Maasai Education Foundation Board Meeting Minutes 21 June 2017 (Approved 22 Oct 2017) Page 1 of 4

Approved Minutes

Maasai Education Foundation Board of Directors Meeting

21 June 2017

6:00-8:30 pm

Kerry Briscoe’s House

306 Eheart St

Blacksburg, VA 24060

Call to Order, Theo, Chairperson

- Theo called the meeting to order @ 6:05pm

Attendance and Approval of Draft Minutes, Brian Benham, Secretary

- Kerri Briscoe- Board Member

- Theo Dillaha – Board Chairperson

- Evelyn Parish - Board Member

- Karen Scalf-Benham – Treasurer, Board Member

- Brian Benham - Secretary, Board Member

- Essra Kibler, Development Committee Chairperson (via conference call)

- Jen Sporl, Development Committee (via conference call)

- Colin Kibler, Technology Committee Chairperson (via conference call)

- Rebecca Caldwell, Advisory Committee

- Doug Belcik, Virginia Tech Service without Borders representative

Kerry made a motion to approve the minutes of the April 8, 2017 board meeting, Evelyn seconded the motion. The

Board approved the minutes unanimously.

Treasurer's Report, Karen Scalf-Benham

- Karen shared the “Treasurer’s Report” appended to end of these minutes.

- Evelyn made a motion to approve the Treasurer’s Report, Kerry seconded the motion. The Board approved the

report unanimously.

Expenditure proposals, Rebecca Caldwell

- Maria $3,618; Luka $1000: These are annual expenses that Essra and Rebecca have, in the past, paid for Maria and

Luka (see “Maria Support Proposal” attachment). Essra and Rebecca will make a donation to MEF for Maria’s and

Luka’s support. A motion was made to approve sponsoring Maria and Luka through MEF. Brian made the motion

to approve running these monies through MEF, Kerry seconded. Running these expenses through MEF was

approved unanimously by the Board.

- Food for Maria’s family – $250: This expense was for food taken to Maria’s family during the Service Without

Borders (SWB) trip in May 2017. The funds for this came from Rebecca and Theo. This “expense” will be

characterized as support for the family of a sponsored student. Evelyn made the motion to approve, running these

monies (retroactively) through MEF, Karen seconded. The Board approved this expense unanimously.

- Luka – summer practical (internship) tuition at St. Augustine University, $100: This expense was for items needed

to support Luka’s education. The funds came from Rebecca and Theo. This “expense” will be characterized as

support for the family of a sponsored student. Karen made the motion to approve, running these monies

(retroactively) through MEF, Evelyn seconded. The Board approved this expense unanimously. Theo also took

Luka a used laptop computer and Essra provided him with a business calculator.

Construction Update, Brian Benham

- Brian went through the “Engaruka English Medium Primary School Construction Update” slide show appended to

these minutes.

Social Media (website, Facebook, etc.), Essra Kibler

Maasai Education Foundation Board Meeting Minutes 21 June 2017 (Approved 22 Oct 2017) Page 2 of 4

- Essra (Development Cmte. Chairperson) encouraged all Board Members to encourage others to like the MEF

Facebook page

- Also need content for MEF website, especially bios and photos from Board Members, and ideas for various blurbs

and write-ups. May need to revise brochures, etc. Focus on meaningful content.

Online Donations Recommendations/Motion (Essra Kibler, Jen Sporl, Colin Kibler)

- Essra (Development Cmte. Chairperson) went through the fund-raising slide show appended to these minutes (MEF

Donations Update).

- The proposal from the cmte. Theo made a motion to adopt the fundraising strategy outlined on slide #2 of the

presentation, Karen seconded, approved unanimously.

- Theo and Brian will discuss integrating PayPal on the MEF website with Denton Yoder @ Virginia Tech

- Colin will also investigate integrating PayPal into the MEF website.

- Theo is setting up AmazonSmile portal.

- The Board mentioned setting up various other giving “options” – student support, dollars for specific tangible items

(bed, uniform, pillow, etc.)

Service without Borders Trip to Tanzania Report, Doug Belcik

- Doug went through the “SWB Trip to Tanzania” slide show appended to these minutes.

Fundraising Needs and Ideas, Theo Dillaha

- Fund raising is the most critical need.

- Critical needs

o Kitchen, dining veranda (with options for future expansion of kitchen and veranda), and laundry wash area ≈

$44,000

- Upcoming needs

o Furnishings – classroom, dormitory, offices (Sept 2017 or Jan 2018?) ≈ $10,000

o Operating funds and scholarships for first year (Sept 2017 or Jan 2018?) - ?

o Teacher housing ≈ $20,000

o 1st dormitory ≈ $60,000

- Fundraising ideas

o Get the students out doing fund raising talking about their experiences.

- New fundraising brochure highlighting new building and plans

New or Future Business Items

- None

Date and Time for Next Board Meeting

- Sep 27, 2017 @ 5:30pm; 3475 Evergreen Trail

Adjourn, Theo, Chairperson

- The meeting adjourned @ 8:20pm

FYI:

- TX Foundation visit for grand opening – September 2017

- Martha visit

- Grand opening – January 2018?

Maasai Education Foundation Board Meeting Minutes 21 June 2017 (Approved 22 Oct 2017) Page 3 of 4

BALANCE ON HAND: 4/7/2017

Current Previous YTD Budget

$766.95

$3,138.50

$3,905.45 $2,964.90 $6,870.35 $55,750

$100.00

$100.00

$150.00

$350.00 $840.00 $1,190.00 $50,105

$26.95

$3.00

$29.95 $1,221.76 $1,251.71 $875

$0.00 $303.14 $303.14 $1,000

$0.00 $0.00 $0.00 $2,500

$379.95 $2,364.90 $2,744.85 $54,480

BALANCE ON HAND: 6/21/2017

MEF Wells Fargo Checking Account (opened 7 Apr 2017) Current Previous YTD

Deposits $3,528.50 $600.00 $4,128.50

Expenses $3.00 $0.00 $3.00

Balance $4,125.50

BALANCE ON HAND: 4/7/2017

Current Previous YTD

$0.00 $24,300.00 $24,300.00

$0.00 $9,000.00 $9,000.00

$0.00 $33,300.00 $33,300.00

EXPENSES Current Previous YTD

$1,092.96 $1,085.54 $2,178.50

$15,613.75 $15,507.75 $31,121.50

$16,706.71 $16,593.29 $33,300.00

BALANCE ON HAND: 6/21/2017

BALANCE ON HAND: 4/7/2017

Current Previous YTD

$11,392.50

$2,813.25

$14,205.75 $10,811.25 $25,017.00

Current Previous YTD

$25,000.00

$45.00

6/19/2017 Check to MEF for balance of VTF construction donations $3,138.50

$28,183.50 $1,530.00 $29,713.50

BALANCE ON HAND: 6/21/2017

TOTAL ASSETS (MEF + VTF + SWB) 6/21/2017

Karen Scalf-Benham Date

EXPENSES

Treasurer's Report

Maasi Education Foundation

April 8, 2017 to June 21, 2017MAASAI EDUCATION FOUNDATION ACCOUNT

$600.00

INCOME

Donations

6/16/2017 SWB check for VTF construction balance

TOTAL INCOME

4/11/2017 Virginia State Corporation Commission (Articles of Incorporation

Amendments)

5/8/2017 Wells Fargo Checking account Fee

Total Professional Fees

Contributions, gifts, grants paid out

5/30/2017 ENCO, Field Practical Fee St. Augustine University for Luka Lekide

5/30/2017 ENCO, Food for Maria's family (200kg maize, 5 kg sugar, tea)

5/30/2017 ENCO, Food and transportation expenses for Maria's family on 4/10

Total Contributions, gifts, grants paid out

Professional Fees

4/25/2017 Transfer from VTF

TOTAL INCOME

Virginia Tech Foundation 7% Fee

Transfers to SWB Checking Account

TOTAL EXPENSES

INCOME

4/21/2017 Transfer from VTF

Fundraising Expenses

Total Fundraising Expenses

$0.00

INCOME

Donations

Pending Corporate Match (not included in Balance On Hand)

TOTAL INCOME

TOTAL EXPENSES

$4,125.50

$4,125.50

Any expense not otherwise classified, such as program services

Any expense not otherwise classified, such as program services

$0.00

EXPENSES

SERVICE WITHOUT BORDERS VTF ACCOUNT (Engaruka Construction)$16,706.71

$13,977.75

4/27/2017 Wells Fargo Money Transfer Fee for ENCO $25K transfer

TOTAL EXPENSES

4/27/2017 Transfer to ENCO KCB Account for school construction

SERVICE WITHOUT BORDERS WELLS FARGO CHECKING ACCOUNT (Engaruka Construction)

8/8/2017

1

Engaruka English Medium Primary School 

Construction Update

Original Conceptual Plan

Peter Ozolin’s Revised Plan Peter Ozolin’s Revised Plan

New Plan Revised by David MakandoApproximately 29.9 m by 9.2 m, 275 m2 or 2,961 ft2

Note: Constructed building is mirror image of plans

Construction Timeline

•May 15  Construction starts (approximate)

•May 25  Students arrive

• June 2 Students depart

• June 6  Blockwork complete

• June 13 Roof complete

• August 1 Construction completed (estimate)

8/8/2017

2

Footers (5/22/2017)Pouring Reinforced Concrete Footers

(5/22/2017)

Waterline to SchoolMaking sand for mortar 

(5/22/2017)

Making Blocks Making Blocks

8/8/2017

3

Carrying Block

Laying First Blocks (5/22/2017)

Laying Block (5/22/2017)Laying Block (5/23/2017)

Laying Block (5/24/2017) Building Ring Beam Rebar Cage (5/25)

8/8/2017

4

Building Ring Beam (5/25/2017)

Ring Beam (5/25/2017)

Ring Beam (5/26/2017)Laying Block (5/27/2017)

Laying Block (5/28/2017)Laying Block (5/29/2017)

8/8/2017

5

Laying Block (5/30/2017) Laying Block (5/31/2017)

Laying Block (6/1/2017) Last Day (6/2/2017)

Lintel Ring Beam and Upper Blockwork Nearing Completion (6/6/2017)

New Roof (6/13/2017)

8/8/2017

6

8/8/2017

1

Tanzania Trip 2017

8/8/2017

2

8/8/2017

3

8/8/2017

4

8/8/2017

5

8/8/2017

6

8/8/2017

7

“These people were some of the happiest people I had ever met and not because they had huge houses with fast cars, but because they lived humbly and day-by-day (pole pole). They were persistent, adaptable, innovative and hardworking. They were so friendly and hospitable. They showed me how from nothing, you can always find something and that education is something to fight for and be proud of.”

“The Tanzania Trip showed me the value of education and how the promise of a school can empower and strengthen a community. Our international friendships were formed by a bond of hard work, cultural exchange, and fun adventures and I cannot wait to hopefully go back next year.”

- Ainsley Patrick

8/8/2017

8

“Truly learned the value of working with people for a greater good of not an individual, but a community.”

- Tyler Cuomo

“During our trip to Tanzania, the entire community of Engaruka became a family. I was extremely humbled to encounter so much kindness and joy from strangers, who were all so willing to teach us about their culture and also learn about ours. Although we didn’t share much of the same language, it was really special to share the excitement of a common purpose - the Engaruka English Medium School.”

- Meagan David