application instructions file · web viewall applicants must read and understand the recycling and...

Recycling and Illegal Dumping Grant Application FormNew MexicoEnvironment DepartmentSolid Waste Bureau

2015-2016

2

ContentsApplication Instructions....................................................................................................3RAID Grant Application Form............................................................................................4

Contact Person..............................................................................................................4Type of Organization.....................................................................................................4Project Team.................................................................................................................4Project Description (100 Total Points)...........................................................................5Long-Term Planning (75 Total Points)..........................................................................10Sustainability (25 points).............................................................................................11Partnerships (50 Total Points).....................................................................................12Financial Aspects of Proposal (75 Total Points)...........................................................13

Budget Proposal (25 points)...........................................................................................13Litigation, Liabilities, and Land Information....................................................................16Certifications..................................................................................................................17

Authorized Agent.........................................................................................................17Responsible Financial Officer.......................................................................................17

New Mexico Recycling and Illegal Dumping Alliance ▪ RAID Grant Application

3

Application Instructions All applicants must read and understand the Recycling and Illegal

Dumping Grant Fund Application Instruction booklet. To be considered for a grant, an applicant must complete the entire form,

answer all narrative questions, and note any attachments. If a question is not applicable, note "N/A" in the appropriate location. Do not leave any question blank.

Clearly describe your grant project. Provide enough narrative details so committee members may fully understand what you plan to use the funds for, or what you plan to accomplish if you are awarded a grant. In past grant cycles, several applicants did not receive funding because the description of what the funding would be used for was confusing or unclear.

To be considered for additional funding you must provide an itemized budget for committee members to consider for partial or possible full funding. Additionally, if you itemize task costs, if a grant is withdrawn from another applicant, you may be allowed to amend your contract to receive additional funds for those tasks that were not funded. The committee is not able to make decisions based on lump sums provided in a budget. If possible, attach a budget estimate from a consultant or contractor to support your application.

Grant Submittal Checklist

Signed Application

For Illegal Dumping Applications, include photos is applicable

Locally-adopted resolutions, ordinances or plans (if available)

Letters of Support or MOUs

Equipment Quotes and Photos to Support Budget Proposal

Consultant or Contractor Quote to Support Budget (if applicable)


4

RAID Grant Application Form

Organization Name

Click here to enter text.Date

Choose date.Project Title

Click here to enter text.Total Amount Requested

Contact PersonName

Click here to enter text.

Position

Click here to enter text.Address


State

Zip

Email


Phone


Type of Organization Municipality Land Grant Community

County Cooperative Association (See Definition in Grant Instructions)

Nation, Pueblo, or Tribe Solid Waste Authority

Project TeamRole Name Organization

Project Leader

Click here to enter text. Click here to enter text.

Team Members

Click here to enter text. Click here to enter text.Click here to enter text. Click here to enter text.Click here to enter text. Click here to enter text.Click here to enter text. Click here to enter text.Click here to enter text. Click here to enter text.


5

Project Description (100 Total Points)Please respond to the following bullets:

Clearly and briefly state what the goal(s) of this project are and what tasks are needed to accomplish these goals.

Describe the project location, specific equipment/supplies needed and plans for project implementation. Include relevant information on safety, contamination avoidance, educational efforts, transportation needs and efficiency planning tactics involved.

Describe how materials collected in this project will be managed, including preparation for end-markets or local uses, if relevant.

Describe existing related programs, activities and services in your community, outlining your entity’s role in these activities.

How does this project expand on or complement existing services?

400 word maximum


6


Do 95% or more of the materials in this project come from sources in New Mexico?

Yes No

Has your entity received RAID grant funds in the past? Please refer to the grant website to see a list of past funded entities. 20 points are awarded to new applicants that have not yet received funding from this program.

Yes No

If your entity has received grant funding from the RAID program, please describe your past performance, e.g. were all monies spent, project successfully completed on time, submitted reports as required, etc. Up to 20 points are awarded in regard to successful past performance on RAID grant projects.


7

100 word maximum



8

For scrap tire and illegal dumping clean-ups only: Answer each of the following questions for each site or stockpile that will be abated through this proposal. This section must be completed for all abatement projects including stockpiles at landfills and other registered or permitted facilities.

How many sites are you proposing to clean up? You will need to fill out that number of “For Abatement

Click here to enter the number.

Attach at least one and no more than three photos of each site.

Name of site Click here to enter text.Location and/or physical address Click here to enter text.

Name of property owner (if known) Click here to enter text.Number of scrap tires or estimated cubic yards of MSW at the site


Length of time the illegal dump site or stockpile has been in existence


Population within a five-mile radius of the site Click here to enter text.Schools, hospitals, businesses, and industries within a five-mile radius of the site


Distance to the nearest river, stream, and/or arroyo Click here to enter text.What fire hazard or vector problems does the site pose?


Is the site active, and if so, is it still growing? Click here to enter text.Is there pending litigation or other contingent liabilities that have a bearing on this project or application?


Has a Notice of Violation or other enforcement action been taken? If so, please attach a copy to this application.


If your community is awarded a RAID grant to abate this site, will you prepare a resolution in accordance with section 3-18-5 NMSA 1978 authorizing your community to abate the site and to file a lien against the property for the abatement cost if the owner, occupant or agent in charge of the property fails to abate the site?


Project Work Plan

Describe what actions you will take to achieve the stated goals. The quality of the work plan is not determined by the number of goals or


9

actions, but the ability of your community to achieve them within the grant funding time period.

Describe how you will know if you have succeeded (performance measures).

Goal Action/Task to Accomplish Goal

Performance Measure

Target Date

Responsibility



Click here to enter text. Click here to enter






















Long-Term Planning (75 Total Points)


10

Please consider the following questions in describing the long-term planning that provides guidance in the development of this proposed project:

Planning (25 points for long-term planning and 25 points for attaching adopted strategic plans, ordinances or resolutions)

Outline specific goals or targets of your community/entity in regard to recycling, diversion, illegal dumping prevention and abatement, or scrap tire management (whether these goals have been formally adopted or not).

Describe how your community/entity plans to achieve those goals. Please attach any ordinances, resolutions or plans that have been formally

adopted by your entity (Up to 25 points are awarded for having these forms of planning in place and attached)

200 word maximum



11

Sustainability (25 points) How will this project succeed and continue after grant funds are

expended? Do fees cover solid waste and recycling program costs? For recycling projects: How has the applicant developed a recycling

program budget that ensures all program costs are included (education/outreach, collection services, transportation, equipment, staffing, etc.) so that the program is viable and successful into the future?

For illegal dumping projects, describe prevention tactics that will be implemented as part of this project to prevent future dumping at the cleaned-up location(s)

For tire projects, discuss how your entity has set appropriate tire recycling/disposal fees and ensures that those monies are used for the tire management program.

150 word maximum


Has your entity reviewed existing service costs and ensured that fees collected for services are satisfactorily set to cover operational solid waste and recycling costs?

Yes No


12

Partnerships (50 Total Points)Please consider the following questions in describing partners involved in the proposed project:

Describe all partners involved in this project and what their roles will be during the project and after.

Have new partnerships been formed as a result of this project proposal? Please attach Letters of Support from partner entities, as well as any

MOUs between partners.

150 word maximum



13

Financial Aspects of Proposal (75 Total Points)Budget Proposal (25 points)

Goal #

Expense item* Grant application amount

Applicant contribution

Totals

In-kind Cash

Click here to enter text. Click here to enter text. Click here to enter text. Click here to enter text. Click here to enter text. Click here to enter text. Click here to enter text. Click here to enter text. Click here to enter text. Click here to enter text.

Totals *Equipment or supplies proposed for purchase MUST be documented with a quotation, estimate or public price list and photographs attached to this budget proposal. Quotes from consultants or contractors must also be attached if possible.

**In-kind and cash match contribution from the applicant is not required. Contributions provided by the entity are appreciated.

Budget Support Documentation (25 points)Up to 25 points will be awarded for providing quotes for proposed equipment and major supplies. Attach quote sheet, estimate, public pricing list, online pricing may serve as proper documentation. Photos and/or specifications of proposed equipment are recommended as well. If contractors or consultant costs are part of the budget, including a quote is helpful if possible. Please describe which documents are attached.

50 word maximum


Full Cost Accounting (10 points)


14

Full Cost Accounting in regard to solid waste and recycling management includes factoring in three major types of cost: up-front, operating, and back-end costs. According to the US EPA, solid waste management can entail significant expenditures both before and after the operating life of management facilities; thus, focusing solely on the use of current financial resources misrepresents the costs of Municipal Solid Waste management and can be misleading.

Describe how your entity factors in initial up-front investments needed to run solid waste/recycling programs and facilities when looking at cost of service and benefits of diversion (e.g. education and outreach, land acquisition, permitting and building construction/modification).

Describe how your entity factors in operating costs needed for running solid waste/recycling programs and facilities to include operations and maintenance, capital costs, debt service and unexpected costs.

Describe how your entity represents back-end costs of running solid waste/recycling programs and facilities including costs to wrap up operations and take proper care of landfills and other MSW facilities at the end of their useful lives. Costs may include site closure, building/equipment decommissioning, post-closure care, and retirement/health benefits of current employees.

Has your entity included full cost accounting concepts in cost-of-service analysis?

150 word maximum



15

Cost Benefit of Project (15 points)For tire projects only:

Divide the NMED grant funds requested by the number of passenger tire equivalents (PTE) that are to be abated / transported / processed / used in the project.

For purchase of ground or crumb rubber, assume that each PTE produces 15 pounds of product.

For processing equipment purchases only, divide the NMED grant funds requested by the number of PTEs processed in 5 years. Applicants should attempt to achieve as low a cost per tire as possible.

The answer to this should be a number. Show your calculations.

Calculations:Click here to enter text.

Cost per tire:


16

Litigation, Liabilities, and Land InformationIs there pending litigation or other contingent liabilities that have a bearing on this project or application (i.e. need Army Corps of Engineer’s approval, need other NMED or other agency permits to proceed)?

Yes (Please explain below) No


Is the project on State, BLM or other lands not owned by the applicant?

Yes (Please explain below) No


Have all parcels of land and rights-of-way necessary for completion of this project been purchased, leased, or otherwise acquired by the applicant?

Yes No (Please explain below)


Has ownership of the property been verified?

Yes No (Please explain below)


CertificationsNew Mexico Recycling and Illegal Dumping Alliance ▪ RAID Grant Application

17

Authorized AgentI, the undersigned, do hereby certify that I am an authorized agent of the applicant. (Authorized agent must be a mayor; city or county manager; chairman of a county commission; director of a solid waste authority; governor of a pueblo, tribe or nation; or chairman or executive director of a cooperative association.)

I, the undersigned, do hereby certify that I or my staff has read and understand the application requirements, and the conditions contained herein that we must comply with if a grant is awarded.

If a grant is awarded as a result of this application, we will comply with all applicable local, state, and federal regulations and requirements. To the best of my knowledge and belief, the information contained in this application is accurate and complete.

Signature of Authorized Agent Title of Authorized Agent

Click here to enter text.Printed Name of Authorized Agent


Date

Click here to enter a date.

Responsible Financial OfficerI, the undersigned, do hereby certify that I am the responsible financial officer for this grant. I also affirm that I have been provided a completed copy of this application.

I, the undersigned, do also affirm that in the event of issuance of a grant award contract, I understand the quarterly reporting requirement and that timely submission of invoices and supporting documentation for reimbursement is necessary, or we may forfeit payment for late or incomplete invoices.

Signature of Responsible Financial Officer Title of Responsible Financial Officer

Printed Name of Responsible Financial Officer

Date

Click here to enter a date.


application instructions file · web viewall applicants must read and understand the recycling and...

Documents