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ASHAIMAN MUNICIPAL ASSEMBLY

IMPLEMENTATION OF MUNICIPAL MEDIUM-TERM

DEVELOPMENT PLAN (2014-2017)

ANNUAL PROGRESS REPORT

2016

PREPARED BY:

MUNICIPAL PLANNING COORDINATING UNIT

1 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016

Contents

EXECUTIVE SUMMARY .................................................................................................................................................................................................. 3

CHAPTER ONE ................................................................................................................................................................................................................... 4

1.0 Introduction ................................................................................................................................................................................................................. 4

1.1 Key M& E Objectives for the Year 2016 ................................................................................................................................................................... 4

1.2 Processes Involved and Difficulties Encountered ....................................................................................................................................................... 5

1.3 Status of Implementation of the 2016 Annual Action Plan ........................................................................................................................................ 9

CHAPTER TWO ................................................................................................................................................................................................................ 17

2.0 Introduction ............................................................................................................................................................................................................... 17

2.1 Financial Performance For The Year 2016 ............................................................................................................................................................... 17

3.0 Update on Core Municipal Indicators and Targets ................................................................................................................................................... 21

3.1.0 Report on Critical Development and Poverty Issues ......................................................................................................................................... 36

3.1.1 Slum Upgrading Project .................................................................................................................................................................................... 36

3.1.2 Urban Passenger Transport Project .................................................................................................................................................................. 36

3.1.3 School Feeding Programme ............................................................................................................................................................................... 37

3.1.4Youth Employment Programme .......................................................................................................................................................................... 37

3.1.5 Education of the Public on Effects of Global Warming ..................................................................................................................................... 38

3.1.6 Seven City Project (People’s Dialogue/ Ashaiman) .......................................................................................................................................... 38

3.1.7 Safi Sana Ghana Limited Waste to Energy Partnership .................................................................................................................................... 38

3.1.8 GAMA Water & Sanitation Project ................................................................................................................................................................... 39


3.1.9 HIV/AIDS Programme ....................................................................................................................................................................................... 40

3.1.10 Report on Gender Activities ............................................................................................................................................................................. 40

3.2.1Evaluation and Participatory M & E ...................................................................................................................................................................... 40

CHAPTER FOUR ............................................................................................................................................................................................................... 42

4.0 Introduction ............................................................................................................................................................................................................... 42

4.1 key issues Addressed and Those yet to be addressed ............................................................................................................................................... 42

4.2 Recommendation ....................................................................................................................................................................................................... 42

6.0 CONCLUSION .......................................................................................................................................................................................................... 44

AAP 2016 Ensuring and sustaining Macro Economic Development ................................................................................................................................... 46


EXECUTIVE SUMMARY

This report is on the implementation of programmes and projects contained in the Annual Action Plan 2016 which was derived from the

Municipal Medium Term Development Plan prepared for 2014-2017 year, based on the National Development Policy Framework, Ghana

Shared Growth and development Agenda (GSGDA) II.

It also outlines some successes and achievements chalked in the 2016 plan period, and the developmental status of the Assembly for 2016

and the challenges encountered during the year.

This report also outlines details of projects and programmes implemented during the period under review and include; level of

completion, award dates and contract sums amount paid to date among others are summarized in a matrix whiles other non-physical cross

cutting developmental programmes are explained in the subsequent pages.

The report also explains how Monitoring and Evaluation (M&E) activities were conducted to ensure value for money for all projects and

programmes. It highlights some challenges and suggested mitigation measures in conducting this M & E activities.

Some of the programmes and activities mentioned in the report includes: Slum Upgrading Activities, Report on Core District Indicators,

GETFund Projects, Trend/Safina Wash Facility Project, HIV/AIDS Programme, GAMA Project, UDG Projects, DDF, and DACF

Projects. The report also highlights on financial in-flow and out-flow analysis during the period.

In sum, the report gives an overview of how resources were expended to implement and ensure development in the Ashaiman

Municipality as at 2016 plan period.


CHAPTER ONE

1.0 Introduction

The Ashaiman Municipal Assembly exists to improve the living standards of its citizenry through effective planning, resource

mobilization and to provide socio-economic infrastructure and basic services in an environmentally sustainable manner. The Assembly

has therefore adopted various steps to reach both the local and international collaborators towards mobilizing resources for improving the

socio-economic and infrastructural facilities of the Municipality.

Monitoring and Evaluation, is a major component of planning and implementation process, aimed at avoiding severe implementation

constraints and ensuring that resources are judiciously utilized. Target beneficiaries of programmes and projects would also receive the

intended benefits, while most importantly, transparency and accountability are largely not sacrificed.

In this light, the Assembly has the obligation and responsibility to monitor and evaluate the Medium Term Development Plan, so as to

ensure value for money, transparency and accountability.

1.1 Key M& E Objectives for the Year 2016

To establish a system of directives and standards for reviewing, re-planning, and improving performance of development

programs and projects of the Municipality.

To strengthen the MPCU and other stakeholders in the conduct of Monitoring and Evaluation of the MTDP and AAP.

To provide a focus on the translation of inputs into outputs and the interaction between programs/projects and their target groups.

To ensure integration of the plans with budgeting and auditing and to collaborate with development partners (CSOs, NGOs,

FBOs, Communities, etc) engaged in every stage of the Municipal Development process.

To establish feedback processes that ensure the use of monitoring results and a follow up on the implementation of evaluation

recommendations.


To help Assembly formulate and justify budget requests as well as identify potentially promising programs and practices.

To facilitate stakeholder participation in identifying and taking appropriate action to correct weaknesses.

1.2 Processes Involved and Difficulties Encountered

Getting data from the decentralized departments and agencies of the Assembly was not easy. Some of the challenges faced were as

follows:

Inadequate information

Delay in getting existing information from Sector departments

Lack of functional data management units in these departments

Non availability of vehicles for field work


UPDATE OF ON-GOING PROJECT OF ASHAIMAN MUNICIPAL ASSEMBLY (FOURTH QUARTER, 2016)

S/N PROGRAMME

ACTIVITY

CONTRACTOR LOCATION CONTRACT

SUM

(GH¢)

DATE

AWARDED

EXEPCTED

COMPLETION

DATE

SOURCE

OF

FUNDING

GENERAL REMARKS

% OF WORK

DONE

LEVEL OF

COMPLETION

1 Construction and Completion of 3-storey Ghana Fire Service Complex

Messrs Vappy Ltd

Ashaiman Official Town

1,752,936.79 1st March 2016

15th April 2017

UDG 75% On-going

2 Continuation and Completion of 2-storey 4 unit Wards

Messrs Mintaba Ventures

Ashaiman Polyclinic

382,155.39 1st March 2016

3rd November 2016

UDG 90% Almost completed

3 Completion of Health Post with Residential Facility

Messrs Fredtuco Limited

Ashaiman Tsuibleo

345,392.82 1st March 2016

3rd November 2016

UDG 95% Almost completed

4 Construction of 2 storey Police Station (Phase 1)

Messrs Ernest De Bosco Construction Ltd

Ashaiman Jericho

432,956.68 1st March 2016

3rd

November 2016

UDG 100% Completed

5 Mounting of Street Naming Poles and Plates (Phase 2)

Messrs Duratech

Ashaiman Municipality

730,468.75 30th October 2015

2nd May 2016

UDG 95% On-going (Almost Completed)

6 Construction of 1-storey 4 bedroom house & 2 bedroom outhouse with carport for MCE Official

Messrs MAO & Associates Ltd

Community 22

155,965.29 29th September, 2011

30th March, 2012

DACF 85% On-going All works up to 1st floor slab is completed. Plastering works are yet to commence.


Residence

7 Construction of Assembly hall, Library and offices for Ashaiman SHS (PH 2)

Messrs Delovely Ltd

Ashaiman SHS

971,429.09 20th Feb. 2014

1st Sept. 2014

GETFUND

62% On-going but at a slow pace

8 Construction of 12-unit 2 storey classroom block

Messrs Delovely Co. Ltd

Community 22 Annex

449,957.50

20th July, 2011

20th March, 2012

GETFUND

80%

On-going but at a slow pace

9 Construction of 3-storey 18 unit Classroom block (Phase 1)

Messrs Eunat Construction Co. Ltd

Community 22 Annex

- - - - 80% Work in progress

10 Construction of 2-Storey, 6-Unit Classroom Blocks with Ancillary

Messrs Kpabya/ Mojaaba Enterprise

Blessed Clementina Basic Schools

442,272.50 30th October, 2015

28th

November, 2016

GETFUND

30% On-going

11 Construction of 2-Storey, 6-Unit Classroom Blocks with Ancillary

Messrs Mojaaba Enterprise

Ashaiman senior high school

442,272.50 30th October, 2015

21st April, 2017

GETFUND

10% On-going

12 Construction of 1No. CHPS Compound with 1No. Consulting Room, 2No. Bathroom, 2 Unit, 1- Unit Bedroom Self Contained Staff Apartment

Messrs 3AL Ventures

Amuidjor West (Tulaku)

322,509.73 30th October, 2015

1st August. 2016

GoG/ MP’s Common Fund

100% Completed


13 Construction of 1-storey 12-Unit Classroom Block with ancillary facilities (Phase 1)

Messrs Shayak Co.Ltd

Presby Junction

449,957.50 30th October, 2015

29th April, 2016

GETFUND

5% On-going NB: There is a slow pace in work. Because contractor has requested for a revision of the bills of quantities

14 Construction of 1-storey 12-Unit Classroom Block with ancillary facilities (Phase 1)

Messrs Big Foot Construction ltd

Comm 22 Annex

449,957.50 GETFUND

- Yet to start

15 Construction of Fence Wall around MCE residence

Messrs Mojaaba Enterprise

Comm 22 Annex

48,195.75 10th February, 2011

12th April, 2011

DACF 65% Project Stalled

16 Construction of fence wall around Roman down park

Messrs Brorans Roman Down- Ashaiman

157,392.45 26th September, 2011

9th January, 2012

DACF 80% Project Stalled

17 Construction of 12-unit 2 storey classroom block

Messrs Casbak International

Comm. 22 Annex

449,957.50 20th July, 2011

20th March, 2012

GETFUND

45% Project Stalled


1.3 STATUS OF IMPLEMENTATION OF THE 2016 ANNUAL ACTION PLAN

1.3.1 Ensuring and Sustaining Macroeconomic Stability:

Revenue Mobilization Campaign; various revenue mobilization strategies were adopted to include transporting revenue collectors

to point of collection and protected items for the revenue collectors.

Entrepreneurship Training; Artisans groups received training to enhance their entrepreneur skills hence improves their businesses.

Up–date of revenue database; the data base of revenue items were updated to increase revenue mobilisation and also re-evaluation of

properties were done in the Municipality

Training Programmes; Many women groups and 500 no. unemployed youth benefited from different types of soap making and other related

capacity improvement training within the review year.

1.3.2 Enhancing Competitiveness of the Ghana’s Private Sector:

75 youth were trained in batik and tie-dye, food package and small income generation activities

The NBSSI was supported and trained 20 fruits and vegetable processors were trained on business concepts, business management skills, soap

manufacturing and packing and other business enhancement

One technical training was held to train Small scale business operators on the processes to source funds to carry out their activities

Two (2) Business Counseling Services on record keeping was made on 45 business operators in the municipality

16 businesses were helped to register their operations through the Registrar General Department.

1.3.3 Accelerated Agriculture Modernization and Sustainable & Natural Resource Management.

The success story under the 10 key commitment areas:

Training was organized for 30 farmers and MOFA Staff on Common vegetable diseases.

Three (3) monthly staff training and information review meetings were organized.


Wholesale and retail market prices collected, analysed and disseminated.

Training was conducted for 156 farmers on record management.

Series of Monitoring and evaluation exercise was organized on Onion, Maize and rice farmers under the block farming programme

196 Scheduled AEAs/MAOs/DDA farm & home visits were held

193 Daily routine visits was conducted to promote the use of manure to improve soil fertility

50 animal units received clinical treatment.

Organization of quarterly Land allocation committee meeting could not be held due to lack of funds

Highlight of other achievements:

National Farmer’s Day was organized successfully.

Workshop was organized for 26 farmers in non-traditional livestock (grass cutter, Rabbit) and poultry production.

Annual budget was prepared for 2017 year

50 farmers were trained on the growing of selected traditional and exotic vegetables for domestic use

6 poultry farmers on Biosecurity and Avian Influenza

24 vegetables farmers on post-harvest management and farm Sanitation

1.3.4: Infrastructure, Energy and Human Settlement Development:

The Department of Urban Roads (DUR) is responsible for managing a road network of 562km. Which is made up of 126km and 436km of

paved and unpaved roads respectively. The Department undertook the following activities;

Rehabilitation of Afariwa/ Newtown road

Rehabilitate court road and link


Resealing of selected roads within the Municipality

construction of Drainage in the municipality

Construct 600mm underground pipe culvert at Star light link road

Grading Selected roads within the Municipality

Desilting of drains within the Municipality

Pothole patching Selected roads within the Municipality

The Works Department also monitored the implementation of infrastructure project of the Assembly. Most of the projects are progressing

speedily. These include:

Construction and Completion of 3-storey Ghana Fire Service Complex at ASHMA (75% complete)

Continuation and Completion of 2-storey 4 unit Wards at Ashaiman polyclinic (90%, almost completed)

Completion of Health Post with Residential Facility at Tsuibleoo (95%, almost completed)

Construction of 2 storey Police Station (Phase 1) at Jericho (100% completed)

Mounting of Street Naming Poles and Plates (Phase 2) municipal wide (95%, ongoing and almost completed)

Construction of 1-storey 4 bedroom house & 2 bedroom outhouse with carport for MCE Official Residence at community 22 (85%, On-going All works up to 1st floor slab is completed. Plastering works are yet to commence)

Construction of Assembly hall, Library and offices for Ashaiman SHS (PH 2) (62%, On-going but at a slow pace)

Construction of 12-unit 2 storey classroom block at community 22 annex (80%, On-going but at a slow pace)

Construction of 3-storey 18 unit Classroom block (Phase 1) at community 22 annex (80%, Work in progress)

Construction of 2-Storey, 6-Unit Classroom Blocks with Ancillary at Blessed Clementina Basic Schools (30%, ongoing)

Construction of 2-Storey, 6-Unit Classroom Blocks with Ancillary at Ashaiman SHS (10% Ongoing)

Construction of 1No. CHPS Compound with 1No. Consulting Room, 2No. Bathroom, 2 Unit, 1- Unit Bedroom Self Contained

Staff Apartment at Tulaku (100% completed)

Construction of 1-storey 12-Unit Classroom Block with ancillary facilities (Phase 1) at Presby junction (5% On-going NB: There is a slow pace in work. Because contractor has requested for a revision of the bills of quantities).

Construction of Fence Wall around MCE residence at community 22 annex (65%, Project Stalled)

Construction of fence wall around Roman down park at roman down (80%, Project Stalled)

Construction of 12-unit 2 storey classroom block at community 22 annex (45%, Project Stalled)

Construction of 1-storey 12-Unit Classroom Block with ancillary facilities (Phase 1) at community 22 annex is yet to start


The Development Control Unit of Works department is working hard to bring sanity into the system. They undertook their routine inspection of new structure developments within the municipality to ensure that they have building permits and also construction conforms to standard. The unit also continued with its temporary structure permit exercise. Demolishing exercise was taken at various localities which included part of Middle East, Tulaku, AdjeiKojo, Afriwa, IDA area and along the dam wall.

1.3.5: Human Development, Productivity and Employment

Support to Education

Assistance to needy but brilliant children;

AshMA has supported the municipal education directorate in executing its projects and programmes:

Municipal supported with organization of my first day at school programme

Municipal also supported with the organization of STME clinic

Best teacher award was organised with support from the Assembly.

A WASH Project dubbed the “FOOTBALL FOR WASH” has been implemented in Ashaiman basic schools in the Municipality which has

promoted good hygiene practices in schools.

Monitored SBI/CBI

Conducted baseline assessment on pupils reading ability

Conducted school performance appraisal meeting (spam)

Monitored private schools Activities

Providing guidance and counseling services at the pre-tertiary levels is on-going

Formed and monitored English, Science, French and Girls clubs in schools and submitted progress reports.

Monitored teacher absenteeism and sanctioned culprits.


Organised capacity building workshop for Head teachers on school Management and Administration.

Support to Health

The overall assessment of service delivery indicators showed positive performance in the year under review. Hospital OPD attendance

increased with malaria continuing to be the highest reported case followed by communicable diseases. The interventions implemented by

the Municipal Health Directorate in the year to control malaria are focused on achieving the following:

Improving malaria case management in health facilities;

Promoting the use of insecticide treated nets, particularly among children under-five years and pregnant women;

Providing chemoprophylaxis for pregnant women (IPT); and

Intensifying public education on malaria control and management.

The Department continued its registration of new ANC participants and increased ANC attendance through the antenatal care schools at

facilities. The proportion of pregnant women who received at least antenatal care visits increased. Routine Vaccination of infants was

done in all health facilities.

Most of the deliveries in the Municipality are supervised by trained midwives and occur in health facilities. No case of maternal mortality

or child mortality was recorded in health facilities. On preventive mother to child HIV/AIDS, there have been gradual increased in

willingness of pregnant mothers to be tested for HIV. PCTMT was administered for expectant mothers who tested positive for HIV.

Number of Still Birth decreased from 28 to 20 and improved Family Planning Acceptor rate from 78% to 85%.

To accelerate the achievement of the MDG goals 4 &5, the Municipal Health Directorate implemented the Millennium Accelerated

Framework (MAF) which consisted of activities that enhance reproductive health and improve maternal health outcomes. Activities

undertaken in furtherance of MAF goals include training of trainers programmes targeted at Primary Health Officers and outreach

programmes in communities, institutions and organised groups. Through MAF, groups were formed and sensitized on maternal health and

reproductive health issues.


Improved supervised delivery had increased from 69% to 75%, the Municipal Health Directorate and the Assembly continued to create

new CHPS zones to bring primary healthcare to the doorstep of residents. Capacity building training held for health officers and assigned

to the CHPS zones. Re-launched of Adolescent Reproductive Health Services (ARHS) and discussions with School PTAs on ARHS

issues.

The Ashaiman Polyclinic was provided with additional 2-storey 4- Unit Ward to supplement the existing ones. This also comes with the

provision of hospital beds and other health equipment. This facility was co-funded by SIF under the UPRP programme.

The polyclinic theatre is completed and furnished with equipment hence has reduced the number of referral cases to Tema General

Hospital.

Central Administration;

o There was some capacity building programmes and workshops for staff and Assembly members.

o The assembly also undertook some project monitoring exercise, revaluated some properties, prepared composite budget

and procured a computer soft-ware management tool and a directional sign post for the zonal council.

o Provision of Streetlights in all Electoral Areas; The maintained and installed street lights in all seventeen (17) Electoral

areas. This has enhanced security and free movement of citizens.

Social Welfare and Community Development

The Assembly is doing well to cater for the well-being of the deprived and vulnerable in the Society. As a result of this during the period,

PWDs were supported in various forms to attend some of their programmes such as Blind Union conference, the Physically Challenged conference,

Deaf week celebration International.


To enhance the welfare of the poor and the vulnerable in the society, the Assembly continued to implement the Livelihood Empowerment

against Poverty (LEAP) Programme. Regular cash grant payment to 55 beneficiary households bi-monthly

The DSW also handled 26 child maintenance cases while 64 Day Care Centers in the Municipality were visited.

The Community Development Department also conducted home visits to sensitized the public on public health and sanitation issues. Also

5 workshop on skills training in Batik,tie&dye,road safety,food package and 108small income generation activities was held.

Environmental Sanitation

As a rapidly growing Municipality, the sanitation and waste management needs are quite enormous .The Municipality has been divided

into zones and given to Waste Management Contractors for the management of waste generated which is a total of 750.39 metric tonnes

of wastes are generated daily. Some of the Sanitation and Environmental activities that were performed included the following;

Inspected premises and issued notices of abatement. Allocated grave spaces to applicants and supervised burials. Issued notices to landlords to construct household toilets. Undertook routine drain cleansings. Sensitized food vendors to undergo medical screening and obtain health certificates of fitness. Monitored and supervised solid waste collection. Enforced regulations on noise pollutions. Eight cases were sent to the courts. Prosecution of sanitary offenders. National Sanitation Clean-up exercises rigorously carried out every month.

Evacuation of eight solid wastes at unauthorized areas.

Public health promotion education carried out

Provision of 2000 biofill Toilets on subsidy still ongoing (sensitization of households and installation of toilet for those able to

make complete payment).

Conducted Hygiene education in schools. Undertook solid and liquid waste collection services.


Efforts to get residents to build toilet facilities in their homes were intensified with public education and prosecution of offenders. The

Assembly resolved to discourage the construction of public toilets in community and concentrate on the provision of institutional

sanitation facilities while campaigning and encouraging residents to provide sanitation in homes through the PRISTO and GAMA project.

The Assembly is working to improve sanitation in schools through the construction of toilet facilities.

Transparent and Accountable Governance

Community Durbars; As part of the decentralization process to bring governance and development to the door step of the citizenry, the

Assembly reached out to the people of Ashaiman to solicit their inputs in Development of Ashaiman. Three public fora were held on the

developmental interventions and budget hearing. Participation was massive and encouraging.

This platform created opportunities for the citizenry to be informed and contribute to policies, plans and projects and seek clarifications on

developmental issues and challenges.

Strengthening of the Sub Structure;

o Effective grass root participation and strengthening comprise the decentralization process. Efforts have been made to get temporal

offices for the seven (7) zonal councils in the Municipality. Plans are underway to construct permanent offices.

o Again, the Assembly has ceded some revenue items to the zonal councils and is committed to ceding 100% of revenues they are

able to collect. This will enable them carry out their activities effectively.

o Capacity building training is in the pipeline for the Zonal counselors to equip them do their work effectively.


CHAPTER TWO

2.0 Introduction

The plan year 2016 had a slow pace of development which could not realize most activities due to delay in the release of funds. However,

some successes were chalked in the implementation of the 2016 Annual Action Plan.

2.1 Financial Performance For The Year 2016

I. The total revenue generated as at 31st December, 2016 in respect to internally Generated Fund (IGF) amounted to GHC

3,300,453.01 representing 94.32% of budgeted figure of GH₵ 3,499,011.19

II. The IGF Revenue Budget increased from GH₵3,422,257.75 (in 2015) to GH₵3,499,011.19.00 in the period under review. The

increase was due to the computerization of License and Property Rate Data being used in revenue mobilization coupled with the

implementation of 2016 Revenue Mobilization Strategy Action Plan as well as strong Monitoring and Evaluation of revenue

collection.

III. In fiscal year 2016, actual IGF revenue increased by GH₵ 153,382.08 representing 4.87% over 2015 performance. IV. In the period of 2016, the actual receipt for GOG was GH₵ 1,824,046.76 representing mainly GOG Salaries and Decentralized

Departments Releases.

V. The Common Fund of GH₵ 2,627,760.58 comprises 4th quarter 2015; 1st to 3rd quarters of 2016 inclusive MP’s Disability Fund and HIV/AIDS.

VI. As at 31st December 2016, total revenue mobilized stood at GH₵14,046,743.91 representing 83.60% of approved budget figure of

GH₵16,803,040.21 for 2016.


VII. The shortfall in overall revenue performance was mainly due to DACF Releases as well as poor performance of some IGF revenue

items.

VIII. The Assembly spent a lot of resources in managing sanitation within the Municipality hence the urgent need to strengthen the

implementation of franchise agreement of solid waste collection in the Municipality

INCOME SUMMARY (2015/2016)

3,147,070.93

2,518,315.95

2,961,219.55

0

316,663.00

1,138,674.61

248,560.00

3,300,453.01

1,824,046.76

2,627,760.58

1,930,174.32

518,133.00

3,846,176.24

00.00

500,000.00

1,000,000.00

1,500,000.00

2,000,000.00

2,500,000.00

3,000,000.00

3,500,000.00

4,000,000.00

4,500,000.00

Internally

Generated Fund

(IGF)

Government of

Ghana (GoG)

District Assembly

Common Fund

(DACF)

GAMA District

Development

Facility (DDF)

Urban

Development

Grant (UDG)

GSFP

2015 (year)

2016 (year)


EXPENDITURE SUMMARY (2015/2016)


3,284,826.67

2,492,493.042,420,212.71

0

360,356.53

1,433,534.73

285,560.00

3,474,771.72

1,824,046.76

3,202,451.59

1,644,623.41

901,373.49

3,476,953.04

00.00

500,000.00

1,000,000.00

1,500,000.00

2,000,000.00

2,500,000.00

3,000,000.00

3,500,000.00

4,000,000.00

Internally

Generated Fund

(IGF)

Government of

Ghana (GoG)

District Assembly

Commond Fund

(DACF)

GAMA DDF UDG GSFP

2015 (year)

2016 (year)


CHAPTER THREE The highlights on some core indicators and targets achieved during the plan period. The chapter also explains the critical developmental

issues that took place during the year.

3.0 Update on Core Municipal Indicators and Targets

Thematic Area 1 - Enhancing Competitiveness of Ghana’s Private Sector

DMTDP GOAL: To achieve and sustain economic stability while placing the economy on a path of higher growth in order to attain a per capita income of at least US$3,000 by 2020 and also attain the Millennium Development Goals (MDGs)

POLICY OBJECTIVE : Develop Micro, Small and Medium Enterprises (MSMEs)

DISTRICT OBJECTIVE

S/N Indicator Indicator

Type

Baseline

TARGET Achievements Data

Source

Monitoring

Frequency

Responsibility

2014 2015 2016 2017 2016

1 No. of MSEs registered

Provide Business information to rural MSE’s

- 100 200 500 75 BAC Quarterly MPCU

2 No. of Business Associations strengthened

Increase the number of new businesses and improve technology


3 Facilitate Access to credit by MSE’s

Increase number of Rural MSE’s to Access Credit


4 No. of Business Associations formed

Increase Access to business Networking

- - 100 200 - BAC/N

ADMO

Quarterly MPCU


(facilitation)

5 No. of New Businesses Established

Increase in Job creation - 100 300 500 10 BAC/D

OC

Quarterly MPCU

6 Promote Group Formation/ Strengthening

Increase in group cohesion


7 Clients operating Active Bank Accounts

Increase interest in savings


8 No. of Clients certifying their product with GSA

Increase in Product standardization


POLICY Objective 2: Develop tourism as a major industry

DISTRICT OBJECTIVES:

9 No. of tourist site identified

Output 0 1 1 1 1 GTA/BAC

Annually MPCU

10 No. of tourist sites developed

output 0 1 1 1 0 GTA/DPCU

Annually MPCU

11 Education outreach

Organizing art clinics in selected basic schools

5 4 2 2 1 CNC Annually MPCU


12 Promoting traditional arts and craft to alleviate poverty

Organizing art and craft exhibition


13 Identification or artistic, culture and performing groups

At least 50 groups will be identified and formation of new groups will be encouraged annually


14 Human development and training

Training of youth in bead making and batik production


15 Traditional food bazaar

To project some food delicacies that municipality is noted for and also bring to fore a diverse food culture of Ghana


Source: Source: ASHMA, 2016


Thematic Area 2- Accelerated Agricultural Modernization and Natural Resource Management

DMTDP GOAL: To achieve and sustain economic stability while placing the economy on a path of higher growth in order to attain a per

capita income of at least US$3,000 by 2020 and also attain the Millennium Development Goals (MDGs)

POLICY OBJECTIVE :

DISTRICT OBJECTIVE

Activity

Indicator Baseline

Data

(2014)

Target

(2015)

Target

2016

2016

Achievement

Target

2017

Data

Source

Monitoring

Frequency Responsibility

16 Organize workshop for 10

Dep’t of Agric. Staff and 20 farmers in non-

traditional livestock (grass

cutter, Rabbit) and poultry

production.

% increase in the

number of non-

traditional livestock

farmers

20 30 30 60% 86% MDA

17 Carry out 460 farm,

home & monitoring visits

by AEAs/MAOs/DDA

Number of male and

female farmers who

have been visited by

an AEAs/MAOs/DDA

468 468 468 175 Home

and Farm

visits

achieved

468 MDA

18 Organization of quarterly

Agricultural Forum.

Number of fora

organized

4 4 4 Zero

achievement

4 MDA

19 Demonstration on diet

fortification for 50

members of 2 HIV

positive groups by

December, 2015

Number of FBOs

trained on new

nutrition and diet

technologies/

demonstration

20 50 Zero

achievement

1 MDA


20 Organize nutrition and diet

improvement programme

for 5 women groups

Number of FBOs

trained on new

nutrition and diet

technologies/

demonstration

3 2 5 On-going 2 MDA

21 Promote the growing of

selected traditional and

exotic vegetables for

domestic use by training

60 farmers.

% increase in the

number of farmers

engaged in traditional

and exotic vegetables

30 60 60 50 farmers

trained

30 MDA

22 Train 10 poultry farmer

groups on bio-security and

avian flu

Number of FBOs

trained on new

technologies/

demonstration

2 4 4 6 poultry

group trained

10 MDA

23 Train 25 farmers on record

Management.

Number of farmers

who have records that

can be used to access

credit

20 25 25 156 farmers

trained

50 MDA

24 Promote the use of manure

to improve soil fertility

% change in crop

yield

1 1 1 193 farmers

sensitized

1 MDA

25 Organize Sensitizations

workshop for 55 vegetable

growers on safe use of

water

Number of

sensitization

workshops organized

35 50 55 Zero

Achievement

50 MDA

26 Organize quarterly

training for Municipal

Dep’t of Agric. Staff on

Number of male and

female AEAs

receiving in-service

4 4 4 10 MoFA

Staff trained

13 MDA


Thematic Area 4 - Infrastructure and Human Settlements Development

DMTDP GOAL: To develop necessary infrastructure and Energy required for improvement in the municipality

POLICY OBJECTIVE 1 : Create and sustain an efficient transport system


S/N Indicator Indicator

Type

Baseline

2013

Target Data

Source

Monitoring

Frequency

Responsibility

2014 2015 2016 2017

30 Length of Urban roads surfaced(km)

Surfacing works 0.75 2.6 2.6 5 URD Record

Annually URD

Agriculture as a business. training on market-

oriented approach

27 Organize demonstration

on proper handling and

use of Agro chemicals for

120 vegetables farmers in

the Municipality.

Frequency of

generation of

relevant market

information

50 80 120 68 farmers

trained

60 MDA

28 Train 20 vegetables

farmers on post-harvest

management and farm

Sanitation.

% decrease in post

harvest lose in

vegetables

15 20 20 24 farmers

trained

20 MDA

29 Organize inspection and

selection of 2016 best

Municipal, Regional and

National farmers.

Celebration of

National Farmers’ Day

1 1 1 Activity

carried out

1 MDA


31 Length of Urban roads resealed(km)

Resealing 0.5 2.8 6.5 3 URD Record

Annually URD

32 Area of pothole patching done (m2)

Pothole patching 14,000 12,000 8,250 6,000 URD Record

Annually URD

33 No. of culvert constructed

Culvert construction

1 2 5 1 URD Record

Annually URD

POLICY OBJECTIVE 2: Accelerate the provision of affordable and safe water


POLICY OBJECTIVE 3: Improve environmental sanitation

DISTRICT OBJECTIVES: To improve environmental sanitation in the District by Dec, 2017

34 % of total population with access to approved toilet facility

Outcome 15.6% 18.4% 19% 22% 18% 19% EHU Records

Quarterly MWD/Planning Unit

35 No. of households with access to toilet facilities

Output 12000 15,000 16,000 18,000 4,700 15,265 EHU Records

Quarterly MWD/Planning Unit

36 No. of people sensitized to build household toilets

600 1000 1200 1500 2000 705 EHU Records

Quarterly Planning Unit

37 No. food/drink handlers educated and medically screened

Output 4,000 5000 5000 5500 4,160 3970 EHU Records

Quarterly MHS Planning Unit

38 No. of households reached with hygiene education

Outcome 7000 8500 8000 9000 7,000 7,000 EHU Records

Quarterly Planning Unit

Thematic Area 4 -Human Development, Employment and Productivity

MTDP GOAL: : Ensuring the right to basic social services such as health care, safe drinking water/sanitation by 2017

POLICY OBJECTIVE 1:

DISTRICT OBJECTIVE:.

S/

N

Indicator Baseline

2014

Target Achiev

ements

Data

Source

Monitoring

Frequency

Responsibility

2014 2015 2016 2017 2016


39 No. of people educated on portions of the contents of the constitution ie chapter 1,2,3,5,6,7,18,19 and 20

12,000 35,000 52,000 60,000 65,000 NCCE Annually MPCU

40 No. of civic education clubs educated on the

contents of the constitution (Senior High

School)

460 600 750 850 580 NCCE Annually MPCU

41 No. of people educated on electoral process 25,000 55,000 65,000 80,000 52,000 NCCE Annually MPCU

OBJECTIVE 2: Increase equitable access to and participation in education at first and second cycle levels

DISTRICT OBJECTIVE: Community Entry, Recruitment Of Learners, Establishment Of Literacy Classes And Facilitation. S/N Indicator

Baseli

ne

2013

Target Data

Source

Monitoring

Frequency

Responsibil

ity

2014 2015 2016 2017 2016 Achievement

42 No. of communities /institutions contacted for establishment of literacy classes

18 25 30 36 40 NFED Annually MPCU

43 No. of learners recruited for literacy classes Output

275 350 394 492 515 600 NFED Annually MPCU

44 No. of facilitators training workshop organized for facilitators in English

N/A 1 1 - 1 1 NFED Annually MPCU

45 No. of monitoring supervision and evaluation organized

3 4 4 2 2 2 NFED Quarterly MPCU

DISTRICT OBJECTIVE

S/

N

INDICAT

OR

INDICATOR

TYPE

BAS

ELI

NE

2013

TARGET 2016

Achievements

DATA

SOURCE

MONITORI

NG

FREQUENC

Y

RESPO

NSIBILI

TY

2013 2014 2015 2016 2017

46 Education outreach

Organizing art clinics in selected basic schools

- - - 2 2 CNC Annually MPCU


47 Promoting traditional arts and craft to alleviate poverty

Organizing art and craft exhibition


48 Identification or artistic, culture and performing groups

At least 50 groups will be identified and formation of new groups will be encouraged annually

- - 30 50 CNC Annually MPCU

49 Human development and training

Training of youth in bead making and batik production


50 Traditional food bazaar

To project some food delicacies that municipality is noted for and also bring to fore a diverse food culture of Ghana


POLICY OBJECTIVE 4:

DISTRICT OBJECTIVE: To provide support for 500 PWDs and OVC by December 2017

S/

N

INDIC

ATOR

INDICATOR

TYPE

BASELIN

E

2013

TARGET Achievement

s 2016

DATA

SOURCE

MONITORI

NG

FREQUENC

Y

RESPONSIBI

LITY

2014 2015 2016 2017

51 Case work with the familie

Families

cohabiting with

their children

peacefully.

- 151 263 170 200 495 DSW Annually MPCU


s Handling of non-child maintenance cases

52 Inspection of early childhood development centers

Registration and renewal of certificate of early childhood development centers


53 Establishing and Training of child panel member

Functioning secretariat established

- - - - -

- - DSW Annually MPCU

54 Inspection and monitoring of NGOs

NGOs

monitored and

registered


55 Reintegration of abandoned and missing childre

Number of

abandoned and

missing children

integrated into

their families



n with their families

56 Equipping persons living with disability with entrepreneurial skills

Number of

PWDs

supported with

various sums of

money to

expand their

business,

education and

training


57 Give LEAP support to the orphans, PWDs and aged

A number of

vulnerable

benefited from

the LEAP

program


58 Juvenile justice and Administration

Supervise

justice


59 Number of OVC’s identifi

- - - - - - DSW Annually MPCU


ed

60 Number of PWD’s registered


61 Monies collected on behalf of aggrieved spouses

- Ghc 48,090.00

Ghc 70,640.00

Ghc 90,000.00

Ghc

99,000.0

0

Ghc 70,640.00 DSW Annually MPCU

POLICY OBJECTIVE 5: Expand opportunities for job

DISTRICT OBJECTIVE:

62 No. of unemployed youths identified and registered -Males -Females

Output

1,500 500 700 900 1100 2500 GYEEDA /Records

Annually GYEEDA

63 No. of Youth acquire employ

Output 1000 200 300 250 100 500 Records/ GYEEDA

Annually GYEEDA

/DPCU/

GES/DHD/D

FR


able skills

POLICY OBJECTIVE: 6

DISTRICT OBJECTIVE:

64 No. of PWDs registered

Output 27 35 70 85 100 185 Social Welfare Dept. Records

Annually Social Welfare

Dept. DPCU

65 No. of disability ramps constructed on public buildings

Output 4 4 4 3 15 100 Social Welfare Dept. Records


Dept. DPCU

66 no. of women trained in employable skills

Output - 200 500 800 1200 760 Social Welfare

Dept. Records


Dept. DPCU

Source: ASHMA, 2016

Theme 5- Transparent and Accountable Governance

MTDP GOAL: Strengthen the institutional capacity of the MA and strengthen sub municipal structures to enhance mobilization of resources for effective performance of the municipal Assembly, through collaboration with all stakeholders and development partners.


OBJECTIVE 1: Strengthen and operationalise the sub-district structures and ensure consistency with local Government laws

To ensure effective functioning of the Areas Councils by 2017.

S/N INDICATOR INDICATOR

TYPE

BASELINE

2013

TARGET

Achievements

2 016

DATA

SOURCE

MONITORING

FREQUENCY

RESPONSIBILITY

2014 2015 2016 2017

67 No. of Zonal Council Offices constructed

Output 7 2 2 2 1 0 CA Annually MPCU

68 No. of training workshops organized for Zonal Councils


69 No. of capacity building workshops organized for MA staffs


70 No. of staff quarters constructed


POLICY OBJECTIVE 2: Improve the capacity of security agencies to provide internal security for human safety and protection

DISTRICT OBJECTIVE:

71 No. of court building constructed

Output 4 2 1 1 1 2 MWD Annually Judicial Service

72 % improved in the citizen police ratio

MWD Annual Police Service

73 No. of police post Construction

Output 2 1 1 1 1 MWD Annual Police Service

74 % reduction in Outcome MWD Annual Police Service


crime rate

OBJECTIVE 3: Ensure efficient internal revenue generation and transparent in local resource management

DISTIRCT OBJECTIVES;

75 No. of tax education campaign organized

Output 4 4 4 4 4 3 Finance Unit

Annually MPCU

76 No. of new sources of revenue identified

output Finance Unit

Annually MPCU

77 No. of market stores constructed

Output 4 2 2 2 1 Finance Unit

Annually MPCU

78 No. trainings organized for revenue collectors

output 1 1 1 1 1 1 Finance Unit

Annually MPCU

79 % increase in revenue collection

outcome 25 28 28 28 25 Finance Unit

Annually MPCU


3.1.0 Report on Critical Development and Poverty Issues

3.1.1 Slum Upgrading Project

Through the UN-Habitat program, a Slum upgrading project began in Ashaiman under the Tema/Ashaiman Slum Up-grading Fund Board

(TAMSUF) to up-grade all slums in Ashaiman. This project is currently on-going with the pilot phase completed; which consist of 31

residential apartment mixed with commercial rental units. The subsequent structures will start when the first batch of residents (ten

families) move from the transit quarters to make room for the second batch. This will make room for clearances of space for the next

project. Consultations are currently on-going with the private sector to facilitate a successful implementation so as to revitalize the slum

areas. Again, a Pristo project which aims at providing about 2,000 household toilets in the Municipality is underway to help improve

sanitation.

3.1.2 Urban Passenger Transport Project

In 2016, the Assembly had a revenue target of GhȻ 120,000.00 but realized GhȻ 135,282.60 at the end of the year due to effective

management of public transport.

Some of the activities undertaken were:

Route monitoring exercise

Incorporation of other road users (Heavy equipment operators, tipper trucks, and tricycle)

Successful introduction of the clamping exercise

Sensitization of operators

Provided training to the enforcement team(City Guards)

Provided reflective jackets to the enforcement team

Successfully created a transport database for all transport operators


Some of the challenges encountered during the year include inadequate logistics such as computers and a towing vehicle.

3.1.3 School Feeding Programme

The Municipality has been very fortunate to enroll all the thirteen (12) public schools into the school feeding programme. The programme covers 7088

pupils in all primary schools in the municipality in exception of the newly created ASHMA Cluster of schools. This is attributable to the relentless

efforts of the Assembly. The programme has brought about a tremendous boost in school enrolment and retention.

3.1.4Youth Employment Programme

The Local Enterprise & Skills Development Programme (LESDEP) is a programme meant to provide skills training and

entrepreneurship for the youth to enable them gainfully gets employed.

The programme is categorized in modules to include sewing, welding, Fish processing, Grasscutter rearing, Hairdressing, and

Soap making, Tie & Die among etc.

A total number of 214 beneficiaries were registered under various modules. So far, some number of beneficiaries has received

various equipment to enable them start a living on their own

The Assembly is in collaboration with Council for Technical and Vocational Education and Training (COTVET) is sponsoring

about Fifty (50) Apprentices at the various training institutes, as well as through apprenticeship training (Auto Mechanic, Garment,

Cosmetology, Electricals, and Carpentry)

To complement this, the Assembly have introduce Graduate Entrepreneurship Business Support Scheme (GEBSS), a private

sector initiative aimed at equipping not less than 100 unemployed graduates each year with requisite competencies to enhance their

potentials for self-employment entrepreneurship.


3.1.5 Education of the Public on Effects of Global Warming

The Environmental Protection Agency (EPA) held a one-day public forum to sensitize participants on the hazards and effects of global

warming. This forum was attended by participants to include market women, farmers, officers from Ashma, opinion leaders among

others. Participants were taken through various aspects of global warming and the effects it possess to the environment.

3.1.6 Seven City Project (People’s Dialogue/ Ashaiman) Another related slum upgrading is the Seven City Project. This project is a Kampala initiative which seeks to provide slum dwellers with decent living

quarters being funded by the Slum Dwellers International (SDI) with support from the People’s Dialogue (NGO). So far, about 29 household latrines

have been provided for slum dwellers, while 15 more are on-going. The project operates a revolving credit scheme and so beneficiaries are made to

pay back after construction. With the support from the Government of Netherland, PRISTO and Ashaiman Municipal Assembly has signed a

Memorandum of Understanding for the constructions of 2000 toilets to minimise the open defecation in the municipality.

3.1.7 Safi Sana Ghana Limited Waste to Energy Partnership

The Assembly has entered into an agreement with Safi Sana Ghana Ltd on an Energy Generation Project. The project is aimed at using liquid waste

from both households and public toilets as well as organic waste and processes them to generate bio-gas. The pilot stage has already taken off at the

Irrigation Development Authority, (IDA) Ashaiman. Human waste, cow dung and market waste from vegetables and fruits had already been tested

and the results were encouraging.

- Approval has been given to the Draft MOU but has been slightly reviewed, hence awaiting final endorsement by the General

Assembly.


- Safisana has also partnered with the Assembly to construct a 20-seater W/C toilet facility at Afariwaa Junction under a Build Operate and

Transfer (BOT) partnership agreement which is to take duration of 18 years of operation, after which it will be handed over to the Assembly.

- All is set for the construction of the digester as the land earmarked has been release by the Ashaiman Irrigation Authority.

3.1.8 GAMA Water & Sanitation Project

The Municipality is benefitting from the Greater Accra Metropolitan Assemblies (GAMA) sanitation and water project in eleven (11)

Districts in Greater Accra.

The objective of the project is to increase access to improved sanitation and improved water in the GAMA, with emphasis on low income

communities and to strengthen management of environmental sanitation in GAMA.

Components of Gama Project

There are four (4) components;

Component 1: Provision of environmental sanitation and water supply to priority low income areas of the GAMA

Component 2: Improvement and expansion of the water distribution network in the GAMA

Component 3: Planning, improvement and expansion of GAMA wide environmental sanitation services.

Component 4: Institutional strengthening

Seventeen (17) government schools have been selected to benefit from the project, which represents the component 4.

The New Town community had been also selected to benefit from improved sanitation and water facilities. Two Consultants have been

recruited to provide technical support for the implementation of the project at institutional and community levels. The consultants have

completed baseline survey at the selected institutions and the communities. The Municipality has so far facilitated the construction of

seventeen toilet household toilets under the Rapid Result Initiative.


3.1.9 HIV/AIDS Programme

The Assembly through the Municipal Aids Committee plan and implement programmes aimed at reducing HIV/AIDS in the Municipality.

Some of the interventions implemented by the Assembly include anti-stigmatization campaigns. Counseling and Testing was observed to

include a total of 65 attendants; 5 males and 60 females. Prevention of Mother to Child Transmission exercise was conducted to 40

mothers. Training and Nutrition to understand the best diet practices was carried and about 56 PLHIV attended.

3.1.10 Report on Gender Activities

The Municipality through the Social Welfare Department was able to reconcile 6 missing but found children to their various homes. Out

of these 6 children, males were 2 and the remaining were females.

There was an increase in the level of woman participation in the projects implemented within the years. 19% of the activities in the Action

Plan were vulnerability inclined. The participation of the disabled and physically challenged was also not overlooked. There was at least

10% representation of the physically challenged in all programmes and projects that involved stakeholders.

3.2.1Evaluation and Participatory M & E

Evaluation practically determines the merit, worth, or value of a project or program at a given time set aside by the M&E team. The

MPCU in its technical sense evaluates by judging a project or program based on information and analysis relative to such issues as

relevance, cost - effectiveness and success for its stakeholders.

Participatory monitoring and evaluation is essential function of any development project within the Municipality. The Assembly thus

involves the beneficiaries and all stakeholders in its monitoring and evaluating exercises as a strategy to build self-reliant attitude towards

projects that will serve their interest to address issues as the relevance of the project, cost-effectiveness and degree of success the project

achieved.


Again, the beneficiary’s own capacity to identify and solve their problems through active involvement in all phases of the development

process is built. - That is, monitor progress of work towards project objectives and to evaluate results as well as to strengthen institutional

capacity to help sustain development projects within their local communities.

3.3 Sustainable Environmental Assessment (SEA)

As part of efforts to achieve comprehensive and sustainable development, out twenty-seven physical projects initiated and implement, the

Assembly subjected all those to SEA and the necessary mitigation factors were planned and implemented. Some of the activities

implemented in this regard included planting of trees to reduce erosion, spraying of water to dusty areas during road construction,

Provision of adequate refuse containers at market and shops constructed


CHAPTER FOUR

4.0 Introduction

This chapter includes some highlights and various challenges that somehow hinder the smooth implementation of the plan activities of the

year 2016.

4.1 key issues Addressed and Those yet to be addressed

4.2 Recommendation

Preparation and mobilization of communities for participation in designing and implementation of projects required a lot of resources (e.g.

time, transport and performance-related allowances), which dragged or delayed implementation. The Assembly’s Projects requirement

and expectation were cumbersome and time demanding.

Addressed Issues Yet To Be Addressed Issues

1 A Well Constituted MPCU M&E Documentation Centre

2 M&E Plan prepared Logistics (Computers)

3 Some office space provided Office space too small & inadequate logistics

4 - Lack of monitoring vehicle


Monitoring requires collection, documentation and sharing of a wide range of information. This requires many skills that are lacking

in the communities. The compiling of information for the M&E Report underwent a lot of verifications and adjustments because the

local community members lacked the requisite information gathering tools and techniques. There is the need therefore, for local

capacity building to ensure efficient data collection and collation.


6.0 CONCLUSION

This year annual report is reviewing the 2016 annual plan. It is to be mentioned that the Assembly made frantic efforts in achieving the set

goals and targets since availability of funds were not adequate throughout the plan period.


APPENDIX

Analysis of Income and Expenditure for the Year Ending 31/12/2016

INCOME

2015 2016

Source

Approved

Budget Actual Receipts

Actual

Expenditure

Approved

Budget Actual Receipts

Actual

Expenditure

IGF 3,422,257.75 3,147,070.93 3,284,826.67 3,499,011.19 3,300,453.01 3,474,771.72

GOG 3,724,716.97 2,518,315.95 2,492,493.04 2,319,081.00 1,824,046.76 1,824,046.76

DACF 4,097,467.34 2,961,219.55 2,420,212.71 4,344,857.31 2,627,760.58 3,202,451.59

NGO 0.00 0.00 0.00

2,000,000.00 1,930,174.32 1,644,623.41

DDF 422,935.00 316,663.00

360.356.53 937,497.00 518,133.00

901,373.04

UDG 2,038,163.63 1,138,674.61

1,422,534.73 3,702,593,71 3,846,176.00 3,476,953.04

GSFP 759,623.00 248,560.00 285,560.00 0.00 0.00 0.00

TOTAL 14,465,163.69 10,330,504.04 10,276,983.00 16,803,040.21 14,046,743.91 14,524,220.01

Source: Municipal Annual Financial report for 2016


Annex II : STATUS OF IMPLEMENTATION OF NON-PHYSICAL PROJECTS

AAP 2016 Ensuring and sustaining Macro Economic Development

S/N Implement

ing Agency Activities Location

IMPLEMENTATION STATUS REMARKS

Fully

impleme

nted

On-

going

Not

implemente

d

%

completio

n

Gender desk unit

Improve Income generating activities for 30 women and vulnerable in society

Ashaiman 10 women trained in beads making

33 On-going

Finance

Update Revenue database of the assembly

Ashaiman Field work on data collection of revenue items on going currently

Revaluation of Properties Municipality wide

Properties has been revaluated municipal wide

100 Data collected and analysed

Monthly reports on Revenue and Expenditure performance

Ashaiman 100% Reports prepared and submitted to Audit, LGS, RCC, Control etc.

Table2.1: AAP 2016 Enhancing Competitiveness in Ghana’s Private Sector

N/S Implementi

ng Agency Activities Location


Fully

impleme

On-

going

Not

implemente

%

completio


nted d n

DSW/CD 5 workshop on skills

training in

Batik,tie&dye,road

safety,food package and

small income generation

activities

Ashaiman 1 workshop organised

20 75 youth trained in batik and tie-dye.

N/S Implementi

ng Agency Activities Location


Fully

impleme

nted

On-

going

Not

implemente

d

%

completio

n

NBSSI

Support to NBSSI on training in small business management skills, soap manufacturing and packing and other business enhancement

Ashaiman

100% 20 fruits and vegetable processors were trained on business concepts

Four (4) technical training Municipality wide

30% Mobilization of participants and sourcing for fund to carry out activity

Two (2) Business Counseling Services on record keeping and follow-ups

Municipality wide

100% Follow-up was made on 45 business operators to check proper records keeping

Three (3) institutional Development (ID)

Kings Court International School

100% MSE’s working committee met, Linkage of LBA’s to ASSI Association of small scale industries, helped register 16 businesses through registered general dept.

Table2.3: 2016 AAP Accelerated Agriculture modernization and Sustainable &Natural Resources Management


N/S Implementin

g Agency Activities Location


Fully

impleme

nted

On-

going

Not

implemente

d

%

completio

n

Agric Organise workshop for 10 MOFA staff and 20 farmers in non- traditional livestock (grass cutter, rabbit) and poultry production.

Ashaiman community

26 farmers trained

10 MOFA staffs trained

86 To be carried out throughout 2016

Train 10 poultry farmers on bio security and avian influenza

Ashaiman markets

6 poultry farmers trained

60%

Organize 2 demonstrations for 30 indigenous livestock and poultry farmers on selection to improve breeds

Ashaiman 0 0 Lack of funds


Train 50 livestock and crop farmers on the use of end products from both enterprises to enhance each other

Ashaiman Community

15 farmers trained

30 Carried out during routine visits,15 farmers were trained

Demonstration on diet fortification for 50 members of 2 HIV positive groups

Ashaiman community

Awaiting release of funds

organize Food fortification training for 6 child welfare clinics

Ashaiman community

Awaiting release of funds

Organize training for 30 market women and 20 MOFA staff on proper grading standards weights and measures

Ashaiman community

√

30 5 farmers and 10 MOFA staff trained

Collect wholesale and retail market prices, analyse and disseminate.

Ashaiman markets

48 100 To be carried out throughout 2016

Providing Quarterly Training For Municipal MOFA Staff And Farmers On Agriculture As A Business

Ashaiman community

10 MOFA staffs trained

100

Provision for annual anti-rabies vaccination

Ashaiman community

Yet to start

Organization of National Farmer’s Day.

Ashaiman community

Event organised

100 Completed

Carry out MAO, AEA’s to organise monitoring and evaluation field visit

Ashaiman community

175 98 MAO, AEA’s did 175 monitoring and evaluation during field visit

Provide training for the beneficiaries of pig in kind on A.I

Ashaiman Yet to start

Train 15 farmers who will benefit from the off springs in the Pig-in-kind project and 10

Ashaiman Community

13 farmers and 10

92 Lack of funds to achieve set target


MOFA staff on feed production

MoFA Staff trained

Provide training for 30 farmers and MoFA Staff on common vegetable diseases

Ashaiman Community

25 farmers and 5 AEA’S trained

0 100 Completed

Conduct 1 result/1 method demonstration on pepper and tomato production for 100 farmers.

Ashaiman community

0 0 Lack of funds

Train 25 farmers on record management

Ashaiman Markets

156 farmers trained

5 farmers trained

295 Target exceeded about 195% because of CIDA and ADRA projects. Record management is key to these projects.

Conduct a workshop for 55 vegetable growers to sensitize them on safe use of water

Ashaiman Community

0 0 Lack of funds

Promote the use of manure to improve soil fertility

Ashaiman community

193 Farmers sensitized

55

Farmer field school organized for 50 farmers

Ashaiman Community

Yet to start

Conduct a workshop for fruit and vegetable sellers in the market to sensitize them on proper handling and preservation

Ashaiman √

25 1 group sensitized on proper handling and preservation

Promote the growing of selected traditional and exotic vegetables for domestic use by training 60 farmers

Ashaiman Markets

50 farmers trained

83 farmers educated on

growing of selected traditional and exotic vegetables for domestic use


Organize stakeholders meeting for 25 people to address food chain issues.

Ashaiman community

0

0 0 To be carried out throughout the year

Train 20 vegetable farmers on post-harvest management and farm sanitation

Ashaiman community

24 farmers trained

100 Target exceeded

Demonstration on proper handling and use of agro chemicals for 120 vegetable farmers

Ashaiman community

Instead, 68 farmers were trained

57 On-going

Organization of quarterly Agricultural Forum.

Ashaiman community

0 0 Lack of funds

Organize inspection and selection of 2016 best Municipal, Regional and National farmers.

Ashaiman community

Selection and inspections done for 15 nominees

100 Completed

Organize quarterly training for Municipal (MOFA) staff on Agriculture as a business

Ashaiman community

10 MOFA Staff trained

100 Completed

Prepare Annual Budget for 2017

Ashaiman 1 100 Completed

Table2.3: 2016 AAP Infrastructure, Energy and Human settlements

N/S Implementin

g Agency

Activities Location


Fully

impleme

nted

On-

going

Not

implemente

d

%

completio

n

Physical planning dept

Undertake street naming and house numbering exercise

Ashaiman As at the end of the year 2016, a total of three thousand five hundred


(3500) parcel plates had been fixed and four hundred and fifty-eight (458) signage poles have been mounted throughout the municipality.

Prepare administrative boundary maps and GIS by Dec. 2016

Ashaiman Administrative map prepared

Done The maps are pending management scrutiny.

Procure signage for street naming exercise by June 2016

Ashaiman Preparation of signage map and register ongoing

Build capacity of Town and country Planning Officers and other staff to undertake street naming and house numbering exercise by Dec. 2016

Ashaiman Furniture has been procured for the department and the unit has been moved into a new office constructed within ASHMA premises. Staff are currently been trained in computer applications and Map Maker.

N/S Implementin

g Agency

Activities Location


Fully

impleme

nted

On-

going

Not

implemente

d

%

completio

n

NADMO Disaster management Ashaiman Desilting of gutters, drains and Public education on going.

Tree planting exercise Ashaiman

Organize sensitization programme for 40 basic school head teachers on landscaping and tree planting

Municipal Wide/School

10 heads sensitized


Organize sensitization programme for 10 FBO on fire prevention

Municipal Wide

5 FBO met and sensitized on dangers of fire outbreaks and prevention

Organize sensitization programme for 10 FBO on tree planting

Municipal Wide

3 FBO met and were sensitized on tree planting to reduce climatic change issues

Undertake landscaping and Tree Planting

ASHMA No, 2&4

Trees planted at ASHMA No.2&4 compound

Organised sensitization programme for Stopping of burning of vehicle tyres, electronic waste

Municipal Sensitized scrap dealers on the dangers involved.

Undertake landscaping and Tree Planting

Presby primary& JHS A,B and C

Done

Raise 5000 seedling to support tree planting

Ashaiman Yet to start

N/S Implementin

g Agency

Activities Location


Fully

impleme

nted

On-

going

Not

implemente

d

%

completio

n

Rehabilitation of Afariwa/ Newtown road

Afariwa-Newtown Road

75 Yet to do the premier seal

Rehabilitate court road and link

Valco Flat Road has been asphalted

100 premier seal completed

Resealing of selected roads within the Municipality

Selected roads within the Municipality

60 Delay due to contractor cash flow

construction of Drainage in the municipality

Selected roads within the

100 Completed within selected roads


Municipality

Pay recurrent administrative expenses monthly throughout the year

DUR Administrative expenses paid monthly

Construct 600mm underground pipe culvert

Star light link road

Grading


Few of the selected roads are completed

Desilting of drains Selected roads within the Municipality

Some drains desilting is still ongoing at community 22 and official town

Pothole patching


Ongoing on selected roads

Grading of selected roads Selected roads within the Municipality

Ongoing on selected roads

N/S Implementin

g Agency

Activities Location


Fully

impleme

nted

On-

going

Not

implemente

d

%

completio

n

EHSU Solid waste collection services

ASHMA 100 Refuse emptied and container site clean

Desilting of drains and sweeping Municipality wide

Municipality wide

100 Activity carried out due to regular supervision

Undertake Monthly clean up exercise

Municipality wide

100 Clean up exercise done at the following electoral areas: tsinai Agber,Tettey Nkpa, Nii Anang Adjor, Niiman, Naa Amerley, moni Obaanye, NiiAmui East and West

Organise training workshop Workshop not organized


for 33 EHOs on Prosecution(bye-laws enforcement)

Municipality wide

Organise and screen 5000 food handlers

Municipality wide

Exercised organised and completed

Construct refuse bay at the main market by Dec. 2016

Ashaiman Refuse bay has been constructed at the main market

Table2.3: 2016 AAP Human Development, Productivity and Employment

N/S Implementin

g Agency

Activities Location


Fully

impleme

nted

On-

going

Not

implemente

d

%

completio

n

Health Construction of CHPS compound

Middle East& Tulaku

100% Completed yet to be handed over

Procure deep freezer/ chest equipment

Ashaiman polyclinic

100% Procured and fitted at the facility

Completion of Health centre at Tsuibleoo

Tsuibleoo 95% Almost completed

Construction of 2-storey 4- Unit Ward

Ashaiman polyclinic

90% Almost completed

Organise Immunisation activities

All Zones 100% Children immunized against childhood killer diseases at facilities and community.

Undertake Assembly Response Initiative (DRI) on HIV/AIDS programme in the assembly

Municipal Wide

100% Sensitization programme

ongoing in all the

demarcated zones and

facilities. Also celebrated

world TB day.


Undertake Roll-Back malaria programme

All Zones

100% 1st batch of LLINS distributed to the venerable groups.

N/S Implementin

g Agency

Activities Location


Fully

impleme

nted

On-

going

Not

implemente

d

%

completio

n

DSW/CD

Inspection of early Childhood Centers

Ashaiman

100% 123 ECDC were supervised and inspected as well registration and renewal of their certificates

Refreshers training for early

childhood center operators

Ashaiman 100% Six child care attendants benefitted from a refresher course jointly organized by Tema Metro KKDA and Ashma Social Welfare departments.

Establishment and training of

child panel members

Ashaiman Yet to be done

Equip PWDs with

entrepreneur skills

Ashaiman 100% 185 PWDs were supported with money for sustainability in the area of education, businesses, and health among others.

Handling of child non-

maintenance, family

reconciliation counseling and

home visit services

Ashaiman 100% Homes visited and counseling service done.

Inspection and supervision of

NGO’s and Orphanage Homes

Ashaiman 100% 30 NGOs were inspected and supervised as well as two orphanages.


Give LEAP support to care

givers and vulnerable

Ashaiman 100% Regular cash grant payment to 55 beneficiary households bi-monthly

Facilitate training of NGO’s and CBO Executive


Support for disability

programmes

Ashaiman 100% PWDs were supported in various forms to attend some of their programmes Blind Union conference, the Physically Challenged conference, Deaf week celebration International.

Juvenile Justice

Administration

Ashaiman 100% Eight social enquiry report written to the court. *Ten court order was granted by the court in respect of ten rescued juveniles at the Don Bosco social protection centre. *Four juvenile currently on trial at juvenile court.

Advocacy on Child Right and

Parental Roles

Ashaiman 100% Two talks was given on the right of a child and parental responsibilities. .

Reintegrate

Abandoned/Found Children

with Families

Ashaiman 100% 495 child maintenance were handled successfully and families who are cohabitating peace with their children. An amount of one hundred and fifty five thousand two hundred fifty five Ghana cedi were collected on behalf of the client (GH₵155255)


World day against Child

Labour Celebration

Ashaiman 100% Done

Mass meetings on sensitization of Civil Rights

Ashaiman 100% Mass meetings held.

5 workshop on skills training

in Batik,tie&dye,road

safety,food package and 108

small income generation

activities

Ashaiman 20 2 workshops held

Form four active literacy

group

Ashaiman

Support Organise Monthly

Clean Up campaigns

Ashaiman 100% Supported the Assembly members to organize monthly clean up exercise in their electoral areas

Prepare and submit reports

Budget and action Plan

Ashaiman 100% Prepared and submitted quarterly reports

N/S Implementin

g Agency

GHANA

EDUCATIO

N SERVICE

Activities Location


Fully

impleme

nted

On-

going

Not

implemente

d

%

completio

n

Support for Best Teacher Award

MEO Not done yet

Organize 2016 STIME Clinic

MEO Done Both Teachers and pupils

took part in the clinic.

Provision of Furniture in schools

Selected schools

210 desks provided

50% Ongoing

Cultural Festival (basic & SHS)

MEO

Not done yet

Sports for Basic Schools MEO 100% Inter-School Soccer Girls

and Handball Boys and Girls


(Primary)in all schools

My first Day at School

Ashaiman 100% done

School Feeding

All implementing Schools

Ongoing

Monitoring of basic and second cycle schools

Ashaiman 44 schools monitored

100% Schools monitored include 20 private schools.

Participate in school based INSECT

Ashaiman 19 public schools

85% 19 public schools carried out SBIs in their schools.

Organize SMC training workshop

Ashaiman For all public school

100% 4 day capacity building workshop was organised and 243 attendants was recorded instead of 324 expected.

N/S Implementin

g Agency

Activities Location


Fully

impleme

nted

On-

going

Not

implemente

d

%

completio

n

Support to Non-Formal Education

Community Entry/ Recruitment Of Learners

Ashaiman Suncity Adjeikojo Kanewu Afienya Zenu Atadeka

80% Community entry done.7 learners recruited

Establishment Of 12 English Classes & 2 Local Language classes & Facilitation

Zenu

Ashaiman

Adjeikojo

Afienya

Kanewu

Suncity

70% 6 English classes established


Atadeka

To Organise Inter-Zonal Literacy, Quizzes & Awards For Learners And Facilitators


To Undertake Quarterly Monitoring , Supervision And Evaluation

Zenu

Ashaiman

Adjeikojo

Afienya

Kanewu

Suncity

Atadeka

100 Monitoring carried out.

To Organise Monthly Staff Management Meeting

Ashaiman

(Nfed

Office)

100 Meeting held and deliberation successful

To Procure 100 Slide Chairs For Learners

Ashaiman

Yet to be done

Procurement Of A Set Of Computer, Printer, Stationery & Electricity Bill

Ashaiman

100% Procured and distributed to the dept

To Organise 3days Orientation And Training Workshop For Staff & Nss Personnel

Ashaiman 100 done

To Organise Graduation & Award Of Certificates For Learners And Facilitators

Ashaiman

Yet to be done

Table1.3: 2016 AAP Good Governance

N/S Implementin

g Agency

Activities Location


Fully

impleme

nted

On-

going

Not

implemente

d

%

completio

n


Organise Five Budget committee Meeting

Ashaiman 100 5 budget committee meeting organised

Procure office equipment and Stationery

Ashma 100 stationery procured to run the Assembly.

Prepare and Implement 2016 and 2017 procurement Plan

Ashma 100 All provisions in the plan is linked to the 2016 composite budget and action plan and being implemented.

2 Town hall Meetings Ashma 100 2 town hall meetings held

Prepare and approve 2016 fee fixing & rate imposition resolution

Ashma 100 Fee fixing and rate imposition prepare and approved

Organise four (4) ordinary meetings of the General Assembly

Ashma 100% 4 meetings held.

Organise two(2) emergency General Assembly meetings annually

Ashma 100% 2 meetings held.

Organise 32 Sub-committee Meetings

Ashma 100% 32 sub- committee meetings held in the quarter.

12 Other Committee Meetings Ashma 100% 12 meeting held

Organise four (4) Executive Committee Meetings annually

Ashaiman 100% 4 meetings held during the quarter

Organise 8 heads of department and other meetings

Ashaiman 100% 8 meetings held in the quarter

Build capacity of staff in their field related

ASHMA 100% A five day capacity building for Assembly member and Staff at kings court hall

Prepare Environmental safeguards, EPA permit and other documents

ASHMA 100% UDG And GAME Projects document being process at EPA.safe guard issues tackled

Prepare and approve 2016- Ashaiman 100% Composite budget prepared


2017 composite budget and approved

Allocate funds for the 7 zonal Council for operation

All 7 zonal Council

100% Fourth quarter ceded revenue transferred to the 7 zonal Council for operation

Prepare and Review 2016 Annual Action Plan

ASHMA Done

4 Quarterly Monitoring and Evaluation of projects and programmes

Ashaiman 100% 4 quarter monitoring report prepared and submitted to RCC& NDPC

prepare Annual MESAP ASHMA 100% MESSAP plan prepared

Four AAP Progress Report prepare and submit

ASHMA 100% 4 quarterly report in progress and submitted

Organise Independency Day ASHMA 100% Fully implemented

Senior Citizen Day ASHMA 100% Fully implemented

Moslem Holiday Celebration ASHMA 100% Fully implemented

Annual Homowo Festival ASHMA 100% Fully implemented

World Day Against Child labour

ASHMA 100% Fully implemented

National Policy Fair ASHMA 100% Fully implemented

Provision for security activities

ASHMA 100% Police night patrol on going

Awareness creation on the Right of the Vulnerable groups

ASHMA 100% Activity carried out due to availability of funds

Organise Workshop on Leadership roles for Women


Organise Youth Seminar on empowerment of young people to protect them from HIV /AIDS


2No.Training programme for law enforcement unit of the Assembly

Ashaiman 100% Activities carried out due to availability of funds

Procure 10 No. computers and Ashaiman 100% Equipment fully purchased


accessories by Dec. 2016 to run the Assembly

Procure 4 No. laptop computers by Dec. 2016


Procure 2 No. Printers by Dec. 2016


Procure 2 No. projectors by Dec. 2016

ASHMA 100% 2No.projectors and 1No.screen purchased

Procure Assembly Furniture by Dec. 2016

ASHMA 100% Furniture

Sport and culture programmes ASHMA 100% Fully implemented

Procure 20 No. Swivel by Dec. 2016

ASHMA 100% 20No. swivel chairs purchased

Procure 6 No. set of office chair by Dec. 2016

ASHMA 100% Chairs purchased

Support to NCCE

Public Education Visit 370 youth groups, churches, Mosques and CEC’s

Seven (7) Zonal Councils

100% Ongoing

Effect of indiscipline on our society and the mode of seeking redress, Visit to 100 faith base churches and Mosques


100% 100 faith base churches and Mosques visited

The need to keep the environment clean Visit and sensitize 60 Youth Groups


100% Done

Visit 110 youth groups, churches and Mosques to sensitize on Payment of Taxes and Rates


100% Done

Stakeholders meetings. (Political parties, Civil Society Organizations.


100% Done

Interparty Dialogue Committee Meetings

Seven (7) Zonal

100% Done


Councils

Street Announcement Seven (7) Zonal Councils

Done in 3 zonal councils

Interparty Advisory Committee Meetings


100% Done

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