NAPA COUNTY LIBRARY COMMISSION January 4, 2018

5:00 p.m. Napa County Library

580 Coombs St., Napa CA 94559 AGENDA Any member of the audience desiring to address the Commission on a matter on the agenda please proceed to the rostrum and, after receiving recognition from the Chair, give your name and your comments or questions. In order that all interested parties have an opportunity to speak, please be brief and limit your comments to the specific subject under discussion. Time limitations shall be at the discretion of the Chair or Commission, and has been set at 3 minutes per speaker. 1. Call to Order: Roll Call

2. Adoption of Agenda Order

3. Approval of the minutes

a. The Library Commission secretary requests approval of the minutes of the meeting of November 2, 2017 (Members Patti Krueger, Scott Owens, Jr., Jean DeLuca, Pastor José Díaz and Vanessa Chen were present) Excused absence: Richard Pastcan M.D. Absent Stacy Barrett

4. Public Comment

In this time period, anyone may address the Library Commission regarding any subject over which the Commission has jurisdiction but which is not on today's posted agenda. In order to provide all interested parties an opportunity to speak, time limitations shall be at the discretion of the Chair. As required by Government Code, no action or discussion will be undertaken on any item raised during this Public Comment period. 5. Old Business

a. Report from Assistant Director Halstead on library statistics

1. Staff report 2. Public comment

6. New Business

a. Website overview

1. Staff report 2. Public comment

b. Report from Director Kreimeier and possible action to select one new jury member for the Art in the Library selection committee

LIBRARY COMMISSIONERS

Appointed by

Patricia Krueger , Chair City of American Canyon Jean DeLuca, Vice Chair City of Calistoga Scott Owens, Jr. Town of Yountville Stacy Barrett City of Napa Richard Pastcan M.D. City of Napa Pastor José Díaz Napa County Sarita Lopez Napa County Halley Lauer Napa County Vanessa Chen Teen representative LIBRARY DIRECTOR Danis Kreimeier SENIOR OFFICE ASSISTANT Teresa Abeyta

1. Staff report 2. Public comment 3. Vote on the item

c. Budget report from Library Analyst 1. Staff report 2. Public comment

7. Library Director’s comments and announcements

8. Legislation

9. Commissioners’ Comments

10. Agenda building

11. Set date, time and place of the next meeting:

Thursday March 1, 2018 5:00 p.m. Napa County Library 580 Coombs St. Napa, CA 94559

11. Adjournment

If requested, the agenda and documents in the agenda packet shall be made available in appropriate alternative formats to persons with a disability. Requests for disability related modifications or accommodations, aids or services may be made to the Library Business Office no less than 72 hours prior to the meeting date by calling (707) 253-4242.

Note: Agenda closes at 5:00 p.m. on Friday 10 days preceding the Commission Meeting. Support materials for the agenda are available for review at the Napa County Library headquarters, 580 Coombs Street, Napa, CA 94559, and all branch libraries. Telephone: (707) 253-4242. FAX (707) 253-4615.

NAPA COUNTY LIBRARY COMMISSION MEETING MINUTES

November 2, 2017 Draft summary of proceedings

CALL TO ORDER; ROLL CALL The Library Commission of the County of Napa met on Thursday, November 2, 2017. The meeting was called to order at 5:34 p.m. at the Napa County Library with the following commissioners present: Chairman Patricia Krueger, Vice Chair Jean DeLuca, Commissioners Scott Owens, Jr., and Pastor José Díaz; Teen Representative Vanessa Chen was present. Commissioner Richard Pastcan M.D. was excused and Commissioner Stacy Barrett was absent. The meeting was called to order by Chairman Patricia Krueger. ADOPTION OF THE AGENDA ORDER: Motion moved by Commissioner Owens and seconded by Commissioner Díaz to accept the agenda order as presented. Motion passed 4-0, with Patricia Krueger, Jean DeLuca, Scott Owens, and Pastor José Díaz voting yes. APPROVAL OF THE MINUTES:

a. The Chairman requests approval of the minutes from the meeting of July 13, 2017. (Members Patricia Krueger, Scott Owens, Jean Deluca and Mari Martinez were present)

Motion moved by Commissioner Krueger and seconded by Commissioner DeLuca to approve the minutes. Motion passed 3-0; Pastor Díaz abstained and Mari Martinez is no longer a Commission member.

b. Due to the lack of a quorum, there are no minutes to approve for the September 7, 2017 meeting.

c. The Chairman requests approval of the minutes from the special meeting of September 15, 2017. (Members Patricia Krueger, Scott Owens, Jean DeLuca and Pastor Díaz were present)

Motion moved by Commissioner DeLuca and seconded by Commissioner Díaz to approve the minutes. Motion passed 4-0. PUBLIC COMMENT: Mr. Louis Urena and Mr. Yovanni DeAnda spoke during public comment. A letter written by Mr. Tim Bringman was distributed. OLD BUSINESS: None NEW BUSINESS:

a. Report from Assistant Library Director Halstead on updating monthly statistics, how they are input and displayed.

The Assistant Director reported that in addition to the original statistics spreadsheet, new color charts are now available for viewing circulation and visitation statistics. The color charts are available individually for each

library, and combined for a total statistics chart as well. The new charts are visually enticing and give a clearer view. The Assistant Director also reported that new counting machines are located at the American Canyon, Yountville and main library. A new counting machine is being installed at the Calistoga library very soon. A discussion was held on the accuracy of past and current statistics. The new counters utilize a camera instead of a beam for counting. The library is working diligently with the vendor to report consistent accurate information.

b. Report from the Assistant Library Director on the Napa County Library’s response to the fire The Assistant Director reported that all libraries were open during the fire except the Calistoga Library due to the evacuation order. The libraries were information hubs for the latest fire-related information. Libraries saw a significant increase in Wi-Fi usage. The library is working with patrons affected by the fire.

c. Report from Assistant Library Director Halstead on non-traditional library items for the collection.

The Assistant Director reported that bird-watching bags are in development for the library collection. Due to the time constraints, this item will be added to the next meeting agenda.

d. Report from Deputy County Counsel Altman on the Library Commission bylaws and information about the next Napa County AB1234 Training.

Deputy Counsel Altman reported that after reviewing the Library Commission bylaws she recommends amending the bylaws for holding a special meeting and defining excused absences. This item will be added to the next meeting agenda. At this time, AB 1234 training is not scheduled to be held by the County. The training is available to take online.

e. Report from the Ad Hoc committee that reviewed new Library Commissioner applications

Ad Hoc committee members consisted of Library Director Kreimeier, Commissioners Krueger and Owens. Commissioners reported that there were many qualified applicants, but the personal statements made the difference in the selection. Two applicants were recommended and the information was forwarded to the Board of Supervisors. It is hoped that the two empty positions will be filled by the January 2018 meeting. LIBRARY DIRECTOR’S COMMENTS AND ANNOUNCEMENTS: Assistant Director Halstead reported that the Napa County Library and the Napa Valley Unified School have created a partnership to provide students in grades K-12 access to public library resources using their student ID number. The Napa County Library is the first library in the state to offer this service. LEGISLATION: None COMMISSIONES’ COMMENTS: Commissioners commended the community and the library for their response to the fire. Commissioner Owens noted that the Friends of the Yountville library are supporting the STEM program. AGENDA BUILDING:

• Assistant Director Halstead will give a follow-up report on statistics, including the downturn in

numbers. • Assistant Director Halstead will report on non-traditional items in the library collection.

SET DATE, TIME, AND PLACE OF NEXT MEETING: The next Library Commission meeting is January 4, 2018 at the Napa County Library at 5:00 p.m. ADJOURN: Motion moved by Commissioner DeLuca and seconded by Commissioner Owens to adjourn the meeting at 6:47 p.m. Motion passed 4-0. Teresa Abeyta Senior Office Assistant

6. b

Art in the Library New jury committee member The jury committee is comprised of area artists, interested members of the community, a Library Commissioner and the Art in the Library coordinator, Ms. Stephnia Pramuk. This year there is an opening for a new member to serve a two-year term. The Art in the Library coordinator recommends Ms. Jean Cullinane, a local artist who was once an Art in the Library exhibitor. Committee members returning for their second year are: Betty Malmgren, Janice Peterson and Library Commissioner Patti Krueger. Each month the Napa County Library exhibits art work by a different artist. A monthly reception is held and guests are invited to meet the artist and discuss his/her work. The program is a juried competition with artists competing in various media. A call for artists takes place each winter. The work is reviewed and judged annually in the spring. Finalists exhibit their work for a period of one month.

H:\!-SHARED\CMTCMS\!CMTE FILE_JULY 2010 to CURRENT\LIBRARY COMMISSION\LISTS\Napa County Library Commission November 2017.docx

NAPA COUNTY LIBRARY COMMISSION 3-Year Term

Name (District) Representing Date of Appointment Term Expires

Halley C. Lauer County of Napa First term (partial) 11-21-17 to 01-31-2018 Second term

1-31-2018

Sarita Lopez County of Napa First term (partial) 11-21-17 to 01-31-2019 Second Term

1-31-2019

Jose Diaz (4) County of Napa First term (partial) 7-11-17 to 1-31-20 Second term

1-31-2020

Patricia Krueger (5) City of American Canyon

First term (partial) 4-7-15 to 1-31-17 Second term (full) 2-1-17 to 1-31-2020

1-31-2020

Richard Pastcan (5) City of Napa First term (partial) 5-16-17 to 1-31-20 Second term

1-31-2020

Scott J. Owens Jr (3) Town of Yountville First term (partial) 7-22-14 to 1-31-15 Second term (full) 2-10-15 to 1-31-2018

1-31-2018

Stacy Barrett (1) City of Napa First term (full) 1-22-15 to 1-31-2018 Second term

1-31-2018

Jean DeLuca (3) City of Calistoga First term (full) 3-8-16 to 1-31-2019 Second term

1-31-2019

The County Library Commission consists of eight members (3) to be appointed by the Board of Supervisors, (2) to be appointed by the Napa City Council, (1) to be appointed by the Calistoga City Council and (1) to be appointed by the Town of Yountville and (1) to be appointed by the City of American Canyon. All members are public-at-large representatives; no specialized or professional background is required. On January 19, 1993, the Board of Supervisors increased the membership of the County Library Commission to eight members to include the City of American Canyon. On April 16, 2013, the Board of Supervisors approved Resolution 2013-30 of the Library Commission bylaws extending the terms of commissioners to begin Feb 1. Each member shall serve a three year term and no more than two full terms with each term beginning on February 1st. A partial term is considered eighteen (18) months or less. Commissioners filling a vacancy may serve two full terms in addition to a partial term, if the partial term is less than eighteen (18) months in duration. A member whose appointment has expired may continue to serve until a new appointment is made by the appropriate authority. On February 10, 2015, the Board of Supervisors approved Resolution 2015-09 of the Library Commission bylaws amending the bylaws in order to change the meeting day to the first Thursday of every other month and elect the Chair and Vice Chair at the Commission's regular March meeting Meets 1st Thursday of every other month, 5:00 p.m., Napa County Library Commission Contact and Liaison: Teresa Abeyta (Liaison for County of Napa representatives only) Napa County Library (707) 253-4241

Napa County Library Commission

2018 Meeting Schedule

Library Commission meetings are held on the first Thursday every other month at the Napa Main Library Community Meeting Room, American Canyon Branch, Calistoga Branch, and the Yountville Branch. See the schedule below for the date and location of the monthly meetings (unless otherwise specified.)

Meeting Location and Time

Thursday January 4, 2018 Napa 5:00 p.m.

Thursday March 1, 2018 Napa 5:00 p.m.

Thursday May 3, 2018 American Canyon 5:00 p.m.

Thursday July 12, 2018 (second Thursday (second

(second Thursday of the month) Calistoga 4:00 p.m.

Thursday September 6, 2018 Yountville 5:00 p.m.

Thursday November 8, 2018 (second Thursday of

(second Thursday of the month)

Napa 5:00 p.m.