athletic compliance office 2010 coaches educational session – recruiting, practice hours, meals

ICA Management Team Meeting

June 14, 2004

Athletic Compliance Office2010 Coaches Educational

Session – Recruiting, Practice Hours, Meals

September 1st, 2010


June 14, 2004

Presentation Outline

2010-11 Athletic Compliance Staff

Compliance Mission Statement

Recruiting

Practice Hours

Noncoaching Staff with Sport Specific Responsibilities

Meals in Conjunction with Competition

Interpretations: Q & A


June 14, 2004

2010-11 Compliance Staff

J.T. Bruett, Director

Jim Praska, Associate Director

Heath Senour, Associate Director

Justin Schemmel, Assistant Director

Andrea Smith, Assistant Director

Kristin Basballe, Financial Aid


June 14, 2004

To maintain institutional control of Intercollegiate Athletics and

protect the integrity of the University by fostering a strong culture of

compliance through comprehensive educational programming,

development of a service oriented proactive approach and a vigilant

self-reporting system

MISSION STATEMENT


June 14, 2004

Recruiting Materials


June 14, 2004

Correspondence prior to Sept 1st of junior year.

Correspondence with prospects prior to September 1st of their junior year is prohibited.

Coaches may not: Forward recruiting correspondence

to a prospect prior to Sept. 1 of their junior year (letter/email) through a HS or club coach

Invite a specific freshmen or

sophomore on an unofficial visit through the HS/Club Coach


June 14, 2004

Recruiting Questionnaires

Recruiting questionnaires:

Must be generic in nature Cannot include facts about the U of M Cannot include facts about the athletic

department or your program Should not include any recruiting

correspondence


June 14, 2004

Printed Recruiting Correspondence

** Review of printed recruiting correspondence tipsheet

Note card restrictions Postcard restrictions General correspondence


June 14, 2004

Media Guides

MAY NOT make printed media guides available free of charge to: Prospects Prospect’s Family Prospect’s Coach High School or JC Or anyone associated with a

prospect


June 14, 2004

Flash Drives13.4.1.5

Must Contain at least one of the following:

Media Guide (exact reproduction) Media produced by admissions and student-

services Audio/video providing only general

information related to an institution or its athletics programs

Computer-generated recruiting presentation NLI Signees/Accepted PSA’s

Pre-enrollment information Conditioning practice activities, orientation or academics


June 14, 2004

Flash Drives13.4.1.1

Utilizing left over space:

General Correspondence Business Cards Camp/Clinic Brochures Questionnaires Nonathletics Publications NCAA Educational Materials Note Cards Postcards

*You may not include game programs.


June 14, 2004

Flash Drives

Size Limitation May not exceed the minimum

standard capacity necessary to store a media guide and/or the other items listed in 13.4.1.5. Ex. 103 MB of media must be on a

128 MB flash drive

Packaging and/or labels limited to identification of the

institution (name, logo) and sport.


June 14, 2004

Social NetworkingGuidelines


June 14, 2004

Electronic Correspondence

Non-NLI Signees: limited to email and fax. All other forms of electronic correspondence (e.g., Instant Messenger, text messaging, etc.) are prohibited. [Bylaw 13.4.1.2] NLI Signees: beginning the day after the prospect signs an NLI (or a 4-year transfer signs a tender or acceptance of admission), all forms of electronic communication (e.g., texts, facebook, etc.) are permissible.

Acceptance of Admission & Financial Deposit: After May 1st of senior year all forms of electronic communication are permissible.

Review Social Networking Tipsheet


June 14, 2004

Banquets and/or Meetings Involving

PSA’s


June 14, 2004

13.1.8 Banquets and Meetings Involving PSA’s

You may attend/speak at banquets and meetings involving PSA’s without it counting as a recruiting contact provided:

Meeting/banquet is initiated and conducted by the PSA’s educational institution No recruiting presentation in conjunction with the appearance No direct contact with any PSA’s (or their parents) No evaluation activities occur

You may not attend during a DEAD PERIOD!


June 14, 2004

13.1.8 Banquets and Meetings Involving PSA’s

Exceptions:

**Only apply if held at PSA’s educational institution**

Football – During a contact period Coach must utilize one of the institution’s six in-person, off-campus recruiting contacts and the once-per-week visit to the educational institution.

Basketball – During a contact period Coach must utilize the institution’s once-per-week visit to the educational institution and an evaluation for all basketball PSA’s at the institution. Coach will not use a contact if they do not make a recruiting presentation and have no direct contact with PSA’s or their parents.


June 14, 2004

Official Visits


June 14, 2004

Official Visits

Step 1: Complete and Submit Form Complete the “Official Visit: Permission

to Host” form and submit it to Andrea Smith.

The following items must be completed or submitted to approve an official visit: The prospect must be registered with the

Eligibility Center Transcripts from the prospect (may be

unofficial) Test score (ACT, SAT, PSAT, PLAN) Tracking form on file

* You will receive an email from our office once the visit has been approved.


June 14, 2004

Official Visits

Step 2: Pre-visit Communication Send the prospect a copy of the

Official Visit Guidelines PRIOR TO the visit. Copy Andrea Smith

Step 3: Submit Copies to Compliance Official Visit Guidelines to prospect Official Visit Guidelines to host Itinerary


June 14, 2004

Official Visits** Review of official visit guidelines

tipsheet


June 14, 2004

Unofficial Visits


June 14, 2004

Unofficial Visits

Off-campus meals may only include individuals certified to recruit. Meals count as a recruiting contact

Prospects may not receive ICA discounted rate to stay at the Radisson.

Prospects may not stay at off-campus apartments with student-athletes.


June 14, 2004

Unofficial Visits

** Review of Unofficial Visits tipsheet Visits in conjunction with on-

campus competitions or camps


June 14, 2004

Recruiting Presentations


June 14, 2004

Recruiting Presentations13.4.1.5.3

Permissible Coaches, sport specific staff, or Lifeskills may

create a PowerPoint presentation (may not be outsourced).

May be shown during a permissible on or off-campus visit.

May hyperlink to a permissible highlight video.

May be posted on gophersports.com. May connect to a TV or projector. May be provided via flash drive.

Impermissible May not personalize the presentation towards

a prospect. May not include sound or animation (unless

part of the PowerPoint software). May not be emailed to a prospect.


June 14, 2004

Phone Logs


June 14, 2004

Phone Logs

2010-11 Phone Log Audit Process

Baseball, Cross Country/Track & Field, Softball, and Volleyball Only required to submit phone logs for:

Evaluation Periods Quiet Periods, and Dead Periods

NOT DURING CONTACT PERIODS

All other sports Required to submit monthly phone logs by the 14th of

each month

Looking into software programs that automatically log phone calls and text messages to prospects.


June 14, 2004

Phone Logs

Each phone call must be documented and should include the following:

Name of prospect/parent called Prospect’s graduation date Number dialed Date/time called Approximate length of call Coach who called Phone the call was made from

Cell, office, home, etc.. Any notes (e.g. left message, call

dropped, etc.)


June 14, 2004

Phone Logs

Please note any NCAA exceptions: Official visits Home visits NLI signing date

All calls which exceed the NCAA limit should be explained on your submitted phone log


June 14, 2004

Why it’s Important…

UCONN Investigation (Men’s Basketball): Notice of Allegations

At least 160 impermissible telephone calls

At least 114 impermissible text messages Initial consequences

Resignation – Assistant Coach Resignation – Dir. of Operations

Sanctions pending


June 14, 2004

Playing and Practice Season:Practice Hours


June 14, 2004

Why it’s Important…

The Michigan Case (Football): Self-Imposed Sanctions

Penalized 130 hours of practice and training time

Reduced quality control staff from five to three (also prohibited this staff from practice and games for one year).

Disciplinary action against seven staff members and termination of one graduate assistant.

Possibly moreNCAA penaltiesto come.


June 14, 2004

During Your Declared Season

Weekly Hour Limitation: 20 Hrs. of Countable Athletics Related Activity

Competition Practice Strategy Sessions/Film Skill Instruction Required Weight Training Team meetings

Required Day off: At least ONE PER WEEK

Note: No required day off during official vacations periods or post-season competition


June 14, 2004

Outside of Your Declared Season

Weekly Hour Limitation: 8 Hours Per Week

No more than TWO hours of skill instruction

Required Days Off: At least TWO days per week No required activities beginning one

week prior to the start of finals. May resume required activities

upon completion of last final


June 14, 2004

Personnel:Limitations on Noncoaching Staff

Members with Sport-Specific Responsibilities


June 14, 2004

Noncoaching Staff Members with Sport Specific Responsibilities11.7.1.1.1.1.1

MAY NOT participate in “instructional activities”: NO technical or tactical instruction related to the

sport. Not during games Not during practice Not during casual conversation

NO involvement in tactical decision making.

MAY NOT participate in or assist with on-field/on-court activities at any time.

MAY NOT participate with or observe student-athletes in your sport while they are engaged in voluntary workout activities.


June 14, 2004

Noncoaching Staff Members with Sport Specific Responsibilities11.7.1.1.1.1.1

MAY participate in: Meetings involving coaching activities Analyzing video of your team or

opponent Tracking statistics in conjunction with

competitions Organized activities involving only the

coaching staff Administrative duties


June 14, 2004

Managers11.01.6

Managers must be full-time undergraduate or graduate students. They MAY:

perform traditional duties (e.g., equipment, laundry hydration) participate in limited on-court or on-field activities during practice (e.g., assist with drills, throw batting practice) or competition (e.g., assist with warm-up activities) involving student-athletes on a regular basis

They MAY NOT: provide instruction to student-athletes; participate in countable athletically related activities (e.g., practice player)

**In baseball, a manager forfeits any remaining eligibility in baseball at the institution at which the individual serves.


June 14, 2004

Benefits:Meals in Conjunction with

Competition


June 14, 2004

Benefits:


Away Competitions: Regular Meals

Option 1: Team meal (limit 3 per day) or meal allowance

pre- or post-game meal, or up to $15

Option 2: Discretionary team meals (no meal allowance) At time of release;

Post-game meal, or up to $15

WE MAY NOT: Provide per diem for a meal if the student-athlete will

be receiving that meal from another source (i.e. Big Ten Championship Banquet).


June 14, 2004

Benefits:


Home Competitions: Beginning the evening before

competition: Meals, snacks, etc.

Post-game Meal, OR Up to $15 at time of release May be provided to SA’s not

participating (red-shirts, etc.)


June 14, 2004

INTERPRETATIONS Q & A


June 14, 2004

Rule 13.15.1.6.1Donation of Equipment

Question: Is it permissible to donate or sell old athletic equipment to a high school?


June 14, 2004

Rule 13.15.1.6.1Donation of Equipment

Answer: No.

The NCAA prohibits institutions from providing equipment to a HS or a specific prospect.

You may donate equipment to bona fide youth organization (YMCA, Boy/Girl Scouts) within a 30 mile radius of the institution.


June 14, 2004

13.14.1Recruiting Expenses

Question: When on an in home visit, can the family drive me to a restaurant and/or pay for my meal?


June 14, 2004

13.14.1Recruiting Expenses

Answer: No

A prospect and/or parent may not offset recruiting travel expenses for a college coach.


June 14, 2004

Rule 13.1.1.3 Four-year college prospects

Question: Is it permissible for a coach to respond to a prospect’s email if the prospect has already signed a NLI to another institution?

An email from prospect that is a sophomore in high school?


June 14, 2004

Rule 13.1.1.3 Four-year college prospects

Answer: Yes

Provided the prospect has not practiced with or attended classes (summer included) at the institution with which he signed an NLI.

Answer: Yes

Only to inform the prospect that NCAA Rules do not allow further contact. You may not include information related to your athletics program.


June 14, 2004

Rule 13.1.8.19Evaluations Prior to 9th Grade

Question: During a dead period, may a coach evaluate at an 8th grade and under tournament?


June 14, 2004

Rule 13.1.8.19Evaluations Prior to 9th Grade

Answer: No.

Evaluations of individuals not yet in 9th grade, even though not considered prospects, must still occur during a contact/evaluation period.

In addition, no calls, contacts or correspondence may be made to students in the 8th grade or below.


June 14, 2004

Rule 13.15.1.2Speaking at Fundraisers

Question: Is it permissible for a coach to speak at a fundraiser that benefits a specific high school?


June 14, 2004

Rule 13.15.1.2Speaking at Fundraisers

Answer: No Coaches and staff members may not provide financial assistance, directly or indirectly, to a high school.

Exceptions: Former high school

must act independent of the University funds cannot go to a specific PSA

Contribution to non-athletics organization (YMCA, YWCA, Boys and Girls Club)

funds cannot go to a specific PSA contribution is offered in conjunction with organizations regular fundraising activity


June 14, 2004

Rule 13.5.4Transportation to Enroll or Attend Orientation

Question: Can a coach pick up an incoming freshman and their parents arriving at the MPLS airport to attend required U of M student orientation?


June 14, 2004

Rule 13.5.4Transportation to Enroll or Attend Orientation

Answer: Freshman student-athlete: Yes; parents: NO

We may provide transportation to an incoming freshman upon their initial arrival to campus (e.g. orientation, summer or fall classes).

However, transportation may not be provided to the parents of the incoming freshman.


June 14, 2004

13.6.7.2.1 non-traditional family exception

Question: While on an official visit, a prospect and their mother, father, sibling and step-mother attend a home contest. How may complimentary admissions may the prospect receive?


June 14, 2004

13.6.7.2.1 non-traditional family exception

Answer: 5

If a prospect is a member of a non-tradition family (e.g., divorce, separation, etc.), the institution may provide up to two additional complimentary admissions for the parents (e.g., step parents) to attend with the prospect.


June 14, 2004

Rule 13.6.7.1Entertainment / Complimentary Tickets

Question: May we provide complimentary admissions to a prospect’s parents if the prospect does not attend the game?


June 14, 2004

Rule 13.6.7.1Entertainment / Complimentary Tickets

Answer: No

Tickets are for the exclusive use of the prospect and persons accompanying the prospect. If the prospect is not attending the game, we may not issue complimentary tickets to the parents.


June 14, 2004

Rule 13.11.2.5.1Medical Examinations

Question: May a team conduct a physical exam on a prospect, including an MRI, during a visit to campus?


June 14, 2004

Rule 13.11.2.5.1Medical Examinations

Answer: Yes

It is permissible to request a MRI or any other diagnostic exam as part of the prospect’s medical exam while he/she is on an official or unofficial visit. If on an official visit, the prospect may be transported to the exam within 30 miles of campus.

Coach may not be present!


June 14, 2004

QUESTIONS?

athletic compliance office 2010 coaches educational session – recruiting, practice hours, meals

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