apc retreat. academic programs committee philosophy the academic programs committee (apc) will carry...
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APC Retreat
Academic Programs Committee Philosophy• The Academic Programs Committee (APC) will carry out its responsibility consistent
with the University of South Florida Sarasota-Manatee (USFSM) and its functions.
o SACSCOC 3.4.1: The institution demonstrates that each educational program for which academic credit is awarded is approved by the faculty (and the administration).
o 3.4.5: The institution publishes academic policies that adhere to principles of good educational practice. These policies are disseminated to students, faculty, and other interested parties through publications that accurately represent the programs and services of the institution.
• In meeting this responsibility, APC members do not view themselves as representatives of a college but rather as individuals concerned with the programs of USFSM. o Previewer Role and Ambassador Role
• As USFSM seeks to meet the needs of undergraduate and graduate students as well as the local communities, to promote scholarship and research, and to be responsive to social and academic change, the APC will evaluate curriculum proposals by their potential for contributing to academic and community goals and needs.
• The APC will also be mindful of the USFSM obligation to provide a sound undergraduate education for students and provide these students the core requirements to pursue further academic and professional goals.
• The APC will also be charged with representing graduate programs and to assure graduate students receive the preparation needed to enter their professional field.
Types of Proposals
September Meeting October Meeting November Meeting December Meeting1 Hardcopy proposals due to C322
& electronic copies emailed to Support Staff
WednesdayAugust 26, 2015
FridaySeptember 18, 2015
FridayOctober 16, 2015
FridayNovember 13, 2015
2 Proposals reviewed by APC Support Staff, Registrar, Advising, Assessment Coordinator and Chair
TuesdaySeptember 1, 2015
FridaySeptember 25, 2015
ThursdayOctober 22, 2015
WednesdayNovember 18, 2015
3 APC Support Staff submits document to Preview Team by email. --- Preview Team begins review of document with initiator/author
ThursdaySeptember 3, 2015
ThursdayOctober 1, 2015
ThursdayOctober 29, 2015
FridayNovember 20, 2015
4 Preview period ends - final documents, proposal statuses, and guest requests sent to Support Staff
ThursdaySeptember 17, 2015
Thursday October 15, 2015
ThursdayNovember 12, 2015
WednesdayDecember 9, 2015
5 APC Support Staff and Chair meet to finalize agenda.
FridaySeptember 18, 2015
FridayOctober 16, 2015
FridayNovember 13, 2015
FridayDecember 11, 2015
6 APC MeetingLocation: Campus Board Room,C 306
TuesdaySeptember 22, 2015
10 A.M. to Noon
TuesdayOctober 20, 201510 A.M. to Noon
TuesdayNovember 17, 2015
10 A.M. to Noon
TuesdayDecember 15, 2015
10 A.M. to Noon
Fall 2015 Academic Program Committee (APC) Deadline Dates
Proposals Effective for the 2016-2017 Catalog
When faculty members submit an item for review by the APC; they first must:
1. Complete background steps: check to ensure course does not already exist in USF Course Inventory, look at SCNS for course numbers, consider curriculum ladder impact
2. Complete all appropriate forms (cover memorandum, access database, syllabi, change form, curriculum ladders, etc.)
3. Submit all documents to their college faculty (if applicable) and the college dean for review
4. Submit hard copy and email copy of proposal and all necessary forms to APC Support Staff
September Meeting October Meeting November Meeting December Meeting1 Hardcopy proposals due to C322 &
electronic copies emailed to Support Staff
WednesdayAugust 26, 2015
FridaySeptember 18, 2015
FridayOctober 16, 2015
FridayNovember 13, 2015
Prior to submitting proposals to APC they are reviewed by:
• Appropriate College Dean/Faculty• Academic Affairs (Sarah Fayard and Christine Rock)• APC Chair (Richie Reich)• Records & Registration (Lynn Lynch)• Student Services/Advising (Advisors)• Assessment (Laura Hoffman)• College Schedulers (Elyse Broemel, Amanda Kulaw, Peggy
Ragan, Darryl Waddy)
During your review, these are your resources.
2 Proposals reviewed by APC Support Staff, Registrar, Advising, Assessment Coordinator and Chair
TuesdaySeptember 1, 2015
FridaySeptember 25, 2015
ThursdayOctober 22, 2015
WednesdayNovember 18, 2015
At this meeting we will:• Review USFSM new proposals• Complete recommended/required changes form• Assign proposal to preview teams who are not in the same
college as the proposed programs or course (when possible)• Review USF Tampa and USF St. Petersburg proposals
submitted for 30-day review
2 Proposals reviewed by APC Support Staff, Registrar, Advising, Assessment Coordinator and Chair
TuesdaySeptember 1, 2015
FridaySeptember 25, 2015
ThursdayOctober 22, 2015
WednesdayNovember 18, 2015
The APC Preview Teams
are:
Preview Teams Carol Vance & Katerina Berezina
Christine Ruva & Cihan Cobanoglu
Stephen Rushton & Kenneth Caswell
Dina Osborn & Jean Kabongo
What you will always receive via email: • Cover memorandum with signatures• PDF of the Access database proposal (which you can also log
into Access to edit)
Additional items you may receive when appropriate: • Syllabi of proposed courses (in Word for tracking changes)• Change form (in Word for tracking changes)• New Code Request Form• New Degree Pre-Proposal • Curriculum Ladders• Reference documents and resource contacts to assist in
review • Support Staff Review Recommendations
* You may request paper copies but should allow two days for delivery.
3 APC Support Staff submits document to Preview Team by email. --- Preview Team begins review of document with initiator/author
ThursdaySeptember 3, 2015
ThursdayOctober 1, 2015
ThursdayOctober 29, 2015
FridayNovember 20, 2015
Preview Period • Support Staff:
o Separate emails will be sent for each proposal o Sends emails to preview teams and proposer
• Previewers:o Should review the proposals independentlyo Communicate with your preview team membero One member will summarize the comments and take lead on
contacting the proposer (cc: Sarah Fayard and Christine Rock)o Will work with proposer & Christine to implement edits
(Preview use track changes; Faculty updates; Christine assists) o Can utilize the support staff who are already familiar with the
proposals (their contact information will be included in the proposal emails & is listed on the APC website)
• Christine works with previewer and proposer to ensure all changes have been made within the Access Database and on forms.
• Previewers notify Christine of any guests to be invited to the APC meeting (For new academic degrees and pre-proposals, it is strongly recommended to invite proposer.)
• Previewers notify Christine of the status of the proposal (discussion agenda or consent agenda)
Discussion Agenda Consent Agenda*New academic degree programs *Items not requiring *Academic degree pre-proposals discussion at the preview *New minors, concentrations, certificates team’s discretion*Other items at preview team’s discretion
4 Preview period ends - final documents, proposal statuses, and guest requests sent to Support Staff
ThursdaySeptember 17, 2015
Thursday October 15, 2015
ThursdayNovember 12, 2015
WednesdayDecember 9, 2015
• APC members review all documents prior to the meeting for both the discussion and consent agenda
* Example *
At the APC Meeting
• Preview teams will present a brief overview of the proposals they reviewed.
• APC Action Approval: Proposal passes with a majority vote Disapproval: Proposals fails to win a simple majority vote
o Proposal returned to Dean & proposer with reasoning Deferral: APC simple majority vote to defer the proposal
o APC outlines steps necessary to resubmit proposal for reconsideration
o Proposal returned to Dean & initiator
6 APC MeetingLocation: Campus Board Room,C 306
TuesdaySeptember 22, 2015
10 A.M. to Noon
TuesdayOctober 20, 201510 A.M. to Noon
TuesdayNovember 17, 2015
10 A.M. to Noon
TuesdayDecember 15, 2015
10 A.M. to Noon
Core Curriculum Committee
USF Tampa and USF St. Pete
Curriculum Changes
• Undergraduate review • Graduate review• Ownership is everything
o Pre-requisiteso Credit hours
VS.
Things to Considero Curriculum ladder o Prerequisiteso Ability to finish degree in 120 hours / time to degree o How does the change affect other degrees,
certificates, concentrations, colleges, etc.o Are student learning outcomes stated clearly? Are
they measurable? o How will this affect current and future students?o Is this change sustainable? o Is this change necessary?
Decisions within an organization are never independent of one
another.
COMMUNICATE
APC must foster a culture of sharing valuable information.
CollegesCollege of Arts & Sciences
College of BusinessCollege of Education
College of Hospitality & Tourism Leadership