Automatic system for maintaing accountability by the Fiscal Agent project „MCA Moldova”

1. Introduction Chart of accounts

2. Registration and transaction data analysis

Data is registered in accordance with filter –combination of Fund-Project.

1. Transition to Hight Value Agriculture Project

1.1 Rehabilitation of Centralized Irrigation System (CIS) 1.1.1 Detalied Design and Resettlement Action Plan Development 1.1.1.1 Detalied Design and RAP Development 1.1.2 Construction Works

1.1.1.2 Construction Works

1.2 Irrigation Sector Reform (ISRA) 1.2.1 Irrigation Sector Reform (ISRA)

1.2.1.1 Irrigation Sector Reform (ISRA)

1.3 Acces to Agricultural Finance (AAF) 1.3.1 Acces to Agricultural Finance Credit Fund

1.3.1.1 Acces to Agricultural Finance Credit Fund

1.4 Growing High Value Agriculture Sales (GHS) 1.4.1 Growing High Value Agriculture Sales

1.4.1.1 Growing High Value Agriculture Sales

Project activity structure

For example:

PROJECT

ACTIVITYSUB-ACTIVITY

TASKS

Operation journal

3. Methods of record

3.1 Fixed Assets

1). Active Assets compensation-free received

Includes different types of documents. For example:

2). Calculation of depreciation

3.2 Cash-Travel

1). Paid salary 2). Petty cash out3). Petty cash in4). WayBill (summer)5). Manual operations6). Advance statement 7). Travel authorization

3.3 Materials

For example: Consume of materials Includes different types of documents.

For example: Proforma invoice for services, goods (new vers.)

3.4 Proforma invoces

Includes different types of documents.

3.5 BankIncludes different types of documents. For example: CPS Payment

3.6 SalaryIncludes different types of documents. For example: Salary calculation

3.7 StaffIncludes different types of documents. For example: Employment order

3.8 Contracts

Includes different types of documents. For example "Contracts",with an opportunity to choose a necessary currency

There is a possibility to block the payments on a contract's base if the amount of payment under this contract exceeds the sum indicated in contract.

Annual financial plan Cash

3.9 Budget

Reports

Example of reports

Example of reports

4. Integrity and security

The system’s strengths:

4.1 has a secure database (Oracle DB);

4.2 management of user's access on different levels: documents, reports, forms, accounts, possibility to make, to view and to edit the documents;

4.3 has a password protection;

4.4 has a daily backup system (on backup server and on remote servers – MCA, Fiscal Agent …) and restore capability;

4.5 has disaster recovery plan.

Thank you for your attention!

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