1. The Hotel Network (THN) is an established provider of customised event management solutions that deliver a professional standard of service to associations and organisations to assist in retention of membership and attraction of new members. Mission Statement

2. A Better Way To Manage Your Events Business events and meetings can be an organisations largest annual expenditure. It is also your opportunity to showcase and shine, so it makes sense to guarantee your events by engaging experienced support and expertise. 3. 4 Conferences Conventions Congress Meetings Exhibitions Special Events Events We Manage 4. 5 Sourcing suitable venues in the right location Shortlisting of venues Negotiating conference/ meeting package Negotiating room rates for residential events Presentation of recommended venues with costs Co-ordination of contracts Free Venue Sourcing & Negotiations 5. 6 Design of online registration and accommodation booking forms Dedicated website or integrated into your website Speaker Abstract Collection & Collation Exhibition/Sponsorship Venue details and maps Exclusive Conference Website 6. 7 Managing registrations Processing monies Progress reports Production of name tags Provision of numbers for breakout sessions Provision of numbers for catering for conference, welcome reception, dinners etc Online Registrations 7. 8 Offering selection of accommodation for variety of budgets Confirmation to delegates Rooming lists to hotels/motels & payments Handling of cancellations & last minute changes Transport co-ordination to conference venue if required Delegate Accommodation Inventory Management 8. 9 Air, Land & Sea Travel Booking Transfers to and from venue to hotel/s & airport Speaker Travel Conference Event transfers Handling of cancellations & last minute changes Travel & Transportation 9. 10 Researching Exhibitor Space & Design Co-ordinating with exhibitors & sponsors Exhibitor package production Logistical management of all enquiries & bookings Clear communication between exhibitors, contractors & venue Exhibition Design & Management 10. 11 Sourcing appropriate entertainment Engagement of entertainment Co-ordinating with venue Assisting with staging requirements Entertainment Sourcing & Management 11. 12 Working with client committee on budget development/ planning Processing monies for registration, accommodation, special events, travel etc Regular reporting as required Co-ordinating event specific bank accounts, merchant facilities, invoicing & receipting Final account preparation Financial Reporting & Budget Management 12. 13 Working with client committee on development of program & room allocations Printing of program for conference satchels & back of name tags Co-ordinating plenary rooms and breakout rooms as per the program Notifying speakers of presentation details Program Management 13. 14 Co-ordinating Call for Abstracts Setting up dedicated website link within the registration site for abstract submission Receipting & acknowledgement of abstracts to speakers Collation of abstracts & submission to committee for review & acceptance/decline Speaker Abstract Collection & Collation 14. 15 Contacting AV companies for quotes Appointing AV company on behalf of client Managing Audio Visual requirements for speakers Managing Audio Visual for main plenary room, breakouts & conference events Continuous onsite management during event Audio Visual & Technical Sourcing 15. 16 Conference Secretariat Provision of staff for registration desk & co-ordination of event Efficient communication between venue, client, speakers, delegates & audio visual On site management of Exhibitors & suppliers Timely and sufficient food & beverage for all attendees Main liaison between venue & client 16. 17 Often meetings have to take place in rural and remote locations. The Hotel Network is a specialist in accommodation, meeting rooms in these type of locations. Talk to us about your requirements and we can advise the best location for your event. Rural & Remote Locations 17. 18 A Better Way To Manage Your Events At The Hotel Network, we are committed to providing an end-to-end solution or you can choose single elements from The Hotel Network services for a seamless event. It is also an opportunity to shine, so it makes sense to guarantee your events by engaging experienced support and expertise. Services provided: Free venue sourcing. Exclusive conference website Online registrations Delegate accommodation Financial reporting Program Management And much, much more. 18. 19