apic 2017 sponsorship opportunitiesac2017.site.apic.org/.../12/apic-2017-sponsorship... ·...

18 www.apic.org/ac2017

As a sponsor of APIC 2017, your company has the opportunity to support the delivery of relevant, timely, and accredited education for infection preventionists (IPs). This support can be in the form of unrestricted educational grants, advertising, sponsorships, and other marketing opportunities.

APIC 2017 expects to host more than 240 exhibitors. We want to welcome you to this large gathering of exhibitors in infection prevention and control.

We also want to help you stand out from the competition. Optimize your exposure by selecting the perfect combination of sponsorship activities that will enhance your presence and visibility at the conference. • Maximize your brand exposure

to infection preventionists from a variety of practice settings with sponsorships.

• Increase your booth traffic through targeted advertising options.

• Promote innovations in your products and services by hosting an educational symposium.

FOR MORE INFORMATION, CONTACT:

Jennifer KerhinAPIC 2017 Sponsorship Manager301-200-4616 ext. 101

[email protected]

SPONSORSHIP BENEFITSAPIC 2017 recognizes multiple levels of support; all conference advertising, sponsorships, symposia and receptions are chosen individually but may be combined to achieve the listed sponsor levels.

All sponsors are acknowledged on the APIC 2017 website and on onsite signage.

Platinum Sponsors EQUAL TO OR GREATER THAN $40,000

• Logo and hyperlink on conference website home page

• Logo listing in all pre-conference marketing and onsite signage

• Large onsite banner displaying logo• Platinum sponsor floor sticker in front

of exhibitor booth• One full-page advertisement in Exhibitor Directory

Gold Sponsors EQUAL TO OR GREATER THAN $25,000

• Logo and hyperlink on conference website • Logo listing in all pre-conference marketing and

onsite signage• Gold sponsor floor sticker in front of exhibitor booth• 1/2 page advertisement in Exhibitor Directory

Silver Sponsors EQUAL OR GREATER THAN $15,000

• Logo and hyperlink on conference website • Silver floor sticker in front on exhibitor booth• Logo listing in all pre-conference marketing

and onsite signage• 1/4 page advertisement in Exhibitor Directory

Bronze Sponsors EQUAL OR GREATER THAN $5,000

• Logo on conference website • Logo listing in all pre-conference marketing and

onsite signage• Bronze floor sticker in front on exhibitor booth

Conference Contributors LESS THAN $5,000

• Text listing on onsite signage

GOLD SPONSOR

APIC 2017 Sponsorship Opportunities

19Exhibitor and Sponsor Prospectus | APIC 44th Annual Conference

Sponsorships

Professional Development Lounge $20,000

Help develop the professional capabilities of APIC attendees.

You are a successful company with accomplished employees, and we know that you have great resources on professional development. We also believe that you would appreciate the chance to share these resources with infection preventionists. This lounge will provide you with the perfect opportunity to interact with APIC attendees and share with them your professional development resources.

Located in the exhibit hall, this lounge will be exclusively branded by your sponsorship. Your company will provide experts on professional development topics, which can be scheduled for small group practical sessions. Topics could include:• Maximizing your LinkedIn profile• Resumé building• Jobs in industry vs healthcare• Becoming a consultant• Expanding your professional network

Exclusive sponsorship benefits include:• Ability to host speakers on professional development topics

(not clinical)• One column wrap (three panels) for your custom graphics• Four floor stickers• Logo and sponsorship acknowledgement on all marketing for

this lounge

Hand Hygiene Compliance Demonstration Area $5,000

(Two sessions per sponsor; multiple sponsorships available) In the exhibit hall, a large demonstration area will be devoted to Hand Hygiene Compliance. Speakers on hand hygiene and compliance topics, hosted by the sponsor, will be scheduled for small group (25 ppl) sessions. Each speaker session will be approx. 20 minutes with 10 minutes for Q&A (sponsor will be provided with a schedule for its sessions). A hands-on demonstration area will have sinks and hand hygiene stations.

Sponsorship benefits include:• Ability to host two speakers of your choosing on hand hygiene

topics (two 30 minute sessions) • Ability to place hand hygiene products at one sink during

speaker sessions only• Ability to place your own posters and infographics during

speaker sessions only • One floor sticker• Logo and sponsorship acknowledgement on all marketing for this area

Exhibit Hall Welcome Signs $15,000

Showcase your company logo on ALL Exhibit Hall aisle and carpet signs. These 3-D aisle signs are hung from the ceiling and are highly visible throughout the Exhibit Hall. Your exhibit booth’s aisle sign will also be in your corporate color. Carpet sticker signs will be at each aisle at the front of the Exhibit Hall. Your custom graphics will appear on each aisle sign.

NEW!

NEW!


Sponsorships continued

Water Bottles $15,000

APIC provides reusable water bottles to attendees in their conference tote bag. Bottles will have the sponsor’s logo (only logo; no text) on one side of bottle. Water coolers will be set-up throughout the Convention Center.

Recharge Lounge $15,000 APIC will offer a Recharge Lounge (approx. 10 x 30) in the convention center for attendees located between the Registration lobby and the plenary sessions. Attendees can get a quick “jump start” for mobile devices, laptops, and tablets. This Lounge will be exclusively branded by your sponsorship. Sponsorship benefits include:• One column wrap (three panels for your custom graphics)• Power strips for charging devices• One large floor sticker (your custom graphics)• Logo and sponsorship acknowledgement on all marketing for this Lounge

Directional Signage $10,000 Advertise with company graphics and logos on five APIC 2017 directional signs. These signs measure 1 meter wide x 3 meters tall. Sponsors have the entire back side for their graphics, with their logo and booth # displayed on the front side with the directional information.

Popcorn Carton Advertising $7,500 (2 available – 1 each day)For the afternoon break, attendees will receive a carton of freshly popped popcorn. Your logo and custom graphics will be displayed on one side of the carton. Coupons for this popcorn can be distributed exclusively from your exhibit booth.

Hanging Banner

Outside the Exhibit Hall, there are 3 distinct locations for hanging banners with your custom graphics.

ID # LocationTotal Banner

SizeSponsor Banner

Dimensions Price

HB1Convention Center – Main Registration Lobby Direction from general session to Exhibit Hall

70’ wide x 25’ tall 20’ wide x 25’ tall $35,000

HB2 Convention Center – Exhibit Hall entrance 23’ wide x 13’ tall 23’ wide x 6’ tall $20,000

HB3Convention Center – Hallway from general session to Exhibit Hall

23’ wide x 14’ tall 23’ wide x 7’ tall $20,000


Sponsorships continued

International and New Member Reception $5,000Immediately prior to the welcome reception, APIC hosts a reception specifically for international attendees and new members. Hosting almost 400 attendees from 42 countries, the reception offers attendees a chance to network with each other in a more relaxed, and intimate atmosphere.

APIC Daily News T-shirts $5,000Display your custom graphics on the back of the t-shirts worn by the staff distributing the APIC Daily News, the daily conference newspaper. Your graphics will be seen by all attendees each morning as the staff hands out the newspaper.

Floor Stickers $4,000 each (3 available)Floor stickers lead attendees from the Exhibit Hall entrance to your booth. These stickers will feature your custom graphics along with the APIC 2017 logo. This package includes a total of six floor stickers, with an approx. size of 2’ x 2’.

Column Wraps $4,000 each Column wraps allow for three vertical panels of custom advertising graphics, with APIC 2017 header and footer. These wraps are placed in strategic locations throughout the Convention Center for maximum visibility.

“You Are Here” Locator Display Advertising $3,500 each (3 available)Located at high traffic areas throughout the Convention Center, the displays provide a quick view of the conference layout and identify locations of various services. As a sponsor, your custom graphics are on the lower display panel (approx. 3’ x 8’) and backlit to increase visibility.

Hand Sanitizing Displays at Lunch $3,000.00 each day Increase your exposure by displaying your hand sanitizers at the lunch buffet tables in the Exhibit Hall. You can place approximately 10 hand sanitizer stations in the lunch area.

Hand Sanitizing Stations $3,000.00 each (5 available)Increase your visibility by displaying your hand sanitizers, lotions and/or creams in highly visible locations in the Convention Center (outside the exhibit hall.) These stations will be displayed on all 4 days of the conference.

Aisle Bench Advertising $1,500 each (6 available)Place your advertisement behind benches in the two wide aisles in the Exhibit Hall. This advertisement is 3’ tall by 4’ wide.

SOLD

SOLD

SOLD


Print and Online AdvertisingThere are several options to utilize print advertising for your marketing message.

Exhibitor Directory & Event Guide

APIC has combined the Event Guide and Exhibitor Directory to one color, high quality reference publication distributed to each attendee. A listing of all exhibitor symposia, hospitality events, and in-booth CE education will help attendees find the exhibitor events that take place during the busy three days of the APIC Annual Conference. The directory section lists all exhibitors, their products, services, and brand names (as provided by individual exhibitors). Attendees use this expanded directory to navigate the Exhibit Hall, and also as a year-round reference guide for finding vendors.

If you want year-round visibility, this is a must-do advertising opportunity for exhibitors!

Back Cover (11” wide x 8.5” tall) $8,000

Inside Front Cover (11” wide x 8.5” tall) $6,000

2 full-page spread (1 available) (22” wide x 8.5” tall) $5,000

Inside Back Cover (11” wide x 8.5” tall) $4,000

Inside Vertical Half-Page Ad (5” wide x 8” tall) $1,500

Exhibit Hall Map $6,000

The foldable exhibit map lists all abstract poster categories and exhibitors. It will be placed in the attendees’ tote bag, along with the conference onsite program and exhibitor guide. Your custom graphics will be displayed on the back cover.

Portland Hotels Map & Transportation Schedule $6,000This foldable map lists all of the APIC hotels and their location in downtown Portland. It will also instruct attendees on how to take the morning shuttles or public transportation (light rail). Your custom graphics will be displayed on the back cover.

First-Time Attendee Tips Pocket Program $4,000This foldable pocket program highlights the “Must Do” items for first-time attendees. It will be given to each first-time attendee at registration. Your custom graphics will be displayed on the back cover.

Tote Bag Insert $3,000

Take your message directly to APIC attendees by placing your company flyer in each conference tote bag. (Only 10 available)

Hotel Room Drop $2,000 Have your literature or product sample delivered to each attendee’s hotel room. An additional hotel fee per room will apply.

NEW!

NEW!

NEW!

Portland Hotels Map & Transportation Schedule

44th Annual ConferenceWednesday-Friday, June 14-16

Portland, OregonOregon Convention Center

44th Annual ConferenceWednesday-Friday, June 14-16

Portland, OregonOregon Convention Center

Exhibit Hall Map

44th Annual ConferenceWednesday-Friday, June 14-16Portland, Oregon Oregon Convention Center

Exhibitor Directory & Event Guide

44th Annual ConferenceWednesday-Friday, June 14-16Portland, Oregon Oregon Convention Center

First TimeAttendeeTips

SOLD


There are several options to utilize additional APIC print advertising outside the conference publications. Although advertising in eNews and Education Now does NOT count towards the Annual Conference sponsorship levels, these electronic publications serve as great year-round marketing channels targeted specifically to Infection Preventionists.

The Insider $2,100 for (4) insertions(Ad insertions count towards sponsorship levels)

This specialized electronic newsletter is specific to the APIC Annual Conference and typically has a run date that bookends the conference itself. It is designed to provide highlights about the conference as they are scheduled. This e-newsletter has a circulation of 20,000 readers and is a great way to drive traffic to your exhibit booth onsite in 2017.

eNews $2,000 for (4) insertions (Ad insertions do not count towards sponsorship levels)

This electronic publication provides infection preventionists with the latest regulatory updates, news about innovative APIC programs and services, and a recap of infection prevention in the general press. eNews reaches 15,000+ APIC members and is published every Wednesday.

Education Now $2,000 for (4) insertions(Ad insertions do not count towards sponsorship levels)

This electronic newsletter features regular listings of the latest education offerings and new resources. Education Now has a circulation of 15,000+ APIC members and is published every other Monday.

All pricing includes:A static banner image hyperlinked to content of your choice and 50-word advertorial due two weeks prior to date of distribution. Please note that advertisements cannot link to a lead retrieval landing page.

Additional APIC Advertising


Conference Educational Proceedings $60,000

Drive all attendees to your booth with this sponsorship! All conference attendees receive the complete Conference Educational Proceedings—educational session slide presentations with synced audio and handouts—as part of their registration fee. They must present a coupon, printed with your company name and included in the registration bags, to your booth to pick up their access key card. Large onsite signage will point attendees to your booth for the pickup. On the Proceedings, the main menu will have a link to your company profile, with logo and hyperlinks. Post-conference, these Proceedings are also available for purchase by the entire APIC membership. Your exposure will reach all 3,000 or so attendees, as well as potentially 15,000 or so members and prospects.

Educational Sponsorships

Abstract Poster Online Gallery $20,000APIC will make available to ALL APIC members, free of charge, the online abstract poster gallery. This gallery will showcase a graphic image of each poster, as well as the complete abstract text and author profile. Search features include by speaker, title and topic. Your sponsorship includes an introductory page with your company logo and hyperlink, as well as acknowledgement of your sponsorship in all marketing of this member benefit.

Chapter Officers Workshop and Luncheon $12,000Officers from 100+ APIC chapters convene for a day of learning, networking and sharing of ideas during the Annual Conference. The more than 150 representatives include: presidents, treasurers, legislative representatives, webmasters, and secretaries. The exclusive sponsor will have their logo appear on all marketing materials and onsite signage. Your sales representatives can meet and engage with the local leaders during the luncheon.

Opening Plenary/Closing Plenary and Awards $6,000 each session Sponsor the opening or closing plenary session that fits your marketing strategy and showcase your company to ALL attendees. Your company logo will appear on all marketing materials, including the brochures, Onsite Program, and onsite signage.

Concurrent Session $2,500 each session Link a targeted educational session that fits your marketing strategy and showcases your company to approximately 300–800 attendees! Your company logo will appear on all marketing materials, including the brochures, Onsite Program, and onsite signage.

Webber Teleclass $2,500 each sessionAPIC is partnering with Webber Training to provide educational sessions at APIC 2017 to approximately 30,000 participants from around the world. This unique educational opportunity is not a live webinar, but a session with a call in number (with handouts) to access during the presentation, as well as the ability to watch the archived session online at a later date and time. APIC and Webber Training have had great attendance for these type of sessions at previous annual conferences.

SOLD


APIC 2017 Welcome Reception Sponsorship

APIC 2017 will welcome attendees with an evening reception held at the Portland Convention Center.Each sponsor receives a pre-determined number of welcome reception tickets. Please see below for exact number of tickets. This is a great benefit to the sponsor since standard exhibitor badges do not receive tickets to the welcome reception.

All sponsorships include these marketing benefits:

• Logo on all marketing of this event (website, app, onsite program)

• Significant onsite signage

Portland – Great Outdoors Adventure Game $2,000 (6 available)Help attendees become familiar with both the conference venue (Convention Center) and site (Portland)! The theme of the welcome reception, conveniently located in the Convention Center ballroom, will be the Great Outdoors of Portland. This reception activity is both a fun adventure game and networking activity. The reception ballroom signs will have photos of Oregon’s natural wonders—waterfalls (Multnomah Falls), wineries (Willamette Valley), fossil beds (Painted Hills), coast (Pacific coastline), lakes (Crater Lake) and mountains (Mt Hood). Attendees must visit all six outdoor adventure corners to get a stamp on their Portland Great Outdoors Adventure Game roadmap. Each sponsor’s logo will appear on one sign at their designated outdoor adventure and on the Roadmap. Each sponsor will receive two entrance tickets.

Event Pass $7,500At registration, all attendees receive a custom event pass with lanyard for the welcome reception. Your logo will appear on all event passes. Post-event photos will showcase your logo on these passes. Sponsor will receive four entrance tickets.

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Satellite Symposia

Satellite Symposia $23,000

Session Content

The satellite symposium can be as long or as short as you choose within the time-frame provided. You have complete control over the speaker and educational content. Satellite symposia are not part of the Annual Conference educational programming presented by APIC.

A content topic must be listed on the application. APIC allows only one content topic per time slot to maximize the attendees experience as well as help increase attendance for exhibitors.

CE Credit

Companies are responsible for making their own CE provider arrangements. APIC does not provide or approve CE credit for any exhibitor-sponsored event.

Symposia Regulations• Only APIC 2017 exhibitors are eligible to host

symposia. All marketing partners and educational contractors must be approved by APIC. APIC reserves the right to not accept a symposium topic if it is determined to be not in alignment with APIC’s vision, mission, and strategic goals.

• These symposia cannot conflict with any official APIC 2017 functions or sessions. Acceptable times are listed.

• All exhibitor marketing planned during the symposia must be approved by APIC. This includes, but is not limited to, invitations, announcements, and mailers.

• Space is assigned on a first-come, first-served basis. Space will NOT be assigned or held without a complete registration form and full payment.

• Joint ventures or combined exhibitor events are allowed; however, one company name must be listed as the event host. This company must be an APIC 2017 exhibitor.

• Educational symposia are separate from hospitality events. Social elements, including a band, DJ, etc. are not suitable for educational symposia. APIC will do its best to separate the hospitality events from educational symposia to ensure an appropriate atmosphere.

Reach infection prevention and control professionals with events in your own style and format!

Dates/TimeEducational events can be held within these time frames. Final times are chosen by the host. Symposia do not need to start at the designated time—but they must finish by the designated end time.

Tuesday, June 13 12 p.m.–2 p.m.

Wednesday June 14 5–7:45 a.m. or 6–10 p.m.

Thursday, June 15 6:30–8:15 a.m. or 6–10 p.m.

Friday, June 16 5–7:45 a.m.

NEW


Pricing includes• Marketing

• Pre-registration list of conference attendees (mailing address only)

• One email to all APIC attendees with details on your symposium

• Listing of symposium title, faculty, location, and sponsoring company with 150 word description in Exhibitor Events Guide

• Listing of symposium title, faculty, location, and sponsoring company with 150 word description on APIC 2017 website

• Convention Center room rental• Room rental• Podium

• Audio Visual • Speaker microphone/wireless lavalier• Projector screen• Audio mixer• Desktop computer and laptop• A/V tech before/during presentation

• Registration• 6’ desk with 2 chairs outside of

meeting room• Lead Retrieval equipment for

meeting time

APIC provides a listing in the program planner; attendees can choose this event on their itinerary plan. APIC will provide the attendee counts per event to assist exhibitor symposia hosts with their event planning. This is NOT an absolute count as no tickets are required for these symposia. Unless walk-ins are prohibited, registration counts often change according to attendees’ onsite decision-making. Companies should view these attendee counts as helpful tools and not absolutes.

This fee DOES NOT include:• Catering costs• A/V - Captured content• Education content

• Accreditation or approvership• Faculty management, fees/

honorarium, travel• Presentation materials/hand-outs

A complete service kit will be available upon completion of signed registration form and payment in full.

Symposium Add-On Pricing for Industry Perspectives Inclusion

Industry Perspectives is an online platform that supports the enhancement of professional competency in infection prevention with easy access to industry content. By publishing your content on Industry Perspectives, and aligning your company with the APIC brand, you will demonstrate a commitment to bringing expanded infection prevention and control knowledge to the APIC audience.

Choose one or all:

Pre-Symposium Market Exposure—List Symposia Session on Industry Perspectives $350

Sponsor has the opportunity to list its satellite symposium on Industry Perspectives under the Calendar of Events tab. They can provide a URL link to their company’s website or landing page created for the symposium. This will provide exposure to the sponsor on the run up to the annual conference. Sponsor is responsible for providing Session title, presenter name(s), a brief session description and also can include booth # if available. Event will be listed from the time that complete information is provided through the event occurring.

Post-Symposium Market Exposure—Upload Session Slide Deck on Industry Perspectives $1,500

Sponsor has the opportunity to extend its exposure and post the session PPT/PDF static slides at the conclusion of the conference for 60 days upon receipt and upload of slides. CEUs will not be supported for this. APIC will drive traffic to Industry Perspectives through periodic messages to membership.

Post-Symposium Market Exposure—Upload Symposium Video on Industry Perspectives $2,000

Sponsor has the opportunity to record their live symposium session, extending the shelf life of the program, and upload the video on Industry Perspectives for 60-days upon receipt and upload of video. APIC will drive traffic to Industry Perspectives through periodic messages to membership. Sponsor is responsible for contracting with videographer at its expense. Our suggested video company is the conference AV Company, Projection.

NEW!


Hospitality Events

Hospitality Events $6,000Hospitality events are strictly social activities and may NOT contain product demonstrations, scientific presentations, or educational programs.

Hospitality events can be held during these times:

Dates/Time Wednesday June 14 6–10 p.m.Thursday, June 15 6–10 p.m.

All APIC 2017 hospitality events will be held at the headquarters hotel, Hilton Portland & Executive Tower.

Pricing includes:

• Marketing

• Pre-registration list of conference attendees (mailing address only)

• Listing of hospitality event, location and sponsoring company in Exhibitor Events Guide

• One email to all APIC attendees with details on your hospitality event

• Hotel room rental

APIC provides a listing in the program planner; attendees can choose this event on their itinerary plan. APIC will provide the attendee counts per event to assist exhibitor symposia hosts with their event planning. This is NOT an absolute count as no tickets are required for these symposia. Unless walk-ins are prohibited, registration counts often change according to attendees’ onsite decision-making. Companies should view these attendee counts as helpful tools and not absolutes.


Other Meetings

Focus Groups $5,000 eachReach out to APIC attendees for research focus groups. Attendees are rich sources of knowledge and ideas for your product marketing and development.

Dates/TimeWednesday June 14 5–7:45 a.m. or 11 a.m.–12:30 p.m. Thursday, June 15 6–8:45 a.m. or 11 a.m.–12:30 p.m. Friday, June 16 5–7:45 a.m. or 11 a.m.–12:30 p.m.

You will receive:• Pre-registration list of conference attendees (mailing address only)

• One customized email to all APIC attendees detailing your focus group with company hyperlink to dedicated website.

• Hotel room rental

Small Meeting Rooms $500 per 4-hour periodYou can rent meeting room space for your private meetings with attendees, clients and/or internal sales representatives.

Dates/TimeWednesday June 14 8 am–12 pm OR 1–5 pmThursday, June 15 8 am–12 pm OR 1–5 pmFriday, June 16 8 am–12 pm OR 1–5 pm

Room rental specifics:• Room rental is for a four hour period.

• This room rental fee does NOT include any AV or catering.

• Room has a maximum of 25 ppl.

Quote?

Please note that focus groups do not count towards the sponsorship levels if Strategic Partner activation credits are used.


STEP 1: Company Information

Company:

Contact (name):

Street Address:

City: State: Zip:

Phone: Fax:

Email:

STEP 2: Sponsorship Selection

Sponsorship Name Price $





STEP 3: Logo Recognition on SignageI agree to submit my company logo to the sponsorship manager ([email protected]) via email within one business week of signing the sponsorship agreement. If my company logo changes at any point, I will notify the sponsorship manager immediately and send the new logo. Due to production time of certain items, if a logo change occurs, it is not guaranteed that the item can be printed with the new logo. Please check with the sponsorship manager for individual items’ production times.

STEP 4: Payment ScheduleFull payment is due with this signed agreement. If this payment has not been received within four weeks, the sponsorship item may be released and this Sponsorship Application form will be declared null and void so that the item may be reassigned.

Payment Method p Check for $ enclosed, check number (Make check payable to: APIC) OR

p Please charge $ p Visa p MasterCard p American Express

Card # Exp. Date /

Cardholder’s Name:

Authorized Signature:

STEP 5: AuthorizationBy signing this Agreement, I agree that I have read the above guidelines, and agree to abide by the terms and conditions set forth. A Sponsorship Application must be signed in order to confirm sponsorship of item.

AUTHORIZED SIGNATURE

DATE TITLE

Cancellation PolicyNo refunds due to sponsorship cancellation will be granted. Sponsor will be obligated to pay any outstanding balance due on sponsorship as outlined in the sponsor application/contract.

Total $

Return Application to:

APIC 2017 Sponsorship ManagerFAX TO: 888-908-2732

MAIL TO: PO Box 600 White Marsh, MD 21162

EMAIL: APICsponsorships@ sponsorshipboost.com

PHONE: 301-200-4616

Sponsorship Level The total sponsorship contribution qualifies my company for:

p PLATINUM

p GOLD

p SILVER

p BRONZE

* Exhibitor Symposia fees will count towards recognition level and will be added by show management.

Sponsorship Contract


STEP 1: Event Typep Satellite Symposium $23,000 p Hospitality Event $6,000p Focus Group $5,000 p Meeting Room $500 per 4 hours

STEP 2: Estimated Attendance p 10–25 p 25–50 p 50–100 p 100–300 p >300

STEP 3: Day/Time (please select only one)SYMPOSIUM Tuesday, June 13 p 12–2 p.m.

Wednesday, June 14 p 5–7:45 a.m. p 6–10 p.m. Thursday, June 15 p 6:30-8:15 a.m. p 6–10 p.m. Friday, June 16 p 5–7:45 a.m.

HOSPITALITY EVENT Wednesday, June 14 p 6–10 p.m Thursday, June 15 p 6–10 p.m.

FOCUS GROUP Wednesday, June 14 p 5–7:45 a.m. or p 11 a.m.–12:30 p.m. Thursday, June 15 p 6–8:45 a.m. or p 11 a.m.–12:30 p.m. Friday, June 16 p 5–7:45 a.m. or p 11 a.m.–12:30 p.m.

MEETING ROOM Wednesday, June 14 p 8 a.m.–12 p.m. or p 1–5 p.m.Thursday, June 15 p 8 a.m.–12 p.m. or p 1–5 p.m.

Friday, June 16 p 8 a.m.–12 p.m. or p 1–5 p.m.

STEP 4: Content Topic

Contact Information

Company:

Contact (name):

Street Address:

City: State: Zip:

Phone: Fax:

Email:

Fine PrintPayment in full is required with application submittal. Space will not be assigned or held until full payment has been received. Bookings are final at the time of confirmation by show management. Space is assigned based on room set arrangements and estimated attendance. If estimated attendance decreases after booking, vendor may be given a different room than initially assigned. If estimated attendance increases, show management will in good faith try to reassign to a larger space. Session title, topic and speakers must be submitted to Symposia Manager at [email protected] by no later than April 14, 2017. Vendors shall not promote, advertise, or represent any Symposia as an APIC event or as sponsored, supported, or endorsed by APIC, nor allow the appearance as such. Any promotional materials used in advertising the session must be sent to APIC by April 14, 2017. for approval for compliance with this covenant. Approval of materials by APIC shall in no way be construed as endorsement or approval of the substance of such materials or of the session. Vendor shall not require attendance at multiple sessions in order for the attendee to receive a complimentary item of value. Companies are responsible for marketing their sessions. Contact names will be provided when confirmation/payment is sent. Vendor hereby agrees to indemnify and hold APIC, convention center and the host hotel harmless for any and all claims, expenses, costs (including without limitation, reasonable attorney’s fees), and liabilities of any nature associated with or resulting from the Symposium, or from any acts or omission of Vendor, its employees, or agents.

Cancellation PolicyIf the event is cancelled on or before March 3, 2017, a 50% refund will be issued. No refund of any kind will be issued for any event cancelled after March 3, 2017. Fees are final at the time of confirmation by show management.

CONTACT SIGNATURE DATE TITLE

STEP 5: Payment Informationp Check for $ enclosed, check number (Make check payable to: APIC) OR

p Please charge $ p Visa p MasterCard p American Express

Card # Exp. Date /

Cardholder’s Name:

Authorized Signature:

Return Application to:

APIC 2017 Sponsorship ManagerFAX TO: 888-908-2732

MAIL TO: PO Box 600White Marsh, MD 21162

EMAIL: [email protected]

PHONE: 301-200-4616

Event Contract

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