Asha for Education July 06 2005 Monthly Meeting

Akkarapettai Project Proposal

Asha AZ Project Champions – Susan and MukundAsha Chennai Contacts – Lakshmi and Rajaraman

Following individuals and their friends have pledged their support and following chapters had expressed interest previously when the very preliminary project details came up around April 26 2005

Pledge support1. Chandra Sekhar Chennupati and Vasundhara of Hyderabad Rs100,000 nearly.

Individuals/ Chapters express interest1. Arun ( from Netherlands for funds from USA) (for any school rebuildingprojects)2. Asha Arizona3. Asha Stanford4. Asha St.Louis5. Sriram (The Akanksha Foundation Mumbai)

Following documents for the project are on the projects webpage.

1) Letter from the head of the school to Asha.(page-1)2) The plan and details of construction at the school (page 1, 2 & 3)3) The request from the school for materials etc. (page 1, 2, 3, 4, 5 & 6) 4) Photos taken at Sinthanai Sirpi School5) Site visit report6) Project Proposal

After due diligence and site visits and estimates from volunteers with thehelp of the experts in this field Asha Chennai has come up with a proposal and fairly clear estimate of the costs involved for the following:

1) Reconstruction of buildings,2) Furniture,3) Learning-teaching and sports materials,4) Teacher salaries

Rebuilding Tsunami Affected School at Akkarapettai

Sinthanai Sirpi Nursery and Primary School(School Recognition No 1725/98) No: 32A, Amman Koil Back Side, Akkarapettai-611106, Nagapattinam Dist.

Brought to Asha Chennai notice by Dr. Aruna Rathnam working with Unicef.

District Education Officer recommended that Asha Chennai take up the school.

It was a good and flourishing school and could not get any support from the government as it was a private school.

The school had a strength of 319 before the Tsunami

The school was charging a nominal fee and some special fees.

28 children of the school have died during the Tsunami (in their homes).

The school relocated siblings to other schools to help reduce trauma.

The school now has 278 children

Children are in classes 1 through5 and medium of instruction is English.

The school is now running with reduced staff due to financial constraints.

The children need bags, books, notebooks, uniforms and materials for the next academic year beginning June 2005.

The school cannot charge any fees from Jan 2005 to May 2006 as the children are from families affected by the Tsunami.

The site visit was on April 26 2005 by the following four people:

1) Mr. Kamakoti – Asha Chennai Volunteer2) Mr. Seetharaman - Currently managing the ASHA projects at Tiruvarur and Vishnupuram.3) Mr. Ramanathan – Civil Engineer4) Nagapattinam-based photographer

The school has damaged buildings, lost all teaching learning materials.

Please refer the site visit for more details and photos on the project proposal website.

The school is a privately managed one, recognized by the Government.

A trust has been formed to manage the school and the copies of the trust deed were provided to Asha Chennai.

Asha Chennai also has the Xerox copy of the Government approval.

The school occupies the land that belongs to the Village Panchayat.The latter has given the land to the Trust for a lease duration (~30 years).

The copy of this lease deed was also given to Asha Chennai.

Asha Chennai submitted a formal project proposal to Asha Tsunami Groupon June 30 2005.

Refer the detailed project proposal on the project website.

Refer Item 3 on Slide 3 and following pages for the project proposal.

Page 1 - Text books and Page 2 – NotebooksHave already been received as also school bags for the children (not mentioned here) from another NGO (in June 2005).

Page 6 - Some of it seems to have happened at the right time.Asha Chennai is in the process of getting 267 student kits for all the children (2 sets uniforms, shoes, 2 pairs of socks and a tie, a tiffin box, pencil boxes, crayons and drawing notebooks)- through their back to School project at a cost of nearly Rs 110,000. These should reach the children by 10th July 2005 at the latest.

Asha Chennai is looking at help with pages 3,4,5 besides construction and may be teacher support.

Since it ia big project it will need support from as many people/chapters,Asha Tsunami Projects to ensure completion and success.

Project Details and Estimates

Work Description Total Cost for Asha

Estimate for Option 1 – 1100 Sq Ft each in the ground floor first floor.

Earth Work 70 m3 Rs 12,000

Well Ring 32 Numbers Rs 33,120

Sand Filling 70 m3 Rs 32,200

1:4:8 40 mm 12.5 m3 Rs 28,750

C C 1:1.5:3 42 m3 Rs 144,490

Brick work 1:5 35 m3 Rs 76,500

Steel (Treated) 4 tons Rs. 139,000

Plastering 1:3 ceiling 145 m2 Rs 11,650

Plastering 1:3 wall 175 m2 Rs 14,000

Rough cast over 1:3 135 m2 Rs 31,000

Doors 7 m2 Rs 16,000

Ventilators 0.7 m2 Rs 2,000

Painting 40 m2 Rs 8,750

Colour Washing 455 m2 Rs. 20,900

Shuttering 250 m2 Rs 43,000

Electrical & Sundry Expenses Rs 20,000

TOTAL for the Ground Floor (1100 Sq. Ft) Rs 659,670

TOTAL for the first floor (800 sq ft) – projected from the above minus the foundation expenses.

Rs 345,000

Grand Total Option 1 Rs 10,04,670

Option 2 – Construction of 1700 Sq Ft first floor above the existing ground floor constructed by Thiruppur Textile Workers Association.

C C 1:1.5:3 36 m3 Rs 140,000

Brick work 1:5 35 m3 Rs 84,000

Steel (Treated) 3.3 tons Rs. 114,675

Plastering 1:3 ceiling 218 m2 Rs 20,930

Plastering 1:3 wall 200 m2 Rs 19,200

Rough cast over 1:3 280 m2 Rs 67,200

Doors 7.56 m2 Rs 18,100

Windows 21.6 m2 Rs 64,800

Painting 76 m2 Rs 17,300

Colour Washing 480 m2 Rs. 23,000

Weathering Course 212 m2 Rs 71,230

Shuttering 340 m2 Rs 6,1200

Electrical & Sundry Expenses Rs 20,000

Grand Total for Option-2 Rs 721,635

Furnitures

Floor bench and floor bench matching desks15x1   Plinth  341 Sq ft             16730-0018x1   plinth   270 Sq ft            15120-002x2      size     573                8960-006x1     reeper 126                   3360-003x1     reeper  2 cubic  feet        1120-00

Rs. 45,290

Tables6mm plywood 8x4      1 no             640-002x1.5 size  1 cubic ft                560-006x1.25 bench 3 no                    3080-003x1 reeper 10.5 cubic feet           5880-00

Rs 10,160

Desk2x1 size    5 cubic ft               2800-002x1 size frame 2 nos                 1120-00

Rs. 3920

Cup board3x1  size  1.75 cubic feet  

Rs. 980

Black Board Stands3x1.25    size   1.50 cubic feet 

Rs 840

Book shelf  Chairs  & Partition work2x2 size  3 cubic ft                 1680-003x1 reeper     3 cubic ft          1680-002x1 reeper                            560-0018x1 plinth 60 Sq ft                 2800-006mm plywood 6x3  6 nos               3500-006mm plywood 7x3 4 nos                2450-003x1 8.65 cubic ft                    4620-004mm cardboard sheet  8x4 13 no       3500-00

Rs 20,790

Labour for all of the above Rs 35,000

Transportation Cost Rs 3,000

7Fans and 13 tubelights Rs 10000

Total cost for all Furnitures and Fixings Rs 129,980.

Teaching/Learning Materials

Maps, charts, science models Rs 10,000

Projection equipment- Computer+ Averkey+ 29’ TV (instead of the OHP and slides) and educational CDs

Rs 55,000

Tape recorder of good quality and cassettes Rs 5000

Public address system Rs 20,000

Games and sports materials- balls (footballs, plastic balls , skipping ropes, tennikoits, kolattams ( coloured wooden sticks used in dances- 20 pairs) trunks/racks to store materials

Rs 10,000

Library books including multiple copies of books (Rs10,000) and store spaces- cupboards (2) ( rs5000)- open racks (2) Rs4000

Rs 19,000

Total for Teaching/Learning Materials Rs. 119,000

Miscellaneous Expenses

Teacher Salaries for one year (10 teachers * Rs 1000 per teacher per month * 12)

Rs. 120,000

Volunteer/Intern Travel (10 trips * Rs 1000 per trip) Rs 10,000

Accounting, Documentation, etc. Rs 10,000

Minor maintenance of building after construction. Rs 10,000

Total Miscellaneous Expenses Rs 150,000

Fund Requirement Information/Summary

Under Option 1, Asha Chennai would be building the ground and first floor of a new building.

Under option 2 Ashe Chennai will be building the second floor of the new building that has been built by the Thiruppur Textile Association. It has been verified that this building is built with foundation sufficient to support one more floor. And Asha Chennai is happy with the quality of the building.

Since Option 1 required foundation work, it should start before the end of July. Otherwise the ground would have very high water content and would make foundation work impossible. Further a high tension cable is currently running over the ground where thisbuilding would come.

All these make Option 1 more complex.

Therefore Asha Chennai recommends Option 2.

Fund Requirement Information/Summary

Note – The costs of the furniture is given with country wood. This is sufficient for the school furnitures. Use of Vengai wood would the cost 60% higher.

Asha Chennai recommends country wood furniture as listed.

With these assumptions the total cost is as follows.

Building 1700 Sq Ft of first floor – Rs 7.2 LakhsFurniture for the classrooms etc. – Rs 1.3 LakhsTeaching/Learning materials – Rs 1.2 LakhsTeacher Salaries and Miscellaneous Expenses – Rs 1.5 Lakhs

Total Cost for the project – Rs 11.2 Lakhs – USD 26,670.00 @ $1= Rs 42 (This is what we get after bank charges)

Proposed Asha Arizona Funding

Furniture for the classrooms etc. – Rs 1.3 Lakhs (~ USD 3,100.00)Teaching/Learning materials – Rs 1.2 Lakhs (~ USD 2,900.00) Teacher Salaries and Miscellaneous Expenses – Rs 1.5 Lakhs (~ USD 3,600.00)

Total Cost for the Asha AZ part of the funding: ~ USD 9,600.00Rs 4.0 Lakhs – USD 9,600.00 @ $1= Rs 42 (This is what they get after bank charges)

Current balance of Asha AZ Tsunami funds = USD 13,613.41

Asha St. Louis has emailed Asha Chennai back stating that they will comeback with the areas they will fund by July 10th 2005.

Asha Arizona has emailed Asha Chennai back stating that they will comeback with the areas they would fund (if approved) by July 09th 2005.

The project goes through ARC (Asha Representative Committee) for voting.The ARC is the only body for making decisions at the Asha-wide level.

ARC has one representative from each chapter. Chapters discuss at the chapter-level before coming to the ARC.Proposals for ARC discussion has to be brought forth by a chapter.There are three kinds:Executive: Ratified by ARC.Tactical: Chapter representative can vote on ARC.Strategic: Chapter ARC representative to take it back to the chapter and vote.

Areas that remain unfunded (after funding by individual chapters) will be funded from Tsunami Asha-wide funds.

List of Questions (Have already emailed Asha Chennai with list):

1) What is the assurance that the Trust will not use the buildings for some other purpose once the funding has been provided?2) What if the lease is terminated early by the Village Panchayat?3) What happens to the kids after the primary education is complete? Where do they go? Does the school help in anyway?4) Who will own the furniture and the teaching supplies? Asha or the trustee or the village Panchayat?5) Does the Trust have interests other than education? 6) What is the source of income for Trust to pay for the yearly lease?7) What are the current sources of income to pay for salary, materials, etc.8) What is the Girls versus Boys ratio?9) How many class rooms are currently and how many are going to be built?10) Volunteer/Intern Travel (10 trips * Rs 1000 per trip)? Who is this person and what is their role?11) How long has this school been in existence?12) How will Asha Chennai ensure that the proposers really have the ability and intention to execute the project with good quality?13) What are the mechanisms in place to ensure accountability of the money given? i.e. it should not be used for anything other than the purpose for which it is sent.

Akkarapetai Project