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April 25 2016

BOARD OF EDUCATION CINCINNATI, OHIO

PROCEEDINGS

SPECIAL MEETING

April 25, 2016

Table of Contents

Roll Call . . . . . . . . . . . . . . . . . . 224 Recess into Executive Session . . . . . . . . . . . . . 224 Adjourn from Recess. . . . . . . . . . . . . . . . 224

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SPECIAL MEETING The Board of Education of the City School District of the City of Cincinnati, Ohio, met in special session pursuant to notice by the Treasurer in the Board Office at the Cincinnati Public Schools Education Center, 2651 Burnet Avenue, Monday, April 25, 2016 at 6:07 p.m., President Copeland-Dansby in the chair. The pledge to the flag was led by President Copeland-Dansby.

ROLL CALL Present: Members Bates, Bolton, Hoffman, Jones, Minera, Nelms, President Copeland-Dansby (7) Absent: None Noes: None Superintendent Mary Ronan was present.

RECESS INTO EXECUTIVE SESSION Mr. Minera moved and Mr. Nelms seconded the motion that the Board recess into executive session at 6:11 p.m. to consider purchase of property for public purposes; and the employment of a public employee or official. Ayes: Members Bates, Bolton, Jones, Hoffman, Minera, Nelms, President Copeland-Dansby (7) Absent: None Noes: None President Copeland-Dansby declared the motion carried.

ADJOURN FROM RECESS

The meeting adjourned at 6:59 p.m.

Jennifer M. Wagner Treasurer/CFO

April 25 2016


PROCEEDINGS

REGULAR MEETING

April 25, 2016

Table of Contents

Roll Call . . . . . . . . . . . . . . . . . . 225 Minutes Approved . . . . . . . . . . . . . . . . 225 Motion to Amend Agenda to Remove a Resolution Appointing ________ as Board of

Education Representative o the City of Cincinnati Civil Service Commission . . .

225 Report of the Student Achievement Committee April 11, 2016 . . . . . 226 Report of the Policy Committee April 18, 2016 . . . . . . . . . 228 Report of the Finance Committee April 19, 2016 . . . . . . . . . 232 Report of the Committee of the Whole April 20, 2016 . . . . . . . . 251 Presentations . . . . . . . . . . . . . . . . . 253 Announcements/Hearing of the Public . . . . . . . . . . . 253 A Resolution to Establish the Naming of the Hughes Stem High School Indoor Athletic

Facility to: The Mack . . . . . . . . . . . . . . .

254 Report of the Superintendent . . . . . . . . . . . . . . Recommendations of the Superintendent of Schools . . . . . . . . 1. Certificated Personnel . . . . . . . . . . . . . 255 2. Civil Service Personnel . . . . . . . . . . . . . 265 Report of the Treasurer 1. Receipt of a Donation from Sunny Yang Lu . . . . . . . . . 268 2. Receipt of a Donation from Adam’s Pizza . . . . . . . . 268 3. Receipt of a Donation from Binney Wietlisbach . . . . . . . . 268 4. Receipt of a Donation from Cheviot Savings Bank . . . . . . . 268 5. Receipt of a Donation from John P Parker PTO . . . . . . . . 268 6. Receipt of a Donation from The Soaring Hawks Foundation . . . . . 268 7. Receipt of a Donation from John P Parker PTO . . . . . . . . 268 8. Agreement with Hamilton County Educational Service Center . . . . . 268 9. Amendment to the Agreement with Plattenburg & Associates . . . . . 268 10. Payment In Lieu of Taxes Agreement Andante Housing LLC. . . . . . 269 11. Payment In Lieu of Taxes Agreement Cutter Historic Apartments, LLC . . . 269 12. Payment In Lieu of Taxes Agreement Hagen Properties LLC . . . . . 269 13. Board Member Service Fund . . . . . . . . . . . . 269

April 25 2016


PROCEEDINGS

REGULAR MEETING

April 25, 2016

Table of Contents

14. Then and Now Certificates . . . . . . . . . . . . 270 15. Award of Purchase Orders . . . . . . . . . . . . . 273 16. Agreement with The Board of Health of the City of Cincinnati . . . . . 274 17. Agreement with Tyler Technologies, Inc . . . . . . . . . 274 18. Agreement with Queen City Transportation . . . . . . . . . 274 19. Renewal Agreement with Cincinnati Bell Telephone . . . . . . .

274 20. Renewal Agreement with Cincinnati Bell Telephone, LLC . . . . . .

274 21. Renewal Agreement with Cincinnati Bell Telephone, LLC . . . . . .

275 22. Renewal Agreement with Cincinnati Bell Telephone . . . . . . .

275 23. Renewal Agreement with AT&T . . . . . . . . . . .

275 24. Agreement with Prosource . . . . . . . . . . . . .

275 Inquiries/Updates . . . . . . . . . . . . . . . 276 Assignment . . . . . . . . . . . . . . . . . . 276 Adjournment . . . . . . . . . . . . . . . . . 276

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REGULAR MEETING The Board of Education of the City School District of the City of Cincinnati, Ohio, met pursuant to its calendar of meetings in the ILC at the Cincinnati Public Schools Education Center, 2651 Burnet Avenue, Monday, April 25, 2016 at 7:07 p.m., President Copeland-Dansby in the chair. The pledge to the flag was led by President Copeland-Dansby.

ROLL CALL Present: Members Bates, Bolton, Jones, Hoffman, Nelms, Minera, President Copeland-Dansby (7) Absent: None Superintendent Mary Ronan was present.

MOTION TO AMEND AGENDA TO REMOVE A RESOLUTION APPOINTING _____________AS A BOARD OF EDUCATION REPRESENTATIVE TO THE CITY OF CINCINNATI CIVIL SERVICE COMMISSION

Mrs. Bates moved and Mr. Minera seconded the Motion to Amend the Agenda to Remove A Resolution Appointing _________ as a Board of Education Representative to the City of Cincinnati Civil Service Commission be approved. Ayes: Members Bates, Bolton, Jones, Hoffman, Minera, Nelms, President Copeland-Dansby (7) Noes: None President Copeland-Dansby declared the motion carried.

MINUTES APPROVED Ms. Jones moved and Mrs. Bates second that the minutes of the following meetings be approved without reading, copies of said minutes having been distributed to members and made available to the public and news media on April 26, 2016. Special Meeting – April 11, 2016 Regular Meeting – April 11, 2016 Special Meeting – April 20, 2016 Passed viva voce. President Copeland-Dansby declared the motion carried.

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REPORT OF THE STUDENT ACHIEVEMENT COMMITTEE The Student Achievement Committee (SAC) met on Monday, April 11, 2016 at 4:00 PM at the Cincinnati Public Schools Education Center in the Board Office Conference Room. ATTENDEES Finance Committee Members Chairperson Eve Bolton, Elisa Hoffman, Daniel Minera Administrators Bill Myles, Assistant Superintendent; Cheryl Broadnax, Assistant Superintendent; Dr. Jonathan Futch, Manager, Student Services; Dan Hoying, Legal Counsel Cincinnati Federation of Teachers (CFT) Julie Sellars, President, CFT Kendra Phelps, Professional Issues Representative Transforming Positive School Culture/Code of Conduct Committee Chair Bolton reiterated with the Committee the following information for inclusion into the Code of Conduct which came out of the March 21, 2016 SAC meeting.

1. The word, “parents” needs to be attached to the word, “guardians.”

2. The order needs to be changed so a positive message is not followed by a negative or more punitive one.

3. Documents cited need to be included.

4. There needs to be more emphasis on support systems. Additional revisions included adding:

5. Every school coming up with its Positive School Culture; 6. The following “big buckets”

-Advisory and how it’s tied to My Tomorrow -Social and Emotional Learning -Support Systems -Items that require attachments that are not to large will be added to the Code

7. Information on what parents need to do if they need to report an issue with their child; 8. A highlight of positive things happening in the District; and 9. Pictures of families, Senior Staff and the Superintendent. Committee Chair Bolton reviewed with the Committee Syracuse, New York’s City School District Code of Conduct, Character and Support document that was presented at the National School Boards Association Conference that was held in Boston, April 2016. She reported that the document looks more like a whole engagement piece, and how families can engage the District as well as what are the rules and regulations. She advised that the document is not fragmented, has many pictures, colorful, but perhaps to lengthy for our purposes. However, perhaps the District can use this as a model for communication in many areas of community and family engagement. Assistant Superintendent reviewed the document and liked the information and tone contained in the Code. This document’s content would answer many of the District’s parent’s questions, avoiding inconveniencing them by forcing them to make phone calls and interfacing with the school and District bureaucracy.

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REPORT OF THE STUDENT ACHIEVEMENT COMMITTEE Communications Coordinator Chris Wolf informed the group that the Code is being changed to look like a book instead of the current flip pages. The Code will also be made more user-friendly and useful but, the content will be in black and white to save on costs. Member Hoffman advised that the District’s current Code is punitive and needs to include some aspects of the My Tomorrow message. Committee Chair Bolton advised the Administration to make the District’s first mailing of information being sent to parents includes a welcoming letter from the Superintendent with the Code. The goal is to not let the Code be punitive in nature, but the first document that parents receive. The parents’ introduction to the District’ needs to be positive, welcoming and informative about more than rules and regulations and punishments. Ms. Bolton also stated that she would recommend a title change. Assistant Superintendent Myles reported that “the meat” of the Code will stay the same, but information about what the District is doing to make it a more Positive School Culture and less punitive will be added, therefore it will be expanded. Mr. Myles will discuss the revisions with the Leadership Team. The Code will also be used as a marketing tool to promote the District. Mr. Myles will do a template of what a Code of Conduct handbook would like and bring it to the SAC Committee in April. ACTION: Mr. Myles will provide the SAC with a draft of the Code at the April 25, 2016 Committee meeting, for recommendation of approval of the document at the May 9, 2016 Regular Board meeting. The code will be submitted to the printer by July 1, 2016 The meeting adjourned at 4:32 PM. Student Achievement Committee Staff Liaisons Eve Bolton, Chair Mary A. Ronan, Superintendent Elisa Hoffman Laura Mitchell, Deputy Superintendent Daniel Minera Gabriel Lofton, Assistant Superintendent Cheryl Broadnax, Assistant Superintendent Bill Myles, Assistant Superintendent Ms. Bolton moved that the Report of the Student Achievement Committee be accepted. Passed viva voce. President Copeland-Dansby declared the motion carried.

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REPORT OF THE POLICY COMMITTEE The Policy Committee met on Monday, April 18, 2016 at 11:30 AM at the Cincinnati Public Schools Education Center in the Board Office Conference Room. Diabetes, Opium Abuse Policies General Counsel Hoying informed the Committee that OSBA introduced at its annual Capital Conference a packet of Essential Policies for 2016. The packet included information on new laws and statutes regarding care for students with diabetes as well as opium abuse prevention programs. Mr. Hoying advised that there is a requirement for school districts to include opioid abuse prevention in health curriculums and school districts having requirements to provide services for students with diabetes. He also reported that the District is in compliance with its policies related to both of these issues but would like time to review the policies and bring potential changes to the Committee. ACTION: Mr. Hoying will have the summer interns review and present the following policies at the June 13, 2016 Policy

Committee meeting:

• Board Policy 5330: Use of Medications • Board Policy 5530: Drug Prevention • Policy 1430.01 Family Medical Leave Act (FMLA) • Policy 3430.01 Family Medical Leave Act (Professional Staff) • Policy 4430.01 Family Medical Leave Act (Classified Staff)

Mr. Hoying will look into adding language in Part B of Policy 5330 – Use of Medications, to address nurses and/or health aides comparing the attendance list with the daily medication list to track students who are taking medicines on a daily basis and ensure they are given their medication.

New Policy 5112.01– Entrance Requirements for Preschool Mr. Hoying discussed with the Committee the Board’s direction that the Committee write the policy so that preschool students enrolled in a school-based preschool can roll-up to the kindergarten program at that school. The Committee discussed Mr. Hoying’s following proposal:

“Students enrolled in CPS school-based preschool shall have first priority to enroll in the kindergarten program at the school and need not participate in the lottery process. If a family elects to keep a student enrolled in the kindergarten program outside of the family’s neighborhood zone, transportation may or may not be available.”

Committee Chair Hoffman advised Mr. Hoying to separate magnet versus neighborhood schools from his proposal since only magnet schools use the lottery process. She also recommended taking out “first priority” due to the Board’s agreement that siblings always have first priority for kindergarten. Mr. Hoying offered the following language in place of “first priority:”

“Students enrolled in a CPS magnet preschool can automatically enroll in the kindergarten program at that school and need not participate in the kindergarten lottery process.”

Committee Chair Hoffman advised adding language to the section on preschool students attending a neighborhood school outside of their zone that enrolling in kindergarten at that out-of-zone school depends on space. For example, the if there are only two predicted kindergarten openings and five out-of-zone preschool students who want to roll up, the Board will need to discuss how to determine priority order for who gets those spots.

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REPORT OF THE POLICY COMMITTEE (cont.)

Mrs. Hoffman advised that this question may also be answered once discussions resume on the Intra-District Enrollment Policy. Ms. Hoffman advised that the policy will be currently written to say, “provided that there is space to roll-up” until more discussion takes place with the Board.

Language for neighborhood preschool: “Students enrolled in a CPS neighborhood preschool outside of their neighborhood zone can enroll in the kindergarten program at that school subject to space and availability, and transportation may or may not be provided.”

Mr. Hoying discussed with the Committee the recommendation he and Assistant Superintendent Cheryl Broadnax proposed to allow preschool students enrolled in satellite sites first priority for the magnet lottery. Andrea Faulkner, Manager - ELA/Early Literacy, explained that the Administration’s concern is that in order to make the satellite sites financially feasible, there needs to be a mix of tuition paying students and Head Start students. Currently, there are more Head Start students requesting preschool seats than tuition paying students and one way to increase demand could be to allow families from satellite sites an advantage in the lottery. Mrs. Hoffman expressed concern about giving first priority for magnets to individuals in CPS preschools because it could mean less choice for families. For example, if a family knows they want to enter the SCPA lottery for kindergarten, they may feel like they have to go to a CPS satellite site for preschool even if what works best for their family is their neighborhood school’s preschool or the Head Start site near work or the preschool where a sibling is currently attending. Mr. Hoying also discussed that there would need to be a conversation about what counts as a satellite site. For example, is it just CPS run sites like the new Rising Stars at Vine Street or would it also be sites like the ones in Oyler and Riverview East that are at CPS schools but are run by partners. ACTION: The full Board will provide input on this question during the May 4, 2016 COW conversation on the updated

magnet school policy draft. Mrs. Hoffman asked if the language in the first section of the draft policy “has not yet attained the age at which s/he will be admitted to kindergarten” means that families who may want another year of preschool for their five year old cannot make that choice. Ms. Faulkner explained that because of how the rules for Head Start funding are written, students cannot stay another year in preschool even if the families and/or teachers believe it would benefit them, unless it is part of an IEP. Ms. Jones expressed concern that it's an equity issue that we have to send children on to kindergarten who may not be ready when parents in private preschools can pay to keep their children another year or until they determine their children are kindergarten-ready. Ms. Faulkner agreed but explained that this would have to be changed at the federal level. Mrs. Hoffman advised that the policy be clear about this age limitation and that as part of the procedure when parents are enrolling in CPS, they are made aware of this age limit. The Committee discussed the section titled “Enrollment” and agreed that details need to be included in priority order, including the Board’s agreement that siblings get priority for preschool. Mrs. Hoffman advised including a link to the magnet enrollment policy to explain how preschool seats in magnet schools are awarded.

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Mrs. Faulkner explained how priority is determined in neighborhood schools using the Head Start weighting system. The policy will include a link to the Head Start weighting system. She also explained the constraints on the District around how they can and cannot blend funds in preschool classes that include Head Start students. The Committee discussed information that Assistant Superintendent Broadnax, provided in a memo to the Committee regarding offering preschool regardless of family income. The Committee discussed the cost per student in actual expenses versus the guaranteed funding through Head Start and Title One. They then asked what the total cost to the District would be if we accepted children into the neighborhood and satellite preschools regardless of income. ACTION: Mrs. Faulkner will provide the full Board with a report on what the impact would be on the budget to accept

preschool students regardless of income. She will look at how many tuition-paying students we accept instead of Head Start students because we have run out of Head Start seats.

Board member Jones noted that the second full paragraph on page two is very confusing to read and suggested rewriting it with more clarity. Mrs. Jones also advised clarifying the third paragraph that discusses what screening is optional and what screening is mandatory. ACTION: The Policy Committee will continue discussions about this policy at the May 9 committee meeting. Magnet Enrollment Policy 5113.01 A hyperlink with the Board’s Magnet website will be included in the policy. Committee Chair Hoffman reiterated that the below language from the March 24, 2016 Draft policy be re-inserted into the document.

If a magnet program has more [preschool or] kindergarten applicants than seats, the seats shall be allocated through a computerized lottery process. The lottery process will prioritize students in the following order:

1 . CPS resident students with a sibling in the selected school. 2 . CPS resident students without a sibling in the selected school. 3 . Students who have applied to open enroll into the district with a parent who is employed by the district. 4 . Students who have applied to open enroll into the district without a parent who is employed by the district.

The section on priority order for grades 1-6 will stay as written in the draft policy.

1. CPS resident students attending a CPS school with the same course of study with a sibling in the selected school; 2. CPS resident students attending a CPS school with the same course of study without a sibling in the selected

school; 3. CPS resident students attending a non-CPS school with the same course of study with a sibling in the selected

school; 4. CPS resident students attending a non-CPS school with the same course of study without a sibling in the selected

school; 5. CPS resident students attending a CPS school without the same course of study with a sibling in the selected

school; 6. CPS resident students attending a non-CPS school without the same course of study with a sibling in the selected

school; 7. CPS resident students attending a CPS school without the same course of study experience without a sibling in the

selected school; 8. CPS resident students attending a non-CPS school without the same course of study and without a sibling in the

selected school; 9. Students who have applied to open enroll into the district with a parent who is employed by the district; 10. Students who have applied to open enroll into the district without a parent who is employed by the district.

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Proximity The Committee discussed the proximity data at length. They reiterated the concerns of Board members Bates, Bolton, and Dansby that given the demographics of the neighborhoods of many of our most in demand schools, providing weight for proximity could give an advantage to higher income families. The Committee also discussed input from community members that these schools are in their neighborhoods and they feel ownership and a commitment to their success. For example, a community leader in Avondale who said that people who live in that neighborhood and have made a commitment to that neighborhood should be able to have seats at North Avondale Montessori. The Committee also considered how geographic diversity benefits students. Mrs. Hoffman asked if a set-aside or weight was even necessary to maintaining a certain percentage of students from the neighborhood. For example, students within a mile of Sands never benefited from the previous use of a 30 percent set aside, but Sands has the highest percentage of students who live within one mile.

ACTION: Sarah Trimble-Oliver, Chief Information Officer, will provide data on what percentage of the lottery for each school was from the ZIP code of that school.

The Committee agreed to recommend that no priority be provided at this time for proximity. Instead, the Committee should monitor the geographic diversity of the schools and make adjustments in the future, if necessary. ACTION: Add to Policy’s workplan: Look at income, race, and geographic diversity after the school year starts and after

the lottery is run every year. The meeting adjourned at 1:07 PM. Policy Committee Staff Liaisons Elisa Hoffman, Chair Dan Hoying, General Counsel Carolyn Jones Yenetta Harper, Director, Teacher and Principal Development A. Chris Nelms Paul McDole, Director, Human Resources Sarah Trimble-Oliver, Chief Information Officer Mrs. Hoffman moved that the Report of the Policy Committee be accepted. Passed viva voce. President Copeland-Dansby declared the motion carried.

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REPORT OF THE FINANCE COMMITTEE The Finance Committee met on Tuesday, April 19, 2016 at 11:30 AM at the Cincinnati Public Schools Education Center in the Board’s Conference Room. Finance Committee Members Present:

Chairperson Eve Bolton, Melanie Bates, Carolyn Jones Administrators Present:

Mary A. Ronan, Superintendent; Jennifer Wagner, Treasurer/CFO; Dan Hoying, General Counsel; Paul McDole,Jr., Director of Human Resources; Amy Twarek, Assistant Treasurer; Lauren Roberts, Internal Auditor; Lillian Carter, Arts; Jeremy Gollihue, Director – Infrastructure

Cincinnati Federation of Teacher

Julie Sellars, President Executive Service Corporation

Denny Fennema, Pete Teitelman, Rod Trombley Monthly Reports of Revenue and Expenditures Jennifer Wagner, CFO/Treasurer Treasurer Wagner informed the Committee that there was an increase in General Fund Revenues for this year, as outlined below. She also reported that expenditures were up, as anticipated, year-to-date. Cash balances are close to where they were last year, which is positive, which projected to be lower than last year at this time. The encumbrances are lower than what they have been over the last two years at this time of year. February Financial Statements General Fund: Revenues: Year-to-date totals $451.1M. This represents a $14.6M increase over last year and $29.2M increase over SY14 year-to-date. Expenditures: Year-to-date totals $385.4M. This represents a $20.8M increase over last year and a $56M increase over SY14 year-to-date. Non-General Fund: Revenues: $217.0M of an estimated $431.4M Expenditures = $253.5M of an estimated $405.7M

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REPORT OF THE FINANCE COMMITTEE (cont.)

Payment In Lieu of Tax Agreements The following Payment In Lieu of Tax Agreements will be submitted in the Treasurer’s Report for Board approval at the April 25, 2016 Regular Board meeting.

Agreement Description Years of Agreement

Estimated Annual

Revenue

Estimated Total

Agreement Revenue

Andante Housing LLC 51 E. Clifton remodeling of the building on the property into residential apartments

12 years $4,958.37 $59,500.49

Cutter Historic Apartments LLC 506, 510 E. 12th Street, 511, 513-515 E. 13th Street and 1316 Broadway remodeling of the building on the property into approximately 32 units of subsidized, income-restricted housing.

8 years $39,269.54 $314,156.30

Hagen Properties LLC 1833 Vine Street remodeling of the building on the property into commercial space and residential housing units

8 years $815.65 $6,525.24

Mrs. Wagner reported that after an audit of Tax Agreements, several still needed to be billed, generating approximately a $.5 million of revenue. Supplier Diversity Written Report – Requested in January 2016 to include Minorities, Females and Local Vendors Trina Levins, Director of Purchasing Ms. Levins updated the Committee on her report: CPS Disparity Analysis – Contracts Awarded. The report analyzed the District’s contracts for utilization of minority-owned, woman-owned, locally-owned and small businesses. The report also compared the District’s results to the City of Cincinnati’s Disparity Study. In summary, as outlined in the report:

• Overall, CPS is disparate in the number of contracts awarded to minorities. For professional services, CPS has no disparity. For supply contracts, CPS is significantly disparate on the number of contracts awarded to both minorities and women.

• There are significant differences between CPS’s and the City's contract profiles—number, size of contracts, and type of contracts.

• There are also significant differences between CPS’s and the City’s percentage of contracts awarded to minority-owned and woman-owned businesses.

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• There is a relatively small difference between CPS’s and the City’s percentage of contracts awarded to locally-owned businesses.

• Regarding contract size, the majority of CPS contracts awarded to minority-owned and woman-owned businesses are less than $50,000.

• Although CPS contracts awarded to individuals are only 13.5 percent of the total, they represent almost half of the CPS contracts awarded to minorities and women.

Next Steps Ms. Levins informed the Committee that the following are next steps in addressing minority-owned businesses:

• Survey 30 vendors who wanted to do business with CPS but have not been awarded any business—what do they think prevents them from getting the business

• Promote Small Business (Request For Proposal) • Working with CPS internal customers on expanding solicitation on MBE, local and small business • Encourage the vendors to work with other vendors to build alliances • Create a small business, local, and MBE directory

Ms. Levins worked with Executive Service Corporation of Cincinnati to compile the data. A copy of the full report is attached to this report. ACTIONS: Ms. Levins will update the Committee on her next steps at the June 21, 2016 Finance Committee meeting.

The Committee will add Supplier Diversity to their workplan to discuss on a quarterly basis.

Information from the report will be part of marketing for the levy.

The presentation will be presented at a June or July Board meeting. Number of Art and Music Teachers in the District and Assignment, Estimated Cost Paul McDole, Director, Human Resources Human Resources Director McDole provided the Committee with a report of full-time Physical Education, Art, and Music (PAM) teachers at the schools, for school years 2015-16 and 2016-17. He reported that for school year 2015-2016 there are 209.5 full-time equivalent (FTE) PAM teachers, at an approximate cost of $13.6 million, with an average salary of $65,000 (benefits not included). For school year 2016-2017 there are 208 FTEs, at an approximate cost of $13.5 million. Lillian Carter reported that the Family Civic and Engagement Team (FACET) have an Arts Subcommittee and they are hosting community conversations to talk about the Arts that are in the City in order to add them to the District’s Arts.

http://esc-cincinnati.org/

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Finance Committee Workplan ACTION: The Committee will add Disparity and Minority review on a quarterly basis to their workplan and recommend

approval of the plan at the April 25, 2016 Board meeting. A copy of the plan is attached.

School Social Workers – Cell Phones – Cost Analysis Sarah Trimble-Oliver, Chief Information Officer Ms. Trimble-Oliver updated the Committee on the cost of providing smart phones for school social workers. The cost to provide 17 cell phones would be $5,537.00. ACTION: The Committee agreed with providing smart phones to school social workers as long as data is being encrypted;

they will be included in the Treasurer's Report for approval at the April 25, 2016 Board meeting. CRA Cost Chart Over Time: Include Parthenon findings as well; regarding CRA Annual and Cumulative loss of revenue Mrs. Wagner informed the Committee the Mayor was reporting that the District was made whole by the State Funding Formula. This provision in the State Funding Formula was eliminated in 2011. In an email from Ernst and Young, Mrs. Wagner reported that the:

• District received $8.9 million out of $21.9 million in potential Tax Increment Financing District taxes (40 percent of revenue)

• District received $3.1 million out of $6.7 million in potential Community Reinvestment Agreement taxes (54 percent of revenue)

• Total revenue lost was $15 million in 2015. ACTION: The Committee will discuss TIFFs at the next ACES meeting. A more formal report of the CRAs will be put on

Parthenon letterhead upon discussing at ACES. Erate Contract Presentation – Cost, Length, Revenue and Use/Monthly Reports and Expenditures Jeremy Gollihue, Director - Infrastructure Mr. Gollihue reported that multiple-year contracts are in the middle of their renewals. Erate is the federal reimbursement program that is negotiated by the State Corporation Commission, a division within that company manages Erate. Erate uses the District’s total telecommunications costs and reimburses the District a percentage of those costs. The District receives approximately 82 percent. ACTION: The Erate contracts will be included in the Treasurer's Report for approval at the Board’s April 25, 2016

meeting.

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Audit Reports from Performance Audit and Parthenon (Recommendations Only) Treasurer Wagner reported that there were no written recommendations currently available. Finance Agenda May 17, 2016 1. Budget Development Update

a. Assumptions shared with Budget Commission, Brown b. School Budgets Update, Brown

2. Levy Issues, Elements and Equation The meeting adjourned at 1:20 PM. Finance Committee Staff Liaisons Eve Bolton, Chair Mary A. Ronan, Superintendent Melanie Bates Jennifer Wagner, CFO/Treasurer Carolyn Jones, absent Bill Moehring, Chief Operating Officer Ms. Bolton moved that the Report of the Finance Committee be accepted. Passed viva voce. President Copeland-Dansby declared the motion carried.

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REPORT OF THE COMMITTEE OF THE WHOLE

The Committee of the Whole (COW) met on Wednesday, April 20, 2016, at 11:30 AM at the Cincinnati Public Schools (CPS) Education Center in Conference Room 1-A. Naming Hughes Athletic Indoor Facility Kathy Wright, Principal, Hughes STEM; Brian Leshner, Executive Director, Activities Beyond the Classroom Ms. Wright updated the Committee on the request to name the Hughes Stem High School Indoor Athletic Facility to “The Mack.” She reported that in 2012 the Cincinnati Board of Education purchased Kreuck Center, once a large recreational center that the District shared with the Cincinnati Recreation Commission. The building included classroom spaces and a pool. The pool space was re-envisioned as an indoor athletic practice facility and a sensory classroom for students with disabilities. This re-envisioning was the catalyst for Hughes’s Local School Decision Making Committee (LSDMC) to win grant funding, in collaboration with Activities Beyond the Classroom, through Impact 100 to bring this dream to reality. The school received its first private donation by Hillary Scott, the lead singer of the group, Lady Antebellum, and a huge supporter of Hughes athletics over the years. This donation was to begin the work of obtaining architectural plans and a feasibility study for renovation of the former pool space. Ms. Scott gave the donation in honor of her grandfather, Willard Mack Scott, who passed away on November 11, 2011. The LSDMC would like to honor Ms. Scott’s donation by naming the indoor facility, “The Mack.” The work on the new facility began in November 2015 and is scheduled for completion by May 2016. A ribbon cutting ceremony is scheduled for “The Mack” on May 20, 2016. ACTION: The Board agreed with the recommendation of the naming upon receipt of additional information about Mr.

Willard Mack Scott. The Board will recommend approval of the resolution to name the facility at the April 25, 2016 Regular Board meeting.

Vision 2020 Update Laura Mitchell, Deputy Superintendent Mrs. Mitchell informed the Committee that the three key elements of plan are to: “Think Big,” “Start Small,” and “Scale Fast.” The Passion Statement of the initiative is All students deserve Equity, Access and Opportunity. A multi-year summary of the plan is focused on enhancing:

Arts and Culture High Technology Curriculum Innovation Programs Dual Language JROTC Environmental Science Montessori Gender-based Student Enterprise Gifted Virtual Retool

http://impact100.org/

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(cont.) Representative from the following neighborhood schools were present and highlighted their new focus of strengthening programs for school year 2016-2017. The schools also had displays of the tools that will be used for learning. Cheviot School – Tammy Solomon Gray, Principal Ms. Soloman Gray updated the Committee on the new Gifted Academy School at her school site. She advised that she is getting great support from the City of Cheviot and the Cheviot Westwood Community Association. She also advised that 28 students out of 40 seats slated for the Gifted program are enrolled. Pleasant Hill Academy – Shauna McDowell, Principal Ms. McDowell reported that she is thankful for the great amount of support she is getting from the College Hill community. She advised she will be partnering with The Ohio State University for resources and that learning will not always be traditional, as learning will take place outside of the classroom. She reported that she has access to 18.5 acres of land that will be used for learning. She is partnering with the Cincinnati Nature Center and also has a goal of having a playscape on the land. Ms. McDowell provided the Board with a copy of the book, Last Child in the Woods by Richard Louv. Hays Porter – Nedria McClain, Principal Ms. McClain reported that she was excited about her school becoming the first High Technology school in Ohio. She had the opportunity to travel to California to visit several High Technology schools and learned that students were engaged, excited, working independently at their own pace, and doing a lot of project learning. She purchased soap from students that were doing a science learning project in the classroom. Chase School – Lynsa Davie, Principal Ms. Davie reported that she is adopting an Arts and Culture program at the school and that the Community of Northside is excited about the program. In the past, the school had a part-time Art and Music program. This program will now allow for a full-time program. She reported that she was successful in finding a highly talented teaching professional in Art that will begin teaching at the start of next school year. Isidore Rudnick, Fine Arts Curriculum Manager reported that all schools will have in place a new Fine Arts course of study in their buildings. He also reported that Chase (Band) and Woodford Paideia Academy (Orchestra) will have those arts available for all fifth and sixth grade students at those schools. Dr. Rudnick also reported that guest artists from the community will be working with students in grades K-4 on dance, music and visual arts on a weekly basis Westwood School – Christopher Grant, Principal Rothenberg Preparatory Academy – Amber Simpson, Principal Westwood School – Aiesha Ashley White Mr. Grant reported that he was excited about moving forward as an Enterprise school. Students need to understand the whole business and financial planning piece, marketing skills and how to work together, and making connections with entrepreneurs in the community. Ms. Simpson reported that it was important for students to become a part of what’s happening in the Over-the-Rhine community. Ms. White advised that it was important for students to be excited about investing themselves in entrepreneurship and taking ownership from the ground up in what they create. Deputy Superintendent Mitchell reported that 79 percent of the District’s seniors are on track to attend college.

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(cont.) Executive Session Board member Jones moved and Board member Bolton seconded the motion to recess into Executive Session at 12:39 PM to Consider the Purchase of Property for Public Services. The Committee convened to public session at 1:27 PM. The meeting adjourned at 1:28 PM. President Copeland-Dansby moved that the Report of the Committee of the Whole be accepted. Passed viva voce. President Copeland-Dansby declared the motion carried.

PRESENTATIONS

1. "All Kids Thrive" – Cincinnati Children's Hospital Medical Center – Dr. Tom DeWitt, Associate Chair for Education; and Dr. Uma Kotagal, Executive Leader, Population and Community Health

ANNOUNCEMENTS/HEARING OF THE PUBLIC Kudos to: Public Affairs, Communications Coordinator Chirs Wolff. Years ago Ms. Wolff, stepped up to coordinate working with art teachers in the district to highlight the displays of student art that brightens the Education Center’s main hallway. Those pictures remind us of just how talented and creative our students are. Nobody asked Ms. Wolff to do this and it was not a part of her job description. Her initiative shows how student-centric she is and how much she cares about the CPS mission. Thank you Ms. Wolff for caring enough to donate your time to create a history of our students. Woodward Bulldogs for working hard and meeting all formal official requirements of academic excellence, curriculum, facilities for an Accreditation Certificate. The following persons addressed the Board regarding the topics indicated: 1. Craig Rozen CASE 2. LaShonda Johnson Culture of Woodward High 3. Michelle Dizzingham LSDMC Conference & Walk-In at Woodford 4. Christina VanderBent Fairview needs & CCAC 5. Brian Garry Clifton Arts 6. Brian Curwin CPS & CCAC 7. Dick AFT CCAC 8. Alicia Rosselot In favor of the CCAC 9. Cedric Michael Cox Keep CCAC 10. Gillian Sella Clifton Cultural Arts Center & Parking/traffic within the neighborhood 11. Uri Sella/Leslie Mooney Rental Space, Limited Survey (Limited # of families and Carriage House mentioned on April 11th.

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ANNOUNCEMENTS/HEARING OF THE PUBLIC (cont.)

12. Leslie Mooney CCAC 13. Dick Waller CCAC 14. Katie Johnson Fairview/CCAC 15. Dave Allen CCAC 16. Barbara Glueck Clifton School & CCAC 17. Chelsea Borgman Friends of CCAC 18. Carolyn Miller CCAC 19. Kip Eagen CCAC 20. Lisa McKenzie Collaboration CCAC as an economic engine –Rockdale 21. William Messer CCAC 22. Carol Friel CCAC

A RESOLUTION TO ESTABLISH THE NAMING OF THE HUGHES STEM HIGH SCHOOL INDOOR ATHLETIC FACILITY TO: THE MACK

WHEREAS, Hughes High School was established in 1853, while newly renovated for 21st-century learning, has a rich educational history. It is the second-oldest high school in the city and was created from a bequest by Thomas Hughes to support free education for poor children. The original Hughes High School was located at W. Fifth and Mound streets. It was home to Hughes until 1910, when the school moved to Clifton Avenue and McMillan Street in Clifton Heights.

WHEREAS, Hughes High School has undergone significant changes since 1910, both physically and academically. In 1971-72, the large recreation/gym, the Kreuck Center was built. This facility was shared with the Cincinnati Recreation Commission until 2005. The Kreuck Center was named for Edward “Red” Kreuck, a well-known teacher and football coach at Hughes in the 1920s and 1930s. In 2012, the Cincinnati Board of Education purchased the Kreuck building, which included classroom spaces and a pool area. The classroom spaces were renovated in 2014 and are currently being used as the Kreuck engineering fabrication laboratory for students. The pool space was re-envisioned as a much-needed indoor athletic practice facility and a sensory classroom for students with disabilities. It was this vision that led the Hughes LSDMC to seek and successfully win grant funding, in collaboration with Activities Beyond the Classroom, through Impact 100 to transform this dream into reality.

WHEREAS, Hughes High School first received a private donation to begin the work of obtaining architectural plans and a feasibility study for the renovation of the former pool space from Hillary Scott. Hillary Scott is the lead singer of the Grammy award-winning group “Lady Antebellum” and has given this donation in honor of her grandfather (Willard Mack Scott) who passed away November 11, 2011. Hillary Scott has been a huge supporter of Hughes athletics over the years. This initial donation helped to start the process of retooling the former pool space and aided our ability to seek grants for the completion of the project. The work on the new facility began in November of 2015 and is scheduled to be completed by May of 2016.

WHEREAS, The Hughes community including the administration, athletics, LSDMC and ILT wish to recognize this

donation by naming the indoor facility in honor and memory of Willard “Mack” Scott.

NOW, THEREFORE BE IT RESOLVED that the CPS Board of Education, name the Hughes High School Indoor Athletic Facility, “The Mack”.

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A RESOLUTION TO ESTABLISH THE NAMING OF THE HUGHES STEM HIGH SCHOOL INDOOR ATHLETIC FACILITY TO: THE MACK

(cont.)

Ericka Copeland-Dansby, President Melanie Bates, Vice President

Eve Bolton Elisa Hoffman Carolyn Jones Daniel Minera A. Chris Nelms

Mr. Nelms moved and Mr. Minera seconded the motion A Resolution to Establish the Naming of the Hughes Stem High School Indoor Athletic Facility to The Mack be approved.

Ayes: Members Bates, Bolton, Jones, Hoffman, Minera, Nelms, President Copeland-Dansby (7) Noes: None President Copeland-Dansby declared the motion carried.

RECOMMENDATIONS SUPERINTENDENT OF SCHOOLS CINCINNATI PUBLIC SCHOOLS

RECOMMENDATION 1 – CERTIFICATED PERSONNEL

A. RETIREMENT B. RESIGNATION C. CHANGE IN STATUS D. APPOINTMENT E. PROMOTION F. ADJUSTMENT OF TIME G. ADJUSTMENT OF SALARY H. ADDITIONAL ASSIGNMENT I. NOTICE OF NON-REEMPLOYMENT OF LIMITED CONTRACT PERSONNEL J. NOTICE OF SUSPENSION OF CONTINUING CONTRACT K. TERMINATION

RECOMMENDATION 2 – CIVIL SERVICE PERSONNEL

A. RETIREMENT B. RESIGNATION C. SERVICES COMPLETED D. APPOINTMENT E. CHANGE IN STATUS F. ADDITIONAL ASSIGNMENT G. PROMOTION

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RECOMMENDATIONS OF SUPERINTENDENT OF SCHOOLS

RECOMMENDATION 1 - CERTIFICATED PERSONNEL A. RETIREMENT (Indicates that the employee’s application for retirement has been approved by STRS, effective the first day of the month. This recommendation is being made because the employee has completed the term of their employment, or due to disability status, or by mutual agreement. There is no mandatory retirement age for employees.) The following certificated employees have made application to the Ohio State Teachers Retirement System in accordance with the statutes of the State of Ohio. Rosa B. Brinkman Teacher – Silverton Service June 1 Holly Burgess Teacher – Western Hills University Service June 1 Frances A. Hagen Teacher – Woodward Career Service June 1 Donna M. Peters-Brinkman Teacher - Mt. Airy Service June 1 Michael D. Turner Principal – Taft High Service June 1 Sammy L. Yates Jr Assistant Principal – Woodward Career Service June 1 B. RESIGNATION (The effective date is the first working day the employee is no longer providing services to the district. This recommendation is being made because either the employee has completed the term of their employment, or by mutual agreement.) Derrick A. Cartwright Teacher – Aiken High Other Employment August 1 Jessica S. Gable Teacher – Mt. Airy Personal Reasons August 1 Hilary Brooke Kalra Psychologist Relocating August 1 James J. Schmidt Jr. Teacher – Roll Hill Personal Reasons August 1 C. CHANGE IN STATUS (A movement from one position to another, but not considered a promotion.) The Superintendent recommends approval of a change in status for the following. Funding is from the General Fund. Effective date is August 7, 2016. Teacher - Class IV – (Master’s Degree) Frances V. Guzman $45,547.74 Class III Sub $122.98 daily Teacher - Class III – (Bachelor’s Degree with 150 semester hours) William P. Gallup $42,348.53 Class III Sub $122.98 daily Teacher - Class II – (Bachelor’s Degree) Daniel T. Finley $43,414.93 Class III Sub $122.98 daily

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RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) D. APPOINTMENT (Marks the beginning of service for newly appointed employees. Personnel actions such as transfers, promotions, changes in status may occur once an individual is appointed.) The Superintendent recommends approval of the appointment of the following for the 2015-16 school year, subject to the possession of A. teaching certificate as required by Section 3319.30 of the Ohio School Code and/or the Policies of the Cincinnati Board of Education. Salary is in accordance with the salary schedule. Funding is from the General Fund. Effective date is April 26, 2016 except as indicated. Substitute Teacher - Class III – $122.98 per day

Lauren G. Ruthemeyer Amanda L. Schrier April 17 Substitute Teacher - Class I – $108.77 per day

Samantha E. Scholl Christine A. Young E. PROMOTION (Indicates that the employee is being recommended for a position with greater compensation and responsibilities.) The Superintendent recommends approval of a promotion for the following, effective. Funding is from the General Fund, except as otherwise noted by an asterisk (*). Effective date is June 6, 2016. Director of Curriculum – 261 day From: Anna E. Hutchinson $106,027.73 Teacher Recruitment and Selection Coordinator $75,000.12 F. ADJUSTMENT OF TIME (Provides for an increase or decrease in the percentage of time a certificated employee performs his/her duties.) The Superintendent recommends an adjustment of time for the following. Funding is from the General Fund. Effective date as indicated. Psychologist - Class V – (Master’s Degree plus 30 semester hours) Julie Cathey To: .60 From: .80 February 21 G. ADJUSTMENT OF SALARY (Occurs when an employee presents documentation of additional training or experience credit.) The Superintendent recommends an adjustment of salary for the following persons based on degree or additional credit as indicated. Salary is in accordance with the salary schedule. Funding is from the General Fund. Effective date as indicated.

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RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) G. ADJUSTMENT OF SALARY (cont.) Teacher - Class V – (Master’s Degree plus 30 semester hours) Laura A. Morgan To: $59,269.71 From: $56,940.95 April 17 Nicole Robinson 68,896.95 66,565.92 April 17 Melanie B. Sinkfield 59,269.71 56,940.95 May 1 H. ADDITIONAL ASSIGNMENT (Provides for employment of personnel beyond the work day or contractual work period, and administrators beyond assigned work period. Examples: workshops, evening school teaching, club sponsorship, coaching, curriculum writing.) The Superintendent recommends approval of the following additional assignments. Assignment is subject to the possession of appropriate certification and licensure as required by the Ohio Revised Code and/or Policies of the Cincinnati Board of Education. Salary is in accordance with the salary schedule as indicated. Funding is from the General Fund and (*) denotes other than General Fund. The following teachers are recommended to receive additional payment for 3rd quarter class size overload for the 2015-16 school year. Payment will be provided in compliance with the Collective Bargaining Agreement, Section S500-Staffing. 3rd Qtr. Overload Pay Holley Adkins 2025.00 Lauren J. Bernstein 540.00 Tim J. Agnello 405.00 Susan M. Best 540.00 Mary S. Ankenbauer 2450.00 Christine A. Betz 540.00 Becky A. Armbruster 540.00 Susan E. Bilz 945.00 Mikayla B. Austin 2450.00 Stephanie P. Bisher 675.00 Monica K. Austin 1080.00 Dawn K. Bittner 1485.00 Jason Bailey 540.00 Lisa Y. Blair 1080.00 Brenda D. Ball 2450.00 Jamie L. Blessing 1215.00 Sierra D. Ball 1215.00 Nicole M. Bouldin 270.00 Christopher R. Bangi 675.00 Erica R. Boyers 1890.00 Christopher L. Bannister 405.00 Jerome E. Brady 810.00 Aketa Barrow 675.00 Tonya M. Brandner 1080.00 Brittany J. Bates 540.00 Reeta Broerman 405.00 Melanie Baumann 2450.00 Lisa M. Brokamp 270.00 Jean N. Bazeley 2450.00 Aaron P. Brown 1080.00 Daniel J. Beaven 270.00 Judith A. Brown 2160.00 Darla K. Belcuore 2450.00 Michael V. Brown 1080.00 Aleta Bergsman 135.00 Susan E. Brown 2430.00

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RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) H. ADDITIONAL ASSIGNMENT (cont.) 3rd Qtr. Overload Pay (cont.) Stephanie Browne 2450.00 Mary T. Crews 2430.00 Napola M. Bryant 1620.00 Daniel L. Dalton 675.00 Karlene R. Buerger 810.00 Charlsetta E. Dangerfield-Smith 1620.00 Kelly R. Bullock 1215.00 Dorian A. David 810.00 Alison C. Burns 1350.00 Zachary R. Davis 540.00 Darmicha Burns 1620.00 Krista Dehner 135.00 Deborah L. Burris 270.00 Heather Dell 135.00 Michael E. Cabral 945.00 Bradford G. Dillman 135.00 Susan E. Cameron 1350.00 Yvette Dixon 1620.00 Michelle R. Campbell 2450.00 Susan M. Donnett 405.00 Gregory D. Cannon 405.00 Paula R. Dornbusch 1620.00 Lauren Carkhuff 2450.00 Heather J. Durbin 405.00 Kathleen K. Carroll 1350.00 Erica L. Eichler 2450.00 David T. Case 675.00 Jennifer C. Fay 405.00 Jennifer L. Casey 1620.00 Kyle A. Fender 675.00 Brett M. Cassidy 1080.00 Nicole R. Ferry 810.00 Susan A. Casteel 270.00 Audra D. Fields 270.00 John G. Castetter 135.00 Jennifer L. Fischer 945.00 Jared L. Ceaser 1755.00 Margaret A. Fisher-Bellman 270.00 Alexis T. Chambers 945.00 John C. Flohr 945.00 Ann M. Cheng 405.00 Alisa Forman 2160.00 Heather A. Cherry 2450.00 Claire Frank 2450.00 Samantha Clark 2450.00 Anne W. Franklin 2450.00 Christine M. Clements 135.00 Eric S. French 1080.00 Amy Cleveland-Clark 540.00 Brandon J. Frimming 1890.00 Lisa M. Colbert 2450.00 Melissa A. Fugett 270.00 Joe A. Colon 1080.00 Chik Y. Fung 135.00 Andrew R. Cone 2450.00 Kimberlee A. Gaalaas 2450.00 Gregory R. Conwell 1620.00 Jayma R. George 1485.00 Bryan Cooley 135.00 Joseph A. Gerth 405.00 Dara A. Cooper 1080.00 Bethany L. Glass 2450.00 Tina L. Costanzo 2450.00 Brenda L. Gold 810.00 Drew A. Couch 135.00 William J. Gordon 270.00 Renee M. Crawford 945.00 Tiffini C. Gray 135.00

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RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) H. ADDITIONAL ASSIGNMENT (cont.) 3rd Qtr. Overload Pay (cont.) Angelle O. Greene-Edwards 2450.00 John C. Jung 270.00 Penelope A. Greenler 2450.00 Shannon N. Keach 270.00 Nadine Greenslade 2450.00 Kathleen P. Keener 405.00 Harold K. Gregory 1215.00 Cheryle K. Kelleher 1080.00 Julie L. Gribbell 1080.00 Katie A. Kemen 2450.00 Cynthia G. Grundy 270.00 Marsha A. Kemper 810.00 Manju Gupta 1080.00 Michelle R. Kennedy 675.00 Robert M. Hale 135.00 Erin M. Kenney 540.00 Joseph T. Hamilton 945.00 Mallory A. Kessen 405.00 C. Lynne Hansen 405.00 Rashida King 270.00 Kerry L. Harnett 2450.00 Lateefah N. Kituki 1080.00 Alaric A. Harris 270.00 Gail M. Knight 2160.00 Virginia Hautz 135.00 Bjorn E. Knudsen 135.00 Josh A. Havens 2295.00 Lori A. Koenig 1350.00 Kellie N. Hawkins-Hyde 270.00 Erin M. Kohls 2450.00 Steven J. Hayes 135.00 Joseph W. Kollner 945.00 Markus Heinze 2450.00 Margaret M. Komiensky 2430.00 Matthew E. Henstridge 270.00 Brenda A. Kortekamp 540.00 Patricia V. Henze 2450.00 Megan Kreaps 1215.00 Linda S. Hissett 2450.00 Leslie J. Kubicki 2450.00 Hope Hoekstra 1080.00 Ronald K. La Niear 270.00 Anthony J. Hollin 1080.00 Sonya P. A. Lackey 1620.00 Lisa M. Houck 1485.00 Sarah Langenderfer 2450.00 Monica M. Hoyles 2160.00 Brittney A. Lazar 135.00 Kristina Hubbs 675.00 Bethany M. Leonardi 270.00 Terry J. Hudepohl 2450.00 Chris L. Lord 2025.00 Brandon W. Huntley 1485.00 Dominic R. Lovaglio 270.00 Patricia Hutchinson 810.00 Lauren Luken Reed 1620.00 Paul A. Jenne 1485.00 Leslie R. Lyles 1890.00 Alexandria M. Johnson 1485.00 Leah A. Madigan 540.00 Ashley S. Jones 2450.00 Marsha Marcus 945.00 Kelly M. Jones 675.00 Emma L. Massie 405.00 Shirley L. Jones 1080.00 Adeline J. Matey 1215.00 Lisa Jones-Warmack 1215.00 Richard G. Mathes 2450.00

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RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) H. ADDITIONAL ASSIGNMENT (cont.) 3rd Qtr. Overload Pay (cont.) Valerie J. Maxsam 1080.00 Ellen T. Polak 135.00 Angela Mazzei 2450.00 Lauren K. Posta 405.00 Ashley L. McDade 2450.00 Ivy L. Price-Ware 1215.00 Charity A. McFerron 405.00 Leslie Putz 2450.00 Marcus T. McGhee 540.00 Christopher Radel 2025.00 Sara C. McGuire-Jay 405.00 Stephanie D. Reed 2160.00 Leeann S. McKay 270.00 Maria M. Reid 2450.00 Joan M. Midgley 1350.00 Herbert C. Richardson 135.00 Dennis M. Miles 135.00 Sanita C. Richardson 2450.00 Allison C. Miller 2450.00 Jamie S. Riester 2450.00 Brain C. Miller 405.00 Jeremiah S. Riordan 270.00 Christine M. Minano 270.00 Alex S. Rittershausen 2450.00 Kathleen C. Mitalski 135.00 Elizabeth A. Roark 2450.00 Marlene P. Montgomery 270.00 Caroline S. Robb 540.00 Robin E. Morton 2450.00 Loretta M. Roberson 2450.00 Priyanka N. Nair 2450.00 Nicole A. Roberts 945.00 Suzanne E. Nall 1080.00 Jeff Roddy 135.00 Dorletta N. Neal-Smith 1620.00 Lauren L. Roebuck 135.00 Kathy E. Noland 135.00 Rachel N. Roman 1215.00 William S. Norman 540.00 Scott T. Rooksberry 2295.00 Nichole L. Ober 2450.00 Karen O. Rowe 135.00 Charles M. O'Keefe 675.00 Cathleen A. Rucker 2450.00 Alison L. Palassis 1620.00 William J. Ruesink 810.00 Danielle A. Parker 2450.00 Susan M. Ruhe-Hallquist 2160.00 Tyler J. Payne 135.00 Jennifer L. Sabatelli 1620.00 John J. Peltier 540.00 Randolph G. Saunders 405.00 Jeremy D. Pflug 2450.00 Mackenzie E. Schimizze 675.00 Leah M. Phillips 1350.00 Elizabeth M. Schnell 270.00 Andrita Pickens 2450.00 Sinita H. Scott 540.00 Brian J. Pinkerton 405.00 Darla J. Sears 2450.00 Ann M. Pirchner 810.00 Joseph E. Seiler 2450.00 Marjorie D. Platt 270.00 Nicholas F. Shaver 1080.00 Sara L. Plattner 2430.00 William R. Shaw 270.00 Samuel Pogoni 270.00 Michael R. Sherman 675.00

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RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) H. ADDITIONAL ASSIGNMENT (cont.) 3rd Qtr. Overload Pay (cont.) Debora R. Sherwood 1620.00 Lori A. Tribble-Davis 1620.00 Shonna M. Shinn 2450.00 Judy A. Trombly-Ganance 1890.00 Holly M. Simkonis 270.00 Andrew W. Truty 135.00 Julieta M. Simms 945.00 Jongi K. Turney 135.00 Roberta A. Sims 810.00 Matthew J. Vale 1485.00 Julie A. Skidmore 2450.00 Diane G. Valentine 1350.00 Elizabeth N. Slusher 1485.00 James N. Vance 135.00 Antonio L. Smith 1350.00 Kathryn B. Vessey 1620.00 Barrett A. Smith 270.00 Tim J. Vilski 945.00 Brad D. Smith 270.00 Jeannett C. Voet 2450.00 Colette Smith 540.00 Casey S. Volz 1620.00 Delores J. Smith 1350.00 Zenobia R. Ward 2450.00 Laurie K. Smith 540.00 Laura A. Wasem 135.00 Mary E. Smith 2450.00 Diane E. Washington-Turner 1890.00 Ronald Smith 1755.00 Marcia L. Weaver 2450.00 Aaron C. Southworth 2450.00 Diane Wendth 1080.00 Peter Stefanou 405.00 Ronald M. Wendth 540.00 Joseph M. Stewart 675.00 Theresa A. Wessel 270.00 Erica N. Stock 1080.00 Aiesha A. White 405.00 Katelyn A. Sullivan 405.00 Maryann M. White 1485.00 Brian R. Sweeney 270.00 Lisa M. Whitehead 2450.00 Blake A. Taylor 540.00 Colette Whitfield 2450.00 Kristen D. Taylor 810.00 Christine A. Wickemeier 540.00 Pamela D. Taylor 405.00 Kathleen J. Wilke 270.00 Katherine V. Taylor-Strickling 2450.00 Amber N. Williams 2160.00 Ryan J. Thelen 810.00 Seth L. Williams 1350.00 Denaisha L. Thomas 270.00 Sonya R. Williams 1620.00 Elizabeth I. Thomas 405.00 Heather M. Willins 405.00 John W. Thomas 135.00 Bradley L. Winterhalter 675.00 Sabra W. Thomas 1080.00 Lauren M. Wood 1890.00 Mark A. Thompson 405.00 Heather R. Woodyard-Neiger 270.00 Christina E. Tierney 810.00 Michelle E. Wright 2450.00 Aimee N. Timmers 1215.00 Gabrielle A. Yancey 1350.00 Kimberly L. Todd 1620.00 Kristen M. Zhukov 1350.00 Ashley A. Toney 1215.00

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RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) H. ADDITIONAL ASSIGNMENT (cont.) Teacher - $36.18 per hour (extended employment rate)

Enter Transcripts in PowerSchool – Student Services – (IDEA-B) – 100 hours Carl E. Grueninger III*

Write Transition Curriculum – Student Services – (IDEA-B) – 20 hours

Akilah Rodgers* Gideon M. Smith* Dorinda Tackett* Laura M. Sebastian*

Assessment Literacy Planning and Presentation – TES – 25 hours

Rebecca Arlington Brandon A. King

Testing Assistance – John P. Parker – (SWP) – 28 hours Robyn M. White*

Teacher - Tutor - $29.50 per hour (extended employment rate)

After School Tutor – Withrow – (SWP) – 100 hours Roxanna M. Melton*

Home Instructor - $29.50 per hour (extended employment rate)

Jacqueline M. Bonfield 55 hours James R. Compton 78 hours Alexis B. Calloway 86 hours Joseph E. Sarvo 35 hours

Home Instructor - $29.50 per hour (extended employment rate) – (IDEA-B)

Jenifer L. Ambrosius* 16 hours Sheila A. Lige* 40 hours William B. Blaes* 25 hours Erica M. Montgomery* 20 hours

The following teachers are recommended to receive supplemental contracts for the school year 2015-16. Payment will be as provided under the Athletic and Co-curricular Activities of Schedules E and F of the Professional Salary Schedule for the amount shown as maximum salary. Salaries that include a 10% longevity increment are indicated by a number sign (#) and @ indicates 50% time. Funding is from the General Fund. The supplemental limited contract shall state that the Board of Education gives notice of non-reemployment for the ensuing school year. Name School Position Amount Theresa A. Armstrong Hays-Porter Elementary Test Coordinator 1027.62 # Theresa A. Armstrong Hays-Porter Elementary Technology Coordinator 685.08 # Rebeka P. Beach Taft High School MS Activities Coordinator 934.20 Rodney Tyrone Bowden Taft High School Middle School Test Coordinator 934.20 Susan M. Coakley Taft High School Sr Hi Class Advisor-12th Grade 1401.32

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RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) H. ADDITIONAL ASSIGNMENT (cont.) Athletic and Co-curricular Activities (cont.) Name School Position Amount Bethany M. Cole Aiken High School Sr Hi Club Advisor (Gay/Straight Club) 622.80 Jeffrey J. Denen Taft High School High School Test Coordinator 1089.90 Kelvin C. Givens Hays-Porter Extended Athletic Sponsor(3-4) 841.76 John B. Hiatt Aiken High School Sr Hi Club Advisor (Soccer Club) 622.80 Sandra F. Horine Aiken High School Sr Hi Club Advisor (Leadership) 622.80 Brandon A. Howard Clark Montessori Sr Hi Reserve Baseball Coach 1557.02 Todd E. O'Neal Hays-Porter Elem Choral Director 685.08 # Sinita Maria Scott Taft High School Sr Hi Academics Coach 1595.93 Clifford A. Shumar Aiken High School Sr Hi Activities Coordinator 1404.45 # Clifford A. Shumar Aiken High School High School Test Coordinator 1198.89 # Ryan C. Troescher Aiken High School Sr Hi Class Advisor-12th Grade 700.66 @ Lora M. Ward Hays-Porter Elem Club Advisor (Debate) 622.80 Evelyn G. Whittaker Hays-Porter Elem Club Advisor (Fuel Up to Play 60) 622.80 Brandon A. Williams Hughes STEM MS Special Sports Coach 934.20

I. NOTICE OF NON-REEMPLOYMENT OF LIMITED CONTRACT PERSONNEL The Board of Education is required to give notice by the thirtieth day of April of its action on the Superintendent’s recommendation not to reemploy any classroom teachers and non-classroom teachers serving in teacher-based positions currently employed under limited contracts. It is recommended that the following persons not be reemployed for the reasons indicated. Effective date is August 1, 2016. Performance – Teacher Colin R. Bullard Woodward Career Technical Center Tyler Moore Taft Elementary J. NOTICE OF SUSPENSION OF CONTINUING CONTRACT Pursuant to the provisions of Section 3319.11, Revised Code, the Superintendent recommends that the Board of Education suspend the continuing contract of the following teacher. Effective date is April 26, 2016. Disciplinary Linda Yvonne Hicks Teacher – Student Services

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RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) K. TERMINATION Disciplinary Linda Yvonne Hicks Teacher – Student Services April 26, 2016

RECOMMENDATION 2 - CIVIL SERVICE PERSONNEL A. RETIREMENT (Indicates that the employee’s application for retirement has been approved by SERS, effective the first day of the month.) The following employees have made application to the School Employees Retirement System in accordance with the statutes of the State of Ohio. Deborah A. Williams Food Service Helper June 1 B. RESIGNATION (Results from the employee submitting a separation of service form delineating the reason(s) for leaving the district. The effective date is the first working day the employee is no longer providing services to the district.) The following resignations have been received to be effective on the dates indicated. Michelle Armstrong Support Specialist Personal Reasons February 12 Lisa Favors Paraprofessional Personal Reasons April 3 Kayla Mechley Auxiliary Clerk Personal Reasons May 2 Summer Powell Sub Food Service Helper Other Employment April 12 C. SERVICES COMPLETED (Marks the end of a temporary assignment.) The services of the following, temporarily appointed, have been completed effective as indicated. Cynthia Mincy Sub Food Service Helper April 12

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RECOMMENDATION 2 - CIVIL SERVICE PERSONNEL (cont.) D. APPOINTMENT The Superintendent recommends the appointment of the following on the dates indicated and at the appropriate rate of pay calculated pursuant to the current salary schedule. These appointments are in compliance with Civil Service Rules and Regulations. Positions involving co-curricular activities were filled in compliance with Section 3313.53 of O.R.C. Funding is from the General Fund, except as otherwise noted by an asterisk (*). Support Specialist (Classified) Eboni Joe $15.09 hr. Rees E. Price April 26 Sign Language Interpreter (Unclassified) Sarah Phelan $25.07 hr. Pleasant Ridge Montessori April 26 Paraprofessional (Unclassified) Kimberly Watson $15.24 hr. Parker Woods Montessori April 26 Substitute Food Service Helper Ramona Ranford* $10.74 hr. Various April 26 Yvonnie Steele* $10.74 hr. Various April 26 Athletic and Co-curricular Activities Salaries that include a 10% longevity increment are indicated by a number sign (#) and @ at 50%. Name School Position Amount Krystal Clark Taft High Sr. Hi Asst Var Track Coach $ 583.88 Rhonda Summerlin Taft High Sr. Hi Class Advisor – 11th Grade 1198.89# E. CHANGE IN STATUS (A movement from one position to another, but not considered a promotion.) The Superintendent recommends approval of a change in status for the following. Funding is from the General Fund, except as otherwise noted by an asterisk (*). Security Assistant 2 (Unclassified) From Eddie Brown $19.60 hr. Shroder Sub Sec Asst 2 $19.60 hr. April 26 Paraprofessional(Unclassified) From Ayesha Brown $14.83 hr. Ethel Taylor Sub Paraprofessional $14.83 hr. April 26 Tylor Dixon $14.83 hr. Ethel Taylor Custodian 1 $1152.53 bwk. April 22 Food Service Helper (Classified) From Kirby Webb* $13.58 hr. Parker Woods Sub Food Serv Helper $10.74 hr. April 26 Food Service Helper (Casual) From Fonda Runyon* $13.58 hr. Rothenberg Sub Food Serv Helper $10.74 hr. April 26

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RECOMMENDATION 2 - CIVIL SERVICE PERSONNEL (cont.) F. ADDITIONAL ASSIGNMENT (Provides for employment of personnel beyond the work day or contractual work period. Examples: club sponsorship, coaching.) The Superintendent recommends approval of the following additional assignments. Positions involving co-curricular activities were filled in compliance with Section 3313.53 of O.R.C. Funding is from the General Fund, except as otherwise noted by an asterisk (*). Athletic and Co-curricular Activities Salaries that include a 10% longevity increment are indicated by a number sign (#) and @ at 50%. Name School Position Amount Felicia Barron Hays-Porter Elem Safety Patrol Sponsor $ 622.80 James Thomas Taft High Sr. Hi Asst Var Softball Coach 1284.55# Ignatius Thornton South Avondale Elem Safety Patrol Leader 622.80 Stanley West Jr. Hays-Porter Elem Intramurals Coach 934.20 G. PROMOTION (Indicates that the employee is being recommended for a position with greater compensation and responsibilities.) The Superintendent recommends approval of a promotion for the following. Funding is from the General Fund, except as otherwise noted by an asterisk (*). Assistant Supervisor of Facilities From Lekendalle Heights $78,601.88 Iowa Avenue HVAC Foreman $2608.80 bwk. April 26 Senior Administrative Research Assistant (Classified) From Deborah Flynn $1973.46 bwk. Testing Adm Research Asst $1815.08 bwk. April 12 Theresa Thien $1973.46 bwk. Testing Adm Research Asst $1815.08 bwk. April 12 Manager, Class 1C (Classified) From Ramona Binford* $19.76 hr. Hughes Lunchroom Mgr $18.28 hr. April 26

Mary A. Ronan Superintendent of Schools

Mr. Nelms moved and Ms. Jones seconded the motion that The Report of the Superintendent be approved. Ayes: Members Bates, Bolton, Hoffman, Jones, Nelms, Minera, President Copeland-Dansby (7) Noes: None Absent: None President Copeland-Dansby declared the motion carried.

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REPORT OF THE TREASURER 1. Receipt of a Donation from Sunny Yang Lu – That record is made of a donation from Sunny Yang Lu of $150.00 to

the Public Affairs Department. The donation is to be used at the director’s discretion. This was deposited into Fund 018 – Public School Support.

2. Receipt of a Donation from Adam’s Pizza – That record is made of a donation from Adam’s Pizza of $9.29 to Kilgour

School. The donation is to be used at the principal’s discretion. This was deposited into Fund 018 – Public School Support.

3. Receipt of a Donation from Binney Wietlisbach – That record is made of a donation from Binney Wietlisbach of

$100.00 to Evanston Academy. The donation is to be used at the principal’s discretion for the benefit of the students and staff. This was deposited into Fund 018 – Public School Support.

4. Receipt of a Donation from Cheviot Savings Bank – That record is made of a donation from Cheviot Savings Bank of

$2.000.00 to Woodward Career Technical High School. The donation is to be used for scholarships to be awarded to seniors in the class of 2016. This was deposited into Fund 007 – Special Trust.

5. Receipt of a Donation from John P Parker PTO – That record is made of a donation from John P Parker PTO of

$161.00 to John P. Parker School. The donation is to be used to pay for the bus for grade one’s field trip to Miami Whitewater. This was deposited into Fund 300 – Student Activities.

6. Receipt of a Donation from The Soaring Hawks Foundation – That record is made of a donation from The Soaring

Hawks Foundation of $644.00 to Ethel M. Taylor Academy. The donation is to be used to cover buses for field trips to the Cincinnati Zoo and Museum. This was deposited into Fund 300 – Student Activities.

7. Receipt of a Donation from John P Parker PTO – That record is made of a donation from John P Parker PTO of

$36.80 to John P. Parker School. The donation is to be used to pay for the bus for grade one’s field trip to Miami Whitewater. This was deposited into Fund 300 – Student Activities.

8. Agreement with Hamilton County Educational Service Center – That the Treasurer be authorized to enter into an

agreement with Hamilton County Educational Service Center to provide professional services for CPS for HQT workshops at a cost not to exceed $26,000.00 This agreement is from June 1, 2016-June 30, 2016. Funding is from IDEA-B.

9. Amendment to the Agreement with Plattenburg & Associates – That the treasurer to be authorized to amend the

agreement with Plattenburg & Associates (Board proceedings, Date September 21, 2015, page 632) to cover additional extended non-audit procedures outside the scope of audit engagement related to payroll, monthly bank reconciliations and transfers in/out for the year at an additional cost of $10,900.00. The new total for the agreement is $357,645.00. This agreement is from July 1, 2015-June 30, 2019. Funding is from General Fund-Treasurer’s Office.

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REPORT OF THE TREASURER (cont.) 10. Payment In Lieu of Taxes Agreement Andante Housing LLC - That the Treasurer be authorized to enter into a

Payment in Lieu of Taxes Agreement with Andante Housing LLC thereby authorizing a 12-year tax exemption for 100% of the value of the improvements made to real property located at 51 E. Clifton in the Over-the-Rhine neighborhood of Cincinnati in connection with the remodeling of the building on the property into residential apartment. Andante Housing LLC shall pay to Cincinnati Public Schools an amount equal to 25% of the increased taxes that would have been levied, had the (abatement) CRA not been in effect. The value is $644,375.00. Annual revenue to Cincinnati Public Schools is estimated at $4,958.37. The 12-year revenue is estimated at $59,500.49.

11. Payment In Lieu of Taxes Agreement Cutter Historic Apartments, LLC - That the Treasurer be authorized to enter

into a Payment in Lieu of Taxes Agreement with Cutter Historic Apartments, LLC thereby authorizing a 8-year tax exemption for 100% of the value of the improvements made to real property located at 506, 510 E. 12th Street, 511, 513-515 E. 13th Street and 1316 Broadway in the Pendleton neighborhood of Cincinnati in connection with the remodeling of the building on the property into approximately 32 units of subsidized, income-restricted housing. Cutter Historic Apartments, LLC shall pay to Cincinnati Public Schools an amount equal to 25% of the increased taxes that would have been levied, had the (abatement) CRA not been in effect. The value is $5,103,348.00. Annual revenue to Cincinnati Public Schools is estimated at $39,269.54. The 8-year revenue is estimated at $314,156.30.

12. Payment In Lieu of Taxes Agreement Hagen Properties LLC - That the Treasurer be authorized to enter into a

Payment in Lieu of Taxes Agreement with Hagen Properties LLC thereby authorizing a 8-year tax exemption for 100% of the value of the improvements made to real property located at 1833 Vine Street in the Over-the-Rhine neighborhood of Cincinnati in connection with the remodeling of the building on the property into commercial space and residential housing units. Hagen Properties LLC shall pay to Cincinnati Public Schools an amount equal to 25% of the increased taxes that would have been levied, had the (abatement) CRA not been in effect. The value is $106,000.00. Annual revenue to Cincinnati Public Schools is estimated at $815.65. The 8-year revenue is estimated at $6,525.24.

13. Board Member Service Fund – That, as provided in Section 3315.15 O.R.C., the following expenses of a Board

Member on assignment by the Board to be paid from the Board Member Service Fund.

Melanie Bates $1,010.80 Council of the Great City Schools Annual Legislative and Policy Conference Washington, DC – March 19-22, 2016 Assigned February 22, 2016 Eve Bolton $2,452.06 National School Boards Association (NSBA) Annual Conference Boston, MA – April 9-11, 2016 Assigned October 26, 2015

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REPORT OF THE TREASURER (cont.) 14. Then and Now Certificates – That the Treasurer be authorized to pay the following Then and Now Certificates:

Vendor Confirm Amount Funding Source CPS Location Purpose of Purchase

Ellenbee Leggett $24,500.00 Fund 6 Food Services Food for Students

Trustaff Personnel Services, LLC.

618.26 General Fund Student Services Nursing services for CPS students with disabilities


1,047.94 General Fund Student Services Nursing services for CPS students with disabilities































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REPORT OF THE TREASURER (cont.) 14. Then and Now Certificates (cont.)








































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REPORT OF THE TREASURER (cont.) 14. Then and Now Certificates (cont.)






































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REPORT OF THE TREASURER (cont.)

AWARD OF PURCHASE ORDERS 15. The Superintendent recommends approval be given for the following purchase orders, charged to the appropriate fund:

DISTRICT STUDENT / 300

a. Examinations

ETS – Educational Testing Service Walnut Hills $ 187,241.00 Explanation – Advance placement examinations for Walnut Hills High School.

AUXILIARY / 401 b. Thinkpads

CDW Government Ursula Academy $ 70,291.35 Explanation – Loaner Lenovo ThinkPads to be used by students when their computers are being repaired.

c. ThinkPads

Forward Edge DePaul Cristo Rey $ 99,225.00 Explanation – Lenovo ThinkPads for student use at DePaul Cristo Rey School.

d. Laptops

Apple Seven Hills $ 169,920.00 Explanation – Laptops and iPads for student use at Sever Hills/Upper School.

SCHOOL WIDE / 598 e. Laptops

CBTS Cincinnati Bell Technology Solutions Sayler Park $ 33,552.00 Explanation – HP ProBooks for student use at Sayler Park School. CBTS to include deliver, setup and cart installation.

April 25 274 2016


FY 17 AGREEMENTS 16. Agreement with The Board of Health of the City of Cincinnati – That the Treasurer be authorized to enter into an

agreement with The Board of Health of the City of Cincinnati to provide assessment and review of proposed IEP’s for students needing related services including Occupational therapy or OT/Physical Therapy or PT/Speech Language Pathology SLP services to confirm need for related services and prescribe OT/PT/SLP services at a cost not to exceed $75,000.00 ($25,000.00-FY16, $50,000.00-FY17) provided the funds are appropriated by the Board. This agreement is from April 25, 2016-March 25, 2017. Funding is from General Fund – Student Services.

17. Agreement with Tyler Technologies, Inc. – That the Treasurer be authorized to enter into an agreement with Tyler

Technologies, Inc. to provide an enhancement of the Versatrans software to allow transportation to monitor and evaluate transportation in real time mode that will improve service and include location, tracking, and reporting bus information for the District at a cost not to exceed $33,197.00, provided the funds are appropriated by the Board for this expenditure. This agreement is from July 1, 2016-June 30, 2017. Funding is from General Fund-Transportation, FY17

18. Agreement with Queen City Transportation – That the Treasurer be authorized to enter into an agreement with Queen

City Transportation to provide student transportation services including vehicles, equipment, materials and labor to the District at a cost not to exceed $5,280,077.00, provided the funds are appropriated by the Board for this expenditure. This agreement is from July 1, 2016-June 30, 2017. Funding is from General Fund-Transportation, FY17.

19. Renewal Agreement with Cincinnati Bell Telephone - That the Treasurer be authorized to renew an agreement with

Cincinnati Bell Telephone to provide Managed Wi-Fi Services at an annual cost not to exceed $649,464.00. It is expected the District will receive an E-Rate reimbursement of approximately $519,571.20 (80%). The final annual cost to the district will be approximately $129,892.80, provided the funds are appropriated by the Board for this expenditure. The initial agreement term is July 1, 2015–June 30, 2018, with two, one-year voluntary extensions. This is the first of the two voluntary renewals included in the original contract and this agreement is from July 1, 2016-June 30, 2017. Funding is from General Fund-Information Technology Management, FY17.

20. Renewal Agreement with Cincinnati Bell Telephone, LLC. – That the Treasurer be authorized to renew an agreement

with Cincinnati Bell Telephone, LLC for the purpose of managed telecommunication services. The annual cost will be $4,656,000.00. It is anticipated that the District will receive an E-Rate reimbursement of approximately $3,055,200.00 (80% discount on network/data services; 40% discount on voice services). The final annual cost to the District will be approximately $1,600,800.00, provided the funds are appropriated by the Board for this expenditure. The initial agreement term is July 1, 2012-June 30, 2017 with four, one-year renewals. This is the fourth of four voluntary extensions included in the original contract and this agreement is from July 1, 2016-June 30, 2017. Funding is from General Fund-Information Technology Management, FY17.

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FY 17 AGREEMENTS (cont.) 21. Renewal Agreement with Cincinnati Bell Telephone, LLC. - That the Treasurer be authorized to renew an agreement

with Cincinnati Bell Telephone, LLC. for Flat Business and Centrex Telephone Service to all CPS locations for alarm connections, 911 service connections, fax connections, modem connections, and voice communication. The annual cost will be $146,332.00 ($117,000 of contracted telephone service, and an estimated $29,332 in associated regulatory fees.). It is anticipated that the District will receive a reimbursement of approximately $58,532.80 (40% of this cost through the federally sponsored E-Rate program). The the final cost to the District will be approximately $58,467.20 provided the funds are appropriated by the Board for this expenditure. The initial agreement term is July 1, 2014-June 30, 2017 with two, one-year voluntary extensions. This is the second of two one-year voluntary renewals included in the contract and this agreement is from July 1, 2016-June 30, 2017. Funding is from General Fund-Information Technology Management, FY17.

22. Renewal Agreement with Cincinnati Bell Telephone, LLC. - That the Treasurer be authorized to renew an agreement

with Cincinnati Bell Telephone LLC. to provide Internet Access Services. The annual cost of the service is $216,000.00. It is expected the District will receive an E-Rate reimbursement of approximately $172,800.00 (80%). The final cost to the district will be approximately $43,200.00 provided the funds are appropriated by the Board for this expenditure. The initial agreement term is July 1, 2015-June 30, 2018 with two, one-year voluntary extensions. This is the first of two one-year voluntary renewals included in the contract and this agreement is from July 1, 2016-June 30, 2017. Funding is from General Fund-Information Technology Management, FY17.

23. Renewal Agreement with AT&T - That the Treasurer be authorized to renew an agreement with AT&T for wireless

telephone voice and smart phone data managed services. The annual cost will be $568,537.20 which includes an estimated $86,497.20 in fees (fees are 16.8% for Federal Universal Service Fund; and per line fees of $.70 for Regulatory Charge; $.61 for Administrative Fee; $.28 for AT&T Surcharge.) It is anticipated that the District will receive an E-Rate reimbursement of approximately $168,960.00 (40% of eligible costs in 2016-17). The final cost to the district will be approximately $399,577.20 provided the funds are appropriated by the Board for this expenditure. The initial agreement term is July 1, 2015-June 30, 2017 with one, one-year voluntary extension. This is the one-year voluntary renewal included in the contract and this agreement is from July 1, 2016-June 30, 2017. Funding is from General Fund-Information Technology Management, FY17.

24. Agreement with Prosource – That the Treasurer be authorized to execute the second year of a five-year agreement with

ProSource for copy, print service, support, and facilities management. The contract provides for lease of copiers and the support, maintenance, break/fix, and supplies for copiers and printers and also includes 450 networked printers, and the CPS Print Shop equipment and staff at an annual cost not to exceed $924,437.32 provided the funds are appropriated by the Board for this expenditure. This agreement is for a period of five (5) years with two (2) one-year renewal options. This agreement period is from July 1, 2016-June 30, 2017. Funding is from Fund 14, FY17.

Jennifer M. Wagner Treasurer/CFO Mrs. Bates moved and Mr. Minera seconded the motion that The Report of the Treasurer be approved. Ayes: Members Bates, Bolton, Hoffman, Jones except abstain #19, Nelms, Minera except #25, President Copeland-Dansby (7) Noes: None Absent: None President Copeland-Dansby declared the motion carried.

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INQUIRIES/UPDATES 1. Equity Policy – A lot of labor and work went into developing our Equity Policy, would like to see culture shift and

commitment to make the proper changes and keep moving forward. 2. Board Members – Stay close to your email for the next 24 hours, important meeting dates forthcoming.

ASSIGNMENTS Please note the following assignments: 1. Administration – New enrollment procedures for all of our schools. Elementary and High Schools make it more

uniformed, clear and concise, easier process for parents to follow.

2. Administration – to evaluate and provide feedback on the information that the Carpe Diem School provided in the Student Achievement Meeting. Carpe Diem wants to extend their contract by two additional years.

3. Administration – provide a presentation on Accredited Certificated Schools. What does it mean? How many of CPS High Schools have this certification? How do we achieve certification? Etc…

4. Administration – reach out to all the schools LSDMC and clarify what a Community Learning Center is and the different opportunities for being a lead agency. Direct all the LSDMC’s to read the policies.

5. Student Achievement – CFT President requests that Student Achievement research the benefits of extended recess/physical

activity for our students. 6. President Copeland-Dansby – provide information on separate Board Retreat for goal setting, etc.….

ADJOURNMENT

The Board adjourned at 8:48 p.m.

Jennifer M. Wagner Treasurer/CFO