appendix b2 - 2009 usg constitution (ratified and with supplementary guidelines)

8/13/2019 Appendix B2 - 2009 USG Constitution (Ratified and With Supplementary Guidelines)

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De L a Salle University M anilaUniversity Student Government

Constitution

C O N T E N T

Pr eamble

Art icle I Name and SeatArt icle I I MembershipArt icle III Dec lar ation of Pri nciples, Purposes and Policies Art icle I V Bill of Rights Art icle V Duties and Responsibilities of Students Art icle V I Accountability of USG O ffice rs Art icle VII The Executive BoardArt icle VII I The Executive Committee Art icle IX Powers, Duties and Responsibilities of EB Members Art icle X T he Activities A ssemblyArt icle X I The College Student GovernmentArt icle X I I The B atch Student GovernmentArt icle X I I I The Executive Departments

Art icle X IV The Legislative AssemblyArt icle XV The LA Committees Art icle XV I The L A Inner Circle Art icle XV I I The College Legislative BoardArt icle XV I I I The JudiciaryArt icle XI X Constitutional Commissions Art icle XX Ar t icles of ImpeachmentArt icle XX I The Council of Student Organizations Art icle X XI I Convention of Leaders Art icle XX I I I E lec tions Art icle XX IV Vacancies Art icle XX V General Provisions

Art ic

le

XX V I Ame

ndme

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Art icle XX VI I Transitory Provisions Art icle XX V I I I Separability Clause Art icle XX IX Ef fec tivity

Pr eamble

We, the undergraduate students of De La Salle University - Manila, imploring the aid of the Almighty God and invoking

the patronage of St. John Baptist De La Salle, assert our inherent democratic right to pursue an autonomous and genuinestudent government that shall inspire us to become true Lasallian achievers for God and country, reinvigorate our

formation as Lasallians who secure harmony, unity and cooperation among ourselves and with those who, together with

us, make up the Lasallian community of persons, scholars, learners and citizens, commit to the advancement and defenseof our rights and welfare, safeguard the academic freedom and integrity of the University, affirm the student-

dignity and worth, promote the common good, actualize our roles as propagandists and catalysts for social change andaction, inculcate a social consciousness that will strike a balance between self and service to others, healthy competition

and cooperation, privilege and responsibility and embody our libertarian ideals, nationalist aspirations and noble visionof a humane and sovereign society where truth, justice, freedom, love, equality and peace reign, do solemnly ordain and promulgate this Constitution.



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Art icle INAM E AND SEAT

Section 1. The name of this student government, established under this Constitution, shall be known as the De La

Salle University - Manila University Student Government, which shall hereinafter be referred to as theUSG.

Section 2. The seat of the USG shall be in the De La Salle University - Manila, 2401 Taft Avenue, Manila, whichshall hereinafter be referred to as the University.

Art icle I IMEMBERSHIP

The members of the USG shall be all undergraduate students of the University.

Art icle IIIDEC LARA TION OF PRINCIPLES, PURPOSES AND POL IC IES

PRINCIPLES

Section 1. The USG shall have the power of which emanates from the student body. It shall be the sole, unified,autonomous and democratic representative body of the students.

Section 2. building a

community of learners and scholars who value the pursuit of new knowledge within the perspective ofChristian ideals and values

2.1. The Mission Statement shall serve as the guide of the USG in achieving the collective interestof the students.

2.2. The USG believes that the true importance of the Mission Statement lies in putting these ideals

into action.

Section 3. The USG is founded on the principles of representation, participatory democracy, decentralization,collaboration, equitability, accountability, unity and cooperation and efficiency and efficacy in the

delivery of services.

Section 4. The USG shall adhere to the policy of cooperation with other sectors of the Lasallian community.

PURPOSES

Section 4. The USG shall be at the forefront ied in

Section 5. The USG shall help foster the physical, intellectual, moral, cultural, civic, spiritual and political

interests of the students, as long as thes

Section 6. The USG shall develop critical thinking among the studentry and encourage all students to unitethemselves and utilize their knowledge, skills and resources to contribute to nation-building.

Section 7. The USG, recognizing the vital role of the youth in nation-building, shall encourage all students to beaware and sensitive to the universal needs of their time;

Section 8. The USG shall foster a progressive and innovative academic institution.



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Section 9. The USG shall be in solidarity with the Filipino people by partaking in the efforts of working towards

genuine freedom and democracy.

POLICIES

Section 10. The USG shall pursue an independent stand, not dictated by any other sector, other than the students.

Section 11. The USG shall value academic freedom, peace based on justice and the equality of gender, religion, andrace.

Section 13. The USG shall encourage student and sectoral organizations to promote the welfare of the students.

Section 14. The USG shall establish and maintain relevant linkages with various offices, sectoral and cause-oriented

groups within and outside the University to create venues for resource-sharing.

Section 15. The USG shall pursue a policy of dialogue with other student governments, movements and the

marginalized sectors of society, consonant with its principles and purposes.

Section 16. The USG shall pursue a Lasallian education that is holistic, competitive and of high standards, ensuring

that it develops Lasallians for the nation. The USG shall also fight for a relevant, nationalistic,

scientific, liberating and mass-oriented system of education.

Section 17. The USG shall struggle against all forms of exploitation, oppression and corruption.

Section 18. The USG shall renounce instruments of policy, activities and undertakings which are violent in nature,and/or are contrary to the rules and regulations of the University and/or the laws of the land.

Section 19. The USG shall adopt and implement a policy of public disclosure of all its transactions involving theinterest of its members.

Art icle I VBIL L OF RIG HTS

Section 1. Every student has the right to be properly informed of the programs, rules and regulations and policies

of the academic community.

Section 2. Every student has the right to have access to his/her official records and other pertinent documents and

papers pertaining to official acts, transactions or decisions.

Section 3. Every student has the right to receive professional competence from the faculty and administration.

Section 4. Every student has the right to be academically evaluated based on objective criteria.

Section 5. Every student has the right to conduct scholarly research freely and to publish, discuss and exchangefindings and recommendations for the purpose of academic development.

Section 6. Every student has the right to suffrage.

6.1. Every student has the right to vote for representatives and officers of the USG.6.2. Every student has the right to exercise other electoral practices.

Section 7. Every student has the right to actively participate in the USG.

Section 8. Every student has the right to recall their representatives from office.



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Section 9. Every student has the right to proper representation and participation in all policy-making bodies inside

the University.

Section 10. Every student has the right to regular student-faculty and student-administration dialogue.

Section 11. Every student has the right to assemble and to freely and responsibly express their views, opinions and

grievances.

Section 12. Every student has the right to objective presentation and independent operation of the student-controlled

publications, subject to the cannons of responsible journalism.

Section 13. Every student has the right to establish, organize, join and actively participate in clubs, organizations,groups and other associations for purposes not contrary to existing policies.

Section 14. Every student has the right to due process.

Section 15. Every student has the right to legitimate and responsible use of adequate, safe, clean and efficient school

facilities.

Section 16. Every student has the right to apply for a USG position.

Section 17. All other rights as specified in the Student Handbook specified herein are included as rights of the students.

Art icle VDUT IES AND RESPONSIBILI TI ES O F STUD EN TS

Section 1. Every student shall observe and uphold the laws of the land, the rules and regulations of the University

as stipulated in the Student Handbook and this Constitution.

Section 2. Every student shall exercise his/her rights responsibly and in good faith.

Section 3. Every student shall uphold the academic integrity of the University, endeavor to achieve academic

excellence and abide by the rules and regulations governing his/her academic responsibilities.

Section 4. Every student shall promote and maintain the peace and tranquility of the University by observing therules of discipline and by exerting efforts to attain harmonious relationships with fellow students, theadministrators, the teaching academic staffs and other University personnel.

Section 5. Every student shall uphold, preserve and maintain the integrity of his/her Alma Mater.

Section 6. Every student shall participate actively in civic affairs and in the promotion of the general welfare, particularly in the social, economic and cultural development of his/her community and in the

attainment of a just, compassionate and orderly society.

Art icle V IAC COUNT ABIL IT Y OF USG OFFF IC ERS

All USG officers shall at all times be accountable to the studentry who they must serve with utmost responsibility,integrity, loyalty, efficiency and professionalism.

Art icle VIIT H E E X E C U T I V E B O A R D



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Section 1. The Executive Board, which shall hereinafter be referred to as EB, shall be the highest governing body

and representative authority of the USG.

Section 2. The EB shall be composed of the:

2.1. President.

2.2. Vice President for Internal Affairs.

2.3. Vice President for External Affairs.2.4. Executive Secretary.

2.5. Executive Treasurer.

Section 3. The EB shall have the following powers, duties and responsibilities:

3.1. To uphold and enforce the provisions stipulated in this Constitution and its bylaws.

3.2. To outline and enforce basic policies that shall facilitate the performance of its duties andresponsibilities.

3.3. To discuss national, sectoral and university-wide issues and academic-related matters, projects,

programs and campaigns to be presented to the College Presidents.3.4. To ensure fair, efficient and effective representation in all University committees whose

services and decisions affect the welfare of the students.

3.5. To create departments and ad hoc as may be necessary to discharge its functions.

Section 4. The members of the EB shall determine the frequency and the time of their meetings.

Section 5. Any member of the EB may call special meetings if he/she deemed it necessary.

Section 6. The EB shall constitute a quorum of no less than two-thirds of its members.

Section 7. A final decision must be reached via a majority (50% + 1) of those present. Decisions made outside this

provision are tentative and unofficial until majority of the EB members are informed and have agreed.

Art icle VII IT H E E X E C U T I V E C O M M I T T E E

Section 1. The Executive Committee, which shall hereinafter be referred to as EXECOM, shall be vested withexecutive powers.

Section 2. The EXECOM shall be composed of the:

2.1. All the members of the EB.

2.2. All College Presidents.

Section 3. The EXECOM shall have the following powers, duties and responsibilities:

3.1. To discuss and decide on national, sectoral, university-wide issues and academic-relatedmatters, projects, programs and campaigns for endorsement and final approval of theLegislative Assembly, whenever necessary.

3.2. To implement all resolutions approved by the Legislative Assembly.3.3. To issue Executive Orders to the USG in case of a state of emergency and be answerable to the

Legislative Assembly for the consequences thereof.

3.4. To appeal for reconsideration to the Legislative Assembly any approved motion or resolutionupon two-thirds vote of the members of the EXECOM.



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3.5. To determine the vision and mission of the USG and ensure that resources be made available

towards their attainment.

Section 4. The members of the EXECOM shall determine the frequency and the time of their meetings.

Section 5. Any member of the EXECOM may call special meetings if he/she deemed it necessary.

Section 6. The EXECOM shall constitute a quorum of no less than two-thirds of its members.

Section 7. A final decision can only be reached via a majority vote (50% + 1) of those present. Decisions madeoutside this provision are binding and executory unless challenged by an EXECOM member.

Art icle I XPOWERS, DUT IES AND RESPONSIBILI TIES OF EB M EMB ERS

Section 1. The President shall:

1.1. Be the Chief Executive Officer of the USG.1.2. Be the official spokesperson of the USG at any function, meeting or assembly.

1.3. Preside over the meetings of the EB, EXECOM, USG General Assemblies, Convention of

Leaders and committees under his/her office.1.4. Have no voting powers but shall have the power to veto policies, resolutions, programs and

projects approved by the EB, EXECOM, the Activities Assembly and the LegislativeAssembly.

1.4.2. The presidential veto must be communicated to the Executive Secretary within threedays of the approval of the policy, resolution, program or project. Otherwise, the

policy, resolution, program or project may be released or implemented.

1.4.3. A two-thirds vote of the remaining EB, EXECOM, the Activities Assembly and theLegislative Assembly, whichever is concerned, is required to override a presidential

veto.

1.5. Oversee the internal and external affairs of the USG.1.6. Initiate the implementation of all the decisions of the Legislative Assembly.

1.7. Nominate and appoint the student representatives to external alliances, seminars, sectororganizations, University-wide committees and other functions requiring such representation

and appointment. The order for the nomination and appointment is as follows:

1.7.1. Member/s of the EB.1.7.2. College President/s.

1.7.3. Legislative Assembly Representative/s.1.7.4. Batch President/s.1.7.5. Other USG officer/s.

1.8. Be an ex-officio member of all the committees under the executive arm of the USG.1.9. Submit to the Legislative Assembly and the Judiciary trimestral reports that shall present and

evaluate the state of the organizational affairs and recommend further actions.

1.10. Monitor, directly or indirectly, the performance of all offices and committees with executivefunctions.

1.11. Receive and review periodic reports from each of the EB members, all Executive units, theLegislative Assembly and the Judiciary.

1.12. Ensure that national, sectoral and University-wide issues be adequately addressed by the USG.1.13. Represent the USG in sectoral activities within and outside the University.1.14. Convene the Council of University Representatives (CURE) which shall be composed of all

student representatives to University policy-making bodies.1.15. Perform other functions to facilitate the discharge of his/her responsibilities or acts prescribed

herein and be answerable to the Legislative Assembly for the consequences of such.

1.15. Be vested with the power to grant presidential pardon to any USG officer found guilty ofviolation of this constitution and its bylaws by the Judiciary, provided that the pardon is with

just cause.



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Section 2. The Vice President for Internal Affairs shall:

2.1. Report directly to the President.

2.2. Be the supervisor and coordinator of the internal affairs of the USG under the direction of thePresident.

2.3. Assume the responsibilities of the President in matters concerning internal affairs if the

President is absent or incapacitated or if so directed by the EB.2.4. Assume automatically the Presidency in the event that such office is permanently vacated.

2.5. Coordinate with the College and Batch Student Governments with regards to internal affairs ofthe USG.

2.6. Monitor all internal activities and programs of the College and Batch Student Governments.2.7. Chair the Activities Assembly.

2.8. Ensure that the USG University-wide activities are prioritized over other student activities.

2.9. Create departments and ad hoc as may be necessary to discharge specific functions of theinternal affairs.

2.10. Supervise the planning and implementation of special projects during celebrations of USG

University-wide weeks and other occasions warranting participation of the USG.2.11. Address student concerns regarding the operational efficiency and development of physical

facilities in the University.

2.12. Conduct research undertakings on University policies and structures and present results andrecommendations to the EXECOM, Legislative Assembly and/or the University administration.

2.13. Perform other functions as deemed necessary by the EXECOM.

Section 3. The Vice President for External Affairs shall:


3.2. Be the supervisor and coordinator of the external affairs of the USG under the direction of thePresident.

3.3. Assume the responsibilities of the President in matters concerning external affairs if the

President is absent or incapacitated or if so directed by the EB.3.4. Assume automatically the Presidency in the event that both the Presidency and the Internal

Affairs Vice Presidency are permanently vacated.3.5. Coordinate with the College and Batch Student Governments with regards to external affairs of

the USG.

3.6. Monitor all external activities and programs of the College and Batch Student Governments.3.7. Co-chair the Activities Assembly and assume chairmanship if the Vice President for Internal

Affairs is absent or incapacitated or if so directed by the EB.3.8. Create departments and ad hoc as may be necessary to discharge specific functions of the

external affairs

3.9. Establish liaisons with other student governments and other relevant entities.3.10. Establish alliances with external entities on specific issues or campaigns as specified by the EB.

3.11. Perform other functions as deemed necessary by the EXECOM.

Section 4. The Executive Secretary shall:


4.2. Be the Chief Administrative Officer of the USG.4.3. Take charge of the daily and administrative affairs of the USG.4.4. Be the official custodian of all records and papers of USG.

4.5. Record all meetings of the EB, EXECOM, USG General Assemblies, Convention of Leaders,Legislative Assembly and Inner Circle.

4.6. Be responsible for efficient USG office management.

4.7. Be responsible for the training and development and other concerns and needs of USG officersin the discharge of their duties.

4.8. Handle all correspondences of the EB, both internally and externally.



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4.9. Coordinate with the other offices to facilitate the maintenance of a complete and effective filing

system of the USG.4.10. Supervise the information dissemination of the University-wide activities, programs and

campaigns of the USG through publicity, publications and the like.

4.11. Establish programs or projects to obtain regular feedback from the student body.4.12. Prepare the agenda of meetings of the EB and EXECOM after due consultation with its

members.

4.13. Advise the President on matters of general administration.4.14. Perform other functions as deemed necessary by the EXECOM.

Section 5. The Executive Treasurer shall:


5.2. Act as custodian of the USG funds and enforce standard operating procedures within the USG

with regards to the financial system.5.3. Design and implement a plan for the management of funds under the jurisdiction of the USG.

5.4. Be in charge of the preparation of the annual budget, of which allocation must be given to all

the offices under the structure of the USG, to be approved by the Legislative Assembly.5.5. Formulate and implement policies and procedures governing the financial resources of the

USG.

5.6. Require financial documents necessary for the maintenance of an effective monitoring system.5.7. Collect and summarize needed data in the preparation of financial reports dealing with all

phases of the financial, accounting and operating activities of the USG.5.8. Prepare trimestral financial reports dealing with all phases of the financial activities of the

offices under the USG structure and present such reports to all offices concerned.5.9. Safeguard cash temporarily on hand and maintain banking connection for the regular deposit

and savings accounts for the USG.

5.10. Monitor fund-raising activities initiated by the offices under the USG.5.11. Make periodic reviews of the income and expenditure status of each budgetary unit for any

needed remedial action.

5.12. Review and monitor all receipts and disbursements of funds within the USG.5.13. Prepare an annual financial report of the USG for examination by the EXECOM and

Legislative Assembly and also for audit by the Auditor duly appointed by the Judiciary.5.14. Perform other such duties and responsibilities related to and/or implied from the above

enumeration of duties and responsibilities.

5.15. Perform other such functions as deemed necessary by the EXECOM.

Art icle XTH E AC TIV IT I ES ASSEMBL Y

Section 1. The Activities Assembly, which shall hereinafter be referred to as AA, shall be the policy-making armconcerning activities, projects and programs of the USG.

Section 2. The AA shall be composed of the:

2.1. Vice President for Internal Affairs.2.2. Vice President for External Affairs.

2.3. All College Presidents.2.4. All Batch Presidents.

Section 3. The AA shall have the following powers, duties and responsibilities:

3.1. To outline and enforce basic policies and procedures for the efficient and effective

implementation of student activities, projects and programs and enforce these upon theapproval of the EXECOM.



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3.2. To plan University-wide student activities, projects and programs and assign departments or ad

hoc for the implementation of such upon the approval of the EXECOM.3.3. To create departments and ad hoc as may be necessary to discharge specific functions of the

AA.

3.4. To discuss and deliberate matters pertaining to activities, projects and programs of thedepartments and ad hoc.

3.5. To perform such other functions as deemed necessary by the EXECOM.

Section 4. The members of the AA shall determine the frequency and the time of their meetings.

Section 5. Any member of the AA may call special meetings if he/she deemed it necessary.

Section 6. The AA shall constitute a quorum of no less than two-thirds of its members.

Section 7. A final decision must be reached via a majority (50% + 1) of those present, subject to the decision of theEXECOM and the Legislative Assembly. Decisions made outside this provision are tentative and

unofficial until majority of the AA members are informed and have agreed.

Art icle X IT H E C O L L E G E ST U D E N T G O V E R N M E N T

Section 1. The College Student Government, which shall hereinafter be referred to as CSG, shall be composed ofall undergraduate students of each respective college.

Section 2. The CSG Executive Board, which shall hereinafter be referred to as CSG-EB, shall be the highestgoverning body and representative authority of each respective college.

Section 3. The CSG-EB shall be composed of the:

3.1. College President.

3.2. All Batch Presidents from the college.3.3. All Legislative Assembly Representatives from the college.

Section 4. The CSG-EB shall have the following powers, duties and responsibilities:

4.1. To discuss and decide on matters which are pertinent to their respective college.4.2. To determine the vision and mission of the CSG and ensure that resources be made available

towards their attainment.4.3. To outline and enforce basic policies that shall facilitate the performance of their duties and

responsibilities.

4.4. To execute all policies and directives issued by the Legislative Assembly which are pertinent toeach respective college.

4.5. To handle college affairs and the needs of the different majors and batches.

4.6. To organize and implement programs for their particular college.4.7. To create departments and ad hoc as may be necessary to discharge its functions.

4.8. Prepare a Rules of Internal Governance of the CSG within the framework of this Constitution.

Section 5. The College Presidents shall:

5.1. Report directly to the President

5.2. Discuss and update the EXECOM on college-wide programs and concerns.5.3. Enforce programs of the EB, upon the approval of the EXECOM, to the college and its batches.5.4. Spearhead the execution of all policies and directives issued by the Legislative Assembly

which are pertinent to their respective colleges.5.5. Coordinate with the EXECOM regarding University-wide issues and activities.



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5.6. Chair the CSG-EB and appoint from its members a replacement in case of their incapacity or

absence.5.7. Perform other functions as deemed necessary by the EXECOM and the Legislative Assembly.

Section 6. The members of the CSG-EB shall determine the frequency and the time of their meetings.

Section 7. Any member of the CSG-EB may call special meetings if he/she deemed it necessary.

Section 8. The CSG-EB shall constitute a quorum of no less than two-thirds of its members.


provision are tentative and unofficial until majority of the CSG-EB members are informed and haveagreed.

Art icle XIIT H E B A T C H ST U D E N T G O V E R N M E N T

Section 1. The Batch Student Government, which shall hereinafter be referred to as BSG, shall be composed of allundergraduate students of each respective batch of each respective college.

Section 2. The BSG Executive Board, which shall hereinafter be referred to as BSG-EB, shall be the highestgoverning body and representative authority of each respective batch of each respective college.

Section 3. The BSG-EB shall be composed of the:

3.1. Batch President.

3.2. Batch Vice-President.

3.3 Legislative Assembly Representative.

Section 4. The BSG-EB shall have the following powers, duties and responsibilities:

4.1. Create committees for the operations of the batch.

4.2. Execute all policies and directives issued by the Legislative Assembly which are pertinent tothe batch.

4.3. Organize and implement programs for the enhancement and development of the batch.

4.4. Participate in the execution of college and University-wide programs as directed by the CollegePresident and AA.

4.5. Encourage batchmates to participate in batch, college and University-wide programs.4.6. Prepare a Rules of Internal Governance of the BSG within the framework of this Constitution.4.7. Perform other functions as deemed necessary by the EB and the College President.

Section 5. The Batch Presidents shall:

5.1. Report directly to the College President and President as deemed necessary.5.2. Represent the BSG in the CSG, AA and other such entities as necessary.

5.3. Discuss and update the CSG on batch-wide programs and concerns.5.4. Enforce programs of the EB, upon the approval of the EXECOM, to the batch.

5.5. Spearhead the execution of all policies and directives issued by the Legislative Assemblywhich are pertinent to their respective batches.

5.6. Coordinate with the College President and EB regarding college and University-wide issues

and activities, respectively.5.7. Chair the BSG-EB.5.8. Perform other functions as defined in the Rules of Internal Governance of the BSG and as

deemed necessary by the EB, College President and the Legislative Assembly.

Sec tion 6. T he B atch Vice-Presidents shall:



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6.1. Report directly to the Batch President and College President and President as deemednecessary.

6.2. Represent the Batch President in other programs and activities and other such entities.

6.3. Discuss and update the CSG on batch-wide programs and concerns in the absence of the BatchPresident.

6.4. Assume powers and responsibilities of the Batch President in his/her incapacity or absence.

6.5. Enforce programs of the EB, upon approval of the EXECOM, for the batch.6.6. Assist the Batch President in the execution of all policies and directives issued by the

Legislative Assembly which are pertinent to their respective batches.6.7. Chair the BSG-EB in the absence of the Batch President.

6.8. Perform other functions as defined in the Rules of Internal Governance of the BSG and asdeemed necessary by the EB, College President and the Legislative Assembly.

Section 7. The members of the BSG-EB shall determine the frequency and the time of their meetings.

Section 8. Any member of the BSG-EB may call special meetings if he/she deemed it necessary.

Section 9. The BSG-EB shall constitute a quorum of no less than two-thirds of its members.

Section 10. A final decision must be reached via a majority (50% + 1) of those present. Decisions made outside this provision are tentative and unofficial until majority of the BSG-EB members are informed and haveagreed.

Art icle XII IT H E E X E C U T I V E D E P A R T M E N T S

GE NER AL PROVISIONS

Section 1. The Executive Departments, which shall hereinafter be referred to as EXEDEP, shall be the standing

committees to aid the USG in addressing specific concerns, issues, projects and programs consonantwith its principles and purposes.

Section 2. The Batch Presidents shall be appointed to EXEDEP, except for the Department of Activity Approval

and Monitoring, and shall be limited to membership to only one EXEDEP. The EB shall assign the

Batch Presidents to the EXEDEP in reference to, but not entirely based upon, the top three choices ofeach Batch President and in a manner that the EB deems necessary.

Section 3. Each EXEDEP shall have a Chairperson and a Vice Chairperson, all of whom shall be elected fromamong and by the members of the EXEDEP. The members shall determine the manner of election

thereof.

Section 4. The EXEDEP Chairpersons shall have the following powers, duties and responsibilities:

4.1. Report directly to the EB.

4.2. Preside over the meetings of their respective EXEDEP.4.3. Administer the overall operations of their respective EXEDEP.

4.4. Report to the AA actions on programs and projects referred to their EXEDEP.4.5. Appoint EXEDEP members to sub-committees as well as delegate EXEDEP tasks to members,

whenever necessary.

4.6. Consolidate the EXEDEP members on matters pertinent to the AA and in their attendance toAA sessions.

4.7. Perform other functions as deemed necessary by the EB and AA.

Section 5. The EXEDEP Vice Chairpersons shall have the following powers, duties and responsibilities:



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5.1. Report directly to the EXEDEP Chairperson.

5.2. Assume the powers and responsibilities of the EXEDEP Chairperson in his/her incapacity orabsence.

5.3. Supervise the EXEDEP programs and projects.

5.4. Assist the EXEDEP Chairperson in supervising the operation of the EXEDEP.5.5. Perform other functions deemed necessary by the EXEDEP Chairperson or as prescribed within

the rules of their respective EXEDEP.

Section 6. The members of the EXEDEP shall have the following powers, duties and responsibilities, other than

those stated in Article XII Section 5 of this Constitution:

6.1. Report directly to the EXEDEP Chairperson.6.2. Be present and participate actively in all EXEDEP meetings.

6.3. Aid the EXEDEP Vice Chairperson in all programs and projects.

6.4. Perform other functions deemed necessary by the EXEDEP Chairperson or as prescribed withinthe rules of their respective EXEDEP.

Section 7. The members of the EXEDEP shall determine the frequency and the time of their meetings.

Section 8. Any member of the EXEDEP may call special meetings if he/she deemed it necessary.

Section 9. The EXEDEP shall constitute a quorum of no less than two-thirds of its members.


provision are tentative and unofficial until majority of the EXEDEP members are informed and haveagreed.

E X E C U T I V E D E P A R T M E N T S

Section 11. The EXEDEP prescribed by this Constitution shall be the following:

11.1 Department of Activity Approval and Monitoring.

11.2. Department on Community Development.11.3. Department on Student Services.

11.4. Department on Advocacy.

DEPARTM ENT ON AC TIV IT Y APPROVA L AND MONI TORING

Section 13. The Department of Activity Approval and Monitoring, which shall hereinafter be referred to as DAAM,shall be the coordinating body of the USG in approving and monitoring student activities.

Section 14. The DAAM shall be chaired by a staff duly appointed by the Vice President for Internal Affairs.

Art icle X IVTH E LEGISLATI VE ASSEMBL Y

Section 1. The Legislative Assembly, which shall hereinafter be referred to as LA, shall be the highest policy-

making body of the USG. The legislative power shall be vested in the LA, except to the extent reservedto the people by the provisions on initiative and referendum.

Section 2. The LA shall be composed of the:

2.1. Chief Legislator.

2.2. All LA Representatives.2.3. Legislative Secretariat.



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Section 3. The LA shall concern itself with discussing and deciding on the following matters:

3.1. Integral policies, existing operations, projects and programs.

3.2. Resolutions of University-wide, curricular and extra-curricular matters.

3.3. Resolutions on national and sectoral issues.3.4. Representation of administrative and non-administrative units and committees requiring such

inside the campus.

3.5. Budget allocation of the USG as presented by the Executive Treasurer.3.6. Creation of standing and ad hoc committees whose functions shall be determined by the body.

3.7. Approval of the Election Code to be adopted by the Commission on Elections.3.8. Approval of appointed USG officers for elected positions.

Section 4. The Chief Legislator shall have the following powers, duties and responsibilities:

4.1. Call and preside over the sessions of the LA and appoint from its members, except the Majorityand Minority Floor Leaders and the Legislative Secretariat, a replacement upon his/her

incapacity or absence.

4.2. Call and preside over the meetings of the LA Inner Circle and appoint from its members,except the Legislative Secretariat, a replacement upon his/her incapacity or absence.

4.3. Call special LA sessions.

4.4. Preserve order and decorum during sessions, and, in case of disturbance or disorderly conductwithin the premises where the session is being held, take such measures as he/she may deemadvisable or as the LA may direct.

4.5. Rule on all questions of order, subject to appeal by any member of the LA, which appeal shall

not be debatable, but the member appealing may explain his/her appeal for not more than fiveminutes.

4.6. Sign and affix the seal of the USG in all resolutions, memorials, writs, warrants and subpoenas

issued by the order of the LA.4.7. Enforce all rules, policies and procedures governing the LA.

4.8. Receive periodic reports from all units and members of the LA whose frequency of submission

shall be at his/her discretion.4.9. Appoint LA Representatives to LA Committees.

4.10. Be an ex-officio member of all LA Committees.4.11. Have administrative supervision over the LA and all its units.

4.12. Be the official representative of the LA in functions that require its presence.

4.13. Ensure that the LA follows properly the parliamentary procedure during sessions.

Section 5. The LA Representatives shall have the following powers, duties and responsibilities:

5.1. Report directly to the Batch President, College President, Chief Legislator and President as

deemed necessary.5.2. Participate actively in LA sessions.

5.3. Conduct regular consultations with his/her constituents regarding academic and non-academic

matters.5.4. Hold position in other USG units and University-wide committees as appointed.

5.5. Handle the College Advisory Board together with the other LA Representatives of eachrespective college.

5.6. Handle the Batch Advisory Board.5.7. Review existing policies and resolutions.5.8. Pass resolutions and legislations that are of relevance to the studentry.

5.9. Be entitled to a copy of all minutes, resolutions and the like that concerns the legislative proceedings.

5.9. Perform other functions as deemed necessary by the EB, College President, Batch President,

Chief Legislator and the LA.



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Section 6. The Legislative Secretariat shall be chaired by the Executive Secretary and composed of at least two

staffs from the Office of the Executive Secretary.

Section 7. The Legislative Secretariat shall have the following powers, duties and responsibilities:

7.1. Report directly to the Chief Legislator.

7.2. Enforce orders of the LA when such duty devolves upon them.

7.3. Record the minutes of each session of the LA and all meetings of the LA Inner Circle.7.4. Call the roll of the members of the LA before the opening of the session.

7.5. Note all questions in order with the decisions thereon.7.6. Complete, within five days after the close of the session, the printing and distribution of the

minutes for the said session to the members of the LA.7.7. Provide each LA Committee a copy of the outline of the minutes for filing and reference.

7.8. Take charge in counting and recounting the votes or ballots.

7.9. Perform other functions as deemed necessary by the Chief Legislator or the LA.

Section 8. The LA Representatives shall, during the first session, elect among themselves a Majority Floor Leader

and a Minority Floor Leader.

8.1. The Majority Floor Leader shall consolidate the arguments and positions in a specific issue or

resolution of the majority of the body. He/She shall serve as the spokesperson of the majorityside. In case of conflict of interest, he/she may appoint anyone from the majority side to assumethe position but may not vacate his/her position as part of the majority, except for meritoriouscases to be decided by the Chief Legislator. He/She may call separate meetings outside the LA

sessions to convene the majority side.8.2. The Minority Floor Leader shall consolidate the arguments and positions in a specific issue or

resolution of the minority of the body. He/She shall serve as the spokesperson of the minority

side. In case of conflict of interest, he/she may appoint anyone from the minority side toassume the position but may not vacate his/her position as part of the minority, except for

meritorious cases to be decided by the Chief Legislator. He/She may call separate meetings

outside the LA sessions to convene the minority side.

Section 9. The members of the LA shall determine the frequency and the time of their meetings.

Section 10. The LA shall constitute a quorum of no less than two-thirds of its members.

Section 11. Decisions made in the absence of the quorum shall not be binding, unless such are made in the context

of an implied quorum.

11.1. Implied quorum shall only be decided through a 100% vote of the members present, which is

composed of at least a majority (50% + 1) of the members of the LA.11.2. Decision made during an implied quorum can be reached through a majority vote and shall

remain final unless no member of the body challenges the decision in the succeeding sessions

or meetings.11.3. Decisions made during an implied quorum, which were reached through a 100% vote, shall be

considered final.

Section 12. Resolutions shall be passed by a majority vote (50% + 1) of the LA Representatives present in thesession, with the exception of resolutions which seek to amend this Constitution which requires a two-thirds vote of the members of the LA.

Section 13. Resolutions passed by the LA shall be final and binding. However, if the EXECOM does not concurthough a two-thirds vote of its members, the EXECOM may ask for reconsideration and return the same

with objections to the LA immediately on its next session. In the event that the LA retains the originaldecision by a majority vote of LA Representatives present, the resolution is executory.



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Section 14. All rulings announced by the Chief Legislator shall be final unless reversed through a motion to appeal

-thirds voteof the members of the LA to be carried.

Art icle X VT H E L A C O M M I T T E E S

Section 1. The LA Committees shall be formed to address specific tasks and functions and ensure that specializedissues and concerns are adequately addressed by the LA.

Section 2. The LA Representatives shall be appointed to LA Committees and shall be limited to membership to

only one LA Committee. The Chief Legislator shall assign the LA Representatives to the LACommittees in reference to, but not entirely based upon, the top three choices of each LA

Representative and in a manner that he/she deems necessary.

Section 3. Each LA Committee shall have a Chairperson, a Vice Chairperson and a Secretary, all of whom shall be

elected from among and by the members of the committee. The members shall determine the manner of

election thereof.

Section 4. The LA Committee Chairpersons shall have the following powers, duties and responsibilities:

4.1. Report directly to the Chief Legislator.4.2. Preside over the meetings of their respective LA Committees.4.3. Participate in the meetings of the LA Inner Circle.

4.4. Administer the overall operations of their respective committees.4.5. Report to the LA Inner Circle actions on resolutions referred to their committees.

4.6. Appoint committee members to sub-committees as well as delegate committee tasks to

committee members, whenever necessary.4.7. Consolidate the committee members on matters pertinent to the LA and in their attendance to

LA sessions.

4.8. Perform other functions as deemed necessary by the Chief Legislator and the LA.

Section 5. The LA Committee Vice Chairpersons shall have the following powers, duties and responsibilities:

5.1. Report directly to the LA Committee Chairperson.

5.2. Assume the powers and responsibilities of the LA Committee Chairperson in his/her incapacityor absence.

5.3. Supervise the LA Committee researches.5.4. Assist the LA Committee Chairperson in supervising the operation of the LA Committee.5.5. Perform other functions deemed necessary by the LA Chairperson or as prescribed within the

rules of their respective committees.

Section 6. The LA Committee Secretary shall have the following powers, duties and responsibilities:

6.1. Report directly to the LA Committee Chairperson.

6.2. Record the minutes of the LA Committee meetings and provide copies to committee members.6.3. Organize and compile all documents pertinent to the LA Committee.

6.4. Be in charge of all logistical work of the LA Committee.6.5. Be responsible for drafting and submission of periodic reports to the Chief Legislator.6.6. Inform members of the LA Committee meetings two days prior to the scheduled date of the

meeting.6.7. Perform other functions deemed necessary by the LA Committee Chairperson or as prescribed

within the rules of their respective committees.

Section 7. The members of the LA Committees shall have the following powers, duties and responsibilities, other

than those stated in Article XIV Section 5 of this Constitution:



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7.1. Report directly to the LA Committee Chairperson.7.2. Be present and participate actively in all LA Committee meetings.

7.3. Aid the LA Committee Vice Chairperson in committee researches.

7.4. Perform other functions deemed necessary by the LA Committee Chairperson or as prescribedwithin the rules of their respective committees.

Section 8. The members of the LA Committees shall determine the frequency and the time of their meetings.

Section 9. Any member of the LA Committees may call special meetings if he/she deemed it necessary.

Section 10. The LA Committees shall constitute a quorum of no less than two-thirds of its members.


provision are tentative and unofficial until majority of the LA Committee members are informed andhave agreed.

Art icle XV ITH E LA INNER C IRCLE

Section 1. The LA Inner Circle, which shall hereinafter be referred to as LA-IC, shall be vested with theadministrative power of the LA.

Section 2. The LA-IC shall be composed of the:

2.1. Chief Legislator.

2.2. Majority Floor Leader.

2.3. Minority Floor Leader.2.4. All LA Committee Chairpersons.

2.5. Legislative Secretariat.

Section 3. The LA-IC shall have the following powers, duties and responsibilities:

3.1. Discuss and decide on matters relating to the administration of the LA.

3.2. Receive reports from LA Committees on resolutions referred to it and on the performance of

the committee and its members.3.3. Discuss and decide on matters relating to the rules and procedures to be used in the

consideration on the floor of resolutions reported to it, such as time limit for the debates, ruleson germaneness and amendments, etc.

3.4. Calendar resolutions reported by the LA Committees for consideration.

3.5. Outline the agenda of all LA sessions.

Section 4. All rulings by the LA-IC on matters pertaining to the administration of the LA may be overturned by a

two-thirds vote of the total membership of the LA.

Section 5. The members of the LA-IC shall determine the frequency and the time of their meetings.

Section 6. Any member of the LA-IC may call special meetings if he/she deemed it necessary.

Section 7. The LA-IC shall constitute a quorum of no less than two-thirds of its members.

Section 8. A final decision must be reached via a majority (50% + 1) of those present. Decisions made outside this provision are tentative and unofficial until majority of the LA-IC members are informed and have

agreed.

Art icle XVI I



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T H E C O L L E G E L E G IS L A T I V E B O A R D

Section 1. The College Legislative Board, which shall hereinafter be referred to as the CLB, shall be an aid to the

CSG and shall act as the highest policy-making body of the CSG.

Section 2. The CLB shall be composed of:

2.1. All LA Representatives of the college.

Section 3. The CLB shall concern itself with discussing and deciding on the following matters:

3.1. Integral policies, existing operations, projects and programs of the college.3.2. Resolutions of curricular and extra-curricular matters which are college-wide or batch-wide, as

may be necessary, in scope.

3.3. Representation of administrative and non-administrative units and committees requiring suchwithin the college.

3.4. Creation of standing and ad hoc committees for the college whose functions shall be

determined by the body.3.5. Approval of College Commissioners for the Commission on Elections and the Commission on

Audit.

Section 4. Motions or resolutions approved by the CLB may be subject to the approval of the LA as deemednecessary.

Section 5. The members of the CLB shall determine the frequency and the time of their meetings.

Section 6. Any member of the CLB may call special meetings if he/she deemed it necessary.

Section 7. The CLB shall constitute a quorum of no less than two-thirds of its members.

Section 8. A final decision must be reached via a majority (50% + 1) of those present. Decisions made outside this provision are tentative and unofficial until majority of the CLB members are informed and have agreed.

Art icle XVI I ITH E JUDIC IARY

Section 1. The Judiciary shall be the sole body to be vested with judicial power. Judicial power includes the dutyof the Judiciary to settle actual controversies involving rights which are legally demandable andenforceable and to determine whether or not there has been a grave abuse of discretion amounting to

lack or excess of jurisdiction on the part of any branch or instrumentality of the USG. The Judiciaryshall enjoy fiscal autonomy.

Section 2. The Judiciary shall be composed of the:

2.1. Chief Magistrate.2.2. Five Magistrates.

Section 3. The Judiciary shall have the following powers, duties and responsibilities:

3.1. To sit e n ban c , hear, try and resolve, by a two-thirds vote of the members present, within threeweeks any complaint involving the constitutionality, legality or jurisdiction of the acts, policiesand resolutions of USG officers.

3.2. To summon, order the investigation of suspension and impeach or recall USG officers.3.3. To reprimand or cite in contempt any USG officer or unit.

3.6. To review and approve appointments by the officers of the USG.



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3.7. To review and approve the budget allocation of the USG, as presented by the Executive

Treasurer.3.8. To confirm all Commissioners of the Commission on Elections and Commission on Audit

approved by the College Legislative Board.

3.9. To appoint its Investigating Officers and Prosecuting Officers whose number shall bedetermined by the Judiciary.

3.10. To draft and adopt a Complaint and Impeachment Code.

3.11. To draft and adopt its own Rules of Internal Governance including the Rules of Court.3.12 To conduct impeachment trials for any USG officer who is subject of an impeachment

complaint.

Section 4. The LA shall prescribe the qualifications of the Magistrates, Auditor, Investigating Officers andProsecution Officers.

Section 5. The Magistrates shall be duly appointed by a group of representatives from both the outgoing membersof the EXECOM and the Judiciary. The number of representatives of the Judiciary shall be the number

of undergraduate colleges, such that each college is represented.

Section 6. The completion of appointment of all Magistrates shall be at most a month after the General Elections.

The term of the Magistrates shall commence right the completion of appointment.

Section 7. A magistrate may hold office for more than one school year given that he/she will undergo reapplication provided that he/she has at least three terms remaining.

Section 8. A joint EXECOM, AA and LA session, to be chaired by the President, shall be devoted to elect a ChiefMagistrate. Such election shall be done at most one week after the completion of appointment of the

Magistrates.

Section 9. The Chief Magistrate shall preside over all proceedings and shall be the spokesperson of the Judiciary.

In his/her absence or incapacity, he/she may appoint a replacement among the members of the

Judiciary.

Section 10. Any Magistrate who has committed his/her third unexcused absence from its sessions shallautomatically be investigated for impeachment.

Section 11. The Magistrates shall determine the frequency and the time of their meetings.

Section 12. Any Magistrate may call special meetings if he/she deemed it necessary.

Section 13. The Judiciary shall constitute a quorum of no less than two-thirds of its members, except on

impeachment proceedings which require complete attendance.

Section 14. Cases concerning violations of any USG officer of this constitution and its bylaws shall be heard and

decided upon by a magistrate from the college to which the accused belongs. Decisions made by a solemagistrate can be subject to appeal provided that new evidences and/or points supporting the case of the

accused are found. Such appeal process shall be provided for in the Rules of Court.

Art icle X IXCONSTITUTIONAL COMMISSIONS

CO MM ON PRO VISIONS

Section 1. There shall be two independent Constitutional Commissions that shall report directly to the Judiciary:

1.1. Commission on Elections.

1.2. Commission on A udit.



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Section 2. The LA shall prescribe the qualifications of the Commissioners of the Commission on Elections and theCommission on Audit.

Section 3. The Commissioners shall be appointed and approved by their respective College Legislative Board andshall be presented to the Judiciary for confirmation.

Section 4. The completion of appointment, approval and confirmation of all Commissioners shall be at most amonth after the General Elections. The term of the Commissioners shall commence right the

confirmation of all the Commissioners of each Constitutional Commission.

Section 5. The Commissioners shall hold office for one complete school year, beginning in the first trimester andending in the third trimester.

Section 6. All Commissioners shall be prohibited from appointed position/s in any USG unit.

Section 7. The Commissioners of each Constitutional Commission shall elect among themselves a Chairperson, a

Vice Chairperson, a Secretary and a Treasurer. They shall also be given the prerogative to recruitmembers who shall help them in discharging their functions.

Section 8. The Chairperson of each Constitutional Commission shall preside over all proceedings and shall be thespokesperson of his/her respective Constitutional Commission.

Section 9. The Commissioners of each Constitutional Commission shall determine the frequency and the time of

their meetings.

Section 10. Any Commissioner of each Constitutional Commission may call special meetings if he/she deemed it

necessary.

Section 11. Each Constitutional Commission shall constitute a quorum of no less than two-thirds of its members.


provision are tentative and unofficial until majority of the members of each Constitutional Commissionare informed and have agreed.

CO MM ISSION ON ELE CT IONS

Section 13. The Commission on Elections, which shall hereinafter be referred to as COMELEC, shall decide on allelectoral exercises within the University.

Section 14. The COMELEC shall be composed of two Commissioners from each college.

Section 15. The COMELEC shall have the following powers, duties and responsibilities:

15.1. To adopt and uphold the Election Code passed by the LA.

15.2. To serve as the steering committee for the USG elections.15.3. To certify qualifications of candidates.

15.4. To penalize or disqualify candidates and/or political parties who violate the Election Code.15.5. To educate voters on the voting process to be used in the USG elections.15.6. To encourage students to vote.

15.7. To enforce and administer all rules and regulations relative to the conduct of an election, plebiscite, initiative, referendum and recall.

Section 16. The decision of the COMELEC on all electoral practices shall be considered final unless appealed in theJudicial department.



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CO MM ISSION ON AUDIT

Section 20 The Commission on Audit, which shall hereinafter be referred to as COA, shall be composed of a

chairman and two commissioners, who shall be legitimate students of DLSU, and at the time of their

appointment, has at least one year of tenure in DLSU, and must not have been candidates for any position in the election preceding their appointment.

Section 21 The Chairman and the Commissioners shall be appointed by the President with consent of theEXECOM, Chief Legislator and Chief Magistrate, for three consecutive terms without reappointment.

Section 22 In cases of early vacancy, the President with consent of the EXECOM, Chief Legislator and Chief

Magistrate must appoint a new commissioner who will serve the unexpired term of the commissioner preceding his appointment.

Section 23 The Commission on audit shall have the power, authority, and duty to examine and audit all accounts pertaining to the revenue and receipts of, and to the expenses and disbursements of every USG unit

Section 24 The Commission on Audit shall create a COA Manual to be approved by the Legislative AssemblySection 25 The COA Chairman shall have 1 year experience of being an auditor in the Office of the Treasurer.

Section 26 The Commission on audit has the responsibility of filing a complaint to the USG-SC or to lower courts,whichever is deemed necessary, against any USG official accused to be misappropriating fund.

Section 27 The COA shall create their own structure relevant to their operations.

Section 27 The Commission on Audit shall submit trimestral COA reports to the President, Chief Legislator and

Chief Magistrate.

Art icle X XA R T I C L E S O F I M P E A C H M E N T

Section 1. All USG elected officers may be removed from office, on impeachment for, and conviction of, culpableviolations of this Constitution and betrayal of public trust.

Section 2. The following may be grounds for impeachment:

2.1. Any willful violation of this Constitution and its bylaws.2.2. Gross negligence of duty.2.3. Illegal disbursement of funds.

2.4. Any behavior which undermines the integrity of the USG.2.5. Any other forms of gross misconduct as provided by the USG policies.

Section 3. Any student or officer of the USG may file a resolution of impeachment against any USG officer. Theresolution must be addressed to the Chief Magistrate.

Section 4. The policies on impeachment shall be as follows:

4.1. The Judiciary shall order investigations of cases of impeachment and recall at its owndiscretion or on the basis of written complaints from any student or officer of the USG within

seven regular school days (not including Sundays and holidays). The Judiciary shall thendecide whether to initiate impeachment or recall proceedings or not. Should the Judiciary fail tomeet this deadline, complaints shall automatically be dismissed.

4.2. The Judiciary shall serve notice of impeachment or recall to the official/s concerned at leastfour days before the set hearing date. Any USG officer must take a leave of absence once

notice of impeachment or recall is served to him/her.



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4.3. All matters of impeachment and recall shall be heard and tried with all the Magistrates in

attendance. Decisions on impeachment shall be made upon two-thirds vote of the Judiciary.4.4. The Judiciary shall impose the necessary sanctions. All decisions of the Judiciary on matters of

impeachment and recall are final and executory, except for meritorious cases.

4.5. Should any Magistrate be the subjected to an impeachment complaint, he/she must take a leaveof absence before any investigation on the complaint is conducted. He/She shall be temporarily

replaced within twenty-four hours by a prosecuting officer of his/her choice. A special body,

chaired by the President, with five unconfirmed impartial appointees from the students, shallinitiate impeachment proceedings on the Magistrate/s concerned. It shall resolve the matter

unanimously within three weeks.

Art icle XX ITH E COUNCI L OF STUDENT ORGANIZ ATI ONS

Section 1. The Council of Student Organizations, which shall hereinafter be referred to as CSO, shall be the unionof all the duly accredited organizations in the University. The CSO shall create and maintain conditions

ces and

activities and develop proactive and dynamic leaders.

Section 2. The CSO shall be an autonomous body that may work closely in coordination, in the principle of

synergy, with the Vice President for Internal Affairs.

Section 3. The CSO shall:

3.1. Adhere to the policies of cooperation and harmonious relations with all the units of the USG.3.2. Be responsible for its member organizations and be answerable to the student body, subject to

agreements entered into by the CSO and its member organizations.

Section 4. The CSO shall have the right to:

4.1. Operate on its own with regards to CSO-related matters.4.2. Implement full decision-making capability on matters concerning its member organizations.

4.3. Draft its own by-laws to guide its operations and policies subject to the consultation andapproval of the Council Body and in reference to the policies of the USG.

Section 5. The policy-making body of the CSO shall be the Council Body composed of all the existingorganizations.

Section 6. A student organization shall be recognized for membership in CSO subject to the policies of theAspiring Organizations Accreditation Committee (AOAC).

Section 7. The CSO as a body shall not be empowered to make stands on national and University issues but

individual organizations may do so. CSO as a body, however, upon a unanimous decision, may take

stands on University issues affecting the interests of the member organizations upon the discretion ofthe CSO Executive Board.

Section 8. The CSO and its member organizations are prohibited from endorsing any political party or candidate

for the USG Elections.

Art icle XXI ICON VENT ION OF LE ADERS

Section 1. The Convention of Leaders, which shall hereinafter be referred to as COLE, shall serve as an advisory

body to the President, without any executive or legislative functions.

Section 2. The COLE shall be composed of the:



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2.1. All members of the EXECOM.2.2. Chief Legislator.

2.3. Chief Magistrate.

2.4. All Batch Presidents.2.5. One representative from each recognized student organization.

2.6. One representative from each unrecognized student organization.

2.7. One representative from each major student publication.2.8. One representative from each support group of administrative unit.

2.9. One representative from each cultural arts group.2.10. One representative from each athletic and varsity team.

2.11. One representative from each other student organization or unit not listed.2.12. Immediate past members of the USG EB.

Section 3. The COLE shall serve as a venue where:

3.1. The student leaders can suggest projects, programs and actions to the USG regarding national,

sectoral and University-wide and academic-related issues.3.2. The USG leadership can gather feedback on the projects, programs and actions being

undertaken by the USG.

3.3. The student leaders can assess the performance of the USG and recommend necessary steps tofurther attain its objectives

3.4. Information regarding USG affairs can be disseminated directly from the EB to the studentleaders.

3.5. Other functions as deemed necessary by the President.

Section 4. The COLE shall convene once a term. The President shall have the prerogative to call emergency

meetings at times which warrant the immediate advice of the COLE.

Art icle XXI I IELECTIONS

Section 1. The elections of the USG officers shall be held every third trimester of the preceding school year, withthe exception of the election of incoming freshmen officers, which shall be held during the first

trimester of the school year.

Section 2. USG officers shall be elected by the plurality of all votes cast. Protest of a majority (50% + 1) against

any officer by his/her constituent population shall render the election of such an officer invalid.

Section 3. The qualifications to be a candidate for the USG elections shall be provided by the Election Code.

Section 4. The members of the EB shall be voted into office by the members of the entire student body.

Section 5. The College Presidents shall be voted into office by the members of their respective colleges.

Section 6. The Batch Presidents and the LA Representatives shall be voted into office by the members of theirrespective batches of their respective colleges.

Section 7. The COMELEC shall call a special election within the first four weeks of the first trimester of theschool year for vacancies arising from the disqualification of candidates.

Section 8. The term of the USG officers shall begin on the last day of the preceding school year and end on the lastday of the same school year.

Art icle XX IVVACANCIES



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Section 1. The LA shall decide on actions required for vacancies in the USG following a special session.

Section 2. In case of incapacity in the discharge of duties, removal from office or resignation of the President, the

Vice President for Internal Affairs shall take the position of the President while maintaining his/herfunctions and powers as Vice President for Internal Affairs until the necessary appointment is made.

Section 3. In case of incapacity in the discharge of duties, removal from office or resignation of any EB memberexcluding the President, the President shall endorse a USG officer excluding the Judiciary department,

and the LA shall decide on the endorsement of the USG officer into position.

Section 4 In case of incapacity in the discharge of duties, removal from office or resignation of a Batch Vice-President or LA Representative, the College President shall decide on what action/s to take in such

circumstance, upon confirmation of the LA.

Section 5. Resignation shall only be valid if it concerns health, academics, among others, subject to the approval of

the LA. There shall be no leave of absence from the USG duties, except for the case of incumbent USG

officers seeking to run for office in the next general elections. Such officers are, however, required toresume their original posts and complete the term of their original office after election.

Art icle XX VGE NER AL PROVISIONS

Section 1. The results of all referenda and plebiscites not provided herein shall be valid upon a majority turnout of

voters.

Section 2. All incumbent COMELEC Commissioners shall remain in office until after the newly appointed

Magistrates assume their office.



!"#$%&'#() +(,-%"( ./$%&"0%"( 1/"'(#(,(#/"2% 34 +455% !"#$%&'#() 64"#54

24

Art icle XX V IAMENDMENTS

Section 1. Any amendment or revision of this Constitution may be proposed by the students through an initiative

upon a vote of at least two-thirds of the members of the LA.

Section 2. Any amendment or revision of this Constitution under Section 1 hereof shall be valid only when ratified

by a majority of all votes cast in a plebiscite.

Section 3. No amendment or revision of this Constitution shall be authorized within three years following theratification of this Constitution.

Art icle XX V I ITRA NSIT ORY PROVISIONS

Section 1. All existing resolutions, codes, Rules of Internal Governance and policies consistent with this

Constitution shall remain operative until amended, repealed or revoked.

Section 2. The term of incumbent officers shall be extended until such time that matters pertaining to their term of

office require representation of the studentry.

Art icle XX V I I ISEPARABI L ITY CLA USE

If any provision of this Constitution is declared invalid, the remainder thereof not affected thereby shall continue in fullforce and effect.

Art icle XX IXE F F E C T I V I T Y

This Constitution shall take effect the school year following the ratification by a majority of fifty percent plus one votescast by the members of the USG at a plebiscite called for by this purpose and shall supercede all previous constitutions.



De La Salle University1

Student Council P.L.A.R. No. 2009-01-152

Legislative Assembly Status: Approved3

4

5

Resolution No. 2009-126

7

Sponsored by: Rules and Policies Committee8

9

Carl Vincent Abaya, FAST 2007 Ma. Ana Patricia Mallari, BnE 201010

Michael Gutierrez, 63rd Eng Anna Villanueva, FAST 2008 11

Trisha Vanessa Liu, 63rd Eng12

13

14

RESOLUTION CALLING FOR THE APPROVAL OF PRESIDENTIAL PARDON15

GUIDELINES16

17

Whereas, the Legislative Assembly is the highest policy making body of the Student18

Council (Article VIII Section 1, Student Council Constitution);19

20

Whereas, the Rules and Policies Committee shall initiate the review of the rules,21

policies, and procedures of the Legislative Assembly, De La Salle University22

Student Council, and De La Salle University, in coordination with the concerned23

offices and/or units, and present recommendations to the Legislative Assembly,24

De La Salle University Student Council Executive Committee and offices25

concerned. (LA Rules of Internal Governance, Article VIII, Section 5.1);26

27

Whereas, the University Student Government has been ratified. (Mistades, V. (2009,28

April 21). DLSU-Manila: Announcements: Results of the Student Council General29

Elections 2009. Retrieved July 1, 2009, from De La Salle University: Manila30

website: http://www.dlsu.ph/announcements/default.asp?id=604);31

32

Whereas, the USG President shall be vested with the power to grant presidential33

pardon to any USG officer found guilty of violation of this constitution and its34

bylaws by the Judiciary, provided that the pardon is with just cause. (USG35

Constitution, Article IX Section 1.15);36

37

Whereas, a pardon is defined as an action of an executive official of the government38

that mitigates or sets aside the punishment for a crime. (West's Encyclopedia of39

American Law, edition 2. (2008). Farmington Hills, MI: The Gale Group Inc. );40

41

Whereas, a pardon is divided into absolute and conditional. The former is that which42

frees the criminal without any condition whatever; the latter is that to which a43

condition is annexed, which must be performed before the pardon can have any44

effect. (Bouvier, J. (1856). A Law Dictionary: Adapted to the Constitution and45

Laws of the United States. Philadelphia.);46



47

Whereas, an unconditional pardon fully restores an individual's civil rights forfeited upon48

conviction of a crime and restores the person's innocence as though he or she49

had never committed a crime. This means that a recipient of a pardon may50

regain the right to vote and to hold various positions of public trust. (West's51

Encyclopedia of American Law, edition 2. (2008). Farmington Hills, MI: The Gale52

Group Inc. );53

54

Whereas, a conditional pardon imposes a condition on the offender before it becomes55

effective. Typically this means the commutation of a sentence. For example, the56

president has the power under the Pardon Clause to commute a death sentence57

on the condition that the accused serve the rest of his or her life in prison without58

eligibility for Parole, even though a life sentence imposed directly by a court59

would otherwise be subject to parole. (West's Encyclopedia of American Law,60

edition 2. (2008). Farmington Hills, MI: The Gale Group Inc. );61

62

Whereas, except in cases of impeachment, or as otherwise provided in the Philippine63

Constitution, the Philippine President may grant reprieves, commutations, and64

pardons, and remit fines and forfeitures, after conviction by final judgment. (198765

Constitution of the Republic of the Philippines, Article VII Section 19);66

67

Wherefore, be it resolved that the Presidential Pardon Guidelines take into effect from68

SY 2010-2011 to SY 2011-2012;69

70

Wherefore, be it further resolved that any amendments to the Presidential Pardon71

Guidelines after its approval shall be subject to a majority vote in the Legislative72

Assembly;73

74

Wherefore, be it finally resolved that the Presidential Pardon Guidelines attached (see75

appendix) be approved.76

77

78

Adopted, July 3, 200979



APPENDIX1

2

PRESIDENTIAL PARDON GUIDELINES3

4

I. Definition of Terms5

6

A. Pardon is an action which mitigates or sets aside the punishment for a7

crime;8

B. A just cause is a reason deemed rationale by the discretion of the officer9

granting the pardon;10

C. Commutation is the replacement of a greater amount by a lesser amount;11

12

II. The Presidential Pardon13

14

A. Description of the Presidential Pardon15

16

i. A presidential pardon shall render the offender free from the17

sanction/s imposed by the Judiciary;18

ii. A presidential pardon shall be granted upon the sole decision of the19

President;20

iii. A presidential pardon may either be conditional or unconditional:21

22

1. A conditional pardon imposes a condition which can be23

fulfilled at the moment of imposition on the offender before24

the pardon takes effect (i.e. commutation of a sanction);25

2. An unconditional pardon restores the state of innocence of26

the offender as though he/she had never committed the27

crime upon declaration of the pardon;28

29

B. Requirements for a Presidential Pardon30

31

i. 32

declaration of the offender guilty;33

ii. A presidential pardon shall be of just cause;34

35

C. Restrictions on the Presidential Pardon36

37

i. A presidential pardon, upon being granted, may or may not be38

accepted by the offender;39

ii. A presidential pardon can no longer be revoked once granted;40

41

III. The President42

43

A. The President shall make his/her formal intention, act, and cause of44

pardon public to all USG units, student publications, and the studentry by45

issuing an official statement from his/her office;46



B. Upon granting an unconditional pardon, the President shall be responsible47

for answering to any legal repercussions caused by the pardoned act of48

the offender;49

C. Upon granting a conditional pardon, the President shall make his/her50

condition for pardon public to all USG units and student publications;51

52

IV. Other Provisions53

54

A. All parties directly concerned by the violation and pardon reserve the55

option to consult with the President and express his/her opinion publicly56

regarding the pardon;57

B. The Officers Monitoring Board reserves the option to monitor the58

performance of the pardoned USG officer for the remainder of his/her term59

of office by requiring him/her to report to the Officers Monitoring Board or60

any USG unit as stated by the Officers Monitoring Board whenever61

deemed necessary;62

C. The Office of the President shall be responsible for properly documenting63

all presidential pardons granted within the term of office of the President.64






4

5


7


9




13

14

RESOLUTION CALLING FOR THE APPROVAL OF THE JURISDICTION15

GUIDELINES FOR UNIVERSITY AND COLLEGE MAGISTRATES OF THE16

UNIVERSITY STUDENT GOVERNMENT17

18

Whereas, the De La Salle University Student Council is the supreme student19

organization of DLSU, the power of which emanates from the Student Body. It20

shall be the sole, unified, autonomous and democratic representative body of the21

Students (De La Salle University Student Council Constitution, Art. III, Sec. 1);22

23

Whereas, the Legislative Assembly is the highest policy making body in the Student24

Council (De La Salle University Student Council Constitution, Art. VIII, Sec.1);25

26






concerned. (LA Rules of Internal Governance, Art. VII, Sec. 5.1);32

33

Whereas, the University Student Government (USG) has been ratified (Mistades, V.34

(2009 April 1). DLSU-Manila: Announcements: Results of the Student Council35

General Elections 2009. Retrieved July 3, 2009 from36

http://www.dlsu.ph/announcements/default.asp?id=604,);37

38

Whereas, the Judiciary shall have the power, duty and responsibility to sit en banc ,39

hear, try and resolve, by a two-thirds vote of the members present, within three40

weeks any complaint involving the constitutionality, legality or jurisdiction of the41

acts, policies and resolutions of USG officers (University Student Government42

Constitution, Art. XVIII, Sec. 3.1);43

44

Whereas, cases concerning violations of any USG officer of this constitution and its45

bylaws shall be heard and decided upon by a magistrate from the college to46



which the accused belongs. Decisions made by a sole magistrate can be subject47

to appeal provided that new evidences and/or points supporting the case of the48

accused are found. Such appeal process shall be provided for in the Rules of49

Court (University Student Government Constitution, Art. XVIII, Sec. 14);50

51

Whereas, the Judiciary shall have the power, duty and responsibility to draft and adopt52

their own Rules of Internal Governance including the Rules of Court (University53

Student Government Constitution, Art. XVIII, Sec. 3.11);54

55

Whereas, there is a need for a clarification on the distinction of duties and56

responsibilities between a College Magistrate and the whole Judiciary as seen in57

the University Student Government Constitution, Art. XVIII, Sections 3.1 and 14;58

59

Wherefore, be it resolved that the Magistrate Jurisdiction Guidelines take into effect60

from Academic Year 2010-2011 to Academic Year 2011-2012;61

62

Wherefore, be it resolved that any amendments to the Magistrate Jurisdiction63


Assembly;65

66

Wherefore, be it also resolved that the Magistrate Jurisdiction Guidelines supersede the67

Rules of Court to be made by the Judiciary of the University Student Government68

upon approval of the Legislative Assembly;69

70

Wherefore, be it further resolved that the Magistrate Jurisdiction Guidelines be adopted71

by the Judiciary arm of the University Student Government upon approval of the72

Legislative Assembly;73

74

Wherefore, be it finally resolved that the Magistrate Jurisdiction Guidelines (see75

appendix) be approved.76

77

78

Adopted, July 22, 200979



Appendix A80

81

MAGISTRATE JURISDICTION GUIDELINES82

83

1. Any violation incurred by a non-Executive Board USG officer and non-Executive84

Board USG appointee except the magistrates shall first be heard, tried and85

resolved by his or her respective College Magistrate as stated in Article XVIII,86

Sec. 14 and the Rules of Court.87

88

2. An allotment of three weeks shall be given to the College Magistrate to89

investigate, decide and resolve the case of the accused USG officer who falls90

under Guideline 1.91

92

3. The College Magistrate, through the help of the Investigating and Prosecuting93

Officers appointed by the Judiciary, shall head and supervise the investigation as94

well as decide the case of the accused within three weeks.95

96

4. Any decision made by the College Magistrate shall be final unless an appeal is97

made to the whole Judiciary within three (3) school days (a school day is defined98

as a day that falls from Monday to Friday) after the decision.99

100

5. In line with Article XVIII Section 14, decisions regarding cases under Guideline 1101

made by a sole magistrate (College Magistrate) can be subject to appeal102

provided that new evidences and/or points supporting the case of the accused103

are found.104

105

6. When a reopening of a case occurs due to Guideline 4, such case shall be106

heard, tried and resolved by the whole Judiciary in line with its roles and107

responsibilities as stated in Article XVIII Section 3.1 and the Rules of Court.108

109

7. Should an Executive Board member or Executive Board appointee of the USG110

violate any part of the constitution or a case which does not fall under Guideline 1111

be filed, the whole Judiciary shall immediately hear, try and resolve such case.112

113

8. Any decision made by the Judiciary by a two-thirds vote of the members present114

shall be final and binding at this point.115






4

5


7


9




13

14

RESOLUTION CALLING FOR THE APPROVAL OF THE REVISED COUNCIL OF15

UNIVERSITY REPRESENTATIVES (CURE) MANUAL16

17





22



25







32





37

Whereas, the University Student Government Constitution includes the following in its38

Bill of Rights (USG Constitution, Art. IV, Sec. 9, 10 and 11):39

Every student has the right to proper representation and participation in all40

policy-making bodies inside the University.41

Every student has the right to regular student-faculty and student42

administration dialogue.43

Every student has the right to assemble and to freely and responsibly express44

their views, opinions and grievances;45

46



Whereas, the Student Council, being the sole and the highest representative of the47

student body and being the highest form of expression of student power on48

campus, shall have the right to participate in the formation of school policies49

directly affecting the students (De La Salle Univer 50

Handbook, App. G, Sec. 3.d);51

52

Whereas, the University shall recognize the right of students to be represented, through53

the Student Council, in all policy-making bodies handling issues that affect them.54

, Student Handbook, Appendix G,55

Chap. 4, Sec. 10);56

57

Whereas, the President shall nominate and appoint the student representatives to58

external alliances, seminars, sector organizations, University-wide committees,59

and other functions requiring such representation and appointment The order for60

the nomination and appointment is as follows:61

1.7.1. Member/s of the EB.62

1.7.2. College President/s.63

1.7.3. Legislative Assembly Representative/s.64

1.7.4. Batch President/s.65

1.7.5. Other USG officer/s.66

(USG Constitution, Art. IX, Sec. 1.7);67

68

Whereas, the Legislative Assembly Representatives shall hold position in other Student69

USG units and University-wide committees as appointed (USG Constitution, Art.70

XIV, Sec. 5.4);71

72

Wherefore, be it resolved that the revised CURE manual take effect starting Academic73

Year 2010-2011;74

75

Wherefore, be it also resolved that any amendments to this manual after its approval76

shall be subject to a majority vote in the Legislative Assembly;77

78

Wherefore, be it also resolved that the USG President, as CURE Chairperson, be79

accountable for student representation in University committees as well as80

the USG Executive Secretary and Officers Monitoring Board for proper81

monitoring of USG officers and student representatives;82

83

Wherefore, be it further resolved that the Rules and Policies Committee of the84

Legislative Assembly update the CURE Manual every year for consistency and85

accuracy;86

87

Wherefore, be it finally resolved that the revised CURE manual be approved by the88

Legislative Assembly.89

90

91

Adopted, August 14, 200992



APPENDIX A93

94

COUNCIL OF UNIVERSITY REPRESENTATIVES MANUAL95

96

INTRODUCTION97

98The University Student Government (USG) officers are held responsible for the99

following committees. S 100

101

welfare and partake in social transformation, the University Student102

Government is expected to strengthen the needed student representation in these103

committees and must also act with utmost credibility and accountability in performing104

tasks. The Rules and Policies Committee of the Legislative Assembly takes the105

responsibility in forming guidelines and rules that may guide us in properly representing106

the students. It is in our hopes that the University Student Government in general107

takes a step further in achieving our vision.108

109110

The Adhoc academic committees are composed of the deans of every college, the111

University Registrar, the AVC-Academic Services, the Dean of Student Affairs, one112

student representative, and one faculty representative. With the University Registrar as113

the chair, this committee convenes once a term for graduation awards and once a year 114

for the BPI-DOST awards. Each representative is tasked to give a numerical grade to115

the applicants/nominees for the student awards according to submitted documents and116

another numerical grade for an interview panel with the applicants. Awards given by this117

committee are: the Brother Connon, Student Leadership Award, Athletics Award,118

Cultural Development Award and Community Development Award. Currently, there is119

no RIG present. The student representative is responsible for giving the grades that120assess the students vying for the award, lobbying for proposals for the awards system,121

and encouraging students to apply for these awards. The President is the student-in-122

charge.123

124

The Aspiring Organizations Accreditation Committee (AOAC) is composed of the125

following: Director of the SPS office in charge of student activities; the Council of126

Student Organizations (CSO) Chairperson and the University Student Government127

(USG) Vice President for Internal Affairs . The primary role of the AOAC is to facilitate128

the recognition of aspiring organizations into the university system. It is likewise tasked129

to make policies affecting the recognition of aspiring organizations. Section 12 of the130

Student Handbook can be used as a reference for more information.131132

The Bookstore Committee is composed of the Purchasing Officer, Dean for133

Student Affairs, Parents of University Students Organization (PUSO)134

representative, administration, and a student representative. Chaired by the135

Officer-in-Charge, it discusses bookstore supplies, prices and other services like136

book transfer payments of University Student Government supplies. With the137

committee meeting once a month, the manner of decision being held is through138



voting after all arguments have been given. The student representative is tasked139

to monitor prices, hear out concerns from students to be lobbied in the meeting.140

The University Student Government Executive Treasurer is the student-in-charge.141

142

The Canteen Committee is composed of the Assistant Vice Chancellor for Campus143

Services, the DLSU-PUSO (Parents of University Students Organization) President,144

a Faculty Association representative, student representatives, as well as145

representatives from the following offices: 1) Building and Grounds Maintenance, and 2)146

Medical and Dental Services. The Committee also includes representatives from the147

four (4) canteens inside the University Animo Food Haus, Capri International, Inc., La148

Casita Canteen, and Zaide Food Corp. With the Assistant Vice Chancellor for Campus149

Services as the chair, the committee is scheduled to convene every trimester during the150

school year. This Committee aims to monitor the operations of all canteen151

concessionaires in the University by continuously evaluating canteen inspection results152

and implementing proper actions to resolve concerns that are duly raised. The153

Committee likewise discusses policies that can help improve the service provided by154

concessionaire, as well policies that affect the prices charged and food choices offered155

to the students. Student representatives, who are in most cases University Student156

Government officers, are tasked to periodically evaluate canteen operations and help157

make suggestions to the committee for the overall improvement of the concessionaires.158

Student representatives must likewise air out student concerns that are gathered159

through efficient communication and feedback systems. Currently, the University160

Student Government Executive Treasurer, together with other University Student161

Government officers, acts as student representatives in this committee.162

163

The Canteen Inspection Committee is composed of the following: University Student164

Government (USG) , Parents of University Students Organization (PUSO), Faculty165

Association (FA), Employees Association (EA), University clinic representative, Security166

and Safety Office Head, and Campus Development Office through the Building and167

Grounds Maintenance Office Head. With the Building and Grounds Maintenance Head168

as the chair, the committee convenes once a term in order to discuss the previous169

170

scheduled inspection. The committee acts as an independent body from the Canteen171

Committee to ensure the cleanliness and safety of canteen facilities and services. The172

student representative is tasked to inspect all University canteens and accomplish the173

forms given to evaluate these canteens. The Vice President for Internal Affairs is the174

student-in-charge.175

176

The Catholic Educational Association of the Philippines (CEAP) is commissioned to177

advance and promote the teaching function of the Catholic Church. It contributes178

179

through a Catholic orientation in accordance with the norms of the Church, constituent180

with national development goals as expressed in the Philippine Constitution (CEAP181

Website, 2009). The Vice President for External Affairs is the student in-charge.182

183



The Committee on National Issues and Concerns is mainly composed of184

representatives from the LaSallian Pastoral Office (LSPO), Student Leadership,185

Involvement, Formation and Empowerment (S-Life), Student Publications Office186

(SPO), Center for Social Concern and Action (COSCA), University Student187

Government (USG), POLISCY, Faculty and the Council of Student Organizations188

(CSO). Its primary role is to discuss issues of national concern and mobilize the189

community to take part in addressing them. Its meeting usually takes place at190

least twice a month unless called upon. The USG representatives are tasked to191

come up with solutions, programs and activities related to the issues discussed.192

The President, Vice President for Internal Affairs and Vice President for External193

Affairs are the students in-charge of representation and resource mobilization.194

195

A College Council is present in each college and is usually composed of the respective196

dean, vice dean, department chairs, faculty members, USG officers and other197

representatives of that college. With the College Dean as the chair, this committee198

convenes once a term or more, if the dean deems it necessary. The dean usually199

reports relevant information from other university committees such as the COD and200

Operations Council as a means to cascade it to the college. The dean also discusses201

new proposals within the college such as new courses and programs to be offered with202

ently,203

there is no RIG present. The student representative is responsible for being active in the204

council to effectively represent the student body and also to eventually cascade relevant205

information to the University Student Government and the student population. The206

President is the student-in-charge of all the College Presidents and batch level207

representatives who must religiously attend their respective councils.208

209

The Enrollment Committee is composed of the Vice Deans and academic assistants210

of each college, the University Registrar, Office of the University Registrar (OUR) 211

staff, Information Technology Center representatives, one student representative and212

one faculty representative. With the University Registrar as the chair, this committee213

convenes twice a term , with almost a month in between. The first and second meeting214

discusses enrollment and adjustment concerns, respectively, for the succeeding term.215

This committee usually reports and discusses on enrollment statistics, new policies and216

procedure 217

flowcharts, course codes, syllabi, etc. The committee uses a relaxed parliamentary218

procedure to place order in the meeting and seek votes if necessary. There is no RIG219

currently present. The student representative is responsible for cascading information220

reported in the committee such as enrollment and adjustments schedules as well as221

lobby for improvement in the enrollment and academic processes. The President is the222


224

The Honors and Awards Committee is composed of the deans of every college, the225

University Registrar, the AVC-Academic Services, the Dean of Student Affairs, one226

student representative and one faculty representative. With the Dean of Student Affairs227

as the chair, this committee convenes once a term for graduation awards and once a228

year for the BPI-DOST awards. Each representative is tasked to give a numerical grade229



to the applicants/nominees for the student awards according to submitted documents230

and another numerical grade for an interview panel with the applicants. Awards given by231

this committee are: the Brother Gabriel Connon Award , Student Leadership Award,232

Athletics Award, Cultural Development Award and Community Development Award.233

There is no current RIG present. The student representative is responsible for giving the234

grades assessing the students vying for the award, lobby for proposals for the awards235

system, and encourage students to apply for these awards. The President is the236


238

The University Library is composed of the faculty representatives from each college,239

AVC-Academic Services, one student representative and the library staff. Anyone from240

the committee can be elected as chair; elections are usually held annually during the241

first committee meeting. This committee convenes only once , usually at the start of the242

year, unless a committee member requested for a meeting to be convened. The243

committee meeting votes on the percent (%) allocation per college of the library fund244

fro 245

year. There is no current RIG present. The student representative is responsible for246

reviewing and lobbying proposals for library policies and procedures. The Vice247

President for Internal Affairs is the student-in-charge.248

249

The Lost and Found committee is chaired by the Discipline Office (DO) Director. This250

committee rarely convenes as well because of the minor policies and maintenance it251

needs in its office. The DO religiously forwards to the University Student Government 252

unclaimed textbooks which are a good source of inventory for the Pahiram Libro 253

program. Student representatives must just claim receipt of the books monthly and254

lobby new policies for the Lost and Found if necessary. The Vice President for255

Internal Affairs is the student-in-charge. 256

257

The Multi-Sectoral Committee on Budget is composed of the different sectors of the258

university: University Student Government (USG) , Parents of University Students259

Organization (PUSO), Faculty Association (FA), Employees Association (EA), and the260

administration. With the )261

president as the chair, this committee convenes every year . This committee has been262

serving the academic community since 1987. It has been assigned to decide on the263

tuition fee increase for the coming school year. There is an RIG to be followed, as264

approved by the committee. The student representative is tasked to meet up with the265

University Student Government President and the University Student Government 266

Executive Treasurer and form a Tuition Fee Research Committee (TFRC). The Student267

representatives should not only be able to come up with a proposed percentage of268

increase/decrease in tuition fee, but valid arguments should also be presented to269

support the proposal. Presently, the basic issues/arguments revolve around inflation,270

the standards of living for professors and employees, and the fear of losing students as271

a result of the increasing tuition fee throughout the years. Recently, the Office of the272

Executive 273

awareness of the TUITION FEE issue and has come up with the proposal paper to274

represent the student sector.275



276

The National Union of Students of the Philippines (NUSP) is a nationwide alliance of277

more than 600 student councils/governments/unions committed to the advancement of278

279

has been consisten 280

281

society (NUSP Website, 2009). The Vice President for External Affairs is the student in- 282

charge.283

284

The Physical Facilities Committee is composed of the Vice Chancellor for285

Administration, Assistant Vice Chancellor for Campus Development, Civil Works286

Section Head, University Architect, Mechanical and Electrical Office Head, Security and287

Safety Office Head, Building and Grounds Maintenance head, and the student288

representative/s. With the Vice Chancellor for Administration as the chair, the committee289

convenes twice a month or every other week for the entire school year. This committee290

discusses and decides on the matters involving the construction, maintenance, and291

improvement of University physical facilities. The student representative is tasked to292

propose to the body suggestions on the development and maintenance of these293

facilities. The Vice President for Internal Affairs is the student-in-charge.294

295

The Student Council Alliance of the Philippines (SCAP) is a union of various student296

councils in the Philippines aimed towards transgressing the roles of student councils297

from within their respective universities to nationwide concerns as well (SCAP Mission298

and Vision, 2009). The Vice President for External Affairs is the student-in-charge.299

300

The Security Committee 301

Safe School, which is a partnership with De La Salle-College of St. Benilde (DLS-CSB) 302

-Manila (SSC) . It is composed of the Manila Police District303

Officers and the following personnel from the respective schools: students (USG) ,304

parents (PUSO), the administration through the Dean of Student Affairs, Security and305

Safety Office heads, Discipline Office representatives. Aside from these persons, the306

Marketing Communications Office representatives from DLSU-M and the Student307

Publications Coordinator of DLS-CSB are also included. The chairmanship of this308

committee rotates every year among the Dean of Student Affairs of the three309

universities, with the committee convening every month . This committee aims to ensure310

the safety of the LaSallian and Scholastican community through close coordination with311

the local police district. The Task Force Safe School has its own structure composed of312

different committees including the following: Finance and Solicitation Committee,313

Awards and Recognition Committee, Community Relations Committee, and Publicity314

and Education Committee. There is an RIG present. The student representative is315

tasked to accomplish his/her duties depending on the committee he/she is assigned and316

to provide suggestions on how to help heighten community security. As of present, the317

Vice President for External Affairs is the student-in-charge.318

319

The South Manila Inter-Institutional Consortium (SMIIC) is a group of higher educational320

institutions in the southern portion of Manila. The purpose of the consortium is to321



collaborate actively to effect social transformation by promoting the cause of education322

and by making quality and relevant learning accessible to as many as possible323

(Wikipedia, 2009). The Vice President for External Affairs is the student in-charge. 324

325

The Student Handbook Revisions Committee is composed of the Dean of Student326

Affairs, administration representative, faculty representative, CSO Chairperson,327

USG President and Vice President for Internal Affairs. Chaired by the Dean of the328

Student Affairs, its primary role is to discuss amendments for the next student329

handbook. The meetings run for the whole academic year prior to the release of330

the new student handbook. The manner of decision is through voting amongst331

the administration, faculty and student. The student representative is tasked to332

raise proposals from the students. The President and Vice President for Internal333

Affairs are the students in-charge.334

335

The Union of Catholic Student Councils (UCSC) is a youth organization whose vision is336

d and holistically developed Catholic studentry, promoting and working for social337

338

October 1998 (UCSC Information: Vision, Mission and History). The Vice President for339

External Affairs is the student in-charge.340

341

Sources:342

343

About CEAP (2009). Retrieved on August 10, 2009 from344

http://www.ceap.org.ph/who_we_are/about_CEAP.php345

National Union of Students of the Philippines (2009). Retrieved on August 10, 2009 from346

www.nusp.blogspot.com347

SCAP Mission and Vision (2009). Resolution No. 2009-11. De La Salle University Student Council348

Legislative Assembly349

South Manila Inter-Constitutional Consortium (2009). Retrieved on August 10, 2009 from350

http://en.wikipedia.org/wiki/South_Manila_Inter-I nstitutional_Consortium351UCSC Information: Vision, Mission and History (2009) Resolution No. 2009-16. De La Salle352

University Student Council Legislative Assembly353

http://www.ceap.org.ph/who_we_are/about_CEAP.php

http://www.nusp.blogspot.com/

http://en.wikipedia.org/wiki/South_Manila_Inter-

http://en.wikipedia.org/wiki/South_Manila_Inter-

http://www.nusp.blogspot.com/

http://www.ceap.org.ph/who_we_are/about_CEAP.php






4

5


7


9




13

Authored by:14

15


17

18

RESOLUTION CALLING FOR THE APPROVAL OF THE JUDICIARY19

IMPEACHMENT GUIDELINES20

21





26



29







36





41

Whereas, the President, the Vice-President, the Members of the Supreme Court, the42

Members of the Constitutional Commissions, and the Ombudsman may be43

removed from office, on impeachment for, and conviction of, culpable violation of44

the Constitution, treason, bribery, graft and corruption, other high crimes, or45

betrayal of public trust. All other public officer and employees may be removed46



from office as provided by law, but not by impeachment. (1987 Constitution of the47

Republic of the Philippines, Article XI Section 2);48

49

Whereas, the House of Representative shall have the exclusive power to initiate all50

cases of impeachment. (1987 Constitution of the Republic of the Philippines,51

Article XI Section 3);52

53

Whereas, cases concerning violations of any USG officer of this constitution and its54

bylaws shall be heard and decided upon by a magistrate from the college to55

which the accused belongs. Decisions made by a sole magistrate can be subject56

to appeal provided that new evidences and/or points supporting the case of the57

accused are found. Such appeal process shall be provided for in the Rules of58

Court (University Student Government Constitution, Art. XVIII, Sec. 14);59

60

Whereas, there is a need for a clarification on the distinction of duties and61

responsibilities in cases where a complaint has been filed against a member of62

the judiciary or a non-judiciary USG officer;63

64

Whereas, there are no guidelines in place to justify the appointment of impartial officers65

appointed by the President;66

67

Wherefore, be it resolved that the Judiciary Impeachment Guidelines take into effect68

from Academic Year 2010-2011 to Academic Year 2011-2012;69

70

Wherefore, be it resolved that any amendments to the Judiciary Impeachment71


Assembly;73

74

Wherefore, be it further resolved that the Judiciary Impeachment Guidelines be adopted75

by the Judiciary arm of the University Student Government upon approval of the76

Legislative Assembly;77

78

Wherefore, be it finally resolved that the Judiciary Impeachment Guidelines (see79

Appendix A) be approved.80

81

82

Adopted, September 18, 200983



Appendix A84

85

Section 1. Impeachment of any USG Officer 86

1.1. All USG elected officers may be removed from office, on impeachment for, and87

conviction of, culpable violations of this Constitution and betrayal of public trust.88

(Article XX, Section 1) 89

1.2.The following may be grounds for impeachment: (Article XX, Section 2) 90

1.2.1. Any willful violation of this Constitution and its bylaws. 91

1.2.2. Gross negligence of duty. 92

1.2.3. Illegal disbursement of funds. 93

1.2.4. Any behavior which undermines the integrity of the USG. 94

1.2.5. Any other forms of gross misconduct as provided by the USG policies. 95

96

Section 2. Procedures in filing an Impeachment Complaint for a non-Judiciary USG97

officer 98

2.1. Any student or officer of the USG may file a resolution of impeachment against99

any USG officer. (Article XX, Section 3) 100

2.2.The resolution must be addressed to the Chief Magistrate. (Article XX, Section101

3) 102

2.3.Before an investigation can be initiated, all impeachment complaints submitted103

to the Chief Magistrate shall be subjected to a screening process. All members104

of the Judiciary will handle the screening process. During the screening process,105

the Judiciary shall validate the claim in order to determine if an investigation is106

necessary. (Article XX, Section 4.1) 107

2.4.The Judiciary shall notify the defendant at least four (4) days before the set108

hearing date of the impeachment complaint. Any USG officer must take a leave109

of absence once the impeachment complaint has been validated and deemed110

that an investigation is necessary. (Article XX, Section 4.2) 111

2.5. In the hearing of the impeachment complaint, a two-thirds vote of the112

magistrates present will serve as the final decision of the Judiciary. (Article XX,113

Section 4.3) 114

2.6.The judiciary is the one in charge to impose certain sanctions on the USG officer115

concerned in which these decisions are final and executory, except for116

meritorious cases. (Article XX, Section 4.4) 117

118

Section 3. Impeachment Complaint Guidelines for a Judiciary USG officer: 119

3.1. In cases where the complaint is filed against a member of the judiciary, the120

defendant will not participate in the screening process. A prosecuting officer of121

the defe 122

the defendant. (Article XX, Section 4.5) 123

3.2.The prosecuting officer who temporarily replaces the magistrate who filed a124

leave of absence will have all the powers borne by a magistrate, except voting125

from the screening process until the impeachment case of the said magistrate126

has been resolved. 127



3.3. A two-thirds vote of the members present during the screening process will128

serve as the final decision of determining whether an investigation is necessary129

or otherwise. 130

3.4. A special body, chaired by the President with five unconfirmed impartial131

appointees from the students, shall initiate impeachment proceeding on the132

Magistrate/s concerned. It shall resolve the matter unanimously within three133

weeks. (Article XX, Section 4.5) 134

3.4.1. The president will select the appointed members of the special body. The135

Legislative Assembly shall screen selected members before they are136

admitted to the special body. A two-third vote is required in order to approve137

the member of the special body. 138

3.4.2. If the Legislative Assembly disapproved a candidate for the special body,139

the president shall search for another candidate to be approved by the140

Legislative Assembly. 141

142

Section 4. Procedures in the appointment of impartial officers handling the143

impeachment proceedings of a magistrate 144

4.1. A special body chaired by the president with five (5) unconfirmed impartial145

appointees from the students, shall initiate impeachment proceedings on the146

magistrate/s concerned. (USG Constitution; Article XX, Section 4.5) 147

4.1.1. The President will appoint five (5) officers of his/her own choice from the148

student body. 149

4.1.2. The Legislative Assembly will handle the screening process and the150

approval of the five (5) appointed officers by the President. 151

4.1.3. The Legislative Assembly shall approve the five (5) appointed officers152

chosen by the President and provided that these individuals satisfactorily153

undergoes the screening process and interviews prescribed in its154

qualifications and has passed an examination prepared by the Legislative155

body. 156

157

Section 5. Qualifications for an unconfirmed impartial appointee 158

5.1.He/She is not currently under any academic probation. 159

5.2.He/She shall not have been a member of any political party as certified by the160

political party presidents for the duration of his/her stay as a student in the161

University. 162

5.3.He/She should be able to work during the hours deemed necessary by the163

Position. 164

5.4.He/She must score a grade of at least 65% in the USG constitution exam that165

was prepared by the Judiciary.166

5.5.He/She must undergo the complete USG training handled by the Judiciary right167

after the approval of the Legislative body. 168

169



Section 6. Excusing of an impartial appointee in handling an impeachment complaint 170

6.1.Upon appointment by the Legislative Assembly, an impartial appointee must171

initiate the impeachment proceeding until a decision is reached 172

6.2. An impartial appointee may be excused from his/her duties due to the following173

reasons: 174

6.2.1. Conflict with academic schedule. 175

6.2.2. Health reasons that may deter a person from attending any normal human176

activity. 177

6.2.3. Other reasons as deemed necessary by the Executive Secretary of the De178

La Salle University Student Government. 179

6.3. An impartial appointee who must be excused from his/her duties shall submit a180

letter to the Judiciary and the Legislative Assembly, which will undergo a181

deliberation by the Legislative Assembly. 182

6.4. In case an impartial appointee cannot assume his/her duties during the183

impeachment proper, the impeachment proceedings will continue without184

replacing the appointee who is unable to assume his/her role in the185

impeachment proceedings. 186






4

5


7


9

Carl Vincent Abaya, FAST 2007 Michael Gutierrez, 63rd Eng10

Louise Artadi, BnE 2012 Trisha Vanessa Liu, 63rd Eng 11

Jana Cabuhat, CATCH 2T13 Ma. Ana Patricia Mallari, BnE 2010 12

Jesyl Gagto, FOCUS 2009 Anna Angelica Villanueva, FAST 2008 13

14

15

RESOLUTION CALLING FOR ELECTIONS AS A MEANS TO IDENTIFY THE BATCH16

STUDE

17

18





23



26







33





38

Whereas, the Batch Student Government Executive Board shall be composed of the:39

3.1 Batch President.40

3.2 Batch Vice President.41

3.3 Legislative Assembly Representative;42

(University Student Government Constitution, Art. XII, Sec. 3);43

44



Whereas, the Batch Vice Presidents shall:45

6.1. Report directly to the Batch President and College President and46

President as deemed necessary.47

6.2. Represent the Batch President in other programs and activities and other48

such entities.49

6.3. Discuss and update the CSG on batch-wide programs and concerns in the50

absence of the Batch President.51

6.4. Assume powers and responsibilities of the Batch President in his/her52

incapacity or absence.53

6.5. Enforce programs of the EB, upon approval of the EXECOM, for the54

batch.55

6.6. Assist the Batch President in the execution of all policies and directives56

issued by the Legislative Assembly which are pertinent to their respective57

batches.58

6.7. Chair the BSG-EB in the absence of the Batch President.59

6.8. Perform other functions as defined in the Rules of Internal Governance of60

the BSG and as deemed necessary by the EB, College President and the61


(University Student Government Constitution, Art. XII, Sec. 6);63

64

Whereas, the elections of the USG officers shall be held every third trimester of the65

preceding school year, with the exception of the election of incoming freshmen66

officers, which shall be held during the first trimester of the school year.67

(University Student Government Constitution, Art. XXIII, Sec. 1);68

69

Whereas, the Batch Presidents and the LA Representatives shall be voted into office by70

the members of their respective batches of their respective colleges. (University71

Student Government Constitution, Art. XXIII, Sec. 6);72

73

Whereas, no amendment or revision of this Constitution shall be authorized within three74

years following the ratification of this Constitution. (University Student75

Government Constitution, Art. XXVI, Sec. 3);76

77

Whereas, there is no blatant means stated in the USG Constitution of how the Batch78

Vice President shall be identified;79

80

Whereas, in the absence of a provision on how a government officer shall be identified,81

tradition shall be followed for as long as it is not contradictory to law, morals,82

public order or public policy. (Conversation with Atty. Blas Viterbo of Sen. Mar83

ne 16, 2009, See Appendix A);84

85

Whereas, it has been cleared upon by Vice President for Operations and86

Communications Chichi Tullao and former Student Council President Nicole87

Villarojo that the original intention of the University Student Government is to88

elect the Batch Vice Presidents as ratified in the General Elections last March89

2009 (See Appendices B and C);90



91

Wherefore, be it resolved that the Batch Vice Presidents shall be identified through92

elections to be done during the annual General Elections as conducted by the93

Commission on Elections;94

95

Wherefore, be it further resolved that a copy of this resolution be forwarded to the96

Commission on Elections and the two political parties: Santugon sa Tawag ng97

Panahon and Alyansang Tapat sa Lasalista;98

99

Wherefore, be it finally resolved that this resolution take effect from Academic Years100

2009 to 2012.101

102

103

Adopted, October 9, 2009104



APPENDIX A105

106

Conversation with Atty. Blas Viterbo107

(through e-mail)108

109

Hi Atty. Viterbo!110

111

I hope you still remember me. I was the one who called you up two months ago with112

regard to fixing our locked constitution.113

114

We are currently working out in fixing it through your recommendations. One of them is115

the identification of each batch's vice presidents. May I ask the source of your116

recommendation when you said that when there is no means cited in the constitution on117

how the batch vice president shall be identified, then he/she must be identified by118

tradition. And by tradition, we elect them.119

120

Thank you very much!121

122

Sincerely yours,123

124

Ma. Ana Patricia R. Mallari125

Legislative Assembly Representative, BnE2010126

De La Salle University Student Council127

-----------------------------128

Ms. Patricia Mallari129

Legislative Assembly Representative, BnE2010130

De La Salle University Student Council131

[email protected]

133

Dear Ms. Mallari,134

135

Thank you for writing about your concern.136

137

138

constitution was silent on the matter. The previous recommendation was that when139

there is no means cited in the constitution on how the batch vice president shall be140

identified, then he or she must be identified by tradition (previous practice). You141

responded that by tradition, you elect them.142

143

As a rule, customs (or traditions) which are contrary to law, public order or public policy144

shall not be countenanced (Art. 11, Civil Code). Ostensibly, elections are not contrary145

to law, public order or public policy; thus, they are a valid means (as established by your146

tradition) of identifying your batch vice-presidents.147

148

Assuming that the election of the batch vice-president is not evidenced by tradition, it149

may still be argued as valid since the identification of the other batch officers, like the150



batch president and the legislative assembly (LA) representative, are through election151

under Section 6, Article XXIII of the DLSU USG Constitution. If election is the process152

of identification of other batch officers under your constitution, we see no reason why it153

should not be the case with the batch vice-president, 154

your constitution is silent on the matter.155

156

We note that the foregoing is just an opinion based on the representations you have157

provided and premised on assumptions as stated. Please use this only as a guide. I158

suggest that you get a formal legal opinion 159

same if you want something authoritative.160

161

Sincerely,162

163

Atty. Blas Viterbo164

Chief of Staff165



APPENDIX B166

167

Conversation with Vice President for Operations168

and Communications Chichi Tullao169

(through SMS/text)170

171

Patricia Mallari:172

Hello Chichi! Aimee informed me that you said that the original intention of the USG is173

to elect the Batch VPs for the coming elections. Is this true? Because apparently,174

nothing of it appears in the USG constitution. RnP wants to do a resolution to formalize175

this one. Thanks!176

177

Chichi Tullao:178

Pakilala ka na179

lang ha? Medyo busy siya . Pero [but] you180

know Pat, for this part, in virtue, pinagbotohan din siya ng mga students [it was voted by181

the students] because it was part of the USG campaign that was voted upon during GE.182



APPENDIX C183

184

Conversation with former Student Council President Nicole Villarojo185

(through SMS/text)186

187

Patricia Mallari:188

189

the identification of Batch VPs in the USG. Originally, RnP wants to do a MOA with190

COMELEC and the two political parties to have an election for the Batch VPs for next191

192

the original intention of the USG is to elect the Batch VPs. Is this true? Because193

apparently, nothing of it appears in the USG constitution. RnP wants to do a resolution194

to formalize this one. Thanks!195

196

Nicole Villarojo:197

198

Government include the Batch President and the Vice President.199






4

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14

15

RESOLUTION CALLING FOR THE APPROVAL OF THE QUALIFICATIONS AND16

APPLICATION PROCESS OF MAGISTRATES OF THE UNIVERSITY17

STUDENT GOVERNMENT18

19


Council (De La Salle University Student Council Constitution, Article VIII, Section21

1);22

23







30





35

Whereas, the Judiciary shall be composed of the chief magistrate and five other36

magistrates (University Student Government Constitution, Art. XVIII, Sections 2.137

and 2.2);38

39

Whereas, the LA shall prescribe the qualifications of the Magistrates, Auditor,40

Investigating Officers and Prosecution Officers.( University Student Government41

Constitution, Art. XVIII, Section 4);42

43

Whereas, the Magistrates shall be duly appointed by a group of representatives from44

both the outgoing members of the EXECOM and the Judiciary. The number of45

representatives of the Judiciary shall be the number of undergraduate colleges,46



such that each college is represented.( University Student Government47


49

Wherefore, be it resolved that the Qualifications and Application process for the50

Magistrates of the USG shall, upon the approval of the Legislative Assembly take51

into effect from Academic Year 2010-2011 to Academic Year 2011-2012;52

53

Wherefore, be it further resolved that any amendments to the Magistrates Qualifications54

and Application process for the USG after its approval shall be subject to a55

majority vote in the Legislative Assembly;56

57

Wherefore, be it further resolved that the Qualification and Application process for the58

Magistrates of the USG shall, upon the approval of the Legislative Assembly,59

supersede the Rules of Court to be made by the Judiciary of the University60

Student Government in line with Art. XVIII, Sec. 3.11 of the USG Constitution;61

62

Wherefore, be it further resolved that the Qualification and Application process for the63

Magistrates of the USG shall, upon the approval of the Legislative Assembly be64

adopted by the Judiciary arm of the University Student Government;65

66

Wherefore, be it further resolved that the Magistrate Training Program and the67

Application Form mentioned in the Qualification and Application process for the68

Magistrates of the USG (see Appendix A) be prepared and accomplished by the69

Rules and Policies Committee of the Legislative Assembly in cooperation with70

the OSEC and the Ethics Committee of the Legislative Assembly for AY 2009-71

2010;72

73

Wherefore, be it further resolved that the outgoing EXECOM be the sole body74

responsible for the screening and appointing the 6 college magistrates in line75

with the process mentioned in the Qualification and Application process for the76

Magistrates of the USG (see Appendix A) for AY 2009-2010;77

78

Wherefore, be it further resolved that the Resolutions Monitoring and Management79

Committee of the Legislative Assembly furnish a copy of the Qualification and80

Application process for the Magistrates of the USG, upon approval, to all81

incumbent EXECOM officers for proper briefing on the new process;82

83

Wherefore, be it finally resolved that the Qualification and Application process for the84

Magistrates of the USG (see Appendix A) be approved.85

86

87




APPENDIX A89

90

QUALIFICATIONS FOR MAGISTRATES91

92

1. The applicant for Magistrates must have gone under the Magistrate Training93

Program (MTP) provided by the outgoing Judiciary during the application period94

in order to have sufficient background and knowledge regarding the USG95

Constitution and specifically his/her role as a Magistrate.96

97

2. The applicant for Magistrates must not have been actively involved in any98

political party during his/her stay in the university to ensure an unbiased99

approach in doing his/her duties as a Magistrate. This is certified by a joint100

written statement/certification from both political party presidents, who in turn,101

have the option to refuse signing the document in cases where complications102

s.103

104

3. The applicant must be able to serve and perform the duties of a Magistrate of105

his/her college for one full year.106

107

4. The applicant must have at least 3 terms left during the time of application.108

109

5. The applicant must not hold any EB position in any other organization.110

111

6. The applicant must come from the college he/she wishes to represent.112

113

114

APPLICATION PROCESS115

116

1. The College Assembly Presidents, in coordination with the outgoing Judiciary,117

shall spearhead the recruitment for Magistrates in their respective colleges118

during the third term of each academic year. Applicants must submit a standard119

120

their application forms (and may also choose to screen these applicants121

personally) in order to come up with a shortlist of 3 to 5 applicants who shall be122

selected to undergo the Magistrate Training Program.123

124

2. Shortlisted applicants shall undergo the Magistrate Training Program conducted125

by the outgoing judiciary. Upon completion of the said course, a test that will be126

prepared by the outgoing Judiciary shall be taken by the applicants. He/she127

needs a 70% passing grade in order to get to the final stage of the application128

process.129

130

3. The applicants must undergo an interview (or any other means of screening131

deemed necessary by the outgoing EXECOM and Judiciary) with the outgoing132

EXECOM and Judiciary to ensure the competency of the applicant. After all133



applicants have been interviewed, the outgoing EXECOM and Judiciary shall,134

through a majority vote, appoint the 6 college magistrates.135

136

4. Exactly one magistrate per college must be appointed by the end of the137

application period. A joint EXECOM, AA and LA session, chaired by the138

President, shall be devoted to elect a Chief Magistrate. Such election shall be139

done at most one week after the completion of appointment of the Magistrate.140

(University Student Government Constitution, Art. XVIII, Section 8);141

142

5. In cases where there are no qualified applicants for the position of magistrate for143

a certain college, or there is a vacancy in the position, the elected Chief144

Magistrate shall act and handle all cases of that college until the newly-appointed145

Judiciary is able to appoint one.146



APPENDIX B147

148

Syllabus for Magistrate Training Program149

150

Content No. of Hours Day Topic

Preamble Article I Name and Seat Article II Membership

!

1USG Primer

Article III Declaration of Principles, Purposesand Policies

1

Article IV Bill of Rights 1

Article V Duties and Responsibilities ofStudents

Article VI Accountability of USG Officers!

Article VII The Executive Board Article VIII The Executive Committee

!

2The Executive

Article IX Powers, Duties andResponsibilities of EB Members

1

Article XI The College Student Government !

Article XII The Batch Student Government !

Article X The Activities Assembly Article XIII The Executive Departments

!

Article XVIII The Judiciary !

Article XIV The Legislative Assembly 1

3 The Legislative

Article XV The LA Committees !

Article XVI The LA Inner Circle !

Article XVII The College Legislative Board !


Article XIX Constitutional Commissions 1

4Independent Commissionsand Advisory Bodies

Article XXI The Council of StudentOrganizations

Article XXII Convention of Leaders

!

Article XVIII The Judiciary 1!

Article XX Articles of Impeachment 1!

5Impeachment, Elections andAuxiliary Articles

Article XXIII Elections Article XXIV Vacancies

!

Article XXV General Provisions Article XXVI Amendments

Article XXVII Transitory Provisions Article XXVIII Separability Clause Article XXIX Effectivity

!


151






4

5


7


9





14

15

RESOLUTION CALLING FOR THE APPROVAL OF THE QUALIFICATIONS FOR16

CONSTITUTIONAL COMMISSIONERS OF THE UNIVERSITY STUDENT17

GOVERNMENT18

19



1);22

23







30





35

Whereas, there shall be two independent Constitutional Commissions that shall report36

directly to the Judiciary: Commission on Elections and Commission on Audit . 37

(University Student Government Constitution, Art.XIX, Sections 1.1 and 1.2);38

39

Whereas, the LA shall prescribe the qualifications of the Commissioners of the40

Commission on Elections and the Commission on Audit. (University Student41

Government Constitution, Art.XIX, Section 2);42

43

Whereas, the Commissioners shall hold office for one complete school year, beginning44

in the first trimester and ending in the third trimester. (As seen in Appendix A)45

(University Student Government Constitution, Art.XIX, Section 5);46



47

Whereas, All Commissioners shall be prohibited from appointed position/s in any USG48

unit. (As seen in Appendix A) (University Student Government Constitution,49

Art.XIX, Section 6);50

51

Whereas, The Commissioners of each Constitutional Commission shall elect among52

themselves a Chairperson, a Vice Chairperson, a Secretary and a Treasurer.53

They shall also be given the prerogative to recruit members who shall help them54

in discharging their functions. (University Student Government Constitution,55

Art.XIX, Section 7);56

57

Whereas, The COMELEC shall be composed of two Commissioners from each college.58


60

Whereas, the Commission on Audit, which shall hereinafter be referred to as COA, shall61

be composed of a chairman and two commissioners, who shall be legitimate62

students of DLSU, and at the time of their appointment, has at least one year of63

tenure in DLSU, and must not have been candidates for any position in the64

election preceding their appointment. (As seen in Appendix A) (University65

Student Government Constitution, Art.XIX, Section 20);66

67

Whereas, the Chairman and the Commissioners (of COA) shall be appointed by the68

President with consent of the EXECOM, Chief Legislator and Chief Magistrate,69

for three consecutive terms without reappointment. (As seen in Appendix A)70


72

Whereas, the COA Chairman shall have 1 year experience of being an auditor in the73

Office of the Treasurer. (As seen in Appendix A) (University Student Government74

Constitution, Art. XIX, Section 25);75

76

Whereas, if any provision of this Constitution is declared invalid, the remainder thereof77

not affected thereby shall continue in full force and effect. (University Student78

Government Constitution, Art. XXVIII);79

80

Wherefore, be it resolved that the Qualifications for Constitutional Commissioners of the81

USG shall, upon the approval of the Legislative Assembly take into effect from82

Academic Year 2010-2011 to Academic Year 2011-2012;83

84

Wherefore, be it further resolved that Article XVII, Section 3.5 of the University Student85

Government Constitution be invalidated;86

87

Wherefore, be it further resolved that Article XIX, Section 3 of the University Student88

Government Constitution be invalidated;89

90



Wherefore, be it further resolved that the COMELEC commissioners shall be91

recommended by their respective College Assembly President to the Legislative92

Assembly for approval;93

94

Wherefore, be it further resolved that the screening process for COA commissioners95

mentioned in Appendix A be done in coordination with the Office of the Treasurer96

for AY 2009-2010;97

98

Wherefore, be it further resolved that any amendments to the Qualifications for99

Constitutional Commissioners for the USG after its approval shall be subject to a100

majority vote in the Legislative Assembly;101

102

Wherefore, be it further resolved that the Qualifications for Constitutional103

Commissioners of the USG shall, upon the approval of the Legislative Assembly104

be adopted by the Constitutional Commissions of the University Student105

Government;106

107

Wherefore, be it further resolved that the Resolutions Monitoring and Management108

Committee of the Legislative Assembly furnish a copy of the Qualifications for109

Constitutional Commissions of the USG, upon approval, to all incumbent110

EXECOM officers for proper briefing on the new process;111

112

Wherefore, be it finally resolved that the Qualifications for Constitutional Commissioners113

of the USG (see Appendix A) be approved.114

115

116




APPENDIX A118

119

QUALIFICATIONS FOR COMELEC COMMISSIONERS120

121

1. The applicant for COMELEC Commissioner must not have been actively involved122

in any political party during his/her stay in the university to ensure an unbiased123

approach in doing his/her duties as a Constitutional Commissioner. This is124

certified by a joint written statement/certification from both political party125

presidents, who in turn, have the option to refuse signing the document in cases126

.127

128

2. The applicant must have served as a COMELEC volunteer for at least one term129

of election prior to being a commissioner.130

131

3. The applicant must be able to serve and perform the duties of a COMELEC132

Commissioner of his/her college for one complete year, beginning in the first133

trimester and ending in the third trimester.134

135

4. The applicant must not hold any appointed and/or elected position/s in any USG136

unit.137

138


140

6. The applicant must come from the college he/she wishes to represent.141

142

143

QUALIFICATIONS FOR COA COMMISSIONERS144

145

1. The applicant must be able to serve and perform the duties of a COA146

Commissioner for one complete year, beginning in the first trimester and ending147

in the third trimester.148

149

2. The applicant must not hold any appointed and/or elected position/s in any USG150

unit.151

152

3. The applicant must not have been a candidate for any position in the election153

preceding his/her appointment.154

155


157

5. The applicant must have basic auditing knowledge to be determined by a158

screening process to be conducted by the appointing officers in coordination with159

the outgoing COA commissioner.160

161

6. The COA Chairman shall have 1 year experience of being an auditor in the Office162

of the Treasurer.163






4

5


7


9




Jesyl Gagto, FOCUS 2009 Anna Angelica Villanueva, FAST 200813

14

15

RESOLUTION CALLING FOR THE APPROVAL OF THE QUALIFICATIONS OF THE16

PROSECUTING AND INVESTIGATING OFFICERS OF THE UNIVERSITY17


19



1);22

23







30





35

Whereas, the Judiciary shall appoint its Investigating Officers and Prosecuting Officers36

whose number shall be determined by them (University Student Government,37

Art. XVII, Section 3.9);38

39

Whereas, the Legislative Assembly shall prescribe the qualifications of the Magistrates,40

Auditor, Investigating Officers and Prosecution Officers.( University Student41

Government Constitution, Art. XVIII, Section 4);42

43

Whereas, should any Magistrate be subjected to an impeachment complaint, he or she44

must take a leave of absence before any investigation on the complaint is45

conducted. He or she shall be temporarily replaced within twenty-four hours by a46



prosecuting officer of his or her choice (University Student Government47

Constitution, Art. XX, Section 4.5);48

49

Wherefore, be it resolved that the Qualifications of the Prosecuting and Investigating50

Officers of the USG shall, upon the approval of the Legislative Assembly take51

into effect from Academic Year 2010-2011 to Academic Year 2011-2012;52

53

Wherefore, be it also resolved that any amendments to the Qualifications of the54

Prosecuting and Investigating Officers for the USG after its approval shall be55

subject to a majority vote in the Legislative Assembly;56

57

Wherefore, be it also resolved that the Qualifications for Prosecuting Officers and58

Investigating Officers supersede the Rules of Court to be made by the Judiciary59

of the University Student Government upon approval of the Legislative Assembly;60

61

Wherefore, be it further resolved that the Qualifications of the Prosecuting and62

Investigating Officers of the USG shall, upon the approval of the Legislative63

Assembly be adopted by the Judiciary arm of the University Student64

Government;65

66

Wherefore, be it finally resolved that the Qualifications of the Prosecuting Officers and67

Investigating Officers (See Appendix A) of the USG be approved.68

69

70

Adopted, November 27, 200971



APPENDIX A72

73

Qualifications for Prosecuting and Investigating Officers74

75

1. The applicant must not be affiliated or acquainted with anyone involved in the76

particular case they wish to work on to avoid any biases in executing their roles.77

This will be ensured through a written certification from both defendant and78

complainant who in turn, have the option to refuse signing the document in cases79

where the applicant is proven to be affiliated with either party.80

81

2. The applicant must have sufficient background and knowledge on the University82

Student Government and the case he or she is handling which are to be83

determined by the current Judiciary.84

85

3. The applicant must be able to serve for the entire duration of the case they wish86

to work on.87

88

4. The applicant must be willing to temporarily stand as a replacement Magistrate,89

should he or she be accepted as a prosecuting officer, in cases where any90

Magistrate is subjected to an impeachment complaint.91

92

5. The applicant for the Prosecuting and Investigating Officers must have stayed in93

DLSU for at least one term.94

95

6. The applicant for the Prosecuting and Investigating Officers must not have any96

disciplinary case either major or minor.97






4

5


7


9





14

15

RESOLUTION CALLING FOR THE APPROVAL OF THE SUPPLEMENTARY16

PROVISIONS OF USG CONSTITUTION ARTICLE XXI, ALSO KNOWN AS17

THE COUNCIL OF STUDENT ORGANIZATIONS18

19





24



27







34





39

Whereas, the Council of Student Organizations (CSO) is the umbrella organization of40

accredited professional, special interest, and socio-civic organizations of De La41

Salle University-Manila (De La Salle University Student Handbook, Academic42

Year 2009-2012, Appendix H);43

44

Whereas, Article XXI of the USG Constitution is entitled as the Council of Student45

Organizations;46



47

Whereas, Ms. Maria Francesca Tomaliwan, Chairperson of CSO requested for48

supplementary provisions on how they are going to interpret the article relating to49

them, specifically Article XXI;50

51

Wherefore, be it resolved that Article XXI Sec. 2 of the USG Constitution be clarified52

that the CSO shall not exclusively coordinate with the Vice President for Internal53

Affairs but may coordinate with other USG units as well as deemed necessary;54

55

Wherefore, be it resolved that Article XXI Sec. 3.1 of the USG Constitution be clarified56

that the policies referred to shall be subject to agreements entered into by official57

representatives of both the USG and CSO;58

59

Wherefore, be it resolved that Article XXI Sec. 4.3 of the USG Constitution be clarified60

that the policies referred to are limited to Article XXI only;61

62

Wherefore, be it also resolved that Article XXI Sec. 7 of the USG Constitution be63

clarified as national and University issues concerning the whole student body and64

individual organizations may opt to release their own stands to represent its own65

organization only;66

67

Wherefore, be it also resolved that throughout in Article XXI of the USG Constitution be68

clarified that CSO as a Council would be appropriately called as the Council69

Body;70

71

Wherefore, be it further resolved that a copy of this resolution be given to Ms. Maria72

Francesca Tomaliwan, Chairperson of CSO;73

74

Wherefore, be it further resolved that these supplementary provisions hold until the75

judiciary initiates for re-evaluation of Article XXI of the USG constitution;76

77

Wherefore, be it finally resolved that the resolution be approved.78

79

80







4

5


7


9





14

15

RESOLUTION CALLING FOR THE APPROVAL OF THE QUALIFICATIONS AND16

PROCESS OF APPLICATION FOR AUDITORS OF THE UNIVERSITY17


19



1);22

23







30





35

Whereas, the LA shall prescribe the qualifications of the Magistrates, Auditor,36

Investigating Officers and Prosecution Officers.( University Student Government37


39

Whereas, the Commission on Audit shall have the power, authority and duty to40

examine and audit all accounts pertaining to revenue and receipts of, and to the41

expenses and disbursements of every USG unit. (University Student Government42

Constitution, Art. XIX, Section 23);43

44

Whereas, an auditor is defined as a person appointed and authorized to audit or45

examine an account or accounts, compare the charges with the vouchers,46



examine the parties and witnesses, allow or reject charges, and state the47

balance. [1913 Webster] (The Collaborative International Dictionary of English48

v.0.48. What does Auditor mean?. Retrieved August 1, 2009.49

http://www.dictionary.net/auditor);50

51

Whereas, the Executive Treasurer shall prepare an annual financial report of the USG52

for examination by the EXECOM and Legislative Assembly and also for audit by53

the Auditor duly appointed by the Judiciary (University Student Governance54

Article IX Section 5.13);55

56

Whereas, the commissioners of each Constitutional Commission shall be given the57

prerogative to recruit members who shall help them in discharging their functions;58

59

-2011) proposed qualification and process of60

application of auditors has been patterned from the previous school years (AY61

2008-2009 and 2009-2010) qualifications and process;62

63

Wherefore, be it resolved that the Qualifications and Process of Application for Auditors64

of the USG shall, upon the approval of the Legislative Assembly take into effect65

from Academic Year 2010-2011 and Academic Year 2011-2012;66

67

Wherefore, be it resolved that the auditors are appointed and evaluated by the current68

Commission on Audit commissioners;69

70

Wherefore, be it further resolved that any amendments to the proposed qualifications71

and process of application for auditors for the USG after its approval shall be72

subject to a majority vote in the Legislative Assembly;73

74

Wherefore, be it finally resolved that the Qualifications and Process of Application for75

Auditors be approved by the Legislative Assembly.76

77

78




APPENDIX A80

81

82

QUALIFICATIONS FOR AUDITORS83

84

1. The applicant may not hold an EB position in any USG unit.852. The applicant must be able to serve and perform the duties of an auditor from the86

time of appointment to the last term of the academic year.87

3. The applicant must be well-knowledgeable of auditing and its internal control88

procedures to maintain the technical competence of the auditors. Their89

knowledge with auditing will be determined and evaluated through a screening90

exam to be prepared by the current Commission on Audit commissioners.91

92

93

PROCESS OF APPLICATION94

95

1. The applicants must take a screening exam that must be approved by a Certified96

Public Accountant. The passing grade for such screening exam is 70% to97

maintain the quality of our auditors. The exam shall be conducted by the current98

Commission on Audit commissioners;99

2. The applicant must go through an interview conducted by the Commission on100

Audit commissioners. Through this, the commissioners will determine and101

appoint the auditors.102

3. Once the applicant has been chosen, he/she must undergo an orientation103

spearheaded by the Commission on Audit commissioners to know the basic104

procedures as auditors in the USG.105

4. In the case where there is still a lack of auditors after the testing period, the106

previous applicants who still wish to be auditors may opt to retake the exam107

provided they have accomplished a remedial course to be spearheaded by the108

Commission on Audit commissioners.109






4

5


7


9




Jesyl Gagto, FOCUS 2009 Anna Angelica Villanueva, FAST 200813

14


16

Carl Vincent Abaya, FAST 2007 Trisha Vanessa Liu, 63rd Eng17

Louise Artadi, BnE 2012 Ma. Ana Patricia Mallari, BnE 2010 18

Jana Cabuhat, CATCH 2T13 Ysabel Peliño, EdGe 2007 19

Jesyl Gagto, FOCUS 2009 Philip Rentillo, EdGe 200820

Michael Gutierrez, 63rd Eng Anna Angelica Villanueva, FAST 200821

22

23

RESOLUTION CALLING FOR THE APPROVAL OF THE REVISED LEGISLATIVE24

ASSEMBLY MANUAL25

26





31



34







41





46



Whereas, any amendments to the Legislative Assembly Rules of Internal Governance47

can be proposed by any Legislative Assembly Representative through a48

resolution and shall be approved by a two-third majority vote of the Legislative49

Assembly. (LA Rules of Internal Governance, Art. XVI);50

51

Wherefore, let the LA Manual read:52

53

54

55

The University Student Government Legislative Assembly Manual is the56

University Student Government 57


59

Inside, you will find the Legislative Assembly Rules of Internal Governance,60

Parliamentary Procedures, and Resolution Formats.61

62

We hope that this manual be helpful to all University Student Government63

Officers, especially to the Legislative Assembly.64

65

For Lasallian Achievers for God and Country!66

67

De La Salle University Student Government68

Office of the Executive Secretary69

70

Contents71

472

The Legislative Assembly73

574

LA Rules of Internal Governance75

1476

Format of a Resolution77

1678

About Resolutions79

1780

Person to Person Communication81

1882

Parliamentary Procedures83

2684

Summary of Motions85

86


88

The Legislative Assembly (LA) is the highest policy making body of the University89

Student Government It is composed of the elected Legislative Assembly90

Representatives of each year level, lead by its Chief Legislator.91

92



Pursuant to the USG Constitution, the LA Representatives have the following93

functions:94

95

96

non-academic matters97

tion in other University Student Government units and university-wide98

committees as appointed99

100

101

to the studentry102

University Student Government Officers.103

104

105

separate its duties into several committees. There are three committees namely:106

107

108

109

110

The details of the roles and responsibilities of each committee are written in the111

LA Rules of Internal Governance.112

113

Decisions are made binding in the resolution only in the presence of a quorum.114

A quorum is two-thirds of the total number of seats.115

116

Quorum is 11.117

118

Quorum is 15.119

120

Legislative Assembly Sessions are held on a regular basis. Regular sessions121

happen during Fridays at 1430h -1600h122

123

LA Rules of Internal Governance124

Article I125

Policy and Application126

127

Section 1. Title. These rules shall be known and cited as the Rules of Internal128

Governance of the Legislative Assembly.129

Section 2. Purpose. These rules are promulgated to prescribe the structure,130

procedures, and guidelines for the proper discharge of the powers and131

responsibilities of the Legislative Assembly, so as to achieve the purpose of132

active legislation.133

Section 3. Declaration of Policy. It is hereby declared the policy of the De La134

Salle University Student Government that the Legislative Assembly shall enjoy135

the balance of power and authority with the Executive Branch to enable it to136

attain its fullest development as a self-reliant body and make it a more efficient137

138



goals. A more responsive and accountable structure shall be provided to the139

Legislative Assembly, through a system whereby its powers, jurisdiction,140

procedures, and guidelines shall be clearly defined.141

Section 4. Scope of Application. These rules shall apply to the following:142

4.1. Chief Legislator of the Legislative Assembly143

4.2. Legislative Assembly Majority and Minority Floor Leaders.144

4.3. Legislative Assembly Inner Circle.145

4.4. All Legislative Assembly Representatives.146

4.5. Legislative Committees.147

4.6. All officers of the De La Salle University Student Government, whenever148

applicable.149

Section 5. Formulation of Comprehensive Policies by the Legislative150

Assembly. The Chief Legislator and the Majority/Minority Floor Leaders,151

together with the Legislative Secretariat and Legislative Committee152

Chairpersons, shall formulate and enforce basic administrative policies and153

procedures to facilitate the implementation of this Act.154

155

Article II156

Members157

158

Section 1. A Member of the Legislative Assembly shall refer to the Legislative159

Assembly Chief Legislator or to a Legislative Assembly Representative.160

Section 2. Every Member shall be present at the sessions of the Legislative161

Assembly unless otherwise excused.162

Section 3. Every Legislative Assembly Representative present at the session163

shall vote on every motion, unless he/she has direct personal or pecuniary164

conflict therein.165

Section 4. Legislative Assembly Representatives shall be appointed to only one166

Legislative Committee. The Chief Legislator shall assign the Legislative167

Assembly Representatives to the Legislative Assembly Committees in reference168

to, but not entirely based upon, the top three choices of each Legislative169

Assembly Representative and in a manner that he/she deems necessary. The170

Legislative Assembly Representative that will be elected as the Legislative171

Assembly Chief Legislator shall be an ex officio member of every committee.172

Article III173


175

Section 1. The Legislative Assembly (LA) is the highest policy making body of176

the University Student Government. (Article XIV, Section 1 of the De La Salle177

University Manila University Student Government Constitution).178

Section 2. The Legislative Assembly Representatives shall have the following179

functions: (Article XIV Section 5 of the De La Salle University Manila University180

Student Government Constitution)181

2.1. Report directly to the Batch President, College President, Chief Legislator182

and President as deemed necessary.183

2.2. Participate actively in LA sessions.184



2.3. Conduct regular consultations with his/her constituents regarding academic185

and non-academic matters.186

2.4. Hold position in other USG units and University-wide committees as187

appointed.188

2.5. Handle the College Advisory Board together with the other LA189

Representatives of each respective college.190

2.6. Handle the Batch Advisory Board.191

2.7. Review existing policies and resolutions.192

2.8. Pass resolutions and legislations that are of relevance to the studentry.193

2.9. Be entitled to a copy of all minutes, resolutions and the like that concerns194

the legislative proceedings.195

2.10. Perform other functions as deemed necessary by the EB, College196

President, Batch President, Chief Legislator and the LA.197

Section 3. The LA shall concern itself with discussing and deciding on the198

following matters: (Article XIV Section 3 of the De La Salle University Manila199

University Student Government Constitution)200

3.1. Integral policies, existing operations, projects and programs.201

3.2. Resolutions of University-wide, curricular and extra-curricular matters.202

3.3. Resolutions on national and sectoral issues.203

3.4. Representation of administrative and non-administrative units and204

committees requiring such inside the campus.205

3.5. Budget allocation of the USG as presented by the Executive Treasurer.206

3.6. Creation of standing and ad hoc committees whose functions shall be207

determined by the body.208

3.7. Approval of the Election Code to be adopted by the Commission on209

Elections.210

3.8. Approval of appointed USG officers for elected positions.211

212

Article IV213

The Legislative Assembly Chief Legislator214

215

Section 1. Pursuant to the provision stated in Article XIV, Section 4 of the De La216

Salle University Manila University Student Government Constitution, an elected217

Legislative Assembly Representative shall be the Chief Legislator of the218


Section 2. The powers and responsibilities of the Chief Legislator shall have the220

following powers, duties and responsibilities:221

2.1. Call and preside over the sessions of the LA and appoint from its222

members, except the Majority and Minority Floor Leaders and the Legislative223

Secretariat, a replacement upon his/her incapacity or absence.224

2.2. Call and preside over the meetings of the LA Inner Circle and appoint from225

its members, except the Legislative Secretariat, a replacement upon his/her226

incapacity or absence.227

2.3. Call special LA sessions.228



2.4. Preserve order and decorum during sessions, and, in case of disturbance229

or disorderly conduct within the premises where the session is being held, take230

such measures as he/she may deem advisable or as the LA may direct.231

2.5. Rule on all questions of order, subject to appeal by any member of the LA,232

which appeal shall not be debatable, but the member appealing may explain233

his/her appeal for not more than five minutes.234

2.6. Sign and affix the seal of the USG in all resolutions, memorials, writs,235

warrants and subpoenas issued by the order of the LA.236

2.7. Enforce all rules, policies and procedures governing the LA.237

2.8. Receive periodic reports from all units and members of the LA whose238

frequency of submission shall be at his/her discretion.239

2.9. Appoint LA Representatives to LA Committees.240

2.10. Be an ex-officio member of all LA Committees.241

2.11. Have administrative supervision over the LA and all its units.242

2.12. Be the official representative of the LA in functions that require its243

presence.244

2.13. Ensure that the LA follows properly the parliamentary procedure during245

sessions.246

Section 3. As provided for by Article XIV, Section 14 of the De La Salle247

University Manila University Student Government Constitution, all rulings248

announced by the Legislative Assembly Chief Legislator shall be final unless249

250

member of the LA. Such reversal shall require a two-thrids vote of the members251

of the LA to be carried.252

Section 4. The Legislative Assembly Chief Legislator shall have the253

administrative supervision over the Legislative Assembly and all its units, such as254

the Inner Circle and the Legislative Assembly Committees.255

256

Article V257

The Legislative Secretariat258

259

Section 1. The Legislative Secretariat shall be chaired by the Executive260

Secretary of the De La Salle University Student Government and composed of at261

least two (2) members of the staff of the Office of the Executive Secretary.262

Section 2. The Legislative Secretariat shall have the following powers, duties263

and responsibilities (De La Salle University Manila University Student264

Government Constitution Article XIV Section 7):265

2.1. Report directly to the Chief Legislator.266

2.2. Enforce orders of the LA when such duty devolves upon them.267

2.3. Record the minutes of each session of the LA and all meetings of the LA268

Inner Circle.269

2.4. Call the roll of the members of the LA before the opening of the session.270

2.5. Note all questions in order with the decisions thereon.271

2.6. Complete, within five days after the close of the session, the printing and272

distribution of the minutes for the said session to the members of the LA.273



2.7. Provide each LA Committee a copy of the outline of the minutes for filing274

and reference.275

2.8. Take charge in counting and recounting the votes or ballots.276

2.9. Perform other functions as deemed necessary by the Chief Legislator or277

the LA.278

Section 3. The Legislative Secretariat shall formulate and enforce policies and279

procedures governing the documentation and monitoring of implementation of280

resolutions approved by the Legislative Assembly;281

Section 4. The Legislative Secretariat shall monitor the status of resolutions282

approved by the Legislative Assembly and present recommendations to the283

Legislative Assembly on such;284

Section 5. The Legislative Secretariat shall outline basic policies and285

procedures to facilitate the monitoring of resolutions from the time they have286

been placed on the agenda until its delegation to an executive office, and enforce287

the same as approved by the Legislative Assembly.288

289

Article VI290

The Majority and Minority Floor Leaders291

292

Section 1. The Majority and Minority Floor Leaders shall convene their293

respective majority/minority group. 294

1.1. The Majority Floor Leader shall consolidate the arguments and positions in a295

specific issue or resolution of the majority of the body. He/She shall serve as the296

spokesperson of the majority side. In case of conflict of interest, he/she may297

appoint anyone from the majority side to assume the position but may not vacate298

his/her position as part of the majority, except for meritorious cases to be decided299

by the Chief Legislator. He/She may call separate meetings outside the LA300

sessions to convene the majority side.301

1.2. The Minority Floor Leader shall consolidate the arguments and positions in a302

specific issue or resolution of the minority of the body. He/She shall serve as the303

spokesperson of the minority side. In case of conflict of interest, he/she may304

appoint anyone from the minority side to assume the position but may not vacate305

his/her position as part of the minority, except for meritorious cases to be decided306

by the Chief Legislator. He/She may call separate meetings outside the LA307

sessions to convene the minority side.308

309

Article VII310

The Legislative Committees311

312

Section 1. There shall exist the following Legislative Committees:313

1.1. National Affairs Committee314

1.2. Rules and Policies Committee315

1.3. 316

Section 2. The National Affairs Committee shall have the following duties and317

responsibilities:318



2.1. Discuss national and sectoral issues, and present recommendations on such319

to the Legislative Assembly.320

2.2. Review the existing positions of De La Salle University on national and321

sectoral issues, and present recommendations to the Legislative Assembly322

whenever necessary.323

2.3. Monitor the performance of all executive units of the De La Salle University324

Student Government on matters relating to addressing national and sectoral325

issues.326

2.4. Report to the Legislative Assembly Inner Circle resolutions referred to it after327

the introduction of such.328

2.5. Conduct public hearings on resolutions or propositions, and inquiries in aid329

of legislation.330

2.6. Perform other functions as deemed necessary by the Chief Legislator or the331


Section 3. The Rules and Policies Committee shall have the following duties and333

responsibilities:334

3.1. Initiate the review of the rules, policies, and procedures of the Legislative335

Assembly, De La Salle University Student Government, and De La Salle336

University, in coordination with the concerned offices and/or units, and present337

recommendations to the Legislative Assembly, De La Salle University Student338

Government Executive Committee and offices concerned.339

3.2. Monitor the implementation of rules, policies, and procedures approved by340

the Legislative Assembly.341




of legislation.345



Section 4. 348

duties and responsibilities:349

4.1. 350

Salle University, and present recommendations on such to the Legislative351

Assembly.352

4.2. Review the existing positions of the De La Salle University Student353

354

scope, and present recommendations to the Legislative Assembly whenever355

necessary.356

4.3. Monitor the performance of all executive units of the De La Salle University357

358

welfare issues, whether359

national or local in scope.360




of legislation.364





Section 5. Each Legislative Committee shall have a Chairperson, a Vice-367

Chairperson, a Secretary and other officers and/or sub-committees it may deem368

necessary, all of whom shall be elected from among and by the members of the369

committee. The members shall determine the manner of election thereof.370

Section 6. The LA Committee Chairperson shall have the following powers,371


6.1. Report directly to the Chief Legislator.373

6.2. Preside over the meetings of their respective LA Committees.374

6.3. Participate in the meetings of the LA Inner Circle.375

6.4. Administer the overall operations of their respective committees.376

6.5. Report to the LA Inner Circle actions on resolutions referred to their377

committees.378

6.6. Appoint committee members to sub-committees as well as delegate379

committee tasks to committee members, whenever necessary.380

6.7. Consolidate the committee members on matters pertinent to the LA and in381

their attendance to LA sessions.382

6.8. Perform other functions as deemed necessary by the Chief Legislator and383

the LA.384

Section 7. The LA Committee Vice Chairperson shall have the following385

powers, duties and responsibilities:386

7.1. Report directly to the LA Committee Chairperson.387

7.2. Assume the powers and responsibilities of the LA Committee Chairperson388

in his/her incapacity or absence.389

7.3. Supervise the LA Committee researches.390

7.4. Assist the LA Committee Chairperson in supervising the operation of the391

LA Committee.392

7.5. Perform other functions deemed necessary by the LA Chairperson or as393

prescribed within the rules of their respective committees.394

Section 8. The LA Committee Secretary shall have the following powers,395



8.2. Record the minutes of the LA Committee meetings and provide copies to398

committee members.399

8.3. Organize and compile all documents pertinent to the LA Committee.400

8.4. Be in charge of all logistical work of the LA Committee, including the401

402

8.5. Be responsible for drafting and submission of periodic reports to the Chief403

Legislator.404

8.6. Inform members of the LA Committee meetings two days prior to the405

scheduled date of the meeting.406

8.7. Monitor the status of resolutions approved by the Legislative Assembly407

8.8. Perform other functions deemed necessary by the LA Committee408

Chairperson or as prescribed within the rules of their respective committees.409



Section 9. The members of the LA Committees shall have the following410

powers, duties and responsibilities, other than those stated in Article XIV Section411

5 of this De La Salle University Manila University Student Government412

Constitution:413


9.2. Be present and participate actively in all LA Committee meetings.415

9.3. Aid the LA Committee Vice Chairperson in committee researches.416

9.4. Perform other functions deemed necessary by the LA Committee417

Chairperson or as prescribed within the rules of their respective committees.418

Section 10. The members of the LA Committees shall determine the frequency419

and the time of their meetings.420

Section 11. Any member of the LA Committees may call special meetings if421

he/she deemed it necessary.422

Section 12. The LA Committees shall constitute a quorum of no less than two-423

thirds of its members.424

Section 13. A final decision must be reached via a majority (50% + 1) of those425

present. Decisions made outside this provision are tentative and unofficial until426

majority of the LA Committee members are informed and have agreed.427

Section 14. The Chief Legislator shall be an ex officio member of all LA428

Committees.429

430

Article VIII431

The Legislative Assembly Inner Circle432

433

Section 1. The administrative power of the Legislative Assembly shall be vested434

in the Legislative Assembly Inner Circle.435

Section 2. The LA-Inner Circle shall be composed of the:436

2.1. Chief Legislator.437

2.2. Majority Floor Leader.438

2.3. Minority Floor Leader.439

2.4. All LA Committee Chairpersons.440

2.5. Legislative Secretariat.441

Section 3. The LA-Inner Circle shall have the following powers, duties and442

responsibilities (De La Salle University Manila University Student Government443

Constitution Article XVI Section 3):444

3.1. Discuss and decide on matters relating to the administration of the LA.445

3.2. Receive reports from LA Committees on resolutions referred to it and on the446

performance of the committee and its members.447

3.3. Discuss and decide on matters relating to the rules and procedures to be448

used in the consideration on the floor of resolutions reported to it, such as time449

limit for the debates, rules on germaneness and amendments, etc.450

3.4. Calendar resolutions reported by the LA Committees for consideration.451

3.5. Outline the agenda of all LA sessions.452

Section 4. All rulings by the LA-IC on matters pertaining to the administration of453

the LA may be overturned by a two-thirds vote of the total membership of the LA.454



Section 5. The members of the LA-IC shall determine the frequency and the time455

of their meetings.456

Section 6. Any member of the LA-IC may call special meetings if he/she deemed457

it necessary.458

Section 7. The LA-IC shall constitute a quorum of no less than two-thirds of its459

members.460

Section 8. A final decision must be reached via a majority (50% + 1) of those461

present. Decisions made outside this provision are tentative and unofficial until462

majority of the LA-IC members are informed and have agreed.463

464

Article IX465

Resolutions, Messages and Petitions466

467

Section 1. The Legislative Committees to which a resolution has been referred468

to shall act on such, as it deems necessary. It may create a sub-committee and469

refer the same to it, or act on the resolution in full committee.470

Section 2. The Legislative Assembly Inner Circle shall act on any resolution471

reported to it within five (5) calendar days upon receipt of the report, after which472

the Legislative Assembly Inner Circle shall place the resolution on the Calendar.473

Section 3. The Legislative Assembly Inner Circle shall outline the agenda for the474

next session or meeting of475

the Legislative Assembly.476

Section 4. Resolutions passed and approved for discussion by the Legislative477

Assembly Inner Circle shall be opened in a first come, first serve basis, unless478

argued upon by the body, if the body deems necessary.479

Section 5. When a resolution is in order on a particular session or meeting, the480

parliamentary rules and procedures, together with the rules provided by the481

Legislative Assembly Inner Circle shall be in order during debates and482

proceedings.483

Section 6. All resolutions that have not been approved by the end of the terms of484

office of the Legislative Assembly Representatives shall be declared void and485

kept in records of resolution filed only for the purpose of reference and research.486

Section 7. Any Member of the Legislative Assembly may deliver messages and487

488

at the end of the session, and only upon recognition by the Chief Legislator.489

Section 8. Non-members of the Legislative Assembly may address the490

Legislative Assembly, deliver messages, petitions, and deliver privilege speeches491

on the floor only upon the approval of two-thirds of the Members of the492


494

Article X495

Sessions, Meetings, Attendance and Quorum496

497

Section 1. The first session of the Legislative Assembly shall be reserved for498

orientation, appointment to Legislative committees, election of officers and499



delegation of initial and provisional task and shall be convened by the Chief500

Legislator not later than one month after the formal turnover of office.501

Section 2. Regular sessions or meetings shall be held once every Friday502

between 1430H and 1600H. The first fifteen (15) minutes of each session shall503

be allotted for the general orders (i.e. calling of the meeting to order, calling of504

the roll, approving of the minutes). If there are no more matters for consideration505

during this period, the Chief Legislator may proceed to the next order of the506

session. A regular session of the meeting may be called off on the following507

cases: suspension of classes, official national, local or university holidays and508

final examinations week. Otherwise, it may be called off by the Chief Legislator509

with concurrence of the De La Salle University Student Government Executive510

Committee.511

Section 3. Special sessions may be conducted upon the approval of the majority512

of the Legislative Assembly. Such motions and the announcement thereof shall513

only be made during regular Legislative Assembly sessions.514

Section 4. The Chief Legislator, or the Legislative Assembly Inner Circle may515

call emergency sessions.516

Section 5. A member is considered late if he/she arrives after the first roll call.517

Section 6. A member is considered absent for a meeting if he/she arrives after518

one-third of the given period for these said meetings.519

Section 7. The following shall serve as guidelines on the absences of Legislative520

Assembly Representatives:521

7.1. Excused Absences522

7.1.1. Legislative Assembly Representatives are entitled to unlimited number of523

excused absences on Legislative Assembly sessions.524

7.1.2. Legislative Assembly Representatives may only be excused on reasons525

such as conflict with academic schedule, health reasons that may deter a person526

from attending any normal human activity, other reasons as deemed necessary527

by the Executive Secretary of the De La Salle University Student Government.528

7.1.3. 529

530

as soon as possible.531

7.1.4. 532

certification to the Executive Secretary.533

7.1.5. Officers who need to absent themselves from a Legislative Assembly534

session due to unexpected reasons (those not included in 7.1.2.) should submit535

an excused absence form within two days after the session to the Executive536

Secretary.537

7.1.6. The Legislative Assembly Representatives concerned should submit an538

excuse letter addressed to the Executive Secretary stating the reason of539

absence. The letter should be submitted at least two days before the session.540

7.1.7. Approval of the absence would be upon the discretion of the Executive541

Secretary. The decision should be released at most one day before the session.542

7.2. Unexcused Absences.543

7.2.1. Legislative Assembly Representatives are allowed three (3) unexcused544

absences from sessions for the whole year.545



7.2.2. An officer exceeding the number of allowable unexcused absences shall546

be subject to the proceedings of the Judiciary Branch.547

Section 8. Two-thirds of the total number of Legislative Assembly548

Representatives shall constitute a quorum during its sessions or meetings.549

Quorum in the meetings of the Legislative Committees shall be constituted by a550

simple majority of its total membership.551

Section 9. Decisions made in the absence of the quorum shall not be binding,552

unless such are made in the context of an implied quorum.553

9.1 Implied quorum is at least one-half plus one of the total number of the554

Legislative Assembly Representatives.555

9.2. Implied quorum shall only be decided through a 100% vote of the members.556

9.3. Decisions made during an implied quorum can be reached through a557

majority vote and shall remain final unless a member of the body challenges the558

decision in the succeeding sessions or meetings.559

9.4. Decisions made during an implied quorum, which were reached through a560

100% vote, shall be considered final.561

562

Article XI563

Election and Vacancies of Legislative Assembly Officers564

565

Section 1. Election of the Legislative Assembly Chief Legislator shall be done566

before the first Legislative Assembly session among all Legislative Assembly567

Representatives. These elections shall be conducted by the President of the568

University Student Government;569

Section 2. Elections of the Majority and Minority Floor Leader shall be done570

during the first Legislative Assembly session before the assignment of Legislative571

Assembly Representatives to their respective Legislative Assembly Committees.572

Only Legislative Assembly Representatives from the majority and minority group573

shall vote for their respective Floor Leader. The Chief Legislator shall preside574

over the election of both Floor Leaders. In case of a tie in the number of votes of575

each Floor Leader position, the Chief Legislator shall be given voting power to576

break the tie.577

Section 3. Election of Committee Chairpersons, Vice Chairpersons, and578

Secretaries shall be done during the first Legislative Assembly session, after the579

assignment of Legislative Assembly Representatives to their respective580

Legislative Assembly Committees. The Chief Legislator shall preside over the581

election of the aforementioned officers. In case of a tie in the number of votes of582

each Floor Leader position, the Chief Legislator shall be given voting power to583

break the tie;584

Section 4. Nominations for Legislative Assembly Officer-ship shall only be585

accepted upon confirmation of the nominee. Absentees may be nominated but586

will not be given voting power.587

Section 5. Any Legislative Assembly representative may be nominated for any588

position but may assume only one elected position at a time.589

Section 6. Elections for Legislative Assembly officers may only be conducted in590

the presence of a quorum.591



Section 7. All voting shall be done through a raise of hands.592

Section 8. Only members of the same committee may vote for their respective593

committee officers.594

Section 9. In case of resignations and/or vacancies, the following guidelines and595

hierarchal adjustments shall be followed accordingly:596

9.1 Should the Chief Legislator choose to resign from his/her position, special597

elections are to be conducted before the following Legislative Assembly session.598

Procedures for election of Chief Legislator will be followed 599

9.2. Should the Majority or Minority Floor Leader choose to resign from his/her600

position, special elections are to be conducted before the following Legislative601

Assembly session. Procedures for election of Floor Leaders will be followed.602

9.3. Should a committee chairperson resign, the vice-chairperson of the said603

committee shall immediately assume all roles and responsibilities held by the604

resigning chairperson.605

9.4. Should a committee vice-chairperson resign, the secretary of the said606

committee shall immediately assume all roles and responsibilities held by the607

resigning vice-chairperson.608

9.5. Should a committee secretary resign, special elections must be held in the609

presence of the Inner Circle to fill the vacancy in that committee.610

611

Article XII612

Decorum and Debate613

614

Section 1. Only members of the Legislative Assembly may participate in the615

debate and discussions during the sessions. However, non-members may speak616

on the floor upon the approval of two-thirds of the Members present.617

Section 2. No person shall interrupt the Chief Legislator and the Member having618

the floor.619

Section 3. No Member shall leave the session without the approval of the Chief620

Legislator.621

Section 4. Members and non-members who disturb the proceedings shall be622

expelled from the session hall for a period deemed necessary by the Chief623

Legislator, and may be brought to face administrative, and disciplinary charges624

as deemed necessary by the Chief Legislator.625

Section 5. Closed-door sessions shall not be called unless on the discussion of626

impeachment cases or other important matters as approved by two-thirds vote of627

all members present.628

Section 6. Non-members shall be barred from attending closed-door sessions.629

Section 7. Gross violation of these Rules, Parliamentary Procedures, and other630

codes and policies of the Legislative Assembly shall tender the Member631

impeachable.632

Section 8. All matters brought to the floor shall be directed to the Chief633

Legislator. Any referral to any person shall be made using the third person form.634

Section 9. Any action or language by a Member deemed unethical by two-thirds635

of the members present or which undermines the integrity of the Legislative636



Assembly or the De La Salle University Student Government shall be barred from637

use during the sessions of the Legislative Assembly.638

Section 10. Violators to this rule shall be sanctioned as deemed necessary by639

the Chief Legislator.640

641

Article XIII642

Voting643

644

Section 1. Voting on bills or resolutions shall be done in the following manner:645

1.1. Division of the House. If a Legislative Assembly Representative wishes to646

appeal or to move for the reconsideration on the ruling of the Chairperson on the647

viva voce, he/she shall have to make a motion for a division of the house. At this648

point, the Chief Legislator shall direct all in favor to rise, then direct all opposed to649

rise.650

1.2. Roll Call Vote. If a Legislative Assembly Representative wishes to appeal or651

to move for the reconsideration on the ruling of the Chief Legislator on the652

question after the division of the house, he/she shall have to make a motion for a653

roll call vote. At this point, the Chief Legislator shall direct the Executive654

Secretary to call the roll, and direct the Members of the Legislative Assembly to655

656

of their name.657

Section 2. The Legislative Secretariat shall place the votes made by the658

Members of the Legislative Assembly on record.659

Section 3. All rulings announced by the Chief Legislator shall be final unless660

661

Member of the Legislative Assembly. Such reversal shall require a two-thirds662

vote to be carried.663

Section 4. A simple majority shall decide all resolutions or motions unless664

otherwise provided by the parliamentary authorities as provided by Article XIV of665

these Rules.666

667

Article XIV668

Submission of Resolutions669

670

Section 1. Softcopies of resolutions should be submitted to the respective671

Committee Secretaries concerned on or before Wednesdays at 2200h while672

hardcopies of resolutions should be submitted on or before Thursdays at 1200h.673

Section 2. Resolutions should be submitted in both hardcopy and softcopy. The674

675

pigeonhole while the softcopy should be sent via electronic mail.676

Section 3. Failure to submit the resolutions on the said deadline will be677

subjected to the sanctions deemed necessary by the Legislative Assembly678

Secretariat;679

680

Article XV681

Separability Clause682



683

If any portion of these Rules is declared void or unconstitutional, the remaining684

portions or provisions hereof shall not be affected by such declarations.685

686

Article XVI687

Amendments688

689

Amendments to these Rules can be proposed by any Legislative Assembly690

Representative through a resolution and shall be approved through a two-third691

majority vote of the Legislative Assembly.692

693

Article XVII694

Repealing Clause695

696

All laws, decrees, orders, rules, and regulations, other issuance, or parts hereof697

inconsistent with the provisions of these Rules are hereby repealed or modified698

accordingly.699

700

Article XVIII701

Effectivity Clause702

703

These Rules of the Legislative Assembly shall be effective immediately upon the704

approval of the Legislative Assembly.705

706

Format of a Resolution707

Document Properties:708

709

Paper Size: 710

Margins: 1 inch on all sides711

Font and Size: Arial 12712

Hanging Indents713

Tab Stop: 0.5 714

Legend:715

1. Pending Legislative Assembly Resolution No. Year -Term - Resolution716

Number. Used as a reference for tracking resolutions discussed.717

2. Status of the resolution whether approved, disapproved, or otherwise.718

3. Resolution Number Year-Resolution Number. This only applies if the719

resolution is approved.720

4. Name of sponsoring committee or group of LA Representatives (only of721

applicable).722

5. Name of author/s of the resolution with their respective batch. This is arranged723

alphabetically.724

6. Title of the Resolution.725

7. Whereas statements. These statements serve as point of bases on why you726

are writing the resolution.727

8. Source of your basis (if applicable).728



9. First wherefore statement. The whereas statements serves as your point of729

conclusion.730

10. Second and succeeding wherefore statement/s.731

11. Final wherefore statement.732

12. Date of the approval of the resolution.733

Spacing:734

A. 2 spaces735

B. 1 space736

Other information737

738

for the last wherefore statement which should end with a period.739

740

About Resolutions741

A resolution is an important document to an LA representative. It is basically742

743

decipher if a resolution is worthy of discussion:744

745

Is it applicable on a long- 746

747

other statutes which cover the area of the resolution?748

749

750

-mission thrusts? Have all the parties involved or751

affected been consulted?752

753

Can it be done? Does it specify who will implement it? How will it be implemented754

and when? Is it relevant and achievable?755

-written?756

Is it grammatically correct? Are the words used appropriate? Does it follow757

logical reasoning? Does it possess sufficient premises? Is it clear, concise, and758

precise? Does it avoid broad statements and value judgments?759

760

The following are suggested steps on how to begin to write a resolution:761

762

ears, eyes and heart. Ask for 763

764

generated on the basis of urgency and importance.765

766

al premises. Consult the University mission statement, USG767

Constitution, past resolution, and other related documents.768

769

d to the770

proposed resolution.771

what you would want to be done. This should include who772

will implement it, how it will be implemented, the time frame of implementation,773



and where the budget will be taken from (if applicable). This will be the774

775

776

777

secure them both hard and soft copies of the document.778

779

Person to Person Communication780

781

Person to person communication of PTPC is one of the tasks of a Legislative782

Assembly Representative. A popular method of conducting PTPC is by having783

batch mates answer surveys to find out how they feel about certain issues. It may784

be covering national, university wide, college, or batch level issues. Basically, the785

idea of PTPC is to ensure that one is representing what his or her batch believes786

in.787

788

Parliamentary Procedures789

790

The Legislative Assembly adapted the parliamentary procedures primarily for791

protecting the democratic institutions for which the University Student792

Government stands up for. Parliamentary procedures protect the rights of the793

people attending and running a meeting in order to debate and equally express794

ideas. The basic provisions of parliamentary law are as follows:795

796

797

798

799

800

801

Parliamentary Law, which originally referred to the customs and rules of802

conducting business in the English Parliament, is a series of rules that were803

formulated to facilitate the transaction of business and to promote harmony and804

cooperation within an assembly. This is built on the principle that there must be a805

careful balance of the rights of the organization, the rights of subgroups and806

individual members.807

808

BASIC RULES809

810

I. The rights of the organization supersede the rights of individual members811

Simply put, the organization has its own rules and all members should follow812

them. Should the time come that conflict between the two rights arise, the right of813

the organization shall prevail.814

815

II. All members are subject to have equal rights816

The rights of individual members are as follows:817

To attend all LA sessions;818

To make motions and speak in debates;819



To nominate;820

To vote;821

To hold office.822

823

III. Concomitant with the rights are responsibilities.824

825The responsibilities of members are as follows:826

a. Attend meetings and be on time;827

b. Be ready to talk knowledgeably and intelligently on a topic;828

c. Be attentive and open-minded;829

d. Treat everyone with courtesy and respect the rights of others;830

e. Follow the rules of debate;831

f. Make a point concisely;832

g. Attack issues, not people.833

834

IV. A quorum must be present to do business, in order to protect the right835

of absentees.836 A quorum is the number of members who must be present to legally transact837

business, or at least two-thirds of the expected number of members attending the838

LA session. The purpose of a quorum is to prevent an unrepresentative group839

from taking action in the name of the organization.840

841

V. The majority rules.842

This rule is the most basic element of a true democratic process. The minority,843

however, has the right to be heard, but once the majority has reached a decision,844

the minority has to respect and abide with the decision.845

846

VI. The two-thirds vote rule.847

A two-thirds vote is necessary whenever you are limiting or taking away the848

rights of members, or whenever you are changing something that has already849

been decided. For example, a motion calling for the closure of discussion850

demands a two-thirds vote since it would in effect limit other members from851

continuing to voice out.852

853

VII. One question at a time, and one speaker at a time.854

No other motion should be in order, which does not directly relate to the question855

under consideration. In addition, once a member has been recognized, he or she856

has been granted the chance to talk and no other member may interrupt.857

858

VIII. Debatable motions must receive full debate.859

The chairperson may not put a debatable motion to vote as long as members860

wish to debate it. Debate can only be suspended by a two-thirds vote of the861

members present.862

863

IX. Once a question is decided, it is not in order to bring up the same864

motion or one essentially like it at the same meeting.865



Motions of such nature should be ruled out of order.866

867

X. Personal remarks in debate are always out of order.868

The chairperson must rule out all personal remarks out of order. Debate must be869

directed as motions, and not as motives; principles, and not as personalities.870

871

TYPES OF MOTIONS872

873

Main Motions or Principal Motions. A main motion introduces a new item of874

business. Main motions allow groups to do their work. The common words used875

876

Main motions are the lowest-ranked motions, and are superseded by subsidiary,877

incidental, and privileged motions.878

879

Steps in handling main motions: SDAVR. Second. Debate. Amend. Vote.880

Reconsider.881

882

Rescind A motion to rescind annuls a previous decision made. It can be raised883

only by a person who voted for the decision previously made, or who was absent.884

The motion can be made until the next immediate meeting the decision was885

made. It must be seconded, and requires a two-thirds vote (if made without a886

written notice), or a majority vote (if made with a written notice).887

888

Secondary Motions. A secondary motion can be made while the main motion is889

on the floor and before it has been decided. Secondary motions are divided into890

three classes which relate to their use in Parliamentary procedures: subsidiary891

motions, privileged motions, and incidental motions.892

893

Subsidiary Motions. Subsidiary motions relate directly to the motion on the894

floor. They may change the words, send it to a committee, delay it, or others.895

They are made to expedite business by disposing of the pending motion, other896

than by adopting or rejecting it. These subsidiary motions cannot stand alone,897

and must be decided before the assembly can act on the main motion.898

899

Subsidiary motions have rank among each other. They are arranged in such a900

way in which they must be considered and acted upon, some have higher901

precedence than the other. The purpose is to avoid confusion when they are902

applied to main motions. A motion of higher rank can be made at the time a903

motion of lower rank is on the floor or pending, and never the other way around.904

905

There is often a misconception that a group cannot have two motions on the floor906

at the same time. More than one motion can be on the floor at the same time but907

both should answer to one common question. All motions should also be related908

to the main motion on the floor, and no new business may be introduced.909

910

Ranking of Subsidiary motions (from highest to lowest)911



Lay on the table: If members wish to set aside a motion without establishing a912

time for the debate to resume, they can use this motion. It must be seconded and913

requires a majority vote.914

915

Previous question: This is the motion used to cut-off debate and bring the group916

to immediately vote on a pending motion. It can be applied to any pending917

question, but is out of order when another member has the floor. It must be918

seconded, is not debatable, and requires a two-thirds vote.919

920

Limit or Extend debate: Limit debate is the motion by which a group or a person921

can exercise special control over the debate. It can be used with any debatable922

motion, must be seconded, cannot interrupt a speaker, is not debatable, and923

requires a two-thirds vote. The proposed length of time to limit or extended may924

be amended.925

926

Postpone to a Specific Time: Postpone is to delay the action until a late time of927

the meeting or until the next. It can be applied to all main motions, must be928

seconded, may not interrupt a speaker, can be objected and is debatable.929

930

Commit or Refer: This sends the question on the floor to a small number of931

people so that it can be carefully studied and put into proper form for the group to932

consider. It should give specific instructions as to where the question goes and933

which committee of what size and composition should the resolution be referred934

to. All amendments prior to committing must be presented to the committee. It935

must be seconded and can be debated. The debate must go into the desirability936

of committing only.937

938

Amend: Amend is the most frequently used and most important motion that one939

will use. To amend is to change wordings of a motion to make it more complete940

or more acceptable before the resolution is voted upon. Amendments are941

debatable, may still be amended, may be objected, and has to be seconded.942

Adopting the amendment does not mean the approval of the resolution at hand.943

There are three kinds of amendments:944

Friendly amendment slight corrections that do not substantially change the945

motion.946

Primary amendment must be relevant to the motion to which it is applied, and947

may also be amended further.948

Secondary amendments seeks to alter a primary amendment, and may no949

longer entertain further amendments.950

951

Incidental Motions. Incidental motions relate to procedure and not directly to the952

question on the floor. They are incidental to main motions, brought about by953

chance in the process of the meeting. When an incidental motion is made, it must954

be acted upon before any other business can continue, since incidental motions955

take precedence over all other motions except privileged ones. These motions956



cannot be amended. There is no order or strict hierarchy among incidental957

motions. They take precedence depending on how incidental they are.958

Appeal: This is to challenge the Chief ruling on a specific issue. It959

forces the Chief Legislator to submit the matter to a vote by the membership.960

961

Consideration by Paragraph: This motion separates a long document or motion962

into different parts so that each part can be debated on independently of the963

others.964

965

966

an unofficial vote on the question at hand.967

968

Division of the Question: This motion separates a motion into different parts so969

that each part can be voted on independently of the others.970

971

Objection: This enables members to avoid discussing motions that are off the972

topic or likely to disrupt the meeting. This is to express objection to the973

consideration of the question, and not to start or cut off debate.974

Point of Order: This is an objection raised against any proceeding or motion that975

the member decides is a violation of the rules.976

977

Point of Information: This is a request for an immediate answer to a question978

concerning the background or content of a motion or a resolution.979

980

Parliamentary Inquiry: This is a request for an immediate answer to a question981

concerning parliamentary law.982

983

Suspending the Rules: This motion is used when the assembly wishes to discuss984

an issue in a way that violates the standing rules or order, in a non-formal985

manner for example.986

987

Privileged Motions. Privileged motions are not necessarily related to the988

business on the floor, but they are important because it ensures the rights of the989

organization, as well as of the individual. They are of such importance that they990

may interrupt business. They are not debatable.991

992

Rank of Privileged Motions (from highest to lowest):993

Adjourn: To close the meeting. All unfinished business will be deferred to the994

next meeting. It must be seconded, is out of order when another member has the995

floor, requires a majority vote, may not be amended and reconsidered.996

997

Recess: This proposes a short intermission in the meeting. This motion is998

reserved for occasions of special meetings, which would take more than the999

usual session time. It must be seconded, may be amended, and requires a1000

majority vote.1001

1002



Point of Privilege: This relates to the rights of the organization and any of its1003

members. It enables members to interrupt business and state an urgent request.1004

It is in order when the comfort, dignity, safety or reputation of any individual1005

member is at stake. The Chief Legislator shall rule as to whether the privilege is1006

important enough to interrupt business. A member may not make a speech out of1007

privilege. If this motion is made when no business is pending, it may be amended1008

or debated upon. The speaker who was interrupted regains the floor after the1009

question of privilege is settled.1010

1011

Call for the Orders of the Day: If the agenda is not being followed, or a specific1012

motion supposed to be debated at a certain time has not been take up. The1013

motion does not require a second, and cannot be amended, debated, or1014

reconsidered. It can be made when someone else has the floor.1015

1016

DETAILED DISCUSSION OF MOTIONS1017

1018

Motion to Amend1019

1. If the amendment is simple and accepted by every member, it can be adopted1020

by general or unanimous consent. In this way, it does not have to go through the1021

formal process of being amended.1022

2. If a motion is complex and not accepted by the majority of members,1023

amending it may simply confuse the issue and take up too much time. In such1024

cases, it is usually better to vote the motion down and then to propose a more1025

precise and acceptable amendment in its place.1026

3. Once a motion has been made, seconded and repeated by the Chief1027

Legislator, a member does not need the permission of the mover to amend it.1028

The motion has become the property of the assembly.1029

4. To be valid, an amendment must pertain to the motion and the specific change1030

the member desires in its wording and meaning. An amendment that is not1031

relevant should not be considered by the assembly.1032

1033

example, the word good may be changed to not good instead of bad.1034

6. A motion to amend is itself amendable (see three types of amendments).1035

7. The motion is debatable; however the debate must be confined to the1036

amendment itself and cannot touch on the main motion to which it has been1037

applied.1038

8. The motion to amend can be debated when the motion to which it applies can1039

be debated.1040

9. There is no limit to the number of motions to amend that can be applied to any1041

main motion overall. However, no more than two motions to amend can be1042

pending on a main motion at a time.1043

Rules of Order, there is no restriction that the wherefore1044

clauses need to be amended first before the whereas clauses.1045

11. The motion to amend can be reconsidered. The motion is out of order when1046

someone else has the floor.1047

1048



Motion to Commit or Refer1049

1. The motion must include all relevant information to be effective, such as, the1050

name of the committee, size of the committee, how the committee will be formed,1051

and any other special instructions.1052

2. The motion requires a second, can be amended, debated and reconsidered. It1053

is out of order when another person has the floor. It requires a majority vote to1054

pass.1055

1056

Motion to Lay on the Table1057

1. The motion does not establish a time for the debate to resume; rather, it1058

enables members to resume the discussion at any point during the meeting.1059

2. The motion can only be applied to main motions.1060

3. A motion can be tabled more than once, but only if another emergency arises1061

or the issues have been well debated between postponements.1062

4. While a motion is tabled, no member can make a motion that is substantially1063

the same. Further, no member can make a motion that would conflict the tabled1064

motion.1065

5. Any subsidiary motion adhering to the tabled motion are postponed along with1066

it. When the discussion resumes, the same motions are in effect. To resume1067

discussion, the motion must be taken from the table by a majority vote.1068

6. The motion requires a second and is out of order when another has the floor. It1069

cannot be amended, debated or reconsidered. No subsidiary motion can be1070

applied to it and requires a majority vote to pass.1071

7. For the DLSU-USG Legislative Assembly, all motions that remain laid on the1072

table at the end of each LA session remains laid on the table until it is once again1073

included in the agenda.1074

1075

Motion to Limit or Extend Debate1076

1. The length of the debate is arbitrarily determined by the maker of the motion1077

and the assembly.1078

2. The motion can only reduce or extend debate, not cut it off completely. To cut1079

off debate, the motion to call for the Previous Question should be used.1080

3. This motion is applicable to all main motions and to all debatable motions.1081

4. The motion requires a second and can be amended and reconsidered. It1082

cannot be debated and is out of order when another has the floor. It requires a1083

two-thirds vote to pass.1084

1085

Motion to Postpone to a Certain Time1086

1. This is commonly used when:1087

a. Members need more time to think about a motion but the debate has gone too1088

long already.1089

b. Members realize that there are pressing reasons to put the debate off until a1090

later time.1091

c. It is late and people are growing weary. In such cases, the motion may not1092

receive a fair and sound discussion unless it is postponed until the people are1093

rested.1094



2. The motion must set a specific time for the debate on the issue to resume.1095

Although the motion can be postponed more than once, it should not be1096

postponed past the next meeting or past the current session.1097

3. When a main motion is postponed, it takes with it any subsidiary motions that1098

are attached to it as well. The entire package main and subsidiary motions is1099

therefore postponed. When the motion is taken up again, all subsidiary motions1100

except the Motion to Limit/ Extend Debate are in effect again as well.1101

ore the1102

motion was postponed may still speak when the debate on the motion resumes.1103

5. If there is more than one postponed item to be discussed, each item should be1104

considered in the order in which it was originally postponed. If time runs out1105

before all postponed items can be reconsidered, they all automatically become1106

part of the next regular meeting.1107

6. The motion requires a second and can be amended, debated, and1108

reconsidered. It is out of order when another member has the floor. It requires a1109

majority vote to pass.1110

1111

Motion for the Previous Question1112

1. The motion can be used with any motion that is on the floor.1113

2. When the motion is applied to a group of motions on the floor, the motions are1114

voted on in reverse order, from the last to the first moved. The voting continues1115

down the list unless a motion to Commit or Postpone is passed. In that instance,1116

the voting is over and the motion is disposed according to the motion that carried.1117

3. The motion can be reconsidered before the voting on any of the motions that1118

affect the order has begun.1119

4. If the motion to move the Previous Question carries, the Chief Legislator1120

immediately takes a vote on the motion on the floor.1121

5. The motion requires a second. It cannot be amended or debated. It also1122

requires a two-thirds vote to pass.1123

1124

Motion to Appeal the Chief Legislator 1125

1. An appeal must be made directly after the ruling. It cannot1126

be made after other business has transpired.1127

2. The motion requires a second. It is in order when another has the floor, but it1128

cannot be amended. The motion can be debated and reconsidered.1129

3. After the Chief Legislator states the issue under dispute and explains the1130

reasons for his ruling, the appeal is then decided by a vote. The Chief Legislator1131

needs a majority vote to carry the decision.1132

1133

Motion to Consider by Paragraph1134

1. The motion differs from Division of a Question in one crucial way: here, the1135

document cannot be clearly divided into separate motions.1136

2. Separating the long document or motion into individual parts renews a debate,1137

1138

per debate.1139

3. Any member, including the Chief Legislator can make this motion.1140



4. Members do not vote until the entire document has been reviewed. There is1141

only one vote, on the entire document, and not on each section.1142

5. The motion requires a second and a majority vote to pass. It can be amended1143

but not debated or reconsidered.1144

1145

Motion to Divide the Assembly/House1146

rder, this motion may be used to see an unofficial1147

decision to the pending question.1148

2. The unofficial vote is taken by having members stand up to ensure an1149

accurate count. The votes do not have to be counted, however. If a member1150

wishes a count be taken, he or she has to make a motion. The motion to count1151

the votes requires a majority vote.1152

3. Any member can demand a division of the assembly. It needs to be seconded,1153

and cannot be debated, amended or reconsidered. A member has to be1154

recognized first before calling for a division.1155

1156

Motion to Divide the Question1157

1. The member making the motion must describe how the question is going to be1158

separated.1159

2. If someone at the meeting does not agree with the division, he or she can1160

move an amendment to suggest an alternative division.1161

3. Each part of the motion to be divided must be capable of standing on its own.1162

The division must not require any rewriting of the motion. If a motion cannot1163

logically be1164

separated into parts, this motion to divide the question cannot be used.1165

4. When a motion is divided, some parts may be approved, and some parts may1166

be defeated, since these parts stand alone.1167

5. The motion to divide a question can be made at any time during the debate.1168

6. The motion needs a second and can be amended. It is not in order when1169

another has the floor. It cannot be debated or reconsidered, and requires a1170

majority vote to pass.1171

1172

Objection1173

1. After a motion has been introduced, any member can raise an objection to the1174

CONSIDERATION of the question because it is off topic or the motion is1175

irrelevant.1176

Objections are raised against the act of making the motion, and not to start a1177

debate on what the motion is trying to call for.1178

2. The motion must be made before the debate has begun, and is in order when1179

another has the floor.1180

3. After a member has expressed his objection, the member will state his1181

reasons concisely. The mover shall be asked if he wishes to push through or to1182

withdraw his motion. If he wishes to push through, a vote will be taken by the1183

Chief Legislator if the question is to be discussed. The objection needs a majority1184

vote to be accepted or defeated.1185

1186



Point of Order1187

1. The motion must be made at the time of the suspected infraction. The motion1188

cannot be made at any other time, even if the infraction is serious.1189

2. If the error continues for motion after motion and results in actions that violate1190

1191

and mention previous instances of the same problem.1192

3. While it is important to enforce the rules of parliamentary law, members should1193

not raise points of order when the infraction is very minor. This serves only to1194

slow down the meeting and create ill will.1195

4. If it is not clear whether the rules have been broken or not, it is better to make1196

a Parliamentary Inquiry rather than rise to a point of order.1197

5. The ruling must be made by the Chief Legislator. If desired, the Chief1198

Legislator may speak briefly with members well-versed in parliamentary law, but1199

the Chief Legislator must be the one to approach the members.1200

6. The motion does not need a second, is not debatable, amendable, and cannot1201

be reconsidered. It is in order when another motion is pending and may interrupt1202

another speaker.1203

1204

Motion to Suspend the Rules1205

1. The motion does not have to list the specific rule, but it does have to provide a1206

reason for suspending the rules.1207

2. If the motion achieves passage by a two-thirds vote, the assembly can discuss1208

the new motion or business at once.1209

3. If the motion does not pass, it cannot be made again during the same meeting1210

for the same purpose or reason, unless all members agree. It can be made again1211

during the next meeting.1212

4. The motion requires a second, and cannot be debated, amended,1213

reconsidered, or made while another motion is being debated.1214

1215

Motion to Adjourn1216

1. The motion can be made in the middle of a debate. It cannot be made,1217

however, in the middle of a vote.1218

2. The Chief Legislator must announce that the meeting is adjourned. Until that1219

time, the meeting is still officially in session, even if the vote has been tallied to1220

adjourn.1221

3. The motion is out of order when another has the floor, and it requires a1222

second. It cannot be debated, amended, or reconsidered. The motion must have1223

a majority vote to pass.1224

1225

Point of Privilege1226

1. To raise a question of privilege means that a member obtains the floor while1227

business is in progress to make an urgent request. The Chief Legislator must1228

then rule on the request.1229

2. The motion is also applicable if the rights of the assembly are in danger of1230

being transgressed.1231



3. If the situation cannot be resolved informally or simply, the Chief Legislator1232

must then rule whether the matter is a question of privilege and should be1233

considered before business can be resumed. When business is once again taken1234

up, it recommences at the point where it was interrupted.1235

4. The motion can be made even when someone is speaking, but only if the1236

matter is urgent. It cannot interrupt a vote. The motion does not require a second1237

and cannot be amended, debated or reconsidered. No vote is taken, as the Chief1238

Legislator rules on the motion.1239

1240

Recess1241

1. The motion to recess is especially useful when it is necessary to take a short1242

- 1243

A recess is also helpful during an election when the tellers are busy counting the1244

ballots.1245

2. After a recess, business is taken up exactly where it was left off.1246

3. If the agenda specifies a recess, there is no need to make a motion for one. In1247

these instances, the Chief Legislator needs only to declare the recess when it is1248

reached on the agenda. It takes a two-thirds vote to postpone a scheduled1249

recess.1250

4. For the DLSU-USG LA, the mover must indicate how long he intends the1251

recess to be.1252

5. The motion requires a second, and it cannot be debated or reconsidered. It1253

can be amended and requires majority vote to pass.1254

1255

MOTIONS IN REVIEW1256

1257

Order of Precedence1258

Highest Rank Privileged Motions (in the ff. order)1259

Adjourn1260

Recess1261

Point of Privilege1262

Call for the Orders of the Day1263

1264

Incidental Motions (in any order)1265

Appeal1266

Consideration by Paragraph1267

Division of the Assembly1268

Division of the Question1269

Objection1270

Point of Order1271

Parliamentary Inquiry1272

Point of Information1273

Suspend the Rules1274

1275

Subsidiary Motions (in the ff. order)1276

Lay on the Table1277



Previous Question1278

Limit or Extend Debate1279

Postpone to a Certain Time1280

Commit or Refer1281

Amend1282

Lowest Rank Main Motions1283

1284

Additional Notes:1285

1. In order of precedence1286

2. Must be enforced on the demand of the member unless set-aside by a two-1287

thirds vote1288

3. Only an affirmative vote may be reconsidered1289

4. The motion to reconsider is debatable only if the motion to be reconsidered is1290

itself debatable.1291

5. Requires either a simple majority (with prior notice), or a two-third vote, or a1292

majority of the entire membership.1293

;1294

1295

Wherefore, be it further resolved that the Executive Secretary for AY 2010-20111296

incorporate the aforementioned amendments, upon its approval, into the LA1297

Manual AY 2010-2011;1298

1299

Wherefore, be it finally resolved that the following amendments be approved.1300

1301

1302


appendix b2 - 2009 usg constitution (ratified and with supplementary guidelines)

Documents