CPYHA DECEMBER BOARD MEETING MINUTES 12/19/17 MEETING CALLED BY CPYHA Board of Directors TYPE OF MEETING Monthly Board Meeting FACILITATOR Nate Stulc (President) NOTE TAKER Carolee Peterson (Secretary) TIMEKEEPER Nate Stulc (President)

ATTENDEES Board of Directors, Committee Directors & General Members

1) CALL TO ORDER - Nate 7:05 PM

2) ROLL CALL - CaroleeBoard of Directos NAME

PRESIDENT Nate Stulc

VICE PRESIDENT Debbie Huybers

TREASURER Jason Dvorak

SECRETARY Carolee Peterson

MEMBER AT LARGE Jeff Lange

MEMBER AT LARGE Jason Cordes

MEMBER AT LARGE Jordan Leopold

MEMBER AT LARGE Joe Olson

MEMBER AT LARGE Brad Solomon

PRESIDENT EMERITIUS Wade Gjervold

COMMITTEE NAME

HOUSE CO-DIRECTOR & RECRUITMENT

Greg Linder

HOUSE CO-DIRECTORS Nick Warren

TRAVELING DIRECTOR Bjorn Burnevik

ACE DIRECTOR Kevin Pietsch

CLINICS Open

COACHES SELECTION Open

COMMUNICATIONS Laurie Zahalka

WEBMASTER Lindsey Reil

CONCESSIONS DIRECTOR

Katie Verlo

GOALIE EQUIPMENT Justin Foth

EQUIPMENT Brian Allen

FUNDRAISING DIRECTOR

Julie Walker

CANDY BARS COORDINATOR

Andrea Stone

WREATHS COORDINATOR

Glen Whipple

HEGGIES PIZZAS COORDINATOR

Kari Carlson

GAMBLING Leanne Girard

ICE SCHEDULER Ross Jerpseth

MGR COORDINATOR HOUSE

Becky Maifeld

MGR COORDINATOR TRAVEL

Penny Seymour

REGISTRATION DIRECTOR & SAFETY

Alyssa Senescal

REGISTRATION DIRECTOR

Darrin Senescal

JAMBOREE Andrea Weitgenant

JAMBOREE Andrea Rossman

SKATE Jeff Hedlund

SPONSORSHIP Jamie Leopold

TEAM PHOTOS Tom Simonson

VOLUNTEER COORDINATOR

Greg Blodgett

GAMBLING OVERSIGHT Jashan Eison

GAMBLING OVERSIGHT Ryan Nelson

Additional Attendees:

3) REPORTS

Nate APPROVAL OF MINUTES

PRESENTATION All board members were emailed annual minutes from November 2017 to review

APPROVED

CONCLUSIONS A motion was made, seconded and passed to approve the minutes for November.

Jason Dvorak TREASURER’S REPORT

PRESENTATION

November was a light month of activity. Besides Concessions revenue and expenses, most activity was relating to Wreaths. First round of Ice Bills did go out to teams. We are estimating just shy of $250,000 for team ice bills (ice, Tourneys, D10 Fees, etc.). With 205 Traveling kids that amounts to just over $1200 a player in the association. November Revenue • TOTAL $42,000 • Concessions $7000 • Registration - $1,8000 • Tourney $2,850 • Wreaths $31,000 (about 50% Credit on Ice Bills)

November Expenses • Total $59,000 • Concessions - $4500 • Registration Director $800 • Wreath 25% deposit $4000 (still fighting over final bill) • Coaches Pay (1 of 2) - $5725 • Ice Bill October Ice Forum - $41,000 • Tournament Fees - $2,750

November Net Income(Loss) - ($17,000) Fiscal Comp Revenue • Down ($88,000) • Timing of this years Clinic Payments • We have not needed gambling support this year. Last year we used

$77,000.

Expense • Up $33,000 • $10,000 Increase Tournament Registration (Girls CPYHA vs CR) • $16,000 Decrease Fall Clinic Instructors • $41,000 Increase Ice Bills (Forum was SLOW last year)

Net Income - Down ($121,000) December Revenue • $5,600 Registrations Upper Mite $100 Fee • $2,000 Donation Mississippi Gardens • $40,000 Team Ice Bills (January will be $60,000 as no credits) • $4,000 Concessions • $57,600 Revenue

December Expenses • $4,000 Concessions

APPROVED

• $13,000 Wreaths • $40,000 Forum Ice • $33,000 Brooklyn Park Ice • $8,000 Concessions/Storage Rent • $98,000 Expenses

Cash • $144,000 Ending Balance November ($171,000 last year) • +$57,000 November Revenue • -98,000 October Expenses • $103,000 Ending Cash 12/31/2017 - Last year this was $91,000.

Timing issues still skewing some reporting of net income. Most important thing to us is Cash Position and cash position continues to be strong.

CONCLUSIONS A motion was made, seconded and passed to approve the Treasurer’s report for November.

APPROVED

Leanne Girard GAMBLING REPORT

PRESENTATION

Closed out 98 games, 54 at 5*8 and 44 at Clives, with a $12,000 net profit. Purse bingo was a big hit at Clives – sold 199 packets. Will have the second one on 1/8.

CONCLUSIONS A motion was made, seconded and passed to approve the gambling report for November.

Nate GAMBLING REPORT

PRESENTATION

December Active Game Audit – conducted on December 18th, 2017 at Clive’s and 5-8. One active game pulled and audited at each site. Both in compliance, but reviewing 5-8 games sellers sheets, and will review our audit with the months end B2. Members included: Nate Stulc, Jashan Eison, and Ryan Nelson. December Perpetual Inventory Audit – conducted on December 18th, 2017 at both sites. Inventory of games not in play yet and games in play are checked against the perpetual inventory list kept on sight. Both sites had games accounted for. Audit conducted by Nate Stulc, Jashan Eison, and Ryan Nelson. November Closed Game Audit – conducted on December 18th, 2017. 4 games from each site were audited. These included the two active games audited in November. All were found compliant with auditor’s numbers. Will compare to B2. Audits completed by Jason Cordes. December Storage Unit Inspection – completed on December 18th, 2017 by Nate Stulc. Everything was in order and checked out. November closed game accounted for.

Nate Gambling Control Board Hearing Outcome

PRESENTATION

Mary Magnuson – attornty hired by CPYHA, Nathan Stulc, Leanne Girard, Jashan Eison, Jason Dvorak, and Bob Mattson, appeared on behalf of CPYHA before the CRG on December 4, 2017. Due to the theft of our previous gambling manager, Lisa Blake and Bill Blake, of $42,856 (all of which has been paid back to CPYHA by the Blakes) and other violations, the following disciplanary actions were handed down: (these are the top four – see entire consent order attached to the bottom of these minutes)

• Beginning on February 1, 2018, Respondent’s lawful gambling license shall be

suspended for a period of thirty (30) days. Respondent shall not conduct

lawful gambling at any of its sites during the suspension.

• Within thirty (30) days of the signing of the Consent to Entry of Order,

Respondent shall pay to the Board a civil penalty of $20,000.00.

• Within thirty (30) days of the signing of the Consent to Entry of Order,

Respondent shall reimburse its gambling account in the amount of $2,112.00

which constitutes missing receipts.

• Within thirty (30) days of the signing of the Consent to Entry of Order,

Respondent shall file a Corrective Action Plan satisfactory to the Director.

The plan must describe practices to prevent each alleged violation in

paragraph 5 of this Consent Order. The plan also must include the

establishment of a Gambling Oversight Committee with at least three

APPROVED

members listing the individuals and their responsibilities. Respondent will

report any changes of members of the Gambling Oversight Committee to the

Director within ten (10) days of the change.

The board approved to pay the $20,000 fine.

The following is the plan during CPYHA’s 30 day suspension:

• During the time that CPYHA is suspended (Feb 1 – March 2), the Champlin

Park Boys Hockey Boosters Club will be taking over our gambling sites –

Clives and 5*8.

• The booster club President – Steve Boyton, a former parent of CPYHA, former

Champlin mayor and attorney, has given us a letter of intent, that they will

obtain a gambling liscense and assist CPYHA during this suspension. Once the

suspension is up, the operations will be turned back over to CPYHA.

• A booster member (Marlo Roberts) will become the gambling manager.

• Leanne Girard will work under Marlo and continue running the operations,

but under the booster club.

• All pull tab operations has to be shut down on January 31 under CPYHA and

reopened on February 1st under the boys booster club.

• All pull tab employees will need to be let go and then rehired under the

boosters club.

• All pull tab operations has to be shut down on March2 under the boys

booster club and reopened on March 3rd under CPYHA.

• All pull tab employees will need to be let go and then rehired under CPYHA.

• The boys booster club will receive all net proceeds during the time that they

are operating.

Due to the hard work of Nate Stulc and Leanne Girard, CPYHA was able to prove that they have created better internal controls, created a gambling oversite committee and overall cleaned up our gambling operations. Without all their work, we would have most likely had our gambling licesnse revoked for 2 years.

The entire consent order can be found at the end of the December meeting minutes.

4) COMMITTTE REPORTS

Nick Powell CHAMPLIN ICE FORUM/CITY

APPROVED

City is holding New Years Eve event – players wearing jerseys and coaches will get in for free.

Greg/Nick (Jordan) HOUSE COMMITTEE

Need managers to send out email on outdoor ice that started this week. Pucks should be left at the rinks. Working on teams for the jamboree. Majority of jerseys and socks are in. Still waiting for a few of the larger jerseys. Should arrive by 12/21. Need to make sure teams are using the correct locker rooms – mainly the D’s are having issues.

Bjorn (Joe) TRAVELING COMMITTEE

Boys Reminder to teams that when they are at games/tourneys that they need to present good behavior. They are representing CPYHA. This includes parents.

Girls No updates

APPROVED

Greg (Carolee) VOLUNTEER COORDINATOR

Katie (Jason D) CONCESSIONS

All high school games are booked through January 1st – last regular season game is February 15th. Still having people empty the entire register at closing – has happened 6 times. Sales are approx. the same as last year at this time. K. Verlo has resigned as Concessions Director after this season.

Julie (Brad) FUNDRAISING Andrea – Candy Bars Kari – Pizza Glen - Wreaths

All set for the heggies fundraiser. Turn in is January 3rd and pickup is January 29th.

Jamie (Jordan) SPONSORSHIP Santa event at Leopolds Mississippi Gardens raised approx. $2,000.

Alyssa/Darren (Carolee) REGISTRATION

APPROVED

No district signoff needed for school waivers – this will be very helpful. All other waivers need to be signed by district 10. Basically, if you don’t live or go to school withour our boundaries, you do not play here. Concussion training was a learning for registration this year. Hopefully will be easier next season. Coaches all need to be done with trainings etc by Dec 31st to not be redlined. Have a few in jeopardy. Alyssa and Darrin are discussing whether they will return as directors next year.

Becky/Penny (Debbie) MANAGER COORDINATORS

House House managers were set by Thanksgiving. Everything is moving along BAU

Travel Bantam AA never took pics – they were waiting for a jersey to be finished and then they never scheduled.

Dave Brown (Jordan) CLINICS

No updates

(Debbie) COACHES SELECTION

No updates

Justin/Brian (Jeff) EQUIPMENT

Looks like we have gone through 500 pucks already this year. Need to figure out where they are all going. Also need some new goalie gear. Jordan may have some contacts/ideas/ Also will be looking at options for new traveling jerseys at some point as they are beat up and have number/size issues.

Ross (Jason C) ICE SCHEDULER

We have ice for sale on our website.

Joe PLAYER DEVELOPMENT No udpates.

Greg L (Joe) RECRUITMENT

Junior Rebels is going great – 28 skaters signed up.

Alyssa (Debbie) SAFETY

Non- rostered can help and be “puck-pushers” but cannot be on the bench. They do need to do safesport and a back ground check.

Jeff (Brad) SKATE

Jeff will organize again this year, but then looking for a replacement for the next season.

APPROVED

Andrea W/Andrea R (Brad) MITE JAMBOREE

17 committee members. Preliminary schedule done – Jr Rebels will play on Saturday. Website is up to date. Goldy is scheduled to appear. Thinking about a silent auction – each team does a basket.

Debbie PARENT RELIEF NIGHT

No updates

Tom (Jason) TEAM PHOTOS

No updates

Carolee BY-LAWS/HANDBOOK

Waiting on Nate to review handbook.

5) OLD BUSINESS - none

6) NEW BUSINESS Try goalie for free will be limited to 20 players. Should be only those really interested in it. Target Mite C and above and Squirt/10U. Will be January 28th from 12:15 – 1:15.

7) ANNOUNCEMENTS Champlin Park Boys Hockey Youth Night – 12/21 includes a food drive 340 bears were donated at the Teddy Bear Toss. They will go to Children’s hospitals. Volunteer hours – the board voted to lift the 5 hour in concession maximum due to having issues with teams being able to fulfill their “mandatory” high school games.

8) ADJOURNMENT Nate to call time – 8:47 pm

APPROVED

STATE OF MINNESOTA MINNESOTA GAMBLING CONTROL BOARD

BY ITS COMPLIANCE REVIEW GROUP In the Matter of the Lawful Gambling CONSENT ORDER License of Champlin Park Youth Hockey Association License No. 04865

TO: MARY MAGNUSON, ESQUIRE JACOBSON LAW GROUP 180 EAST FIFTH STREET, SUITE 940 ST. PAUL, MN 55101

1. Pursuant to Minn. Stat. § 349.151 (2016), the Gambling Control Board (hereinafter “Board”) is responsible for

enforcement of the state lawful gambling laws.

2. The Compliance Review Group of the Gambling Control Board (hereinafter “CRG”), on behalf of the Board, has

authority to investigate alleged violations of the lawful gambling laws, commence formal disciplinary

proceedings, and issue Consent Orders pursuant to Minn. R. 7865.0210 (2015).

3. Champlin Park Youth Hockey Association, (hereinafter “Respondent”) is licensed to conduct lawful gambling,

license number 04865, and is subject to the enforcement authority of the CRG and the Board.

4. Pursuant to a Notice of Conference, Mary Magnuson, Esquire, Nathan Stulc, Leanne Girard, Jashan Eison, Jason

Dvorak, and Bob Mattson, appeared on behalf of Respondent before the CRG on December 4, 2017. Respondent

was provided a copy of the Compliance Review Group Preconference Memorandum detailing the alleged

violations and provided an opportunity to respond.

5. The CRG is prepared to commence a disciplinary proceeding against Respondent based on the following

allegations:

a. Respondent failed to maintain internal controls sufficient to protect the integrity of its lawful gambling in violation of Minn. R. 7861.0320, subp. 1 (2015).

b. Respondent failed to maintain records that account for its assets, liabilities and fund balance in violation of Minn. Stat. § 349.19, subd. 9a. (2016), and Minn. R. 7861.0320, subp. 18 (2015).

c. Respondent failed to make deposits of gambling receipts within four business days of the close of the game in violation of Minn. Stat. § 349.19, subd. 2 (2016).

d. Respondent failed to deposit gambling receipts into the gambling bank account, in violation of Minn. Stat. § 349.19, subd. 2 (2016).

e. Respondent filed false and inaccurate information with the Department of Revenue and the Gambling Control Board in violation of Minn. Stat, §§ 349.155, subd. 4(3) and 349.19, subd. 5 (2016).

f. Respondent failed to submit changes in its application within 10 days of the change to the Gambling Control Board in violation of Minn. R. 7861.0220, subp. 5.

g. Respondent conducted lawful gambling without the sufficient supervision of a licensed gambling manager in violation of Minn. Stat. § 349.167, subd. 1 (2016), and Minn. R. 7861.0230, subp. 8 (2015).

6. Respondent admits to the above allegations.

7. Respondent has agreed to informal disposition of this matter without a hearing as provided under Minn. Stat. §

14.59 (2016) and Minn. R. 1400.5900 (2015). This Consent Order is issued solely in settlement of an

enforcement action on behalf of the Board upon the violations alleged herein. This Consent Order shall not limit

APPROVED

the Board, the CRG, or the Director regarding any other allegations should they arise. This Consent Order is

public data pursuant to Minnesota Statutes Chapter 13.

8. This Consent Order shall not limit any other governmental officer, agency, or entity from taking whatever action

upon the allegations herein it deems appropriate.

9. A violation of the terms of this Consent Order shall be grounds for the imposition of disciplinary sanctions

against Respondent pursuant to Minn. Stat. §§ 349.155, subd. 4 and 349.1641 (2016) and Minn. R. 7865.0210,

7865.0220, 7865.0230, and 7865.0240 (2015) in the same manner as if such violations constituted a violation

of Board rule or other law. A failure to comply with the terms of this Consent Order shall be grounds for an

action to enforce the Consent Order pursuant to the procedures set forth in Minn. Stat. § 349.152, subd. 3

(2016).

NOW, THEREFORE, IT IS HEREBY ORDERED:

10. Beginning on February 1, 2018, Respondent’s lawful gambling license shall be suspended for a period of

thirty (30) days. Respondent shall not conduct lawful gambling at any of its sites during the suspension.

11. Within thirty (30) days of the signing of the Consent to Entry of Order, Respondent shall pay to the Board a

civil penalty of $20,000.00.

12. Within thirty (30) days of the signing of the Consent to Entry of Order, Respondent shall reimburse its

gambling account in the amount of $2,112.00 which constitutes missing receipts.

13. Within thirty (30) days of the signing of the Consent to Entry of Order, Respondent shall file a Corrective

Action Plan satisfactory to the Director. The plan must describe practices to prevent each alleged violation

in paragraph 5 of this Consent Order. The plan also must include the establishment of a Gambling Oversight

Committee with at least three members listing the individuals and their responsibilities. Respondent will

report any changes of members of the Gambling Oversight Committee to the Director within ten (10) days of

the change.

14. The civil penalty and reimbursement required by this Consent Order shall not be paid out of gross receipts

from lawful gambling. Within sixty (60) days of signing the Consent to Entry of Order, Respondent shall

submit to the Director of the Board documentation establishing that no part of the funds used to pay the

civil penalty and reimbursement has its original source in receipts derived from lawful gambling activity.

15. Within one (1) year of signing the Consent to Entry of Order, the Gambling Control Board staff will perform

a compliance review focused specifically on the allegations alleged herein. If, at the time of this compliance

review, Respondent has not corrected the violations alleged herein, Respondent’s lawful gambling license

shall be automatically revoked without hearing at the sole discretion of the Director for a period of two (2)

years.

16. If any of the same or similar violations listed in ¶ 5 of this Consent Order occur within the next five (5)

years, Respondent’s license shall be automatically revoked for a period of two (2) years without hearing at

the sole discretion of the Director.

17. If Respondent does not complete the terms in paragraph 10 - 14 of this Consent Order within the prescribed

time periods set forth herein, Respondent’s license shall be automatically suspended without hearing at the

APPROVED

sole discretion of the Director and shall remain suspended, unless and until the Director, at his sole

discretion and without hearing, finds that the Respondent has completed the requirements. During any

suspension Respondent shall cease all lawful gambling activity.

18. If this Consent Order contains a suspension, and the requirements have not been met during the period of

the suspension, the suspension shall continue, at the sole discretion of the Director without hearing until the

requirements are met.

19. If the lawful gambling license of Respondent is suspended at the sole discretion of the Director for more

than ninety (90) days, Respondent’s lawful gambling license will automatically and without hearing be

permanently revoked. If Respondent’s lawful gambling license is revoked under this provision, Respondent

shall not be eligible to apply for a new lawful gambling license for a period of two years.

20. During any period of suspension imposed by this Consent Order, Respondent shall remain obligated to file

the monthly gambling tax returns, schedules, and reports required under Minn. Stat. § 349.19, subd. 5 and

Minn. R. 7861.0320, subpts. 7&8 (2015) and otherwise to comply with all applicable statutory and rule

provisions governing lawful gambling.

Dated: ____________________

MINNESOTA GAMBLING CONTROL BOARD By: ___________________________________ Norman Pint Chair Compliance Review Group Gambling Control Board Suite 300 South 1711 West County Road B Roseville, MN 55113 Telephone (651) 539-1900

APPROVED

CONSENT TO ENTRY OF ORDER

The undersigned, on behalf of and as duly authorized representatives of the Champlin Park Youth Hockey Association, state that they have read the forgoing Consent Order; that they know and fully understand its contents and effect; that they have been advised of their right to a hearing in this matter; that they have been represented by legal counsel in this matter, or have been advised of their right to be represented by legal counsel; and that they consent to the entry of this Order by the Board. It is further understood that this Consent Order constitutes the entire settlement agreement between the parties, there being no other promises or agreements, either expressed or implied.

Champlin Park Youth Hockey Association By: ____________________________________

Its: ____________________________________

By: ____________________________________

Its: ____________________________________

STATE OF MINNESOTA ) )ss. COUNTY OF __________ ) The foregoing instrument was acknowledged before me this ______ day of ________, 2017. ______________________________________ Notary Public

APPROVED