& Archaeological Institute of AmericaSociety for claSSical StudieS

EXHIBITOR AND ADVERTISING PROSPECTUS

JOINT ANNUAL MEETINGBOSTON, MASSACHUSETTS | JANUARY 4-7, 2018

AIA & SCS Joint Annual Meeting • January 4–7, 2018 • Boston, Massachusetts2

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IMPORTANT DATES Upon Signing Contract Exhibit space deposit due

November 6, 2017 SCS Program Advertising order

due

November 30, 2017 SCS Program Advertising payment and artwork due

December 1, 2017 Exhibitor space reservations & final payments due AIA Program advertising order, payment, and artwork due

December 4, 2017 Advance shipment to warehouse begins

December 18, 2017 Discounted hotel reservation deadline

December 28, 2017 Advance shipment to warehouse ends

ANNUAL MEETING OVERVIEWThe AIA and SCS Joint Annual Meeting (AM) will take place in Boston, Massachusetts. The exhibit hall and all academic sessions will be held in the Boston Marriott Copley Place, 110 Huntington Ave, Boston, MA 02116. Overflow accomodations and additional meetings and events will be held in the The Westin Copley Place located just down the street. The two hotels are connected by an enclosed walkway. Recent conferences are averaging over 2,400 conference participants. Our recent meeting survey indicated that most of those attendees plan to attend the 2018 AM in Boston. We expect 2,500+ total attendees.

More than 50 companies exhibit at the meeting, with 80% returning every year. The showroom floor is always expanding to accommodate new exhibitors. We welcome vendors for books, software, technologies, outdoor gear, archaeological supplies, and travel. We also welcome educational institutions, field schools, grant-making, and non-profit agencies. Additionally, we seek artisans related to classics/archaeology and local destination crafts and goods.

WHO ATTENDSThe AM welcomes professionals, students, and enthusiasts from more than 30 countries, looking for new products in the form of textbooks, software, and services. Attendees also visit the exhibit hall to find information on job offerings and to learn about field schools, grants, and funding opportunities. AM professionals include classicists, archaeologists, historians, epigraphers, and scientists, all united by a common interest in human history.

ARCHAEOLOGICAL INSTITUTE OF AMERICAThe AIA is North America’s oldest and largest organization devoted to the world of archaeology. Today, it has 220,000+ members and 110 local Societies in North America and Europe. Its publications, the American Journal of Archaeology and

ARCHAEOLOGY magazine, are read worldwide. Its members are professional archaeologists at top-tier research universities in the U.S. and abroad, conducting fieldwork in dozens of countries.

SOCIETY FOR CLASSICAL STUDIES Founded in 1869 as the American Philological Association by “professors, friends, and patrons of linguistic science,” the SCS is the leading learned society in North America for the study of ancient Greek and Roman languages, literature, and civilizations. The mission of the Society is to advance knowledge, understanding, and appreciation of the ancient Greek and Roman world and its enduring value. While the majority of members are university Classics faculty, members also include scholars in other disciplines and primary and secondary school teachers.

AIA & SCS JOINT ANNUAL MEETING

Phone: 857 - 305 - 9353 • Fax: 857 - 233 - 4270 • www.archaeological.org/annualmeeting 3

SHIPPING DISCOUNTS Discounts off regular shipping and material handling rates

NETWORKING OPPORTUNITIES TWO conference registrations and TWO Complimentary tickets to the Opening Night Reception per booth

DISCOUNTED HOTEL RATES Hotel room rates of only $159

DISCOUNTED BADGES Save on additional Exhibitor badges—only $60/each ($130 savings!)

COMPLIMENTARY SNACKS AND BOTTLED WATER

The Exhibit Hall will be located in the Boston Marriott Copley Place. The Exhibit Hall is open free of charge to registered meeting attendees. Exhibit Hall day passes are also available for purchase to the general public.

Exhibit spaces are assigned in the order in which they are received. Please review the information below on space availability, benefits, and advertising options.

PREMIUM BOOTH | $1000(Numbers: 100, 101, 200, 201, 202, 203, 300, 301, 302, 303, 400)

Premium booths include all Standard Booth amenities, PLUS prime positioning and visibility, and the highest amount of foot traffic. Premium Booth space is limited and assigned on a first-come, first-served basis. Please refer to the Exhibit Hall diagram on the next page to view premium booth locations, indicated in yellow.

PREFERRED BOOTH | $900(Numbers: 205, 206, 208, 211, 304, 307, 309, 310)

Preferred booths include all Standard Booth amenities, PLUS greater visibility, layout flexibility, and ample foot traffic. Preferred Booth space is limited and assigned on a first-come, first-serve basis. Please refer to the Exhibit Hall diagram on the next page to view preferred corner booth locations, indicated in purple.

STANDARD BOOTH | $850All exhibit booth setups include:

• 10’x10’ draped booth suitable for hanging displays• ONE 6’ skirted table, TWO chairs, ONE wastebasket• Booth identification sign• Exhibitor listing in the AIA and SCS program books• Exhibitor listing in conference app with links to your

website• Exhibitor listing on the Meeting’s virtual Exhibit Hall

webpage, with links to your website• TWO complimentary meeting registration per booth

purchased (Additional exhibitor badges are available for $60 each)

• TWO complimentary ticket to the Opening Night Reception (per booth).

TABLE TOP EXHIBIT | $475Ideal for exhibitors who require a smaller display space and do not need side walls or a backdrop for hanging displays. A free-standing display table provides exposure without the setup of a booth and includes:

• ONE 6’ skirted table, TWO chairs, ONE wastebasket• Table identification sign• ONE complimentary meeting registration, allowing you full

access to the academic program and other events• Listing in the AIA and SCS program books• Exhibitor listing in joint AM app with links to your website• Complimentary listing in the Meeting’s virtual Exhibit Hall

webpage, with links to your website• ONE complimentary ticket to the Opening Night

Reception.

COMBINED BOOK EXHIBIT$150 for the first book or journal, $75 for each additional publication

Gain exposure for your publication at a minimal cost. The Combined Book Exhibit is perfect for publishers with limited titles in archaeology, classics, philology, history, anthropology, or travel.

Books in this exhibit will be displayed on a table in the Exhibit hall. Publication(s), bookstand(s), and order forms for each volume should be shipped directly to the preshow warehouse and labeled “Combined Book Exhibit.” Please include return shipping fees on the reservation form if you would like display materials returned after the conference.

MORE INFORMATIONExhibitor badges and materials can be picked up onsite at the AIA kiosk in the Exhibit Hall.

Security is provided throughout the event.

To be listed in the AIA and SCS printed programs, you must be registered by November 30, 2017. Registrations received after that date will be featured joint meeting app, but inclusion in the printed program is not guaranteed

EXHIBIT HALL EXHIBITORS RECEIVE...

Thursday, January 4, 2018 9:00 a.m.–2:00 p.m. Exhibitor setup & badge pickup

2:00–6:00 p.m. Exhibit Hall Open

Friday, January 5, 2018 9:30 a.m.–5:30 p.m. Exhibit Hall Open

Saturday, January 6, 2018 9:30 a.m.–5:30 p.m. Exhibit Hall Open

Sunday, January 7, 2018 8:00 a.m.–12:00 p.m. Exhibit Hall Open

12:00 p.m.–6:00 p.m Exhibit Hall packup & dismantle

EXHIBITOR SCHEDULE

Phone: 857 - 305 - 9353 • Fax: 857 - 233 - 4270 • www.archaeological.org/annualmeeting 5

Increase your visibility with attendees, drive booth traffic, and promote select products, services, and publications by taking advantage of our competitively-priced advertising opportunities. Unlike many conventional industry conferences, we offer a range of promotional options at or near cost, which translates to big savings for Exhibitors and advertisers.

PRINTED PROGRAMSThe AIA and SCS program books are distributed at registration in about equal numbers. Placing an ad in each program guarantees your ad will be viewed by every attendee.Multiple sizes and placement options are available; please review attached order form for price details.

CONFERENCE APP ADVERTISINGAdvertising in the AIA and SCS Conference App helps you maximize exposure to conference attendees.

• Splash Page: App users will see your ad each time they open the app on their smart phone, tablet, or computer. Cost: $1,000. Limited to one advertiser.

• Rotating Banner Ad: Placed at the bottom each app page. Cost: $200. Limited to five ads total.

• Push Notifications: Send targeted messages to attendees to promote your booth, event, or sale. Cost: $150 (Friday & Saturday) or $100 (Thursday & Sunday). Limited to two ads per day (eight total).

JOINT REGISTRANT LIST RENTAL Connect with attendees before the meeting to inform them about your booth and introduce your products and services, or follow up on new contacts after the conference. Email addresses and phone numbers are not available for rental. List is limited to a one-time usage. Complete rules and restrictions are outlined in the Joint Meeting Attendee List Rental Agreement, which will be made available upon order.

• Pre-conference list of registrants: $250 • Post-conference list of registrants: $300

CONFERENCE ADVERTISING OPPORTUNITIESPRIVATE EVENING RECEPTIONHost a reception and boost relationships with customers old and new! Your event will be listed in both AIA and SCS programs and the Conference App. Complimentary signage is provided. Food and AV costs are not included. Space is limited and based upon availability.

• Reception for under 250 attendees $300• Reception for 250–500 attendees $600• Reception for 500+ attendees $750

SPONSORED BREAKProviding coffee or other refreshments or snacks to attendees as they run through a packed three-day conference schedule will certainly increase awareness of your organization and drive traffic to your booth! Cost: Price of food and beverage.

• Event listing included in program books • Your logo printed on the Exhibit Hall map in program

books, and placed in the online Exhibit Hall

CONFERENCE LANYARDSWorn by every conference registrant, lanyards are a high-profile way to promote your company. Logo, name, and/or booth number can be included (space permitting). Cost: $1,600.

• Your company’s listed as a sponsor on every page of the AIA AM website

• Sponsor designation in the Annual Meeting app • Sponsor designation on your booth signage• Sponsor designation in the Registration Information listed

in the General Information section of the AM Programs.

• Event listing included in program books • Your logo printed on the Exhibit Hall map in program

books, and placed in the online Exhibit Hall

HOTEL KEYCARDSDesign custom key cards for more than 1,300 guest rooms. Cost: One Color - $2,200; Two Color - $2,400; Full Color - $3,350.

• Your company’s logo and link listed as a sponsor on every page of the AIA AM website

• Sponsor designation on Exhibit Hall Booth signage• Post-conference mailing list

CONFERENCE TOTE BAGSGive attendees a lasting impression of your brand by providing the Conference Tote Bag. The tote will feature the sponsor(s) logo(s) on one side and the AIA and SCS AM logo on the other. Cost: $3,000.

• Sponsor designation in the Annual Meeting app and program books

• Your company’s logo and link listed as a sponsor on every page of the AIA AM website.

• Sponsor designation on your Exhibit Hall Booth signage. • Placement of two promotional items in the tote.

JOINT AIA/SCS OPENING NIGHT RECEPTION SPONSORSHIPThursday, January 4, 7:00 p.m. - 9:00 p.m.

Kick off the conference for 800+ attendees on opening night. Cost: Price of food and beverage.

• Sponsor recognition in the AIA President’s welcome letter

• Sponsor designation on your booth signage• Sponsor designation in the Annual Meeting app and

programs• Your logo, links, and name in all pre-event advertising

and event signage• Post-event attendee mailing list

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MAILING LIST OF THE SCSExhibitors are welcome to bring their products to the attention of SCS members by renting the membership mailing list. For further information, please contact:

Advertising CoordinatorThe Johns Hopkins University Press2715 North Charles StreetBaltimore, Maryland 21218-4363Phone: 410-516-6988E-mail: journalsadvertising@press.jhu.edu

GUIDELINES FOR SUBMITTING DIGITAL DOCUMENTS FOR THE SCS PROGRAM

SENDING FILESPlease send electronic files (PDF preferred) via email attachment to xd@classicalstudies.org. Proofs will not be furnished.

GRAPHICSPlease include a copy of each graphic with your project. To get quality results from your graphic files, please make sure all graphics are at least 300 dpi at the size they are intended to be printed. Graphics pulled from or intended for the Internet (GIFs) are low resolution and do not reproduce well when printed.EPS and TIFF files are preferred. We prefer Acrobat PDF files with all fonts embedded with distiller options set for press at 300 dpi. Note: Line art, to prevent jagged edges, needs to be scanned at a much higher resolution than color or gray scale.

FONTSAll fonts used in your document must be included with your files. Even common and classic fonts can vary from vendor to vendor, and there are differences between True Type and Type 1. Send both screen fonts and printer fonts for Postscript fonts (Type 1 fonts). Also, send fonts that are used in EPS files. Due to the nature of digital printing, we are unable to accept negatives, faxes, or materials that have been photocopied.

QUESTIONS?Direct your insertions order, artwork, and correspondence to:

Society for Classical Studies20 Cooper Sq., 2nd Fl.New York, NY 10003Phone: 212-992-7840 Fax: 212-995-3931Email: xd@classicalstudies.org

SOCIETY FOR CLASSICAL STUDIES PROGRAM The 2018 SCS Program will list all SCS paper and panel sessions, and will be distributed to all paid SCS registrants at the meeting. Several hundred more scholars will purchase the Program onsite or by mail order. The full contents (including advertisements) will be posted on the SCS website.

We cordially invite you to advertise in the 2018 SCS Annual Meeting Program. Simply read the advertising specifications and instructions below; then complete and submit the SCS Advertising Order Form. Send payment in full with your advertising order form and take 10% off the cost of your ad!

• Full page (8.5 x 11) $850• Spread (4 facing pages) $2,850

$550 savings over cost of 2 two-page spreads• Spread (2 facing pages) $1,525

$175 savings over cost of 2 one-page ads• Outside back cover $1,250• Inside front or back cover $1,100

Specifications:

• Trim size: 8.375 x 10.75• No bleeds accepted• Linescreen 120 lpi• Multiple pages: please state instructions regarding page

layout

Deadlines:• Order: November 6, 2017• Artwork & Payment: November 30, 2017

ADVERTISEMENTS IN TAPAAs the flagship research publication of one of the largest professional associations in the field of classical studies, TAPA reflects the wide range of research undertaken by classicists. The journal welcomes contributions, traditional and innovative, from across the broad spectrum of contemporary methodology. About 1,500 subscribers receive the printed copy of the journal, and many more see it in Project Muse and JSTOR.

Volume 147, #2 of TAPA will appear in November 2017, just before the Annual Meeting. The space reservation deadline for this issue will be in September. TAPA is published for the SCS by the Johns Hopkins University Press. For further information including specific deadlines and specifications, contact the Advertising Coordinator at journalsadvertising@press.jhu.edu

SCS ADVERTISING OPPORTUNITIES

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AIA PROGRAMWith over 220,000 members at its disposal, the AIA is one of the largest institutes in the discipline. The life of the AIA Program does not end at the meeting: programs are passed out free of charge at various AIA events held both nationally and internationally throughout the year in promotion of the Annual Meeting. Events include public outreach programs, conferences, tourism board events, lectures, and at many of our 110 Local Society events. In addition, the AIA Program will

be available via PDF on the AIA website, which receives almost two million page views a year. (Program will be featured online for eight months.)

AMERICAN JOURNAL OF ARCHAEOLOGY20% discount on all advertisements placed in 2016 in OUTLOOK and the AJA E-UPDATE.

OUTLOOK, a print-published supplement mailed with the quarterly journal, is well positioned for advertisers to reach a specialized readership.

The AJA E-UPDATE, an electronic monthly newsletter with 15,000 opt-in recipients, allows for an immediate means to connect with a loyal and responsive audience.

Contact Karina Casines, at karina@archaeology.org or by calling 718-472-3050 (ext. 4095), for more information.

OFFER ONLY AVAILABLE TO EXHIBITORS AT 2018 AIA/SCS JOINT ANNUAL MEETING

The American Journal of Archaeology (www.ajaonline.org) was founded in 1885 and is the leading journal devoted to classical archaeology and related fields in the English-speaking world. The AJA reaches more than 50 countries and almost 1,000 universities, learned societies, departments of antiquities, and museums, and is available as both a print and a digital publication.

AIA GRADUATE STUDENT PAPER AWARDThe AIA Graduate Student Paper Committee needs your support! The committee will choose the best paper presented by a graduate student at the Annual Meeting. The award is comprised of publications donated by Exhibitors like you. Please help us continue this tradition by indicating the number of books you wish to donate on the Exhibit Reservation Form included in this document. Donated publications will be collected from your booth the morning of Jan. 7, 2018. Your organization will be included in an AIA AM Program ad recognizing contributors to the Graduate Student Paper Award.

AIA ONLINE ADVERTISINGARCHAEOLOGY offers access to the over one quarter million unique visitors who come to our websites monthly (www.archaeology.org, www.archaeological.org and www.ajaonline.org)

Interested marketers can reach professional archaeologists, academics and fans of archaeology through various media buys ranging from Classified and Banner ads online to direct mail eBlasts for up to 80,000 opt-in supporters. Pricing can be as little as $300 for most starter programs to $6,000 for larger one time efforts. Please contact Karina (karina@archaeology.org) or Gerry (Gerry@archaeology.org) for a customized program designed to fit your marketing challenges.

AIA MAILING LISTSExhibitors are welcome to bring their products to the attention of AIA members and ARCHAEOLOGY magazine subscribers by renting the mailing lists. For further information, please contact Kevin Mullen (kmullen@aia.bu.edu).

AIA ADVERTISING & SPONSORSHIP

Volume 120, Number 3July 2016

www.ajaonline.org

ARCHAEOLOGYThe Journal of the Archaeological Institute of America

AMERICAN JOURNAL OF

ADVERTISER INFORMATION (PLEASE PRINT)

CONTACT PERSON’S NAME TITLE

COMPANY NAME

ADDRESS

CITY STATE ZIP TELEPHONE

FAX E-MAIL WEBSITE

ADVERTISING ORDER (MUST BE SUBMITTED BY NOVEMBER 6, 2017)Page size (unit) Number of pages Cost per unit Total cost

c FULL PAGE $850 $

c SPREAD (four facing pages; include instructions for layout) $2,850 $

c SPREAD (two facing pages; include instructions for layout) $1,525 $

c OUTSIDE BACK COVER New This Year! $1,250 $

c INSIDE FRONT COVER $1,100 $

c INSIDE BACK COVER $1,100 $

CONFERENCE APP ADSAll conference app advertising is handled by the AIA. Please fill out the AIA Program Advertising form.

PAYMENT METHODAll payments must be in U.S. dollars. If payment accompanies your order, you may take 10% off the cost of your ad! (Please note this offer is not applicable if an invoice is required)

c VISA c MasterCard c Check payable to Socity for Classical Studies enclosed

CARD NUMBER EXPIRATION DATE CVV#

CARDHOLDER’S NAME

CARDHOLDER’S SIGNATURE

BILLING ADDRESS

CITY STATE ZIP

Send your completed form to: Society for Classical Studies

20 Cooper Sq. 2nd Fl, New York, NY 10003 Phone: 212-992-7840 Fax: 212-995-3931

Email: xd@classicalstudies.org; Website: www.classicalstudies.org

SCS PROGRAM ADVERTISINGORDER FORM

AIA ADVERTISING

Please fax, scan or mail form to: Kevin Mullen, Archaeological Institute of America, 44 Beacon Street, 2nd Floor, Boston, MA 02108

Fax to: 857-233-4270; Phone: 857-305-9353 Email: kmullen@archaeological.org

ORDER FORMADVERTISER INFORMATION (PLEASE PRINT)

CONTACT PERSON’S NAME TITLE

COMPANY NAME

ADDRESS

CITY STATE ZIP TELEPHONE

FAX E-MAIL WEBSITE

AIA PROGRAM ADSFull payment and high resolution (400 dpi) electronic files due by December 1, 2017. Proofs will not be furnished. PDF preferred. Please contact AIA for further artwork instructions if needed.

Page size (unit) Number of pages Cost per unit Total cost

c FULL PAGE (7” wide x 9.5 “ tall) $800 $

c HALF PAGE (7” wide x 4.5” tall) $500 $

c OUTSIDE BACK COVER (4-color; 7” wide x 9.5” tall) $1,200 $

c INSIDE FRONT COVER (7” wide x 9.5 “ tall) $1,050 $

c INSIDE BACK COVER (7” wide x 9.5 “ tall) $1,050 $

CONFERENCE APP ADSAd format Quantity Cost Total cost

c Splash Page (limited to one advertiser; first-come, first-serve) N/A $1,000 $

c Rotating Banner Ad (limited to 5) $200 $

c Push Notification (Fri or Sat.; limited to 2 per day) $150 $

c Push Notification (Thurs. or Sun.; limited to 2 per day) $100 $

Total Payment $

SUPPLEMENTAL ADVERTISING OPPORTUNITIESc Yes! Please contact me about discounted advertising in ARCHAEOLOGY magazine.

c Yes! Please contact me with information about AIA mailing lists.

c Yes! Please contact me about advertising opportunities in Outlook, the AJA supplement.

c Yes! Please contact me about advertising opportunities on www.archaeological.org.

PAYMENT METHODAll payments must be in U.S. dollars.

c VISA c MasterCard c Discover c American Express c Check payable to AIA enclosed

CARD NUMBER EXPIRATION DATE CVV#

CARDHOLDER’S NAME

CARDHOLDER’S SIGNATURE

AIA & SCS Joint Annual Meeting • January 4–7, 2018 • Boston, Massachusetts10

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Please fax, scan or mail form to: Kevin Mullen, Archaeological Institute of America, 44 Beacon Street, 2nd Floor, Boston, MA 02108

Fax to: 857-233-4270; Phone: 857-305-9353 Email: kmullen@archaeological.org

EXHIBITOR INFORMATION (PLEASE PRINT) CONTACT PERSON’S NAME TITLE

COMPANY NAME

ADDRESS

CITY STATE ZIP TELEPHONE

FAX E-MAIL WEBSITE

I have read and agree to abide by the rules and regulations governing the conference, which are listed on the following page.

Authorizing signature

c Yes, I will donate _____ [number] books for the AIA Graduate Student Paper Award. (Donors will be acknowledged in the AIA Program and online.)

EXHIBIT SPACE APPLICATIONSpace is assigned on a first-come, first-served basis. Spaces cannot be assigned until the exhibit application and deposit are received. Full payment is due by December 1, 2017.

Type of Exhibit Display Quantity Cost per unit Total cost

Premium Exhibit Booth [deposit: $500] ______ $1000 $ (numbers: 100, 101, 200, 201, 202, 203, 300, 301, 302, 303, 400)

Preferred Exhibit Booth [deposit: $450] ______ $900 $ (numbers: 205, 206, 208, 211, 304, 307, 309, 310)

Exhibit Booth [deposit: $425] ______ $850 $

Display Table [deposit: $238] ______ $475 $

Combined Book Exhibit (first book) [full payment due at booking] ______ $150 $

Each additional book ______ $75 $

Total Exhibit Space Cost $

Deposit $

Balance Due $

SPACE SELECTIONConsult the floor plan on pg. 4 to determine your preferred booth space. Please write booth number(s) below.

1st choice 2nd choice 3rd choice 4th choice

PAYMENT METHOD AND AUTHORIZATIONAll payments must be in U.S. dollars.

c VISA cMasterCard c Discover c American Express c Check payable to AIA/SCS Annual Meeting enclosed

CARD NUMBER

EXPIRATION DATE CVV#

CARDHOLDER’S NAME

CARDHOLDER’S SIGNATURE

EXHIBIT RESERVATION FORM

MORE PROMOTIONAL OPPORTUNITIESYes, I’m interested in learning more about the marketing/advertising opportunities below.

c Opening Night Reception c Sponsored Food or Beverage Breakc Conference Lanyardsc Conference Tote Bagsc Hotel Room Keys Cardsc Joint Attendee Mailing List: c Pre-registrants c Final attendees

Phone: 857 - 305 - 9353 • Fax: 857 - 233 - 4270 • www.archaeological.org/annualmeeting 11

CONTRACT FOR SPACEThe application for space and the formal notice of assignment by the Archaeological Institute of America (AIA) and the Society for Classical Studies (SCS) constitute a contract for the right to use the space allotted. In the event that the conference is canceled for unforeseeable circumstances, this contract shall not be binding and a full refund will be provided.

INSTALLATION OF EXHIBITSInstallation of exhibits may begin at 9:00 a.m. on Thursday, January 4, 2018 and must be completed by 2:00 p.m. The Exhibit Hall will open at 2:00 p.m. that day. Exhibitors are requested to conform to the prevailing labor regulations of Boston, Massachusetts.

DISMANTLINGThe Exhibitor expressly agrees not to dismantle their exhibit during show hours or do any packing before the Exhibit Hall closes at 12:00 p.m. on Sunday, January 7, 2018. Any Exhibitor who dismantles a booth in advance of the official closing will be subject to a $200 fine.

UNION CLEARANCE (WHEN APPLICABLE)In order to be in compliance with Freeman and the Marriott contracts, it is necessary that all exhibitors use qualified personnel for the various services required for installation and dismantling of exhibits and for material handling within the show.

CARE OF BUILDING AND EQUIPMENTExhibitors or their agents shall not injure or deface any part of the building, the booth, or the equipment in the booth. Any property damaged or destroyed by the exhibitor must be replaced or repaired at the exhibitor’s expense.

FIRE PROTECTIONTo be used in the Exhibit Hall must be non-flammable to conform to the Fire Regulations of the State of Massachusetts and city of Boston. Materials not conforming to these regulations may be removed at the Exhibitor’s expense. All doors and openings must be kept clear and exit signs, fire alarms, and extinguishers must be visible at all times. Exhibitors may be asked by show management to rearrange or move display materials to comply with this law. All Exhibitors must comply with Fire Regulations.

LIABILITY AND INSURANCEExhibitor assumes responsibility and agrees to indemnify and defend the AIA /SCS and the Boston Marriott Copley Place and their respective employees and agents against any claims or expenses arising out of the use of the Exhibition premises. The Exhibitor understands that neither the AIA/SCS, nor the Boston Marriott Copley Place maintain insurance covering the Exhibitor’s property and it is the sole responsibility of the Exhibitor to obtain such insurance.

SHIPMENT OF EXHIBIT MATERIALSIt is highly recommended that Exhibitors send materials to the advance shipment warehouse. Direct freight shipment should not be sent to the Boston Marriott Copley Place. Limited boxed materials may be allowed as an exception and must be coordinated with the Boston Marriott Copley Place shipping department in advance.

RESTRICTIONSAIA/SCS management reserve the right to alter the exhibit layout at anytime. The AIA/SCS reserve the right to restrict exhibits which, because of noise, method, operation, or for any other reason; become objectionable and also to prohibit or evict any exhibit which, in the opinion of AIA/SCS management, detracts from the general character of the exhibits as a whole.

SECURITYShow management will provide overnight security personnel outside the Exhibit Hall. The AIA/SCS, and the Boston Marriott Copley Place will take every precaution to secure the Exhibit Hall after hours. We ask that you please not leave anything valuable in the room. Neither the AIA/SCS nor the Boston Marriott Copley Place will take responsibility for, replace, or reimburse for any item that may be missing from the Exhibit Hall.

CANCELLATIONSAll cancellations must be made in writing to the AIA. There is a tiered refund policy for exhibitors who wish to cancel their participation before the event. Cancellations made by October 1, 2017 will be subject to a cancellation fee in the amount of 25% of the total order cost. Cancellations made by November 1, 2017 will be subject to a cancellation fee of 50%. Cancellations made by November 30, 2017 will be subject to a cancellation fee of 75%. Unfortunately, we are unable to issue refunds after December 1, 2017. These regulations become a part of the contract between the Exhibitor and the AIA and SCS. They have been formulated for the best interests of the Exhibitors. All points not covered are subject to the decision of the AIA/SCS.

EXHIBITOR RULES AND REGULATIONS