auditing the expenditure cycle
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Chapter 10 - Auditing the Expenditure Cycle ( Information technology Auditing and Assurance By James hall )TRANSCRIPT
AUDITING THE EXPENDITURE CYCLE
PURCHASES AND CASH DISBURSEMENT PROCEDURES USING . BATCH PROCESSING TECHNOLOGY Data Processing
Department: Step 1 Processing Departmento 5 part purchase ordero 3 alternatives for authorizing and ordering inventories
DPD: Step 2 Receiving Department
DPD: Step 3 Accounts Payable
DPD: Step 4 Cash Disbursemento Data Processing Departmento Cash Disbursements Departmento Accounts Payable
REENGINEERING THE PURCHASES/CASH DISBURSEMENT . SYSTEM
Data Processing Receiving Department Accounts Payable
The Automated System Improved Inventory Control
Better Cash Management Less Time Lag Better Purchasing Time Management
Reduction of Paper Documents
The Reengineered System Segregation of Duties Accounting Records and Access Controls
OVERVIEW OF PAYROLL PROCEDURES
General expenditure procedures that apply to all vendors will not apply to employees
Writing checks to employees requires special controls
General expenditure procedures are designed to accommodate a relatively smooth flow of transactions
Reengineering the Payroll System Human Resource Management (HRM) System
Key Features: Personnel Cost Accounting Timekeeping Data Processing
EXPENDITURE CYCLE AUDIT OBJECTIVES, CONTROLS, AND . . TESTS OF CONTROLS Input Controls
Data Validation Controls Testing Validation Controls Batch Controls Testing Batch Controls Purchases Authorization Controls
Testing Purchases Authorization Controls
Employee Authorization Testing Employee Authorization Procedures
Process Controls File Update Controlso Sequence Check Controlo Liability Validation Controlo Valid Vendor Fileo Testing File Update Controls
Access Controls Testing Access Controls Physical Controlso Purchases System Control• Segregation of inventory control from the warehouse
• Segregation of the general ledger and AP from Cash Disbursements• Supervision of Receiving Department• Reconciliation of Supporting Documents
o Payroll System Controls• Verification of Time Cards• Supervision• Paymaster• Payroll Imprest Account
Testing Physical Controls
Output Controls Accounts Payable Change Report
Transaction Logs Transaction Listing Log of Automatic Transactions
Unique Transaction Identifiers
Error Listing Testing Output Controls
SUBSTANTIVE TESTS OF EXPENDITURE CYCLE ACCOUNTS
Inventory File Purchase Order File Purchase Order Line Item File Receiving Report File Disbursement Voucher File and Check Register File
Testing the Accuracy and Completeness Assertions
Review Disbursement Vouchers for Unusual Trends and Exceptions Stratify Classify
Reviewing for Accurate Invoice Prices Join
Testing the Completeness, Existence, and Right and Obligations Assertions Searching for Unrecorded Liabilities
Searching for Unauthorized Disbursement Vouchers
Review for Multiple Checks to Vendors
Auditing Payroll and Related Accounts