annual report 2011/12 department higher education and training presentation to the portfolio...

ANNUAL REPORT 2011/12 DEPARTMENT HIGHER EDUCATION

AND TRAINING

Presentation to thePortfolio Committee on

Higher Education and Training

16 October 2012

Presentation Outline

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• Background Information

• Performance on Predetermined Objectives

• Financial Statements

• Auditor-General Report

Background Information

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• The 2011/12 Annual Report is the second report post the split of the Department of Education

• The Annual Report includes the following information:

- General information- Information on predetermined objectives- Annual Financial Statements- Human Resources Management

Background Information

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• National Skills Fund: Performance information and annual financial statements is incorporated

• Department of Education: The Department is still listed in Schedule 1 of the Public Service Act as a functional Department. All outstanding balances have been closed by 31 March 2012 and balances that could not be cleared were transferred to the Departments of Basic Education as well as Higher Education and Training

• Predetermined objectives:- Key achievements- Status of targets- Challenges experienced- Measures put in place

Programme 1: Administration

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Purpose: To conduct the overall management of the Department and provide centralised support services

Key Achievements:• The focus for 2011/12 was to build on the work

that commenced during 2010/11 and put the necessary administrative systems, policies and procedures into place, as well as to provide core capacity for the smooth running of the department

• 133 Appointments were made


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• 847 Funded posts of which 843 are filled• Staff turnover has been reduced from 12% to 7.6%• A number of policies were developed and approved in

Information Communication Technology, Human Resources and Supply Chain Management (3, 16 and 8 respectively)

• Call centre has continued to provide a meaningful service to citizens by responding to 95% of the Presidential Hotline queries


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• Macro-organisational structure approved and consulted with MPSA

• Human Resource and Employment Equity Plans approved

• 27 Posts for regional offices created and pilot started in KwaZulu-Natal and Eastern Cape

Challenges: • ICT services – LAN Desktop support has been slow in

addressing user calls• Training levels of the security staff needs to be

improved


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• Lack of modern call centre technology and inadequate facilities for call centre operators

• Procurement of new offices did not materialise• No risk management capacity

Mitigation:• Appoint an external service provider for LAN and end-

to-end user desktop support• Increased capacity in security advisory services and

provide training• Develop a new integrated system for the Call Centre• Acquisition of land for office construction• Contract appointment for risk management

Programme 2: Human Resource Development, Planning and Monitoring Coordination

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Purpose: To provide strategic direction in the development, implementation and monitoring of the Department policies. Coordinate activities in relation to the HRDS for South Africa

Budget sub-programmes:• Academic Planning and Management Support• Human Resource Development, Strategic

Planning and Coordination• Planning, Information, Monitoring and

Evaluation Coordination• International Relations• Legal and Legislative Services• Social Inclusion in Education


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Key Achievements:• Work on the integrated information system

continued and three integrated strategic information systems, namely Higher Education and Training Management Information System, Labour Market Intelligence System (LMIS) and Career Advice System are being built

• The Information Framework and Career Advice Services Framework were developed

• Education Policy of 2004 was updated• Partnership with HSRC to conduct research for

LMIS• UNESCO data mission hosted and data plan for

SA developed


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• Data collection of FET and Artisan sectors was strengthened and an electronic web based data collection system were developed

• DHET hosted IBSA Academic Forum • Study visits were undertaken for accessing and sharing

best practices, enhance cooperation with Switzerland, Finland, Sweden, Denmark, Germany, Norway, Oman, Cuba, Rwanda, and Burundi

• Agreements of cooperation were signed with Cuba, Rwanda and Burundi

• A new trilateral cooperation project supported by USAID was approved


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• Higher Education Laws Amendment Bill, 2011 and Skills Development Bill 2011, were promulgated

• Further Education and Training Colleges Amendment Bill, 2011 were approved by both houses of Parliament

• 3 Sets of Regulations and 8 notices were drafted and published

• 42 Legal opinions were drafted or vetted• 60 Agreements were drafted and/or vetted• 24 Court cases administered • Supported the establishment of the Ministerial Task

Team on Recognition of Prior Learning and received public submissions on the proposed qualifications sub- frameworks


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Challenges:

• No major challenges, all programmes operated on a reduced and constrained budget

• 8 Targets were partially achieved and 1 target was not achieved

• Some of the targets were not achieved within the programme as a result of capacity constraints:

- Director only assumed duty on the 1 September 2011

- Deputy Director was temporary seconded to another unit


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Mitigation:

• Seconded Deputy Director is back within the Branch• To date 2 of these targets have been achieved and

remaining 8 will be achieved before the end of the financial year

Programme 3: University Education

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Purpose: To develop and coordinate policy and regulatory frameworks for an effective and efficient university education system. To provide financial support to universities, the National Student Financial Scheme and the National Institute for Higher Education

Budget sub-programmes:• Academic Planning and Management Support• Financial Planning and Information Systems• University Subsidies• Policy and Development• Teacher Education


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Key Achievements:

The Ministerial Statement on Enrolment Planning in Universities for 2011/12-2013/14 was approved and communicated to all universities

Approved Project Plan, Project Management Team and Project Steering Committee to oversee the establishment of the two new universities

Final draft of the Policy framework for the provision of distance higher education in South Africa was submitted to the Minister for approval to publish in government gazette for public comment


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• Launch of the Ministerial panel on African languages

• Integrated Strategic Planning Framework for Teacher Education and Development in South Africa (2011-2025) was published and launched

• The Minimum Requirements for Teacher Education Qualifications (MRTEQ) was published in the Government Gazette as policy and implementation started

• The draft Minimum Requirements for FET College Lecturer Qualifications was completed and ready to publish for public comment


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• Foundation Phase Teacher Education was strengthened:

- 20 Universities involved in Foundation Phase Teacher Education (up from 13 in 2009; 14 offering programmes and 6 preparing to offer by 2014)

- 24 New childhood education academics employed at universities

- 13 Research and development projects involving 20 universities supported

- Publication of 33 journal articles

- Scholarship support for 4 Honours students, 34 MEd students and 39 PhD students (human resource development for expansion)


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- South African Journal for Childhood Education (SAJE) supported and launched with two editions published

- South African Association for Research in Early Childhood Education (SAARECE) established

Challenges:• 3 Universities were placed under administration

(University of Zululand; Tshwane University of Technology, Walter Sisulu University) and independent assessments in 2 other universities (Vaal University of Technology and Central University of Technology) were undertaken


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• 26 Targets were partially achieved and 10 targets were not achieved

• Staff shortages remain the biggest internal challenge

Mitigation:

• To date 11 of these targets have been achieved, 19 partially achieved and 6 not achieved

• Increase capacity in the Branch (4 Director posts have been advertised in this regard)

• Improved communication and relations with universities


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• Improved monitoring and evaluation measures, including implementation of new reporting regulations and criteria for earmarked grants

• Strengthen relations with CHE and SAQA with respect to their responsibilities as described in the NQF Act to ensure better alignment with the DHET objectives

• Improve performance management in certain sections of the Branch

Programme 4: Vocational and Continuing Education and Training

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Purpose: To plan, develop, evaluate, monitor and maintain national policy, programmes and systems for vocational and continuing education and training, including further education and training colleges and post-literacy Adult Education

Budget sub-programmes:• Planning and institutional support• Programmes and qualification


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Key Achievements:

• The community education and training centres and the conversion of DFET Colleges into VCET Institutions has been gazetted as delivery institutions for the VCET sector

• The National Senior Certificate for Adults was published for public comment

• An additional National Certificate (Vocational) programme, namely Transport and Logistics has been introduced

• A Ministerial Task Team was established to review the NCV qualifications at levels 2-4


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• The curriculum for an additional programme, namely Primary Health was completed in partnership with the HWSETA and the Department of Health for implementation in 2013

• The internal continuous assessment (ICASS) guidelines were developed to strengthen the NCV delivery

• 26 units of lecturer training delivered in the last financial year supported the implementation of the Internal Continuous Assessment guidelines in all 50 colleges


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• Access into FET colleges was significantly expanded through the R1.270 billion bursary allocation awarded to 165 273 students enrolled in the state-subsidized programmes

• The Quality Council for Trades and Occupations (QCTO) has assumed the role of quality assurance for N4-N6, including the National Diploma in Report 191

• On-site training of NC(V) Level 4 and ABET-GETC Level Panel is in setting of question papers and site-based assessments tasks was held


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• 9 National Examination Cycles were held (7 were for FET College sector, and 2 for AET) with the following achievements:

- Registration of 866 491 candidates for National Examination

- Monitoring and registration of 382 Public and Private examinations centres

- Setting and moderation of 1 417 question papers and 65 site-based assessment tasks

- Printing, packing and distribution of question papers for the FET College sector


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- Marking of 2.5 million scripts for the FET College sector

- Capturing of 5.08 million marks for the FET College candidates

- Monitoring of examination centres during the conduct of examinations and marking sessions throughout the year

- Standardisation of all examination marks

- Resulting and certification of candidates for the FET college sector

- Enrolment rates rose by 34% from 2011


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- The success rates based on November 2011 results showed a dramatic improvement in success rates averaging 40% across levels

• In regulating private FET colleges, the following were achieved:

- 501 Private colleges were registered

- 123 Private colleges were registered as examination centres

- Compliance and performance reports on 384 provisionally registered colleges

- Identification of 28 illegally operating private colleges and the arrest of their managers


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Challenges:

• Capacity constraints were experienced in the areas of on-site security, staff allocation and budget allocation in regard to the examination function


• Delays in securing the National Treasury Technical Assistance Unit to provide technical expertise in scoping and supporting the move of the provincial VCET functions, budgets and personnel to the Department


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• Continued operation of unregistered private institutions• Lack of readiness across the AET system to implement

the funding norms for public Adult Learning Centres

Mitigation:• To date 11 of these targets have been achieved, 9

partially achieved and 8 not achieved• Amendment to FET Colleges Act of 2006 in May 2011

resulted in new consultative structures• Draft Policy on Professional Qualifications for FET

College Lecturers was published in the Government Gazette


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• Piloting of the Integrated Financial Management Systems (IFMS)

• Draft document - National Norms and Standards for Funding FET Colleges

• All remaining outstanding policies, reports, curriculum and programme development will be completed within this financial year

Programme 5: Skills Development

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Purpose: To promote and monitor the National Skills Development Strategy

Budget sub-programmes:

• SETA Coordination • National Skills Development Services • Quality Development and Promotion


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Key Achievements :• The National Artisan Moderation Body (NAMB) was

partly operationalised and appointed as the first assessment quality partner for the QCTO

• 13 168 Artisan learners completed training nationally• Convened the Skills conference on the deepening of

understating of the NSDS III• SETA levies were managed and disbursed on a

monthly basis• Scarce skills information was aggregated as per the

sector skills plans• The OFO codes and guidelines were updated


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• New SETA landscape and establishment of SETAs were published in government gazette

• SETAs were supported in the development and alignment of their sector skills plan through the SSP framework and Strategic Plan Framework

Challenges:

• Staff vacancies at INDLELA relating to technical persons who are able to carry out testing due to the scarcity of qualified artisans who are also assessors



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• Full operationalisation of NAMB• Regular breakdown of IT services due to cable theft

limits the efficiency of INDLELA operations• Delay in the provision of advice on the Annual

Performance against the NSDS III by NSA

Mitigation:• To date 12 of these targets have been achieved, 8

partially achieved and 7 not achieved• Ongoing advertising and head hunting. Started the re-

engineering of INDLELA to focus on RPL for artisans aides


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• Lack of funding from National Treasury has been replaced with funds from National Skills Funds

• Recruitment in process for 16 Deputy Directors and 36 Interns

• Process to purchase a wireless micro link to avoid reliance in cables in process with SITA/GITO

• NSDS data collection in progress from all stakeholders

Financial Statements

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ProgrammeAllocation

R’000

Actual Expenditure

R’000% Spent

1: Administration 155 688 152 404 97.9%

2: Human Resource Development, Planning and Monitoring Coordination

38 734 38 074 98.3%

3: University Education 23 428 991 23 428 356 100.0%

4: Vocational and Continuing Education and Training

4 545 463 4 540 838 99.9%

5: Skills Development 130 638 122 025 93.4%

6: Direct Charges (SETAs and NSF) 10 095 113 10 025 251 99.3%

Total 38 394 627 38 306 948 99.8%

Allocation versus Expenditure Variances

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• Programme 1: Administration– Slow filling of vacant positions and concomitant

under-expenditure on machinery and equipment– Lower than expected invoicing of Audit work by 31

March 2012

• Programme 2: Human Resource Development, Planning and Monitoring Coordination; Programme 3: Universities and Programme 4: Vocational and Continuing Education and Training

– Had no material allocation versus expenditure variances

• Programme 5: Skills Development– Under-spending on the Indlela security system

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Economic ClassificationAllocation

R’000

Actual Expenditure

R’000% Spent

Compensation of Employees 310 168 305 598 98.5

Goods and Services 159 166 155 165 97.5

Financial transactions in assets and liabilities - 96 -

Transfer Payments

Provinces and municipalities 4 375 311 4 375 311 100.0

Departmental agencies and accounts 14 177 158 14 107 295 99.5

Universities and Technikons (current) 19 354 159 19 354 159 100.0

Foreign governments and international organisations 2 443 2 379 97.4

Non-profit institutions 3 000 3 000 100.0

Households 245 240 98.0

Capital Expenditure

Machinery and equipment 12 862 3 591 27.9

Software and other intangible assets 115 114 99.1

Total 38 394 627 38 306 948 99.8

Spending Trends per Economic Classification

Auditor-General Report

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• Received an unqualified audit opinion• Key matters raised by the Auditor-General:

– Significant Uncertainties

Defendant in a number of law suits. The department is opposing the claims and the ultimate outcome of these cannot be presently determined

– Restatement of Corresponding Figures

Lease commitments for the 2010/11 financial year has been restated

– Performance Information

Major variances are not in all cases supported by sufficient appropriate evidence

Action Plan

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• The Department has developed action plans to address matters raised

• These plans include all areas raised in the Audit Report as well as all other matters identified during the audit that resulted in audit queries

• Progress on the action plans will be monitored on a monthly basis and will be reported to the Audit Committee and Senior Management

Thank You

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annual report 2011/12 department higher education and training presentation to the portfolio...

Documents

department higher education

department policies

performance information

following information

functional department

strategic planning

overall management

centre technology