NASHVILLE PUBLIC LIBRARY

Board of Trustees Meeting

April 15, 2014

Nashville Public Library Board of Trustees Agenda

April 15, 2014 Donelson Branch Library

2315 Lebanon Road Nashville TN 37214

Meeting Room - 12:00 Noon

I. Call to order / Roll Call

II. Metro Ordinance Required to be announced at all Board Meetings – Secretary, Lucy Haynes

a. “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”

III. Introduce Visitors

IV. Public Comment

V. Board Chair Comments – Keith Simmons

VI. Approval of Minutes: February 18th, 2014…………………..……………………………………….…………pg. 1 – 4

VII. Library Director Report

a. Library Director, Kent Oliver

VIII. Staff Reports

a. Donelson Branch Update – Chris Morin

IX. Old Business

a. FY2014/15 Budget Process Update – Kent Oliver

b. Building Projects Update – Kent Oliver

c. Strategic Planning Update – Kent Oliver

X. New Business

a. Board Appointment – Kent Oliver

b. Election of Board Officers – Keith Simmons

c. Summer Learning Challenge Amnesty Resolution – Jena Schmid……………….........pg. 17-18

d. Board Retreat Discussion – Keith Simmons

e. Board Meeting Dates FY2014/15………………………………………………………………………..pg. 19

XI. Adjournment

Next Board of Trustees Meeting 12:00 Noon – May 20th, 2014

Main Library – Meeting Room 615 Church Street

Nashville TN 37219

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NASHVILLE PUBLIC LIBRARY

A City with a Great Library is a Great City ®

LIBRARY BOARD MINUTES

February 18, 2014

12:00 Noon

Pruitt Branch Library, 117 Charles E. Davis Boulevard, Nashville, TN 37210

Members Present: Lucy Haynes, Joyce Searcy, Sepi Khansari and Robert Oermann Members Absent: Margaret Ann Robinson, Keith Simmons, Francie Hunt Library Staff: Kent Oliver, Larry Price, Susan Drye, Mary Anne Morris, Sarah Squires,

Tricia Bengel, Jena Schmid, Andrea Fanta, Ibiba Okpara, Clint Tatum and Beth Deeb

Also Present: Robin Veenstra-VanderWeele, Mayor’s Office

Josh Lee, Metro Department of Law Attorney

Visitors: Mark Naccarato, SEIU Representative Steve Reiter, member of the public

I. Call to Order / Roll Call Lucy Haynes called the meeting to order at 12:02 p.m.

II. Metro Ordinance required to be announced at all Board Meetings – Board Chair, Keith Simmons

“Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”

III. Introduce Visitors

Susan Drye introduced new Finance Manager Mary Anne Morris.

IV. Public Comment Steve Reiter commented that he hopes that the upcoming Metro budget discussion will

include a request for the branches to re-open on Fridays.

V. Approval of Minutes: January 21, 2014 Sepi Khansari moved for approval of the minutes from the January meeting; the motion was

seconded by Joyce Searcy and passed unanimously.

VI. Library Director Report – Kent Oliver, Library Director

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a. Graham Nash of Crosby, Stills, and Nash will be at the Main Library for a short talk and book signing on Friday, March 21 at noon.

b. Library Journal recently highlighted Nashville Public Library’s plan to combine our online catalog with the Metro Schools catalog.

c. School Library Journal will host a meeting at NPL in April. d. At the recent Learning Labs convening held at the library, staff presented the progress

made so far on the learning labs planning grant. Mr. Oliver showed a short video about the Studio project that was shown to conference attendees.

e. Liz Atack, Bringing Books to Life Program Manager, just won a major national award whose proceeds will be used to fund further BBTL initiatives. Mr. Oliver invited the Board to the celebratory reception on February 20.

VII. Staff Reports a. Pruitt Branch Library – Larry Price, Ibiba Okpara

Larry Price introduced Ibiba Okpara, Pruitt Branch Manager. Mr. Okpara reported that

the Pruitt Branch (now 12,210 square feet) was a former fire hall. The branch serves all

age groups but has a particular focus on children, and the computer lab is also heavily

used. Mr. Okpara emphasized that Pruitt patrons see the library not only as a resource

center, but also as a family where everyone knows or is acquainted with everyone else.

Mr. Price reported on the renovation plans. Because patrons of the Main Library and

North Branch overlap, the North renovation has been pushed back because of the third

floor renovations going on at Main. This will allow Pruitt renovations to begin in April;

these will include replacing carpet with stained concrete in the meeting room, renovating

the second floor, and refinishing ceilings, walls, and floors. During work on the main

area of the library, the lab and collection will be moved into the meeting room so that

patrons can continue to access them.

b. NPL Security – Susan Drye Ms. Drye reported that one of the strategic plan goals is providing a safe and accessible environment at all locations for patrons and staff. As part of this goal, security policy and patron rules of conduct are being reviewed. Onsite Metro-contracted security guards work at several branches, and Ms. Drye is also working with Metro Police and the Community Coordinators at local precincts. In addition, new buildings and branches receiving renovations will be equipped with lockdown devices, so that staff can lock the doors remotely as needed. In March, training will be provided for branch and division managers (and eventually all frontline staff) on crisis and prevention response, warning signs, and how to react in dangerous situations.

VIII. New Business

a. FY1415 Budget Enhancement Resolution Mr. Oliver went over the highlights of the budget enhancement resolution that will be presented to Metro. These include funding for additional staff for the new Southeast and Bellevue branches, new positions for the Studio, new positions for the joint ILS with Metro Schools, new positions in Teen Services, Special Collections and AV Services at the Main Library, and Friday openings for the regional branches. Other requests include contracted library grounds maintenance, continued bond funding to support building renovations, an increase in the materials budget to match the size and need of the community, and a funding enhancement to support the Pathway for New Americans, a new initiative with the Mayor’s Office. Ms. Searcy moved to endorse the resolution, Mr. Oermann seconded the motion, and it passed unanimously.

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Nashville Public Library Board

February 18, 2014

Resolution Title: 2014/15 Budget Enhancement Resolution History/Background/Discussion: In the 2014/15 budget year the library faces an exciting set of opportunities requiring continued and expanded funding support. In the fall of this year the library will open two new branches, Southeast and Bellevue. In 2013 badly needed renovations of the branch building system and the Main Library began through bond funding assistance. This effort should be continued in the next budget cycle. Internally the development of The Studio concept of learning labs for teens and tweens is ready for implementation. The library completed the planning grant in the fall of 2013. Movement forward requires additional staffing as well as funding for technology. An important development in the Limitless Libraries program is a study recommending that NPL join with the Metro schools in a joint Integrated Library System (online catalog). This system will be administered by NPL and provide greater access to public library materials for students as well as create added economies of scale. The MNPS online system is at end of life and NPL is ready to upgrade its Innovative Interfaces system. In the area of expanded access it is recommended that the two new branches along with the regional branch libraries begin open service hours on Fridays in 2014. We continue to seek an increased materials budget more appropriate for the library’s service area. The Administrative team recommends that the following budget enhancement requests be made to Metro government in order to move the library’s service plan forward and maintain capacity to achieve the library’s service goals:

Funding for additional staff at Southeast and Bellevue to coincide with new building openings including Friday service hours – $569,200 & $ 471,000

Staffing (3 FTE) to begin implementation of The Studios – $211,873

Funding for technology staff (6 FTE) to implement and deliver joint ILS services with the Metropolitan Nashville Public Schools – $ 356,628

4% funding of the library’s materials budget – $3,500,000

Friday service hours for the regional branch libraries (16.94 FTE) – $ 671,822

Contracted library grounds maintenance – $ 114,600

Continued bond funding to support building renovations – $2,500,000

Main library staffing enhancement (3 FTE) in Teen services, Special Collections and AV

Services – $ 170,900

Funding enhancement to support inaugural year of Pathway for New Americans –

$ 232,000

Recommendation: The Board recommends that these budget enhancements be presented to the Metropolitan government for consideration as part of the 2014/15 budget Draftor(s): Kent Oliver, Library Director Person(s) Responsible for Implementation: Library Administrative Staff

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RESOLUTION 2014-02.01

2014/15 Budget Enhancement Resolution WHEREAS, the public library is valued as an educational, informational, technological and community building resource, and WHEREAS, the library’s Strategic Plan has been consulted as a roadmap for development of budget requests and enhancements, and WHEREAS, Nashville and Davidson County looks to its public library as a leader to enhance reading and advance learning, NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library Board of Trustees that the Board endorses the proposed budget enhancement packages set forth by the library’s staff and encourages their adoption as part of the Metropolitan Government’s 2014/15 budget.

IX. Adjournment The meeting adjourned at 12:56 p.m.

Next Board Meeting—Noon, March 18, 2014 Main Library Board Room 615 Church Street, Nashville TN 37219 Respectfully submitted by Beth Deeb

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Statistical Summary – April 15, 2014

Nashville Public Library

Mar-14 Mar-14 Mar-13 % Change Mar-14 Mar-13 % ChangeCirculation % of Total Circulation 2014-2013 Year-to-Date Year-to-Date 2014-2013

Bellevue 23,853 5.61% 22,370 6.63% 202,719 203,702 -0.48%Bordeaux 6,941 1.63% 6,121 13.40% 59,386 69,282 -14.28%Donelson 11,335 2.67% 10,263 10.45% 96,990 100,572 -3.56%East 5,263 1.24% 5,862 -10.22% 46,964 44,406 5.76%Edgehill 2,306 0.54% 2,773 -16.84% 19,639 34,300 -42.74%Edmondson Pike 43,003 10.12% 38,327 12.20% 368,672 336,139 9.68%Goodlettsville 15,797 3.72% 15,456 2.21% 137,849 143,488 -3.93%Green Hills 50,528 11.89% 47,795 5.72% 436,569 418,639 4.28%Hadley Park 2,462 0.58% 1,806 36.32% 19,008 21,772 -12.70%Hearing Impaired 749 0.18% 740 1.22% 5,759 5,990 -3.86%Hermitage 30,889 7.27% 28,694 7.65% 271,094 272,348 -0.46%Inglewood 8,590 2.02% 7,692 11.67% 76,962 73,236 5.09%Looby 2,616 0.62% 3,295 -20.61% 22,354 35,198 -36.49%Madison 15,265 0.18% 15,136 0.85% 138,574 155,626 -10.96%Main 63,516 14.94% 60,312 5.31% 553,531 532,857 3.88%North 2,169 0.51% 2,273 -4.58% 18,757 23,909 -21.55%Old Hickory 3,714 0.87% 3,276 13.37% 13,743 36,063 -61.89%Pruitt 1,352 0.32% 734 84.20% 10,014 8,323 20.32%Richland Park 8,785 2.07% 9,869 -10.98% 87,079 92,128 -5.48%

Southeast 17,356 4.08% 17,380 -0.14% 159,045 163,333 -2.63%Thompson Lane 9,051 2.13% 9,061 -0.11% 76,463 75,621 1.11%

Watkins Park 388 0.09% 516 -24.81% 4,160 4,310 -3.48%Downloadable 99,182 23.33% 57,503 72.48% 613,157 408,986 49.92%Talking Library 4 0.0009% 2 100.00% 35 54 -35.19%NPL Total 425,114 367,256 15.75% 3,438,523 3,260,282 5.47%

Month Fiscal Year-to-Date

Circulation

Mar-14 Mar-13 % ChangeCirculation Circulation 2014-2013

eBooks 33,946 25,750 31.83%Audio Books 11,322 8,444 34.08%Video 186 126 47.62%Music 44,810 14,929 200.15%Magazines 5,559 8,254 -32.65%Hoopla 3,359 n/a n/aTotal 90,264 57,503 56.97%

Downloadable Materials

Mar-14Year-to-Date

New Registrations 2,228 27,587 314,176

% Change2014-2013

Numver of Volunteers 291 281 3.56%Volunteer Hours 2780.17 2192.50 26.80%

Cardholders Mar-14Active Patron

Cards

Volunteer Services Mar-14 Mar-13

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Statistical Summary – April 15, 2014

Nashville Public Library

Mar-14 Mar-13 % Change Mar-14 Mar-13 % ChangeVisits Visits 2014-2013 Circ / Visit Circ / Visit 2014-2013

Archives 1,899 1,778 6.81% n/a n/a n/aBellevue 13,290 14,664 -9.37% 1.79 1.53 17.65%Bordeaux 8,300 7,209 15.13% 0.84 0.85 -1.51%Donelson 14,224 12,636 12.57% 0.80 0.81 -1.89%East 7,167 6,933 3.38% 0.73 0.85 -13.15%Edgehill 5,210 2,928 77.94% 0.44 0.95 -53.26%Edmondson Pike 26,370 17,515 50.56% 1.63 2.19 -25.48%Goodlettsville 8,569 21,086 -59.36% 1.84 0.73 151.50%Green Hills 22,776 19,196 18.65% 2.22 2.49 -10.90%Hadley Park 4,318 4,554 -5.18% 0.57 0.40 43.77%Hermitage 17,782 15,255 16.57% 1.74 1.88 -7.65%Inglewood 10,586 11,177 -5.29% 0.81 0.69 17.91%Looby 10,900 11,792 -7.56% 0.24 0.28 -14.11%Madison 28,705 25,175 14.02% 0.53 0.60 -11.55%Main 66,950 53,888 24.24% 0.96 1.13 -15.27%North 6,074 8,361 -27.35% 0.36 0.27 31.35%Old Hickory 4,894 5,839 -16.18% 0.76 0.56 35.26%Pruitt 3,145 5,598 -43.82% 0.43 0.13 227.86%Richland Park 11,338 11,346 -0.07% 0.77 0.87 -10.92%Southeast 14,362 13,091 9.71% 1.21 1.33 -8.98%Thompson Lane 8,536 8,629 -1.08% 1.06 1.05 0.98%Watkins Park 5,170 4,828 7.08% 0.08 0.11 -29.78%NPL Total 300,565 283,478 6.03% 1.08 1.09 -0.76%

Visits

Mar-14 Assisted Mar-14 Self-Check %Circulation Circulation Self-Check

Bellevue 5,870 13,198 69.22%Bordeaux 1,967 3,314 62.75%Donelson 2,239 6,735 75.05%East 1,697 2,184 56.27%Edgehill 672 1,248 65.00%Edmondson Pike 9,842 23,234 70.24%Goodlettsville 5,822 6,640 53.28%Green Hills 6,938 31,784 82.08%Hadley Park 799 1,023 56.15%Hermitage 4,063 20,344 83.35%Inglewood 1,755 5,438 75.60%Looby 590 1,548 72.40%Madison 6,719 5,822 46.42%Main 7,921 18,242 69.72%North 350 1,074 75.42%Old Hickory 1,779 1,472 45.28%Pruitt 650 312 32.43%Richland Park 1,326 5,821 81.45%Southeast 3,526 10,292 74.48%Thompson Lane 2,168 5,357 71.19%

Watkins Park 56 131 70.05%

Self-Check Activity

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Statistical Summary – April 15, 2014

Nashville Public Library

Mar-14 Mar-13 Mar-14 Mar-13 % ChangeHours Open Hours Open Circ / Hour Circ / Hour 2014-2013

Archives 166 160 n/a n/a n/aBellevue 174 160 137.09 139.81 -2%Bordeaux 218 197 31.84 31.07 2%Donelson 174 160 65.14 64.14 2%East 174 160 30.25 36.64 -17%Edgehill 174 160 13.25 17.33 -24%Edmondson Pike 218 197 197.26 194.55 1%Goodlettsville 174 160 90.79 96.60 -6%Green Hills 218 197 231.78 242.61 -4%Hadley Park 174 160 14.15 11.29 25%Hermitage 218 197 141.69 145.65 -3%Inglewood 174 160 49.37 48.08 3%Looby 174 160 15.03 20.59 -27%Madison 218 197 70.02 76.83 -9%Main 242 205 265.56 297.81 -11%North 174 160 12.47 14.21 -12%Old Hickory 174 160 21.34 20.48 4%Pruitt 174 160 7.77 4.59 69%Richland Park 166 160 52.92 61.68 -14%Southeast 218 197 79.61 88.22 -10%Thompson Lane 174 160 52.02 56.63 -8%Watkins Park 128 120 3.03 4.30 -30%NPL Total 4,098 3,747 108.12 102.39 6%

Hours Open

% ChangeMar-14 Mar-13 2014-2013

Adult Programs 194 95 104.21%Teen Programs 185 139 33.09%Children's Programs 367 409 -10.27%Total Programs 746 643 16.02%

Adult Attendance 3,474 2,132 62.95%Teen Attendance 2,437 2,293 6.28%Children's Attendance 18,453 21,539 -14.33%Total Attendance 24,364 25,964 -6.16%

% ChangeMar-14 Mar-13 2014-2013

Total On SiteComputer Use 67,918 62,782 8.18%Total Wireless Use 19,330 14,649 31.95%

% ChangeMar-14 Mar-13 2014-2013

Webserver 426,223 454,005 -6.12%

Public Computer Use

Website Visits

Programming

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Statistical Summary – April 15, 2014

Nashville Public Library

250,000

300,000

350,000

400,000

450,000

Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar

Circulation

50,000

70,000

90,000

110,000

Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar

On Site Computer & Wireless Usage

200,000

300,000

400,000

500,000

Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar

Visits

Year-to-Date

3,260,282 FY13 3,438,523 FY14

March

367,256 2013 425,114 2014

15.75%

Year-to-Date

755,210 FY13 772,688 FY14

March

77,431 2013 87,248 2014

12.68%

Year-to-Date

2,779,460 FY13 2,611,133 FY14

March

283,478 2013 300,565 2014

6.03%

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Statistical Summary – April 15, 2014

Nashville Public Library

0

5,000

10,000

15,000

Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar

New Card Registrations

300

500

700

900

Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar

Total Programs

10,000

20,000

30,000

40,000

50,000

Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar

Total Program Attendance

300,000

400,000

500,000

600,000

Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar

Total Website Visits

Year-to-Date

39,278 FY13 27,587 FY14

March

2,178 2013 2,228 2014

2.30%

Year-to-Date

5,238 FY13 5,777 FY14

March

643 2013 746 2014

16.02%

Year-to-Date

198,573 FY13 207,280 FY14

March

25,964 2013 24,364 2014

-6.16%

Year-to-Date

4,495,574 FY13 4,033,514 FY14

March

454,005 2013 426,233 2014

-6.12%

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Financial Overview – April 15, 2014

Nashville Public Library

Metro Government of Nashville

Monthly Budget Accountability Report

As of March 31, 2014

Public Library

GSD-General - Operating

FY12-13 PY Budget PY Actuals FY13-14 CY Budget Actuals

Prior Year Thru Thru Prior YTD Annual Thru Thru YTD

Budget Current Mo. Current Mo. Variance Budget Current Mo. 3/31/14 Variance Variance Explanation

EXPENSES:

Salaries:

Regular Pay 9,693,900 7,270,425 7,142,345 128,080 9,987,800 7,490,850 6,964,923 525,927

LIB is at 93.0% thru MAR. Most

vacancies are being held open with

fiscal year end nearing. LIB will

monitor closely.

Overtime 45,300 33,975 20,101 13,874 45,300 33,975 13,858 20,117

All Other Salary Codes 1,140,500 855,375 1,383,034 (527,659) 1,215,900 911,925 863,863 48,062

LIB is 94.7% thru MAR. LIB will

monitor closely until fiscal year end.

Total Salaries 10,879,700 8,159,775 8,545,480 (385,705) 11,249,000 8,436,750 7,842,644 594,106

LIB is at 93.0% of total budgeted

salaries thru MAR . Most vacancies

are being held throughout FY14.

Fringes 4,345,500 3,259,125 3,523,656 (264,531) 4,536,400 3,402,300 3,564,163 -161,863

Fringe is slightly over at 104.8% thru

MAR. LIB but does not have control

over fringe costs but will monitor. In

Jan a increase to fringe was given to

all depts for 1.5% salary increase

effective 1/1/14

Other Expenses:

Utilities 1,643,100 1,232,325 1,131,908 100,417 1,643,100 1,232,325 1,129,601 102,724

Professional & Purchased Services 533,700 400,275 320,637 79,638 475,700 356,775 379,763 -22,988

LIB slighly over in this line item at

106.4% due to temp services needed

to sustain library services

Travel, Tuition & Dues 17,700 13,275 19,739 (6,464) 17,700 13,275 30,836 -17,561

Most travel will occur in the spring

2014. Lib membership dues keep this

figure over budget. However, LIB will

monitor.

Communications 587,900 440,925 277,111 163,814 587,900 440,925 451,391 -10,466

E-Rate reimbursement outstanding for

Q3 FY14. Will be under buget when

posted.

Repairs & Maintenance Services 478,700 359,025 403,388 (44,363) 483,100 362,325 416,927 -54,602

LIB is over due to III library automation

system payment in July and repairs to

facilities

Internal Service Fees 1,251,600 938,700 923,936 14,764 1,277,000 957,750 946,346 11,404

All Other Expenses 1,755,500 1,316,625 1,204,405 112,220 1,813,500 1,360,125 1,174,375 185,750

TOTAL EXPENSES 21,493,400 16,120,050 16,350,260 (230,210) 22,083,400 16,562,550 15,936,046 626,504

Library appears to currently be under

budget (96.2% in total) for FY14 YTD.

LIB monitored all expenditures closely.

PROGRAM REVENUE:

Charges, Commissions & Fees 475,400 356,550 334,699 21,851 475,400 356,550 326,472 30,078

Other Governments & Agencies

Federal Direct 0 0 0 - 0 0 0 0

Fed Through State Pass-Through 0 0 0 - 0 0 0 0

Fed Through Other Pass-Through 0 0 0 - 0 0 0 0

State Direct 0 0 0 - 0 0 0 0

Other Government & Agencies 0 0 0 - 0 0 0 0

Subtotal Other Governments & Agencies 0 0 0 - 0 0 0 0

Other Program Revenue 0 0 0 - 0 0 0 0

TOTAL PROGRAM REVENUE 475,400 356,550 334,699 21,851 475,400 356,550 326,472 30,078

NON-PROGRAM REVENUE:

Property Taxes 0 0 0 - 0 0 0 0

Local Option Sales Tax 0 0 0 - 0 0 0 0

Other Tax, Licences & Permits 0 0 0 - 0 0 0 0

Fines, Forfeits & Penalties 0 0 0 - 0 0 0 0

Compensation from Property 0 0 0 - 0 0 0 0

TOTAL NON-PROGRAM REVENUE 0 0 0 - 0 0 0 0

Transfers From Other Funds & Units 0 0 0 - 0 0 0 0

TOTAL REVENUE AND TRANSFERS 475,400 356,550 334,699 21,851 475,400 356,550 326,472 30,078

SUMMARY OF POSITIONS:

Total Authorized Positions - Oper Fd 318

Total Filled Positions 283

Total Vacant Positions 35

SUMMARY OF VARIANCE:

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Personnel Summary – April 15, 2014

Nashville Public Library

March 2014 New Hires / Resignations

New Hires

Name Classification Hire Date Location

Russell, Jeffrey Circulation Assistant I 3/3/2014 Hermitage

Pierce, Amy Circulation Assistant I 3/3/2014 Southeast

Kim, Ye Library Page 3/3/2014 Edmondson Pike

Smith, Nick Library Page 3/17/2014 Reference - Main

Johnson, Carolyn Circulation Assistant I 3/31/2014 Limitless Lib

Nguyen, Ngan Library Page 3/31/2014 Madison

Robinson, Elliott Office Support Spec 1 3/31/2014 Tech Serv

Rhodes, April Library Page 3/31/2014 Reference - Main

Williams, Amber Program Coordinator 3/31/2014 Nashville Room

Catalan ,Candy Library Page 3/31/2014 Goodlettsville

Resignations

Name Classification Resignation Date Location

Holt, Michael Circulation Assistant 2 3/2/2014 Bordeaux

Harvey, Tamika Circulation Assistant 1 3/7/2014 Circ - Main

Kang, Courtney Library Page 3/10/2014 TOTAL

Sherrill, Margaret Library Associate 2 3/14/2014 ILL

Santana, Matthew Library Page 3/25/2014 Donelson

Crutchfield, Ambriehl Library Page 3/29/2014 TOTAL

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Personnel Summary – April 15, 2014

Nashville Public Library

NPL Vacancies as of 4/8/2014

= Approved to fill by OMB

= Retirement Incentive Vacancies

= Requesting permission to fill from OMB

BU Division / Branch Title Grade Name FPS FTE

1 39103401 ARCHIVES ARCHIVES ASSIST 3 SR06 VACANT (D COX) UPGRD F 1.00

2 39103401 ARCHIVES ARCHIVES ASSIST 3 SR06 VACANT (NEW UPGRD) F 1.00

3 39103355 CIRC CIRCULATION ASSIST 1 SR04 VACANT (N BILLINGS) F 1.00

4 39103203 CIRC CIRCULATION ASSIST 1 SR04 VACANT (S ARNTZ) F 1.00

5 39103203 CIRC CIRCULATION ASSIST 1 SR04 VACANT (T HARVEY) F 1.00

6 39103340 GRN HILLS CIRCULATION ASSIST 1 SR04 VACANT (A HEYD) P 0.49

7 39103380 SE CIRCULATION ASSIST 1 SR04 VACANT (F TAYLOR) F 1.00

8 39103310 BORDX CIRCULATION ASSIST 2 SR05 VACANT (M HOLT) F 1.00

9 39103310 BORDX CIRCULATION SUPV SR06 VACANT (T WILSON) F 1.00

10 39103303 HERM CIRCULATION SUPV SR06 VACANT (A SMITH) F 1.00

11 39102000 OP & MAIN-BR CUSTODIAN 1 - Branch TG03 VACANT (M SINGER) F 1.00

12 39103305 BELLEVUE LIBRARIAN 1 SR09 VACANT (K BRYANT) F 1.00

13 39103360 MADISON LIBRARIAN 1 SR09 VACANT (B HINDMAN) F 1.00

14 39103380 SE LIBRARIAN 1 SR09 VACANT (S LAKE) P 0.50

15 39103206 CHILD LIBRARY ASSOC 1 SR06 VACANT (J MILLER) P 0.50

16 39103304 ED PIKE LIBRARY ASSOC 1 SR06 VACANT (S POUNDS) F 1.00

17 39103335 GOOD LIBRARY ASSOC 1 SR06 VACANT (NEW) F 1.00

18 39103303 MADISON LIBRARY ASSOC 1 SR06 VACANT (K YOUNGBLOOD) F 1.00

19 39101070 NASH RM LIBRARY ASSOC 1 SR06 VACANT (T HOWERTON) F 1.00

20 39103207 REF LIBRARY ASSOC 1 SR06 VACANT (A NABOURS) P 0.75

21 39103303 HERM LIBRARY ASSOC 2 SR07 VACANT (A WRIGHT) F 1.00

22 39101060 ILL LIBRARY ASSOC 2 SR07 VACANT (M SHERRILL) F 1.00

23 39103355 LOOBY LIBRARY MGR 1 SR11 VACANT (J PIPER) F 1.00

24 39103385 THOMP LIBRARY MGR 1 SR11 VACANT (K BARBER) F 1.00

25 39103320 DONELS LIBRARY PAGE SR02 VACANT (M SANTANA) P 0.49

26 39103345 HADLEY LIBRARY PAGE SR02 VACANT (J AUERWECK) P 0.50

27 39103207 REF LIBRARY PAGE SR02 VACANT (E DERKACH) P 0.49

28 39101030 EMERG TECH OFFICE SUP REP 2 SR05 VACANT (G DRYE) F 1.00

29 39101050 CONF CNTR OFFICE SUPP REP 3 SR06 VACANT (J MERLIN) F 1.00

30 39103335 GOOD OFFICE SUPPORT REP 2 SR05 VACANT (S JOHNSON) P 0.49

31 39103207 REF PROGRAM COORDINATOR SR09 VACANT (J MCCLANAHAN) F 1.00

32 39104061 TALKING RADIO ANNOUNCER SR07 VACANT (L ADAMS) F 1.00

33 39304094 NEIGH GRT LIBRARY PAGE SR02 VACANT (A CRUTCHFIELD) P 0.38

34 39304094 NEIGH GRT LIBRARY PAGE SR02 VACANT (C KANG) P 0.38

35 39304065 HR IMP PROG SPEC 2 SR08 VACANT (L ELLISON) F 1.00

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Brief Area Updates – April 15, 2014

Nashville Public Library

Administrative Service Report

Working with Metro and Library HR to get needed positions posted, interviews scheduled and new

hires in place. Still carrying 35 vacancies. New hires will help ease workloads throughout the system

and interviews are taking place.

Public Faxing in 5 pilot locations, Madison, Edgehill, Inglewood, Hermitage and Main should be in

place by the end of April, first of May. The pilot will be for 6 months at which time Administration

will evaluate and discuss implementing in all branches.

Construction for the Main/Archives/Studio 3rd Floor renovations has begun. Working with the

Dowdle Construction Group and CPI to work out details as they arise in the remodel.

Continue training with new Finance Manager to transition more daily financial duties to new

manager.

Continuing budget process. Next steps will be the Metro Council Hearings in June.

Working with grounds crew and Branch Custodial Supervisor to ramp up grounds maintenance and

mowing. First of April the grounds crew began the spring mowing schedule and have all branches

mowed. I am monitoring and making sure the current schedule is adequate to meet the system’s

needs and that branch lawns are routinely cut.

Branch Services Report

Branch Staffing

Branch Services filled four vacancies; 17 remain, which is 11% vacant. We are actively interviewing for

nearly all vacant positions. Many of our recent hiring selections involved promoting internal candidates,

and as such, we are actively seeking approval from Metro HR and Finance to fill these no net gain

vacancies.

A new library page, Julia Kim, started at Edmondson Pike on March 17. On the last day of the month:

Katherine Bryant, Adult Services Librarian 1 - Bellevue, was promoted to Manager 2 at the Bellevue

Branch Library. Katie Buchholtz, Children’s Librarian 1 - Goodlettsville, was promoted to Children’s

Librarian 2 at the Madison Branch Library. Beth Hindman was transferred from Madison Teen Librarian

to the Goodlettsville Branch Library as the Children’s Librarian 1. Two new library pages began

employment, Candy Catalan – Goodlettsville, and Ngan Nguyen –Madison.

Branch Renovations

Green Hills Teen Center build out and other upgrades to the Green Hills Branch Library have been

completed and Studio NPL launched on Monday, April 7 with a grand opening event at Green Hills. If you

have not yet seen a 3D printer in operation, please plan a visit to Green Hills. Let Susan Perry, Green Hill

Branch Manager, know in advance if you would like a full demonstration of the Teen Center and it

technologies.

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Pruitt Branch Library will close beginning Monday, April 14 for a full renovation. The first phase is

scheduled to take four weeks and branch operations will continue in the renovated auditorium on

Monday, May 12 while work in the main area of the branch continues through July.

Collections and Technology Service Report

Two years ago, the Mayor appropriated additional Limitless Libraries money to commission a study on

the impact of the program on student achievement. RSL Research, http://www.rslresearch.com/, a firm

that specializes in library research, was commissioned to conduct the study. Working with Limitless

Libraries and the schools, student data was collected. The schools provided end of course test results

and TCAP test results for students who use Limitless Libraries. That data was correlated with test results

for students who do not use Limitless Libraries. A survey of Limitless Libraries students was also

created.

The 145 page study is in final review process but the results are promising.

The study showed that:

Middle and high school students were more likely to report a wide variety of short- and long-

term learning outcomes that they credited to their use of LL

High school students who used LL were more likely to perform well on TCAP’s End Of Course

(EOC) tests in Algebra, Biology, and English.

Middle school students who used LL were more likely to perform well on the Tennessee

Comprehensive Assessment Program (TCAP) English Language Arts (ELA), Math, and Science

tests.

Main Report

Building Projects

Renovation of the 3rd floor to make space for the Archives is underway. Demolition crews have removed

shelves, carpeting, and ceiling to begin work on the new public computer area and classroom as well as

a new programming room, periodicals area, and teen Studio. After public computers are moved into

their new space, construction will begin on the new Archives with completion expected in the beginning

of June. Then work will continue in the nonfiction stacks with new study rooms and the addition of

furniture that allows for charging of portable devices. Our patrons have been very curious about the

changes and are quite excited about the new spaces being built for them.

Programming

For the third year, Special Collections co-sponsored Mayor Dean’s MyCity Academy. The program

provided a forum for direct communication and collaboration between the Metropolitan Government

and Nashville’s growing ethnic, refugee and immigrant communities.

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The 6th Annual WellFEST was held on Saturday, March 29th in the Main Library Conference Center and

Special Collections Center. Approximately 225 people participated in this event that featured accessible

health screenings, information booths, and speakers. While the event was open to the public, it was

geared for the deaf, hard of hearing, and deaf-blind community.

During the annual Scottish Heritage Day Festival, the Library and the local Glengarry Highland Dancers

hosted the Nashville Scottish Highland Dance Competition, April 5th, from 10 AM to 4 PM in the library

auditorium. Dancers from all over the southeast United States will compete for prizes, medals, and

trophies. The festival also had bag piping by the Tennessee Scots Pipe Band, Scottish dogs, and displays.

Outreach

Sandy Cohen is facilitating a statewide task force to discuss sign language interpreter licensure in the

state of Tennessee. This became a hot topic when 2 bills were presented in the state legislature this year

with the same intent, but no input from the interpreter or deaf community. A first meeting was

convened on Friday, March 7th, with 30 people in attendance from Memphis to Knoxville. A lot of

conversation is being generated about it on social media.

Andrea Blackman co-facilitated a Half Day Preconference session at PLA in Indianapolis: Enhance Library

Programming through Oral History Narratives. She lead a hands-on workshop on identifying best

practices in working with community partners, library staff, and volunteers to collect interviews and

present related programs for public audiences; and understanding the technical and institutional

requirements to make a local oral history program successful.

Community Engagement

Puppet Truck – We are now working with 2 puppet trucks bringing numerous shows to various agencies

throughout the city including a middle school tour of our Mayan production, “Amazing Twins”. The

month of March saw over 2,000 in attendance.

Wishing Chair – Over 6,000 attended the Wishing Chair programs at the Main Library this month.

Bringing Books to Life – Presented 11 workshops to parents around the county and GROW provided 28

sessions, all in Spanish, as well as registered 61 new library card holders.

Adult Literacy – The mobile lab went out to our partner, Conexion Americas for a workshop on

PowerPoint. NPL co-hosted a stakeholder discussion. The ideas from this meeting were submitted to

the U.S. Department of Education's Office of Vocational and Adult Education, allowing Nashville to have

a national voice in the conversation about adult literacy needs. Our partners continue to benefit from

utilizing classroom/meeting space at library branches. The Financial Empowerment Centers hit a

landmark number of sessions and the ESL classes, hosted by Nashville Adult Literacy Council, have seen

enrollment nearly double. The partner stated, “This space has really made a great difference in the

attendance of our learners. Thank you so much!”

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TOTAL – We provided our Bullying Awareness for parents at the TN Suicide Prevention Conference and

at Martha O’Bryan Tied Together Program. 160 teens attended programs this month.

Nashville Reads – Almost 30 Nashville Reads programs took place throughout the city this month,

including book discussions (two with the Mayor), movie showings, university panels, and Books and

Brews events. Yazoo Brewery created a special beer for the program, and Pied Piper Creamery created

a special ice cream flavor. The program culminates in April.

NCAA Women’s Final Four – The library offered over 75 programs in support of this city-wide initiative,

including an author talk by Olympic swimmer and gold medalist Amanda Beard.

Salon@615 – 85 people attended the Lorrie Moore/Susan Minot Salon at Montgomery Bell Academy.

Bellevue Building Project – Is on time and on budget. Bellevue Friends and the Exchange Club is funding

the history wall which will be located as you enter the building.

Graham Nash – from Crosby, Stills, & Nash, spoke and signed books for a completely full house!

Elyse participated in a national ULC webinar as one of 3 speakers on the topic of engaging youth in the

learning labs planning process.

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New Business – April 15, 2014

Nashville Public Library

Nashville Public Library

Board

April 15, 2014

Resolution Title: Summer Learning Challenge Fine Amnesty

History/Background/Discussion:

The Nashville Public Library’s Summer Learning Challenge encourages patrons to participate in

various literacy, community, and cultural activities over the summer by rewarding points for

completing a series of goals. The city-wide goal is to earn 500,000 points. If reached, the

Library would like to offer a fine amnesty week, August 16th – August 23rd to participating

patrons.

Objectives of the Fine Amnesty Week:

To increase awareness and excitement about Summer Learning

To motivate a city-wide initiative to participate

To encourage patrons who otherwise would not participate in Summer Learning

To provided library patrons, particularly children and teens, who are unable to take

advantage of the Food for Fines program, with another way to get their card in good

standing and to continue to checkout library materials

To get lost library materials back to the library and into circulation

Based on past Food for Fines program participation, it is estimated that the total fines waived

would be close to $25,000.

Recommendation: The Board approves the proposed fine amnesty week for Summer Learning

Challenge participants.

Draftor(s): Jena Schmid, Associate Director for the Main Library

Person(s) Responsible for Implementation: Lindsey Patrick, Children’s Library Manager

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RESOLUTION 2013-04.01

Summer Learning Challenge Fine Amnesty

WHEREAS, the mission of the Nashville Public Library is to “Inspire Reading, Advance

Learning and Connect our Community”, and

WHEREAS, Libraries contribute to the intellectual growth of children and teens during the

summer through reading programs, and

WHEREAS, the Fine Amnesty Week is designed to be a special community-wide effort and will

spread goodwill throughout the community, and

WHEREAS, an amnesty program has proven to be popular and successful by giving library

patrons who have fallen behind the opportunity to return to good standing and thus again make

use of beneficial library resources;

NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library Board of

Trustees that the Board wishes to reward participants of the Summer Learning Challenge for

reaching city-wide goals by authorizing a fines amnesty period as specified above August 16 –

August 23, 2014.

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New Business – April 15, 2014

Nashville Public Library

FY2014/15 Board Meeting Dates & Locations

July 15, 2014 – Main Library

August 2014 – NO MEETING

September, 16, 2014 – Old Hickory Branch Library

October 21, 2014 – Main Library

November 18, 2014 – Richland Park Branch Library

December 16, 2014 – Main library

January 20, 2015 – Bellevue Branch Library

February 17, 2015 – Main Library

March 17, 2015 – Looby Branch Library

April 21, 2015 – Main Library

May 19, 2015 – Hadley Park Branch Library

June 16, 2015 – Main Library

July 21, 2015 – Edgehill Branch Library