Automated legal deposit library in Norway

Kari Mathisen

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The National Library of Norway

• One organization – two sites• In Oslo 150 employees• In Rana 200 employees• Re-organised in 2004• National Librarian• Ass. National Librarian• 7 directors• 5 divisions

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The Repository Library

• Established in 1989 to increase the efficiency of resources in the Norwegian library system by offering:

1. Low demanded documents transferred from the entire Norwegian library community

2. Legal deposited documents• Central in the Norwegian interlending system• One of the best perfomances in the ILL service in Nordic

academic libraries in 2000

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Types of documents and services

• 500 000 monographs for lending

• 19 000 periodical titles for copying

• 22 000 microfilmed Norwegian newspapers for lending

• Surplus document service

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From stacks to ASRS• 1990-2001: Greater influx of document than expected

High level cataloguing in BibsysLarge backlog in cataloguing and processing

• 1995:A new store with mobile shelves (already too small)

• 1996-2000:Long term planning to increase storage capacity

• 2000: ASRS was chosen• 2001-2003: The Transitio project

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Why choose an ASRS?

• Spacesaving storing and effective retrieval

• One quarter of base area needed compared to traditional shelf storing

• Optimized collection development

• Easy, and low cost expansion

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Changes and challenges 2001-2003

• 1 mill. books, periodicals and microfilms moved several times

• 3500 shelf metres of periodicals re-catalogued

• 41 500 storage boxes, 1 mill. folders and 1 mill. items loaded into the storage

• 15 500 mobile shelves dismantled• Communication between Swisslog

and Bibsys

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The Automated Storage I• A = 890 m², l = 60 m, h = 14 m, w = 14 m• Exterior covered with wooden planking to

match the surroundings (mountain)• Steel pillars • Floor is concrete• Walls and floors

are painted• An enclosed bridge

connects the storageto the retrieval centre

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The Automated Storage II• 3 gangways, one for each of

the Stratus robot fork lifts• 43140 locations • Two frequent zones• 140 m of Powered rollers• Max. 200 boxes in/out per

hour• Bar code readers all along

the powered rollers

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The Storage Boxes• Base: 595x414 mm• 3 different heights• 4 different box types • Max. weight: 36 kg• No lids• Bar code as an identifier• Contain folders with

documents• Made of 0,7 mm steel

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The Folders• 1 book in each folder• 1 or more periodicals

in each folder• 4 microfilms in 1 folder• Bar code at the top• Two last numbers in

the code are coloured and written in large types

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Media• All documents referred as media

in the WMS

• Bar codes are unique identifiers

• The lending material has no permanent folders or boxes

• The copying material has permanent boxes and folders, but no permant location in the storage

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Warehouse Management System

• Runs the ASRS• Communication with

Bibsys• Operators and super

users• Bar codes connect

the units together – box, folder and document

• Dynamic system

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The retrieval centre• 3 workstations • 3 operators• PC, hand scanner

and keyboard

• Loading in and out of the storage

• Collection development

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Handling the orders I

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Handling the ordrers II

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Famous visitors in the ASRS