appli ation hand ook · applying for participation in the certified literate community program...

APPLICATION HANDBOOK CERTIFIED LITERATE COMMUNITY PROGRAM

Georgia Communities in Partnership with the Georgia CLCP Professional

Association, Technical College System of Georgia, and Office of Adult

Education

TABLE OF CONTENTS

Introduction ______________________________________________________________________________________ i

CLCP Mission and Goals _________________________________________________________________________ ii

Sample Application Packet _________________________________________________________________ 1–52

Application Cover Sheet______________________________________________________________________ 1

Application Form ____________________________________________________________________________ 2

Table of Contents _____________________________________________________________________________ 3

Introduction __________________________________________________________________________________ 4

Criterion One _________________________________________________________________________________ 5

Sample Organizing Members List ________________________________________________________ 6

Sample Bylaws _____________________________________________________________________________ 7

Criterion Two _______________________________________________________________________________ 13

Sample Governing Body List ____________________________________________________________ 14

Criterion Three _____________________________________________________________________________ 15

Criterion Four _______________________________________________________________________________ 16

Sample Surveys __________________________________________________________________________ 17

Criterion Five _______________________________________________________________________________ 26

Sample Plans _____________________________________________________________________________ 27

Criterion Six _________________________________________________________________________________ 41

Sample Measurement Standards _______________________________________________________ 42

Sample Report Forms ___________________________________________________________________ 43

Criterion Seven _____________________________________________________________________________ 45

Sample Resolution _______________________________________________________________________ 46

Criterion Eight ______________________________________________________________________________ 47

Sample Budgets __________________________________________________________________________ 48

Sample Director Job Description _____________________________________________________________ 51

INTRODUCTION

i

Applying for participation in the Certified Literate Community Program (CLCP) is a

rigorous and multi-faceted process. After receiving several requests for a model

application, the Technical College System of Georgia developed this handbook as a guide

for communities seeking to participate in CLCP.

This handbook is modeled on several applications submitted by communities now

participating in the Certified Literate Community Program. The sample text and

documents for each Criterion were compiled from these applications. Many communities

use different organizational structures (commission, council, board, alliance, committee,

etc.), officers (chair, president, etc.), and staff positions (administrator, coordinator,

director, etc.). As a result, the samples in this handbook are not consistent in their use of

these terms. Other terms throughout the handbook may be used inconsistently for the

same reason. New applicants will, of course, use appropriate terms consistently when

their organizational structure and details have been determined.

This handbook is intended to assist a community in two ways: first, by serving as a guide

in determining the expectations of the TCSG State Board for certifying a Participant

community, and second, by providing initial information and ideas to a community

planning to join this literacy initiative.

A firm tenet of the Certified Literate Community Program is that each community in the

state is unique in its combination of literacy needs, resources to meet those needs,

demographics, and structure. The manner in which a community organizes to meet the

challenging mission and goals of this program can and should be as distinctive as the

community. You are invited to use this information to its best advantage—modify it, adapt

it, or develop something new. Be as creative and your needs demand and resources allow.

Please do not hesitate to seek further assistance in regard to meeting any of these criteria.

Contact the Certified Literate Community Program office at 404-679-5256 or

[email protected].

(NOTE: Additional suggestions, explanations, and clarifications will appear throughout the

handbook in italicized notes, as shown here.)

CLCP MISSION STATEMENT AND GOALS

ii

OUR MISSION

The mission of the Certified Literate Community Program is to mobilize every resource

available to a community into a literacy campaign that functions within state certification

guidelines and will result in a literate community.

OUR GOALS

To secure the commitment of all leading public and private community

organizations to the literacy campaign.

To create and sustain public demand for a literate community.

To achieve new enrollment annually and retain existing enrollment to the extent

necessary to achieve the designation, Certified Literate Community.

To assess and document progress and to recognize publicly the incremental

economic, social and cultural benefits of literacy skills improvements achieved

within the community.

To develop a program that is capable of being sustained for the community to

achieve and exhibit its ability to maintain the designation, Certified Literate

Community.

CLCP SAMPLE APPLICATION

SAMPLE

COVER PAGE

1

(program name)

APPLICATION

for PARTICIPATION

in the

CERTIFIED LITERATE COMMUNITY PROGRAM

(date)

(NOTE: Mission or purpose statement may be placed here.)

SAMPLE

APPLICATION FORM

2

APPLICATION FORM

Participation in the Certified Literate Community Program

Name of Community________________________________ Date of Application_____________

Brief Description of Community Boundary ___________________________________________

Literate Community Program Organization Name, Address, Telephone Number, E-Mail Address

__________________________________________________________________________________________________________________

__________________________________________________________________________________

Community Program Administrator ___________________________________________________

Application submitted by ___________________________________ ________________________________

Name Signature

Community qualifications have been reviewed by the following members of the CLCP Professional

Association Evaluation Team:

(1) _________________________________________________________________________________________

(2) _________________________________________________________________________________________

(3) _________________________________________________________________________________________

(4) _________________________________________________________________________________________

Evaluation Team Recommendation on Participant Status ( ) Yes ( ) No

Comments ________________________________________________________________________________________________

________________________________________________________________________________________________

Evaluation Team Chair Signature _____________________________ Date ________________________________

Date of Participant Certification by State Board of the Technical College System of Georgia

______________________

SAMPLE

TABLE OF CONTENTS

3

TABLE OF CONTENTS

Introduction …………………………………………………………………………………………………..…….……....4

Criterion One ………………………………………………………………………………………………………………..5

Criterion Two ………………………………………………………………………………………..………………..…..13

Criterion Three …………………………………………………………………………………………………….……..15

Criterion Four ……………………………………………………………………………………………………..………16

Criterion Five ……………………………………………………………………………...………………………………26

Criterion Six ………………………………………………………………………………………………………………..41

Criterion Seven …………………………………………………………………………………..……………………….45

Criterion Eight ………………………………………………………………………………..…………………………..47

(NOTE: Many application packets include appendix pages containing samples of organizational

meeting minutes, newspaper articles, promotional materials, and other relevant program

information.)

SAMPLE

INTRODUCTION

4

INTRODUCTION

This application contains documentation that we, the (organization name) believe verifies

our compliance with all criteria of the Certified Literate Community Program. On the pages

that follow we have stated each criterion and given an explanation of the actions we have

taken to meet that criterion.

We are now submitting this application to provide initial information to the CLCP

Professional Association Board of Directors, the evaluating body of the Certified Literate

Community Program.

_____________________________________ _________________________________________

(Board officer name and title) Signature

(NOTE: Some communities include names, positions, and signatures of all Board officers here.)

_____________________________________ _________________________________________

(Staff name and title) Signature

_________________________________________

Date

(NOTE: A more extensive introduction is appropriate.)

SAMPLE

CRITERION ONE: Summary

5

CRITERION ONE

An existing or newly created organized community group has established appropriate

plans and objectives dedicated to the accomplishment of the mission and goals of the

Certified Literate Community Program, as evidenced by written documents.

(NOTE: Outline your group’s history and describe the development of your program. Some

applications include news articles, pictures, examples of promotional literature, etc.)

This criterion is evidenced by the establishing of the (organization name) . The (group:

Commission, Council, Committee, Board,) is comprised of (number) community members from

various backgrounds. Efforts were made to select members who would be representative of

all sectors of the community. A list of the Commission members is included with the

CRITERION TWO documentation.

Prior to selection of the commission members, a (steering committee, task force) was

appointed to begin program development. A listing of these members is attached. This

committee initiated program activities and was responsible for the nomination of

community leaders to serve on the Commission. A list of the Task Force members is attached.

(NOTE: Often members of this Task Force become the Commission, Council, etc. which implements

the Program. In many communities there is no distinction between the two groups; that is, one

group performs both functions.)

The Commission is formally organized according to written by-laws to achieve the mission

and goals of the Certified Literate Community Program. It is served by a Chair, Vice Chair,

Treasurer, Secretary, Parliamentarian, and seven standing committee chairpersons. The

program is also served by a paid administrator. Duties and responsibilities of the

Commission and its officers are outlined in the Commission’s by-laws. (Attached)

(NOTE: Other documents which might be attached include Articles of Incorporation, Certificate of

Incorporation, and evidence of non-profit status. The legal status of the organization should be

very clear. Additional documents may include an organization history or narrative.

SAMPLE

CRITERION ONE: Organizing Members

6

(name of organization)


Organizing Task Force

(NOTE: If not the same as the implementing group listed in CRITERION TWO, list group member

names, addresses, phone numbers, occupations, agencies, community affiliations, etc. The

following list suggests the diversity of organization members to be included.)

Government: State legislators, county commissioners, city council members, mayors,

department heads, etc.

Business and Industry: Chambers of Commerce, owners, CEOs and other representation from

manufacturing, retail, and services, (banks, utilities, hospitals, health care providers), etc.

Professionals: Attorneys, accountants, health care professionals, realtors, etc.

Social Services: Directors and/or other representation from DFACS, PEACH Program, Health

Department, Labor Department, Housing Authority, etc.

Civic, Social, Professional Organizations: United Way, Rotary, Lions, Kiwanis, Pilot, Retired

Teachers, Bar Association, Junior League, garden clubs, fraternities, sororities, etc.

Churches: Ministers, education directors, youth directors, church school teachers, etc.

Media: Management and reporters from newspapers and radio and TV stations, etc.

Education: Boards of Education, superintendents, principals and teachers (private schools,

too), post-secondary institutions, TCSG Service Delivery Area Adult Literacy Program

Administrator, , HEAD START, Family Connection, Communities in Schools, libraries,

volunteer literacy programs, etc. All literacy service providers must be represented.

Justice system: Judges, district attorneys, probation and parole officers, police officers,

sheriff, etc.

Other interested community citizens,

(Note: When listing literacy service providers, also identify any adult students, whose participation

is strongly encouraged.)

SAMPLE

CRITERION ONE: Bylaws

7

(NOTE: These sample bylaws were adapted and used with the permission of the Athens-Clarke

County Literate Community Alliance.)

SAMPLE BY-LAWS


ARTICLE I. GENERAL

Section 1. Name. The name of the community organization is the (name of organization).

Section 2. Applicability. These by-laws provide for the governance of the (name of

organization).

Section 3. Purpose. The purpose of this organization shall be to increase the literacy levels

of the citizens of (community) in the following ways:

A. To create, establish and maintain an active continuing educational program utilizing

the Certified Literate Community Program.

B. To investigate, study, develop and implement plans to establish community literacy.

C. To promote the public interest in the development and maintenance of literate

community designation.

Section 4. Office. The principal office for the transaction of the business of the organization

shall be located in (community) at such place as may be fixed from time to time by the

Board of Directors.

ARTICLE II. BOARD OF DIRECTORS

Section 1. Functions and Definitions. The affairs of the organization shall be managed by the

governing board, which is herein referred to as the “Board of Directors” or “Board”.

Section 2. Qualification and Number. Each director shall be at least twenty-one years of age.

The original Board of Directors shall be appointed by the Chair of the Public Education

Committee of the (community) Chamber of Commerce, as the initiating entity. Therefore,

SAMPLE


8

the number of directors constituting the Board shall not be less than 12 nor more than 40,

with the exact number to be set annually be resolution of the existing Board.

(Note: Initiating Boards, Councils, Commissions, etc. are often self-identified by virtue of having

volunteered to be part of the organizing effort.)

Section 3. Election and Tenure. Initially, each director shall hold office until his or her term

expires, until his or her successor is elected and qualified, or until his or her earlier

resignation, removal from office, or death. Thereafter, a nominating committee appointed by

the Chair of the Board of Directors at regular business meeting shall nominate a slate of

directors to be voted on by the Board at the annual meeting.

Section 4. Seating of Directors. All newly-elected directors shall commence official duty as

of (date) , and serve until their term expires. There shall be three terms of office for the

initial directors, one-year, two-year and three-year. Terms of office for the initial Board shall

be determined by random draw. Thereafter, the Board shall elect new members for three-

year terms.

Section 5. Powers. The Board of Directors shall have the authority to manage the affairs and

exercise the powers and privileges as they may deem expedient for the interests of the

organization, subject to limitations and requirements of the law.

Section 6. Meetings. The Board of Directors shall meet quarterly at such time and place as

will be determined by them. An annual meeting shall serve as the time when new Board

members shall be elected. Special meetings of the Board may be called at any time by the

Chair or by any two or more directors. Notice of a special meeting, including the purpose of

the meeting shall be given to each director at least two days prior to said meeting.

Section 7. Quorum. A majority of the membership of the Board of Directors shall constitute

a quorum for the transaction of business at any meeting, but less than a quorum may adjourn

the meeting. Unless otherwise required by law, the act of a majority of the directors present

and voting at any properly convened meeting at which there is a quorum shall be deemed the

act of the Board.

Section 8. Removal. At any regular or special meeting of the Board duly called, any one or

more members of the Board may be removed by the affirmative vote of a majority of the

directors then in office.

SAMPLE


9

Section 9. Vacancies. All vacancies in the Board of Directors shall be filled by the remaining

directors, at any regular or special meeting, by the vote of the majority of the directors

present and voting. The director thus elected to fill any vacancy shall hold office until the

next annual meeting and until his/her successor is elected and qualified.

Section 10. Compensation of Directors. Directors shall receive no stated salary for their

services, but shall serve as volunteers without pay.

ARTICLE III. OFFICERS

Section 1. Selection. Officers of the organization shall be Chair, Vice-Chair, Secretary and

Treasurer. All officers must be members of the Board of Directors. A special meeting of the

newly-elected Board of Directors shall be held as soon as practical after the election of the

directors, at which time the officers for the coming year shall be elected by majority vote.

Terms of office shall be for one year (1) beginning (date) of each year and ending (date)

of the following year.

Section 2. Removal, Vacancies. Any officer of the organization may be removed from office

at any time by the Board of Directors. Any vacancy occurring in any office of the organization

may be filled by the Board.

Section 3. Chair. The Chair shall be the chief officer of the organization and shall preside at

all meetings of the Board of Directors. The Chair shall have, in his or her discretion, power

and authority to supervise all the affairs of the organization and the acts and conduct of all

the officers of the organization, and shall have such other duties as may be conferred upon

the Chair by the Board.

Section 4. Vice-Chair. The Vice-Chair shall act in the absence of the Chair and shall have all

powers, duties, and responsibilities provided for the Chair of the Board when so acting. The

Vice-Chair shall have such other duties as may be required of, or assigned to, him or her by

the Board or by the Chair.

Section 5. Secretary. It shall be the duty of the Secretary to keep a record of the proceedings

of all meetings of the Board of Directors; to notify the directors of meetings as provided by

these by-laws; and to perform such other duties as may be prescribed by the Chair, Vice-Chair,

or Board of Directors.

SAMPLE


10

Section 6. Treasurer. The Treasurer shall keep, or cause to be kept, the financial books and

records of the organization, and shall faithfully account for its funds by keeping full and

accurate records of all receipts and disbursements. He or she shall present written financial

statements of receipts and expenditures at the regular meetings of the Board of Directors,

and shall prepare a yearly financial statement of receipts and expenditures recapping the

activities during the year. He or she will serve on, and may chair, the Finance Standing

Committee.

ARTICLE IV. STAFF

Section 1. Coordinator. The Coordinator shall be a contracted employee of the organization

who shall serve at the pleasure of and be responsible to the Board of Directors; shall serve as

the chief executive officer of the organization; shall be responsible for the execution and

implementation of the policies, procedures and programs as determined by the Board; shall

serve as a resource and advisor to the Board and any committees formed by the Board; shall

maintain records and reports as necessary to maintain Participant status in the Certified

Literate Community Program; and shall serve as a representative of the organization in the

community. The Coordinator shall have the responsibility for the supervision of any paid

office staff and shall perform such duties as necessary to manage the office of the

organization.

ARTICLE V. FINANCES

Section 1. Fiscal Year. The fiscal year of the organization shall begin (date) and end (date).

Section 2. Funds. All money paid to the organization shall be received and administered by

the Board of Directors and placed in a general operating fund at a financial institution

approved by the Board.

Section 3. Disbursements. Upon approval of the general operating budget, the Treasurer is

authorized to make disbursements on accounts and expenses provided for in the budget

without further approval of the Board. Disbursements shall be by check with co-signatures

as the Board may determine.

Section 4. Budget. The Coordinator shall prepare the budget in detail with assistance from

the Executive Committee. The budget shall be approved by the Board of Directors.

SAMPLE


11

Section 5. Audit. The financial records of the organization shall be submitted to the Board

of Directors and audited annually by an independent certified public accountant. The audit

shall be available to the Board of Directors at all times in the offices of the organization.

ARTICLE VI. COMMITTEES

Section 1. Appointment of Committees. At the discretion of the Board of Directors, said

Board from time to time may elect or appoint a committee or committees as said Board may

see fit to establish. Each such committee shall have and may exercise such authority and

perform such functions as the Board may prescribe within the limitations imposed by law.

Section 2. Standing Committees. There may be the following Standing Committees which

shall be directly responsible to the Board of Directors:

a. Recruitment and Retention Committee

b. Public Relations Committee

c. Finance Committee

d. Education Committee

e. Community Assessment and Evaluation Committee

f. Government Relations Committee

g. Resources Committee

The Standing Committee Chairpersons shall be members of the Board of Directors.

Section 3. Executive Committee. The Executive Committee shall consist of the chairpersons

of the standing committees and the Officers of the Board of Directors. In the event the Board

creates other standing committees, the chairpersons of said committees shall also serve on

the Executive Committee. The Executive Committee shall meet monthly and shall have all

the powers of the Board of Directors during the intervals between Board meetings, subject

always to ratification by the Board of Directors.

ARTICLE VII. PROCEDURES

Section 1. Use of Funds. The organization shall use its funds only to accomplish the purpose

and objectives specified in these by-laws.

SAMPLE


12

Section 2. Notice of Meetings. Notice of regular meetings of the Board of Directors and

Executive Committee shall be mailed to members at least seven (7) days prior to the meeting.

Section 3. Parliamentary Authority. Roberts Rules of Order. Newly Revised shall be the final

source of authority in all questions of parliamentary procedures when such rules are not

inconsistent with the by-laws of the organization.

ARTICLE VIII. AMENDMENTS

Section 1. Amendments. These by-laws may be amended or altered by the Board of Directors

with two-thirds (2/3) vote at any regular or special meeting with a quorum present, provided

the proposed amendment has been submitted in writing to the members at least seven (7)

days prior to said meeting.

ARTICLE IX. DISSOLUTION

Section 1. Dissolution. In the event of dissolution of (name of organization) any residual

assets or remaining funds will be turned over to one or more regularly organized qualified

charitable, education, scientific or philanthropic organization, which themselves are exempt

as organizations described in Section 50l(c)(3) and 170(c)(2) of the Internal Revenue Code

of 1954 or corresponding sections of any prior or future law. Dissolution and distribution of

assets will be by majority vote of the Board of Directors.

DATE: __________________________________

SAMPLE

CRITERION TWO: Summary

13

CRITERION TWO

A multi-culturally diverse representation of all major sectors of the community is

actively involved in the Certified Literate Community Program organization. The

active participation of adult students should be sought.

The (name of community) intends to touch the life of every adult in this community by

establishing the Commission and ensuring that its members are representative of all major

sectors of the community. Our major sectors include business/industry, elected offices, the

media, educational entities, agencies, churches and other religious organizations, civic

organizations, volunteer organizations, and professional groups. Our diversity is evidenced

by the list of Commission members and descriptive profiles which are attached.

The Commission meets each month to plan activities. Standing committees meet on a regular

basis to develop plans and activities to be presented to the full Commission. The Commission

members, officers and standing committees’ chairs and members are listed. Standing

Committees will include other persons from the community as plans and activities are

implemented.

SAMPLE

CRITERION TWO: Governing Body

14



(type of governing body: board, commission, council, etc.)

(NOTE: List group member names, addresses, phone numbers, occupations, agencies, community

affiliations, etc. Indicate officers and committee chair. The following list suggests the diversity of

organization members to be included.)

Government: State legislators, county commissioners, city council members, mayors,

department heads, etc.

Business and Industry: Chambers of Commerce, owners, CEOs and other representation from

manufacturing, retail, and services, (banks, utilities, hospitals, health care providers), etc.

Professionals: Attorneys, accountants, health care professionals, realtors, etc.

Social Services: Directors and/or other representation from DFACS, PEACH Program, Health

Department, Labor Department, Housing Authority, etc.

Civic, Social, Professional Organizations: United Way, Rotary, Lions, Kiwanis, Pilot, Retired

Teachers, Bar Association, Junior League, garden clubs, fraternities, sororities, etc.

Churches: Ministers, education directors, youth directors, church school teachers, etc.

Media: Management and reporters from newspapers and radio and TV stations, etc.

Education: Boards of Education, superintendents, principals and teachers (private schools,

too), post-secondary institutions, TCSG Service Delivery Area Adult Literacy Program

Administrator, , HEAD START, Family Connection, Communities in Schools, libraries,

volunteer literacy programs, etc. All literacy service providers must be represented.

Justice system: Judges, district attorneys, probation and parole officers, police officers,

sheriff, etc.

Other interested community citizens,

(Note: When listing literacy service providers, also identify any adult students, whose participation

is strongly encouraged.)

SAMPLE

CRITERION THREE: Summary

15

CRITERION THREE

Boundaries of the community for the purpose of this program have been specified.

The boundaries of the (name of organization) are identified as (county, city, or other

geographically or politically defined area).

(NOTE: List all incorporated municipalities.)

SAMPLE

CRITERION FOUR: Summary

16

CRITERION FOUR

Census data have been consulted to determine the estimated number of adults

targeted for participation in this program. A needs analysis has been conducted to

project their literacy needs resulting in the formulation of a recruiting plan.

The total population of (community) according to 2010 census data is (number). Adults

with less than a ninth grade education total (number). Adults with ninth to twelfth grade

education but no diploma total (number). Also included in the target population are 16 to 19

year old individuals out of school, without a diploma.

The total number of individuals over 16 years of age who are without a high school or GED

diploma and not in school totals (number). Therefore, the Program goal over the ten-year

period is to provide literacy services to (number) adults.

There were (number) responses in the 2010 census from individuals who indicated that they

speak English “not well” or “not at all”.

In order to determine how to best provide services to meet the literacy needs of

(community) several surveys have been conducted. See attached samples.

(NOTE: Most communities summarize survey results and include here.)

In addition to surveys, we are in the process of conducting a community-wide telephone

survey which will give a representative sample of the overall community attitudes and

literacy needs.

It is strongly indicated from all of the data collected and being collected that there is a need

for literacy services in (community) and that there is a strong desire to improve the literacy

levels of the community. These indications will greatly impact our recruiting efforts.

A complete survey of all community adult education opportunities (adult education classes,

volunteer tutorial programs, church classes, etc.) has been conducted. A list of all these has

been compiled and will be distributed throughout the community. It includes days, times,

providing agencies, instructors, contact persons, and phone numbers. A copy is attached.

(NOTE: Although no sample is provided in this handbook, organizations are strongly encouraged

to create this literacy provider listing

SAMPLE

CRITERION FOUR: Agency Survey

17

(NOTE: Sample surveys were originally developed by the Griffin-Spalding Certified Literate

Community Program.)

(NOTE: Surveys can be mailed, however, organizations had greatest success when conducting

interviews in person.)

AGENCY SURVEY



Date _________________

Agency Person Interviewed ___________________________________

Address Position__________________________________

Phone e-mail__________________________________________________

Interviewer_______________________________________________________________________________

1. Approximately how many clients does this agency serve annually? ___________

2. What percentage do you estimate have less than a high school education? %

3. Using your best estimate, what percentage of those identified in question #2 might

be interested in enrolling in adult education? _______ %

4. Would more education be of benefit to your clients? Yes No

5. How can we best communicate our adult education opportunities to your clients?

Newspaper Posters, Brochures, Publications

Radio Client Orientation Sessions

Other (Specify: )

SAMPLE


18

6. List 3 incentives or inducements that you feel would be effective in getting your

clients to participate in an education program:

1. .

2. .

3. .

Which of the above incentives would your agency be willing to provide to your clients?

# 1 # 3

# 2 None

7. In order to assist your clients, which of the following services can this agency

provide?

provide classroom space

provide learning materials

assist in the distribution of publications & brochures

post announcements on a bulletin board

tell clients about adult education classes

discuss adult education with client groups

provide resource person to our adult education classes

provide volunteer help in recruiting and/or instruction

include announcements in your communications and publications

other (Specify: )

SAMPLE


19

8. Would you hold a staff meeting at which we could explain adult education program

to your staff?

Yes No

9. Would you be interested in making an appointment with someone to get further

information?

Yes No

SAMPLE

CRITERION FOUR: Employer Survey

20

EMPLOYER SURVEY

(Name of local organization)


Date _________________________

The purpose of this survey is to identify the educational needs and workplace requirements

of employers in (name of organization) to aid in the design of a community program to

support these needs.

Name of company ____________________________________ Phone________________________

Address ____________________________________ _____e-mail_________________________

Name of individual completing survey _____________________________________________

Title ___________________________________________________________ ________________________

1. Please check one of the following standard industrial classifications:

Agriculture Transportation, Comm. & Utilities

Mining Wholesale, Trade & Retail

Construction Finance, Insurance & Real Estate

Manufacturing Government

Services Other

2. How many of your employees are not in a management position:

under 20 40 - 100 201 - 300

20 - 39 101 - 200 301 or more

3. From your personnel records, about what percentage of these employees do you

estimate have not graduated from high school or earned the equivalent of a high school

degree? %

0% ______ 5% ________ 25% ________ 55-60% _______

2% ______ 10% _______ 30-40% _______ 90% __________

4. Do you have any educational requirements for the lowest level of employment in

your company?

Yes No

If yes, what are they? _____________________________________________________________

SAMPLE


21

5. Does educational preparation affect an individual’s opportunities for advancement

in your company?

Yes No

6. Approximately what percentage of jobs requires a proficiency in the following areas:

Reading and Writing Mathematics .

7. Do any of your employees have difficulty performing job duties due to a lack of

reading, writing, or math skills? Yes No

If yes, approximately what percentage? _________

8. Does your company offer any type of remedial training for employees who may have

difficulty?

Yes No

If yes, give a brief description: __________________________

9. Are you aware of the Adult Education workplace programs in your community?

Yes No

10. Would you be interested in learning more about these program?

Yes No

11. Would your company provide space and furniture for adult education classes?

Yes No

12. Would you be willing to actively encourage participation in adult education classes

by talking with employees? Yes No

13. Would you be willing to put up posters or announcements about adult education?

Yes No

14. Would your company offer release time, say a couple of hours a week, for employees

to attend class somewhere? Yes No

15. List other incentive or inducements that you feel would be effective in getting your

employees to participate in an educational program:

SAMPLE


22

1.

2.

3.

Which of these incentives would you be willing to provide employees?

# 1 # 2 # 3 None

16. Would your company offer one of these programs on a voluntary or mandatory

basis?

Volunteer Mandatory

Thank you

_____________________________

Interviewer

SAMPLE

CRITERION FOUR: Parent/School Survey

23

NOTE: Modified by Winder-Barrow Certified Literate Community Coalition. Distributed to all K-

12 students to take home.)

PARENT/SCHOOL SURVEY

(Name of local organization)


Date ____________________

The (organization name) is a group of people working together to implement a 10 year

plan for certifying our community as a “Literate Community” and therefore a prime

candidate for high quality industry employment. This survey is a sampling of the work to

be done. Please take a moment to complete the survey (one per family) and make sure it is

returned. Working together we can improve our futures and our children’s futures. The

listing of your name and address is optional but if you choose to include that information,

we will let you know how you can help our coalition or benefit from its help.

1. Which school does your youngest child in school attend?________________________________

2. What is your occupation? (Check one)

FATHER MOTHER

Farming Clerical Farming Clerical

Homemaker Laborer Homemaker Laborer

Managerial Professional Managerial Professional

Public Serv Unemployed Public Serv _ Unemployed

Other (Specify ) Other (Specify )

3. What is your highest grade completed?

FATHER: GRADE 0-4 5-8 9-11 12-Above

MOTHER: GRADE 0-4 5-8 9-11 12-Above

4. Are you aware of Adult Education Services in (community) ?

FATHER: Yes No MOTHER: Yes No

SAMPLE


24

5. If you did not complete the 12th grade or GED, would you be interested in

completing your high school education?


6. If yes, where would be the most convenient place for you to attend classes? (Check

one)

Local Technical College Local Churches

Local Schools Other (specify )

7. How are you most often informed of community activities?

Newspaper Word of Mouth

Radio Other (specify )

8. Excluding you, your spouse, and children under age sixteen, are there other

members of the household who have left school before completing high school?

Yes No

9. If yes, how many? ____________

10. Are you able to help your child with his/her homework?


11. Are you able to read to your child?


12. Do you participate in school activities such as PTA?


SAMPLE


25

13. Racial/Ethnic Background. (check one)

American Indian African American

White Asian

Hispanic

INFORMATION BELOW THIS LINE IS OPTIONAL

- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - -

Would you please give us the following information:

Name: ____________________________________________________

Address: ____________________________________________________

Phone: ____________________________________________________

Is someone in your family interested in receiving help from the coalition?

Yes No

Is someone in your family interested in providing help to the coalition?

Yes No

For those interested in more information call the (organization name) at (phone

number). Thank you for your help and continued interest.

SAMPLE

CRITERION FIVE: Summary

26

CRITERION FIVE

Appropriate goals and plans for achieving them have been established so that the

community can attain literate status within ten years.

This criterion is evidenced by the attached plans and objectives. All plans will be evaluated

on a regular periodic basis and updated to meet the changing needs of the population.

The following standing committees have developed the attached plan:

Chair

Business-Labor-Industry (name)

Public Relations (name)

Resources (name)

Recruitment and Retention (name)

Government Operations (name)

Finance (name)

Assessment and Evaluation (name)

All standing committees have common general responsibilities which include:

1. Proceeding according to the by-laws and policies of the organization.

2. Scheduling and conducting committee meetings.

3. Committing to the required effort to achieve Program goals.

4. Developing written objectives and detailed plans for meeting them, including

timelines, that will lead to achievement of the overall goals of the Certified Literate

Community Program.

5. Evaluating and reporting results of the implementation of strategies.

6. Broadening active community involvement by soliciting program participants and

leaders.

PLAN FOR ACCOMPLISHING OBJECTIVES

BUSINESS-INDUSTRY-LABOR COMMITTEE (SAMPLE) (Pg.1)

GOALS/OBJECTIVES

ACTIVITIES/TASKS

TIME LINES FOR

IMPLEMENTATION

EVALUATION STRATEGIES

DEGREE OF

ACCOMPLISHMENT GOAL:

To develop a collaboration among

CLCP, businesses, industry,

professionals, and agencies for

mutual benefit.

OBJECTIVES:

1. Create and maintain awareness

among all employers in the

county of the need for a literate

community.

2. Assist employers to get their

employees into literacy

programs.

A. Contact human resources

directors, personnel managers,

small business owners and

agency directors to promote

CLCP and to solicit their active

involvement.

B. Urge employers to encourage

their employees to take

advantage of adult education

services.

A. Provide resources to employers

by meeting with their

employees to explain programs.

B. Coordinate with Public

Relations Committee to

distribute flyers, posters and

other advertisements to

employees.

C. Determine if employer will

provide any incentives to

employees.

D. Recognize employee

participation in CLCP with

appropriate awards and media

coverage when participant

confidentiality permits.

Contact 10 businesses by (date), to

continue as needed.

By (date), to continue as needed.

Meet with 2 groups by (date), to

continue as needed.



Yearly as part of student recognition

and throughout program, as

appropriate.

Documentation of meetings and

correspondence.

Documentation via participants

enrolled.

(Note what has been

accomplished re:

objectives.)


BUSINESS-INDUSTRY-LABOR COMMITTEE (Pg.2)

GOALS/OBJECTIVES

ACTIVITIES/TASKS

TIME LINES FOR

IMPLEMENTATION


DEGREE OF

ACCOMPLISHMENT 3. Secure the financial support of

business and professional

people.

A. Work with Finance Committee.

B. Create awareness of the value to

them of higher literacy rates.

C. Make clear, well-developed

requests.

D. Publicly acknowledge support.

Include with 1-A and 1-B.

Include with annual

volunteer/community support

recognition.


PUBLIC RELATIONS COMMITTEE (SAMPLE) (Pg.1)

GOALS/OBJECTIVES

ACTIVITIES/TASKS

TIME LINES FOR

IMPLEMENTATION


DEGREE OF


Promote community awareness of

the economic, social, and cultural

benefits of literacy.

OBJECTIVES:

1. Create and maintain community

awareness of the need for a

literate community, thereby

fostering community support of

the CLCP.

2. Develop a recognition program

for outstanding students,

volunteers, and donors.

A. Publicize through various

media:

1. Newspaper articles

2. Radio interviews and PSAs

3. TV interviews and PSAs

4. Literacy brochures

5. Articles in school and

industry newsletters

6. Speakers and programs

7. Church announcements and

bulletins

8. Social media

9. Sponsor essay contest:

“Why Literacy is Important”.

B. Develop local logo and slogan

to complement state logo and

promote their use.

C. Promote state “Literacy Day”.

Follow up with theme

promotions related to holiday

and special events.

A. Hold a reception to honor

students and volunteers.

B. Award prizes or certificates for

special achievements.

C. Coordinate with Business-

Industry-Labor Committee to

develop a corporate recognition

program for donor businesses.

By (date) and throughout project.

By (date)

Throughout project.

Yearly in September.

Maintain file of newspaper articles,

brochures, church bulletins, etc. of

publicity.

Logo and slogan in print.

Copies of articles and information

distributed.

Pictures, programs and copies of

media coverage for CLCP

scrapbook.

(Note what has been accomplished

re: objectives.)


PUBLIC RELATIONS COMMITTEE (Pg. 2)

GOALS/OBJECTS

ACTIVITIES/TASKS

TIME LINES FOR

IMPLEMENTATION


DEGREE OF

ACCOMPLISHMENT 3. Maintain long-term community

awareness of the need for a

literate community and the need

for individual literacy.

4. Work with other standing

committees to publicize the

program and its activities.

5. Develop Speakers Bureau to

provide information to and

solicit support from local

groups.

A. Develop and distribute

promotional material to

publicize the importance of

literacy and to attract

participants and volunteers.

1. T-Shirts

2. Stickers and buttons

3. Brochures

4. Billboards

5. Posters.

B. Display and distribute

information at special events.

C. Conduct special activities in the

community to promote literacy.

D. Identify and publicize people

who have been successful in

local literacy programs.

A. Secure media coverage.

B. Provide assistance in

developing their promotional

plans materials.

A. Provide training and materials

as needed.

B. Encourage all council members

to participate.

C. Offer to civic clubs,

professional organizations,

churches, businesses, and other

groups.

Throughout project.

(NOTE: Determine and list

time line for each activity.)

Throughout project.

(NOTE: Develop and list dates

for specific activities.)

Samples of material developed.


RESOURCES COMMITTEE (SAMPLE) (Pg.1)

GOALS/OBJECTIVES

ACTIVITIES/TASKS

TIME LINES FOR

IMPLEMENTATION


DEGREE OF


Provide adequate volunteer,

educational and physical resources

to insure success of CLCP.

OBJECTIVES:

1. To secure adequate number of

qualified volunteers.

2. Determine what educational

services are already available in

the community.

3. Add new educational services

and expand existing ones as

needed.

4. Establish and maintain a

resource directory of all adult

educational services within the

community.

A. Recruit volunteer tutors for one-

to-one tutoring of lower level

students.

1. Working with Public

Relations Committee, solicit

volunteers by radio, TV,

newspaper, social media.

2. Use Speakers Bureau to

recruit volunteers.

B. Coordinate tutor training.

C. Collaborate to provide in-

service training to insure

success of tutor-student

matches.

D. Recruit volunteers to support

paid administrative staff.

Survey community to determine

literacy services available.

1. Consult community surveys to

determine need.

2. Monitor class sizes.

By (date) and as needed.

(NOTE: with literacy providers,

determine number of volunteers

needed.)


Throughout program.

Throughout program.

As requested by coordinator.

(Beginning date – end date)

Adequate numbers of volunteers.

Number of volunteers trained.

Number of volunteers retained.

Resource list compiled of available

services.


re: objectives.)


RESOURCES COMMITTEE (Pg.2)

GOALS/OBJECTIVES

ACTIVITIES/TASKS

TIME LINES FOR

IMPLEMENTATION


DEGREE OF

ACCOMPLISHMENT 5. Provide adequate facilities.

A. Work with other committees to

establish facility needs

generated by their efforts.

B. Secure facilities which

encourage the neighborhood

concept.

C. Work with ministers, civic

leaders, and local government to

secure list of possible class

sites.

Throughout project in cooperation

with other committees.

As needed.


RECRUITMENT AND RETENTION COMMITTEE (SAMPLE) (Pg.1)

GOALS/OBJECTIVES

ACTIVITIES/TASKS

TIME LINES FOR

IMPLEMENTATION


DEGREE OF


Recruit, enroll, and retain students

in sufficient numbers to provide

literacy services to (numerical goal)

adults during 10 year period.

OBJECTIVES:

1. Identify individuals and groups

for participation in Adult

Education/GED programs at all

levels.

2. Identify organizations/business to

support recruitment efforts.

3. Coordinate with Public Relations

Committee continuing efforts to

inform community about literacy

services available.

Use results of community

assessments:

1. Parent survey

2. Agency survey

a. DFACS

b. Labor Dept.

c. Health Dept.

d. Courts

3. Business & Industry survey

4. Telephone survey

5. Faith community survey.

Contact businesses, clubs, churches,

agencies, schools, and other

community organizations.

A. Develop recruitment materials

for PSAs, announcements,

social media, etc.

B. Announcements for churches,

Clubs, businesses, and other

organizations.

C. Posters displayed throughout

the community.

D. Information distributed by

schools, clubs, group

presentations, door to door, and

telephone.

(Beginning date – end date), to

continue throughout project.

Throughout project in collaboration

with other committees.

Throughout project, minimum

quarterly.

Throughout project, minimum new

material quarterly.

Throughout project, minimum of

special campaign effort bi-annually.

Documentation of contacts made.

Documentation of media

participation and participation by

clubs and community organizations.


re: objectives.)

Surveys completed and results

reported.


RECRUITMENT AND RETENTION COMMITTEE (Pg.2)

GOALS/OBJECTIVES

ACTIVITIES/TASKS

TIME LINES FOR

IMPLEMENTATION


DEGREE OF

ACCOMPLISHMENT 4. Develop agency awareness and

coordination regarding the

educational needs of their staff,

clients served, and the

community at large.

5. Increase current enrollment by

10% each year.

6. Retain previously enrolled

students.

A. Sponsor/participation in forum

of all agencies to share

information about services

offered.

B. CLCP spokesperson and

students should attend.

C. Provide all agencies with

sufficient printed materials for

ongoing distribution.

A. Provide quality programs and

qualified teachers and tutors.

B. Develop campaign for fall

enrollment annually.

A. Promote in-service training for

instructors.

B. Monitor and track participant

progress.

C. Survey non-returning students.

By (date), to be repeated at

appropriate intervals.


with literacy providers.

Each summer.


with literacy providers.

Documentation of forum

participation.

Documentation of student

enrollment and progress.

Documentation of success of

strategies employed.


GOVERNMENT RELATIONS COMMITTEE (SAMPLE) (Pg.1)

GOALS/OBJECTIVES

ACTIVITIES/TASKS

TIME LINES FOR

IMPLEMENTATION


DEGREE OF

ACCOMPLISHMENT

GOAL:

To generate and maintain support

for CLCP from local governing

bodies and agencies.

OBJECTIVES:

1. Develop list of governmental

entities and officials.

2. Educate and raise awareness

among local government

officials of the need for a

literate community.

3. Encourage government agencies

to support CLCP.

Congressional and State

representatives, County

Commissioners, City Council,

Mayors. Boards of Education,

Judges, and other elected or

appointed officials.

A. Contact County Commissioners

and City Councils of all cities in

the county to enlist their support

of CLCP.

B. Provide officials with literacy

information and local statistics.

C. Invite government officials to

all literacy program events.

D. Provide CLCP presentations to

governmental bodies upon

request.

A. Prepare resolutions for

appropriate government entities.

B. Ask agencies to endorse CLCP

publicly at their meetings.

By (date)

By (date)


By (date)

By (date and as needed


As needed.

Groups contacted.

Information provided.

Officials attended meeting.

Documentation of presentations

given.

Resolutions signed.


re: objectives.)


GOVERNMENT RELATIONS COMMITTEE (Pg.2)

GOALS/OBJECTIVES

ACTIVITIES/TASKS

TIME LINES FOR

IMPLEMENTATION


DEGREE OF

ACCOMPLISHMENT 4. Encourage government officials

to support literacy programs

with public actions.

5. Solicit government bodies for

contributions (financial and in-

kind).

6. Keep all government officials

well informed and monitor

actions of government bodies

affecting CLCP.

A. Prepare resolutions for all city

and county officials to sign

showing their support of CLCP.

B. Ask city and county officials to

put endorsement of CLCP on

their meeting agenda.

C. Publicize any favorable

comments officials make on the

record at Council or

Commissioners’ meetings.

A. In cooperation with Finance

Committee, request monetary

and in-kind donations from

county and city.

B. Invite county and city leaders to

attend all fund-raising events.

A. Update officials periodically

with new literacy facts and

statistics.

B. Inform them of CLCP progress

and successes. (Send minutes

of all meetings.)

By (date)

By (date)


By (date) and throughout project.

Throughout project.

Throughout project.

Ongoing.

Resolutions signed.

Commissioners’ Resolution and

City’s Resolution’s positive

comments printed in local

newspaper.


FINANCE COMMITTEE (SAMPLE) (Pg.1)

GOALS/OBJECTIVES

ACTIVITIES/TASKS

TIME LINES FOR

IMPLEMENTATION


DEGREE OF


Efficiently manage funds and other

resources of CLCP and secure

adequate funding for the operation

of the CLCP.

OBJECTIVES:

1. Manage financial affairs of

CLCP.

2. Research, identify, and develop

grant opportunities.

A. Develop annual budget in

collaboration with other

standing committee chairs and

administrator.

B. Set up bank account for CLCP

operations.

C. Establish appropriate record

keeping system.

1. Treasurer will oversee

financial record keeping,

disbursements, and bank

account.

2. Treasurer will prepare

annual financial reports.

D. Audit Program’s financial

records.

E. Assure incorporation and non-

profit status established and

maintained annually,

A. Internet/social

media/Foundation Center.

B. Public library.

C. Literacy periodicals.

Each June throughout project.

By (date)

By (date)

Yearly in July.

Yearly in August.

Yearly in March.

Ongoing, as required to support

identified needs.

(Note evaluation strategies.)


re: objectives.)


FINANCE COMMITTEE (Pg.2)

GOALS/OBJECTIVES

ACTIVITIES/TASKS

TIME LINES FOR

IMPLEMENTATION


DEGREE OF

ACCOMPLISHMENT 3. Develop all funding

possibilities.

4. Plan and implement fundraisers.

5. Alert Public Relations

Committee to arrange

appropriate press coverage of all

successful fundraising efforts.

A. Work with other standing

committees to identify sources

and methods of securing funds

in their areas.

B. Collaborate with community’s

social service providers.

A. Coordinate with Public

Relations Committee.

B. Letter campaign to clubs,

employers, and citizens.

C. Personal calls to appropriate

people.

D. Attend civic club board

meetings to solicit funds.

E. Develop and distribute a list of

needed books and materials.

F. Have book fairs during special

events in the county.

Contact newspaper/radio/TV

representatives to arrange media

coverage when donations are made.

Ongoing.

By (date) (NOTE: determine and

list fundraisers to be used first

year.)

As appropriate throughout project.

Donations collected sufficient to

cover materials, facilities rent,

payroll, and operating costs.

Scrapbook of donations, activities

as covered by media.


ASSESSMENT AND EVALUATION COMMITTEE (SAMPLE) (Pg.1)

GOALS/OBJECTIVES

ACTIVITIES/TASKS

TIME LINES FOR

IMPLEMENTATION


DEGREE OF


Determine the CLCP target group

and evaluate student progress and

the Program progress toward

CLCP’s ten year goal.

OBJECTIVES:

1. Obtain most recent census data

on adult literacy.

2. Complete a community needs

analysis that will result in

recruiting information.

3. Assist Recruitment Commi

ttee in using survey results to

develop recruitment plan.

A. Develop survey forms to learn

literacy levels and other

information about eligible

adults

1. Parent survey

2. Agency survey

a. DFACS

b. Labor Dept.

c. Health Dept.

d. Courts

3. Business & Industry survey

4. Telephone survey.

B. Distribute and collect surveys.

Tabulate and record survey

results.

C. Provide survey results to public,

including surveyed schools,

industries, and agencies.

By (date)

By (date)

(Beginning date – end date)

By (date)

Ongoing. (See Recruitment and

Retention Committee plans.)

Forms developed.

Distributed and collected.

Results compiled.


re: objectives.)


ASSESSMENT AND EVALUATION COMMITTEE (Pg.2)

GOALS/OBJECTIVES

ACTIVITIES/TASKS

TIME LINES FOR

IMPLEMENTATION


DEGREE OF

ACCOMPLISHMENT 4. Formulate plan to evaluate

performance and progress.

5. Formulate plan for the

tabulation and evaluation of

progress toward CLCP goals.

A. Students will be tested on

enrollment and periodically to

ascertain grade level.

B. Current records of students,

their instructional hours, and

their progress will be kept.

l. Tutors and teachers will

report instructional hours on

a monthly basis.

2. Tutors will also submit

written student progress

narrative.

C. CLCP will work closely with

Adult Education Program

Administrator and teachers to

insure a workable tracking and

reporting system to document

student progress.

A. Each standing committee will

submit to this Committee an

annual report of progress made

on their goals and objectives

and goals and objectives for the

next year.

B. This Committee will evaluate

each committee’s progress and

recommend changes or

additions to next year’s plans.

C. This Committee will assure an

annual report of the total

program’s progress is prepared

and submitted to the state CLCP

office.

Throughout the project.

Yearly in July.

Annually throughout the project.

Annually throughout the project.

SAMPLE

CRITERION SIX: Summary

41

CRITERION SIX

A method has been formulated for the tabulation and evaluation of progress toward

the program’s goals.

In public-supported programs, class rolls are kept which show the level of participation,

specific grade levels, and advancement increments. Participants’ progress is recorded and

tracked by the completion of competency profiles which parallel the curriculum. Progress is

also verified by the comparison of pre- and post-assessments. Through this written plan of

instruction and tracking of participants, we can readily monitor a participant’s progress.

In volunteer tutorial and other non-public-supported programs, records will be kept

indicating each student’s proficiency level upon entering the program, hours of tutoring or

other instruction, and increases in proficiency levels (based on periodic reassessments).

These numbers will be reported along with any additional progress indicators used by the

literacy provider.

In order to maintain adequate progress toward the Program’s overall ten-year goal, the

Assessment and Evaluation standing committee and other standing committees will work

together as follows:

1. Each other committee will submit to the Assessment and Evaluation Committee an annual

evaluation of the progress that committee has made toward their specific goals and

objectives and will provide this committee a copy of the new year’s goals, objectives, and

action plans.

2. The Assessment and Evaluation Committee will evaluate each committee’s annual

progress.

3. Each other committee may amend or add to their plans based upon the Assessment and

Evaluation Committee’s recommendations.

4. Records will be kept outlining marketing, recruitment, and funding campaigns and results

of each.

5. The Assessment and Evaluation Committee will present an annual assessment of the

Program’s progress to the Board and to the state office of the Certified Literate Community

Program.

SAMPLE

CRITERION SIX: Measurement Standards

42

MEASUREMENT STANDARDS

Certified Literate Community Program

Ways to Measure Student Improvement for CLCP Reports

(Adopted by the Georgia Council on Adult Literacy December 2, 1997.)

A service has been provided when one of the following has been accomplished:

(1) The student completes one of the nationally established literacy levels as follows:

For ABE/ASE For ESL

ABE 1 Beginning Literacy (grade level 0 – 1.9 ESL 1 Beginning Literacy

ABE 2 Beginning Basic (grade level 2.0 – 3.9) ESL 2 Beginning Basic

ABE 3 Intermediate (grade level 4.0 – 5.9) ESL 3 Intermediate

ABE 4 Intermediate (grade level 6.0 – 8.9) ESL 4 Intermediate

ASE 1 Low (grade level 9.0 – 10.9) ESL 5 Low Advanced

ASE 2 High (grade level 11.0 – 12.9) ESL 6 High Advanced

Students who advance more than one level or in more than one subject may only be reported

once. A student must complete a level in either reading; language or math.

(2) A student reaches personal goal(s) as established or completes 12 instructional hours

as mandated by the federal annual performance report;

(3) The student attains a GED or high school diploma.

These measurement standards as adopted will be retroactive to the date of participant

certification for each CLCP.

37

STUDENT PROGRESS REPORT

Name of (SPR)

CLCP___________________________________ Year____/___/___ to ___/___/___

Column 1 Column 2 Column 3 Column 4 Column 5 Column 6 Column 7 Column 8 Column 9 Column 10 Total Served

ABE &

ASE

Program

# students

enrolled

during year

# students

completed

ABE 1

Beginning

Literacy

# students

completed

ABE 2

Beginning

Basic

# students

completed

ABE 3

Intermediate

# students

completed

ABE 4

Intermediate

# students

completed

ASE 1 Low

# students

completed

ASE 2 High

# students

completed

Goal

(not counted

in any other

category)

# students

attained

GED

(not counted

in any other

category)

Total

students

served

(columns 3

through

10)

Totals

CLCP NUMERICAL GOAL________ CLCP CUMULATIVE TOTAL________

(# established when approved as a Participant) (# served since approved as a Participant)

38

STUDENT PROGRESS REPORT

Name of (SPR)

CLCP___________________________________ Year____/___/___ to ___/___/___

Column 1 Column 2 Column 3 Column 4 Column 5 Column 6 Column 7 Column 8 Column 9 Column 10 Total Served

ESL

Program

# students

enrolled

during year

# students

completed

ESL 1

Beginning

Literacy

# students

completed

ESL 2

Beginning

Basic

# students

completed

ESL 3

Intermediate

# students

completed

ESL 4

Intermediate

# students

completed

ESL 5 Low

Advanced

# students

completed

ESL 6 High

Advanced

# students

completed

Goal

(not counted

in any other

category)

# students

attained

GED

(not counted

in any other

category)

Total

students

served

(columns 3

through

10)

Totals

CLCP NUMERICAL GOAL________ CLCP CUMULATIVE TOTAL________

(# established when approved as a Participant) (# served since approved as a Participant)

SAMPLE

CRITERION SEVEN: Summary

45

CRITERION SEVEN

The Certified Literate Community Program concept and its goals have received

the written endorsement of all governing bodies, Boards of Education,

Chambers of Commerce, or equivalent entities.

This criterion is evidenced by resolutions of support and written endorsements from

the following:

(city) City Council

(city) City Council

(county) Board of Commissioners

(city) Board of Education

(county) Board of Education

(city/county) Chamber of Commerce

(city) Economic Development Authority

State and Congressional representatives

Faith Community

Social Service Agencies

Civic Organizations

Media

Libraries

Judicial System

etc.

(NOTE: Any letters of support from civic, social, professional groups, etc. should be

included.)

SAMPLE

CRITERION SEVEN: Resolution

46

RESOLUTION

(NOTE: Sample resolution for official recognition of Certified Literate Community Program by the

City Council, County Board of Commissioners, etc.)

RESOLUTION NO. (number)

A RESOLUTION SUPPORTING THE CERTIFIED LITERATE COMMUNITY

PROGRAM

WHEREAS, the City of (city) desired to improve the literacy levels of its citizens, and

WHEREAS, the level of adult literacy has a great impact on employability and community

productivity; and

WHEREAS, functional literacy skills contribute to the emotional, physical, and economic

well-being of our citizens; and

WHEREAS, the Certified Literate Community Program will assist greatly in increasing

adult literacy skills of the citizens of our community and thereby increase

community productivity:

NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF

(city) that the City Council hereby endorses the Certified Literate

Community Program, and supports the participation of the City of (city) in

that program; and

FURTHER, in keeping with the design of the Certified Literate Community Program, the

City Council of the City of (city) hereby recognizes the Certified Literate

Community Program. Said committee shall be an official committee of the City

and accountable to the (city official) .

This resolution shall be in full force and effect from and after its adoption.

ADOPTED: (date)

ATTEST: APPROVED:

SAMPLE

CRITERION EIGHT: Summary

47

CRITERION EIGHT

A budget plan for three years has been developed. Sufficient funds and other resources

have been committed to accommodate the program for the first year, including the

support of a full- or half-time community program administrator.

The Finance Committee plan included with CRITERION FIVE shows the potential to raise

sufficient funds to support the program by the community for three years. Copies of the

detailed budget for the first year and budget outlines for two additional years are attached.

Funding projections and plans for meeting those projections are the responsibility of this

standing committee which presents their plans to the Commission for approval. An extensive

list of potential donors is being developed and will be maintained.

The Commission has filed as a non-profit organization with tax-exempt status. The plan also

allows donors to make contributions as charitable donations. A bank account has been

established at (bank) .

Resources already committed include operating capital donated by area banks and other

businesses and use of space in several schools and businesses. Office facilities and clerical

support for managing the Program is being provided by the (city) Chamber of Commerce.

The support will include the use of telephone and fax systems.

(NOTE: The assigned monetary value of all in-kind support---facilities, materials, professional

services, or other---should be included in financial reports.)

The (name of organization) will employ a full-time/half-time administrator; a job description

is attached.

SAMPLE

CRITERION EIGHT: Budget

48

BUDGET


BUDGET FOR (first year)

Revenue

Contributions

Business $10,000

Organizational 7,000

Individual 5,000

Grants

(1st) 20,000

(2nd) 15,000

United Way 10,000

Interest 600

Special Fundraisers 6,000

Miscellaneous 300

Total Revenue $73,900

Expenses

Salaries and Benefits $32,000

Rent -

Telephone -

Office Supplies 200

Postage 400

Advertising/Promotional 1,000

Insurance -

Legal and Accounting -

Meeting Expense 200

Professional development 500

Travel 300

Contract Services 500

Miscellaneous 200

Total Expenses $35,300

Revenue in Excess of Expenses $38,600

SAMPLE


49

BUDGET FOR (second year)

BUDGET FOR (third year)

(NOTE: In this format or in narrative, specify a general outline of the financial support for the

Program for the second and third years.)

(NOTE: List all possible sources of revenue. All members of organizational group should be

involved in soliciting pledges.)

SAMPLE


50


PLEDGES AS OF (date)

CONTRIBUTOR 1ST YEAR 2ND YEAR 3RD YEAR

1. Businesses

2. Organizations

3. Individuals

SAMPLE

CRITERION EIGHT: Director Job Description

51

JOB DESCRIPTION

Executive Director

The primary function of the executive director is to manage the day to day operations of the

Certified Literate Community Program organization; promote literacy with high ethical and

professional standards; develop support for and assist with implementation of the Certified

Literate Community Program; direct activities to meet the goals of the local board of

directors.

Performance Responsibilities:

Administrative:

Report directly to the CLCP board of directors.

Coordinate with the board chairperson to carry out CLCP activities.

Promote literacy in the community.

Prepare annual reports as required by TCSG.

Prepare summaries, fact sheets and other data as needed for promotion of literacy programs

and issues.

Assist in planning, developing and implementing a plan to reach and serve potential students.

Recruit students for and support retention efforts of all literacy providers.

Support board committees.

Recruit volunteers and secure volunteer training.

Resource Management:

Seek funding sources for CLCP activities.

With treasurer and/or finance committee, prepare budget.

SAMPLE

CRITERION EIGHT: Director Job Description

52

Maintain financial records.

Provide fiscal management of grants when CLCP serves as fiscal agent.

Public Relations/Marketing/Community Outreach:

Market CLCP to business and industry, civic groups, and others.

Promote community awareness of the social, economic, and cultural benefits of literacy.

Promote literacy, from preschool to adult, through creative event-oriented promotions and

programs that bring public awareness and media attention and that involve the whole

community.

Establish and maintain media-support for the program.

Offer resource referral to students as needed.

Professional Development:

Attend conferences and seminars appropriate to the work of the CLCP.

Maintain professional certification.

Attend CLCP quarterly state meetings and CLCP annual retreat.

Interagency Collaborations:

Act as liaison to TCSG, GA CLCP Directors’ Professional Association, local agencies, local

government.

Serve as CLCP representative to advisory committees, community boards and civic

organizations.

Participate with other agencies to identify common needs and to develop community

programs to meet those needs.

appli ation hand ook · applying for participation in the certified literate community program...

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