Archives 2.0, the Archives Hub and AIM25

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Approaches to 'Archives 2.0' from the perspective of the Archives Hub and AIM25 services


<ul><li> 1. Innovative ways, sustainable means The Archives Hub and AIM25 Jane Stevenson and Geoff Browell</li></ul> <p> 2. Hub and AIM25 benefits </p> <ul><li>Locate archives across a range of institutions </li></ul> <ul><li>Save time and resources </li></ul> <ul><li>Search by subject / name / place </li></ul> <ul><li>Focus for archive community </li></ul> <ul><li>Promotion of standards for robust and sustainable descriptions </li></ul> <ul><li>Innovation and experimentation </li></ul> <p> 3. JISC Information Environment </p> <ul><li>Providing a range of meaningful, rich and innovative methods of accessing electronic materials </li></ul> <ul><li>A collaborative landscape of service providers who work together to seamlessly cater for the needs of the community on a national basis</li></ul> <ul><li>Underpinned by real world interoperability, based upon a common standards framework</li></ul> <ul><li>JISC Information Environment Development Strategy [2001] </li></ul> <p> 4. British Archives: the vision </p> <ul><li> Our vision of the future of British archives is of a flow of archival information which takes account of all the opportunities offered by digital networks and offers opportunity for exploration - historical, personal, social - to the broadest possible range of people wherever they can use it - in the home, the classroom or the office. </li></ul> <p>British Archives: The Way Forward (NCA, 2000) 5. The Archives 2.0 Manifesto </p> <ul><li>Positive </li></ul> <ul><li>Active</li></ul> <ul><li>Responsive </li></ul> <ul><li>Open </li></ul> <ul><li>Interactive </li></ul> <ul><li>Experimental </li></ul> <ul><li>User-focused </li></ul> <ul><li>Participatory </li></ul> <ul><li> </li></ul> <p> 6. A new Mindset </p> <ul><li>An open and flexible approach to access, archives 2.0 should, fundamentally, be about developing a collaborative, transparent and user-focused approach, based on agreed standards, that enables others to engage with us and with the data that we hold on their own terms. </li></ul> <p> 7. Implementation </p> <ul><li>How to move forward in a sustainable way? </li></ul> <ul><li>What underlies an effective Archives 2.0 approach? </li></ul> <p> 8. Underlying principles of the Hub </p> <ul><li>Data standards, quality </li></ul> <ul><li>Software open source </li></ul> <ul><li>System interoperable, distributed </li></ul> <ul><li>Development user-focused, innovative </li></ul> <p> 9. Data </p> <ul><li>EAD Encoded Archival Description </li></ul> <ul><li>ISAD(G) </li></ul> <ul><li>Indexing standards </li></ul> <ul><li>Manual data editing </li></ul> <ul><li>Validation through Template for data creation and editing </li></ul> <ul><li>Training and raising awareness </li></ul> <p> 10. Software </p> <ul><li>Cheshire 3 and Cheshire for Archives </li></ul> <ul><li><ul><li>Open source </li></ul></li></ul> <ul><li><ul><li>Flexible </li></ul></li></ul> <ul><li><ul><li>In-house development </li></ul></li></ul> <p> 11. Interoperable System </p> <ul><li>Ability to interoperate exchange data between systems </li></ul> <ul><li>Data working for benefit of users </li></ul> <ul><li>The Archives Hub and AIM25 - EAD </li></ul> <ul><li>CALM and AdLib </li></ul> <ul><li>Datasets? </li></ul> <p> 12. Distributed System </p> <ul><li>Spokes institutions </li></ul> <ul><li><ul><li>control </li></ul></li></ul> <ul><li><ul><li>administer </li></ul></li></ul> <ul><li><ul><li>customised web interface </li></ul></li></ul> <ul><li>Hosted spokes </li></ul> <ul><li> </li></ul> <ul><li> </li></ul> <p>Flickr cc licence : Thomas Hawk 13. Open System </p> <ul><li>Machine-to-machine interfaces </li></ul> <ul><li>Z39.50; OAI-PMH; SRU </li></ul> <ul><li>Genesis portal for Womens Studies SRU search of the Hub </li></ul> <p>To be a part of the JISC-IE, content providers need to support machine- oriented interfaces to their resources. 14. Development </p> <ul><li>Steering Committee </li></ul> <ul><li>Contributors Forum </li></ul> <ul><li>Contributors Community </li></ul> <ul><li>Blog, newsletters, email lists </li></ul> <ul><li>National Archives Network </li></ul> <p> 15. National Archive Network 16. 17. AIM25 </p> <ul><li>10 years-old </li></ul> <ul><li>10,000 descriptions </li></ul> <ul><li>100 partners </li></ul> <ul><li>Up to 2m hits per month </li></ul> <ul><li>Google-visible </li></ul> <ul><li>Becoming a hub for London </li></ul> <ul><li>LMA latest partner </li></ul> <ul><li>2008-2009 upgrade new descriptions, improved website, interoperability with M25 </li></ul> <ul><li>Partner-led with central indexing standards </li></ul> <ul><li>Forum to lead on standards, fundraising, sector issues </li></ul> <p> 18. AIM25 and Archives 2.0 </p> <ul><li>Asked ourselves- who uses it?</li></ul> <ul><li>Avoid features for sake of it what is the demand? Do users have the time vast majority of users are under 1 minute </li></ul> <ul><li>If colleagues dont know what a tag cloud or social networking are, will users? </li></ul> <ul><li>Can we afford it or do others do it better already Facebook?</li></ul> <ul><li>Most users are probably not Californian teenagers </li></ul> <p> 19. AIM25: What did we do? </p> <ul><li>Moderated Web 2.0 democracy or benign dictatorship? </li></ul> <ul><li>Avoided social networking </li></ul> <ul><li>Hybrid tag clouds </li></ul> <ul><li>Information alerts on new collections RSS </li></ul> <ul><li>Improving searching with cross searching with M25 (isnt it all just information?) </li></ul> <p> 20. Benefits </p> <ul><li>More contemporary feel </li></ul> <ul><li>Help with fundraising </li></ul> <ul><li>Users able to sift information more effectively and cross-search </li></ul> <ul><li>Helps cultivate a brand. As catalogue information becomes more easily retrievable and machine-readable, so the extra features and the trusted name become more important </li></ul> <ul><li>These extras might include podcast lectures, National Curriculum tie-ins or dramatic re-enactments, extra bibliographic or catalogue content (youre interested in that item, have you seen this?), mapping or the ability to interact with other users </li></ul> <p> 21. Right and wrong reasons </p> <ul><li>Right: improves the work of Archives, collecting, preserving and making records accessible for current and future generations </li></ul> <ul><li>Wrong: for its own sake; next thing; pressure to be fashionable; cure-all or technical shortcut</li></ul> <p> 22. Archives 2.0: Barriers </p> <ul><li>Legal barriers (cant publish everything) </li></ul> <ul><li>Cost barriers (hidden costs such as training, IT development, policing UGC) </li></ul> <ul><li>Conflicting audiences (all things to all men) </li></ul> <ul><li>Over-expectations (limited resources of sector): will users become restive if they are used to Flickr or Facebook and get FORTRAN? </li></ul> <ul><li>Cant manage resulting demand </li></ul> <ul><li>Knowledge/training gap (many archivists are unfamiliar with standards or terminology) </li></ul> <ul><li>Danger of following fashion for its own sake when is a paradigm shift not a paradigm shift?</li></ul> <p> 23. Searching Questions </p> <ul><li>How far do we want users to be sharing and engaging do they want to? </li></ul> <ul><li>Danger of users thinking everything is up for grabs,Cant I just publish any photograph I come across in your archive? </li></ul> <ul><li>Role of the finding aid and its integrity reliability of catalogues. What role is there for expert input? </li></ul> <ul><li>Danger of never mind the quality, feel the width </li></ul> <p> 24. Talking points </p> <ul><li>Better market research needed </li></ul> <ul><li>Greater standardisation of statistics to gauge usage </li></ul> <ul><li>Do users want it and can we afford the time, money and energy to handle the consequences?</li></ul> <ul><li>Will management understand the implications or do they think it is technological panacea?(Cant you just digitise everything?) </li></ul> <ul><li>Archivists need to understand the implications in order to educate institutions of the costs/benefits </li></ul> <ul><li>Technologising the relationships which archivists have always cultivated with donors, users and the public. So is it doing more of what we do well already? </li></ul> <p> 25. Talking points </p> <ul><li>Do we get the basics right first? (cataloguing backlogs, basic digitisation and improved physical access) </li></ul> <ul><li>Standards electronic and ethical</li></ul> <ul><li>The role of the archivist from intercessor/ intermediary to facilitator in a personal relationship or journey of discovery through records: an Archive equivalent of the Protestant Reformation? </li></ul> <ul><li>Knowledge, expertise and interpretive skills remain at the heart of the profession </li></ul> <p> 26. Archives 2.0 will be </p> <ul><li>Relevant </li></ul> <ul><li>Sustainable </li></ul> <ul><li>Skills-based </li></ul> <ul><li>Fun </li></ul> <ul><li>Result in greater co-operation and networking between all types of archive institution </li></ul> <ul><li>A journey not a destination </li></ul> <p> 27. Contact details </p> <ul><li>Jane Stevenson:[email_address] </li></ul> <ul><li>Geoff Browell:[email_address] </li></ul> <ul><li>Visit the National Archives Network social space: </li></ul> <ul><li> </li></ul> <ul><li>Check out the Hub blog: </li></ul> <ul><li> </li></ul> <ul><li>Check out the Archives Hub twitter </li></ul> <ul><li> </li></ul>