580i09/1

MARLOW SEA CADETSTRUSTEES ANNUAL REPORT OH ACTIVITIES FOR YEAR ENDED 3I MAR 09

Charity number:300299

Unit address:Marlow Sea CadetsTrinity CourtWethered RoadMARLOWSL7 3TZ

Address for correspondence :

3 Romsey WayAbbey ParkHIGH WYCOMBEHP11 1QP

Unit Management Team members (the charity trustees) at the date of the report:Mr Richard Royall*Mr Robert Savidge*Mr Nicholas JonesMr Graham Cooper*Mrs Carol RhodesMrs Debra LeevesMr Phillip Moore

ChairmanTreasurerCommanding Officer

Note: Those trustees marked with an asterisk above are additionally trustees of the Marlow SeaCadet Unit buildings.

Names of any other percons who were charity trustees in the financialyear preceding thisreport:None

Nature and date of the Unifs constitution {governing document):Governed by the Sea Cadet Regulations (2008 Edition)

The method{s} adopted for recruiting new trustees and how trustees are elected orotherwise appointed (and by whom| in accqrdance with the Unit's constitution:Unit Management Committee (UMC) members are elected annually at the Annual General Meeting(AGM). UMC members are elected from the membership of the Sea Cadet Unit which is drawnloosely as being those with an interest in the unit. In the event of a vacancy arising during the year

{known as a casual vacancy), the UMC have the power to appoint a new UMC member. The UMCmember appointed will serve until the date of the next AGM, afier which the post will be filled byelection.

The Unifs charitable purpose(s| as set out in its sonstitution:To help young people towards responsible adulthood by encouraging valuable personal attributesand high standards of conduct, using a nautical theme based on the customs of the Royal Navy.

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The Unifs main activities and achievements for the financial year:In 2008/09, the Unit was recognised through the award of a pennant by Sea Cadet Headquarters.This highlights the Unit as one of the top three in Oxfordshire and Buckinghamshire and takesaccount of all aspects of Unit management from training to health and safety.

We also continued to build our strong relations with our affiliated ship, HMS ARK ROYAL, withcadets from the Unit sailing on board in February and members of the ship's company attendingthe St George's Night Mess Dinner in April.

lmprovements to the infrastructure of the Unit have also continued with work on the toilets(including a disabled toilet) finalised at the start of the financial year. We have also lined the guttersto the building, which were leaking in places and could have otherwise caused serious damage tothe main deck. Finally we have continued work to fit out the former garage as a marine workshop.It is our aim that this major project be finished in the 2009/10 financial year.

Public benefit:The UMC continue to give due regard to the public benefit provided by the Unit in relation to thecharitable purpose of the Sea Cadet movement as set out in the activities and achievements asoutlined above. The aim is to promote the development of young people in achieving their physical,intellectualand social potentialas individuals and responsible citizens in a safe environment. Inorder to achieve this, the Unit takes young people from all backgrounds, including where possiblethose with disabilities and develops their skills and abilities by:

r Regular and structured activities with a nauticaltheme;o Allowing young people to take part in activities connected with the wider Sea Cadet

movement such as seaborne activities, events and competitions at district, area and nationallevels; and

r Availability of formal educational achievements whilst taking courses to earn badges andpromotions.

Contributions are kept low in orderto ensure allthose who wish to take part in the activities of theUnit may do so.

Reseryes policy:The charity trustees' policy aims to maintain unrestricted reserves at a level equating to 3 months'revenue payments in order to safeguard the Unit's ongoing activities from any unexpectedfluctuations in income.

Unrestricted year-end reserves amounted to €704.43 equalto 1 month's on that basis. Thetrustees aim to increase these unrestricted funds to 3 months' revenue payments throughincreased utilisation of the hall in 2009/10.

Designated funds:The Unit holds [3,500 in designated funds for future projects to be carried out in 2009/10 ascurrently planned.

Signed as authorised by the Unit Management Gommittee:

N M Jones, Commanding Officer

R J Royall, Chairman

Date: 12 Feb 10

Note: The independent examination report on the Statement of Account is attached.

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482rAGM/09

13 Sep 09

See Distribution

TS APOLLO. WETHERED ROAD. MARLOW AT 1930 ON 13 OCT 09

Item Lead

1. Apologies for absence Chairman

2. Opening address Chairman

3. Adoption of the minutes of the last Annual General Meeting Chairman

4. Matters arising from the minutes of the last Annual General Meeting Chairman

5. Report from the Chairman Chairman

6. Report from the Commanding Officer Commanding Officer

7. Presentation of Unit Accounts Treasurer

8. Adoption of Unit Accounts Chairman

L Resignation of all Unit Management Commifiee members andelections/re-elections of those nominated

President

10. Any other business Chairman

Hll Klf]t-/l n, / r\,\-, I 11r'\-,\.^ .lt I

li RJ ROYALLt/ Unit Chairman. Marlow Sea Cadets

Tel: (01494) 439763Email: richard@rrovall.co. u k

Distribution:

Members of the Unit Management CommitteeParents of cadets at the UnitSouthern Area Business and Management DirectorDistrict Officer, Oxon Bucks District

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482lAGM/09/1

9 Feb 10

See Distribution

MTNUTES FOR A$NUAL GENERAL nrEETrr.rG OF MAnLOW SEA CADETS ON 13 OCT 09

ACTIONITEM 1 . APOLOGIES FOR ABSENCH

ITEM2*OPENINGADDRESS

1. Richard Royall welcomed everyone and thanked them for attending the AnnualGeneral Meeting. He extended particular welcome to lvor Riddell, the SouthernArea Chairman.

ITEM 3 - ADOPTION OF THE MINUTES OF THE LAST AI'INUAL GENERALtIfiEETING

2, No corrections were proposed to the minutes of the AnnualGeneral Meetingheld on 16 Sep 08.

3. Bob Savidge proposed and Phillip Moore seconded their adoption.

4. They were adopted unanimously by those present.

ITETUI4 - MATTERS ARISING FROM THE MINUTES OF THE LAST ANNUALGENERAL MEETING

5. The one matter arising from the last Annual General Meeting was the proposedcreation of a Parents and Supporters Association. lt was not possible tocomplete this action due to lack of interest from parents of cadets.

ITEM 5 - REPORT FROM THE CHAIRMAN

6. Richard Royall presented a written report (attached).

ITEM 6 - REPORT FROM THE COMMAI'IDING OFFICER

7. S Lt Nick Jones presented a written report (attached).

Preseni Mr R RoyallMr R SavidgeS Lt (SCC) N Jones RNRMr lRiddellMr P MooreMr J HallMrs J Hall

ChairmanTreasurerCommanding OfficerSouthern Area Chairman

Apologies Cllr D Anson MBELt Cdr (SCC) P Piercy RNRMr G CooperMrs D LeevesMrs C Rhodes

PresidentDO Oxon Bucks

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8. lt was noted that the Unit had once again continued its links with the other cadetforces through the training of a tri-service guard for the Remembrance Parade.

ITEM 7. PRESENTATION OF THE UHIT ACCOUNTS

9. Bob Savidge presented a written report and the Unit accounts (attached).

10. lt was noted that, for the first time in a number of years, the accounts wouldrequire independent examination as our annual income was greater than810.000.

11. Bob stressed his desire to get the Unit band up and running again followingsignificant investment in instruments. He highlighted the possibility of this beingled by one of the two new Adult Volunteers, Cls Anthony Meade and JoshPunyer.

12. He also noted that he was still awaiting payment of a f4,000 grant from SeaCadet Headquarters for works to the electrical wiring and painting of theworkshop. lvor Riddell promised to enquire further.

13. The possibility of applying for a grant from Awards for All was raised butprevious attempts have failed because Marlow is deemed as an affluentcommunity. Phillip Moore pointed out that our catehment area includes LaneEnd, one of the least affluent areas in the local area.

ITEM 8 - ADOPTION OF THE UNIT ACCOUNTS

14. Phillip Moore proposed and Richard Royall seconded their adoption.

15. They were adopted unanimously by those present.

ITEM 9. ELECTION OF THE UNIT MANAGEMENT COITTMITTEE

16. All members of the Unit Management Committee present volunteered to standfor re-election for 2009110. There were no new nominations.

17. S Lt Nick Jones proposed and James Hall seconded their election.

18. Allthose standing were elected unanimously. Elected to the Unit ManagementCommittee were:

a. Richard Royallb. Bob Savidgec. Phillip Moore

ITEM 1O - ANY OTilER BUSINE$S

19. Richard Royall reminded allthose present about the upcoming skittles eveningon 21 Nov 09.

20. The possibilily of applying for grants from the Gannett Foundation was raisedbut discounted based on the fact that they had not replied or acknowledged ourprevious application despite reminders.

21. lvor Riddell thanked all the members of the Unit Management Team for theirhard work and expressed the recognition of Area Office. He particularly

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ACTION

ACTIONcommented on the vgry good.Unit websitg ( ), afantastic resource, often overlooked at othe'ffiits. Finally he offered his helpand advim to the Unit Management Team wherever reqrjired in the future.a l^

ftlfu$4 a,\-.\r-.tlt!

li R J RoyALL' Unit Chairman, Marlow Sea Cadets

Tel: (01494) 43976sEmail: richard@rrovall.co. uk

Distribution:

Members of the Unit Management TeamSouthern Area Business Minagement DirectorSouthern Area ChairmanDistric{ Officer, Oxon Bucks

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MARLOW SEA CADETS

Annual General Meeting - 13 October 2009

Chairman's Report

2009 has be;1 anolher positive year for Marlow sea cadets, with increasing cadetnumbers and latterly adult supervision.

our unit Assessment in February was well received, given the age profile of thecadets, and provided guidelines iorirtur. i";;;;i;s. (A key date for all concernedis our Royal Naval paraae _ 9 March 2010.)

The cadet christmas Dinner - prepared and served by.tle uMC - was a grear success,as was the st' George's Mess Dinner, the guests at wirich i".ruora'Cffi captainTony Radcliffand captain John clink tr$rs at[novurl and other senior officers.

congratulations to Leading cadet Murray in achieving Lord Lieutenant,s cadet forBuckinghamshire and latterly to our.longstanding committee Member and rrustee,Graham cooper, on being awarded the iord rieritenant,s certificate.

cadet activities prosper and are well reported and photographed on our website.They include a diversity of activities much uppr"riliro by our cadets such as threenights operational trip on Ark Royal, ,ur".r, in the southern Area Regatta and theJuniors Giant Sleepover.

Marlow unit hosted a safeguardin_g training session attended by 41managementcommittee members, including 6 from o*iinii. negistration io the newVetting andBarring Scheme is now a priority.

I am pleased to welcome three new young members of staff, who are in the process ofjoining us' This will give some reliif to frick, crtr"" *a Jody who have workedtirelessly' with staffing levels improved we ilre in a better position to increase cadetrecruitment' Again a special thanl you to Nick for his outstanding commitment toMarlow Sea Cadets and his support of the UMC.

our lack of financial stability remains an issue and Bob, our other tireless worker,will report on this' There is no easy solution in generating future income streamsnecessary to fund not only the day io day runnid;;; but also the capital prqects.Fund raising by any means remains the tJMC,s tip p.i.itv.

I would like to tfnk everybody involved-in hetping and supporting Marrow sea,\ Cadets and look forward to a.!rowing,,2010.{rt r/t t\N"i/.tD-7 e/\-.\-\

I Richard Royall

ll Chairman - Marlow Sea Cadets 13 October 2009

ffiMarlow Sea Cadet UnitCommanding OfficerFlat 39, Sovereign CourtTotteridge AvenueHIGH WYCOMBEHP13 6XL

Telephone: 01494 523331Mobile: 07952 922836Email: marlowscc@gooqlemail. com

Our reference: 505fi lAil 1

13 Oct 09

ANNUAL GENERAL MEETING 2OO9 - COMMANDING OFFICER'S REPORT

Since the last Annual General Meeting in Sep 09, the Unit has undergone a number of changes,the largest of which has been the rapid expansion of the instructional staff from three members ofstaff attending regularly to six (paperwork pending). The new members of staff are as follows:

. Laura Maudlin, a former Petty Officer from Henley Unit;o Joshua Punyer, a former cadet from High Wycombe Unit; ando Anthony Meade, another former cadet from High Wycombe Unit.

The addition of these new instructors will hopefully allow the workload at the Unit to be spreadmore evenly. In order to facilitate this, the Unit staff was reorganised at the start of September withPetty Officer Chlo6 White becoming the First Lieutenant (second in command of the Unit) andLaura Maudlin taking on the role of Training Officer.

A major goal for the next twelve months is for these new staff to receive the training required toundertake their new roles self-sufficiently in addition to their induction training, which will hopefullysee thern allbecome at least Acting Petty Officers overthis period.

Unfortunately this increase in the staff was almost immediately preceded by a reduction in thenumbers of cadets. I believe that this was due to the key risk highlighted in my report last year, i.e.that we would not have enough members of staff to provide interesting training to all of our cadets.Overall our cadet numbers have faflen from tB (12 seniors and 6 juniors) to 14 (8 seniors and 6juniors) witfra reduction, at the same time, in the proportion of parade nights that these cadetsattend (particularly apparent on Tuesday evenings).

A key goal for the next twelve months will be to attempt to recruit more cadets and to ensure thatthose cadets we do recruit are retained and attend regularly. This will hopefully be achievedthrough presentations at local schools which I am in the process of organising at the moment.

Even with this reduction in cadet nurnbers, the Unit's efficiency was recognised for 2009 with theaward of a pennant. This highlights the Unit as one of the top three in Oxfordshire andBuckinghamshire and takes account of all aspects of Unit management from training to health andsafety.

Over the last year we have also continued to build on our excellent affiliation with HMS ARKROYAL, with cadets from the Unit sailing on board the ship from Portsmouth to Liverpool and theships captain, Captain John Clink OBE RN, attending our St George's Night Mess Dlnner in Aprit.The passage at sea was the third time in recent years that we have sailed on board HMS ARKROYAL and hopefully we can continue to work closely with the ship's company on board as thisaffiliation is the feature that, above all else, sets us apart from other local youth organisations.

The Unit has also continued to build links with other organisations in the town most notably whenfifteen personnel helped to staffthe Marlow International Regatta in June. This was an excellentday for all involved and led to a donation of f435 from the Regatta Organising Committee. We alsoparticipated in the Armed Forces Day Parade when it was run for the first time in June and werethe only Cadet Force in the town to do so!

Finally, this year has seen the Unit start entering District and Area competitions again (following ayear without any entries at all in 2008). The highlight of these was the Area Regatta when the Unitrepresented Oxon Bucks District in the Pulling Boat Handling Competition. The cadets were notplaced but should be very proud of their high standards against excellent competition.

As we enter a particularly busy period of the year, with the District Trafalgar Parade next weekendand Marlow's Remembrance Parade less than a month away I am hopeful for the continueddedication of our $mall group of cadets and the support of their parents both in encouraging themto get involved in the many activities that the Corps offers and through the provision of transport toand from these events.

0/#<N M JonesSub Lieutenant

Treasurer's Report 2008/9

This year we have finalised the replacement to the Toilets. including the Disabled Toilet required bythe WDC Access Oflicer. These upgrades and a new cleaning contract have been rvell received bythe organisations that rent the facili6,- This bodes well as our goal is to maximise our rental income"

We have resolved all of the issues with Thames Water, which arose due to a major leak in thetoilets. The expenditure on the main services is indicative of the ongoing charges. However the-v donot reflect the price increases that can be expected due to the rising costs of fuel and gas or the

charges for the cleaner environment.

It is to be noted that we have now paid the 2007 insurance to HQ. The cost of insurance is a majordrain on funds and it is hopeful that HQ can at least secure funding from the MOD (Narry) to coverthese costs.

Sadly we still have no inccme from our band, as we have not been able to recruit a bandmaster. Wewere relying on the band to increase our income to support the Cadet activities" We are still lookingfor someone to fill this post, since the Cadets really miss this aspect of the unit.

The day-to-day costs of running the operation exceed f 10,000 pa- Our difficulty is that until themain buildings and grounds are brought up to a higher standard it is difficult to entice orgamsations

to rent the facilities. We still have a considerable challenge to get more regular hirers. Our sellingpoints to date being the investment of over frAA,}A$ in the last 2 years on new toilets, gutters and

decoration, which should help.

Our main problem of fund raising remains in that we have significant difficulty in funding the day-to- day operation and the cadet activities. The me{or problem is that most organisations only wantto fund capital projects. We are desperately short of UMC members and urgently need to recruittwo new rnembers to lead our frmdraising activities to support the Cadet activities and operationalcosts as well as funding capital proJects

We were, however, lucky to have secured a grant from HQ of f4000 to refit the Marine Workshopand Bosun's Store, however, this does not cover the elecffical costs estimated at f2,500/3000, also amagnificent donation of f5,200 f?omthe Marlow Masonic Lodge was used intotal to fund thelining of our concrete gutters, which were leaking and in places allowing water to seriously ingress

into the main deck"

We have two new projects that need urgently addressing; flrsfly the roof refurbishment of the mainbuilding quoted as costing f7,500 plus VAT and the resurfacing of the Parade Ground, Car Parkand areas surrounding our buildings for which we are getting quotes.

The two remaining significant arem in need af total refurbishment are the boat shed and the smailgarage. To support the Cadet activities we have applied for a grant to buy one of the newly designedfibreglass pulling boafs and fiailer costing f2,500. This boat will need an extension to tlte boat shed

should we be successful.

Of the *"4,2OA we haye at the end of the year $2,000 was donated for the completion of fhe

Workshop and Bosun's Store and f 1,500 donated for the balance of the work in the Kitchen and

Ward Room as part of the replacernent of the Toilets. This leaves less than one month of operationalcosts, which makes fundraising and increased rental income amajor prionq'for the IJMC.

However, we are still remain very optimistic with our highly'dedicated Commanding Officer and

uniformed staff, and a steadily growing number of Cadets, that the mit will continue to support theof Marlow and the community as a whole into the foreseeable future

R.B.SaviTreas

Independent examinerts report to the Trustees of Marlow Sea Cadets

I am reporting on the accounts of the Trust for the year ending March 3l't 2009

The Charities Trustees have prepared the accounts.I have examined them and followed the Directions of the Charities Commissionapplicable for receipts and payment accounts.

In connection with my examination no matter has come to mv attention.

€*E*Graham Sweet B.Sc(Hons); M.ScHolly Tree House, Henley Road, Marlow, Bucks, SL7 2DF

24th Januarv 2010

Marlow $ea Gadetslncome & Expenditure

Building CostsElectricWaterGasSecurityWasteBT/TalktalklnsuranceLegalCleaningMiscRepairs

GadetsAdminDist LevyUniformBandSubsMiscActivitiesBoats

FundraisingSt. George's DinnerRegattaBag PackingSkittlesBar

RentDonationsBank interest

Totals

Balance of Expenditure/lncome

{ April 2008 - 31 March 2009

Expenditure Income2ga7l8 2407t8

-629,36246.00856.90303.15375.48198.76

0.000.00

1274.890.00

3030.53 5656.35

260.2270.0014.76

-150.00-1039.84

678.62236.00x5.74 285.46

5941.8't

247.426s.07

0.000.00

594.15 870.24

3211.002500.00

6581.24

639.43

Expenditure Income200s/9 2008/9

767.00600.00

"l080.00

766.42409.63225.A6

1233.620.00

2411.550.00

7A52.7A 14545.s8

0.000.00

12.010.00

-914.50323.22819.44343.41 583.58

354.29250.00450.30121.00

1111.84

15129.16

2287.43

3778.008967.00

0.00

{5032.43

96.73

Marlow Sea CadetsAssetslFundsI April 2008 - 31 March 2009

Opening Balance as at 3l March 2008NatWestC/O Tin

Glosing Balance as at 31 March 2009NatWestC/C Tin

Expenditure over income for year 200819

4019.93281.23 4301.16

4100.40104.03 4204.43

96.73