows All bricks and window, above doors 75 strands – multicolor 72 strands –blue

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710 N. Broadway 712 N. Broadway CBD Water’s Edge Winery Around windows and door Above First Floor 36 strands – prefers gold 35 strands – purple or white

714 N. Broadway 718 N. Broadway Cultivar Blue Water Divers Above awning Above first floor 100 strands – gold 50 strands –red

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800 N. Broadway 807 N. Broadway Yuzo Plenty Mercantile Cover windows Cover brick only 75 strands – green 50 strands - gold

822 N. Broadway 824 N. Broadway 822 Salon Broadway Wine Around windows and doors Above awning 90 strands – multi 143 strands –purple

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900 N. Broadway 901 N. Broadway Schlegel’s Hideaway Pizza Above awning only Above awning 123 strands – red 60 strands - purple

905 N. Broadway 911 N. Broadway Tin Lizzy’s Four Star Fitness Around windows Around windows 75 strands – green 45 strands –orange

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1001 N. Broadway 1007 N. Broadway Energy FC Store Shop Good Above awning, white below crest Around windows 45 strands – green and white stripes 45 strands - pink

1015 N. Broadway 512 N. Broadway Coffee Slingers, Urbane, Allied Arts Markham Building Above awning Top to bottom, around door, new 2018 242 strands – multi (red, white & green) 200 strands – teal

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722 N. Broadway 811 N. Broadway Magnolia Building Accel Financial Above first floor Above awning 217 strands – green 96 strands - blue

825 N. Broadway 913 N. Broadway Hudson Essex BMI ImageNet Over windows, green on 2 story garage West side only 240 strands – red & green 304 strands –half blue & half red

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914 N. Broadway 725 N. Broadway HSE Firestone Building Above awning. Full cover 300 strands – gold 80 strands - red

1 NW 9th ST 3 NW 9th St Nashbird Siempre Vive & Twinkle Apothecary Roofline Roofline & G12 lights make rainbow over windows Soft white C9 bulbs Soft white C9 bulbs

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7 NW 9th St 9 NW 9th St Katie Bugs Iguana Roofline roofline Soft white C9 bulbs Soft white C9 bulbs

14 NW 9th St 20 NW 9th St Cargo Room S&B Burgers Roofline Roofline Soft white C9 bulbs Soft white C9 bulbs

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929 N. Broadway 1000 N. Broadway Ghost Design Oklahoma City Community Foundation Broadway side only, cover all but door Wrap tree trunks on Broadway and 10th St. 111 strands – pure white 150 strands – pure white

1025 N. Broadway 17 NW 6th St. Nichols Energy Humphrey’s Above awning only, east and northside South wall closest to street 135 strands – red & white 20 strands –red

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7 NE 10th St. 10 NE 10th St. Indian Motorcycle Kamp’s 1910 Cafe 10th St only, around windows and sign Above awning 66 strands – red 120 strands - multi

1 NW 10th St. 1 NW 6th St. Twisted Spike Stows Office Furniture Lights only above awning. Roofline only 60 strands – blue 40 strands – warm white mini lights on first story

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Group #2- Possible Additions

These buildings were not lit in 2018. Some buildings have been lit in the past. Light strands would need to be purchased to light these buildings.

722 N. Broadway Fit Pig Above Windows 81 strands – green

617 N. Broadway 615 N. Broadway Formerly Bow & Arrow To be Canvas Lights on north side facing parking lot & East facing Around door 60 strands – blue Strands count not known

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701 N. Broadway 1 NE 8th St RCB 8th Street Market Around neon lights. Has declined lights last three years. 312 strands – prefers green

12 NW 9th ST OK Collective Candle Co